HomeMy WebLinkAboutReport #1 04/15/2013 clarington
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF APRIL 15, 2013
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, APRIL 8, 2013
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-025-13 Year End Report on Planning Activities for 2012
(b) PSD-027-13 Official Plan Review
Release of the Natural Heritage Discussion Paper and the
Parks, Open Space and Trails Discussion Paper
(c) CLD-014-13 Animal Shelter Managing Options
(d) COD-009-13 Summary of Sick Time Benefit for Full Time Municipal
Employees
(e) FND-005-13 Building Permit Fees Annual Report for 2012
2. DELEGATION OF SHIRLEY CRAGO REGARDING THE RENAMING OF A
PORTION OF SOLINA ROAD
THAT Staff be directed to investigate the renaming of the southern portion of Solina
Road to Crago Road.
3. DELEGATION OF SHIRLEY CRAGO REGARDING THE CLARINGTON
WATERFRONT
THAT the delegation of Shirley Crago regarding the Clarington waterfront be
received with thanks.
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
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4. PRESENTATION OF GLENN CASE AND DAVID SMITH, REGARDING THE
ANNUAL UPDATE OF THE PORT HOPE AREA INITIATIVE
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THAT the presentation of Glenn Case and David Smith, regarding the annual
update of the Port Hope Area Initiative be received with thanks.
5. PROPOSED OFFICIAL PLAN, REZONING, AND AMENDMENT TO DRAFT
APPROVED PLAN OF SUBDIVISION AND TO PERMIT A 261 UNIT
RESIDENTIAL PLAN OF SUBDIVISON
APPLICANT: PRESTONVALE HEIGHTS LIMITED
THAT Report PSD-022-13 be received;
THAT Amendment No. 93 to the Clarington Official Plan submitted by Prestonvale
Heights Limited to add a "High Density Residential" symbol to the subject lands, as
contained in Attachment 9 to Report PSD-022-13, be denied;
THAT the application for Amendment to Draft Approved Plan of Subdivision
S-C-2007-0007 submitted by Prestonvale Heights Limited for a total of 261 units be
denied;
THAT the Zoning By-law Amendment application submitted by Prestonvale Heights
Limited be denied; and
THAT all interested parties registered and any delegations be advised of Council's
decision.
6. DESIGNATED HERITAGE PROPERTY ALTERATION
THE OCTAGON HOUSE
48 DIVISION STREET, BOWMANVILLE
APPLICANT: JANICE SETO
THAT Report PSD-023-13 be received;
THAT permission be granted for the application for alteration of the windows on the
property identified as 48 Division Street, Bowmanville, subject to the comments of
the Clarington Heritage Committee, in accordance with Section 33 (4) of the
Ontario Heritage Act, R.S.O. 1990, c. 0.18; and
THAT the Ontario Heritage Trust, the Clarington Heritage Committee, the property
owner and the interested parties listed in Report PSD-023-13 be advised of
Council's decision.
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7. AN APPLICATION TO BROADEN THE RANGE OF COMMERCIAL USES AT
1540 HIGHWAY 2 IN COURTICE
APPLICANT: EFS INVESTMENTS INC.
THAT Report PSD-024-13 be received;
THAT Amendment No. 90 to the Clarington Official Plan to permit additional
commercial uses at 1540 Highway 2 in Courtice, as contained in Attachment 2 to
Report PSD-024-13, be adopted and the By-law adopting the Official Plan
Amendment contained in Attachment 3 to Report PSD-024-13 be passed;
THAT the Zoning By-law Amendment application submitted by EFS Investments
Inc. be approved as contained in Attachment 4 to Report PSD-024-13;
THAT the Region of Durham Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-024-13 and Council's
decision; and
THAT all interested parties listed in Report PSD-024-13 and any delegations be
advised of Council's decision.
8. WATERSHED MANAGEMENT PLANS FOR OSHAWA CREEK,
BLACK/HARMONY/FAREWELL CREEKS, BOWMANVILLE/SOPER CREEKS
THAT Report PSD-026-13 be received;
THAT the Watershed Management Plans for Oshawa Creek,
Black/Harmony/Farewell Creeks and Bowmanville/Soper Creeks be received;
THAT the Staff of Central Lake Ontario Conservation Authority and Ganaraska
Region Conservation Authority be thanked for their assistance in providing the
necessary background information and contributing towards the development of the
methodology of the Natural Heritage Discussion Paper based on the Watershed
Management Plans; and
THAT all interested parties listed in Report PSD-026-13 and any delegations be
advised of Council's decision.
9. BIRCHDALE SUBDIVISION PHASE 2A, COURTICE, PLANS 40M-2317 (PART
OF), 40R-24115, AND 40R-24135, `CERTIFICATE OF ACCEPTANCE' AND
`ASSUMPTION BY-LAW' FINAL WORKS INCLUDING ROADS AND OTHER
RELATED WORKS
THAT Report EGD-014-13 be received;
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THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which includes final stage roads and other related
Works, constructed within Plans 40M-2317, 40R-24115 and 40R-24135; and
THAT Council approve the by-law attached to Report EGD-014-13, assuming
certain streets within Plans 40M-2317, 40M-2213, 40R-24115 and 40R-24135 as
public highways.
10. APPOINTMENT OF PARKING ENFORCEMENT OFFICER
THAT Report CLD-015-13 be received; and
THAT the by-law appointing Mr. Kelly English as a Parking Enforcement Officer,
attached to Report CLD-015-13, be passed.
11. RFP2013-2 GRASS CUTTING & TRIMMING SERVICES
THAT Report COD-010-13 be received;
THAT B&D Tractor Services, Bowmanville, Ontario, with a total estimated bid price
of$443,184.53 (net of H.S.T. Rebate), being the highest ranked proposal meeting
all terms, conditions and specifications be awarded the contract for RFP2013-2
Grass Cutting & Trimming Services for Bowmanville, as required by the Operations
Department;
THAT subject to satisfactory pricing and service the Purchasing Manager be given
authority to extend the contract for one additional year term; and
THAT the funds expended be drawn from the Operations Department Annual
Operating Budget Account 100-36-325-10115-7163 Parks Maintenance Contract,
12. TENDER CL2013-03, DUKE STREET AND NELSON STREET
RECONSTRUCTION
THAT Report COD-011-13 be received;
THAT Eagleson Construction, Millbrook, Ontario, with a total bid in the amount of
$1,411,693.97 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2013-03 be awarded the
contract for Duke Street and Nelson Street Reconstruction, as required by the
Municipality of Clarington, Engineering Department;
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THAT the funds required in the amount of $793,000.00 (which includes
$1,411,693.97 for construction, tendering, design, contract administration, material
testing, contingencies and net HST less Region of Durham costs) be drawn from
the following Engineering Department Capital Accounts:
Accounts:
110-32-330-83359-7401 $524,000.00
110-32-330-83340-7401 $269,000.00
Total funds required $793,000.00
THAT the tender award be subject to the approval of the Regional Municipality of
Durham; and
THAT the Mayor and Clerk be authorized to execute the necessary agreement.
13. COMPLETION OF THE FIRE MASTER PLAN
THAT Staff and the consultants be directed to complete the Fire Master Plan within
two months.
14. VERIDIAN APPOINTMENTS
WHEREAS the Municipality of Clarington is a shareholder of Veridian Corporation
Inc.;
AND WHEREAS Veridian Connections Inc. is a wholly owned subsidiary of
Veridian Corporation Inc.;
AND WHEREAS the Mayor of the Municipality of Clarington, one elected
representative from Clarington Council, and two non-elected representatives have
represented Clarington on the Boards of Veridian Corporation and Veridian
Connections Inc.;
AND WHEREAS the Veridian Connections Inc. Board of Directors is appointed by
the Veridian Corporation Inc. Board;
AND WHEREAS Veridian Corporation Inc. and Veridian Connections Inc. need
independent directors with experience in regulatory affairs, human
resources/executive compensation, legal, board governance, senior management,
and electrical utility distribution;
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NOW THEREFORE BE IT RESOLVED: j
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THAT, for any future nominations for the Municipality of Clarington to the Veridian
Connections Inc. Board of Directors, one of the nominees from the Municipality of
Clarington shall be an non-elected resident of Clarington, which nominee shall be
voted on by the Council of the Municipality of Clarington in an open and transparent
process consistent with Clarington's process for the appointment of community
members to boards, and which nominee shall not be the same person who is the
non-elected director for Clarington on the Veridian Corporation Inc. Board of
Directors; and
THAT, for any future nominations for the council representative of the Municipality,
of Clarington to the Veridian Connections Inc. Board of Directors, in the event that
the Mayor of the Municipality of Clarington does not sit on the Board of Directors of
Veridian Connections Inc., the nominee for the Council representative position shall
be the same member of the Council of the Municipality of Clarington that was
appointed to the Board of Directors of Veridian Corporation Inc.
15. DISTRIBUTION OF MINUTES OF THE ENERGY FROM WASTE ADVISORY
COMMITTEE
THAT Clarington Council request the Durham Region Works Committee to provide
the minutes of Energy from Waste —Waste Management Advisory Committee
(EFW-WMAC) minutes to all members of Regional Council and to members of
Clarington Council within one week of the meeting.
16. REQUEST FOR REPORT — RENAMING ENERGY DRIVE TO MCKNIGHT
ENERGY DRIVE
THAT Staff report back on renaming Energy Drive to McKnight Energy Drive.
17. REQUEST FOR REPORT— INCREASING MAXIMUM ALLOWABLE USERS
FOR ACCESS TO AGENDAS, MINUTES AND REPORTS
THAT Staff report back on updating the municipal server to allow more than the
current maximum of 10 users to access the agendas, minutes and reports on the
municipal website.
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