HomeMy WebLinkAbout2013-03-12 Minutes Newcastle Memorial Arena Management Board
Munici ality of Clarington
Minutes of Meetin,-- Tuesday March 12, 2013
In Attendance-Gord Lee, Chair- Councillor, Partner-Councillor Woo
Gord Blaker, Carol Little, Robert Holmes, Joanne Raymond
Re-rets- Larry Burke, Gary Oliver
1. Call to Order-7:10 P.M.
2. Adoption of Minutes. -Motion # 13-110 was proposed:
THAT: The minutes of February 12, 2013 is accepted, as presented.
Moved by: Joanne Raymond Seconded by: Councillor, Woo
CARRIED
3. Arena Mana,-er's Report-
Bryan advised the board that two Bantam Teams from the NVMHA had made it
to the Ontario Finals- our Bantam Rep. Team and our Bantam AE Team. March
23rd, both teams will be playing at Newcastle Arena. Future home games to be
determined, as the series both progress.
The need for the new floor polisher was imminent. Bryan had done his due-
diligence on the cordless unit and requested the funding to purchase it
immediately. His plan was to have it on location for early April, when the ice was
removed. After discussion, the following motion was put forward.
Motion # 13-111 was proposed:
THAT: Bryan be given the go-ahead to purchase the new floor polisher and
battery pack. The purchase of the equipment was not to exceed $6,000.00. Three
price quotes had been obtained; reasonably close in cost. Bryan would make his
own decision on whom to purchase it from.
Moved by: Larry Burke Seconded by: Gord Blaker
CARRIED
The municipality's operations department had conducted an inspection of the
arena's extension ladder and had taken it out of service. Specifications were
provided as to what type of ladder was "safety suitable" for our building and
(2)
usage by employees or, service people. The chair purchased a new 10 foot step
ladder from Rona Hardware that complied with the specifications at a cost of
$179.00. The old ladder is currently listed for sale as a household ladder; on
Kijiji, at $100.00.
Quotations were also acquired from Bath Fitters Inc. for both shower stalls. The
change room showers are a continual problem to the staff With new flooring
installed in the change rooms and hallway, last summer, we are in need of a
solution. Bath Fitters quotes came in at $6,300.00 per unit. Gord Blaker is
securing another quote, before we make a decision on this. Something will be
done this summer, in this regard.
Quotations requests are also out for the lobby and washrooms floor area.
However, this project may have to be put on hold for next summer. Bryan does
have a tentative plan to paint the outside of the building, while he still has staff
and the weather permits.
4. Financial Report& Bud,-et-
Our 2013 budget forecast was completed with the following two (2) motions.
Motion # 13-112 was proposed: THAT: Ice rental rates are maintained at their
current rate and no increase will take place throughout the 2013 -14 seasons,
which concludes in April of 2014.
Moved by: Bob Holmes Seconded by: Carol Little
CARRIED
Motion # 13-113 was proposed: THAT: Wages of our facility manager, Bryan
Wiltshire be increased by $1.00 per hr. effective March 4th, 2013 -bringing his
hourly rate to $27.00. In addition, should Matt Lee return this fall as his lead
hand, his wages will increase .50c per hour to $15.50. Should Matt not return and
there is a new person in that position, the hourly rate for that job will return to
$14.00 /hr.
Moved by: Gord Blaker Seconded by: Joanne Raymond
CARRIED
The above two motions completed our 2013 Budget Forecast and the chair
advised: The completed budget will be printed and provided for approval at the
March 2013 meeting, showing our Y.T.D. status.
(3)
5. New Business- Bob Holmes brought to Bryan's attention that the drain pipe and
fan on the east side of the building needed attention. Bryan will follow-up.
Joanne Raymond brought everyone up to date on the Newcastle Skating Club's
season— ending carnival. Joanne also advised: she will not be involved with the
skating club when they resume in the fall of 2013. Personal matters and other
commitments will not allow her to continue. At this point, she feels the club will
be operating with her current vice-president taking over as President. This is not
official or confirmed at this point. Discussions continued regarding the skating
clubs current financial status. Ongoing discussions will continue, once the season
is complete and all the revenue is collected from the Carnival.
Discussion on our Herman Valckx Memorial Volunteer Appreciation Day and
Hockey for Heart Tournament completed our meeting. Bob Holmes was touching
base with Theresa Valckx. Follow-up with Kythe Baldwin on the Hockey for
Heart Tournament was on-going by Gord Blaker, Bryan and the Chair.
Indications were that there would be 6 teams entered— a possibility of one or, two
NHL Alumni in attendance. Through entry fees and donations, we would easily
surpass our 2012 donation of$1,315.00 to the Durham Region Heart & Stroke
Foundation. All was good, the ice was to be removed April 8th—Ball Hockey was
scheduled to start; the following week-end, (April 14th.). Bryan had been in touch
with Clarington Lacrosse Association—their schedule was forthcoming for April
through June. Bryan had also been in touch with the Newcastle & District
Chamber of Commerce. Their trade show at the arena was scheduled for June 9th
to co-inside with the Clarington Farmers' Market.
6. Next Meeting- Tuesday April 9th, 2013 — 7:00 P.M.
7. Adiournment:Motion #13-114- THAT.• the meeting is adjourned.
Moved by: Councillor, Wendy Partner Seconded by: Councillor, Woo
CARRIED