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Home My WebLink AboutCOD-022-05 CI~mglOn REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: May 9, 2005 Report #: COD-022-05 File#_ /2..<::; II: 01l!l -;#.?-17-6-S By-law # c9cx-6-D'7 <f Subject: CL2005-1 Pedestrian Walkway, Courtice- Foxhunt Trail to Darlington Boulevard Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-022-05 be received; 2. THAT 614128 Ontario Ltd. o/a Trisan Construction, Schomberg, Ontario with a total bid in the amount of $74,895.05 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-1, be awarded the contract for the Pedestrian Walkway, Courtice - Foxhunt Trail to Darlington Boulevard as required by the Engineering Department; 3. THAT the total funds required in the amount of $101,000.00 ($74,895.05 tender plus contingencies, consulting, soils and utilities) be drawn from Engineering Capital Account #110-32-331-83213-7401, ($80,000.00) as carried over from 2003 and an additional $21,000.00 from the Roads Contribution Reserve Fund; 4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement be approved. Submitted by: CI~ /'\~ ~--:l~ Reviewed by: U .~ '. Franklin Wu, Chief Administrative Officer Marie Marano, H.B.Sc., C.M.O. Director of Corporate Services n. ex 0-0..' 4dl!\A-- ,,\t\ Nancy Taylor, B.B.A., C.A., DW;::!2 A.S. Cannella, C.E.T. ' Director of Engineering Services MM/LAB/ld REPORT NO,: cOD-022-05 PAGE 2 BACKGROUND AND COMMENT Council at the meeting of February 28, 2005, authorized staff to proceed with the advertising and issue of this tender in advance of the 2005 Capital Budget Approval. Tender specifications were provided by Totten Sims Hubicki Associates for the Pedestrian Walkway, Courtice _ Foxhunt Trail to Darlington Boulevard, as required by the Engineering Department. Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received and tabulated as per Schedule "B" attached. The total project cost, including Project Administration, and costing allocation is as detailed in the letter from Totten Sims Hubicki Associates, marked Schedule "C" and will be provided from Account #110-32-331-83213-7401 as carried over from 2003 with the additional funds being drawn from the Roads Contribution Reserve Fund. The low bidder has previously performed satisfactory work for the Municipality of Clarington. The Director of Finance has reviewed the funding requirements and concurs with the recommendation. Queries with respect to department needs, specifications, etc., should be referred to the Director of Engineering. After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, 614128 Ontario Ltd., o/a Trisan Construction, Schomberg, Ontario, be recommended for the contract for the Pedestrian Walkway, Courtice - Foxhunt Trail to Darlington Boulevard. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW 2005- Being a By-law to authorize a contract between the Corporation of the Municipality of Clarington and 614128 Ontario Ltd., o/a Trisan Construction, Schomberg, Ontario, to enter into agreement for the Pedestrian Walkway, Courtice - Foxhunt Trail to Darlington Boulevard. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between, 614128 Ontario Ltd., o/a Trisan Construction, Schomberg, Ontario, and said Corporation; and 2. THAT the contract attached hereto as Schedule "A" form part of this By-law. By-law read a first and second time this day of ,2005. By-law read a third time and finally passed this day of ,2005. John Mutton, Mayor Patti L. Barrie, Municipal Clerk Cl!Jl-!JJgron Municipality of Clarington SCHEDULE "B" BID SUMMARY Tender CL2005-1, Pedestrian Walkway, Courtice - Foxhunt Trail to Darlington Boulevard Bidder TOTAL BID (PLUS ,GST) 614128 Ontario Ltd. o/a Trisan Construction $74,895.05' Schomberg, Ontario Ron Robinson Limited $75,090.08 Bowmanville, ON Oakridge Landscape Contractors $78,076.00 Hannon, Ontario Peninsula Construction Inc. $92,045.68 Fonthill, Ontario Royal Crest Paving & Contracting Ltd. $92,654.77 Markham, Ontario Aloia Bros. Concrete Contractors $95,404.00 Toronto, Ontario Brennan Paving & Construction Ltd. $98,490.63 B.N. Fenton Construction Ltd. $100,425.00' Courtice, ON The Ganawa Company Ltd. $104,806.00 Ajax, Ontario Elirpa Construction & Materials Ltd. $143,457.17 Pickering, ON 'Bid Amendment - error In extension II lilt Totten Sims Hubicki Associates 513 Division Street, Cobourg, Ontario, Canada K9A 5G6 (9051372-2121 Fax: (905) 372-3621 E-mail: cobourg@tsh.ca www.tsh.ca engineers architects planners ScheduJe-;'C" April 21, 2005 Ms. Lou Ann Birkett, CPP, AMCT Purchasing Manager Corporation of the Municipality ofClarington 40 Temperance Street BOWMANVILLE, Ontario. LlC 3A6 Dear Ms. Birkett: Re: Pedestrian Walkway, Courtice Foxhunt Trail to Darlington Blvd, Contract CL2005-1, Municipality of Cia ring ton Tenders for the above project were opened at the Municipal Offices on Friday, February 4,2005 at 2:00 p.m. A list of the bids received are provided in the table below. All numbers are exclusive ofGST. BIDDER TOTAL BID AMOUNT CExcl. GSn 614128 Ontario Ltd., O/A Trisan Construction, Schomberg $ 74,895.05. Ron Robinson Ltd., Bowmanville $ 75,090.08 Oakridge Landscape Contractors, Hannon $ 78,076.00 Peninsula Construction Inc., Fonthill $ 92,045.68 Royal Crest Paving & Contracting Ltd., Markham $ 92,654.77 Aloia Bros. Conc. Contractors, Toronto $ 95,404.00 Brennan Paving & Construction Ltd. $ 98,490.63 B.N. Fenton Construction Ltd., Courtice $ 100,425.00. The Ganawa Company Ltd., Ajax $ 104,806.00 Elirpa Construction & Material Limited, Pickering $ 143,457.17 · Bid Amendment - Error in extension The low bidder's tender has been checked and is in order. Trisan Construction has completed a number of projects for the Municipality of Clarington, most recently Contract No. CL2004-30, the 2004 sidewalk replacement and the CL2003-16, 2003 sidewalk replacement. The Contractor performed the concrete construction to an acceptable standard with the only issue arising during the contracts being the delay in completing the restoration work. These recent contracts ranged in value from $175,000.00 to $183,000.00. The Contractor will be using Otonabee Utility Service Inc. to complete the electrical portion of the lighting. Otonabee Utility has worked as a sub-contractor on a number of Region of Durham and Municipality of Clarington projects and has completed the required electrical works to an acceptable level. Based on past performance, we recommend that Trisan Construction be awarded Contract CL2005-1. Ms. Lou Ann Birkett April 21, 2005 2 Estimated total project costs based on the low bid are as follows: Construction value of work (excL GST) Detailed Design and Tendering (to February 4, 2005) Contract Administration and Material Testing Preparation of Material for Planning Dept. (Related to Land Purchase - Waltzing Weasel Utility Relocation Contingencies (excL GST) $74,895.05 $14,200.00 $ 5,200.00 $ 4,000.00 $ 600.00 $ 2.104,95 TOTAL PROJECT COST (excL GST) $101,000,00 Funding for this project is to be provided from Engineering Services' Account Number 110-32-331- 83213-7401 which has $80,000,00 (exc. GST) allocated in the 2003 Budget and carried over to 2005. Based on total project costs and available budget, there is a deficit of approximately $21,000.00, The reasons for the deficit are the unexpected design costs for the retaining wall, redesign that occurred as a result of changes made to the alignment by the Planning Department, a higher than expected tender amount and the additional time spent preparing material for the Planning Department, as requested, for land purchase negotiations with the owners of the Waltzing WeaseL Additional funding for this project shall be provided from the Road Contribution Fund, Please proceed with the award of this Contract at your earliest convenience. Should you have any questions regarding this matter, please contact the undersigned. Best regards, Ron Albright, P.Eng, Project Engineer ~ RNym PI292621Corre:spl2()759.doc: pc: Mr. A. S. Cannella, Director of Engineering Services, Municipality of Clarington Mr. Peter Windolf, Manager of Park Development, Municipality of Clarington Mr. Nonn Clark, Manager of Construction, Municipality ofClarington Mrs. Jennifer O'Donnell, Clerk, Municipality ofClarington IIH