HomeMy WebLinkAboutReport #1 03/18/2013 claFlngton
Leading the Way
REPORT#1
REPORT TO COUNCIL MEETING OF MARCH 25, 2013
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MARCH 18, 2013
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-011-13 Monthly Report on Building Permit Activity for February, 2013.
(b) OPD-007-13 Pitch In Week 2013
(c) FND-004-13 Mayor and Councillors' Remuneration and Expenses for 2012
(d) CAO-003-13 Interim Report on Strategic Priority: "Connecting Clarington"
2. TO PERMIT A DRIVE-THROUGH FACILITY ACCESSORY TO A BANK
APPLICANT: VALIANT RENTAL INC.
THAT Report PSD-016-13 be received;
THAT Amendment No. 91 to the Clarington Official Plan submitted by Valiant
Rental Inc., to permit a drive-through facility accessory to a bank, as contained in
Attachment 3 to Report PSD-016-13, be adopted and the By-law adopting the
Official Plan Amendment contained in Attachment 4 to Report PSD-016-13 be
passed;
THAT the Zoning By-law Amendment application, submitted by Valiant Rental Inc.,
be approved with a `Holding (H) Symbol' as contained in Attachment 5 to Report
PSD-016-13;
THAT a future report be forwarded to Council to lift the 'Holding (H) Symbol' at such
time as the Site Plan meets the requirements of the urban design criteria contained
in Section 11.5 of Report PSD-016-13;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 . - 2 - March 25, 2013
THAT the Region of Durham Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of this report and Council's decision;
and
THAT all interested parties listed in Report PSD-016-13 and any delegations be
advised of Council's decision.
3. APPLICATION TO AMEND THE ZONING BY-LAW TO PROHIBIT RESIDENTIAL
USES ON AGRICULTURAL LAND AS A RESULT OF THE SEVERANCE OF A
SURPLUS FARM DWELLING
APPLICANT: JOANNE BARCHARD
THAT Report PSD-017-13 be received;
THAT the application to amend Zoning By-law 84-63 to facilitate the severance of a
surplus farm dwelling be approved and that the Zoning By-law Amendment
attached to Report PSD-017-13 be adopted by Council;
THAT the Durham Regional Planning Department, Municipal Property Assessment
Corporation and Durham Regional Land Division Committee be forwarded a copy
of Report PSD-017-13 and Council's decision; and
THAT all interested parties listed in Report PSD-017-13 and any delegations be
advised of Council's decision.
4. APPLICATIONS TO AMEND OSHAWA ZONING BY-LAW 60-94 AND APPROVE
PROPOSED DRAFT PLAN OF SUBDIVISION
APPLICANT: 1494339 ONTARIO LIMITED
THAT Report PSD-018-13 be received;
THAT the City of Oshawa be advised that the Municipality of Clarington has no
objection to the proposed Zoning By-law Amendment and proposed Plan of
Subdivision for 33 single detached dwellings subject to the Conditions of Draft
Approval contained in Attachment 3 to Report PSD-018-13;
THAT a copy of Report PSD-018-13 be forwarded to the City of Oshawa,
Development Services Department and the Region of Durham Planning
Department; and
THAT all interested parties listed in Report PSD-018-13 be advised of Council's
decision.
Report #1 - 3 - March 25, 2013
5. HERITAGE INCENTIVE GRANT PROGRAM
THAT Report PSD-019-13 be received;
THAT the Heritage Incentive Grant Program, as outlined in Attachment 2 of Report
PSD-019-13, be approved for heritage properties designated under Part IV
(Individual) and Part V (District) of the Ontario Heritage Act; and
THAT all interested parties listed in Report PSD-019-13 be advised of Council's
decision.
6. APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: ALDERGROVE ESTATES INC.
THAT Report PSD-020-13 be received;
THAT the application, submitted on behalf of Aldergrove Estates Inc. to remove the
Holding (H) symbol, be approved and that the By-law attached to Report
PSD-020-13 to remove the Holding (H) symbol be passed;
THAT Council's decision and a copy of Report PSD-020-13 be forwarded to the
Region of Durham and the Municipal Property Assessment Corporation (MPAC);
and
THAT all interested parties listed in Report PSD-020-13 and any delegations be
advised of Council's decision.
7. APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND FOR A
PROPOSED DRAFT PLAN OF SUBDIVISION TO CREATE 42 SINGLE
DETACHED DWELLING LOTS
APPLICANT: WEST DIAMOND PROPERTIES INC.
THAT Report PSD-021-13 be received;
THAT Amendment No. 92 to the Clarington Official Plan, submitted by West
Diamond Properties Inc. to delete the Public Elementary School symbol from the
subject lands and to adjust housing and population targets, as contained in
Attachment 3 of Report PSD-021-13, be adopted and the By-law adopting the
Official Plan Amendment contained in Attachment 4 of Report PSD-021-13 be
passed;
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Report #1 - 4 - March 25, 2013
THAT the application for the proposed Draft Plan of Subdivision, submitted by West
Diamond Properties Inc. to permit the development of up to 42 residential units, be
supported, subject to the conditions contained in Attachment 5 to Report j
PSD-021-13, including a requirement for the developer to include a handout sheet,
as part of the purchase and sale agreement, regarding the proximity to the railroad
tracks;
THAT the By-law, authorizing the entering into a Subdivision Agreement between
the Owner of Draft Plan of Subdivision S-C-2012-0004 and the Municipality of
Clarington, be approved as contained in Attachment 6 to Report PSD-021-13;
THAT the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-021-13 and Council's
decision; and
THAT all interested parties listed in Report PSD-021-13 and any delegations be
advised of Council's decision.
8. EXECUTION OF AGREEMENT WITH THE REGION OF DURHAM HEALTH
DEPARTMENT TO DELEGATE RESPONSIBILITY FOR ADMINISTRATION AND
ENFORCEMENT IN RESPECT TO SEWAGE SYSTEMS
THAT Report EGD-010-13 be received;
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THAT the Mayor and Clerk be authorized to execute, on behalf of the Corporation
of the Municipality of Clarington, the agreement with the Regional Municipality of
Durham attached to Report EGD-010-13, as Attachment 1, for the administration of
the Building Code Act and the Ontario Building Code, as it relates to the
enforcement of small capacity sewage systems;
THAT the by-law attached to Report EGD-010-13, as Attachment 4, be forwarded
to Council; and
THAT a copy of Report EGD-010-13, Council's resolution and the by-law be
forwarded to the Regional Municipality of Durham.
9. ST. STEPHENS ESTATES SUBDIVISION PHASE 2 STAGE 1B, PLAN 40M-2048
(PART OF), BOWMANVILLE `CERTIFICATE OF ACCEPTANCE' AND
`ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER
RELATED WORKS
THAT Report EGD-013-13 be received;
THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2048 (Part of); and
Report #1 - 5 - March 25, 2013
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THAT Council approve the by-law, attached to Report EGD-013-13, assuming a
certain street within Plan 40M-2048 as public highway.
10. DARLINGTON BASEBALL FIELD
THAT Report OPD-008-13 be received;
THAT Council release Ontario Power Generation from the lease agreement for the
Darlington Baseball Field;
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THAT the Mayor and Clerk be authorized to execute the Confirming Letter of
Termination; and
THAT Ontario Power Generation be advised of Council's decision.
11. DAY OF MOURNING CEREMONY
THAT Report CSD-003-13 be received;
THAT the Municipality of Clarington proclaim April 28, 2013, Clarington Day of
Mourning (Attachment 1 of Report CSD-003-13);
THAT a ceremony be held at the Municipal Administrative Centre Cenotaph on
Friday April 26, 2013 at 11:30 a.m.; and
THAT the flags be lowered in honour and remembrance of those killed in the
workplace.
12. APPOINTMENT TO SAMUEL WILMOT NATURE AREA MANAGEMENT
ADVISORY COMMITTEE
THAT Report CLD-011-13 be received;
THAT Kate Potter be appointed to the Samuel Wilmot Nature Area Management
Advisory Committee for a term concurrent with Council; and
THAT all interested parties listed in Report CLD-011-13 be advised of Council's
decision.
13. APPOINTMENTS TO THE SUSTAINABLE CAARINGTON COMMUNITY
ADVISORY COMMITTEE
THAT Report CLD-012-13 be received;
Report #1 - 6 - March 25, 2013
THAT the following seven applicants be appointed to the Sustainable Clarington
Community Advisory Committee for a term concurrent with Council:
Suzanne Elston
Mike Dymarski
Kerry Meydam
Neil Allin
Michael Patrick
Allan Hewitt
Lorraine Jones
THAT Councillor Hooper be appointed to the Sustainable Clarington Community
Advisory Committee, for a term ending concurrent with Council, as the
representative of Council; and
THAT all interested parties listed in Report CLD-012-13 be advised of Council's
decision.
14. 2014 MUNICIPAL ELECTIONS
THAT Report CLD-013-13 be received;
THAT the use of accessible voting equipment in the Municipality of Clarington
municipal and school board elections, as provided for in Section 42(1)(b) of the
Municipal Elections Act, 1996 be approved;
THAT the use of"special ballots", being mail-in-ballot on request, as an alternative
voting method for electors who are unable to attend the voting location to vote on
election day or at the advance voting opportunities because of physical incapacity,
being absent from the municipality, or working as an election official be approved;
THAT the use of automated vote counting equipment for the purpose of counting
votes cast in the Municipality of Clarington municipal and school board elections be
approved;
THAT the draft By-law, attached to Report CLD-013-13 as Attachment 1,
authorizing the use of accessible voting equipment, special ballots, and vote
counting equipment, be approved; and
THAT all interested parties listed in Report CLD-013-13 be advised of Council's
decision.
Report #1 - 7 - March 25, 2013
15. RFP2012-9 GENERAL CONTRACTOR AND TRADE REGISTRY
THAT Report COD-002-13 be received;
THAT selected contractors, listed in Attachment 1 of Report COD-002-13, be
approved to form a registry for the provision of various trades and related services
with an estimated value of less than $25,000.00 (i.e., net of H.S.T. Rebate) per
project for the period April 1, 2013 to March 31, 2016, with the option to extend
contracts on the registry for two one-year terms; and
THAT the Trades Qualifications and Apprenticeship Act be explicitly considered
and required as part of the pre-qualification.
16. PURCHASE OF A PRE-BUILT AERIAL TRUCK
THAT Report COD-007-13 be received;
THAT the actions taken by the Manager of Purchasing with the solicitation of
expressions of interest from known fire truck manufacturers to determine the
immediate availability of a new Aerial Truck with a 1 00' Aerial Ladder be endorsed;
THAT the Purchasing Manager be authorized to negotiate a purchase price for a
selected unit and issue a purchase order to complete the transaction; and
THAT an information report to Council be provided summarizing the results of the
Request for the Expressions of Interest and the negotiated purchase of the
selected unit.
17. CO-OP TENDER C2013-004 ASPHALT REGISTRY HOT MIX, COLD MIX & HIGH
PERFORMANCE COLD MIX
THAT Report COD-008-13 be received;
THAT Miller Paving Limited, with a total bid price of $16,210.37 (net of H.S.T.
rebate), being the lowest responsible bidder for delivery of hot mix, meeting all
terms, conditions and specifications of Tender C2013-004, be awarded the Asphalt
Hot Mix Registry for the Municipality of Clarington's requirements;
THAT Innovative Surface Solutions, with a total bid price of$181,356.98 (net of
H.S.T. rebate), being the lowest responsible bidder for delivery of high performance
cold mix, meeting all terms, conditions and specifications of Tender C2011-120, be
awarded the Asphalt High Performance Cold Mix Registry for the Municipality of
Clarington's requirements;
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Report #1 - 8 - March 25, 2013
THAT the funds expended for hot mix in the amount of $16,210.37 and high
.performance cold mix in the amount of$181,356.98 be drawn from the Department
of Operations, 2013 Current Budget Pavement Patch account
100-36-381-10255-7112 in the estimated annual amount of$205,000.00; and
THAT pending satisfactory service and acceptable pricing the contract be extended
for a second and third year.
18. 173 BASELINE ROAD IN BOWMANVILLE
SUPERIOR COURT FILE NO. 128/09
ROBINSON V. MUNICIPALITY OF CLARINGTON ET AL.
THAT Resolution #CGPA-07-13, passed in Closed Session regarding 173 Baseline
Road in Bowmanville, be ratified.
19. SPECIAL COUNCIL MEETING CALLED FOR TUESDAY, MARCH 19, 2013
THAT a Special meeting of Council be scheduled for 4:00 p.m. Tuesday, March 19,
2013 to consider Newcastle Recycling Ltd, 2011 Superior Court Application.