HomeMy WebLinkAboutCOD-017-05
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATIVE COMMITTEE
Date:
Monday, April 11th, 2005
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By-law # ~::; -05("
Report #:
COD-017-05 File#_
SUBJECT: RFP2005-5 - BROOKHILL NEIGHBOURHOOD SECONDARY PLAN
AND URBAN DESIGN GUIDELINES
Recommendations:
It is respectfully recommended to Council the following:
1, THAT Report COD-017-05 be received;
2. THAT The Planning Partnership, Toronto, Ontario with a total bid in the amount of $148,500.00
including disbursements (plus GST), being the lowest most responsible bidder meeting all terms,
conditions and specifications of Request for Proposal RFP2005-5, be awarded the contract for
the consulting services for the Brookhill Neighbourhood Secondary Pian and Urban Design
Guidelines as required by the Planning Services Department;
3, THAT the required funds be drawn from the Planning Department Consulting Budget Account #
100-50-130-x-7160 with financing as provided in the body of this report and;
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and Clerk to execute the
necessary agreement be approved.
Submitted by:
rie Marano, H.B.Sc., C,M.O.
Dire f Corporate Services
.,
Reviewed bY! } ,~---' - t.~
Franklin Wu,
Chief Administrative Officer
Davl J. Crome, M.C.I.P., R.P.P.
Director of Planning Services
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'h Nancy Taylor, B.B.A., C.A.,
{C 'Director of Finance
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REPORT NO.: COD-017-05
PAGE 2
BACKGROUND AND COMMENT
A Request for Proposal was issued for providing Consulting Services for the Brookhill
Neighbourhood Secondary Plan and Urban Design Guidelines and three (3) proposals were
submitted as per Schedule "B" attached. As stipulated in the proposal documents, proponents
were evaluated based on the following criteria:
. Previous Related Project Experience
. OMB Experience
. Consultants ability and capacity to perform work
. Time line suitability
. Key personnel
. Approach to study
. Ability to communicate
. Working knowledge in Clarington/Region of Durham
. Overall impression
. Proposed fees and hourly rates
As per the Request for Proposal document, the consultant selections were made on the basis of
written proposals, interviews and references.
After review of the submissions by the selection committee, two firms were selected for an
interview, The Planning Group and Joseph Bogdan & Associates. It was mutually agreed that
the bid from The Planning Partnership, Toronto, Ontario, with a total bid in the amount of
$148,500.00 including disbursements (plus GST), meeting all terms, conditions and
specifications of Request for Proposal RFP2005-5, be awarded the contract for the Brookhill
Neighbourhood Secondary Plan and Urban Design Guidelines as required by the Planning
Services Department.
The Brookhill Neighbourhood Study Area is comprised of two parts. Part One, which is the
South Brookhill Neighbourhood which is currently identified as Brookhill Neighbourhood in the
Official Plan. Part Two is the North Brookhill Neighbourhood which is the lands north of the
future Longworth Avenue extension. Due to the savings to be achieved by doing both areas
simultaneously, it is recommended that the award be made for both parts.
REPORT NO.: COD-017-05
PAGE 3
BACKGROUND AND COMMENT (cont'd)
The funding shall come from the Planning Department consulting budget account # 100-50-130-
X-7160. The funding sources are as follows:
. Carried over 2004 Planning Consulting funds of $26,819.10 held in Professional Fees
Reserve
. Development Charges General Government Reserve Fund, $121,680.90.
The Director of Finance has reviewed the funding requirement and concurs with the
recommendation. Queries with respect to the department needs, specifications, etc., should be
referred to the Director of Planning Services.
The subject firm has provided a similar satisfactory service for both the Town of Markham and
the Town of Ajax.
Attachment "A"
Attachment "B"
By-law authorizing contract with The Planning Partnership
Bid Summary
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
SCHEDULE "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2005-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and The Planning
Partnership, Toronto, Ontario, to enter into agreement for the
Brookhill Neighbourhood Secondary Plan and Urban Design
Guidelines.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, The Planning Partnership, Toronto, Ontario, and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2005.
By-law read a third time and finally passed this day of
,2005.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
SCHEDULE "B"
Bid Summary
RFP 2005-5 Brookhill Neighbourhood Secondary Plan
And Urban Design Guidelines
Bid Total Bid Amount
Includina Disbursements, Plus G.S.T.
The Planning Partnership Limited $148,500.00 North & South
Toronto, Ontario simultaneously
$176,000.00 South first
North subsequent
Joseph Bogdan Associates $155,420.00 South
Toronto, Ontario $57,245.00 North (if scheduled
separate from South)
$14,150.00 North (if scheduled
concurrently with
South)
Brook Mcilroy Inc. $149,991.00 South
Toronto, Ontario $250,000.00 North & South
simultaneously
$110,000.00 North
$4,000.00 Zoning By-Law
Amendments