HomeMy WebLinkAbout2013-02-12 Minutes Newcastle Memorial Arena Management Board
Municipality of Clarin ton
Minutes of Meetin,-- Tuesday February 12, 2013
In Attendance-Gord Lee, Chair Larry Burke, Vice-Chair
Carol Little, Gord Blaker, Gary Oliver, Councillor Woo, Bob Holmes
Re,-nets-Councillor Partner, Joanne Raymond
1. Call to Order-7:08 P.M.
2. Adoption of Minutes-Motion # 13-105
THAT: The minutes of January 8th, 2013 are approved, as presented.
Moved by: Gord Blaker Seconded by: Carol Lovekin
CARRIED
3. Arena Mana,-er's Report- The chair provided an update, in Bryan's absence;
Advising members of the number of up and coming playoff games, plans taking
place for the month of March, season's end and Bryan's list of requests for
upgrade considerations, during the summer.
• Shower area needs attention-As this area of the change rooms continues
to be a problem, the chair suggested we acquire quotations for some type
of better enclosure. Arrangements for Bath Fitters to quote on complete
shower enclosures will be arranged.
• Bryan also had requested we continue with the flooring upgrades and had
arranged for quotations. The members held off on moving forward on this
project until we are all in agreement to the needs. The condition of the
lobby flooring will be evaluated and discussed and our next meeting, in
March.
• Bryan was also requesting a cordless floor scrubber and was acquiring
information on such a unit. He had advised: that type of unit is most
popular, now and is being used by the municipality at the Courtice
Complex and the Newcastle Rec. Centre. Gary Oliver suggested we
should make sure, before purchasing that, this type of battery operated unit
be adaptable to short-time usage and "Trickle Charges", when plugged in.
Frequent short-time usages on a fully charged battery will not affect the
battery life. Bryan will be advised to get additional information for
evaluation.
(2)
• A letter from Kythe Baldwin, requesting a"Hockey for Heart" Charity
Tournament, in conjunction with our Herman Valckx Memorial Volunteer
Skate Day was read. A meeting with Mr. Baldwin, to have him outline his
plan will be arranged and members of the board, who are available, will
attend and follow up. The two Gords, Gary Oliver and Bryan were able to
attend. Additional members would advise, if able to attend.
• The Herman Valckx Memorial Volunteer Appreciation Day has been
scheduled for March 24th, 2013 —Normally held on the last Sunday in
March, it was brought forward this year, because of the early Easter
Week-End— (March 31st.) The Newcastle Skating Club's Carnival and the
pending Hockey for Heart Tournament will be held on the week-end of
April 6th
4. Financial Report—Preliminary budget plans for 2013 were discussed and further
follow-up was required on ice rates and wages for the year. The chair advised he
would provide current municipal ice rates for our next meeting. In addition, the
members requested discussions with our arena manager should take place, before
deciding on his remuneration for 2013. The chair will report back at the March
meeting and the budget will be set then.
Accounts receivable were provided— a total of$61,586.04 were outstanding -
$44,298.60, (75%) current. Statements had been sent out January 7th, to all user
groups.
5. New Business—An offer from the municipality for replacement of our
Defibrillator required a motion of acceptance for the board members.
Motion # 13— 106 was proposed:
THAT: The board members graciously accept the offer from the Municipality of
Clarington for the replacement of our now, obsolete AED. A follow-up letter be
sent to Mr. Horvath with motion enclosed outlining our acceptance and gratitude.
Moved by: Bob Holmes Seconded by: Larry Burke
CARRIED
The Chair advised: Invoices for the rink-board advertising signs had been issued—
15 advertisers, for the total amount of$6,700.00. Space is still available for more
advertisers and new rates were established.
Motion # 13-107 was proposed: THAT: A new rink board advertising rate will
be set at $325.00 annual for any new advertisers. The existing advertisers, now on
(3)
location will be grandfathered and remain at $300.00. All rates are plus HST. The
advertiser will continue to produce and pay for their own sign. Arena staff will
install and maintain.
Moved by: Gary Oliver Seconded by: Bob Holmes
CARRIED
With the Lexan sign covers becoming more expensive to purchase, Bob Holmes
offered to research cleaning products for removing puck marks from the signs.
Bob will also search out better pricing for the Lexan covers.
A letter from Newcastle Skating Club requesting permission to sell slices of
Boston Pizza, as a fund raiser at their year-end Carnival week-end. A selling price
of$3.00 per slice will provide a $1.00 commission back to their club.
Motion # 13-108 was proposed: THAT: The Newcastle Skating Club be allowed
to sell the Boston Pizza Slices at their Carnival, providing it does not involve our
Snack Bar Staff or, equipment to heat and serve. The Skating Club will collect the
money for these sales.
Moved by: Gord Blaker Seconded by: Larry Burke
CARRIED
Gord Blaker advised of three (3) playoff games that were scheduled for this
coming Saturday evening, Feb.16th. Concerns for sufficient staff on the snack bar
were discussed. Arrangements for two staff members to be on duty from 5:00 P.M
10:00 P.M. were made.
6. Next Meeting—Tuesday March 12, 2013—7:00 P.M.
7. Adjournment - Motion # 13-109 was proposed: THAT: The meeting is
adjourned
Moved by: Carol Little Seconded by: Bob Holmes
CARRIED