HomeMy WebLinkAboutReport #1 02/25/2013 claFlngton
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF MARCH 4, 2013
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, FEBRUARY 25, 2013
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-009-13 Monthly Report on Building Permit Activity for January, 2013
(b) OPD-005-13 2012 Winter Report
(c) ESD-002-13 Fire Dispatch Services
(d) CSD-001-13 Community Services — 2012 Year End Review
(e) CSD-002-13 Heart Wise Exercise Program
(f) COD-005-13 Joint Health and Safety Committee — 2012 Summary
(g) FND-003-13 Financial Update as at December 31, 2012
(h) CAO-002-13 Employee Wellness Committee — Healthy Workplace Award
(i) LGL-002-13 Newcastle Recycling Ltd.
2011 Superior Court Application
Part of Lot 12, Concession 3, Former Township of Clarke
Q) Verbal From Andy Allison, Municipal Solicitor, Regarding the St.
Report Marys Cement v. Clarington Court of Appeal Decision
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - March 4, 2013
2. APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND REZONING TO
PERMIT THE DEVELOPMENT OF A 155 UNIT, 5 STOREY RETIREMENT
RESIDENCE AND A 104 UNIT, 7 STOREY SENIOR'S APARTMENT
APPLICANT: THE FORREST GROUP
THAT Report PSD-013-13 be received;
THAT the applications to amend the Clarington Official Plan and Zoning By-law
84-63 submitted by the Forrest Group to permit the development of a 155 Suite,
5 Storey Retirement Residence and a 104 Unit, 7 Storey Senior's Apartment
continue to be processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD-013-13 and any delegations be
advised of Council's decision.
3. AN APPLICATION TO INCREASE THE LIST OF COMMERCIAL USES
PERMITTED WITHIN EXISTING BUILDINGS ON THE SUBJECT SITE
APPLICANT: EFS INVESTMENTS INC.
THAT Report PSD-014-13 be received;
THAT the applications to amend the Clarington Official Plan and Zoning By-law
84-63 submitted by the EFS Investment Inc. to permit additional commercial uses
on the subject lands as contained in Attachment 3 to Report PSD-014-13 continue
to be processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD-014-13 and any delegations be
advised of Council's decision.
4. CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED
HANCOCK NEIGHBOURHOOD DESIGN PLAN
THAT Report PSD-015-13 be received;
THAT Amendment No. 80 to the Clarington Official Plan (Attachment 9 to Report
PSD-015-13) to implement the revised Hancock Neighbourhood Design Plan
(Attachments 6, 7 and 8 to Report PSD-015-13) be adopted, and the By-law
adopting the Official Plan Amendment contained in Attachment 10 to Report
PSD-015-13 be passed;
THAT Council authorize Planning Staff to waive any fees associated with a
necessary Official Plan Amendment and/or Neighbourhood Design Plan
Amendment within the Hancock Neighbourhood as a result of further field
investigation of Provincially Significant Wetlands conducted by the Ministry of
Natural Resources and/or the Central Lake Conservation Authority, and further,
that this relief be offered until December 31, 2015;
Report #1 - 3 - March 4, 2013
THAT the Region of Durham Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-015-13 and Council's
decision;
THAT the Environmental Assessment for the alignment of George Reynolds, as
identified in Report FND-001-13 proceed; and
THAT all interested parties listed in Report PSD-015-13 and any delegations be
advised of Council's decision.
5. PROPOSED FRONT-ENDING AGREEMENT BETWEEN THE MUNICIPALITY OF
CLARINGTON AND GREEN MARTIN HOLDINGS LTD., ASPEN SPRINGS
WEST LTD. AND WEST DIAMOND PROPERTIES INC.
THAT Report EGD-006-13 be received;
THAT Council approve the recommendations of the Cost Sharing and Backup
Documentation — Darlington Green Subdivision dated May 2010;
THAT Council pass a by-law to authorize the Mayor and the Municipal Clerk on
behalf of the Municipality of Clarington to execute the Front-Ending Agreement with
Green Martin Holdings Ltd., Aspen Springs West Ltd. and West Diamond
Properties Inc.; and
THAT all interested parties listed in Report EGD-006-13 be advised of Council's
decision.
6. ROBINSON RIDGE SUBDIVISION PHASE 3, COURTICE, PLAN 40M-2201,
`CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL
WORKS INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-007-13 be received;
THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2201; and
THAT Council approve the by-law attached to Report EGD-007-13, assuming
certain streets within Plan 40M-2201 as public highways.
7. OKE WOODS SUBDIVISION PHASE 1A, COURTICE, PLAN 40M-2391 (PART
OF), `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL
WORKS INCLUDING ROADS AND OTHER RELATED WORKS
THAT Report EGD-008-13 be received;
Report #1 - 4 - March 4, 2013
THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which include final stage roads and other related
Works, constructed within Plan 40M-2391 (Part of); and
THAT Council approve the by-law attached to Report EGD-008-13, assuming
certain streets within Plans 40M-2391 and 40M-1669, as public highways.
8. HAMPTON UNION CEMETERY
THAT Report OPD-004-13 be received;
THAT, subject to the approval of the Ministry of Consumer Services, the
Municipality acquire title in fee simple and assume all responsibilities related to the
Hampton Union Cemetery located at 5810 Old Scugog Road, Hampton, Ontario;
THAT the acquisition of the Cemetery and easements by the Municipality be
subject to the Municipality being able to comply with all requirements of the
Funeral, Burial and Cremation Services Act 2002;
THAT the trust funds of the cemetery be held by the Municipality of Clarington;
THAT the Mayor and Clerk be authorized to execute on behalf of the Municipality
all documents necessary to give effect to the above recommendations; and
THAT the Ministry of Consumer Services and the Hampton Cemetery Board to
advised of Council's decision.
9. CLARINGTON MUSEUM AND ARCHIVES LIVING WALL
THAT Report OPD-006-13 be received;
THAT the requirements of the Purchasing By-law be waived;
THAT staff be authorized to negotiate a single source agreement with The Living
Wall, for the construction of a Living Wall — Noise Attenuation Barrier; and
THAT all interested parties listed in report be advised of Council's decision.
10. 4t" QUARTER PARKING REPORT
THAT Report CLD-005-13 be received; and
THAT all interested parties listed in Report CLD-005-13 be advised of Council's
decision.
Report #1 - 5 - March 4, 2013
11. BOWMANVILLE CENTRAL BUSINESS IMPROVEMENT AREA NAME CHANGE
THAT Report CLD-006-13 be received;
THAT the name of the Bowmanville Central Business Improvement Area be
changed to the "Historic Downtown Bowmanville Business Improvement Area";
THAT the by-law attached to Report CLD-006-13 be forwarded to Council for
approval;
THAT the resignation of Margaret Seaton from the Board of Management be
received; and
THAT the Bowmanville Central Business Improvement Area be advised of
Council's decision.
12. AMENDMENTS TO RESPONSIBLE PET OWNERS BY-LAW AND
,KENNEL LICENSING BY-LAW
THAT Report CLD-007-13 be received;
THAT the proposed changes to Kennel Licensing By-law be endorsed;
THAT the proposed changes to the Responsible Pet Owners By-law be endorsed;
THAT the proposed draft Responsible Pet Owners By-law, Attachment 1 to Report
CLD-007-13 be passed;
THAT the proposed Kennel Licensing By-law, Attachment 2 to Report CLD-007-13
be passed;
THAT Council authorize staff to commence an amendment to the Zoning By-laws
to amend appropriate definitions and provisions to provide greater consistency with
the draft "Responsible Pet Owners By-law" and the proposed "Kennel By-law"; and
THAT all interested parties listed in Report CLD-007-13 be advised of Council's
decision.
13. ANIMAL SERVICES QUARTERLY REPORT — October— December, 2012
THAT Report CLD-008-13 be received; and
THAT a copy of Report CLD-008-13 be forwarded to the Animal Alliance of
Canada.
Report #1 - 6 - March 4, 2013
14. REGULATING FISHING ON BOWMANVILLE CREEK
THAT Report CLD-010-13 be received;
THAT the area beginning at a point approximately 120 metres north of the dam to a
point 120 metres south of the dam be signed "No Trespassing for the Purpose of
Fishing" in order for the illegal fishing in this area to be enforced;
THAT the Ministry of Natural Resources be requested to enforce the trespass
provisions of the Fish and Wildlife Conservation Act in this area; and
THAT the interested parties listed in Report CLD-010-13 be advised of Council's
actions.
15. THEATRE DANCE ACADEMY - LEASE EXTENSION
COURTICE COMMUNITY COMPLEX
THAT Report COD-001-13 be received;
THAT the Lease Extension from the Theatre Dance Academy for the lease of
space in the Courtice Community Complex in the amount of$19,488.00 per year
for the term of February 1, 2013 to January 31, 2016 be approved; and
THAT the Mayor and the Clerk be authorized to execute the lease extension
agreement with the Theatre Dance Academy satisfactory to the Municipal Solicitor.
16. TENDER NO. C2013-1 — ELECTRICAL SERVICES PARK & STREET LIGHTING
MAINTENANCE
THAT Report COD-003-13 be received;
THAT Langley Utilities Contracting Limited, Bowmanville, Ontario, with a total bid in
the amount of$171,325.85 (net of H.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2013-1, be awarded
the contract for Electrical Services — Park and Street Lighting Maintenance, as
required by the Municipality of Clarington, Operations Department;
THAT pending satisfactory pricing and service the contract be extended for a
second, third and fourth year; and
THAT the funds expended be drawn from the Operations Department Annual
Operating Budgets.
Report #1 - 7 - March 4, 2013
17. PUBLIC SECTOR SALARY DISCLOSURE ACT REPORT FOR 2012 YEAR
THAT Report COD-004-13 be received; and
THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate
Ministry be notified, which employees, were paid a salary of$100,000 or more (as
defined in the Act)jor the year 2012.
18. LEASE EXTENSION - 132 CHURCH STREET, BOWMANVILLE
JOHN HOWARD SOCIETY & COMMUNITY LIVING OSHAWA / CLARINGTON
THAT Report COD-006-13 be received;
THAT the Lease Extension from the John Howard Society for the existing leased
space at 132 Church Street, Bowmanville, in the amount of$14,586.15 per year for
the term of January 1, 2013 to March 31, 2014 be approved;
THAT the Lease Extension from the Community Living Oshawa / Clarington for the
existing leased space at 132 Church Street, Bowmanville, in the amount of
$14,586.15 per year for the term of January 1, 2013 to March 31, 2014 be
approved;
THAT the Mayor and the Clerk be authorized to execute the lease agreements with
the John Howard Society and Community Living Oshawa / Clarington; and
THAT Staff continue discussions with Community Living Oshawa / Clarington and
John Howard Society with a view establishing long term leases for the facility space
with provision for leasehold improvements required to accommodate the longer
term needs of both organizations.
19. REQUEST FOR REPORT — SICK DAYS
THAT Staff be directed to prepare a report regarding "payment in lieu of sick days"
for all staff, including the accumulated liability of sick day payments for the Fire
Services Department; and
THAT the report be brought back to the General Purpose and Administration
Committee within a month.
20. REQUEST FOR RESPONSE TO LETTER PUBLISHED IN ORONO WEEKLY
NEWSPAPER REGARDING VERIDIAN
THAT a copy of the letter, published in the Orono Weekly regarding Veridian, be
forwarded to the Veridian Corporation requesting a response prior to the next
General Purpose and Administration Committee meeting.
Report #1 - 8 - March 4, 2013
21. VERBAL REPORT FROM ANDY ALLISON, MUNICIPAL SOLICITOR,
REGARDING THE DISPOSITION OF MUNICIPAL ASSETS
THAT Staff be directed to report back on the disposition of the municipal assets.
22. APPOINTMENT TO CLARINGTON MUSEUMS AND ARCHIVES BOARD
THAT Report CLD-009-13 be received;
THAT Phil Ford be thanked for his contribution to the Clarington Museums and
Archives Board;
THAT Clayton Morgan be appointed to the Clarington Museums and Archives
Board for a term concurrent with the term of Council; and
THAT all interested parties listed in Report CLD-009-13 be advised of Council's
decision.