Loading...
HomeMy WebLinkAbout02/25/2013 General Purpose and Administration Committee Minutes February 25, 2013 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 25, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill arrived at 3:35 p.m. Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Manager, Transportation & Design, L. Benson Manager of Internal Audit, C. Carr Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Gord Weir, Director of Emergency & Fire Services Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Partner declared a pecuniary interest in Report CLD-007-13, regarding amendments to the Responsible Pet Owners By-law and Kennel Licensing By-law. Later in the meeting, Councillor Novak declared a pecuniary interest in the Veridian matter under New Business. - 1 - General Purpose and Administration Committee Minutes February 25, 2013 ANNOUNCEMENTS Councillor Novak announced the following upcoming events: • Ribbon Cutting for Ultimate K9s in conjunction with Purple Day for Epilepsy on Saturday, March 2, 2013 at 2836 Holt Road, Courtice. • Bowmanville Kinsmen Pig Roast on Saturday, March 2, 2013 at the Newcastle Town Hall. Councillor Partner announced the following upcoming events: • Grand Opening of Specialty Wealth and Financial on Tuesday, February 26, 2013 on King Avenue West, Newcastle. • Apres Ski Party with live music by the Stone Sparrows on Saturday, March 2, 2013 at Brimacombe. Councillor Woo announced the Grand Re-Opening of Trade Tech Industries, as a drop-in format on Tuesday, February 26, 2013 and Wednesday, February 27, 2013 at 175 Lake Road, Bowmanville. Councillor Hooper announced the Grand Re-Opening of the new M.P., Erin O'Toole's office on February 19, 2013 at 54 King Street East, Suite 103 of the Balmoral Inn at the corner of King Street and Division St., Bowmanville. Councillor Hooper thanked volunteers and staff for a successful Heritage Week, which ran from February 16 to February 24, 2013. Mayor Foster announced the following: • March 1, 2013 is the deadline for submitting Municipality of Clarington Community Grant applications. • Winter Wonderlearn was successful, with 700 families attending. He thanked Staff for their efforts. • The 1 st Annual Gala for the Arts was successful. He thanked Staff and volunteers for their efforts. - 2 - General Purpose and Administration Committee Minutes February 25, 2013 MINUTES Resolution #GPA-124-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on February 4, 2013, and the minutes of the Special meeting of the General Purpose and Administration Committee held on February 8, 2013 be approved. CARRIED SUSPEND THE RULES Resolution #GPA-125-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Rules of Procedure be suspended. CARRIED Resolution #GPA-126-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Denise Veale's presentation be considered at this time. CARRIED PRESENTATIONS DENISE VEALE, PUBLIC HEALTH NURSE, DURHAM REGION HEALTH DEPARTMENT, PRESENTING A HEALTHY WORKPLACE AWARD — GOLD LEVEL, TO THE MUNICIPALITY OF CLARINGTON'S EMPLOYEE WELLNESS COMMITTEE IN RECOGNITION OF EFFORTS TO PROMOTE CANCER SCREEN AWARENESS IN THE WORKPLACE Denise Veale, Public Health Nurse, Durham Region Health Department, presented a Healthy Workplace Award — Gold Level, to the Municipality of Clarington's Employee Wellness Committee in Recognition of Efforts to Promote Cancer Screen Awareness in the Workplace. She explained the importance of a healthy workplace. Several members of the Employee Wellness Committee were in attendance and accepted the award from Ms. Veale. - 3 - General Purpose and Administration Committee Minutes February 25, 2013 SUSPEND THE RULES Resolution #GPA-127-13 Moved by Councillor Novak, seconded by Councillor Neal THAT the Rules of Procedure be suspended. CARRIED Resolution #GPA-128-13 Moved by Councillor Novak, seconded by Councillor Neal THAT Danielle Nettleton be added as a delegation, regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan, to the end of the delegations listed in the Agenda. CARRIED Councillor Woo chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application for a Proposed Official Plan Amendment and Zoning By-law Amendment Applicant: Forrest Group Report: PSD-013-13 Tracey Webster, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Greg Balson, local property owner, spoke in opposition to the application. He stated that he currently has a drainage issue which he has discussed with the applicant. Mr. Balson stated that he is not opposed to the application but has concerns with the drainage, the height of the project, and the setbacks. Evelyn Heard, local resident, spoke in support of the application. She stated that she will be downsizing her house shortly and informed the Committee that the area has a shortage of senior's apartments, which she hopes this application will address. Glen German, local resident, spoke in opposition to the application. He stated that he is in support of the building, but is concerned about traffic and parking. - 4 - General Purpose and Administration Committee Minutes February 25, 2013 Libby Racansky, Clarington resident, spoke in support of the application. She stated that she felt that, as long as the residents' concerns were addressed, the concept of more senior's housing is worthwhile. Chris Bobyk, on behalf of the applicant, The Forrest Group, made a verbal and PowerPoint presentation, to accompany a handout, to the Committee regarding the application. He provided the Committee with background on The Forrest Group, examples of Forrest Group Retirement communities, and the proposed Bowmanville Retirement "age in place" development. Mr. Bobyk also explained the planning analysis in support of the application, the economic benefits, and the impact of the proposal on seniors. SUSPEND THE RULES Resolution #GPA-129-13 Moved by Mayor Foster, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow Mr. Bobyk to speak for an additional two minutes. CARRIED Mr. Bobyk added that The Forrest Group has not had an opportunity to address the recent Engineering Services Department's concerns, but that he is confident that they will be able to address the concerns as the project moves forward. (b) Subject: Application for a Proposed Official Plan Amendment and Zoning By-law Amendment Applicant: EFS Investments Inc. Report: PSD-014-13 Paul Wirch, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Libby Racansky spoke in opposition to the application. She stated that she is fully in support of Central Lake Ontario Conservation Authority's position regarding natural drainage. Ms. Racansky stated that she is opposed to the following uses: day nursery, dry cleaning, laundromat, and medical or dental clinic as these businesses exist near the development site. She suggested that an appropriate use would be senior's housing. - 5 - General Purpose and Administration Committee Minutes February 25, 2013 Chad John-Baptiste, MMM Group Ltd., on behalf of the applicant, EFS Investments Inc., made a verbal and PowerPoint presentation to the Committee regarding the application. He stated that he is in support of the recommendations, except for the modifications as outlined in his handout. Mr. John-Baptiste explained that the reason for the requested zoning changes is to increase the ability to lease the building. He agreed that the access will remain "auto-centric". Mr. John-Baptiste explained that there is a large surface parking area and therefore requested that the reference to "within existing buildings" and "within the existing buildings" in the Official Plan Amendment (Purpose and Actual Amendment, Section 1) be removed as he asked that it be applied to the entire site. He requested that the "Eating Establishment, Drive-In" be removed from the Official Plan Amendment (Section 1) as it is not requested, but that "Eating Establishment, Take-Out" could remain. Mr. John-Baptiste explained that, when the application was initially submitted, it was requested as a C5 to C2 change, but Staff has suggested a C1 zone. He noted that there are some uses, such as supermarket and shopping centre which should not apply, but he would ask that the following be considered: Nursing Home, Printing or Publishing Establishment, and Service Shop, light. Mr. John-Baptiste explained that Staff has proposed the elimination of a Drive- Through Facility, but he urged the Committee to allow a Drive-Through as he believes that, with appropriate landscaping, a Drive-Through could be accommodated perhaps for a bank kiosk. He noted that the owner has met with the Central Lake Ontario Conservation Authority (CLOCA) regarding the erosion hazard, but he requested that the erosion access area be permitted to allow for a driveway. RECESS Resolution #GPA-130-13 Moved by Mayor Foster, seconded by Councillor Novak THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:00 a.m. Mayor Foster chaired this portion of the meeting. - 6 - General Purpose and Administration Committee Minutes February 25, 2013 DELEGATIONS DELEGATION OF ANDREA TRAYNOR REGARDING REPORT PSD-015-13, CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN Andrea Traynor, area resident, was present regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan. She made a verbal presentation to accompany a PowerPoint presentation. Ms. Traynor informed the Committee that she is concerned about the health impact of air pollution from buses as a result of the George Reynolds Drive extension from Courtice Road to Harry Gay Drive. She provided the Committee with statistics regarding the effects of diesel fuel exhaust on health and trees. Ms. Traynor suggested that a bus stop at Nash Road and Harry Gay Drive would be acceptable as an alternative. She stated that the walking distance expectation of the school board is 1000m and therefore this should be consistent with Durham Region Transit's expectations. She suggested the following projects as an alternative to extending George Reynolds Drive: • Much needed road improvements and a sidewalk on Hancock Road • A sidewalk on Nash Road that extends from Harry Gay to Hancock • Beautiful neighbourhood lighting • Picnic tables for the new park • Bleachers for the new soccer field • Improvements to Clarington.net • Subsidies for children's activities Ms. Traynor informed the Committee that only two area homeowners refused to sign the petition against the George Reynolds Drive extension, including a bus route. DELEGATION OF STEVE KREZANOWSKI REGARDING REPORT PSD-015-13, CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN Steve Krezanowski had informed the Municipal Clerk's Department, prior to the meeting, that he was unable to attend. - 7 - General Purpose and Administration Committee Minutes February 25, 2013 DELEGATION OF MARK PIEL REGARDING REPORT PSD-015-13, CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN Mark Piel was present regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan. Mr. Piel was present on behalf of his clients, Mr. John D. Tepelanas and Mr. John J. Tepelenas, area residents, and made a verbal presentation to accompany a PowerPoint presentation and handout. He asked that the Committee refuse to recommend to Council the adoption of Official Plan Amendment (OPA) No. 80, as recommended by Planning Staff in Report PSD-015-13, and he further asked that Planning Staff be directed to meet with his clients to further discuss the proposed amendments as it relates to his clients' property. Mr. Piel provided the Committee with background regarding his clients' property. He stated that he is concerned that the OPA removes the property's existing land use permissions without a good land use planning rationale and that the policy does not provide sufficient clarity regarding the future development of the property. The details of Mr. Piel's concerns are contained in the handout, his letter dated February 22, 2013. DELEGATION OF LINDA REID REGARDING REPORT PSD-015-13, CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN Linda Reid, area resident for 45 years, was present regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design. She informed the Committee that she is concerned about the Provincially Significant Wetland designation on her property. Ms. Reid believes this will devalue her land. She stated that she is concerned about a proposed trail through her land. Ms. Reid noted that her family has a horse training operation which will be significantly impacted by the proposal for the neighbourhood. She explained that her property is a serviced property and does not have wetlands on the property and therefore the Provincially Significant Wetland designation does not apply. Ms. Reid stated that she does not feel that her property should provide the green space for the neighbourhood. She does not object to the extension of George Reynolds Drive. - 8 - General Purpose and Administration Committee Minutes February 25, 2013 DELEGATION OF LIBBY RACANSKY REGARDING REPORT PSD-015-13, CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN Libby Racansky was present regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design. She made a verbal and PowerPoint and video presentation to the Committee regarding the application. Ms. Racansky noted that she had submitted her seven questions on a handout. She explained that nature may help curb depression, help improve memory, and improve quality of life for the residents. Ms. Racansky stated that she is concerned about the decrease in the amount of trees due to development and the impact of the green emerald ash borer. To that end, she requested that developers donate land as a buffer and provide fencing to protect private properties. Ms. Racansky explained that the extension of George Reynolds Drive will remove five acres of trees. She objected to the construction of a third retaining pond. Ms. Racansky stated that she objects to the extension of George Reynolds Drive as it does not benefit the residents. She stated that overland runoff was not accommodated and the road quality was not considered in the design plan. Ms. Racansky added that she is also concerned about the impact on the local flora and fauna, including rare species. She requested that the developers, Anderson and Munson, contribute financially to assist in the rehabilitation of the Hancock watershed. Ms. Racansky stated that she believes the changes proposed by Staff are major, not minor as stated in Report PSD-015-13. She added that Hancock Road is in dire need of repair. DELEGATION OF DANIELLE NETTLETON REGARDING REPORT PSD-015-13, CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN Danielle Nettleton was present regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design. She stated that she represents over 160 children in the area. Ms. Nettleton explained that she is concerned about opening up the subdivision as it exposes the residents to the potential for increased crime. She stated that she is also concerned about the safety of small children as part of the extension of George Reynolds Drive and the increased traffic. Ms. Nettleton stated that her neighbours do not object to walking to a bus stop further away. In conclusion, she stated that there is no need to open up the road and to add a bus route on the road. - 9 - General Purpose and Administration Committee Minutes February 25, 2013 SUSPEND THE RULES Resolution #GPA-131-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Rules of Procedure be suspended. MOTION LOST RECESS Resolution #GPA-132-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the Committee recess for lunch until 1:00 p.m. CARRIED The meeting reconvened at 1:00 p.m. Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND REZONING TO PERMIT THE DEVELOPMENT OF A 155 UNIT, 5 STOREY RETIREMENT RESIDENCE AND A 104 UNIT, 7 STOREY SENIOR'S APARTMENT APPLICANT: THE FORREST GROUP Resolution #GPA-133-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD-013-13 be received; THAT the applications to amend the Clarington Official Plan and Zoning By-law 84-63 submitted by the Forrest Group to permit the development of a 155 Suite, 5 Storey Retirement Residence and a 104 Unit, 7 Storey Senior's Apartment continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-013-13 and any delegations be advised of Council's decision. CARRIED - 10 - General Purpose and Administration Committee Minutes February 25, 2013 AN APPLICATION TO INCREASE THE LIST OF COMMERCIAL USES PERMITTED WITHIN EXISTING BUILDINGS ON THE SUBJECT SITE APPLICANT: EFS INVESTMENTS INC. Resolution #GPA-134-13 Moved by Mayor Foster, seconded by Councillor Novak THAT Report PSD-014-13 be received; THAT the applications to amend the Clarington Official Plan and Zoning By-law 84-63 submitted by the EFS Investment Inc. to permit additional commercial uses on the subject lands as contained in Attachment 3 to Report PSD-014-13 continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-014-13 and any delegations be advised of Council's decision. CARRIED CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN Resolution #GPA-135-13 Moved by Councillor Neal, seconded by Councillor Partner THAT Report PSD-015-13 be received; THAT Amendment No. 80 to the Clarington Official Plan (Attachment 9 to Report PSD-015-13) to implement the revised Hancock Neighbourhood Design Plan (Attachments 6, 7 and 8 to Report PSD-015-13) be adopted, and the By-law adopting the Official Plan Amendment contained in Attachment 10 to Report PSD-015-13 be passed excluding the the extension of George Reynolds Drive between Harry Gay Drive and the first street east of Courtice Road; THAT Council authorize Planning Staff to waive any fees associated with a necessary Official Plan Amendment and/or Neighbourhood Design Plan Amendment within the Hancock Neighbourhood as a result of further field investigation of Provincially Significant Wetlands conducted by the Ministry of Natural Resources and/or the Central Lake Conservation Authority, and further, that this relief be offered until December 31, 2014; - 11 - General Purpose and Administration Committee Minutes February 25, 2013 THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-015-13 and Council's decision; THAT the Environmental Assessment for the alignment of George Reynolds, as identified in Report FND-001-13 proceed; and THAT all interested parties listed in Report PSD-015-13 and any delegations be advised of Council's decision. MOTION LOST Resolution #GPA-136-13 Moved by Councillor Novak, seconded by Mayor Foster THAT Report PSD-015-13 be received; THAT Amendment No. 80 to the Clarington Official Plan (Attachment 9 to Report PSD-015-13) to implement the revised Hancock Neighbourhood Design Plan (Attachments 6, 7 and 8 to Report PSD-015-13) be adopted, and the By-law adopting the Official Plan Amendment contained in Attachment 10 to Report PSD-015-13 be passed; THAT Council authorize Planning Staff to waive any fees associated with a necessary Official Plan Amendment and/or Neighbourhood Design Plan Amendment within the Hancock Neighbourhood as a result of further field investigation of Provincially Significant Wetlands conducted by the Ministry of Natural Resources and/or the Central Lake Conservation Authority, and further, that this relief be offered until December 31, 2014; THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-015-13 and Council's decision; THAT the Environmental Assessment for the alignment of George Reynolds, as identified in Report FND-001-13 proceed; and THAT all interested parties listed in Report PSD-015-13 and any delegations be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) - 12 - General Purpose and Administration Committee Minutes February 25, 2013 Resolution #GPA-137-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-136-13 be amended by adding at the end of the second paragraph: "any lands in the "Special Study Area 7" be designated as "Special Study Area" in the Hancock Neighbourhood Design Plan and that existing uses be continued." MOTION LOST Resolution #GPA-138-13 Moved by Councillor Novak, seconded by Mayor Foster THAT the foregoing Resolution #GPA-136-13 be amended by changing the date in the third paragraph from "December 31, 2014" to "December 31, 2015". CARRIED The foregoing Resolution #GPA-136-13 was then put to a vote and carried as amended. Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT PROPOSED FRONT-ENDING AGREEMENT BETWEEN THE MUNICIPALITY OF CLARINGTON AND GREEN MARTIN HOLDINGS LTD., ASPEN SPRINGS WEST LTD. AND WEST DIAMOND PROPERTIES INC. Resolution #GPA-139-13 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report EGD-006-13 be received; THAT Council approve the recommendations of the Cost Sharing and Backup Documentation — Darlington Green Subdivision dated May 2010; THAT Council pass a by-law to authorize the Mayor and the Municipal Clerk on behalf of the Municipality of Clarington to execute the Front-Ending Agreement with Green Martin Holdings Ltd., Aspen Springs West Ltd. and West Diamond Properties Inc.; and - 13 - General Purpose and Administration Committee Minutes February 25, 2013 THAT all interested parties listed in Report EGD-006-13 be advised of Council's decision. CARRIED ROBINSON RIDGE SUBDIVISION PHASE 3, COURTICE, PLAN 40M-2201, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-140-13 Moved by Mayor Foster, seconded by Councillor Partner THAT Report EGD-007-13 be received; THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2201; and THAT Council approve the by-law attached to Report EGD-007-13, assuming certain streets within Plan 40M-2201 as public highways. CARRIED OKE WOODS SUBDIVISION PHASE 1A, COURTICE, PLAN 40M-2391 (PART OF), `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-141-13 Moved by Mayor Foster, seconded by Councillor Neal THAT Report EGD-008-13 be received; THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-2391 (Part of); and THAT Council approve the by-law attached to Report EGD-008-13, assuming certain streets within Plans 40M-2391 and 40M-1669, as public highways. CARRIED - 14 - General Purpose and Administration Committee Minutes February 25, 2013 MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JANUARY, 2013 Resolution #GPA-142-13 Moved by Councillor Woo, seconded by Councillor Partner THAT Report EGD-009-13 be received for information. CARRIED REQUEST FOR REPORT - ROAD IMPROVEMENTS TO PEBBLESTONE ROAD Resolution #GPA-143-13 Moved by Councillor Neal, seconded by Councillor Partner THAT Staff investigate and report back on the plans for road improvements in the area of Trulls Road and Pebblestone Road intersection. MOTION NOT CONSIDERED (Seconder withdrew during deliberations, no seconder to motion) Councillor Partner chaired this portion of the meeting. OPERATIONS DEPARTMENT HAMPTON UNION CEMETERY Resolution #GPA-144-13 Moved by Councillor Woo, seconded by Councillor Novak THAT Report OPD-004-13 be received; THAT, subject to the approval of the Ministry of Consumer Services, the Municipality acquire title in fee simple and assume all responsibilities related to the Hampton Union Cemetery located at 5810 Old Scugog Road, Hampton, Ontario; THAT the acquisition of the Cemetery and easements by the Municipality be subject to the Municipality being able to comply with all requirements of the Funeral, Burial and Cremation Services Act 2002; THAT the trust funds of the cemetery be held by the Municipality of Clarington; - 15 - General Purpose and Administration Committee Minutes February 25, 2013 THAT the Mayor and Clerk be authorized to execute on behalf of the Municipality all documents necessary to give effect to the above recommendations; and THAT the Ministry of Consumer Services and the Hampton Cemetery Board to advised of Council's decision. CARRIED 2012 WINTER REPORT Resolution #GPA-145-13 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report OPD-005-13 be received for information. CARRIED CLARINGTON MUSEUM AND ARCHIVES LIVING WALL Resolution #GPA-146-13 Moved by Councillor Woo, seconded by Mayor Foster THAT Report OPD-006-13 be received; THAT the requirements of the Purchasing By-law be waived; THAT staff be authorized to negotiate a single source agreement with The Living Wall, for the construction of a Living Wall — Noise Attenuation Barrier; and THAT all interested parties listed in Report OPD-006-13 be advised of Council's decision. CARRIED Councillor Hooper chaired this portion of the meeting. - 16 - General Purpose and Administration Committee Minutes February 25, 2013 EMERGENCY AND FIRE SERVICES DEPARTMENT FIRE DISPATCH SERVICES Resolution #GPA-147-13 Moved by Councillor Novak, seconded by Councillor Partner THAT Report ESD-002-13 be received for information. CARRIED Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT COMMUNITY SERVICES — 2012 YEAR END REVIEW Resolution #GPA-148-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report CSD-001-13 be received for information. CARRIED HEART WISE EXERCISE PROGRAM Resolution #GPA-149-13 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report CSD-002-13 be received for information. CARRIED Mayor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT 4t" QUARTER PARKING REPORT Resolution #GPA-150-13 Moved by Councillor Neal, seconded by Councillor Novak THAT Report CLD-005-13 be received; and - 17 - General Purpose and Administration Committee Minutes February 25, 2013 THAT all interested parties listed in Report CLD-005-13 be advised of Council's decision. CARRIED BOWMANVILLE CENTRAL BUSINESS IMPROVEMENT AREA NAME CHANGE Resolution #GPA-151-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CLD-006-13 be received; THAT the name of the Bowmanville Central Business Improvement Area be changed to the "Historic Downtown Bowmanville Business Improvement Area"; THAT the by-law attached to Report CLD-006-13 be forwarded to Council for approval; THAT the resignation of Margaret Seaton from the Board of Management be received; and THAT the Bowmanville Central Business Improvement Area be advised of Council's decision. CARRIED AMENDMENTS TO RESPONSIBLE PET OWNERS BY-LAW AND KENNEL LICENSING BY-LAW Councillor Partner declared a pecuniary interest as she owns a pet sitting business. Councillor Partner left the room and refrained from discussion and voting on this matter. Resolution #GPA-152-13 Moved by Councillor Neal, seconded by Councillor Woo THAT Report CLD-007-13 be received; THAT the proposed changes to Kennel Licensing By-law be endorsed; THAT the proposed changes to the Responsible Pet Owners By-law be endorsed; THAT the proposed draft Responsible Pet Owners By-law, Attachment 1 to Report CLD-007-13 be passed; - 18 - General Purpose and Administration Committee Minutes February 25, 2013 THAT the proposed Kennel Licensing By-law, Attachment 2 to Report CLD-007-13 be passed; THAT Council authorize staff to commence an amendment to the Zoning By-laws to amend appropriate definitions and provisions to provide greater consistency with the draft "Responsible Pet Owners By-law" and the proposed "Kennel By-law"; and THAT all interested parties listed in Report CLD-007-13 be advised of Council's decision. CARRIED Councillor Partner returned to the meeting. ANIMAL SERVICES QUARTERLY REPORT— October— December, 2012 Resolution #GPA-153-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CLD-008-13 be received; and THAT a copy of Report CLD-008-13 be forwarded to the Animal Alliance of Canada. CARRIED APPOINTMENT TO CLARINGTON MUSEUMS AND ARCHIVES BOARD ALTER THE AGENDA Resolution #GPA-154-13 Moved by Councillor Novak, seconded by Councillor Neal THAT the agenda be altered to consider Report CLD-009-13 regarding the Appointment to Clarington Museums and Archives Board later in the meeting in Closed Session. CARRIED REGULATING FISHING ON BOWMANVILLE CREEK Resolution #GPA-155-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CLD-010-13 be received; - 19 - General Purpose and Administration Committee Minutes February 25, 2013 THAT the area of the Bowmanville Creek beginning at a point approximately 120 metres north of the dam to a point 120 metres south of the dam be signed "No Trespassing for the Purpose of Fishing" in order for the illegal fishing in this area to be enforced; THAT the Ministry of Natural Resources be requested to enforce the trespass provisions of the Fish and Wildlife Conservation Act in this area; and THAT the interested parties listed in Report CLD-010-13 be advised of Council's actions. CARRIED RECESS Resolution #GPA-156-13 Moved by Councillor Novak, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 3:30 p.m. CORPORATE SERVICES DEPARTMENT THEATRE DANCE ACADEMY - LEASE EXTENSION COURTICE COMMUNITY COMPLEX Resolution #GPA-157-13 Moved by Councillor Novak, seconded by Councillor Woo THAT Report COD-001-13 be received; THAT the Lease Extension from the Theatre Dance Academy for the lease of space in the Courtice Community Complex in the amount of $19,488.00 per year for the term of February 1, 2013 to January 31, 2016 be approved; and THAT the Mayor and the Clerk be authorized to execute the lease extension agreement with the Theatre Dance Academy satisfactory to the Municipal Solicitor. CARRIED Councillor Traill arrived at 3:35 p.m. - 20 - General Purpose and Administration Committee Minutes February 25, 2013 TENDER NO. C2013-1 — ELECTRICAL SERVICES PARK & STREET LIGHTING MAINTENANCE Resolution #GPA-158-13 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report COD-003-13 be received; THAT Langley Utilities Contracting Limited, Bowmanville, Ontario, with a total bid in the amount of $171,325.85 (net of H.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2013-1, be awarded the contract for Electrical Services — Park and Street Lighting Maintenance, as required by the Municipality of Clarington, Operations Department; THAT pending satisfactory pricing and service the contract be extended for a second, third and fourth year; and THAT the funds expended be drawn from the Operations Department Annual Operating Budgets. CARRIED PUBLIC SECTOR SALARY DISCLOSURE ACT REPORT FOR 2012 YEAR Resolution #GPA-159-13 Moved by Councillor Novak, seconded by Councillor Woo THAT Report COD-004-13 be received; and THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees, were paid a salary of $100,000 or more (as defined in the Act), for the year 2012. CARRIED JOINT HEALTH AND SAFETY COMMITTEE — 2012 SUMMARY Resolution #GPA-160-13 Moved by Councillor Novak, seconded by Councillor Partner THAT Report COD-005-13 be received for information. CARRIED - 21 - General Purpose and Administration Committee Minutes February 25, 2013 LEASE EXTENSION - 132 CHURCH STREET, BOWMANVILLE JOHN HOWARD SOCIETY & COMMUNITY LIVING OSHAWA/ CLARINGTON Resolution #GPA-161-13 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report COD-006-13 be received; THAT the Lease Extension from the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of $14,586.15 per year for the term of January 1, 2013 to March 31, 2014 be approved; THAT the Lease Extension from the Community Living Oshawa / Clarington for the existing leased space at 132 Church Street, Bowmanville, in the amount of $14,586.15 per year for the term of January 1, 2013 to March 31, 2014 be approved; THAT the Mayor and the Clerk be authorized to execute the lease agreements with the John Howard Society and Community Living Oshawa / Clarington; and THAT staff continue discussions with Community Living Oshawa / Clarington and John Howard Society with a view establishing long term leases for the facility space with provision for leasehold improvements required to accommodate the longer term needs of both organizations. CARRIED FINANCE DEPARTMENT FINANCIAL UPDATE AS AT DECEMBER 31, 2012 Resolution #GPA-162-13 Moved by Councillor Novak, seconded by Councillor Neal THAT Report FND-003-13 be received for information. CARRIED - 22 - General Purpose and Administration Committee Minutes February 25, 2013 REQUEST FOR REPORT — SICK DAYS Resolution #GPA-163-13 Moved by Councillor Neal, seconded by Councillor Partner THAT Staff be directed to prepare a report regarding "payment in lieu of sick days" for all staff, excluding the Fire Services Department; and THAT the report be brought back to the General Purpose and Administration Committee within a month. CARRIED AS AMENDED LATER IN THE MEETING (See following motion) Resolution #GPA-164-13 Moved by Councillor Novak, seconded by Councillor Partner THAT the foregoing Resolution #GPA-163-13 be amended to delete the words "excluding the Fire Services Department" and adding "including the accumulated liability of sick day payments for the Fire Services Department." CARRIED The foregoing Resolution #GPA-163-13 was then put to a vote and carried as amended. SOLICITOR'S DEPARTMENT The Solicitor's Department reports were considered under the Confidential Reports section, later in the meeting. CHIEF ADMINISTRATIVE OFFICER EMPLOYEE WELLNESS COMMITTEE — HEALTHY WORKPLACE AWARD Resolution #GPA-165-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CAO-002-13 be received for information. CARRIED - 23 - General Purpose and Administration Committee Minutes February 25, 2013 UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS REQUEST FOR RESPONSE TO LETTER PUBLISHED IN ORONO WEEKLY NEWSPAPER REGARDING VERIDIAN Councillor Novak declared a pecuniary interest as she is a member of the Veridian Board. Councillor Novak left the room and refrained from discussion and voting on this matter. Resolution #GPA-166-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT a copy of the letter, published in the Orono Weekly regarding Veridian, be forwarded to the Veridian Corporation requesting a response prior to the next General Purpose and Administration Committee meeting. CARRIED Councillor Novak returned to the meeting. ANNOUNCEMENTS - Continued Councillor Hooper congratulated the Orono United Church and Tracey Ali for their work on the video relating to the "little town that could". Councillor Traill announced the following upcoming events: • Tyrone Community Social Pub Night on Thursday, February 28, 2013 at the Tyrone Community Hall. • Fundraising week at the Bowmanville Veterinary Clinic selling cupcakes raising funds for animals across Canada. - 24 - General Purpose and Administration Committee Minutes February 25, 2013 COMMUNICATIONS CORRESPONDENCE FROM STEPHEN SHINE AND JOHN OSSO ALTER THE AGENDA Resolution #GPA-167-13 Moved by Councillor Woo, seconded by Councillor Partner THAT the agenda be altered to add the correspondence from Stephen Shine regarding Report PSD-013-13 regarding the Public Meeting relating to applications for an Official Plan Amendment and Rezoning to permit the development of a 155 unit, 5 storey retirement residence and a 104 unit, 7 storey senior's apartment (Applicant: The Forrest Group). CARRIED Resolution #GPA-168-13 Moved by Councillor Novak, seconded by Councillor Neal THAT the agenda be altered to add the correspondence from John Osso regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan. CARRIED Resolution #GPA-169-13 Moved by Councillor Novak, seconded by Councillor Neal THAT the correspondence from Stephen Shine regarding Report PSD-013-13 regarding the Public Meeting relating to applications for an Official Plan Amendment and Rezoning to permit the development of a 155 unit, 5 storey retirement residence and a 104 unit, 7 storey senior's apartment (Applicant: The Forrest Group), be referred to the Director of Planning Services to be considered as part of the application review process; and THAT the correspondence from John Osso regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan, be referred to the Director of Planning Services. CARRIED - 25 - General Purpose and Administration Committee Minutes February 25, 2013 CONFIDENTIAL REPORTS CLOSED SESSION Resolution #GPA-170-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the following four matters regarding the following matters: • Confidential Report LGL-002-13 regarding Newcastle Recycling Ltd, 2011 Superior Court Application, a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. • Verbal Report from Andy Allison, Municipal Solicitor, regarding the disposition of municipal assets, a matter which cannot be disclosed in accordance with the Municipal Freedom of Information and Protection of Privacy Act as it would release third party financial information, supplied in confidence, which if disclosed could reasonably be expected to prejudice significantly the competitive position of the third party. • Verbal Report from Andy Allison, Municipal Solicitor, regarding the St. Marys Cement v. Clarington Court of Appeal Decision, a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. • Report CLD-009-13, regarding the Appointment to Clarington Museums and Archives Board, a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. CARRIED RISE AND REPORT The meeting resumed in open session at 5:09 p.m. with Mayor Foster in the Chair. Mayor Foster advised that four items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. - 26 - General Purpose and Administration Committee Minutes February 25, 2013 NEWCASTLE RECYCLING LTD. 2011 SUPERIOR COURT APPLICATION PART OF LOT 12, CONCESSION 3, FORMER TOWNSHIP OF CLARKE Resolution #GPA-171-13 Moved by Councillor Novak, seconded by Councillor Neal THAT the Confidential Legal Report LGL-002-13, regarding the Newcastle Recycling Ltd., 2011 Superior Court Application, be received for information. CARRIED VERBAL REPORT FROM ANDY ALLISON, MUNICIPAL SOLICITOR, REGARDING THE DISPOSITION OF MUNICIPAL ASSETS Resolution #GPA-172-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Staff be directed to report back on the disposition of the municipal assets. CARRIED VERBAL REPORT FROM ANDY ALLISON, MUNICIPAL SOLICITOR, REGARDING THE ST. MARYS CEMENT V. CLARINGTON COURT OF APPEAL DECISION Resolution #GPA-173-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the verbal report from Andy Allison, Municipal Solicitor, regarding the St. Marys Cement v. Clarington Court of Appeal Decision, be received for information. CARRIED APPOINTMENT TO CLARINGTON MUSEUMS AND ARCHIVES BOARD Resolution #GPA-174-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CLD-009-13 be received; THAT Phil Ford be thanked for his contribution to the Clarington Museums and Archives Board; - 27 - I General Purpose and Administration Committee Minutes February 25, 2013 THAT Clayton Morgan be appointed to the Clarington Museums and Archives Board for a term concurrent with the term of Council; and THAT all interested parties listed in Report CLD-009-13 be advised of Council's decision. CARRIED ADJOURNMENT Resolution #GPA-175-13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the meeting adjourn at 5:12 p.m. CARRIED MAYOR ' D U L K - 28 -