HomeMy WebLinkAbout2013-02-19 Minutes CLARINGTON HERITAGE COMMITTEE
Minutes of Meeting
February 19, 2013
MEMBERS PRESENT:
Angela Tibbles Bonnie Seto David Reesor Tracey Ali
Colin Maitland Karin Murphy Councillor Hooper Tenzin Gyaltsan
Kim Vaneyk (Ex-officio)
REGRETS: Allan Kirby
MEMBERS ABSENT: Ruth Goff (Ex-officio), Andrew Kozak
STAFF: Faye Langmaid, Kristy Kilbourne
GUESTS: Brian and Audrey Jose and Jim Sculthorpe, refurbishment of Walbridge
House
Angela welcomed all to the meeting.
ADOPTION OF MINUTES
13.03 Moved by Councillor Hooper, seconded by Colin Maitland
THAT the minutes of January 15th, 2013 be accepted.
"CARRIED"
13.04 Moved by David Reesor, seconded by Tenzin Gyaltsan
THAT the minutes of the Special Meeting held on January 29th 2013
be accepted.
"CARRIED"
PRESENTATIONS
Octagon House
Bonnie Seto presented on the proposed works to the Octagon House on behalf of her
sister Janice Seto (the owner). Faye explained that since the Octagon House was one of
the first heritage designations in Clarington, the listing of heritage attributes is not explicit
in the designating by-law. Bonnie explained that according to the previous owner,
extensive work was done on the house in the 1950s. She stated that there are
approximately 21 windows in the house. The lower windows are not original. Some of the
upper windows are possibly original, however, most are in poor condition, some cracks
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and drafty. The proposal is to replace all of the windows with new energy efficient
windows, keeping in character (same shape, pattern, larger windows are 6 over 6, smaller
are 4 over 4 and colour), and capping the sills. In addition, replacement of the front door
which is not original, the desire is also to replace the transom (original) and sidelight
windows/panels (may or may not be original). A catalog with the desired replacement
features was circulated, they have been obtaining quotes from a number of different
manufacturers/installers. Discussion was held; see recommendation later in these
minutes.
Walbridge House
Brian and Audrey Jose (owners) and Jim Sculthorpe (contractor) gave a brief history of
the house and explained that his grandfather had done extensive work to the house in the
1950s, effectively removing and replacing many of the original features. The designation
of this house is from 2005 and addressed the cultural heritage values of the home and its
exterior (not interior finishes). There are photos of the home from the early years and
bringing the front, east and west sides back to their original look is the proposed plan.
Currently, the house has been gutted and the Joses' are in the process of finalizing the
floor plans which will be close to the original floor plan except for more of an open concept
and a possible addition to the south. They are also working to restore the facade of the
building close to its original state on the three visible sides of the house. Windows will be
restored and other features will be renovated or replaced using original materials.
Restoration of the exterior will include the removal of a side door which was added later
on and returning the rear garage entry that encroaches into the building to its original state
as a living room.' They are hoping to modernize the rear of the house slightly to allow for
modern conveniences. All of the siding will be removed and replaced with new siding the
same width as the original siding. '
Jim Sculthorpe, the lead contractor, described the interior of the house and noted that the
white pine frame is in spectacular shape. Interestingly, he remarked that none of the
basement timbers are underneath the 2nd floor timbers. Jim will be preparing a list of the
items that they are looking for such as baseboard, doors, foundation stones, etc. and
provide it for inclusion in the 407 Salvage database. Jim would happily attend any tours of
the 407 properties in order to see if there are any other materials they could be salvaged
for the Walbridge House.
When drawings have been prepared they will be brought to the CHC for approval as an
alteration to a designated property.
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Angela and the Committee thanked Jim, Brian, and Audrey for attending the meeting and
providing an update on the progress of the Walbridge House.
BUSINESS ARISING
407 Salvage Strategy
The following resolution was formulated as a result of the January 29th Special Meeting:
13.05 Moved by Bonnie Seto, seconded by David Reesor
Whereas the second Phase of the 407 East Extension is scheduled to be fully completed
by 2020 and further it is to be constructed in two sub-phases of Harmony to the East Link
at Taunton and then the East Link to 35/115 with anticipated completion dates of 2017
and 2020 respectively, and
Whereas Clarington Heritage Committee has concern for the heritage buildings and
structures including the out-buildings, which significantly,contribute to the rural landscape
character, to date the process articulated by MTO does not include provision for the out
buildings on the properties to be advertised for relocation as separate and distinct portions
of work; and
Whereas the Ministry has requested assistance in developing a salvage strategy should
the effort to relocate them does not come to fruition,
Now therefore be it resolved that,
The Municipality of Clarington requests that the Minister and Ministry of Transportation
include the out-buildings as separate items to be relocated as part of that tender process
and
Further, should efforts for relocation not prove practical, that the removal of items
identified for salvage as part of Clarington's Salvage Strategy be included as part of the
scope of work for the demolition contractor during the tendering process and be at no cost
to the Municipality or the parties receiving the salvaged goods.
"CARRIED"
An update was provided on the Oshawa 407 Salvage. Margaret Kish, Heritage Planner,
provided a list of the items that were salvaged by their contractor this month. Nearly all of
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the items were able to be retrieved with the exception of a few which were not yet
available such as foundation stones. The condition of the items is yet to be determined.
It was noted that there is a smokehouse at one of the short-listed properties.
Smokehouses are quite rare and this one should be considered for salvage. Faye will
discuss with the new Executive Director of the Museum, Julia Fielding.
1930's to 1950's Houses on 407 Path
In response to the MTO's inquiry about whether there was interest by the CHC in buildings
from this period, the Committee reviewed photographs taken by Karin and David of the
properties. Staff will inquire with the MTO as to whether these buildings are intended to be
offered for sale for relocation as the buildings were in good condition. Additionally, the
Committee wanted to know whether the two properties that were originally on this list but
since removed since they are not anticipated to be demolished at this time will be
mothballed.
Toll House
Subsequent to the meeting in January with the owner a further meeting took place
between staff, the owner and Myno VanDyke (of NVDHS) about the Toll House. Charles
Taws has found that there is another Toll House in Orono that was moved to Main Street
from Brown's Hill (near Catworld). The Toll House encroaches on the road right-of-way
which is owned by the Region of Durham, they would like to see the house removed from
the right of way and in the intervening time would like an encroachment agreement. The
owner of the Toll House, Joe Gallaro, has offered to advertise the opportunity to relocate
the building at the mover's expense in the local newspapers. Myno VanDyke will contact
the local papers and the Toronto Star to see if they will write about the house to assist in
finding a new owner/mover. Consequently, Myno has sent a letter to the Committee
requesting that the Committee place a hold on their recommendation to place the Toll
House on the Municipal Registers until early May. Angela suggested that should efforts to
find a new owner be unsuccessful that the Committee consider asking the developer to
commemorate the Toll House with a plaque.
13.06 Moved by Tracey Ali, seconded by Tenzin Gyaltsan
THAT the recommendation to Council from the December 2012 Meeting regarding the Toll
House be put on "hold" until further notice.
"CARRIED"
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Letter to designated property owners
The letter to designated property owners for Heritage Week was sent out. Additional
wording was added to inform of the 407 Salvage. So far a handful of requests have been
received for materials from the 407 Salvage. A database has been created.
Candidates for designation:
156 Church Street
The Planning Department received correspondence from the Region (Attachment 2)
indicating that upon review of the information concerning the designation of the property,
and a 10-Year Building Condition Assessment which included consideration for the
potential designation of the property, and the current occupancy of the building, they have
concluded that from an operational standpoint, they do not feel that designation of the
property is feasible at this time.
Knox family, 6325 Enfield Road
Faye followed up with Jenni Knox, the family is in the process of considering the list of
proposed features to be designated.
Camp 30
Faye updated the group that the National Historic Sites and Monuments Board have made
their recommendation to the Minister (Peter Kent). The Minister has yet to release his
decision on the designation of Camp 30. However; there is a grant program for federally
designated sites for securing the site until re-use plans for the site have been finalized the
deadline is March 8th., Erin O'Toole, MP has been asked to use his influence with the
Minister such that the decision would be known in time for the March 8th grant deadline.
REPORTS FROM OTHER COMMITTEES
CIP's- next meetings are in April.. Budget increases were approved for Newcastle and
Bowmanville to assist with the number of grant applications.
ACO, Clarington Branch —Tracey announced that the ACO on the Go Heritage Week
Walking Tour on Sunday, February 17th, was successful, although they didn't get the
numbers they were expecting, likely due to the weather. They are working with OPG on
another ACO on the Go event for March Break at the bowling alley (Liberty Bowl), as it will
be closing in the Spring. Everything is moving on schedule for Doors Open and that
research is being undertaken on the sites.
NVDHS —Allan was not present to provide an update.
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Museum — Bonnie gave a brief overview of the experience of the new Executive Director.
Camp 30 and the Kirby site will be discussed at the March meeting.
Heritage Week Working Group —Angela reported on the activities of the Working Group
(Attachment 3). The Committee may receive some assistance from Veridian in replacing
the torn Heritage Week banner; however the details are still currently being sorted out.
FINANCIAL REPORT
The 2013 Municipal Budget was approved with the desired allocation of $900.00 for the
Heritage Committee. Funding of$5000 was also approved for a Heritage Incentive Grant
Program for part IV (residential) and V (district) designated property owners. Staff are
working on a report to Council outlining a recommended program.
CORRESPONDENCE and COUNCIL REFERRAL
Municipal Letter to MTO
Council endorsed the recommendation of the CHC regarding the advertising time and
length of time to execute a building move. The resolution has been sent from the
Municipality to the MTO.
Letter from OHT re: Heritage Community Recognition Program'
A letter was received from the OHT thanking the Municipality for participating in the
Heritage Community Recognition Program and congratulating the award recipients from
the February 11th Council Meeting.
A Gift of Art and Syvan Developments
The press release regarding the Pat McDonnell Award received by A Gift of Art and Syvan
Developments from Newcastle Village and District Historical Society was read.
PROJECT REPORTS
Barns — Kim provided a package to CHC members detailing community engagement
initiatives, book content ideas, and information on conducting a barn census. She
indicated that ideas are welcome and that she is looking for assistance with proofreading
the letter that will go out to barn owners, volunteers to take on sections of the book, and
any other assistance members might want to provide.
Barn owners can be identified using MPAC property codes, Faye will talk further on this
with Kim as it will be the start of a database.
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NEW BUSINESS
OHT Nominations for 2013
There was discussion around potential candidates for OHT nominations in 2013.
Committee members were encouraged to think about people they feel would be deserving
of a nomination for awards in all categories.
Orono Armouries is celebrating their 100th anniversary and the owner had inquired with
the Municipality about commemorating this event. Charles Taws has been contacted and
is working on an article.
Octagon House:
13.06 Moved by Colin Maitland, seconded by David Reesor
THAT the Clarington Heritage Committee recommend approval of the replacement of the
windows, front door, transom, and sidelights providing that the replacements are in
character and the sills are replaced, if necessary, using original construction techniques
and materials.
CARRIED
Next meeting: March 19th, 2013, 7:00 p.m., at Clarington Municipal Offices, Room 1A
Attachments
Attachment#1 — Correspondence from the Region re: 156 Church Street, Bowmanville
Attachment#2 - Heritage Week 2013 Committee Report
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Heritage Week Co-ordination Working Group Meeting
Held at Room 1 C on Friday, January 18, 2013
Attending: Angela Tibbles (CHC)
Dionne Powlenzuk (Visual Arts Centre)
Bernice Norton (ACO)
Tracey Ali (COAA)
Jen Stycuk (Museum)
Councillor Hooper (Bowmanville BIA)
Faye Langmaid, Kristy Kilbourne (Planning Services)
Ann Harley (A Gift of Art)
Welcome and introductions.
Review of the minutes of the last meeting — no errors or omissions noted.
Business Arising:
Distribution of posters/postcards — posters and postcards were distributed, as well
as the Treasure Hunt Map and Answer Sheet for the COAA (not to be distributed until
Heritage Week).
Items for Prize Basket— It was suggested that more than one basket be made and
that Faye will collect the items for the baskets. The following items were
donated/committed:
- Clarington Heritage Committee One of each of the three books
- A Gift of Art — Gift certificates/book ( Ann will drop off to Faye)
- VAC — Passes for classes
- Councillor Hooper— Memory Box (Will drop off to Faye)
- ACO — Membership and certificate (Tracey to drop off to Faye)
- Museum — Book and a Museum Pass
- COAA — Gift Certificate
- NVDHS — Locally produced film
Updates:
Locations for Book Sales:
Tracey will review the logistics around book sales at the COAA with Angie as there was
confusion over having a table for book sales and selling the books from the reception.
Other locations where the books will be sold are Hoopers, Apple Blossom Flower Shop
(Orono/Newcastle Locations) the Orono Movie Night, and the VAC (closing
ceremonies).
Information on the book sales and the locations will be posted on the Heritage website.
Orono Old Home Movie Night:
Angela reported that the UCW has offered to provide light refreshments during Movie
Night, at a nominal charge. A/V equipment is available at the church, and the Minister
(Reverend Rees) will handle the technical side of the evening. Flyers have been
produced —Angela and Colin Maitland will distribute these to main street businesses
and public buildings for display. Both St. Saviour's Anglican Church and Orono United
Church will mention the event in their Church Bulletins for two Sundays prior to Heritage
Week and the Orono Times will carry a press release the week of February 11 th.
Promotion:
Local media — Ron reported on his contacts with the local media for promoting the
event, including, local newspapers, radio, and TV. After some discussion, the group
decided that they did not feel that pursuing radio advertising would be worthwhile.
Tracey reviewed the Media Release that the COAA prepared and the group suggested
some minor edits and revisions. It was also suggested that there be a shortened version
of the media release. Tracey will take the revisions back to Angie. The twenty tweets
have also been prepared and will be given to Jen from Communications to schedule to
go out for the week.
Posters/postcards have been distributed to all municipal facilities (libraries/recreation
complexes, town halls). The information is also being displayed on the electronic
information boards at the Municipal Administrative Centre and the Tourism Office.
Other Business:
Information Collection from the Events — To assist with future planning, it was
suggested that organizations keep track of how many people come out to their events
(Ann will send her information to Angela as she will be away in March). In addition,
Tracey will design a survey for completion by members of the public present at the
VAC closing ceremonies.
Next Meeting: Thursday, March 21, at 9:00 am at the Municipal Administrative Centre,
Room 1 C to wrap-up and review what worked and what didn't for next year .
t
January 24, 2013
Angela Tibbs, Chair
Clarington Heritage Committee
Re: Designation of 506 King Ave. East Newcastle, Ont. (Fortner Toll House)
Dear Angela;
On January 22, 2013, 1 met with Faye Langmaid (Planning), Masood Vatandoust (Realtor) and
Joe Gallaro(owner of 506 King Ave. East,). We had a discussion regarding the home.
Mr. Gallaro plans to demolish the house as he intends to build several homes on the property. A
portion of the home presently sits on the Road Allowance of Regional Road #2. The Region
would like the house moved or for the owner to obtain an immediate"encroachment agreement"
At this point, we feel that it may not be reasonable to initiate the Heritage designation on a house
that has to be moved elsewhere. Also, the owner indicated that the house is in poor shape
structurally and it may not be practical. This would likely require someone paying an
independent contractor to establish the cost and viability.
The owner indicated that he would place advertisements in local newspapers to see if anyone
wanted to take the house and move it at their expense. I will contact local newspapers and the
Toronto Star to see if they will write a story about the house and assist in finding a new owner.
As well, Charles Tames has indicated that a house in Orono is also a former Toll House.
Apparently this house was moved From the area of Hwy 115 and the 0 Concession to 5370 Main
St. Orono. Perhaps, we should be looking at designating this house?
We should have a good idea of where we stand by the end of April. At this time, we would like
to ask you to place a "hold" on your recommendation to Council to designate the house in
Newcastle. I will get back to you by early May. Thanks again for your assistance in this matter.
Kindest Regards
Qf , t
Myno Van Dyke,
Director,Newcastle Village&District Historical Society.
905-987-5482—email m, no@sympatico.ca