Loading...
HomeMy WebLinkAbout02/25/2013• GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: February 25, 2013 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of February 4, 2013 4 -1 (b) Minutes of a Special Meeting of February 8, 2013 4 -13 5. PUBLIC MEETINGS (a) Application for a Proposed Official Plan Amendment and Zoning By -law 5 -1 Amendment Applicant: Forrest Group Report: PSD- 013 -13 (b) Application for a Proposed Official Plan Amendment and Zoning By -law 5 -3 Amendment Applicant: EFS Investment Inc. Report: PSD- 014 -13 6. DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6 -1 List) (a) Andrea Traynor Regarding Report PSD- 015 -13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan (b) Steve Krezanowski Regarding Report PSD- 015 -13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 G.P. & A. Agenda - 2 - February 25, 2013 (c) Mark Piel Regarding Report PSD- 015 -13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan (d) Linda Reid Regarding Report PSD- 015 -13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design (e) Libby Racansky Regarding Report PSD- 015 -13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design 7. PRESENTATIONS (a) Denise Veale, Public Health Nurse, Durham Region Health Department, Presenting a Health Workplace Award — Gold Level, to the Municipality of Clarington's Employee Wellness Committee in Recognition of Efforts to Promote Cancer Screen Awareness in the Workplace 8. PLANNING SERVICES DEPARTMENT (a) PSD- 013 -13 Applications for an Official Plan Amendment and Rezoning 8 -1 to Permit the Development of a 155 Unit, 5 Storey Retirement Residence and a 104 Unit, 7 Storey Senior's Apartment Applicant: The Forrest Group (b) PSD- 014 -13 An Application to Increase the List of Commercial Uses 8 -19 Permitted Within Existing Buildings on the Subject Site Applicant: EFS Investments Inc. (c) PSD- 015 -13 Clarington Official Plan Amendment to Implement a 8 -37 Revised Hancock Neighbourhood Design Plan 9. ENGINEERING SERVICES DEPARTMENT (a) EGD- 006 -13 Proposed Front - Ending Agreement between the 9 -1 Municipality of Clarington and Green Martin Holdings Ltd., Aspen Springs West Ltd., and West Diamond Properties Ltd. (b) EGD- 007 -13 Robinson Ridge Subdivision Phase 3, Courtice, Plan 9 -11 40M -2201, `Certificate of Acceptance' and 'Assumption By -law', Final Works Including Roads and other Related Works (c) EGD- 008 -13 Oke Woods Subdivision Phase 1A, Courtice, Plan 9 -16 40M -2391 (Part of), 'Certificate of Acceptance' and `Assumption By -law', Final Works including Roads and Other Related Works G.P. & A. Agenda - 3 - February 25, 2013 (d) EGD- 009 -13 Monthly Report on Building Permit Activity for 9 -21 January, 2013 10. OPERATIONS DEPARTMENT (a) OPD- 004 -13 Hampton Union Cemetery 10 -1 (b) OPD- 005 -13 2012 Winter Report 10 -6 (c) ' OPD- 006 -13 Clarington Museum and Archives Living Wall 10 -11 11. EMERGENCY AND FIRE SERVICES DEPARTMENT (a) ESD- 002 -13 Fire Dispatch Services 11 -1 12. COMMUNITY SERVICES DEPARTMENT (a) CSD- 001 -13 Community Services —2012 Year End Review 12 -1 (b) CSD- 002 -13 Heart Wise Exercise Program 12 -23 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD- 005 -13 4t" Quarter Parking Report 13 -1 (b) CLD- 006 -13 Bowmanville Central Business Improvement Area Name 13 -4 Change (c) CLD- 007 -13 Amendments to Responsible Pet Owners By -law and 13 -10 Kennel Licensing By -law (d) CLD- 008 -13 Animal Services Quarterly Report — October — December, 13 -44 2012 , (e) CLD- 009 -13 Appointment to Clarington Museums and Archives Board 13 -52 (f) CLD- 010 -13 Regulating Fishing on Bowmanville Creek 13 -56 14. CORPORATE SERVICES DEPARTMENT (a) COD - 001 -13 Theatre Dance Academy - Lease Extension 14 -1 Courtice Community Complex (b) COD - 003 -13 Tender No. C2013 -1 Electrical Services Park & Street 14 -3 Lighting Maintenance (c) COD - 004 -13 Public Sector Salary Disclosure Act Report for 2012 Year 14 -7 G.P. & A. Agenda - 4 - February 25, 2013 (d) COD- 005 -13 Joint Health and Safety Committee — 2012 Summary 14 -10 (e) COD - 006 -13 Lease Extension — 132 Church Street, Bowmanville 14 -25 John Howard Society & Community Living Oshawa /Clarington 15. FINANCE DEPARTMENT (a) FND- 003 -13 Financial Update as at December 31, 2012 15 -1 16. SOLICITOR'S DEPARTMENT See Confidential Reports 17. CHIEF ADMINISTRATIVE OFFICE (a) CAO- 002 -13 Employee Wellness Committee — Healthy Workplace 17 -1 Award 18. UNFINISHED BUSINESS None 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS (a) LGL- 002 -13 (b) Verbal Report (c) Verbal Report 22. ADJOURNMENT Newcastle Recycling Ltd. 2011 Superior. Court Application Part of Lot 12, Concession 3, former Township of Clarke Disposition of Municipal Assets St. Mary's Cement v. Clarington Court of Appeal Decision larin LuaJing the A'uy General Purpose and Administration Committee Minutes February 4, 2013 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 4, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W- Partner Councillor W. Woo Absent: Councillor C. Traill Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Chief, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Finance/Treasurer, N. Taylor Municipal Clerk, P. Barrie Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated, at this meeting. ANNOUNCEMENTS Councillor Woo attended the following events: • An event hosted by the Canada -China Realty Professional Association to discuss the recent 2012 Canadian Trade Mission to China, on Tuesday, January 29, 2013 in Toronto. • The First Annual Chinese Cultural Heritage Day on Saturday, February 2, 2013 at the Royal Ontario Museum. - 1 - 4 -1 General Purpose and Administration Committee Minutes February 4, 2013 Bowmanville Association of Hospital Volunteers' Italian Night on Saturday, February 2, 2013 at Trinity United Church. Bowmanville Tackle Swap and Fishing Show on February 3, 2013 at the Garnet B. Rickard Recreation Complex. Councillor Hooper attended the following events: Bowmanville Tackle Swap and Fishing Show on February 3, 2013 at the Garnet B. Rickard Recreation Complex. Bowmanville Association of Hospital Volunteers' Italian Night on Saturday, February 2, 2013 at Trinity United Church. Councillor Hooper announced the following upcoming events: Grand Opening of Barnside Carpentry /Hickory Lane Kitchens on Wednesday, February 6, 2013, in downtown Bowmanville. Public Information Centre for the Clarington Transportation Master Plan, hosted by the Engineering Services Department, on Wednesday, February 6, 2013 from 6:00 p.m. to 8:00 p.m. at the Council Chambers, 40 Temperance Street, Bowmanville. Councillor Novak attended an event hosted by the Canada -China Realty Professional Association to discuss the recent 2012 Canadian Trade Mission to China, on Tuesday, January 29, 2013 in Toronto. She announced the following upcoming events: • Public Information Centre forth * e Clarington Transportation Master Plan, hosted by the Engineering Services Dpartment, at the following times: • Monday, February 4, 2013, from 6:00 p.m. to 8:00 p.m. at the Newcastle Community Hall, Newcastle • Wednesday, February 6, 2013 from 6:00 p.m. to 8:00 p.m. at the Council Chambers, 40 Temperance Street, Bowmanville • Thursday, February 7, 2013 from 6:00 p.m. to 8:00 p.m. at the Courtice Community Complex, Courtice ® A Public Information Centre on Phase 3: Draft Bowmanville /Soper Creek Watershed Plan, February 13, 2013, at the Baseline Community Centre from 6:30 p.m. to 8:30 p.m., with a presentation at 7:00 p.m. Councillor Novak thanked the Clarington Board of Trade for their recent work on the articles /advertisements in trade and industry magazines. -2- 4 -2 General Purpose and Administration Committee Minutes February 4, 2013 Councillor Partner attended the Showcase of Women Entrepreneurs, presented by the Orono United Church Women on Saturday, February 2, 2013. She announced the following upcoming events: • The Heritage Committee will be hosting Heritage Week Celebrations from February 16 to 24, 2013. • Orono Figure Skating Club's 65th Anniversary Skating Gala on February 10, 2013 starting at 11:30 a.m. at the Orono Arena. Mayor Foster attended the following events: Bowmanville Tackle Swap and Fishing Show on February 3, 2013 at the Garnet B. Rickard Recreation Complex. An event hosted by the Canada -China Realty Professional Association to discuss the recent 2012 Canadian Trade Mission to China, on Tuesday, January 29, 2013 in Toronto. Mayor Foster announced the "Join the Big Meeting, hosted by Metrolinx on Thursday, Banquet & Conference Centre in Oshawa. MINUTES Resolution #GPA- 045 -13 Conversation Event ", a Public Roundtable February 7, 2013 at the Jubilee Pavilion Moved by Councillor Hooper, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 21, 2013, be approved with the following corrections: • Page 2, within Councillor Partner's announcement, correct spelling from "Zepp" to "Zep "; and • Page 9, in the first sentence of Resolution #GPA- 032 -13, by adding the word "to" between the words "following" and "the ". CARRIED PUBLIC MEETING There were no public meetings held. -3- 4 -3 General Purpose and Administration Committee Minutes February 4, 2013 DELEGATIONS DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present regarding an economic update. She made a verbal presentation to accompany a PowerPoint presentation and a handout which details the quarterly report. She highlighted the increased number of new leads, job growth, and the retention and attraction initiatives, including advertisements in trade magazines. Ms. Hall informed the Committee that the CBOT had distributed a survey to the industrial businesses and learned that 9 companies have hired 138 new employees in the past 12 months. She noted that this indicates the importance of supporting the growth of existing businesses. Ms. Hall demonstrated tools such as ED Tools and ESpace, which are interactive development tools on the CBOT website, used by the CBOT and prospective businesses to locate information and prospective real estate. SUSPEND THE RULES Resolution #GPA- 046 -13 Moved by Councillor Partner, seconded by Councillor Neal THAT the Rules of Procedure be suspended to permit the delegation of Sheila Hall to continue for an additional five minutes. CARRIED Ms. Hall demonstrated more of the aspects of the ESpace application on the CBOT website. DELEGATION OF FRED JOHNSON REGARDING THE HANCOCK NEIGHBOURHOOD DESIGN PLAN Fred Johnson was present regarding the Hancock Neighbourhood Design Plan. Mr. Johnson reminded the Committee that he had attended the public meeting regarding the Plan and that he is representing the residents of the Hancock Neighbourhood. He informed the Committee that he had submitted a petition, containing 84 signatures, to the Municipal Clerk's Department prior to the meeting. The petition states "We, the undersigned, move to prevent the City of Clarington from connecting George Reynolds Drive to Courtice Rd. in Courtice, Ontario, and the related bus route service. We are vehemently opposed to this extension, which will negatively impact the environment and increase traffic in the adjacent subdivisions." Mr. Johnson urged the Committee to not connect George Reynolds Drive to Courtice Road. 4 -4 General Purpose and Administration Committee Minutes February 4, 2013 RECESS Resolution #GPA- 047 -13 Moved by Councillor Neal, seconded by Councillor Woo THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:39 a.m. PRESENTATIONS There were no presentations. Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT AN APPLICATION TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND A ZONING BY -LAW AMENDMENT TO PERMIT 163 RESIDENTIAL UNITS APPLICANT: WEST DIAMOND PROPERTIES INC. AND PLAYERS BUSINESS PARK Resolution #GPA- 048 -13 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD- 011 -13 be received; THAT the application to amend the Draft Approved Plan of Subdivision, submitted by West Diamond Properties Inc. and Players Business Park Ltd. to permit 163 residential units be supported, subject to the conditions contained in Attachment 4 to Report PSD- 011 -13; THAT the Zoning By -law Amendment application submitted by West Diamond Properties Inc. and Players Business Park Ltd. be approved as contained in Attachment 5 to Report PSD- 011 -13; THAT, once all conditions contained in the Official Plan and Zoning By -law with respect to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; -5- 4 -5 General Purpose and Administration Committee Minutes February 4, 2013 THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 011 -13 and Council's decision; and THAT all interested parties listed in Report PSD- 011 -13 and any delegation be advised of Council's decision. CARRIED AMENDMENT TO SIGN BY -LAW 2009 -123 APPLICANT: 2316057 ONTARIO INC. (NISSAN) Resolution #GPA- 049 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report PSD- 012 -13 be received; THAT the application for Amendment to the Clarington Sign By -law 2009 -0123, submitted by 2316057 Ontario Ltd., to permit a monolith sign with a height of 8.0 metres, be approved_; THAT the By -law, contained in Attachment 3 to Report PSD- 012 -13, be passed; and THAT all interested parties listed in Report PSD- 012 -13 and any delegations be advised of Council's decision. Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MAPLE WOODS SUBDIVISION PHASES 1 AND 2, BOWMANVILLE, PLANS 40M -2265 AND 40M -2278, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY -LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA- 050 -13 Moved by Councillor Neal, seconded by Mayor Foster THAT Report EGD- 003 -13 be received; THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plans 40M -2265 and 40M -2278; and M 4 -6 General Purpose and Administration Committee Minutes February 4, 2013 THAT Council approve the by -law attached to Report EGD- 003 -13, assuming certain streets within Plans 40M -2265 and 40M -2278 as public highways. CARRIED MCLELLAN COURT SUBDIVISION, COURTICE, PLAN 40M -2349, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY -LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA- 051 -13 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report EGD- 004 -13 be received; THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M -2349; and THAT Council approve the by -law attached to Report EGD- 004 -13, assuming certain streets within Plans 40M -2349 and 1OM -809 as public highways. CARRIED OLD SCUGOG COURT SUBDIVISION, BOWMANVILLE, PLAN 40M -2279, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY -LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA- 052 -13 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report EGD- 005 -13 be received; THAT the Director of Engineering Services be authorized to issue a 'Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M -2279; and THAT Council approve the by -law attached to Report EGD- 005 -13, assuming a certain street within Plan 40M -2279 as public highway. CARRIED Councillor Partner chaired this portion of the meeting -7- 4 -7 General Purpose and Administration Committee Minutes February 4, 2013 OPERATIONS DEPARTMENT SENIOR CITIZENS AND THE PHYSICALLY DISABLED SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING PROGRAM Resolution #GPA- 053 -13 Moved by Councillor Woo, seconded by Councillor Neal THAT Report OPD- 003 -13 be received for information. CARRIED ANNUAL ADMINISTRATIVE FEE FOR THE SENIOR CITIZENS AND THE PHYSICALLY DISABLED SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING PROGRAM Resolution #GPA- 054 -13 Moved by Councillor Woo, seconded by Councillor Novak THAT the annual administrative fee for the 2013/2014 Senior and Physically Disabled Sidewalk/Windrow Snow Clearing Service be set at $60 + HST per registered property. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Mayor Foster chaired this portion of the meeting. ALTER THE AGENDA Resolution #GPA- 055 -13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the agenda be altered to consider the Municipal Clerk's Department Reports at the end of the agenda. CARRIED IF-1111 4 -8 General Purpose and Administration Committee Minutes February 4, 2013 CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENT, WRITE OFFS OR REFUND OF TAXES Resolution #GPA- 056 -13 Moved by Councillor Novak, seconded by Councillor Neal THAT Report FND- 002 -13 be received; and THAT the list (Attachment 1 of Report FND- 002 -13) of applications for cancellation, reduction, apportionments, write -offs or refund of taxes be approved. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE Resolution #GPA- 057 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an economic update, be received with thanks. CARRIED 111061E 4 -9 General Purpose and Administration Committee Minutes February 4, 2013 DELEGATION OF FRED JOHNSON REGARDING THE HANCOCK NEIGHBOURHOOD DESIGN PLAN Resolution #GPA- 058 -13 Moved by Councillor Novak, seconded by Councillor Neal THAT the delegation of Fred Johnson regarding the Hancock Neighbourhood Design Plan, be referred to Staff. CARRIED MUNICIPAL CLERK'S DEPARTMENT ISSUANCE OF HUNTING LICENSES Resolution #GPA- 059 -13 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD- 003 -13 be received; THAT By -law 81 -22 authorizing the issuance of licenses to hunt in the Municipality be repealed; THAT By -law 2001 -098 regulating the discharge of guns and other firearms be amended accordingly; and THAT the Ministry of Natural Resources be advised of Council's decision. CARRIED APPOINTMENT OF PARKING ENFORCEMENT OFFICER Resolution #GPA- 060 -13 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD- 004 -13 be received; and THAT the by -law appointing Mr. Stephen Cuomo as a Parking Enforcement Officer, attached to Report CLD- 004 -13, be passed. CARRIED -10- 4 -10 General Purpose and Administration Committee Minutes February 4, 2013 OTHER BUSINESS See item following Confidential Reports. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS VERBAL REPORT FROM ANDY ALLISON, MUNICIPAL SOLICITOR, REGARDING THE ST. MARYS CEMENT V. CLARINGTON COURT OF APPEAL DECISION CLOSED SESSION Resolution #GPA- 061 -13 Moved by Councillor Neal, seconded by Councillor Partner THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a verbal report from Andy Allison, Municipal Solicitor, regarding the St. Marys Cement v. Clarington Court of Appeal Decision, a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED RISE AND REPORT The meeting resumed in open session at 11:32 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to Staff regarding the St. Marys Cement v. Clarington Court of Appeal Decision. - 11 - 4 -11 General Purpose and Administration Committee Minutes February 4, 2013 OTHER BUSINESS DISTRIBUTION OF VERIDIAN BOARD MINUTES Resolution #GPA- 062 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT the minutes of Veridian Board meetings be distributed to Council following the meetings. CARRIED ADJOURNMENT Resolution #GPA- 063 -13 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 11:36 a.m. CARRIED MAYOR 4 -12 -12- MUNICIPAL CLERK Cry 0 �t tradt >rK rare 1114y Special General Purpose and Administration Committee Minutes February 8, 2013 Minutes of a meeting of the Special General Purpose and Administration Committee held on Friday, February 8, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon arrived at 12:47 p.m. Director of Operations, F. Horvath Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Municipal Clerk, P. Barrie Committee Coordinator, J. Gallagher Mayor Foster chaired the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. DELEGATIONS JUDY HAGERMAN, VICE CHAIR, AND EDIE HOPKINS, LIBRARY DIRECTOR, CLARINGTON PUBLIC LIBRARY, REGARDING 2013 BUDGET Judy Hagerman, Vice Chair, and Edie Hopkins, Library Director, Clarington Public Library addressed the Committee regarding their 2013 budget request, with a verbal and PowerPoint presentation. Ms. Hagerman outlined the 2013 budget request from the Library Board, which includes an increase of 2.46% over 2012 for a total of $2,759,491. She highlighted the non - municipal revenue. Ms. Hagerman noted that the per capita tax levy is in line with neighbouring municipalities. She explained the need -1- 4 -13 General Purpose and Administration Committee Minutes February 8, 2013 for a Courtice Community Library Needs Assessment Study to be undertaken. Ms. Hagerman noted how the Library plans to use new technologies and existing facilities, provided the Committee with an overview of statistics on library usage and municipal monies received and explained the relationships with some of the library's community partners. She concluded by highlighting some of the comments from Library patrons. SALLY BARRIE, ADMINISTRATOR — HOME SUPPORT, COMMUNITY CARE DURHAM, REGARDING 2013 BUDGET Sally Barrie, Administrator — Home Support, Community Care Durham (CCD), addressed the Committee regarding their 2013 budget request, with a verbal and Microsoft Word Document presentation. She thanked the Committee for the continued support of CCD. Ms. Barrie noted that no other Community Care facility in Durham has this amount of municipal and community support. She informed the Committee that the 50+ population is increasing, as well as growth in other support areas. Ms. Barrie noted that, in 2012, there were 2379 registered Clarington clients supported by 505 volunteers. She provided the Committee with various examples of the usage of CCD services. Ms. Barrie explained some of the types of services which CCD delivers, including: home support programs, the COPE mental health and specialized geriatric support, respite services, and Home at Last (HAL) program. She added that CCD is a critical partner with the Local Health Integrated Network. STEVE COLES, PRESIDENT, CLARINGTON OLDER ADULT ASSOCIATION, REGARDING 2013 BUDGET Steve Coles, President, Clarington Older Adult Association (COAA) Centre, addressed the Committee regarding their 2013 budget request, with a verbal and PowerPoint presentation. Mr. Coles provided the Committee with an overview of the demographics of the COAA members and a summary of the usage of the COAA Centre. He reviewed the revenues and expenses for the 2013 budget, including a municipal funding request of $204,000. Mr. Coles concluded by noting that there are some new uncontrollable expenses for 2013. RECESS Resolution #GPA- 064 -13 Moved by Councillor Partner, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:57 a.m. 4 -14 -2- General Purpose and Administration Committee Minutes February 8, 2013 THERESA VANHAVERBEKE, NEWCASTLE COMMUNITY IMPROVEMENT PROGRAM LIAISON COMMITTEE, REGARDING 2013 BUDGET Theresa Vanhaverbeke had notified the Municipal Clerk's Department, prior to the meeting, that she would be unable to attend the meeting. JAKI MACKINNON, EXECUTIVE DIRECTOR, BETHESDA HOUSE AND REPRESENTING THE BOWMANVILLE COMMUNITY IMPROVEMENT PROGRAM (CIP) LIAISON COMMITTEE, REGARDING 2013 BUDGET Jaki MacKinnon, Executive Director, Bethesda House, representing the Bowmanville Community Improvement Program (CIP) Liaison Committee, addressed the Committee regarding their 2013 budget request, with a verbal and PowerPoint presentation. She explained the history of the Bethesda House building, including the purchase, devastating fire, and rebuilding. Ms. MacKinnon explained that Bethesda House was one of the first recipients of a CIP grant. She presented information regarding the value of the CIP grants, including photos of Bethesda House, Ms. MacKinnon noted the partnerships and support received throughout the rebuilding process. She urged the Committee to continue their support of the CIP. CHRIS NEWMAN, COORDINATOR, FIREHOUSE YOUTH, REGARDING 2013 BUDGET Chris Newman, Coordinator, Firehouse Youth, addressed the Committee regarding their 2013 budget request, with a verbal and PowerPoint presentation. Mr. Newman highlighted the Firehouse Youth successes for 2012, including an Annual Christmas Dinner, The Great Balls of Fire Golf Tournament, and the Firehouse Fright Night. He provided the Committee with statistics on usage. Mr. Newman informed the Committee of the 2012 community partnerships with Firehouse Youth, including the Toronto Argonauts, Family Safety Day, Durham Regional Police Service, and the Clarington Eagles. He outlined the 2013 community partnership, events, contests, fund raisers, outings and programs which are planned. Mr. Newman explained that youth engagement will be a major focus for 2013. He noted that the moderate increase in fundraising revenue, which will be directly allocated to projected increases in programming costs. Mr. Newman thanked Council and the Community Services Department for their continued support. -3- 4 -15 General Purpose and Administration Committee Minutes February 8, 2013 JEAN - MICHEL KOMARNICKI, PRESIDENT, VISUAL ARTS CENTRE OF CLARINGTON, REGARDING 2013 BUDGET Jean - Michel Komarnicki, President, Visual Arts Centre of Clarington (VAC), addressed the Committee regarding their 2013 budget request, with a verbal and PowerPoint presentation. Mr. Komarnicki read correspondence from James Campbell, Executive Director /Curator. He informed the Committee of the cost savings achieved in 2012, and their success in applying for and receiving provincial and federal grants. Mr. Komarnicki explained the recent staff restructuring at the VAC. He highlighted the 2012 exhibits and explained plans for 2013 exhibits, programs and fundraisers. Mr. Komarnicki showed the Committee photos of programming, summer camps, Picasso's Picnic Summer Kid's Art Fest, High School Bursary Presentation, exhibits, and the Mayor's Recognition Award at the 32nd Annual Juried Show. MICHELLE SPEELMAN- VINEY, VICE CHAIR, AND JULIA FIELDING, EXECUTIVE DIRECTOR, CLARINGTON MUSEUM & ARCHIVES, REGARDING 2013 BUDGET Michelle Speelman- Viney, Vice Chair, and Julia Fielding, Executive Director, Clarington Museum & Archives, had notified the Municipal Clerk's Department, prior to the meeting, that they would be unable to attend the meeting. CATHY ABRAHAM, ACTING CHAIR, NEWCASTLE VILLAGE COMMUNITY HALL BOARD, REGARDING 2013 BUDGET Cathy Abraham, Acting Chair, Newcastle Village Community Hall Board, made a verbal presentation to the Committee regarding their 2013 budget request. She explained that, for the first time in 11 years, the Board is asking for an increase to their budget request. Ms. Abraham reviewed the various uses and events which take place at the Newcastle Village Community Hall. Ms. Abraham explained that the reason for the increase is due to increased costs. She noted that 2013 is the 90th Anniversary of the Hall. Ms. Abraham reminded the Committee of upcoming events in 2013 and urged the Committee to support their request. RECESS Resolution #GPA- 065 -13 Moved by Councillor Neal, seconded by Councillor Partner THAT the Committee recess for 30 minutes. The meeting reconvened at 12:36 p.m. 4 -16 CARRIED M General Purpose and Administration Committee Minutes February 8, 2013 PRESENTATION Nancy Taylor, Director of Finance/Treasurer made a verbal and PowerPoint presentation regarding the 2013 Draft Municipal Budget. Ms. Taylor discussed charts regarding the following topics: ® Financial indicators, including the finalized statistics from BMA Management Consulting Inc. which is an annual study with 86 Ontario municipalities participating, representing 84% of the population: • Net municipal levy per capita comparison with selected municipalities • Property taxes as a percentage of income • Comparison of relative taxes and tax burdens • Comparison of tax rates by population groups, including an historical review • 2012 BMA Management Consulting Inc Study — Conclusions on Taxation • Historical trends — assessment growth history since 2002 • Summary of Clarington's budget increases since 2003 • 2013 Budget Overview with a proposed 2.48% increase after growth has been applied at 2.2 %, including external agencies, without options. 1 % is approximately $403,000 • Estimated tax levy impact of 2.19% ($27 for an average house for Clarington portion of the tax bill, plus any options selected). It was noted that an increase on an average house (valued at $276,000) is approximately $11 per each 1 %. • Looking forward to 2014 FINANCE DEPARTMENT 2013 CURRENT AND CAPITAL BUDGET Resolution #GPA- 066 -13 Moved by Councillor Hooper, seconded by Councillor Novak 1. THAT Report FND- 001 -13 be received; 2. THAT the 2013 Operating and Capital budgets as outlined in Schedule "A" be approved, at an estimated tax levy impact of 2.19% (exclusive of tax policy impacts), as directed in Report FND- 001 -13; 3. THAT direction be provided on the items listed as optional items for consideration, as itemized in Schedule "B" of Report FND- 001 -13; 4. THAT direction be provided on the grants for external agencies per their requests itemized in Schedule "C". of Report FND- 001 -13, at an estimated tax levy impact of 0.29 %; -5- 4 -17 General Purpose and Administration Committee Minutes February 8, 2013 5. THAT Schedules "D ", "E" and "F" of Report FND- 001 -13 outlining Reserve and Reserve Fund Contributions and new Reserves /Reserve Funds be approved; 7. THAT approximately $801,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; 8. THAT the financing of Capital projects, as outlined in the documents attached to Report FND- 001 -13 be approved; 9. THAT the external agencies, referred to in Schedule "C" of Report FND - 001 -13 be advised of Council's decision regarding their grant request; 10. THAT the Mayor's Golf Tournament take place in 2013, at no cost to the tax base with the net proceeds from the Mayor's Golf Tournament to be directed to the John Howard Society Firehouse Youth; 11. THAT any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Program, Impact /Escrow Reserve Fund and General Municipal Reserve Funds, to be repaid with interest as cash flow permits; 12. THAT the Orono Library Parking Lot be paved based on Option #1 of report OPD- 010 -12 at an estimated cost of $29,900 to be financed from the Municipal Acquisition of Property Reserve; 13. THAT the communication from the Clarington Tourism Marketing Board dated December 4, 2012 be received and that they be advised that a summer student for Tourism is being proposed for the 2015 budget year; 14. . THAT Report FND- 001 -13 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and 15. THAT the appropriate By -laws to levy the 2013 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) 4 -18 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 067 -13 Moved by Councillor Novak, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Schedule "A" be amended as follows: THAT Item #36, Actuarial Review of post Employment Liability, in the amount of $15,000 be funded from the Rate Stabilization Fund; THAT Item #40, Fire Training Manuals, in the amount of $14,000 be funded from the Rate Stabilization Fund; THAT Item #45, MAC Roof Drain, in the amount of $30,000 be funded from the Rate Stabilization Fund; THAT Item #50, GPS Phase -In — Final Year, in the amount of $6,100, be funded from the Rate Stabilization Fund; THAT Item #57, Grant Program, in the amount of $14,900, be deleted; and THAT Item #58, Various Other Changes, be deleted." CARRIED LATER IN THE MEETING (See following motions) Resolution #GPA- 068 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 067 -13 be divided to consider Item #57 and Item #58 separately. CARRIED The first portion of Resolution #GPA- 067 -13, being Items #36, #40, #45 and #50, was then put to a vote and CARRIED. Resolution #GPA- 069 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT the foregoing Resolution #GPA- 067 -13 be further divided to consider Item #57 and Item #58 separately from each other. CARRIED -7- 4 °19 General Purpose and Administration Committee Minutes February 8, 2013 The portion of Resolution #GPA- 067 -13 dealing with Item #57 was then put to a vote and CARRIED. The portion of Resolution #GPA- 067 -13 dealing with Item #58 of Resolution #GPA- 067 -13 was withdrawn. Resolution #GPA- 070 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #58, of Schedule "A ", Various Other Changes, be funded from the Rate Stabilization Fund." CARRIED Resolution #GPA- 071 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #19, of Schedule "A ", Salary and Wages Increases, be amended to reflect salary increases for non - affiliated staff be set at 1.5 %." MOTION WITHDRAWN Resolution #GPA- 072 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the capital project detailed on Page 323 of the Capital Budget, the George Reynolds Drive Connecting Link, be tabled until the approval of the Hancock Neighbourhood Plan." MOTION WITHDRAWN 4 -20 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 073 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the capital project, detailed on Page 323 of the Capital Budget, the George Reynolds Drive Connecting Link, be approved, but the project not proceed until a further report is presented to Council." CARRIED Resolution #GPA- 074 -13 Moved by Councillor Hooper, seconded by Councillor Neal THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #27, of Schedule "A ", CAO - Budget Adjustment for Additional Staff Related Costs, be reduced from $15,900 to $5,000." CARRIED LATER IN THE MEETING Resolution #GPA- 075 -13 . Moved by Councillor Neal, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA- 074 -13 a second time. CARRIED The foregoing Resolution #GPA- 074 -13 was then put to a vote and CARRIED. Resolution #GPA- 076 -13 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the capital project, detailed on Page 254 of the Capital Budget, the installation of security cameras -for Station 3 and Station 5 be approved, but the project be held in abeyance pending the outcome of the current arbitration case; and 1111s� 4 -21 General Purpose and Administration Committee Minutes February 8, 2013 THAT Staff report back to Council following the conclusion of the arbitration case." WARTRIWI Resolution #GPA- 077 -13 Moved by Councillor Woo, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #32, of Schedule "A ", By -law Staff Development, be reduced from $8,500 to $4,000." CARRIED Resolution #GPA- 078 -13 Moved by Councillor Woo, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the capital project item, detailed on Page 259 of the Capital Budget, Replace Car 2 (2007 Chevrolet Impala) in the Emergency & Fire Services Department Capital Budget, be removed from the 2013 budget." CARRIED RECESS Resolution #GPA- 079 -13 Moved by Councillor Partner, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 2:03 p.m. 4 -22 -10- General Purpose and Administration Committee Minutes February 8, 2013 2013 CURRENT AND CAPITAL BUDGET - Continued Resolution #GPA- 080 -13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the foregoing Resolution #GPA -066 -13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings) be amended to add 0.25% or $100,750 to the tax levy, with the funds to be put aside in the appropriate reserve fund for future fire staffing needs to support the outcome of the Fire Master Plan currently underway." CARRIED Resolution #GPA- 081 -13 Moved by Councillor Neal, seconded by Councillor Novak THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings), be approved for the following positions: Financial Analyst, Fleet Technician and. two Crossing Guards." CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA- 082 -13 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 081 -13 be amended by adding the following at the end: "THAT the foregoing positions be approved for fourth quarter hiring." MOTION LOST The foregoing Resolution #GPA- 081 -13 was then put to a vote and CARRIED. - 11 - 4 -23 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 083 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings) be approved, for an Animal Services Manager." CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA- 084 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 083 -13 be amended by adding the following at the end: "THAT the hiring of an Animal Services Manager, be held in abeyance, with funds approved, pending a report from the CAO regarding supervision options." CARRIED LATER IN THE MEETING Resolution #GPA- 085 -13 Moved by Councillor Neal, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA- 084 -13 a second time. CARRIED The foregoing Resolution #GPA- 084 -13 was then put to a vote and CARRIED. The foregoing Resolution #GPA- 083 -13 was then put to a vote and CARRIED AS AMENDED. -12- 4 -24 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 086 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings), be approved for an Engineer — funded through cost savings." CARRIED Resolution #GPA- 087 -13 Moved by Councillor Hooper, seconded by Councillor Novak THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings), be approved for an Emergency Services Clerical part -time position." CARRIED Resolution #GPA- 088 -13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings), be approved for an Operations Department's Clerical part -time position." MOTION LOST Resolution #GPA- 089 -13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings), be approved for an Operations Department's Gardener part -time summer position." MOTION LOST -13- 4 -25 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 090 -13 Moved by Councillor Woo, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #3, of Schedule B, Three Summer Students, be approved, one of whom shall be an Operations Department Gardener, in the amount of $25,500." CARRIED Resolution #GPA- 091 -13 Moved by Councillor Neal, seconded by Councillor Novak THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #14, of Schedule B, Ditch Maintenance (this year Trulls Road 50% funding), be approved, in the amount of $92,000." MOTION LOST Resolution #GPA- 092 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #10, of Schedule B, Tree Inventory, be. approved, in the amount of $10,000." CARRIED Resolution #GPA- 093 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #11, of Schedule B, Playing Field Maintenance, be approved, in the amount of $15,000." CARRIED -14- 4 -26 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 094 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA - 066 -13 be amended as follows: "THAT Item #13, of Schedule B, Tree Trimming and Brushing, be approved, in the amount of $9,000." CARRIED Resolution #GPA- 095 -13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #4, of Schedule B, Staff Recognition, be approved, in the amount of $5,000." CARRIED Resolution #GPA- 096 -13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #5, of Schedule B, Comm/Tourism Branding Items, be approved, in the amount of $5,000." CARRIED Resolution #GPA- 097 -13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #7, of Schedule B, Clerks — Office Renovations, etc., be approved, in the amount of $10,000." CARRIED -15- 4 -27 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 098 -13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #9, of Schedule B, Fire — Chemical Foam, be approved, in the amount of $5,000." CARRIED RECESS Resolution #GPA- 099 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 3:44 p.m. 2013 CURRENT AND CAPITAL BUDGET - Continued Resolution #GPA- 100 -13 Moved by Councillor Partner, seconded by Councillor Neal THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #19, of Schedule B, Holiday Train Safety, be approved, in the amount of $1,500." CARRIED Resolution #GPA- 101 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT no other items be added to the 2013 Budget from Schedule B, other than Item #1, Tax Levy Contribution to Capital." MOTION LOST -16- 4 -28 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 102 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #15, of Schedule B, Sidewalk - Herbicide, be approved, in the amount of $7,000. CARRIED Resolution #GPA- 103 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #22, of Schedule B, Clarington Insider — 4 Editions, be approved, in the amount of $5,000. MOTION LOST Resolution #GPA- 104 -13 Moved by Councillor Woo, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #17, of Schedule B, CIP, be approved, in the amount of $7,000. CARRIED Resolution #GPA- 105 -13 Moved by Councillor Woo, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #16, of Schedule B, BIA Garbage Bins - Phase -In, be approved, in the amount of $10,000. CARRIED -17- 4 -29 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 106 -13 Moved by Councillor Woo, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #27, of Schedule B, Heritage Grant Incentive, be approved, in the amount of $5,000. CARRIED Resolution #GPA- 107 -13 Moved by Councillor Partner, seconded by Councillor Woo THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #24, of Schedule B, Electronic Agendas — hardware, software, electrical, be approved, in the amount of $50,200. MOTION WITHDRAWN Resolution #GPA- 108 -13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #24, of Schedule B, Electronic Agendas — hardware, software, electrical, in the amount of $10,000, be approved, for future implementation. MOTION LOST Resolution #GPA- 109 -13 Moved by Councillor Novak, seconded by Councillor Neal THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT Item #1, of Schedule B, Tax Levy Contribution to Capital, be approved as follows: A. $213,470 be funded from the Tax Levy Contribution to Capital; B. $50,000 be funded from the Impact Escrow Reserve Fund; C. $46,000 be funded from the Rate Stabilization Fund; and D. $42,000 be funded from the Rate Stabilization Fund." CARRIED LATER IN THE MEETING (See following motions) 4 -30 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 110 -13 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA- 109 -13 be divided to consider the four paragraphs separately. CARRIED Section A of Resolution #GPA- 109 -13 was then put to a vote and CARRIED. Section C of Resolution #GPA- 109 -13 was then put to a vote and CARRIED. Section D of Resolution #GPA- 109 -13 was then put to a vote and CARRIED. Section B of Resolution #GPA- 109 -13 was then put to a vote and CARRIED. Resolution #GPA- 111 -13 Moved by Councillor Neal, seconded by Councillor Novak THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT $100,000 for additional high -float resurfacing be approved from the Tax Levy." MOTION LOST RECESS Resolution #GPA- 112 -13 Moved by Councillor Woo, seconded by Councillor Traill THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 4:44 p.m. -19- 4 -31 General Purpose and Administration Committee Minutes February 8, 2013 2013 CURRENT AND CAPITAL BUDGET - Continued Resolution #GPA- 113 -13 Moved by Councillor Neal, seconded by Councillor Novak THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT $100,000 for additional high -float resurfacing be approved from the Rate Stabilization Fund." CARRIED Resolution #GPA- 114 -13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the Community Care budget request, be approved, in the amount of $28,110." CARRIED Resolution #GPA- 115 -13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the Clarington Older Adult Association budget request, be approved, in the amount of $204,000." CARRIED Resolution #GPA- 116 -13 Moved by Councillor Hooper, seconded by Councillor Novak THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the Clarington Public Library budget request, be approved, in the amount of $2,759,491." CARRIED -20- 4 -32 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 117 -13 Moved by Councillor Novak, seconded by Councillor Neal THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the Courtice Branch Study budget request, be approved, to be funded from the Rate Stabilization Fund, in the amount of $5,000." CARRIED Resolution #GPA- 118 -13 Moved by Councillor Partner, seconded by Councillor Neal THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the Clarington Museums budget request, be approved, in the amount of $258,702." CARRIED Resolution #GPA- 119 -13 Moved by Councillor Traill, seconded by Councillor Woo THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the Visual Arts Centre budget request, be approved, in the amount of $192,901." CARRIED Resolution #GPA- 120 -13 Moved by Councillor Woo, seconded by Councillor Partner THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the Newcastle Community Hall budget request, be approved, in the amount of $18,000." CARRIED -21- 4 -33 General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA- 121 -13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the Orono Cemetery Board budget request, be approved, in the amount of $10,000." CARRIED Resolution #GPA- 122 -13 Moved by Councillor Hooper, seconded by Councillor Novak THAT the foregoing Resolution #GPA- 066 -13 be amended as follows: "THAT the Firehouse Youth budget request, be approved, in the amount of $55,000." CARRIED The foregoing Resolution #GPA- 066 -13 was then put to a vote and CARRIED AS AMENDED. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. ADJOURNMENT Resolution #GPA - 123 -13 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 5:07 p.m. MAYOR 4 -34 -22- MUNICIPAL CLERK PUBLIC MEETING REPORT# PSD- 013 -13 FORREST GROUP ® NOTICE OF COMPLETE APPLICATION Leading the Way AND.PUBLIC MEETING The Municipality of Clarington has received Complete Applications for a proposed Official Plan Amendment and Zoning By -law Amendment. . APPLICANT: Forrest Group PROPERTY: 105 Queen Street, Part Lot 12, Concession 1, Former Town of Bowmanville The. property is located at the south west corner of Queen Street and Queen Avenue. PROPOSAL: Proposed Official Plan Amendment and Zoning By -law Amendment to permit the development of a 5 storey retirement residence with 155 suites; and a 104 unit, 7 storey apartment for seniors. The Official Plan Amendment would adjust the population and high density target for the Bowmanville East Town Centre Neighbourhood, and permit a maximum height of seven stories and increased- residential density. FILE NOS.: COPA2012 -0003 & ZBA2012 -0007 A Public Meeting to receive input on the applications will be held on: DATE: Monday, February 25, 2013 TIME: 9:30 a.m. PLACE: Council Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario Additional information relating to the applications is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August 8:00 a.m. and 4:00 p.m.) at the Planning Services Department, 3`d Floor, 40 Temperance Street, Bowmanville, Ontario L1 C 3A6, or by calling Tracey Webster (905) 623 -3379, extension 2415 or by e-mail at twebster @clarington.net. If you cannot attend the Public Meeting on these applications you can make a deputation to Council at their meeting on Monday, March 4,'2013, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday, February 27, 2013 to have your name appear on the Agenda. If you wish to be notified of the adoption of the proposed official plan amendment, or of the refusal of a request to amend the official plan you must make a written request to the Municipality of Clarington, Planning Services Department. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the proposed official plan amendment is adopted, and /or before the by -law is passed, the person or public body. i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board, and ii) may not be added .as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dated at the Municipality of Clarington this HA. day of �t — 2013. David J. Crome, M.C.I.P., R.P.P. 40 Temperance Street Director of Planning Services Bowmanville, Ontario Municipality of Clarington L1C 3A6 cc: LDO ors, •r'\ �\ •fir �'� s m cr a \ �', rt � ,. �f' � �''�,. l ������ ���' \art /� ,• _ �.'/ l r' � da as �4 PUBLIC MEETING 2EPORT# PSD- 014 -13 =FS INVESTMENTS INC. ® NOTICE OF COMPLETE APPLIGA I IUN Leading the way AND PUBLIC MEETING The Municipality of Clarington has received Complete Applications for a proposed Official Plan Amendment and Zoning By -law Amendment. APPLICANT: EFS Investments Inc. PROPERTY: 1540 Highway 2, Courtice PROPOSAL: To increase the list of permitted commercial uses to include: • Bank or Financial Establishment • Medical or Dental Clinic • Commercial School • Personal Service Shop • Convenience Store • Professional Office • Day Nursery • Retail Commercial Establishment • Dry Cleaning Distribution Centre • Supermarket • Laundromat FILE NOS.: COPA 2012 -0008 & ZBA 2012 -0024 X -REF: (DEV 79 -28, SPA 2011 -0020) A Public Meeting to receive input on the above applications will be held on: DATE: Monday, February 25, 2013 TIME: 9:30 a.m. PLACE: Council Chambers, 2 "d Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario Additional information is available between 8:30 a.m. and 4:30 p.m. at the .Planning Services Department, 3`d Floor, 40 Temperance Street, Bowmanville, ON L1C 3A6, or by calling Paul Wirch at (905) 623 -3379 ext. 2418 or by e -mail at pwirch(a-),clarington.net. If you cannot attend the Public Meeting on February 25th you can make a "deputation to Council' at their meeting on Monday, March 4th, 2013, commencing at 7:00 p.m. If you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday, February 27 h, 2013. If you wish to be notified of the adoption of the proposed official plan amendment, or of the refusal of a request to amend the official plan you must make a written request to the Municipality of Clarington, Planning Services Department. APPEAL If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington, Planning Services Department before the . proposed official plan-amendment is adopted, and /or before the by -law is passed, the person or public body: I) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and ii) may not be added as a party to the hearing of an appeal before the. Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dated at the Municipality of Clarington this 28th day of January 2013. David . Crome, M.C.I.P., R.P.P. Director of Planning Services Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Property Location Map (Courtice) 9 N. ROND N HRONO B1¢ck Creek m \NOS Subject Site EXISTING BUILDINGS�G" ouR OORHAM "YZ o? a oto - - P`✓E\NE 3 PHP \R SI RII PMS OBN FO 9'(RATH d 3 EXISTING P \ PARKING LOT HIGHWAY 2 ZBA 2012 -0024 Zoning By -Law Amendment COPA 2012 -0008 Pp _ 'O ND O' UJ Clarington Official Plan Amendment O oAGS�ON LO ° N Owner: EFS Investments Inc a DRAFT LIST OF DELEGATIONS GPA Meeting: February 25, 2013 (a) Andrea Traynor Regarding Report PSD- 015 -13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan (b) Steve Krezanowski Regarding Report PSD - 015 -13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan (c) Mark Piel Regarding Report PSD- 015 -13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan (d) Linda Reid Regarding Report PSD- 015 -13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design (e) Libby Racansky Regarding Report PSD- 015 -13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design IM. � :14 a9i ;-4 1 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution: By-law: Report #: PSD- 013 -13 File: COPA2012 -0003 & ZBA2012 -0007 APPLICATIONS AN OFFICIAL PLAN AMENDMENT AND REZONING TO PERMIT THE DEVELO •- RETIREMENT RESIDENCE AND A 0, UNIT, 7 STOREY APARTMENT APPLICANT: THE FORREST GROUP 1:1 x41671TI 1 � 00_; It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report PSD- 013 -13 be received; 2. THAT the applications to amend the Clarington Official Plan and Zoning By -law 84 -63 submitted by the Forrest Group to permit the development of a 155 Suite, 5 Storey Retirement Residence and a 104 Unit, 7 Storey Senior's Apartment continue to be processed and that a subsequent report be prepared; and 3. THAT all interested parties listed in Report PSD- 013 -13 and any delegations be advised of Council's decision. Submitted by: Reviewed by: Davi J. C me, MCIP, RPP Director of Planning Services TW /C P /df 20 February 2013 Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 REPORT O - 1.1 Applicant: Forrest Group 1.2 Owner: 2278196 Ontario Inc. 1.3 Proposal: Clarington Official Plan Amendment • Amend Map H2 by changing the population of the East Town Centre Neighbourhood from 3100 to 3570. • Amend Table 9 -2 by revising the housing target of the East Town Centre Neighbourhood as follows: i) Increasing the high density units from 225 to 485; and ii) Amend all corresponding totals. • Amend Map A "Land Use Downtown Bowmanville East Town Centre Secondary Plan" by deleting the "Community Facility" designation and replacing it with a "High Density Residential" designation at the southwest corner of Queen Street and Queen Avenue. • Adding a new sub - section to the High Density Residential policies of the Bowmanville East Town Centre Secondary Plan that would permit a maximum height of seven storeys and a maximum density of 185 units per net residential hectare, specific to 105 Queen Street. Zoning By -law Amendment Appropriate zones to permit the development of a 155 suite, five storey retirement residence; and a 104 unit, seven storey senior's apartment building. 1.4 Area: 2.02 ha 1.5 Location: The subject lands are located at 105 Queen Street in Bowmanville. It is located on the southwest corner of Queen Street and Queen Avenue. The site is the former Bowmanville Senior Public School site (Attachment 1). 2.1 On April 2, 2012, the Forrest Group submitted applications to amend the Official Plan and Zoning By -law 84 -63 to permit the development of a five storey, 155 suite retirement home and a seven storey, 104 unit seniors apartment building. The applications were deemed incomplete at that time because a Land Use Compatibility Assessment had not been submitted and the Noise Attenuation Report was not complete. Digital copies of all submissions, and minor edits to the proposed Official Plan Amendment were also required. REPORT NO.: PSD- 013 -13 PAGE 3 2.2 The applicant subsequently proposed changes to their proposal in regards to directing stormwater from the site to Bowmanville Creek. This change required the submission of an Environmental Impact Study and Functional Servicing Report to complete the application. 2.3 All outstanding items were received on December 20, 2012 and the applications were deemed complete on January 9, 2013. 2.4 The following studies were submitted in support of the application. • Planning Justification Report • D- 6 Guideline Evaluation • Land Use Compatibility Assessment (Dust and Odour) • Phase 2 Environmental Site Assessment • Environmental Impact Study • Hazard Line Analysis • Shadow Study • Noise Study • Traffic Impact Study • Functional Servicing Report These studies are currently under review and will be summarized in a subsequent report. 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject site houses the former Bowmanville Senior Public School which closed in 2007. IM 111 • • 1 111 IM REPORT NO.: PSD- 013 -13 3.2 The surrounding uses are as follows: North - Commercial South - A single detached dwelling, Bowmanville Creek and associated valleylands East - Residential and Industrial (Veyance Technologies, formerly Goodyear) West - Residential and Parkland (Rotary Park) 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement 4.1.1 The Provincial Policy Statement encourages planning authorities to create healthy liveable and safe communities by accommodating an appropriate range and mix of residential, employment, recreational and open space uses to meet long term needs. 4.1.2 Settlement areas are the focus of growth, intensification and redevelopment. Appropriate development standards should be promoted which facilitate intensification, redevelopment and compact form, while maintaining appropriate levels of public health and safety. 4.1.3 The Housing Policies state that Planning authorities are required to provide for an appropriate range of housing types and densities required to meet the projected requirements of current and future residents of the regional market area. All forms of housing required to meet the social, health and well -being requirements, including special needs requirements are to be permitted and facilitated. 4.1.4 The use of existing infrastructure and public service facilities should be optimized wherever feasible. Intensification and redevelopment within settlement areas on existing municipal sewage services and municipal water services should be promoted, wherever feasible. 4.1.5 Natural heritage features and areas are to be protected for the long term. Development and site alteration shall not be permitted within or adjacent to significant woodlands and valleylands unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. Development and site alteration in a fish habitat is not permitted except in accordance with provincial and federal requirements. 4.1.6 Planning authorities can implement necessary restrictions on development and site alteration to protect, improve or restore vulnerable surface and ground water, sensitive surface water features and sensitive groundwater features and their hydrologic functions. Stormwater management practices which minimize stormwater volumes and contaminant loads, and maintain or increase the extent of vegetative and pervious surfaces are encouraged. 8 -4 4.1.7 Development shall generally be directed to areas outside of hazardous lands adjacent to rivers which are impacted by flooding and /or erosion hazards. 4.2 Provincial Growth Plan 4.2.1 The Provincial Growth Plan encourages municipalities to manage growth by directing population growth to settlement areas. Increasing intensification of the existing built - up area, with a focus on greyfields is encouraged. Concentrating new development in these areas provides a focus for transit and infrastructure investments to support future growth. 4.2.2 Towns are encouraged to develop as complete communities with a diverse mix of land uses, a range and mix of employment and housing types, high quality public open space and easy access to local stores and services. 4.2.3 Intensification corridors will be designated in official plans and planned to achieve increased residential and employment densities that support and ensure the viability of existing and planned transit service levels; and a mix of residential, office, institutional, and commercial development wherever appropriate. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The subject lands are within the Regional Centre designation of the Durham Regional Official Plan. Regional Centres are intended to be planned and developed as the main concentrations of urban activities, providing a fully integrated array of institutional, commercial, major retail, residential, recreational, cultural, entertainment and major office uses. Generally, Regional Centres shall function as places of symbolic and physical interest for the residents, and shall provide identity to the area municipalities within which they are located. An overall, long -term density target of at least 75 residential units per gross hectare and a floor space index of 2.5 shall be supported. The built form should be an appropriate mix of high -rise and mid -rise development. It should be noted that the floor space index requirement is for the entire Regional Centre, not a site specific requirement. 5.2 Clarington Official Plan The Clarington Official Plan designates the subject lands as Town Centre. Within the Bowmanville East Town Centre Secondary Plan the subject lands are designated Community Facility and Environmental Protection Area. Town Centres are to be developed as the main concentration of urban activity in the community, providing a fully integrated array of retail and personal service, office, residential, cultural, community, recreational and institutional uses. It will function as the focal point of culture, art, entertainment and civic gathering, be places of symbolic and physical interest for residents, and foster a sense of local identity. • 1 :61-! um A goal of the Bowmanville East Town Centre Secondary Plan is to provide for ongoing redevelopment in the Downtown with emphasis on increased densities, heritage preservation and quality urban design. The maximum height is six storeys and the floor space index shall not exceed 1.5. Urban design policies for Town Centres require buildings sited near the street with direct access to the public sidewalk. Buildings are to be designed to: • recognize the historic context of the neighbourhood; • provide main entrances that are visible and directly accessible to the public sidewalk of the main street; • enhance the built environment with attention to massing, building articulation; • architectural detail, the use of local materials and styles; • provide transitions to lower density; • provide for adequate light and privacy for existing and proposed developments; and • minimize shadow and wind impacts. Environmental Protection Areas are recognized as the most significant components of the Municipality's natural environment. As such, these areas and their ecological functions are to be preserved and protected from the effects of human activity. The precise limits of these areas are to be determined in consultation with the Conservation Authority. The property is adjacent the Bowmanville Creek and contains significant valleylands and woodlands. An Environmental Impact Study is to be undertaken for development applications in accordance with the Natural Environment and Resource Management policies of the Official Plan. Queen Street is identified.as a Collector Road which is designed to move moderate volumes of traffic over short distances within a particular area of the Municipality. The primary function is to collect and distribute traffic among local roads, collector roads, arterial roads and major traffic generators. 6.1 Within the Comprehensive Zoning By- law 84- 63, as amended, the lands are zoned "Urban Residential Type One (R1) ". A zoning by- law amendment will be required in order to implement the proposed development. 7.1 Public notice was given by mail to each landowner within 120 metres of the subject property and a public meeting notice was installed on the property in the centre of each street frontage. 7.2 At the time of the writing of this report, two residents contacted the Planning Services Department to identify the following concerns: I.M. • A resident recently moved to the area and was expecting Queen Avenue to be a quiet dead end street. The resident is concerned with an increase in traffic on Queen Avenue from the proposal; • Owner of the residential property to the south is concerned that the proposed development will add to existing drainage problems; and •. The height of the development at the south end will appear as nine stories to the existing dwelling to the south. The dwelling is at a lower elevation than the proposed buildings. 7.3 A resident immediately to the west of the development advised Planning staff that they felt the proposed development would blend in with historical Bowmanville and the gardens and landscaped grounds would compliment the `area. Additional housing for the aging adult could benefit the downtown businesses as well as providing new jobs. Quiet well mannered residents are always good neighbours. 8.1 The application has been circulated to the appropriate agencies for comment. Comments remain outstanding from the circulated agencies. 9. DEPARTMENTAL COMMENTS 9.1 Clarington Emergency and Fire Services, Clarington Building Division and Clarington Operations had no concerns with the proposed land use. Detailed comments regarding site design will be provided to the applicant for consideration in preparation of a future site plan application. 9.2 Engineering Services The Engineering Services Department cannot support the application as submitted. Prior to final approval of the Official Plan Amendment and rezoning, the applicant must satisfy the Engineering Services Department with respect to the following matters: Stormwater Management The applicant proposes a stormwater management plan which has not fully addressed the necessary stormwater management requirements. The stormwater management, as proposed, will require further discussion among the Municipality, CLOCA and the applicant. The final plan will be subject to the approval of the Director of Engineering Services and CLOCA. • Grading The grading plan does not contain sufficient detail to satisfy the Engineering Services Department, and it fails to confirm that no grading will occur in the hazard lands. The final grading plan will be subject to the approval of the Director of Engineering Services and CLOCA. 8 -7 :L91 . Traffic A traffic impact study has been submitted which adequately demonstrates that there will be no adverse impacts due to site generated traffic on the adjacent road network system. The traffic impact study must meet the approval of the Region. ® Servicing Storm sewer, sanitary sewer and water services are available to the site; however, the applicant is requested to investigate service connections other than those shown in the Functional Servicing Report. The final Servicing Plan will be subject to the approval of the Director of Engineering Services and the Region of Durham. 9.3 Clarington Heritage Committee The committee reviewed the preliminary proposal on May 7, 2012 and passed a resolution which requested the developer to: • Embrace the principles outlined in the Old Bowmanville Heritage Guidelines; • Incorporate the architectural design features of the existing heritage structures in the downtown core; • Provide a facade with the appearance of a historic institutional building, similar to the original 1890 school house; • Massing of the building facing Queen Street be designed to complement the perceived size of the buildings in the neighbourhood; and • The building be constructed with materials that match the heritage structures along the street and architectural details such as quoins and cornicing The committee is reviewing the current submission and will be circulated detailed design drawings through the site plan review process. [I IARNWI- elklj 10.1 Conformity with provincial, regional and municipal policies will be determined upon completion of the review of the studies submitted in support of the application by all relevant departments and agencies. 10.2 The Engineering Services Department has provided detailed comments on the proposal which indicates significant concerns with the Functional Servicing Report (Grading, Stormwater Management, Site Servicing). Staff will schedule a meeting with the applicant to discuss the concerns. Staff from the Central Lake Ontario Conservation Authority will also be involved in the discussion. 10.3 The Land Use Compatibility Assessment (Dust and Odour), D -6 Guideline Evaluation, and Noise Study were submitted to address the Ministry of the Environment (MOE) D -6 Guideline "Compatibility Between Industrial Facilities and Sensitive Land Uses ". This guideline establishes minimum separation distances between industrial facilities and sensitive uses (residential, institutional, and recreational). The guidelines are intended to consider emissions including noise, dust and odour generated by an industrial facility in proximity to sensitive uses. The studies were required in recognition of the proximity of Veyance Technologies to the proposed residential development. W. 6.- LORM&I 11 5 Based on D -6 Guidelines the studies submitted consider Veyance Technologies as a Class II Industrial Facility, which is a medium scale manufacturing facility with occasional outputs of emissions (noise, odour and dust). Class II facilities have a potential influence area of 300 metres in which adverse impacts may be experienced. Based on MOE studies and historical complaint data, the Guideline recommends a minimum separation distance of 70 metres from such a facility. The distance to be measured from the required zone setbacks or actual building whichever is closer. The Phase I retirement residence is approximately 90 metres from Veyance Technologies, while the Phase II seniors apartment is approximately 32 metres. The guidelines recognize that municipalities may want to promote redevelopment projects, infill development and mixed uses in areas where there are established uses, and the minimum distances cannot be achieved. In such cases, the minimum separation distance can be reduced provided there are mitigation measures that can be established based on an evaluation of the industrial processes and the potential for off - site impacts on the proposed land use. The Region of Durham is currently reviewing the Land Use Compatibility Assessment (Dust and Odour), D -6 Guideline Evaluation, and Noise Study to determine their acceptance. 10.4 Initially the applicant had proposed a contemporary design for the development that incorporated a retaining wall along Queen Street, preventing direct pedestrian access to the building from the sidewalk. Prior to the completion of the application, Clarington Official Plan Amendment 77 was approved by Council, introducing Urban Design policies applicable to this proposal. These are discussed in Section 5.2 of Report PSD- 013-13, The Heritage Committee provided design comments in their May 2012 resolution which was in keeping with the above policy direction. Staff met with the applicant in June 2012 to discuss the above and since that time the concept elevations have been modified (see Attachment 3). The proposed concept has adopted the portico entrance with arched opening and direct access to Queen Street. The building design has also incorporated, arched windows and conical tower design elements from the original 1890 school house (see Attachment 4). 10.5 Although a portion of the subject lands are designated as "Environmental Protection Area" in the Bowmanville East Town Centre Secondary Plan, the entire property is zoned "Urban Residential Type One (R1)" in Zoning By -law 84 -63. It is appropriate to rezone lands containing natural features and their appropriate buffer as "Environmental Protection (EP)" through this application. The limits of this area will be determined through the acceptance of the Environmental Impact Study, and Hazard Line Analysis by Municipality of Clarington and Central Lake Ontario Conservation Authority Staff. The area to be zoned "Environmental Protection (EP)" should be removed from the developable area of the site for the purpose of calculating density and floor space index. The proposed density of 185 units per net residential hectare contained in the proposed Official Plan Amendment (Attachment 4) may need to be revised accordingly. A; REPORT NO.: PS®- 013 -13 PAGE 10 10.6 The proposed retirement residence has a maximum height of 5 storeys, while the apartments propose to have seven. As building height is measured from the lowest point of the grade, and the property slopes significantly to the south, the height of the retirement residence on Queen Street will be 4 storeys, while it will be 5 storeys to the south. The apartments will be 6 storeys at the north end and 7 storeys on the valley side. 10.7 There is underground parking proposed for the development with access from Queen Avenue. A total of 86 spaces will be provided for the retirement residence, exceeding the Zoning By -law requirement by 47 spaces. A total of 208 spaces are provided for the apartments. The applicant has not finalized the unit count breakdown for the apartments. However, if it assumed that the proposed 104 unit development is entirely two bedroom units, the total parking provided would exceed the Zoning By -law requirement and the typical request of 0.25 spaces per unit for visitors parking by 52 spaces. 11. CONCURRENCE — Not Applicable 12.1 The purpose of this report is to provide background information on the retirement home and seniors apartment project by the Forrest Group for the Public Meeting under the Planning Act. Staff will continue processing the application including the preparation of a subsequent report upon resolution of the identified issues. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Tracey Webster, Senior Planner Attachments: Attachment 1 - Key Map Attachment 2 - Concept Site Plan Attachment 3 - Queen Street Elevation Attachment 4 - Original Bowmanville Sr. Public School Building Attachment 5 - Applicant submitted Proposed Official Plan Amendment List of interested parties to be advised of Council's decision: Chris Bobyk George Vella Keri -Ellen Walcer Ben Arends Ben Edery Greg Balson Mike and Kathy Fagan 00 Property Location Map (Bowmanville) I Subject Site ZBA 2012-0007 Zoning By-law Amendment COPA 2012-0003 Clarington Official Plan Amendment Applicant: Forrest Group I ;U (D -a 0 > 0 C) 11 c,,) (D 8 -1 A 44- - hment 1 013 -13 PROPOSED RETIREMENT COMMUNITY I ° A a 5 E R T I V EHL�Y 6 A E E N Concept Queen Street Elevation Project number. 1526 Scale: 1 : 200 We Merchandise Space Inc. 105 Queen St East Bowmanville Date: 11/06/12 www.forrestgroup.ca We Merchandise Space Inc., and The Forrest Group are collectivel, referred to as the n—i—r Thk rim-- k .......uew 1-- ,..,1- _.___.... _.__ _ _ ... mscnpure, emio¢ or omervnse use, said materials, which licence may be revoked for cause, including but not limited to, misuse of drawings or failure to a accounts. It is ..... understood v- �a�y .,r >�� goy. i uo uesigner rorams ownersmp or copyright in an drawings. You are granted a license to reproduce, and The Forrest Group for any reason whatsoever. For greater clarity the Designer shall not be liable, directly or indirect pay expressly and agreed that no action, lawsuit, or claim may be made against the employees, officers, or directors of We Merchandise Space Inc. y indirectly, in any manner whatsoever by any party by reason of the use of the drawings and materials referred to Herein. \ \SERVER -155\ FG- Land - Development \Bowmanville(QueenStE.) 91526 \Design & Drawings \CADD \WMS Inc\Revit (BIM) \121106 - Site Plan\Site Plan. rvt OD CA) O O D Cn 0 n t :y E) 3 .11 m W W OD 1 .p 70 CD 0 D rt Cl) 0 o3 W (D W -P Attachment 5 To Report PSD- 013 -13 AMENDMENT NO. Adjusting the Total Housing Units from "23,500" to "23,760 ". 8 -15 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN PURPOSE:_ The purpose of this amendment to the Municipality of Clarington Official Plan is to re- designate the existing "Community Facility" designation with "High Density Residential' on the lands south of Queen Street and west of Queen Avenue; to add a special policy to the "High Density Residential Designation" in the Bowmanville East Town Centre Secondary Plan; and to increase the population and high density 'housing target for the Bowmanville "East Town, Centre" neighbourhood in the Municipality of Clarington Official Plan. LOCATION: The subject site is located at the southwest corner of Queen Street and Queen Avenue in Bowmanville, `fegaily described as Part of Lot 12, Concession 1, and Municipally addressed <as. 105 Queen Street in the Municipality of Clarington BASIS.: This amendment is based' upon an Off. icial Plan Amendment application filed�by Forrest Group c/o We Merchandise Space Inc., which seeks to re- designate the existing "Community. Facility" portion of the subject site to "High Density Residential" and to add a special policy to allow for an increased maximum, height of 7 storeys. for apartment buildings and an increased maximum density of 185 uriits_ per net residential hectare for this property. ACTUAL AMEDMENT: The Municipality of Clarington Official .Plan is hereby amended as follows: 1) By, amending Map H2'_as indicated on Exhibit "A" attached to this amendment as, follows' : changing *the population'.of the Bowmanville East Town Centre from 3,100 to 3,570; 2) By amending Table 9 -2 as indicated by: a. Adjusting the housing targets for the Bowmanville East Town Centre Neighbourhood (N1) as follows: i.. Housing Units High from "225" to "485" Total from "1200" to "1460" b. Adjusting the Total Bowmanville Housing Units ,High from. "3475" to "3735 "; and, Adjusting the Total Housing Units from "23,500" to "23,760 ". 8 -15 The appropriate lines to Table 9 -2 read as follow: Table 9 -2 Housing Targets by Neighbourhood Urban Area Neighbourhoods Housing Units Low Medium High I Intensification Total Bowmanville East, Town Centre , 0 700 .485 275 1460 Total 12900 5325 3735 1800 23760 3) By amending The Bowmanville East Town Centre Secondary Plan as shown on Exhibit "B" attached hereto, to re- designate the subject site from "Community Facility" to "High Density Residential'; and, 4) By adding a new.; sub- section to the_..High Density Residential policies of the Bowmanville East Town Centre Secondary Plan as follows: "8.5.4 Notwithstanding: Sections 8.5.1 and 8.5.2, for the lands designated High persity Residential on the site municipally addressed as 105 Queen-Street, the following shall apply: a) apartment buildings shall be permitted to have a maximum height of 7' storeys; and, b) a maximum 'developm'ent density of 185 units per net residential hectare shall apply to the property." IMPLEMENTATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the interpretation of the Plan shall apply in regard to the amendment. INTERPRETATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the interpretation of the Plan shall apply in regard to the amendment. 00 I EXHIBIT T" PROPOSED AMENDMENT TO MAP A - LAND USE, BOWMANVILLE EAST TOWN CENTRE SECONDARY P °° ., W °° o° °o °o _ sT Q 00 Ld o 0 orb. W 3i o0o F o °0000000':. ._ m 5e o °o to o °OO °o °o °o °o z�i °ice':.': <ii:..'® - - ®. ° °O s °o °o °0 °0.23 iii:•::;= ... i:•:, i i• BLVD �ornea� - a �� ® ®� SUBJECT LANDS MAC A J. INSTITUTION COMMUNITY FACILITY g•,'J:: ENVIRONMENTAL PROTECTION AREA DISTRICT ' PARK - i i• BLVD �ornea� - a �� ® ®� SUBJECT LANDS MAC A J. DARUN TONI i r l MAP H2 :14 a lil \ 1 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: Report#: PSD- 014 -13 File: COPA 2012 -0008, ZBA 2012 -0024 APPLICATION Subject: AN TO INCREASE THE LIST OF • PERMITTED WITHIN EXISTING BUILDINGS ON 4PPLIC4VT: EFS INVESTMENTS INC. •►iiI I =1 L1 I 0A •0 It is respectfully requested that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 014 -13 be received; 2. THAT provided there are no significant issues raised at the Public Meeting, Amendment No. 90 to the Clarington Official Plan submitted by EFS Investments Inc. to permit additional commercial uses on the subject lands as contained in Attachment 3 to Report PSD- 014 -13 be adopted and the By -law adopting the Official Plan Amendment contained in Attachment 4 to Report PSD- 014 -13 be passed; 3. THAT the Zoning By -law Amendment application submitted by EFS Investments Inc. be approved as contained in Attachment 5 to Report PSD- 014 -13; 4. THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of this report and Council's decision; and 5. THAT all interested parties listed in Report PSD- 014 -13 and any delegations be advised of Council's decision. Submitted by: ov Reviewed by: ( r David rome, MCIP, RPP Franklin Wu, Directo of Planning Services Chief Administrative Officer PW /COS /df 13 February 2013 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 • REPORT NO.: PSD-014-13 Page 2 1.1 Agent: 1.2 Applicant/Owner: 1.3 Proposal: 1.4 Area: 1.5 Location: MMM Group Limited EFS Investments Inc. To increase the list of commercial uses permitted within existing buildings on the subject property. 0.72 Ha 1540 Durham Highway 2, Courtice (Former Hilltop Restaurant) 2.1 On November 19, 2012, MMM Group Limited submitted a Caarington Official Plan Amendment application and an application to amend Zoning. By -law 84 -63, on behalf of EFS Investments Inc. The reason for these applications is to request permission to expand the list of permitted commercial uses on this property so that the Owner is provided with greater flexibility when attempting to lease space within the existing buildings. 2.2 In February of 1981, Zoning By -law 2111, of the Township of Darlington, was amended to permit a variety of retail and entertainment uses. In September of 1984, Zoning By- law 84 -63 took the place of the former Township of Darlington Zoning By -law and many of the existing land uses were carried forward into the current Zoning By -law. The same land use rights permitted first in 1981, and then reinforced in 1984, remain in effect on this property today. Following the development approvals granted in 1981, the only other development approval granted for this property was a minor Site Plan approved in 2011 for the operation of an outdoor patio. 2.3 Over the past several years, the main building on this property has been occupied by a number of different restaurants. In between each successive tenant, the property has experienced periods of vacancy. The last restaurant tenant ceased operating from this site on February 2012 and the property has remained vacant since that time. 2.4 In addition to the commercial uses already permitted on this property, the applications submitted on behalf of the Owner are seeking permission for the following uses: ® Bank or Financial Office ® Commercial School ® Convenience Store ® Day Nursery ® Dry Cleaning Distribution Centre ® Laundromat ® Medical or Dental Clinic 8 -20 REPORT PAGE JE ® Personal Service Shop ® Professional Office ® Retail Commercial Establishment ® Supermarket At this time, no new buildings or additions to existing buildings are being proposed. 2.5 In support of this request, the Applicant has submitted the following reports / studies: ® Planning Justification Study; ® Transportation Review; and ® Geotechnical Investigation and Slope Assessment. 2.6 The subject property is located within the Courtice Main Street Secondary Plan ( CMSSP), which was passed by Council on January 28, 2013. Further discussion of the impact of the CMSSP on the current application is contained in Section 5.2 of Report PSD- 014 -13. 3.1 The subject property contains three existing buildings and a large surface parking area (the presence of an. enclosed breezeway between the house and the commercial building does not change the fact that these are separate buildings with the potential to be occupied by unique and separate uses). FIGURE 1 View of existing buildings facing northwest 3.2 - The surrounding uses are as follows (see Attachment 1 to Report PSD- 014 -13): North - Black Creek Valley South - Type "B" Arterial (Highway 2) Low Density Residential and a Neighbourhood Centre Plaza East - Low Density Residential and Commercial Converted Dwellings West - Farewell Creek Valley 8 -21 REPORT • ■ 4.1 Provincial Policy Statement (PPS) The PPS promotes efficient land use and development patterns while at the same time ensuring that any development avoids harmful impacts upon both public health and the environment. The PPS encourages the use of intensification and redevelopment to broaden the appropriate mix and range of employment uses. All of these goals are to be achieved within existing settlement areas and in a manner which minimizes land consumption and servicing costs. The Applicant's proposed repurposing of the existing commercial buildings, by extending the list of permitted commercial uses, will not place an increased burden on municipal infrastructure. This application conforms with the Provincial Policy Statement. 4.2 Growth Plan for the Greater Golden Horseshoe (Growth Plan) The Growth Plan requires that population and employment growth be directed to built - up areas of the community. Built up areas are the lands located inside the Provincially - defined "Built Boundary". The Built Boundary for the urban areas of Bowmanville, Courtice, Newcastle and Orono was defined by the Province in 2006. One of the preferred means of accommodating future growth is through intensification, such as the introduction of new uses as is being proposed by this application. This application conforms with the Provincial Growth Plan. 5.1 Durham Regional Official Plan 5.1.1 The Durham Regional Official Plan designates this property as "Regional Corridor" "Regional Corridors" are intended to be developed based on, among other things: ® Compact urban form; and ® A mixture of uses in appropriate locations. 5.1.2 This proposal conforms with the Durham Regional Official Plan and is exempt from approval by the Region of Durham. 5.2 Clarington Official Plan 5.2.1 The Clarington Official Plan designates this property as "Urban Residential" and "Special Policy Area F"". The "Urban Residential" designation recognizes the historical and current presence of residential development within the Highway 2 corridor. "Special Policy Area F"' states that properties within the Highway 2 corridor shall be redeveloped 8 -22 REPORT • PSD-014-13 ■ 1 to higher residential densities than currently exists. Other uses also identified by this designation include recreation, community facilities, institutional and limited office uses. Strip retail development is expressly prohibited. 5.2.2 On January 28, 2013, as part of the Official Plan Review process currently underway, Council approved the Courtice Main Street Secondary Plan (CMSSP). The subject property is identified as "Commercial Mixed Use" within the CMSSP. While the policy for the "Commercial Mixed Use" designation generally states that commercial uses shall only exist as part of a mixed -use building, special designation was granted for the subject property: "...the property located at 1540 Durham Highway 2 may be used for retail, service, office and residential purposes either in a mixed -use building or in a single use building (Section 5.3.5 Courtice Main Street Secondary Plan)." 5.2.3 Further discussion of the compatibility of each of the requested uses for this site is contained in Section 11 of Report PSD- 014 -13. 5.2.4 Once the CMSSP is adopted by the Region, a subsequent Zoning By -law Amendment will be submitted by the Municipality for the entire Courtice Main Street area (including the subject property) to implement the goals of the CMSSP. The future Zoning By -law Amendment for the corridor will continue to include all of the land use permissions granted by this application and will regulate those uses in a form consistent with the rest of the Courtice Main Street area and the "Commercial Mixed Use" designation. 6.1 Currently, Zoning By -law 84 -63 zones the subject lands as "Special Purpose Commercial (C5) ". The "C5" zone is commonly referred to as a highway commercial zone since it accommodates a variety of large- format retail (i.e. home improvement store, furniture and appliance store) and auto - centric uses (i.e. auto dealerships) that are usually found at high traffic locations such as highway interchanges. No residential uses are permitted in the "C5" zone. 6.2 Due to the restrictive requirements of the "C5" zone and the incompatibility of applying the "C5" zone in this area, the Applicant has requested that the zoning for this site be modified to include additional commercial uses. Specifically, the Applicant has requested: Retail ® Convenience Store ® Bank or Financial Office ® Retail Commercial Establishment ® Supermarket 8 -23 REPORT NO.: PSD-014-13 PAGE 6 Service ® Commercial School ® Day Nursery ® Dry Cleaning Distribution Centre ® Laundromat ® Personal Service Shop Professional ® Professional Office Medical or Dental Clinic 6.3 Further discussion of each of the requested uses is contained in Section 11 of Report PSD- 014 -13. 7.1 Planning Justification Study 7.1.1 It is the Agent's opinion that expanding the list of commercial uses permitted on this site will not* only help the Owner secure stable tenants but also better reflect the planned character of Courtice. It is the position of the Agent that the clearest way to accommodate the requests made in these applications is to extend the "Neighbourhood Centre" designation, currently located at the southeast corner of the intersection of Highway 2 and Prestonvale Road, to include the subject site. 7.1.2 However, since the drafting of the Agent's Planning Justification Study Official Plan Amendment 89, for the Courtice Main Street Secondary Plan, has been passed by Council. Therefore, Planning Staff would note that there is no need for the redesignation of the subject site to "Neighbourhood Commercial ". The recommended Official Plan and Zoning By -law Amendments would remain in effect until final adoption is given to the CMSSP Secondary Plan and an updated Zoning By- law Amendment is passed for the entire Courtice Main Street area. 7.2 Transportation Review A comprehensive Traffic Study was deemed by Regional staff to be unnecessary since the proposed redevelopment is not expected to generate a significant increase in trip traffic and will continue to utilize the existing access. At the request of the Durham Regional Works Department, the Applicant provided a review of anticipated impact on traffic signal operations and queuing at the intersection of Highway 2 and Prestonvale Road. The conclusions of the Transportation Review state, that due to the modest increase anticipated by the redevelopment, traffic mitigation measures are not required at this time. 8 -24 7.3 Geotechnical Investigation and Slope Assessment Due to the fact that the subject property is located within hazard lands that are regulated by Central Lake Ontario Conservation Authority (CLOCA) a Geotechnical Investigation and Slope Assessment was deemed to be required. The results of this study demonstrate that the proposed expansion of permitted uses, within the existing buildings, will have no impact on the hazard lands. Prior to the submission of these applications the Owner worked directly with CLOCA to address all issues identified in this report. s 8.1 Public notice was given by mail to each landowner within 120 metres of the subject site and a public meeting notice sign was installed on the property. The public notice was also posted on the Municipal website and in the Planning Services electronic newsletter. 8.2 At the writing of this report, Staff had received one inquiry from an area business owner seeking clarification as to the nature of these applications. 9. AGENCY COMMENTS 9.1 Central Lake Ontario Conservation Authority (CLOCA) have advised that they have no objection to the introduction of additional commercial uses within the existing buildings on -site. However, in order to acknowledge the information revealed by the Geotechnical Investigation and Slope Assessment, CLOCA has requested that any part of the property which is within the erosion hazard area, and does not contain existing buildings, should be designated and zoned as "Environmental Protection ". This would include portions of the surface parking lot and vacant lands on the property. The parking areas accessory to the commercial uses would continue to be permitted within the hazard lands but no new construction would be permitted in this area of the property. 10.1 Emergency Services and the Engineering Services Departments The Emergency Services and the Engineering Services Departments have both expressed no objection to the proposed applications. 10.2 Finance Department The Finance Department has confirmed that the taxes on the subject property have been paid up -to -date. 8 -25 REPORT O 11.1 Based on the historical zoning regulations that apply to this site, along with the recently approved Courtice Main Street Secondary Plan (CMSSP), it is Staff's opinion that a re- evaluation of the permitted uses on this property is both appropriate and necessary. 11.2 Proposed Uses 11.2.1 The Applicant is proposing to broaden the type of commercial tenants that might be enticed to lease the existing floor space on this site. A comparison of the current and proposed uses is illustrated in Attachment 2 to Report PSD- 014 -13. 11.2.2 The CMSSP identifies that retail and service are appropriate for properties in the "Commercial Mixed -Use" designation provided that they are: ® Generally of a convenience nature; and ® Compatible with residential uses or a mixed -use format. 11.2.3 Each of the proposed retail and service uses satisfies the conditions outlined above. 11.2.4 The CMSSP further states that the "Town Centre Commercial" designation shall contain those retail and service uses which, by their scale and function, are appropriate for a Town Centre. It is Staff's opinion that when read comprehensively with all of the policies of the CMSSP a "Supermarket" is not an appropriate use for the subject site and would be better directed to a property containing a "Town Centre Commercial" designation. 11.2.5 Professional office uses are permitted within the "Commercial Mixed -Use" designation and can be readily accommodated within the existing buildings. 11.3 Withdrawn Uses To meet the direction of the recently approved Secondary Plan, the Owner has accepted that a number of uses that are currently permitted on this site, which reflect an inappropriate and outdated form of land use, should be removed. The uses that will no longer be permitted on this site include: ® Retail sales with outdoor display ® Building Supply Outlet ® Garden and Nursery Sales and Supply ® Motor Vehicle Sales Establishment 11.4 Suitability of Site 11.4.1 The Black Creek and Farwell Creek valley lands separate and create a buffer between the subject property and the surrounding neighbourhoods to the north and west. Local residents from the south are separated from the site by Highway 2. While this site is geographically located along a major arterial near the centre of the urban area, the physical location of the site, the setback of the buildings within the site and the current form of development along Highway 2 in this area do not suggest that this site will serve REPORT PAGE JE as a pedestrian- oriented destination in the near future. Travel to and from this site will likely remain auto - centric with customers and clients making intentional trips to this site seeking specific goods or services. This reinforces the point that, land uses on this site should be expanded to offer the greatest possible diversity of use which would draw the public for intentional shopping or service visits. 11.4.2 The expansion of commercial uses will be the first step to revitalizing this site. Due to the size and the location of this property, there remains opportunities for the future introduction of residential uses onto this site, either exclusively or as part of a mixed -use development. Following the adoption of the Courtice Main Street Secondary Plan the subsequent Zoning By -law Amendment for this area will provide greater opportunities for mixed -use development on -site. 11.5 Parking For the foreseeable future, this site will continue to be accessed mostly by personal automobiles. The existing 74 parking spaces on this property exceed the 46 parking spaces required by the Municipality to maintain the "shopping centre" parking space ratio. 12. CONCLUSION 12.1 With the exception of "Supermarket" each of the proposed uses, requested by the Applicant, have been found to be: appropriate for the site and surrounding area, of appropriate scale and in conformity with the goals and objectives of the Courtice Main Street Secondary Plan. 12.2 The purpose of Report PSD- 014 -13 is to satisfy the requirements for a Public Meeting under the Planning Act. Provided there are no significant issues raised at the Public Meeting, and based on the comments in this report, it is recommended that the proposed Clarington Official Plan Amendment (Attachment 3 to Report PSD- 014 -13) and Zoning By -law Amendment (Attachment 5 to Report PSD- 014 -13) be approved. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X , Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan 8 -27 REPORT PSD-014-13 PAGE 10 Staff Contact: Carlos Salazar, Manager, Community Planning and Design Paul Wirch, Planner II Attachments: Attachment 1 - Key Map Attachment 2 - Land Use Comparison Attachment 3 - Proposed Official Plan Amendment Attachment 4 - Clarington Official Plan Amendment Adopting By -law Attachment 5 - Proposed Zoning By -law Amendment List of interested parties to be advised of Council's decision: Ford Wong Chad John - Baptiste Mike Qaqish 8 -28 EXISTING BUILDINGS Black Creek HIGHWAY 2 J� Op L ,D OD �UNGS�O� EXISTING PARKING LOT Property Location Map (Courtice) OU_= HIGHWAY2 oN JwP MASH ROAD r•= r Subject Site Zoning By -Law Amendment --I 0 CD 0 �D C _D p CD t � � ry. C. Attachment 2 To Report PSD- 014 -13 Land Uses Currently Permitted Requested RETAIL - INTERNAL Convenience Store - X Limited Retail - Furniture & appliances - Beer, liquor and wine outlet X - Retail / Commercial Establishment - X Supermarket, - X RETAIL - EXTERNAL Retail sales with outdoor display X - Building Supply Outlet X _ Garden and Nursery Sales and Supply X - Motor Vehicle Sales Establishment X - RESTAURANTS Restaurant - All types X X ENTERTAINMENT Tavern X X Private Club X X Place of Entertainment X X SERVICES Bank (Financial Office) - X Second floor offices X - Business, Professional or Administrative Office - X Commercial School - X Day Nursey - X Dry Cleaning Distribution Centre - X Laundry, Coin - Operated - X Medical or Dental Clinic - X Personal Service Shop - X Veterniarian Clinic X X ACCOMMODATION Hotel / Motel X X OTHER Place of Worship X X 8 -30 Attachment 3 To Report PSD- 014 -13 AMENDMENT NO. 90 PURPOSE: To create an interim exception to the Clarington Official Plan that will remain in effect until the adoption of the Courtice Main Street Secondary Plan. The exception will permit an increase to the list of commercial uses permitted, within existing buildings on the subject property. y LOCATION: 1540 Highway 2, Courtice Part Lot 33, Concession 2, Former Township of Darlington Block 11 on Plan M -747 Parts 1 -3 on Plan 1ORA376 BASIS: This amendment is based on the Geotechnical Investigation and Slope Assessment (May 2012) prepared by V.A. Wood Associates Limited, the Courtice Main Street Secondary Plan and as further reviewed by Municipal staff. ACTUAL AMENDMENT: The Clarington Official Plan is hereby amended as follows: "1 . By adding a new Section 23.14.18 as follows: Notwithstanding the policies of Section 9 (Residential Neighbourhoods) and Section 16.8 (Special Policy Area "F" — King Street Corridor) of the Clarington Official Plan, the lands located at 1540 Highway 2, Courtice and described by assessment roll number 1817 - 010 - 060 - 13367, shall permit the following uses within the existing buildings on -site: i) Business, Professional or Administrative Office ii) Commercial School iii) Convenience Store iv) Day Nursery v) Dry Cleaning Distribution Centre vi) Eating Establishment vii) Eating Establishment, Drive -in viii) Eating Establishment, Take -out ix) Financial Office x) Retail / Commercial Establishment A) Tavern xii) Private Club xiii) Place of Entertainment 8 -31 xiv) Laundry, Coin - Operated xv) Medical or Dental Clinic xvi) Personal Service Shop xvii) Veterinarian Clinic xviii) Hotel xix) Motel xx) Place of Worship This exception shall remain in effect until the adoption of the Courtice Main Street Secondary Plan at which time this exception will discontinue in favour of the Secondary Plan. IMPLEMENTATION: The provisions set forth in the Municipality of Clarington Official Plan, regarding the implementation of the Plan, shall apply in regard to this Amendment. INTERPRETATION: The provisions set forth in the Municipality of Clarington Official Plan, regarding the interpretation of the Plan, shall apply in regard to this Amendment. AMIA . Attachment 4 To Report PSD -014 -13 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2013- being a By -law to adopt Amendment No. 90 to the Clarington Official Plan WHEREAS Section 17 (22) of the Planning Act R.S.O. 1990, as amended, authorizes the Municipality of Clarington to pass by -laws for the adoption or repeal of'Official Plans and Amendments thereto; AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend the Clarington Official Plan to an increase the list of commercial uses permitted within existing buildings at 1540 Highway 2, Courtice; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Amendment No. 90 to the Clarington Official Plan being the attached Explanatory Text is hereby adopted. 2. This By -law shall come into force and take effect on the date of the passing hereof. BY -LAW passed in open session this day of 2013. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 8 °33 8 -34 Attachment 5 CORPORATION OF THE MUNICIPALITY OF CLARINOTON To Report PSD- 014 -13 BY -LAW NO, 2013- being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law, 84 -63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2012 -0024; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 2. "Section 16.5 SPECIAL EXCEPTIONS — GENERAL COMMERCIAL (C1) ZONE is hereby amended by adding thereto, the following new Special Exception zone 16.5.35 as follows:. 16.5.35 GENERAL COMMERCIAL EXCEPTION (C1 -35) ZONE Notwithstanding •Section 16.1 b. those lands zoned C1 -35 as shown on the Schedules to this By -law shall be subject to the following uses and regulations: a. Permitted Non - Residential Uses i) Business, Professional or Administrative Office ii) Commercial School iii) Convenience Store iv) Day Nursery v) Dry Cleaning Distribution Centre vi) Eating Establishment vii) Eating Establishment, Take -out viii) Financial Office ix) Retail / Commercial Establishment x) Tavern A) Private Club xii) Place of Entertainment xiii) Laundry, Coin- Operated xiv) Medical or Dental Clinic xv) Personal Service Shop xvi) Veterinarian Clinic xvii) Hotel xiii). Motel xix) Place of Worship b. A drive - through facility is not permitted. C. A portion or all of the required parking for lands zoned C1 -35 may be accommodated in an abutting EP -2 zone." "Section 16.5 SPECIAL EXCEPTIONS — GENERAL COMMERCIAL (C1) ZONE is hereby amended by adding thereto, the following new Special Exception zone 16.5.36 as follows: 16.5.36 GENERAL COMMERCIAL EXCEPTION (C1 -36) ZONE Notwithstanding Sections 16.1 a. and 16.1 b. those lands zoned C1 -36 as shown on the Schedules to this. By -law shall be subject to the following uses and regulations: a. Permitted Residential Uses — All Residential Uses shall be contained within buildings and structures which existed as of the date of passing of this by -law: i) Dwelling units existing at the date of passing of this by -law; and ii) Dwelling units as part of a building containing a permitted non - residential use(s). b. Permitted Non - Residential Uses — All Non - Residential Uses shall be contained within buildings and structures which existed as of the date of passing of this by -law: i) Business, Professional or Administrative Office ii) Commercial School iii) ' Convenience Store iv) Day Nursery v) Dry Cleaning Distribution Centre vi) Eating Establishment vii) Eating Establishment, Take -out viii) Financial Office ix) Retail / Commercial Establishment x) Tavern A) Private Club xii) Place of Entertainment xiii) Laundry, Coin - Operated xiv) Medical or Dental Clinic xv) Personal Service Shop xvi) Veterinarian Clinic xvii) Hotel xiii) Motel xix) Place of Worship C. A portion or all of the required parking for lands zoned C1 -36 may be accommodated in an abutting C1 -35 and EP -2 zone. d. . A drive - through facility is not permitted. e. No additions or expansions to the existing buildings within the lands zoned C1 -36 zone will be permitted." 3. Schedule "3" to By -law 84 -63, as amended, is hereby further amended by changing the zone designation from "Special Purpose Commercial (C5) Zone" to "General Commercial Exception (C1 -35) Zone ",, "General Commercial Exception (C1 -36) Zone ", "Environmental Protection (EP)" and "Environmental Protection Exception (EP -2)" as illustrated on the attached Schedule "A" hereto. 4. Schedule "A" attached hereto shall form part of this By -law. 5. This By -law shall come into effect on ,the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY -LAW passed in open session this day of 2013. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 8 °35 This is Schedule •: passed day of 2013 A.D. REGIONAL HWY 2 0 Zoning Change From "C5" TO "C1 -35" Zoning Change From "C5" TO "C1 -36" Zoning Change From "C5" TO "EP" ® Zoning Change From "C5" TO "EP -2" Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 1111111= -• - ._ ._ . == 0 - .. 1IU►►� off` =► Iu1�111/ ��IIIIIIi lull :. �� ►. ►�ji ��� � �I�. - 1111 /:�����''_ - ���T = =_ (�� �� •,� _:fir �I 11111111111111 B _��� . -- �' � ��► O�':: ���,� ���' � �nnummn � moo_: = ititl. =___ __= 1111,..— � -MIN 111111111. i- = = ■��. a -_ � -��i�_ -- � "�- •__ -_—;:= nlnu =' == — — 8 -36 :1 4;k Meeting.: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution: By -law #: Report#: PSD- 015 -13 File#: COPA 2012 -0002 & PLN 31.5.2 CLARINGTON OFFICIAL HANCOCK NEIGHBOURHOOD 9►1Il 1:1 ki I by-ill I Lei M It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 015 -13 be received; 2. THAT Amendment No. 80 to the Clarington Official Plan (Attachment 9) to implement the revised Hancock Neighbourhood Design Plan (Attachments 6, 7 and 8) be adopted and the By -law adopting the Official Plan Amendment contained in Attachment 10 be passed; 3. THAT Council authorize Planning Staff to waive any fees associated with a necessary Official Plan Amendment and /or Neighbourhood Design Plan Amendment within the Hancock Neighbourhood as a result of further field investigation of Provincially Significant Wetlands conducted by the Ministry of Natural Resources and /or the Central Lake Conservation Authority, and further, that this relief be offered until December 31, 2014; 4. THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 01.5 -13 and Council's decision; 5. THAT the Environmental Assessment for the alignment of George Reynolds, as identified in Report FND- 001 -13 proceed; and 6. THAT all interested parties listed in Report PSD- 015 -13 and any delegations be advised of Council's decision. Submitted by: Director, Planning Services ATS /CP /df 20 February 2013 Reviewed by:t / ` Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 - 3379_37 1.2 The 1998 Hancock Neighbourhood Design Plan (NDP) showing Provincially Significant Wetlands (PSWs) (Attachment 2) illustrates the impact to the original development pattern. Some lands previously contemplated for development must now be protected. 1.3 A Public Meeting was held on December 10, 2012 to consider draft Official Plan Amendment No. 80. Planning Report PSD- 054 -12 was presented at the Public Meeting and the report (excluding attachments) is included as Attachment 3 for reference. PSD- 054-12 includes detailed discussion on the following: ® Background of the Hancock NDP and proposed revisions ® Land Characteristics and Surrounding Uses ® Summary of Natural Environment Background Report ® Black /Harmony /Farewell Creek Watershed Plan ® Agency Comments ® Departmental Comments 1.4 The purpose of this staff report (PSD- 015 -13) is to: • recommend approval of a municipally- initiated Clarington Official Plan Amendment No. 80; and • present the final revised Hancock Neighbourhood Design Plan. 1.5 This recommendation report will: • provide a final discussion on conformity to Provincial, Regional and local planning policies • summarize all public comments and submissions received and subsequent action taken • review recent changes to the proposed Hancock Neighbourhood Design Plan and Official Plan Amendment No. 80 since, the December 10, 2012 Public Meeting • conclude with Planning staff comments and recommendations 2.1 Provincial Policy Statement (PPS) The PPS identifies settlement areas as the focus of growth. Land use patterns shall be based on densities and a mix of lands uses that efficiently use land, resources and infrastructure. Energy efficiency and improved air quality is promoted by a compact urban form, a mix of uses and utilization of public transit. Natural features, surface water features and ground water features shall be protected. Proposed Official Plan Amendment No. 80 is consistent with the PPS. 2.2 Growth Plan for the Greater Golden, Horseshoe (Growth Plan) The subject lands are partially within the greenfield area and partially within the defined built boundary of the provincial Growth Plan as shown on Attachment 6. The Growth Plan establishes the target of 50 jobs and residents combined per net hectare in the greenfield area and a minimum of 40 percent of all new residential development should be within the built boundary. Both targets are measured across the Region of Durham. The Growth Plan encourages the creation of complete communities that are compact and transit - supportive, offering a diverse mix of land uses, a range and mix of employment and housing types, high quality public open space and easy access to local stores and services. The Growth Plan supports the identification and protection of natural heritage features and areas that complement, link, or enhance natural systems. Proposed Official Plan Amendment No. 80 meets the objectives of the Growth Plan. 3.1 Durham Regional Official Plan The Durham Regional Official Plan designates the lands as "Living Areas ". Key Natural Hydrologic and Heritage Features and High Aquifer vulnerability areas exist in the neighbourhood. Lands within the Living Area designation shall be used predominantly for housing purposes incorporating the widest possible variety of housing types, sizes, and tenure. Living Areas shall be developed in a compact form through higher densities and by intensifying and redeveloping existing areas, particularly along arterial roads. Key natural heritage and hydrologic features are to be protected. Consistent with the Growth Plan, Regional Official Plan Amendment No. 128 includes policies that require urban areas to achieve the following growth management objectives on a Region -wide basis: a) by 2015, and each year thereafter, accommodate a minimum 40% of all residential development through intensification within built -up areas; and b) develop greenfield areas in the Lake Ontario Shoreline municipalities at a minimum gross density of 50 persons and jobs combined per hectare. Typically, greenfield development will occur following the approval of a Secondary Plan. However, in the case of the Hancock Neighbourhood, the land is very fragmented and most parcels are less than 8 ha (20 acres). Development of greenfield Living Areas that are less than approximately 20 hectares may proceed in the absence of a secondary plan, if the area municipality is satisfied certain conditions are achieved. Proposed Official Plan Amendment No. 80 conforms to the Durham Regional Official Plan. 0:11:1013,20 re el 3.2 Clarington Official Plan ■ Within the Clarington Official Plan, the subject lands are predominantly designated as Urban Residential and Environmental Protection Area. Other land use designations include Neighbourhood Park, Neighbourhood Centre (commercial), and sites targeted for medium density residential development, as well one public elementary school and one separate elementary school. The Hancock Neighbourhood has a current population allocation of 2900 and a housing unit target of 975. The existing Environmental Protection Area includes watercourses, significant woodlots and some of the wetlands as identified on Map C1, Natural Heritage System. The subject site is within the Lake Iroquois Beach. The wetlands are part of the Harmony - Farewell Iroquois Beach Wetland Complex, a Provincially Significant Wetland. The Transportation Map identifies Arterial Roads including Nash Road and Courtice Road which are designed to move significant volumes of traffic, and several collector roads including George Reynolds Drive, Moyse Drive and Hancock Road which are designed to move moderate volumes of traffic. Neighbourhood Design Plans are required under the Clarington Official Plan to provide a conceptual plan of the future development of an entire neighbourhood including; ® Road alignments and standards; ® Sidewalks,'trail systems and walkways; ® Potential cycling and transit routes; ® Potential lotting; and ® Siting of schools, parks, open space lands, stormwater management facilities and other community /utility uses. Proposed Official Plan Amendment No. 80 implementing a revised Hancock Neighbourhood Design Plan is appropriate at this time, and otherwise conforms to the overall principles and goals of the Clarington Official Plan. 4.1 On June 14, 2012 a Public Information Centre (PIC) was held at the Courtice Community Complex. Public notice for the PIC was given by mail to each landowner within the neighbourhood and all who had expressed an interest in the Hancock Neighbourhood. Notices were also placed on the municipal website and in the local newspaper. 4.2 A second PIC was held October 10, 2012 at Courtice Secondary School. Public notice was given by mail to each landowner where PSWs or the 30 metre buffer areas have been identified on their land. Notices were also placed on the municipal website. 4.3 The Statutory Public Meeting was held on December 10, 2012. Notice was given by mail to each landowner within the neighbourhood and all who have previously L-IMMI ,. expressed an interest in the process, and provided via email where an email address was provided. Notices were also placed in the local newspaper and on the municipal website. 4.4 Drafts of the revised NDP, Official Plan Amendment No. 80, and the Natural Environment Background Report were posted on the municipal website in advance of the June 14, 2012 PIC and again prior to the December 10, 2012 Public Meeting. A copy of the 1998 Hancock NDP is also posted for information. An online submission form was also created for public use. 4.5 A summary of all comments and submissions received to date and responses are included in Attachment 4. 5.1 The redesign of the Hancock NDP has involved municipal staff and Central Lake Ontario Conservation Authority (CLOCA) staff, with assistance from Niblett Environmental Associates Limited. Development constraints, such as natural features and buffers, limit the possibilities for road and servicing connections. Further, much of the redesign has to complement existing development or existing approvals. 5.2 A review of Niblett's Draft Natural Environment Background Report is provided in PSD- 054-12 (Attachment 3). The report is supportive of the revised Hancock NDP. No further comments have been received on the report. The final version is available via the municipal website. 5.3 The final summary of public submissions and responses is included as Attachment 4, including comments received at the Public Meeting and until the time of drafting this report. 5.4 Since the Public Meeting held on December 10, 2012, minor adjustments have been made resulting in a 2013 Hancock NDP, including the following revisions which will be discussed in subsequent sections: 5.4.1 Revisions to Neighbourhood Design Plan orthwest Quad Deleted the Temporary Access to Courtice Road (18T- 94027) Placed additional lands in Special Study Area No. 7 I J — Added the Built Boundary s GEORGE REYNOLDS DRIVE ry defined by the Growth Plan 8 -41 8 -42 '•' ! 1 1 5.4.2 Revisions to Proposed Official Plan Amendment No. 80 Add "Special ®I Study Area 7" ®1 s® ® ®® ® ® ®® Add "Medium Density Residential" Symbol Delete "Neighbourhood Centre" Symbol /i Add "Medium Density Residential" Symbol Placed additional lands north of George Reynolds Drive in Special Study Area No. 7 y 5.5 Densities, Population and Housing Growth The Hancock Neighbourhood has a current population allocation of 2900 and a housing unit target of 975. PSD- 054 -12 (Attachment 3) includes a discussion on the existing and proposed population and housing targets for the neighbourhood. Proposed population and housing targets have not been revised since the draft presented in PSD- 054 -12 as adjustments to the NDP have been minor. For clarity, the Built Boundary has been added to the 2013 Hancock NDP (Attachment 6). According to the 2013 Hancock NDP, intensification (development within the Built Boundary) has the potential to account for approximately half of the new growth in the neighbourhood. 8 -43 it The greenfield areas, once developed, would generate 50 persons and jobs combined per gross hectare, which excludes all Environmental Protection lands. This number could increase should additional lands in the Special Study Area become developable. While it is difficult to mandate where the units will be constructed and when, the 2013 Hancock NDP is positioned to satisfy the Growth Plan and Durham Regional Official Plan targets. 5.6 Removal of Neighbourhood Centre Symbol The 1998 Hancock NDP included a neighbourhood commercial site at the northeast corner of Courtice Road and George Reynolds Drive. During the review of the NDP, the neighbourhood centre site was deleted from the current draft. However, the Official Plan policies provide an opportunity for a small convenience store use at that location. The neighbourhood centre site could accommodate retail and service commercial type uses up to a maximum gross leasable floor area of 5,000 square metres. When the neighbourhood centre site was established following approval of the Clarington Official Plan in 1998, a maximum gross leasable floor area of 1,000 square metres was allowed. Since the preparation of the original 1998 NDP, the commercial policies of the Clarington Official Plan have been revised. A convenience store use is now permitted in any low density residential designation up to a maximum gross leasable floor area to 250 square metres, subject to a rezoning and site plan approval. This is more in keeping within the scale of the commercial development originally contemplated in the neighbourhood. The 2013 Hancock NDP replaces the original neighbourhood centre site with a convenience store notation. A second convenience store notation has been added to the northeast corner of Nash Road and Courtice Road. The new convenience store notation is in response to a request for a commercial designation at this location. The site is highly visible and could be easily accessed by both pedestrian and vehicular traffic. There is nothing to prevent a convenience store use at one or both of the sites, or at another suitable site in the neighbourhood. Service stations, including a small scale retail commercial component, are also permitted in any land use designation subject to the policies of the Clarington Official Plan. A complete community includes commercial uses as well as residential uses. The Hancock Neighbourhood could be well - served with small scale retail commercial uses meeting the day -to -day needs of residents. The neighbourhood is also in close proximity to a neighbourhood centre site at Highway 2 and Courtice Road. 8 -44 . 6 . - 5.7 Pre - Serviced Lands , The 2013 Hancock NDP takes into account the protection of natural features and makes appropriate new road connections which results in changes to the original lotting pattern. At the time of construction of George Reynolds Drive and Harry Gay Drive following the approval of the draft plan of subdivision 18T- 92014, lands were pre - serviced in anticipation of the creation of lots in the future. This means that water and sanitary services exist to the edge of the road allowance for the future lots along the east side of Harry Gay Drive (14 lots along the elementary school block frontage) and along the south side of George Reynolds Drive (13 lots between the neighbourhood park and Hancock Road). Planning Services and Engineering Services staff have reviewed the draft Hancock NDP design to ensure that the road and lotting pattern is logical based on information available today. Comments have been received requesting that the NDP respect the layout of the pre - serviced lands. Following further review staff are recommending: i) Harry Gay Drive: The revised 2013 Hancock Neighbourhood Design Plan identifies a new road and lots on the former elementary school site. No changes are proposed from the November 2012 draft. The proposed development pattern will require abandoning some services but will provide better connectivity with the neighbourhood. ii) George Reynolds Drive: The 2013 Hancock Neighbourhood Design Plan reinstates the lots on the south side of George Reynolds (Section 5.4.1 (ii)) provided that an environmental corridor is maintained out to Hancock Road and that a reduced buffer is maintained and enhanced with replanting. The buffer has been reduced from 30 m to 18 m at the narrowest point as a result of a further study approved by CLOCA. The 2013 Hancock NDP will result in relocation or abandonment of service connections that were installed to vacant lands that were not identified as building lots. These services where installed at 100% risk of the developer, and the developer will be responsible for 100% of the cost of relocation or abandonment. 5.8 Special Study Area No. 7 (Hancock Neighbourhood) A tributary runs north -south through the neighbourhood just east of Courtice Road, and eventually drains to the stormwater management pond (southeast corner of Courtice and Nash Roads). The land to the east of the tributary, and west of the new development on Harry Gay Drive is an isolated area that would be difficult and potentially cost - prohibitive to service and access. Special Study Area No. 7 (Attachment 6) provides some flexibility in how this area may develop. Subject to further study, it provides for the opportunity to realign the watercourse to the east to allow consolidation of the developable lands on the west side of the realigned water 8 -45 •. . 159AW&I 6 course. Niblett's report finds that there is potential for several environmental benefits, such as eliminating the need for crossing the tributary and opportunities for rehabilitation through additional plantings. During the public process, a property owner further upstream and just south of draft approved plan 18T -94027 questioned the ability to fill in ponds existing on their lands to enable the land to be further developed. These lands are associated with the same tributary that drains to the south. Again, in order to allow some flexibility in how this area may develop, the lands have been added to Special Study Area No. 7. Development in the Special Study Area would involve multiple property owners who would need to collaborate to complete an appropriate environmental study at their expense. The policy has been amended to allow the Special Study Area lands north of George Reynolds Drive to be studied independently from the lands south of George Reynolds Drive. An Official Plan amendment would not be required in order to implement the findings of future studies. 5.9 Temporary Access to Courtice Road The detailed engineering submission for Draft Plan of Subdivision 18T- 94027, in the northwest corner of the neighbourhood, is currently under review by staff. Through discussions with Regional Works staff, the temporary access to Courtice Road is no longer required and has been removed from the 2013 Hancock NDP. 5.10 Minor Realignment of Moyse Drive The 2013 Hancock NDP and proposed Official Plan Amendment No. 80 were revised to improve the alignment of Moyse Drive that will extend from the Moyse Parkette to Hancock Road. The revision is minor in nature. 5.11 Extension of George Reynolds Drive On February 4, 2013, Mr. Fred Johnson, 536 George Reynolds Drive, attended the General Purpose and Administration Committee Meeting. Mr. Johnson expressed concerns regarding the extension of George Reynolds Drive between Courtice Road and Harry Gay Drive, and the establishment of an eventual bus route along George Reynolds and Harry Gay Drive (Attachment 8). A petition against the extension was signed by 84 residents of the neighbourhood. The Official Plan provides a planned road network to accommodate ultimate build -out of urban areas. The road network is generally grid- based, providing alternative transportation options, and accommodating the various transportation modes (vehicular, cycling, pedestrian, etc.). The network is developed over time and key components of the network are not necessarily in place when neighbourhoods first develop. However, it is the intention of the policies to require the complete network to be in place as the neighbourhood achieves completion or build -out. . The Official Plan Amendment and the 2013 Hancock NDP are not proposing any changes to the general alignment of George Reynolds Drive. The importance of planning for a future transit route is explained by Attachment 5. The maximum walking distance from a transit route is intended to be 400 metres or less. Riders who live beyond the 400 metre threshold are less inclined to take public transit. The attachment shows the catchment area in northeast Courtice that would be within 400 metres of the planned bus route to be extended along George Reynolds Drive and Harry Gay Drive. The graphic demonstrates that the route will serve the majority of the Hancock neighbourhood. The ultimate alignment for future transit routes will be determined by Durham Transit to optimize service as additional service areas ate developed. When making decisions that impact the network, it is important to carefully review the transportation needs of the community as a whole. In response to the request to delete a future section of George Reynolds Drive between Courtice Road and Harry Gay Drive, staff considered environmental impacts, as well as impacts to existing and future residents, and maintain that the section of road should proceed as planned. Additional discussion is provided in the Engineering Services comments in Section 10.1 of the Public Meeting Report, PSD- 054 -12 (Attachment 3). In response to Report FND- 001 -13 and the capital project, detailed on Page 323 of the Capital Budget, staff are of the opinion that the alignment of George Reynolds Drive is justified and that the capital project, being the Environmental Assessment for the alignment, proceed. 5.12 Impact of Revisiting PSW Mapping Section 11.9 of the Public Meeting Report, PSD- 054 -12 discusses the impact of PSW Mapping. To provide assistance to property owners, a policy can be instituted to provide a grace period of almost two (2) years, until December 31, 2014, where the Municipality of Clarington will waive the fee for a necessary Official Plan Amendment and /or Neighbourhood Design Plan Amendment, if either is required as a result of a re- evaluation of PSW limits by MNR and /or CLOCK Should Council authorize the grace period, a letter will be sent from Planning Services Department to all property owners in the Hancock Neighbourhood whose lands are identified as Provincially Significant Wetland and /or within 30 metres of a Provincially Significant Wetland providing contact information for the Ministry of Natural Resources and outlining the relief offered. The Hancock Natural Heritage System mapping (Attachment 7) is based on the best information available at this time. It is recommended to proceed with the amendment now given other ongoing or imminent development applications, while providing some 8 -47 UA Wei Z 0• ImIlpff FaTITCTAIM flexibility to those landowners who wish to have the PSW designation on their property re- evaluated. 6.1 This report has been reviewed by the Director of Engineering Services who concurs . with the recommendations of this report. 7.1 Approval of the Hancock Neighbourhood Design Plan (February 2013) The 2013 Hancock NDP replaces a significantly out -of -date 1998 NDP. Many landowners and developers await the approval of the revised NDP in order to proceed with development plans. The revised NDP provides a conceptual plan of the future development for the neighbourhood, and one that offers improved environmental protection in keeping with current environmental planning policies. The recommended NDP places an additional 16 hectares of land in the Environmental Protection designation — a 50% increase, approximately, from the 1998 Hancock NDP. By protecting the interior, environmentally sensitive areas of the neighbourhood, and increasing densities along the arterial road, an appropriate balance between environmental protection and growth is achieved. Should Official Plan Amendment No. 80 be approved and finalized, the Hancock Neighbourhood Design Plan (February 2013) would subsequently be approved by the Director of Engineering Services and the Director of Planning Services. 7.2 It is recommended Clarington Official Plan Amendment No. 80 (Attachment 9) be . adopted and the By -law adopting the Official Plan Amendment contained in Attachment 10 be passed. The Director of Planning Services and Engineering Services will approve the revised Hancock Neighbourhood Design Plan (Attachments 6, 7, and 8) subsequent to the approval of Official Plan Amendment No, 80. The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development X Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan 8 -48 T` O 9.1 Staff Contact: Anne Taylor Scott, Planner II Attachments: Attachment 1 - Attachment 2 - Attachment 3 - Attachment 4 - Attachment 5 - Attachment 6 - Attachment 7 - Attachment 8 - Attachment 9 - Attachment 10 - Key Map of Neighbourhood 1998 Hancock Neighbourhood Design- Plan with PSW overlay Planning Report PSD- 054 -2012 (excluding attachments) Summary of Public Submissions and Responses Existing and Future Transit Service Area - Courtice Hancock Neighbourhood Design Plan (February 2013) Hancock Natural Heritage System (February 2013) Hancock Transportation Plan (February 2013) Proposed Official Plan Amendment No. 80 Clarington Official Plan Amendment Adopting By -law List of interested parties to be advised of Council's decision: (will be provided by the Planning Department) 7_[rl ME 8 -49 OD I Cn O 0 �u CD 0 �D vi 0 03 �0 f.. f W � I i i i i i i i i M I fI Attachment 2 To Report PSD- 015 -13 18T -92014 L I 1 -51 PARKETlE SEPARATE A A A A A A" A A A A A A SCHOOL ,80 ha 2.40 he EeV GP a�'�K 4.02 ha I V CREEK B�CK �� BLACK/FAREWELL WETLAND COMPLEX EXISTING RESIDENTIAL 3.65 he 0.78 he F_- 1 24 m SINGLES INFILL RESIDENTIAL 15 m SINGLES NEIGHBOURHOOD COMMERCIAL / Wq/�,_ yNO. 13.7 m SINGLES � GREEN SPACE W gCOCK NEIGHBOUR14- -00D —0 12mSINGLES PARKS DESIGN PLAN 0 9 m SEMI - DETACHED \ SCHOOL APPROVED SEPTEMBER 10, 1998 WITH WETLAND BOUNDARIES MEDIUM DENSITY \ CHURCH 1 -51 Attachment 3 To Report PSD- 015 -13 :14 =z, Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: December 10, 2012 Resolution #: (3104'696- IP By-law #: Report#: PSD - 054 -12 File: COPA 2012 -0002 & PLN 31.5.2 CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD •uu ,I • It is respectfully recommended that the General Purpose and. Administration Committee recommend to Council the following: 1. THAT Report P8D -054 -12 be received; 2. THAT the proposed Clarington Official Plan Amendment No. 80 (COPA 2012 -0002) (Attachment -7) to implement the revised Hancock Neighbourhood Design Plan (Attachments 4, 5 and 6) continue to be processed including the preparation of a subsequent recommendation report; and 3. THAT all interested parties listed in Report PSD - 054.12 and any delegations be advised of Council's decision. Submitted by: 1,Z111V_4MV vid rom , MCIP, RPP Director, Planning Services ATS /C P /df 5 December 2012 Reviewed by: Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623.3379 REPORT NO.: PSD- 054 -12 1. PURPOSE OF THE PUBLIC MEETING ., 1.1 The purpose of the public meeting is to allow for public comment and discussion regarding a municipally- initiated Clarington Official flan Amendment to implement revisions to the Hancock Neighbourhood Design Plan. 1.2 The Hancock Neighbourhood is within the Courtice Urban Area (Attachment 1) and the neighbourhood has a gross area of 113 hectares. 2. BACKGROUND 2.1 The existing Clarington Official Plan requires the preparation of a Neighbourhood Design Plan (NDP) prior to consideration of any plan of subdivision. The purpose of a NDP is to provide the conceptual details of the neighbourhood and thus provide direction for the preparation and review of development applications. Unlike a Secondary Plan, NDP does not have status under The Planning Act, nor does it require Council approval. The NDP is approved by the Director of Engineering Services and the Director of Planning Services, 2.2 In 1992 and 1994, Courtice Heights Development filed two subdivision applications referred to as 18T -92014 and 18T -94027 (depicted on Attachment 2). The Hancock NDP was developed and approved alongside the two plans of subdivision. Council approved the subdivision applications and the Director of Planning and Development and the Director of Public Works approved the Hancock NDP in September 1998. 2.3 However, in August of 1999 the Ministry of Natural Resources (MNR) released mapping for the Black- Farewell Wetland Complex which included a number of wetland areas in the Hancock neighbourhood (Attachment 2). The wetland is now referred to as the Harmony - Farewell Iroquois Beach Provincially Significant Wetland Complex. The identification of Provincially Significant Wetlands (PSWs) means that some lands previously shown for development in the 1998 NDP must now be protected. These lands were not originally identified as part of the provincially significant Black Farewell Wetland Complex because they were isolated from other natural heritage features or were transitional in nature. 2.4 Other initiatives that necessitate the update to the Hancock NDP include the following: • Release of Provincial Growth Plans and Regional Official Plan Amendment to implement Provincial Policy (ROPA 128); • Needs of the local school boards; and, • Approved alignment of the East Durham Link to Highway 407. 2.5 In Fall 2011, Planning Staff developed a steering committee which,included Planning and Engineering Staff, Central Lake Ontario Conservation Authority and Niblett Environmental Associates Ltd. to commence with the revisions to the Hancock NDP and the Clarington Official Plan amendment that would implement the revisions. 8 -53 . 0 • . • I 1 2.6 The original Official Plan Amendment No. 80 (OPA 80) proposed to amend the Environmental Protection Area limits to reflect the identified Provincially Significant Wetlands across the municipality. Since then, Official Plan Amendment No. 80 has been scoped to implement revisions to the Hancock NDP, and PSWs (outside of the Hancock neighbourhood) will be addressed through the Official Plan review. 2.7 A public information centre was held at the Courtice Community Complex on June 14, 2012 and was well attended. In response to wetland- specific comments, a second public information centre was held at Courtice Secondary School on October 10, 2012. Staff from the Ministry of Natural Resources and Central Lake Conservation Authority were also in attendance. This report presents the draft Hancock NDP dated November 2012 and a draft Official Plan Amendment for public consideration and comments through the statutory public meeting. K ► -� --• Ill ill l 3.1 An air photo of the neighbourhood is provided in Attachment 3. Lands within the Hancock Neighbourhood have varied characteristics, including: • Lands used for agricultural purposes; • Natural, forested /vegetated /wetland areas and tributaries; • Developed urban residential lots in plans of subdivision; • Undeveloped lands in a draft plan of subdivision; Existing single detached dwellings on semi -rural lots with private servicing or municipal water /private septic; and Other existing uses such as: a church, an auto wrecker and parkland. 3.2 The surrounding uses are as follows: North - Rural lands outside the Courtice Urban area and within the Protected Countryside area of the Greenbelt South - Commercial plaza, Rural Residences and Farm Land on the south side of Highway 2 corridor and future Hwy. 2/407 East Link interchange with transit way station East - Lands outside the Courtice Urban area and within the Protected Countryside area of the Greenbelt West - Urban residential uses 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement (PPS) The PPS identifies settlement areas as the focus of growth. Land use patterns shall be based on densities and a mix of lands uses that efficiently use land, resources and infrastructure. Energy efficiency and improved air quality is promoted by a compact urban form, a mix of uses and utilization of public transit. Natural features, surface water features and ground water features shall be protected. 8 °54 REPORT NO.: PSD- 054 -12 4.2 Greenbelt Plan — not applicable 4.3 Growth Plan for the Greater Golden Horseshoe (Growth Plan) PAGE 4 The subject lands are partially within the greenfield area and partially within the defined built boundary of the provincial Growth Plan. The Growth Plan establishes the target of 50 jobs and residents combined per net hectare in the greenfield area and a minimum of 40 percent of all new residential development, should be within the built boundary. Both targets are measured across the Region of Durham. The Growth Plan encourages the creation of complete communities that are compact and transit - supportive, offering a diverse mix of land uses, a range and mix of employment and housing types, high quality public open space and easy access to local stores and services. The Growth Plan supports the identification and protection of natural heritage features and areas that complement, link, or enhance natural systems. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the lands as "Living Areas ". Key Natural Hydrologic and Heritage Features and High Aquifer vulnerability areas exist in the neighbourhood. Lands within this designation shall be used predominantly for housing purposes incorporating the widest possible variety of housing types, sizes, and tenure. Living Areas shall be developed in a.compact form through higher densities and by intensifying and redeveloping existing areas, particularly along arterial roads. Key natural heritage and hydrologic features are to be protected. , 5.2 Regional Official Plan Amendment No. 128 Consistent with the Growth Plan, Regional Official Plan Amendment No. 128 includes policies that require urban areas to achieve the following growth management objectives on a Region -wide basis: a) by 2015, and each year thereafter, accommodate a minimum 40% of all residential development through intensification within built -up areas; and b) develop greenfield areas in the Lake Ontario Shoreline municipalities at a minimum gross density of 50 persons and jobs combined per hectare. Typically, greenfield development will occur following the approval of a Secondary Plan. However, in the case of the Hancock Neighbourhood, the land is very fragmented and most parcels are less than 8 ha (20 acres). Development of greenfield Living Areas that are less than approximately 20 hectares may proceed in the absence of a secondary plan, if the area municipality is certain conditions are satisfied. 5.3 Clarington Official Plan Within the Clarington Official Plan, the subject lands are predominantly designated as Urban Residential and Environmental Protection Area. Other land use designations 8 -55 include Neighbourhood Park, Neighbourhood Centre (commercial), and sites targeted for medium density residential development, as well one public elementary and one separate elementary school. The Hancock Neighbourhood has a current population allocation of 2900 and a housing unit target of 975. The existing Environmental Protection Area includes watercourses, significant woodlots and some of the wetlands as identified on Map C1, Natural Heritage System. The subject site is within the Lake Iroquois Beach. The wetlands are part of the Harmony - Farewell Iroquois Beach Wetland Complex, a Provincially Significant Wetland. The Transportation Map identifies Arterial Roads including Nash Road and Courtice Road which are designed to move significant volumes of traffic, and several collector roads including George Reynolds Drive, Moyse Drive and Hancock Road.which are designed to move moderate volumes of traffic. Neighbourhood Design Plans are required under the Clarington Official Plan and provide a conceptual plan of the future development of an entire neighbourhood and include: • Road alignments and standards; • Sidewalks, trail systems and walkways; • Potential cycling and transit routes • Potential lotting; and • Siting of schools, parks, open space lands, stormwater management facilities and other community /utility uses. 6. SUMMARY OF NATURAL ENVIRONMENT BACKGROUND REPORT 6.1 A Natural Environment Background Report prepared by Niblett Environmental Associates Ltd. ( Niblett) was completed in'support of the revised Hancock Neighbourhood Design Plan. Niblett's report had the following objectives: a) On a broad level, derive a constraints and opportunities plan, that would generally identify the location and extent of natural heritage features; b) Provide advice on suitable buffer widths; c) Provide environmental background information to assist with selecting appropriate servicing and transportation corridors which would avoid or minimize environmental impacts, to the extent possible; and d) Provide the appropriate environmental background information to assist with defining residential limits of development. Niblett's mapping is based on information from MNR and CLOCA, including the Black/Harmony /Farewell Creek Existing Conditions Report, relevant EIS reports completed for area developments, and the consultant's familiarity of the area. REPORT NO.: PSD -054 -12 PAGE 6 Niblett's work does not replace the requirement for detailed field work and study through Environmental Impact Study (EIS) associated with site specific development applications, should the lands be within 120 metres of an identified feature. Niblett's report summarized the following recommendations: • Utilize 30 metre buffer from the wetland boundary, with lots outside the buffer, and a 10 m setback from the dripline of the forest, whichever is greater (to be further defined through an EIS required at the time of development); • Utilize existing forest area as buffer; • Fencing of rear lots to minimize impacts on forest and wetland features to the satisfaction of the Municipality of Clarington and CLOCA; Require submission of an edge management plan for the 30 m buffer; • Implement measures to reduce light and noise impacts on the protected natural areas; • Require developers /builders to prepare a homeowners guide /environmental awareness brochure to educate future homeowners about the environmentally - sensitive natural features in their neighbourhood; and • maintain surface water runoff toward the wetlands, outside of that captured by the stormwater system. 6.2 Niblett's report assessed the completion of George Reynolds Drive between Courtice Road and Harry Gay Drive. The location of the east -west collector road alignment is consistent with the 1998 NDP and would have the least environmental impact, however measures to mitigate environmental impacts are recommended including: • Install culverts to maintain flows and accommodate wildlife movement (eco- passages); • Limit ditching or diversions to stormwater system; • Narrow right -of -way and /or pavement width; • Limit grading and slopes and retain tree cover; • Provide additional plantings to seal forest edge; • Install fencing to ensure use of eco- passage; • Post speed reductions and wildlife awareness signage; • Limit light penetration; and • Construct outside of breeding bird season (May 1St — July 31S). 6.3 Niblett's report also assessed the feasibility of allowing lands to be developed on the south side of George Reynolds Drive, just west of Hancock Road. Lands were identified for future development on the south side of George Reynolds Drive in the draft approved plan of subdivision. These were subsequently registered as 'blocks' and can only be developed into lots when abutting lands to the south are acquired. The blocks have been pre - serviced in keeping with the 1998 Hancock NDP. These lands are impacted by the minimum 30 metre buffer to the PSW and only five (5) of the thirteen. (13) potential future lots are now identified as being permitted to develop, pending the acquisition of other lands and Planning Act approvals. Maintaining the 30 metre buffer will assist in preserving the function of the wetland and upland forest and some of the vacant cleared lands could be restored to enhance the functional natural heritage system. 8 -57 _ 11 ME FA Al fia M, PAGE 7 7.1 The Hancock Neighbourhood falls within the Black Creek Watershed. Under the Oak Ridges Moraine Conservation Plan, watershed plans are to be completed for all watersheds within the Moraine. The headwaters of the Black Creek watershed originates from the Oak Ridges Moraine. 7.2 The final Black /Harmony /Farewell Creek Existing Conditions Report was adopted by CLOCA's Board of Directors at their April 2011 meeting. The first phase, the Existing Conditions Report, provides an assessment of the state of the watershed by examining the following components: human heritage; green space; land use and policy; impervious surfaces; air quality; climate; physical geography; water budget; water temperature; surface water quality; surface water quantity; stormwater management; fluvial geomorphology; hydrogeology; aquatic habitat and fisheries; terrestrial natural heritage; and wetlands. 7.3 Following this report, alternative management options were identified and discussed. A Public Information Centre was held to discuss the Draft Black/Harmony /Farewell Creek Watershed Plan on November 6, 2012. 7.4 The final phase will confirm the recommended management options and include an implementation and monitoring plan. The recommended management options, implementation and monitoring plan will be presented to the public and stakeholders and will complete the watershed plan for the Black /Harmony /Farewell Creeks. 7.5 While the watershed planning process assisted in identifying the existing natural heritage system and the targeted natural heritage system, the full implementation of the objectives and recommendations of the Watershed Plans will be part of the Official Plan review and ongoing implementation actions by the CLOCA. 8. PUBLIC NOTICE AND SUBMISSIONS 8.1 On June 14, 2012 a Public Information Centre (PIC) was held at the Courtice Community Complex. Public notice for the PIC was given by mail to each landowner within the neighbourhood and all interested parties. Notices were also placed on the municipal website and in the local newspaper. A summary of the comments received and responses are included in Attachment 8. 8.2 A second PIC was held October 10, 2012 at Courtice Secondary School. Public notice was given by mail to each landowner where PSWs or the 30 metre buffer areas have been identified on their land. Notices were also placed on the municipal website. A summary of the comments received and responses are included in Attachment 8. 8.3 Public notice for the Statutory Public Meeting scheduled for December 10, 2012 was given by mail to each landowner within the neighbourhood and all who have previously expressed an interest in the process. Notices were also placed in the local newspaper and on the municipal website. A summary of the comments received to date and responses are included in Attachment 8. 9. AGENCY COMMENTS 9.1 Regional Planning PAGE 8 The proposed Clarington Official Plan Amendment would satisfy the intent of the Regional Official Plan to achieve a compact urban form, including intensive residential uses along arterial roads in conjunction with present and potential transit facilities. The proposed housing and population targets will approach the density targets as outlined in Regional Official Plan Amendment No. 128 to the Regional Official Plan. The Region highlights that future proponents of development will be required to satisfy their requirements with respect to: • Site contamination — completion of the Site Screening Questionnaire or a suitable Environmental Site Assessment/Record of Site Condition; • Noise — completion of a Noise Impact Study and implement noise control measures; and • Archaeological — completion of an archaeological assessment. Services are available to the Hancock Neighbourhood. Future road widening will be determined at the time of development. 9.2 Central Lake Ontario Conservation Authority ( CLOCA) CLOCA has .provided comments on the Natural Environment, Background Report prepared by Niblett Environmental Associates Limited. CLOCA has worked closely with Clarington Planning and Engineering Staff through the review of the NDP and generally concurs with the natural heritage system mapping and the lands to be included in the Environmental Protection area. CLOCA has no objection to the creation of the special study area and related policies. CLOCA does not object to the extension of George Reynolds Drive provided mitigative measures as identified in the Natural Environment Background Report are implemented during the detailed design of the road. CLOCA will be involved in reviewing the detailed development applications and accompanying EIS once submitted. 9.3 Peterborough Victoria Northumberland Clarington District Catholic School Board Comments from PVNCDC School Board confirmed that the Hancock NDP should continue to plan for a separate elementary school in the neighbourhood. The 1998 Hancock NDP illustrated a school site interior to the neighbourhood south of Nash Road, proximate to the parkette, and adjacent to the Black Creek valley. Clarington Planning and Engineering Staff and PVNCDC School Board Staff discussed the merits of shifting the site north to allow for access via Nash Road, an arterial road, with additional access via roads to the south and east of the school block. This location 8 -59 1 1 , 1 _ would be well- connected with road and pedestrian connections in an effort to mitigate future traffic concerns. Peterborough- Victoria - Northumberland and Clarington District School Board (PVNCDSB) supports the location of the separate elementary school block. 9.4 Other agencies Regional Health, Rogers Cable and Kawartha Pine Ridge District School Board have no objections to the draft NDP and draft Official Plan amendment. 10.1 Engineerinq Services The Engineering Services Department has provided comments and are summarized as follows: Extension of George Reynolds Drive George Reynolds Drive is identified as a collector road in the Clarington Official Plan. The alignment connects Hancock Road from the east, and extends west of Trulls Road, before it connects to Nash Road to the south. From a traffic planning perspective., constructing George Reynolds Drive between Courtice Road and Harry Gay Drive is necessary to complete the grid road network as originally planned. George Reynolds Drive is one of few east -west connections north of Highway 2 in Courtice. Completing this connection will better distribute traffic, reduce turning movements at isolated intersections, prevent further congestion along Nash Road and Highway 2. and is beneficial from emergency response and winter maintenance perspectives. In addition to providing improved route selection choices for drivers, cyclists and pedestrians, completing this road section as planned will assist the Municipality of Clarington and the Region of Durham in achieving their goals of improving future transit ridership as this link location is ideal for a future transit route. The completion of George Reynolds Drive will also complement the extension of Adelaide Avenue which will terminate at Trulls Road. Engineering is confident that mitigations identified in the Natural Environment Background Report can be instituted and in consultation with CLOCA during the detailed design of the road. East -West Collector Road (South of Nash Road) The Official Plan currently shows the extension of Moyse Drive, a collector street, easterly to Hancock Road. Subject to minor realignment, the draft NDP maintains this connection as it is an important part of developing the grid network for the neighbourhood and will improve traffic circulation. M REPORT NO.: PSD- 054 -12 Location of Separate Elementary School Block PAGE 10 Previous drafts of the NDP located the separate elementary school block at the corner of Nash Road, an arterial road, and Hancock Road, a collector road. Engineering staff and public comments raised concerns about the location at the corner and the potential for traffic conflicts. The school block has been shifted west to address this comment. On -site traffic management will be addressed at the site plan stage. Stormwater Management A small stormwater.management block has been added adjacent to the Moyse Parkette. This is to accommodate a small drainage area in the southeast corner of the neighbourhood that does not drain to the Macourtice Pond. Both stormwater quantity and quality controls will be assessed through future development applications and will require detailed review by Clarington Engineering Staff and CLOCA. Neighbourhood Park A portion of the 30 metre buffer surrounding the PSW is within the neighbourhood park block. Natural features and buffers to those features are not considered to be parkland, however, in the case of the Hancock Neighbourhood park block, the dedication was approved prior to the release of the wetland mapping for the area. This results in less developable land within the park block than what was originally contemplated as no site alteration or development can occur within the 30 metre buffer. The park is currently being constructed. Former Parkette Block The parkette block previously shown in the northwest part of the 1998 Hancock NDP is no longer required given its small size and location proximate to Harry Gay Park. Servicing Connections Certain lands have been pre - serviced based on the 1998 NDP along the south side of George Reynolds and along the east side of Harry Gay Drive. If the revised NDP results in the relocation or abandonment of service connections, the developer will be responsible for 100% of the cost to do so. 10.2 Emergency and Fire Services The extension of George Reynolds Drive is supported from an emergency response perspective. 10.3 Operations The Operations Department is opposed to any right -of -way that is less than 20 metres in width. L-IM. REPORT l 10.4 Building Division The Building Division has no objections to the proposed amendment. 11. DISCUSSION 11.1 The redesign of the Hancock NDP has involved municipal staff and CLOCA, with assistance from an environmental consultant. Development constraints, such as natural features and buffers, limit the possibilities for road and servicing connections. Further, much of the redesign has to complement existing development or existing approvals. 11.2 Niblett's Draft Natural Environment Background Report, November 2012, is supportive of the revised Hancock NDP, November 2012. Any comments received on the current draft will be considered and incorporated into the final report prior to approval. 11.3 A summary of public submissions and responses is included as Attachment 8. The subsequent recommendation report will continue to report on comments received and revisions to the NDP or draft OPA 80. 11.4 Densities, Population and Housing Growth The Hancock Neighbourhood has a current population allocation of 2900 and a housing unit target of 975. EXISTING Urban Area. Housin ",`Units Neiqhbourhoods I Low Medium High I Intensification Total N6 Hancock I 850 1 100 1 01 25 1 975 % of Total 1 87% 1 10% 1 0% 1 3% 1 100% PROPOSED Urban Area Housiho Units'' Neiqhbourhoods Low I Medium High I Intensification Total N6 Hancock 1 7251 4751 01 251 1225 % of Total 1 59%1 39%1 0%1 2 % 1 100% The draft OPA 80 proposes to amend the housing targets by reducing the low density housing units by 125 and increasing the medium density housing units by 375. The draft Hancock NDP protects the interior, environmentally sensitive areas of the neighbourhood which were historically planned for additional single detached dwelling units, and increases density along Courtice Road, Nash Road and Hancock Road. Medium density development could account for 40% of the total units in the 8 -62 REPORT NO.: PSD- 054 -12 PAGE 12 neighbourhood versus 10% according to the 1998 Hancock NDP. Overall, the target population for the neighbourhood has increased from 2900 to 3400. Much of the land in the Hancock Neighbourhood is within the Built Boundary of the Growth Plan including existing single detached dwellings on large semi -rural lots along Hancock Road and Courtice Road. These can redevelop over time and will contribute to the Growth Plan requirement to accommodate a minimum 40% of all residential development through intensification within built -up areas. Overall, the draft Hancock NDP, once developed, would exceed the minimum gross density of 50 persons and jobs combined per hectare. The Growth Plan targets would be satisfied. 11.5 Removal of Neighbourhood Centre Symbol The 1998 Hancock NDP included a neighbourhood commercial site at the northeast corner of Courtice Road and George Reynolds Drive. During the review of the NDP, the neighbourhood centre site was deleted from the current draft and an opportunity for a small convenience store use is permitted at that location. The neighbourhood centre site could accommodate retail and service commercial type uses up to a maximum gross leasable floor area of 5,000 square metres. Since the preparation of the original NDP, the commercial policies of the Clarington Official Plan have been revised. A convenience store use is now permitted in any low density residential designation to a maximum gross leasable floor area to 250 square metres. The draft neighbourhood plan shows a convenience store at this location. 11.6 Pre - Serviced Lands The revised NDP takes into account the protection of natural features and makes appropriate new road connections which results 'in changes to the original lotting pattern. At the time of construction of George Reynolds Drive and Harry Gay Drive following the approval of the draft plan of subdivision 18T- 92014, lands were pre - serviced in anticipation of the creation of lots in the future. This means that water and sanitary services exist to the edge of the road allowance for the future lots along the east side of Harry Gay Drive (14 lots along the elementary school block frontage) and along the south side of George Reynolds Drive (13 lots between the neighbourhood park and Hancock Road). PAGE 13 Planning and Engineering staff have reviewed the draft Hancock NDP design to ensure that the road and lotting pattern is logical based on information available today. The proposed Hancock NDP will result in relocation or abandonment of service connections that were installed to vacant lands, not lots, and the developer will responsible for 100% of the cost. 11.7 Special Study Area No. 7 (Hancock Neighbourhood) A tributary runs north -south through the neighbourhood just east of Courtice Road, and eventually drains to the stormwater management pond (southeast corner of Courtice and Nash Roads). The lands to the east of the tributary, and west of the new development on Harry Gay Drive is an isolated area that would be difficult and potentially cost - prohibitive to service and access. Special Study Area No. 7 (Attachment 7) provides some flexibility in how this area may develop. Subject to further study, it provides for the opportunity to realign the watercourse to the east to allow consolidation of the developable lands on the west side of the realigned water course. Niblett's report finds that there is potential for several environmental benefits, such as eliminating the need for crossing the tributary and opportunities for rehabilitation through additional plantings. The realignment would involve multiple property owners who would need to collaborate to complete the study at their expense. An Official Plan amendment would also be required in order to implement the findings of the report, remove the special study limits and to establish land uses. 11.8 Property Values & Compensation for Wetlands Property assessment is determined by the Municipal Property Assessment Corporation (MPAC). In addition to recent sales, MPAC looks at the key features of every property. Although as many as 200 different factors are considered when assessing the value of a residential property, there are five major factors that account for 85% of the value: Age of the House; Building Area; Location; REPORT NO.: PSD- 054 -12 • Lot Dimensions; and • Quality of Construction. PAGE 14 Site features may also affect the value. Topography is a site feature that is assessed. One of the characteristics of topography- is "low and wet" therefore individual properties may already be assessed based on this characteristic, regardless of whether or not lands are classified as PSW. At this time the only compensation program offered is the Conservation Land Tax Incentive Program (CLTIP) through the Ministry of Natural Resources. The CLTIP offers a reduction in property taxes to landowners who agree to protect the ,natural heritage feature(s) identified by MNR on their land. Activities that would degrade, destroy, or result in the loss of the natural values of the site are not allowed. Eligible lands include provincially significant wetlands and the current tax relief offered is 100 % tax exemption on that eligible portion of the property. The CLTIP is offered annually to owners of land where PSWs have been identified. 11.9 Impact of Revisiting PSW Mapping As shown on the Hancock Natural Heritage System map (Attachment 5), the PSWs form part of a broader Natural Heritage System, and is depicted as Open Space on the draft Hancock NDP and Environmental Protection Area in the draft Official Plan amendment. This Natural Heritage System is comprised of watercourses, valleylands, woodlands and other types of wetlands, in addition to PSWs. Generally, no development is to occur within the Environmental Protection Area, however, the mapping - is open to some degree of interpretation: This is true of any designation within an Official Plan. Following the Public Information Centre held on October 10, 2012, Ministry of Natural Resources staff committed to revisiting properties on a site - specific basis where requested to confirm the limits of the PSWs. MNR staff expects that these site visits will occur sometime in June 2013. The PSW1imits may increase or decrease in size, however, it is not expected that the PSWs will disappeared altogether. Any refinements may or may not cause changes to the broader, overall natural heritage system.. Regardless of the limit of the PSWs in the Hancock Neighbourhood, any development application within 120 metres of the Natural Heritage System is required to complete an EIS. The EIS provides a specific development limit and is reflected in the development plan, whether it be a Clarington Official Plan Amendment, Draft Plan of Subdivision/ Condominium, Land Severance, Rezoning or Site Plan. At this time there are no specific proposals before the Municipality on properties, where landowners are not satisfied with the limits of the PSWs. Depending on the outcome of MNR's site visits, and depending on the nature of the proposal, the proponents of development would have the ability to amend the Neighbourhood Design Plan, Official Plan and Zoning By -law on a site specific basis at any time in the future. Should Council AM AEPOVT • 1 ' ' desire, a policy can be instituted to provide a two (2) year grace period, where the Municipality of Clarington will waive the fee for an Official Plan Amendment and /or Neighbourhood Design Plan Amendment, if either is required as a result of a re- evaluation, by MNR, of a PSW identified through proposed OPA 80. The Hancock Natural Heritage System mapping is based on best information available. It is recommended to proceed with the amendment now given other ongoing or imminent development applications. 12. CONCURRENCE - Not Applicable 13. CONCLUSION 13,:1 The purpose of this report is to satisfy the Public Meeting requirements under the Planning Act for the draft Official Plan Amendment. Staff respectfully request that this report be received and that staff continue to process the amendment relating to the Hancock Neighbourhood Design Plan including the preparation of a subsequent report. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Anne Taylor Scott, Planner II Attachments: Attachment 1 - Key Map of Neighbourhood Attachment 2 - 1998 Hancock Neighbourhood Design Plan with PSW overlay Attachment 3 - Aerial Photograph of Neighbourhood Attachment 4 - Draft Hancock Neighbourhood Design Plan (November 2012) Attachment 5 - Draft Hancock Natural Heritage System (November 2012) Attachment 6 - Draft Hancock Transportation Plan (November 2012) Attachment 7 - Proposed Official Plan Amendment No,, 80 Attachment 8 - Summary of Public Submissions and Responses List of interested parties to be advised of Council's decision: (will be provided by the Planning Department) I.M.11 SUMMARY OF PUBLIC SUBMISSIONS AND RESPONSES ' RE: CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN File #: COPA 2012 -0002 & PLN 31.5.2 Concern Response Recommended Direction Several submissions have been See Section 11 of PSD- 054 -2012 and Property owners who wish to have received specific to Provincially Section 5 of PSD- 015 -2013 for discussion. MNR, and CLOCA staff revisit their. Significant Wetlands, including: land to reassess limits of PSW can • Disagreement over the limits make submissions to MNR for site of the PSW and /or whether the visits to be scheduled when mutually lands should be considered convenient in the spring of 2013. PSW • Out of date mapping A policy can be implemented to • Dissatisfied with the waive any fees associated with a notification process related to necessary Official Plan Amendment the PSW identification and /or Neighbourhood Design Plan • Private property rights Amendment within the Hancock • Compensation Neighbourhood as a result of further • Issue of fairness ie. some - field investigation of Provincially development proceeds while Significant Wetlands conducted by others can not MNR and /or the CLOCA (relief can • At what point do land use be offered until December 31, 2014) designations "crystallize" • Delaying consideration of OPA 80 until MNR revisits sites. Several residents have submitted See Section 10.1 of PSD- 054 -2012 and Continue to identify George concerns about the completion Section 5.11 of PSD- 015 -2013 for Reynolds Drive as a Collector Road. of George Reynolds Drive discussion. No further action is required. between Courtice Road and Harry Gay Drive, citing the following specific concerns: • Environmental impacts • Cost • Notneeded w Attachment 4 - PSD- 015 -13 - February 25, 2013 1 C v . Page 1 of 10 —1 0 X CD 0 �D U r. C/)� 00' 3 �0 OD SUMMARY OF PUBLIC SUBMISSIONS AND RESPONSES I RE: CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN O° File #: COPA 2012 -0002 & PLN 31.5.2 Concern Response Recommended Direction • Disruptive to neighbourhood • Bus route would increase impacts Request to fill in ponds south of The ponds have been identified as part of CLOCA does not support filling in Draft Approved Plan 18T- 94027; but are currently within the the functional (existing) natural heritage through ponds at this time. Lands have been proposed Environmental system the Black/Harmony /Farewell Creek Watershed planning exercise. Also, added to Special Study Area 7 and development would be subject to Protection designation in See Section 7.0 of PSD- 054 -2012 and further study. -conjunction with watercourse Section 5.8 of PSD- 015 -2013 for discussion. Concerned about the ability to The subject property is zoned to permit a The revised Hancock NDP (2013) obtain a building permit on Lot 20, Plan 634, fronting on to building permit today. Also, See Section 7.0 of PSD- 054 -2012 for discussion on the and proposed OPA does not designate the entire parcel as Hancock Rd. Also, raised a Black/Harmony /Farewell Creek Watershed Environmental Protection Area,' general concern about the planning exercise. frontage on Hancock Road allows natural heritage system taking up residential. No further action too much land. required. Obtaining a building permit, Lot 12 on Tabb Ave. is registered Lot 12 has been revised. Proposed lot lines will be possible. No further action required. and built on - revise plan to are conceptual and minor deviations from reflect existing condition; the NDP can be considered at the time of Doesn't understand protecting development applications. the backyards of the lots fronting onto Nash; Need to allow Temporary cul -de -sacs can be considered temporary cul- de -sacs on a site by site basis. These comments have been relayed to the Engineering Services Department. No further action required. A medium density residential Staff has reviewed the potential for medium concept plan was submitted for density residential development on the the elementary school, with former public elementary school site. The single detached dwellings along school site is interior to the neighbourhood Harry Gay Drive (to make use of and adjacent to a PSW. Medium density Attachment 4 - PSD- 015 -13 - February 25, 2013 Page 2 of 10 SUMMARY OF PUBLIC SUBMISSIONS AND RESPONSES RE: CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN File #: COPA 2012 -0002 & PLN 31.5.2 Concern existing service connections) Response development is better suited along arterial and collector roads. Further, the adjacent property owner is satisfied with the proposed draft NDP and has revised S -C- 2009 -0001 on that basis. Also see Section 11 of the Public Meeting Report for discussion. Maintain 13 lots along George See Section 5.7 of PSD- 015 -2013 for Reynolds Dr. with an 18 metre discussion. buffer (see submission by Plan B on behalf of owner) A neighbouring resident whose lands are also required to assemble the potential lots fronting on to George Reynolds Drive has requested that these lots be represented in the NDP Developer of 18T -94027 has highlighted the following: • replace open space (overland flow area) in 18T -94027 with residential lots; These changes are as a result of ongoing engineering submissions as draft plan conditions for 18T -94027 are fulfilled and the development proceeds to registration. • delete green space Staff and CLOCA are in agreement-with the designation from rear yards of suggested changes. 2 lots east of servicing corridor; • temporary access along Courtice Rd to be deleted: and Recommended Direction The 2013 NDP has been revised to show lots along the south side of George Reynolds Drive. The 2013 Hancock NDP reflects changes. As plans become final; minor deviations that implement the plan may be considered -at the time of registration. OD Attachment 4 - PSD- 015 -13 - February 25, 2013 Page 3 of 10 I rn co 00 SUMMARY OF PUBLIC SUBMISSIONS AND RESPONSES I RE: CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCO.CK NEIGHBOURHOOD DESIGN PLAN v CD File #: COPA 2012 -0002 & PLN 31.5.2 Concern Response Recommended Direction • delete- trail because of removal of overland flow route. • Minor revisions to lotting Concerned about safety; fencing Fencing between residential development No further action required. to east of PSW; higher densities and natural features is, and has been, a should be promoted along standard condition of draft plan approval. Courtice Rd to protect interior The municipality does not install fencing on wetlands; protect species; use private property. existing infrastructure to reduce taxes; do not extend George Also see Section 11 of the Public Meeting Reynolds; disagrees with Report for discussion on unit mix and land Hancock Park plan - should be uses. naturalized; respect buffers; keep Neighbourhood Commercial and See Section 10.1 of PSD- 054 -12 and move to central location; Section 5.11 of PSD- 015 -13 for discussion increased population impacts on the need for George Reynolds Drive and hydrology, the neighbourhood park. Impacts on hydrology would be a component of future EIS work. Commercial identified in two locations in NDP. Wish to sever lots) 250' deep Until the alignment of the new n/s road is No further action is required. along Courtice Road, then shift determined through EIS, the road should not road to east to accommodate be shifted and lots cannot proceed on the 40x100 lots on both side of new east side of road given location of PSW and n/s road. Wants lots on the north buffer. Proposed lot lines are conceptual side of George Reynolds Drive and minor deviations from the NDP can be Attachment 4 - PSD- 015 -13 - February 25, 2013 Page 4 of 10 SUMMARY OF PUBLIC SUBMISSIONS AND RESPONSES RE: CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN File #: COPA 2012 -0002 & PLN 31.5.2 Concern Response Recommended Direction between Harry Gay Dr and new considered at the time of development n/s road, a lications and support by EIS. Traffic lights needed at Regional Works has indicated that current No further action is required. intersection of Courtice and Nash traffic volumes do not warrant signalization Roads. at this time, however, this intersection continues to be monitored by the Region of Durham. Support protection of PSWs and Agreed. Protection of natural heritage No further action is required. green space areas. features and PSWs is an important part of land use planning and is supported by provincial, regional and local policies. Concern that Harry Gay Drive is Harry Gay Drive is-designated as a No further action is required. too narrow, high traffic volume Collector Road in the Clarington Official and question the ability to Plan and has a right -of -way width of 26 accommodate bus traffic and on metres and a pavement width of 10 metres. street parking. Collector Roads are designed to collect and distribute moderate volumes of traffic between all types of roads. Harry Gay Drive has been designed to accommodate public transit vehicles The completion of George Reynolds Drive would assist in further distributing traffic in the neighbourhood. The existing subdivisions provide for street parking. Request that the Courtice Urban Urban boundary expansions can only be No further action is required. Boundary (east of Hancock Road considered during the 5 -year Official Plan and south of Nash Road) be Review process which is underway. expanded to include those However, the lands east of Hancock Road 00 Attachment 4 - PSD- 015 -13 - February 25, 2013 Page 5 of 10 v O I ° SUMMARY OF PUBLIC SUBMISSIONS AND RESPONSES RE: CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN N File #: COPA 2012 -0002 & PLN 31.5.2 Concern - Response Recommended Direction properties up to the Highway 407 and south of Nash Road are within the East Link as well water will be Protected Countryside of the Greenbelt. impacted with construction. Expansion into the Greenbelt is not These lands could be easily permitted. The landowners may wish to serviced with the reconstruction become involved in the 10 -year review of of Hancock Road. the Greenbelt Plan which should begin in 2015. Highway 407 alignment details, The future alignment of Hancock Road, the No further action is required. timing and recommendations of East Link and the future transitway station noise study. are depicted on the proposed Neighbourhood Design Plan. More information about Highway 407 and the -East Link can be obtained by visiting: http: / /www.highway407east.com/ From the "Noise Impact Assessment of the Recommended Design" specific to the East Link: No specific noise mitigation measures were identified as meeting the technical and /or economic feasibility requirements of the Environmental Guide for this section. Enhanced landscaping measures will be used in areas with a sound level change of greater than 10dB, where feasible. Construction noise mitigation in the form of a construction Code of Practice will be Attachment 4 - PSD- 015 -13 - February 25, 2013 Page 6 of 10 SUMMARY OF PUBLIC SUBMISSIONS AND RESPONSES RE: CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED H_ANCOCK NEIGHBOURHOOD DESIGN PLAN File #: COPA 2012 -0002 & PLN 31.5.2 Concern Response Recommended Direction written into the contract documentation for the contractor. Timing of future separate While school sites are shown on official plan No further action required. elementary school and whether it mapping, these sites. are generally acquired will be a French immersion some time after of subdivision development school. commences. Planning staff have no details, of the timing of development of the school, other than the Separate School Board has indicated they continue to plan for this site. For specific questions on timing and programming please contact the Peterborough Victoria Northumberland Clarington District Catholic School Board directly, - , What is a transitway station? Transitway stations have been approved No further action required. through the Environmental Assessment for Highway 407 East. These stations are intended to integrate local and inter - regional bus transit stops with commuter parking, transit platforms, a kiss and ride etc. Specific station details will be determined through subsequent design studies. Concerned about air quality and Staff agree with important environmental No further action is required. health; forests and wetlands concerns raised. should be rehabilitated; fairness should be based on science Previous approvals by OMB do have status, Property owners who wish to have MNR and CLOCA staff revisit their serving all, not just developers; even now, with new information and land to reassess limits of PSW can requested wetland designation; mapping. See Section 7.0 of PSD- 054 -12 for make submissions to MNR for site 00 Attachment 4 - PSD- 015 -13 - February 25, 2013 Page 7 of 10 v CIO OD SUMMARY OF PUBLIC SUBMISSIONS AND RESPONSES RE: CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN File #: COPA 2012 -0002 & PLN 31.5.2 Concern Response Recommended Direction concerned about poor water discussion on the Black/Harmony /Farewell visits to be scheduled when mutually quality; protection against Creek Watershed planning exercise. convenient in Spring 2013. floods /drought, water ponding and noise; connectivity of Niblett's report makes recommendations to wetland and natural areas address concerns raised and will be part of through park. future EIS work. See discussion on the neighbourhood park in Section 10.1 of PSD- 054 -12. Future trail to the south of rear The future trail would be on lands owned by No further action is required. yards of lots fronting on to Living the Municipality. Trail connections are Court would impede upon necessary and important to connect open privacy and jeopardize safety of spaces and parks, and to provide neighborhood, recreational opportunities in keeping with the goals and objections of the Official Plan. Concern over work being done in Engineering staff attended the site which No further action is required. the boulevard along Fewster was found to be in good condition. Works Street and concern that the street may have been related to asphalt/boulevard will be a bus route. sod replacement in Summer 2012. Fewster Street is not a designated bus route. Provide a commercial See discussion in Section 5.6 of PSD -015- The 2013 Hancock NDP includes a designation at 1750 Nash Road 2013 convenience store notation at the northeast corner of Nash Road and Courtice Road 1750 Nash Road Modifications suggested to The Ontario Municipal Board has approved 'No further action is required. design of Draft Approved Plan of the draft plan subject to the conditions. Subdivision 18T- -94027 Planning and Engineering Staff have been working with the develo er to explore Attachment 4 - PSD- 015 -13 - February 25, 2013 Page 8 of 10 SUMMARY OF PUBLIC SUBMISSIONS AND RESPONSES RE: CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN File #: COPA 2012 -0002 & PLN 31.5.2 Concern Response : Recommended Direction opportunities to address certain ,environmental concerns to the extent possible. Resurface Hancock Road and rebuild Hancock Road bride Request MTO to divert future plan for the placement of Hancock Road from the midst of the Transfer Station along The need for completing these projects is monitored by the Municipality of Clarin ton. The Environmental Assessment for the alignment of Highway 407 and the East Link is complete. No further action is required. No further action is required. Highway 407. Divert new development flows to the existing stormwater See Section 10.1 of PSD- 054 -2012 for discussion. No further action is required. management pond rather that building a new one. Lighting proximate to PSWs and ANSIs and the disruption to wildlife Environmental Impact Studies often include recommendations specific to lighting. Through the Municipality's Lighting Guideline, all lighting is encouraged to be full -cut off and dark -sky friendly while No further action is required. maintaining adequate light levels for safety. Trails should not be located in floodplain It is not uncommon for trails to be located in a floodplain. The exact location of future No further action is required. trails would be subject to approval by CLOCA. Report lacks comments on climate change A significant portion of the neighbourhood will remain its natural state. Higher densities No further action is required. are promoted along arterial roads and will be well - served by transit. This contributes to a compact urban form. Sustainability plans will be required through future development aDnlir ations, where a ro riate. CC) Attachment 4 - PSD- 015 -13 -February 25, 2013 Page 9 of 10 Cn OD SUMMARY OF PUBLIC SUBMISSIONS AND RESPONSES RE: CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN File #: COPA 2012 -0002 & P.LN 31.5.2 Concern Response Recommended Direction Concern about the phasing of Comments submitted reflect documents No further action is required. development and development dating back to 1993. The OMB decision to charges approve 18T -94027 was satisfied the plan could proceed subject to conditions. The Development Charges By -law has been updated several times since 1993 and accounts for the development in the area. Transplanting rare species In certain instances, and subject to the No further action is required. recommendations of Environmental Impact Studies, rare species are transplanted from development areas to other natural areas in the community. This work is completed and monitored in conjunction with the Conservation Authority and the environmental consultant. Attachment 4 - PSD- 015 -13 - February 25, 2013 Page 10 of 10 Attachment 5 To Report PSD- 015 -13 8 -77 ,i • Hancock Neighbourhood Design Plan MM EM] GEORGE REYNOLDS DRIVE r i Green Space Special — "I,, 'J Study % Attachment 6 To Report PSL- 015 -13 Green Space I Corridor Servicing -(Pedestrian Trail) 1 1 ���rrrrrrrrrrrrr�rrrrr�rrrrr�r� ?b! �����I . iiiiii 93- _ iiii P �� w 0 a C9 a x 0 a 7 7 7 Back Future �ansihva� Xb)A Station- Relocated�j oreek r I Hancock Roa B1a � K Feb i ul ry,2��3 d ; �t e Transitw HfGHWgy / �Statron:4 1# 1 p Built Boundary Existing Residential Approved forthe purposes of making an application for a � plan of subdivision under Section 51 of the Planning Act. F__A 12 m Singles C+S StoreenlenCe ED10 m Singles Green Space Director of Planning Services �c 15 m Singles Park 9 m Semi - Detached School Director of Engineering Services Medium Density � Church Date: i I I �SiSp w U K 7 O U NASH ROAD O N J O LL IL A g o_ w K c� } K Q x J CT TABBAV- GEORGE REYNOLDS DR GreeK i 0 urure- \ TransitwaY�i�' Station �- eK l' Refocated�-, Gre R� i Hancock Road le `eia° k FebruaIry 2013 Fr/ - HIGH ` l % Transitway i AY2 - l / Statron� Futb Approved for the purposes of making an application fora HAM H /GHwq� ���� HigItway2/ Hancock plan of subdivision under Section 51 of the Planning Act. Hancock N _ / Access t We ighbourhood Functional Natural Heritage System Director of Planning Services ® Targeted Natural Heritage System G a4ural Heritage Wetlands System Director of Engineering Services System Date: Streams . Attachment 7 I V I l Vv -� I� I ?AKSM� Future Transitway .� ,I•• s i ♦� B O D7Unk IMPS -7 9 � X1111111111111 �� �� p _' ■11111 �� �� s� iCCCC� � � X11111■ �� �� C �� 1111111 '11�A IIA 11111 p Green Space - Co rridor (Pedestrian ■■ - . - ---------- WE r 11111. ®, �� �MwMM�MwrrM�� 111�1111� � = 111 �IIIII...■■■■ ■..,,�■ �1./IIIII■iiiliiir -■ x_111111111111 ■.laws . =■ � � � 111111 .,,■ .. � , �� iii` w u■ � � � � ,IIIIII�IIIIIIIIIIIIl111e; Itlllllll 1 - � -._ Illillll� � -�� == 111111 11�Stormwater -_ .. -_- -- _- ������ Managemen Pond 1111 ®1111111���```►115 RIMIM 1111���� X11111111111 /Illi►11� ��� t i , r O, iOr7 P1 .. - � - •• Attachment is To Report PSG� D- 015 -13 F.I Future Attachment 9 To Report PSD- 015 -13 Vea I M IM91 Wil N I ki Lei • 0 go] PURPOSE: The purpose of this amendment is to implement revisions to the Hancock Neighbourhood Design Plan. LOCATION: The subject lands are located within the Hancock Neighbourhood generally bound by Courtice Road (west limit), Hancock Road (east limit), Courtice Urban Area (north limit) and a branch of the Black Creek and Highway 2 (south limit). The lands are described as Part of Lots 27 and 28, Concession 2 and 3, former Township of Darlington. BASIS: This amendment is based on Council's consideration of an Official Plan Amendment (COPA 2012 -0002) initiated by the Municipality of Clarington. The Hancock Neighbourhood Design Plan received its, original approval in 1998. ACTUAL. AMENDMENT: The Clarington Official Plan is hereby amended as follows: a) By amending Map A2 "Land Use Courtice Urban Area" by: i. deleting the Public Elementary School symbol from the neighbourhood; ii. deleting a portion of the north -south collector road north of the mid -block collector road (George Reynolds Drive) and the east -west collector road abutting the urban boundary (former location of Adelaide Avenue extension); iii. redesignating lands from Urban Residential to Environmental Protection Area; iv. deleting the Neighbourhood Centre symbol; v. relocating the Separate Elementary School symbol; vi. revising a portion of the east -west collector road (Moyse Drive) south of Nash Road; vii. adding Medium Density Residential symbols; and viii. placing lands within Special Study Area No. 7 as illustrated in Exhibit "A ". b) By amending Map B2 "Transportation Courtice Urban Area" by: i. deleting a portion of the north -south collector road north of the mid -block collector road, George Reynolds Drive and the February 25, 2013 Page 1 of 3 8 -81 February 25, 2013 east -west collector road abutting the urban boundary (former location of Adelaide Avenue extension; and ii. revising a portion of the east -west collector road (Moyse Drive) south of Nash Road as illustrated in Exhibit "B ". c) By amending Map H1 "Neighbourhood Planning Units — Courtice Urban Area" by changing the population of the Hancock Neighbourhood (6) from "2900" to "3400" as illustrated in Exhibit "C ". d) By amending Table 9 -2 "Housing Targets by Neighbourhood" as it applies to Courtice Neighbourhood "N6 Hancock" to reflect the following: i. Low Density Units from 850 to 725; ii. Medium Density Units from 100 to 475; iii. Total Units from 975 to 1225; and iv. Amending all corresponding totals. e) By amending Section 17 by adding the following new section: "17.7 Special Study Area No. 7 (Hancock Neighbourhood) 17.7.1 This special study area deals with the location of a tributary north of the Courtice Road & Nash Road stormwater management facility together with surrounding lands. This tributary is considered indirect fish habitat, lies adjacent to a part of the Provincially Significant Wetland and forms part of the hydrological function of the neighbourhood. Existing conditions have been studied through the Black/ Harmony /Farewell Creek Watershed Existing Conditions Report and Plan. 17.7.2 The exact alignment of this tributary may be the subject of further study at the developer's expense. The Terms of Reference for any study shall be approved by the Municipality of Clarington and the Central Lake Ontario Conservation Authority. The further study may determine that some of the lands identified as "Environmental Protection Area" within Special Study Area No. 7 may be developed for residential uses subject to a study defining feature limits and appropriate buffers. An official plan Page 2 of 3 amendment will not be required to implement such study findings. Until any study determines otherwise, the lands may only be zoned and used in accordance with the Environmental Protection Area policies of the Official Plan. The Special Study Area lands north of George Reynolds Drive may be 'studied independently of the lands south of George Reynolds Drive." IMPLEMENTATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the implementation of the Plan shall apply to this amendment. INTERPRETATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the interpretation of the Plan shall apply to this amendment. February 25, 2013 Page 3 of 3 8-83 0 1 0 1❑ la 0 W z Iz I00 1 Exhibit "A ", Amendment No. 80 7s The Municipality Of Clarongton, Official Plan, Map A2, Land Uss, Courtice Urban Area .e •. a og Q O � N 0 SP Delete Collector Roads Add "Special Study Area 7" ., rri....• © ®c ®....s...• .ago-_ � 0 Add "Medium Density Residential" Symbol tAdd te "Neighbourhood a Centre" Symbol M "Med ium Density idential" Symbol F1 Add "Special Study Area 7" ECIAL POLICY " Revise "Collector Road" M ■1F E FrIAI Relocate "Separate j O Elementary School" Symbol O O `7 ;V N 1 n 1 1 I O I �O 1 1 O O I �P j i CP j/ s ..0 ® SP sECIAL .■ PY ,— _T ■ AREA O MAP A2 LAND USE COURTICE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF CLARINGTON AUGUST, 2010 THIS CONSOLIDATION IS PROVIDED FOR CONVENIENCE ONLY AND REPRESENTS REQUESTED MODIFICATIONS AND APPROVAL ■ 0 U • URBAN BOUNDARY Revise "Evironmental Protection Area" to Reflect "Hancock Neighbourhood Design Plan" � M Ll RESIDENTIAL 1 O HIGH DENSITY RESIDENTIAL TOWN CENTRE I COURTICE WEST SHOPPING DISTRICT Delete "Public Elementary M School" Symbol And Relocate W "Neighbourhood) Park" Symbol LIGHT INDUSTRIAL AREA GENERAL INDUSTRIAL AREA Medium Density Ess PARK ential" Symbols ENVIRONMENTAL PROTECTION AREA GREEN SPACE WATERFRONT GREENWAY C® COMMUNITY PARK ® DISTRICT PARK ®NEIGHBOURHOOD PARK PUBLIC SECONDARY SCHOOL SEPARATE u SECONDARYSCHOOL PUBLIC ELEMENTARY SCHOOL SEPARATE ELEMENTARY SCHOOL SECONDARY (� PLANNING AREA / /V ° °.s....o SPECIAL POLICY AREA 00000000000 SPECIAL STUDY AREA Cw GO STATION 0 125 250 500 750 1,000 Metres L1 O 0 O C IL J z IX 7 EXHIBIT "B" AMENDMENT No. 80 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN MAP B2, TRANSPORTATION, COURTICE URBAN AREA r - - - - -- --==- -r =-�— I DELETE 7 i "COLLECTOR ROADS" 9 MAP B2 TRANSPORTATION COURTICE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF CLARINGTON AUGUST, 2010 REFER TO SECTION 19 L lrE ONrAR /O B Exhibit "C ", Amendment No. 80 To The Municipality Of Clarington Official Plan,.Map 1-11, Neighbourhood Planning Units, Courtice Urban Area Al 1 Change From 10 CENTRE "2900" To "3400 DARLINGTON (2400) 8 (600) EMILY STOWE (6100) AVONDALE 9 0 (3600) URBAN BOUNDARY Lu PENF.OUND (3950) 11 BAYVIEW (4500) MAP H1 0 0 rc rc H1HI ="WAY 401 NEIGHBOURHOOD PLANNING UNITS COURTICE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF CLARINGTON AUGUST, 2010 REFER TO SECTIONS 5 AND 9 THISCONSOLIDATIONISPRO"DED FOR COWEN IENCE ONLY I AND REPRESENTS ftEOUESTED MODIFICATIONS AND APPROVAL 8786 NEIGHBOURHOOD BOUNDARY (1000) POPULATION ( *) SEE SECTION 17.6 -� ---------- - - -- -, LAKE ONTARIO I 1 I 1 6 1 I 1 12 I FAREWELL I HEIGHTS , 3 4 WORDEN HIGHLAND (3900) (4100) 6 5 HANCOCK 0 GLENVIEW (3400) z RASH ROAD (3100) } U KING STREET Al 1 Change From 10 CENTRE "2900" To "3400 DARLINGTON (2400) 8 (600) EMILY STOWE (6100) AVONDALE 9 0 (3600) URBAN BOUNDARY Lu PENF.OUND (3950) 11 BAYVIEW (4500) MAP H1 0 0 rc rc H1HI ="WAY 401 NEIGHBOURHOOD PLANNING UNITS COURTICE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF CLARINGTON AUGUST, 2010 REFER TO SECTIONS 5 AND 9 THISCONSOLIDATIONISPRO"DED FOR COWEN IENCE ONLY I AND REPRESENTS ftEOUESTED MODIFICATIONS AND APPROVAL 8786 NEIGHBOURHOOD BOUNDARY (1000) POPULATION ( *) SEE SECTION 17.6 -� ---------- - - -- -, LAKE ONTARIO I 1 I 1 6 1 Attachment 10 To Report PSD- 015 -13 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2013- being a By -law to adopt Amendment No. 80 to the Clarington Official Plan WHEREAS Section 17 (22) of the Planning Act R-.S.O. 1990, as amended, authorizes the Municipality of Clarington to pass by -laws for the adoption or repeal of Official Plans and Amendments thereto; AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend the Clarington Official Plan to revisions to the Hancock Neighbourhood Design Plan in Courtice; NOW THEREFORE. BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Amendment No. 80 to the Clarington Official Plan being the attached Explanatory Text is hereby adopted. 2. This By -law shall come into force and take effect on the date of the passing hereof. BY -LAW passed in open session this day of , 2013. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk Date: Monday, February 25, 2013 Report #: EGD- 006 -13 File #: By -law #: Subject: PROPOSED FRONT - ENDING AGREEMENT BETWEEN THE MUNICIPALITY OF CLARINGTON AND GREEN MARTIN HOLDINGS LTD., ASPEN SPRINGS WEST LTD. AND WEST DIAMOND PROPERTIES INC. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD- 006 -13 be received; 2. THAT Council approve the recommendations of the Cost Sharing and Backup Documentation — Darlington Green Subdivision dated May 2010; 3. THAT Council pass a by -law to authorize the Mayor and the Municipal Clerk on behalf of the Municipality of Clarington to execute the Front - Ending Agreement with Green Martin Holdings Ltd., Aspen Springs West Ltd. and West Diamond Properties Inc.; and 4. THAT all interested parties listed in Report EGD- 006 -13 be advised of Council's decision. w Submitted by: A.S. Cannella, C.E.T. Director of Engineering Services ASC /LJB /bc January 22, 2013 Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 F 905 - 623 -9282 9 -1 REPORT NO.: EGD- 006 -13 PAGE 2 1.1 West Diamond Properties Inc., Green Martin Holdings Ltd., and Aspen Springs West Ltd. ( "Developers ") were developers of certain lands within the Municipality of Clarington north of Baseline Road and east and west of Green Road: West Diamond Properties Inc. (shown in red on Attachment 1) 40M -2446, 40M -2378, 40M -2405 (all within draft Plan 18T- 90051) Green - Martin Holdings Ltd. lands (shown in yellow on Attachment 1) 40M -2087 (draft Plan 18T- 88047) Aspen Springs West Ltd. lands (shown in gold on Attachment 1) 40M -2214 (draft Plan 18T- 96014) 40M -2185 (draft Plan 18T- 90050) 1.2 The Developers (the then Owners), entered into Subdivision agreements with the - Municipality registered as Instruments DR221727 dated September 17, 2003 (Aspen); LT834060 dated October 21, 1997 (Green- Martin); and DR711139 dated May 15, 2008 (West Diamond), wherein the Owners were responsible for the construction of certain oversized works comprising stormwater management facilities, road construction, storm sewer oversizing and hydro pole relocation ( "Services "). The Owners front -ended the cost of the Services which were required to service the Darlington Green Subdivision, Clarington Corners Subdivision and Aspen Springs West Subdivision and which will benefit the owners of other lands to the south of those subdivisions. The construction of the Services has been completed. 1.3 Specifically, the developer was required to construct the following works for the benefit of two adjacent potential development properties owned by the Witzke family and the Bozanis family: MWIA REPORT NO.: EGD- 006 -13 PAGE 3 - oversizing of the Western Detention Pond located on the south side of Baseline Road east of Green Road within the subject subdivision lands (shown in blue on Attachment 2). - oversizing of the storm sewers through Aspen Springs West and Darlington Green Subdivisions to which future development will connect and which outlet to the detention pond (shown in red on Attachment 2). - construction to a full urban standard (including sidewalks, streetlighting, driveway aprons, street trees and service stubs) of one residential street which will benefit one external property owner (shown in gold on Attachment 2). - the relocation of an existing hydro pole line on Green Road which benefits all development west of Green Road south of the Darlington Green Subdivision (shown in purple on Attachment 2). 1.4 The construction of these oversized works will eliminate the need for: additional stormwater management (e.g. ponds) replacement or storm sewers which were not designed to service external lands partial construction or future excavation of one new residential street in the - Darlington Green Subdivision once the benefitting lands are developed. 1.5 Part III of the Development Charges Act, 1997 authorizes a municipality in which a development charges by -law is in force to enter into a Front - Ending agreement that provides for the costs of the works to be borne by one or more parties to the agreement, and provides for persons who, in the future, develop land in the area defined in the agreement to pay an amount to reimburse some part of the costs of the works. The Owner has applied to the Municipality to execute a Front - Ending Agreement which requires other owners of land within the benefiting areas set out in the Agreement who develop land within the period of 15 years from the date of the Agreement to reimburse their share of the costs of the Services. 9 -3 REPORT NO.: EGD- 006 -13 7_t� �J 2.0 COST SHARING AND FRONT - ENDING AGREEMENT 2.1 A cost sharing report (May 6, 2010) entitled "Cost Sharing Report and Back -up Documentation — Darlington Green Subdivision Plan of Subdivision 18T -90051 — Municipality of Clarington" has been prepared by D.G. Biddle & Associates Limited for the Owners. This Report has been supported at the staff level and is on file with the Engineering Services Department. It identifies the benefitting areas and the shares of the costs of the Services which the owners of land within this area will pay in addition to the payment of development charges, both payable when actual development occurs. A map showing the benefitting areas and the Owners areas serviced by these works are contained in Attachment 3. The table outlining the cost sharing of the Services is shown in Attachment 4. 3.0 CONSULTATION 3.1 On October 11, 2012, staff of the Engineering Services Department convened (as an impartial party) a meeting between the Owners along with their consultant who prepared the cost sharing report and the owners of the two benefitting properties. The purpose of the meeting was to review the methodology behind the proposed cost sharing with the owners who potentially will make financial contribution in future to the now completed construction of the Services. The benefitting owners were provided copies of the cost sharing report later that week for their independent review. 3.2 Both benefitting owners have subsequently been requested to provide their comments on the report. One benefitting property owner has met with the developer and their consultant and it is staff's understanding that both owners have each retained a third party to review the report and provide input. On February 14, 2013, staff received questions from one of the benefitting owners regarding the Cost Sharing Report. A meeting will be scheduled with all parties presently to answer their questions; however, 9 -4 REPORT NO.: EGD- 006 -13 19-1 Tel in an effort to move the process forward, staff have prepared this report, and the owners have been advised that a report on this matter will be on the February 25, 2013 GP &A Committee Meeting agenda. 4.1 If Council approves and executes the Front - Ending Agreement, the Development Charges Act, 1997 requires that the Municipal Clerk give written notice of the agreement to all benefitting land owners, and the last day for filing objections with the Municipal Clerk is 40 days after the day the agreement is made. Notice is to be given not later than 20 days after the agreement is made by mailing a copy to every owner of land within the area affected by the agreement or by publishing it in a newspaper of general circulation in the Municipality. Objections to the Front - Ending Agreement, if any, will be heard and determined by the Ontario Municipal Board. The Board has power to dismiss the objection in whole or in part; to terminate the agreement; or to order that the agreement is terminated unless the parties amend it in accordance with the Board's Order. 5.0 CONCURRENCE Municipal Solicitor Municipal Clerk 6.0 CONCLUSION 6.1 It is respectfully recommended that Council approve the recommendations of the cost Sharing Report and Back -Up Documentation — Darlington Green Subdivision and that the Mayor and Clerk be authorized to execute a Front - Ending Agreement between the Municipality and the Owners. - 9 -5 REPORT NO.: EGD- 006 -13 CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Leslie J. Benson, Transportation & Design Manager Attachments: Attachment 1 - Front - ending Developer's Lands Attachment 2 - Front -ended Services Attachment 3 - Owners' Lands and Benefiting Lands Attachment 4 - Table of Cost Sharing of Services. List of interested parties to be advised of Council's decision: Trianka Holdings (Bozanis family) Erhard and Henriette Witzke West Diamond Properties Inc. MEW ❑ Q O K z w nQ IJ D 5 BUXTON r w z w Q g w > Z IL 2 Z O } U � McBRIDE AVENUE H W W S S i 0 F m MABLE AENUE 1i iAIL;aVENUE ❑ O rY z w w C7 BASELINE ROAD Legend Aspen Springs West Ltd. Land Green - Martin Holdings Ltd. Land ® West Diamond Properties Inc. Land Cy Y W-11.1 No MIV ILI K%12 .. _, I • 'll'IIIIIIII�II' IIIIIIIIII'IIIIf == __ DRAWN BY: E.L. w w U) w w U Z z Z Z a BASELINE ROAD DATE: Feb. 12, 2013 REPORT EGD- 006 -13 w W J LU Cf 7 J PENFOUND BOWMANV/LLE I I I ATTACHMENT NO. 1 9_7 G:Wtta& CY IFIO- BASELINE Legend McPhail Avenue W 3 Z J W W Z Z Z p U 1 5. 1111111111 111111111 11111111111 = 1111111111 • milli 111111. Oversized Storm Sewers Hydro Pole Line Relocation Western SWM Pond OR�JE 5Q�\�OS � l u -- • - -_ WIIIIIIIIIIIIIII �11jl►► ►�►� 1111111111111111 _� ���111 /1 111111111111 _� �� 1111111111 �1111� ����� 11111 . �Illillllll►� %•. 111111111 111111111111111► � 1 1111111111111= IIIIIIII�����I 1111111111111. _��������� DRAWN BY: E.L. LU LU to to J W k J W p 0 Co F- BASELINE ROAD DATE: Feb. 12, 2013 C-PORT FGD -006- U vVilm 9Vil,L-J I I II A TTACHMENT NO. 2 G:Wtachrr PENFOUND ATTACHMENT - 3 TO REPORT - EGD- 006 -13 z :k LL Z 1 Y K W a 7 mwa �/ r3 -i Q<S, s w La zm EL a as a..¢z a/ �\ Z Z cz> Z° i o< Z z JO d t Zw Zm o o J ?K '\ OQ OQ Z S Q Kd V% QK XW 2 a 3 d� a \ \ \ \JJJyyy \ Ju Q3 � K O < J QN M W lA (0 FO-" (O M N M l N (0 :�. , � IIII 11111 III! 111 _ I i j 1 j IIII !fill II11 !� � a tii,�•.� -, -_ If�j'i��f�ll;.S I I 1 I :i 1 1 1 r ,nu,n C i Fm 11 allRfrl -ll Il11 - i X11. "yak 9 -9 Green Martin Holdings (Clarington Corners) West Diamond Properties Inc. (Darlington Green) Erhard Witzke $88,989.12 $113,659.50 (See Note 1) Municipality of Clarington $0.00 $0.00 Bozanis et al $57,132.51 $72,971.31 (See Note 2) $0.00 $20,280.81 $222,929.44; $0.00 $0.00 $0.00' $362,653.41 $13,804.59 -- COS TOTAL T $186,630 81_....._ ............ ! 26 Note 1: Erhard Witzke is the benefiting land on PIN # 26934 -002 Note 2: Bozanis et al, are benefiting lands on PIN #26934- 0960(LT) owned by Thomas Bozanis, Christine Bozanis, Peter Bozanis, John Bozanis, George Bozanis, and Sharon Rose Marie Bozanis owning 116 shares each D ® m n —I m z rn � —1 e O � O O O a W Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Report #: EGD- 007 -13 File #: D.01.35.001 Resolution #: 41M MM7.3 Subject: ROBINSON RIDGE SUBDIVISION PHASE 3, COURTICE, PLAN 40M -2201, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY -LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS , RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD- 007 -13 be received; 2. THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M -2201; and 3. THAT Council approve the by -law attached to Report EGD- 007 -13, assuming certain streets within Plan 40M -2201 as public highways. Submitted by: Reviewed b�'_ A.S. Cannella, C.E.T. Franklin Wu Director of Engineering Services Chief Administrative Officer NAC /ASC /dv February 6, 2012 9 -11 REPORT • 11 PAGE 2 1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered August 5, 1998, with Robinson Ridge Developments Inc., to develop lands by plan of subdivision, located in Courtice, and included lands described as Plan 40M -2201 (Attachment 1). The agreement required the developer to construct all roadworks, including hot -mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred -to as the `Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works; b) Final Works; c) Street Lighting System; and d) Permanent Stormwater Quantity and Quality Pond Works (not applicable) 1.3 The Initial Works and Street Lighting System were issued 'Certificates of Completion' and subsequent 'Certificates of Acceptance' by.the Director of Engineering Services, as per the maintenance requirements set out in the Subdivision Agreement. 1.4 The Final Works were issued a `Certificate of Completion' dated November 1, 2010. This initiated a one (1) year maintenance period, which expired on November 1, 2011. The Works were re- inspected at that time, and, although the developer experienced delays in completing the required repairs, all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. 9 -12 REPORT NO: EGD-007-13 PAGE 3 1.5 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works. The Subdivision Agreement requires Council approval 'prior to the issuance of the 'Certificate of Acceptance' for the Final Works. 1.6 Further to the issuance of a 'Certificate of Acceptance', a by -law is required to permit the Municipality to assume certain streets within Plan 40M -2201 as public highways (Attachment 2). 2.0 CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Norman A. Clark, Manager of Construction Attachments: Attachment 1 - Key Map Attachment 2 - Proposed By -law List of interested parties to be advised by Council's decision — Not applicable AM ATTACHMENT NO: 2 REPORT Nth: EGD- 007 -13 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW 2013 - XX Being a By -law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT "the streets and blocks -shown on Plan 40M -2201, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington .as public highways, and assumed by the said Corporation for public user Bingham Gate. Cousins Street Dudley Court Fenning Drive Block 92 (street widening) Block 93 (street widening) BY -LAW passed this xxth day of xxxxx 2013. 9 -14 Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk City of Oshawa into �ll1t1111� �IIII 1fl�illl' IIIIIIIIIIII vruu1 `c�l�lllll COURTICE.� 2 F O O a 0 W W z z 3 0 ' Robinson Ridge Subdivision Phase 3 Plan 40M -2201 N W� s DRAWN BY: E.L. ' DATE: January 21, 2013 REPORT EGD- 007 -13 KEY MAP I ATTACHMENT NO. 1 t G:\Attachments \40M -2201 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Report #: EGD- 008 -13 Resolution : File #: D.02.32.015 By -law #: Subject: OKE WOODS SUBDIVISION PHASE 1A, COURTICE, PLAN 40M -2391 (PART OF), `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY -LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD- 008 -13 be received; 2. THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M -2391 (Part of); and 3. THAT Council approve the by -law attached to Report EGD- 008 -13, assuming certain streets within Plans 40M -2391 and 40M -1669 as public highways. Submitted by: Reviewed f��� -- -� A.S.' Cannella, C.E.T. Franklin Wu Director of Engineering Services Chief Administrative Officer NAC /ASC /dv February 7, 3013 REPORT 11 PAGE 2 1.0 BACKGROUND 1.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered November 11, 2008, with Prestonvale Road Land Corp. and Paul Lysyk to develop lands by plan of subdivision, located in Courtice and described as Plan 40M -2391 (Attachment 1). The agreement required the developer to construct all roadworks, including hot -mix paving, sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the 'Works'. 1.2 The Subdivision Agreement provides for the separation of the Works into four (4) stages: a) Initial Works; b) Final Works; c) Street Lighting System; and d) Stormwater Management System (not applicable) 1.3 The project was subsequently divided into Phases 1A and 1 B. The Street Lighting System for both phases was issued a 'Certificate of Completion' and subsequent 'Certificate of Acceptance' by the Director of Engineering Services. 1.4 In addition, the Initial Works for Phase 1A was issued a 'Certificate of Completion' and subsequent 'Certificate of Acceptance' by the Director of Engineering Services. 1.5 The Final Works for Phase 1A were issued a `Certificate of Completion' dated December 1, 2011. This initiated a one (1) year maintenance period, which expired on December 1, 2012. The Works were re- inspected at that time, -and all deficiencies have now been rectified to the satisfaction of the Director of Engineering Services. �f REPORT NO: EGD-008-13 PAGE 3 1.6 It is now appropriate to issue a 'Certificate of Acceptance' for the Final Works in Phase 1A. The Subdivision Agreement requires Council approval prior to the issuance of the 'Certificate of Acceptance' for the Final Works in Phase 1A. 1.7 Further to the issuance of a 'Certificate of Acceptance', a by -law is required to permit the Municipality to assume certain streets within Plans 40M -2391 and 40M -1669 as public highways (Attachment 2). 2.0 CONCURRENCE — Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Norman A. Clark, Manager of Construction Attachments: Attachment 1 - Key Map Attachment 2 - Proposed By -law List of interested parties to be advised by Council's decision — Not applicable NOR � ♦ �� I �111 • �. ..111.1 ► � � 11t1t1 •I/, rrrrrr� _ �, �. � � x_.11 •_..�. � Ilrr � r rr . err r� 1111 � 11/ VIII IIIIIII� 1,► . I' ri �1 Il�rr ♦ �� 111/ /11111111111 r� ♦ .• 111111 � 1�'1 ♦1►,,► .► • .. X11111111 1 ,. .. ••♦ •• �' rid •► ''� 111.111111111 �•. �� ,. � ,� �._•,,�� , _�► ..111=�p � � tiyl! �—: - iiii►nul r °.onounmuutPyj �� D �•� ��!!I//I��� �� _= Q���11111111 111111� � _ �o e �a ��IUlln►/ 111111111111.'i ►► �'�11�y ..�..[���l,h... �i �. � • ►j�iil �a\aa�°� .��``////�iiinl�iii —` �lll/ri O � _=111111111 � .�.�j�A ��ii� �.�=n►t /u,p4o .��. G °=lilllllli • � �i��L�--��� ��/Il�� � - �� QII IIIIIINIIIIII►\ _ / gall a•nnoll►I G �i� �� =� ►� ��,��il I��-�� �»uu►\= -nn1}U��w�-= nnnu mlln ���l5 nl umuu►i��Ii�hv, p�` �� IIt11NU �m1nm��tm / IIi1111111111111��°r°111°°°°un um n 111111111111 _�= ''`"`': sue:== —���-__ �1111111111111111111-\•,Inllllnllnl�61 IIIIIIIilillllllll �,� ` —�--_ nlllillllll° =1lnll NIIII r,7 G II►�—p••� .. ��� �/lll IIII IIIIIIIIIIIII—� .•1 nmm�l•.� �`- \•• .. i nuuwul ==ummNml 1 1IIIIillllll III i 11111:G• ; ♦-- ,o•.�° a\ . — _e nnnllo���'• � i iiiiniiiii iul6Ti m,n,�m•• `��� _ _nunnuu= _ — __:noon l\\ • . e nlr nllnl lunl,�\\� 3 == _ � %Illlilllllll►\\\\iQr Ill�llllllil�ll� \91�I111111,\�\ �1111111111111►1�� �t��� 11111 III 11111111111�=IS►r: _1111111�111�/�\\\�`�`\ �Illlli Illllitllll �� i�. I' r REPORT EGD-008-13 _ ..p•h �iiiii a yrif•J. ATTACHMENT �. G:\Attachments\40M-2391.mxd ATTACHMENT NO: 2 REPORT NO: EGD- 008 -13 THE CORPORATION OF THE MUNICIPALITY OF,CLARINGTON BY -LAW 2013 - XX Being a By -law to establish, lay out and dedicate certain lands as public highways in the Municipality of Clarington, and to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. The Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT the block shown on Plan 40M -1669, and listed below in this section, being in the Municipality of Clarington, in the Regional Municipality of Durham, is hereby established, laid out, and dedicated by the Corporation' of the Municipality of Clarington as public highway: Block-60 (0.3 metre reserve) 2. THAT the street and blocks shown on Plans 40M -1669 and 40M -2391, and listed below in this section,' being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by the Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Plan 40M -1669: Block 60 (0.3 metre reserve) . Plan 40M- 2391: Rex Tooley Lane (from Oke Road northerly to the westerly limit of lot 21) Block 62 (street widening) Block 63 (street widening) BY -LAW passed this xxth day of xxxxx 2013. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk 9 -20 i�ling the YYay Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: Report EGD- 009 -13 File #: A, . A o It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD- 009 -13 be received for information. Submitted by: , A. S. Cannella, C.E.T. Director of Engineering Services ASC /bb Reviewed by: Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -1824 4WA1 REPORT • R 11' 1.1 With respect to the Building Permit Activity for the month of JANUARY 2013, Staff wish to highlight the following statistics for the information of Committee and Council. M U: 011 2013 2012 BUILDING CATEGORY 2013 2012 NUMBER OF PERMITS BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2013 -2012 Residential 66 $13,166,981 33 $4,751,382 177.1% Industrial 2 $4,040,000 1 $2,000,000 102.0% Government 0 $0 0 $0 N/A Commercial 4 $1,567,000 3 $183,600 753.5% Institutional 0 $0 2 $53,000 N/A Agricultural 0 $0 4 $140,178 N/A Demolition 6 $0 2 $0 N/A TOTAL 78 $18,773,981 45 t$7,128,160 163.4% M U: 011 2013 2012 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2013 -2012 Residential 66. $13,166,981 33 $4,751,382 177.1% Industrial 2 $4,040,000 1 $2,000,000 102.0% Government 0 $0 0 $0 N/A Commercial 4 $1,567,000 3 $183,600 753.5% Institutional 0 $0 2 $53,000 N/A Agricultural 0 $0 4 $140,178 N/A Demolition 6 $0 2 $0 N/A - TOTAL 78 $18,773,981 45 $7,128,160 163,4% 9_22 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner I applicant Construction Type Location Value REGIONAL MUNICIPALITY APC and Maintenance 72 Osborne Road, Courtice $1,300,000 OF DURHAM Area REGIONAL MUNICIPALITY Visitor Centre & 72 Osborne Road, Courtice $2,740,000 OF DURHAM Pedestrian Bridge ROCK DEVELOPMENTS Interior Alterations — 2401 Highway 2, Bowmanville $1,300,000 BOWMANVILLE INC Sportchek Sports 9 -23 REPORT NO.: EGD- 009 -13 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of JANUARY" and "YEAR TO DATE ". Dwelling Unit Type "JANUARY" 2013 1 10 r Apartment Townhouse I 2% 22% i $14,000,000 20 $12,000,000 Single $10,000,000 Detached $8,000,000 45% $6,000,000 $4,000,000 14 Semi - i■ Detached 31% LI Single Detached 20 I +Semi- Detached 14 o Townhouse 10 1 Apartment 1 Dwelling Unit Type "YEAR TO DATE 2013" 1 Apartment 2% 10 Townhouse 22% 20 Single Detached 45% 14 Semi- Single Detached 20 Detached 31% r Semi - Detached 14 n Townhouse 10 Apartment1 The following is a historical comparison of the building permits issued for the month of "JANUARY" and "YEAR TO DATE" for a three year period. Historical Data for Month of "JANUARY" $20,000,000 $18,000,000 $16,000,000 i $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $0 i■ Value i ■ i■ $2,000,000 $0 2013 2012 2011 Value $18,773,981 $7,128,160 $2,829,563 MWE REPORT EGD-009-13 PAGE 5 :- `° 9 -25 2013 2012 January Year to Date January Year to Date PERMIT FEES $124,258 $124,258. $51,695 $51,864 INSPECTION SERVICES 2013 2012 January Year to Date January Year to Date Building Inspections 563 563 490 490 Plumbing & Heating Inspections 697 697 643 643 Pool Enclosure Inspections 1 1 0 0 TOTAL 1,261 1,261 1,133 1,133 NUMBER F NEW RESIDENTIAL UNITS 2013 2012 January Year to Date January Year to Date Single Detached 20 20 15 15 Semi - Detached 14 14 0 0 Townhouse 10 10 0 0 Apartments 1 1 1 1 TOTAL 45 45 16 16 9 -25 REPORT NO.: EGD- 009 ®13 PAGE 6 AREA YEAR: to end of 2012 January) 2011 2010 2009 2008 2007 2006 2005 2004 2003 Bowmanville 18 291 360 282 98 340 451 609 307 587 468 Courtice 4 179 312 236 113 134 82 126 241 173 180 Newcastle 22 33 165 37 24 60 77 84 202 191 123 Wilmot Creek 0 2 5 8 9 30 16. 15 15 25 29 Orono 1 1 1 1 0 2 1 1 1 2 0 Darlington 0 6 5 8 6 10 6 7 14 15 13 Clarke 0 10 8 6 11 5 11 12 13 10 16 Burketon 0 0 0 1 0 0 0 0 1 1 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 0 3 0 3 2 0 0 1 1 1 0 Hampton 0 1 1 0 0 0 0 1 0 0 3' Haydon 0 0 0 0 0 0 0 0 0 0 0 Kendal 0 0 0 1 1. 0 1 0 0 1 0 Kirby 0 0 0 1 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 0 0 Maple Grove 0 0 0 0 0 0 0 0 0 0 1 Mitchell Corners 0 1 1 0 0 0 1 0 0 1 0 Newtonville 0 6- 3 7 5 7 2 2 4 5 3 Solina 0 3 1 1 5 0 6 3 3 3 3 Tyrone 0 0 1 1 0 5 0 0 0 0 3 TOTALS 45 536 863 593 274 593 655 861 802 1,015 843 now 2. CONCURRENCE - Not Applicable CONFORMITY WITH STRATEGIC PLAN - Not Applicable Staff Contact: Rick Pigeon, Chief Building Official Date: February 25, 2013 Resolution #: By -law #: Report#: OPD- 004 -13 File: Subiect: HAMPTON UNION CEMETERY It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report OPD- 004 -13 be received; 2. THAT, subject to the approval of the Ministry of Consumer Services, the Municipality acquire title in fee simple and assume all responsibilities related to the Hampton Union Cemetery located at 5810 Old Scugog Road, Hampton, Ontario; 3. THAT the acquisition of the Cemetery and easements by the Municipality be subject to the Municipality being able to comply with all requirements of the Funeral, Burial and Cremation Services Act 2002; 4. THAT the trust funds of the cemetery be held by the Municipality of Clarington; 5. THAT the Mayor and Clerk be authorized to execute on behalf of the Municipality all documents necessary to give effect to the above recommendations; and 6. THAT the Ministry of Consumer Services and the Hampton Cemetery Board bp- advised of Council's decision. Submitted by: Fred rvo ath B.A., R.D.M.R., R.R.F.A. Director of Operations 1 r Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 10 -1 REPORT NO.: OPD- 004 -13 [el W-4 The Municipality has received a written request to take over ownership of Hampton Union Cemetery on Old Scugog Road in Hampton (Attachment #1). The cemetery is now operated by a board, and they have been unable to fill positions on their board from either the congregation of the United Church or the community. The cemetery plots are currently all sold, with no room or plans for expansion. The cemetery is still active, and continues interments with registered plot owners. 2. PROCESS: Staff of the Operations, Finance and Clerk's Departments have met with representatives of the United Church and the cemetery board and have determined that all documentation is in order for the transfer. Pursuant to the Province of Ontario's Funeral, Burial and Cremations Services Act 2002, the Ministry of Consumer Services will approve the transfer of Ownership of Hampton Union Cemetery to the Municipality of Clarington after it receives confirmation, in writing, that both parties are in agreement with the transfer. The Ministry also requires direction from the Municipality for the transfer of funds currently held by the Hampton Union cemetery board to the Municipality. Should Council not approve the transfer of the cemetery and the Cemetery Board applies to the Superior Court of Justice, the courts will likely determine that the Municipality is responsible for the cemetery in any event. Once Ministry approval is given, the Municipality will amend By -law #2005 -067 being a bylaw for the maintenance, management, regulation and control of cemeteries in the Municipality of Clarington to include Hampton Union cemetery. As well, the Municipality will make application for the ownership of the cemetery lands to be transferred to the Municipality. 3. CONCURRENCE This report has been reviewed by Patti Barrie Municipal Clerk, Nancy Taylor, Director of Finance/Treasurer and Andrew Allison, Municipal Solicitor who concur with the recommendations. 10 -2 -1• • •UJ 11I CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Bob Genosko, Operations Supervisor Attachments: Attachment 1 - Hampton Union Cemetery letter of intent List of interested parties to be advised of Council's decision: Ministry of Consumer Services Hampton Union Cemetery Board members: Bill Burns, Chairperson Stan Norrish, Treasurer Sonia Parfitt, Secretary Richard Parker, Minister of Hampton United Church 10 -3 ATTACHMENT NO. 1 REPORT NO. OPD- 004 -13 HAMPTON UNION CEMETERY Old Scugog Road, Box 191, Hampton, Ontario LOB 1JO October 5, 2012 Attention: Patti L. Barrie, CMO, Municipal Clerk Corporation of the Municipality of Clarington 40 Temperance Street, Bowmanville, Ontario L1C 3A6 Gentlemen: Letter of Intent OCT 10 2012 Further to our meeting with Mr. Bob Genosko, Parks Supervisor regarding the Hampton Union Cemetery, the Cemetery Board under the auspices of Hampton United Church has made the decision to ask for the cemetery to be transferred to the care of the Municipality. We have been unable to fill positions on the Board from either the congregation or the community, and feel it is time for the responsibility of care of the cemetery to pass onto other hands especially with all the new rules and regulations coming into play. This cemetery has been lovingly cared for. Maintenance has been ongoing as well as upkeep of plots, cornerstones, lawns, trees, etc. Also meticulous records have been kept as regards to burials and ledgers as far back as 1970 with many corrections and updates up to the present time. For an old cemetery, it is as true as it can be. There is no room for any new plots. They have all been sold and so there would be no sales, only burials. 10 -4 We have been already audited by the Ministry under the new rules and have complied as requested. We have also notified them of our intent to transfer the cemetery, We would appreciate the Council looking into our letter of Intent and advise at your earliest convenience. Yours truly, Hampton Cemetery Board Bill Burns, Chairperson Stan Norrish, Treasurer Sonia Parfitt, Secretary Richard Parker, Minister, Hampton United Church cc: F. Horvath, Director of Operations N. Taylor, Director of Finance/Treasurer A. Greentree, Deputy Clerk L. Gordon, Deputy Treasurer B. Genosko, Parks Supervisor ......... ....... . .. ........ ......... .. . ......... ...... ....................................... ........ ........ K 8 n uJarl. J7 0 Leading the Way 4,; "-Ib OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law#: N/A Report#: OPD- 005 -13 File #: Subject: 2012 WINTER REPORT Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPD- 005 -13 be received for information. `r Submitted by: Reviewed by. Fred'H r�,Pth, Franklin Wu, B.A., R.D. .R., R.R.F.A. Chief Administrative Officer Direc perations FH \kr 10 -6 REPORT NO. OPD- 005 -13 PAGE 2 1. BACKGROUND AND COMMENT: Further to our 2012 Winter Budget Report #OPD- 006 -12, submitted June 11tH 2012, staff is providing a final update to the costs of the 2012 winter maintenance program. Winter Maintenance: As of December 31, 2012, the following table illustrates the expenditures incurred. Winter Control 2012 Budget 2012 Actual Variance Plowing $339,600 $170,310 $169,290 Sanding /Salting $1,168,500 $1,072,237 $ 96,263 Winter Maintenance Other $278,914 $324,612 ($45,698) Total $1,787,014 $1,567,159 $219,855 The 2012 winter maintenance budget from January 1St to December 31St actual expenditure of $1,567,159 includes the sand /salt not used at year end for a value of $131,479. Included in the above total is the 2012 cost of $111,588 to provide winter maintenance to unassumed developments, which is recovered from developers. The Municipality of Clarington delivers winter control services across a road system of 1,700 lane kilometers. The Operations Department winter response capacity features twenty -nine (29) units on assigned routes and up to ten (10) ancillary pieces of equipment depending on our winter response. Our response is composed of a mix of vehicles from the Orono, Hampton, and Yard 42 depots. In 2012, The Operations Department had forty -five (45) responses. A full callout is categorized by calling all available drivers. An event is categorized by calling any number less than all available drivers. The breakdown is as follows: nineteen (19) full callouts and twenty -six (26) events. Of these forty -five (45) responses, twenty -four (24) were for snow accumulation, six (6) were for freezing rain, three (3) were for drifting snow and twelve (12) were for ice / clean up conditions. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 10-7 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L10 3A6 T (905) 263 -2292 F (905) 263 -4433 REPORT NO. OPD- 005`13 Winter Callouts: PAGE 3 Year Jan Feb Mar Apr Oct Nov Dec Total 2008 19 23 18 0 1 8 27 96 2009 21 12 1 2 0 1 14 51 2010 12 16 0 0 0 1 10 39 2011 19 17 8 0 0 1 15 60 2012 18 13 1 0 0 1 12 45 Please note that winter operations were below normal range, based on the previous four year average of 62 callouts. During 2012 depth of snow in the Business Improvement Areas' did not meet criteria for snow removal operations. Winter Patrol is a critical winter control function. It provides us the assurance that the road system is observed on a continual basis during the winter season, so that any potentially hazardous conditions encountered can be addressed. Road Patrol is also backed up by an On Call Lead Hand available to visit the areas of concern if necessary and to make judgement calls as appropriate. An Operations Supervisor is also on call to assist with winter maintenance. Senior Citizens and Physically Disabled Sidewalk Program The total budget for this program in 2012 was $50,000 with an actual expenditure of $44,513. As per the 2012 approved budget, there is an annual administration fee of $60.00 plus HST per registered property. For November and December there has been six (6) callouts costing a total of $8,991. Program Call -Out Statistics CORPORATION OF THE MUNICIPALITY OF CLARINGTON 1 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905 ) 263 -4433 January February March April November December Total 2008 11 10 9 0 2 13 45 2009 8 4 0 1 0 4 17 2010 6 8 0 0 1 8 23 2011 8 12 3 0 0 7 30 2012 8 5 1 0 0 6 20 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 1 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905 ) 263 -4433 REPORT NO. OPD- 005 -13 PAGE 4 Of the twenty (20) call outs, eleven (11) included the clearing of windrows. Since the charge has been implemented the Senior Citizens and Physically Disabled Sidewalk and Driveway Windrow Snow Clearing Program has increased slightly from last season total of 234 residents on the program to 239 for the 2012/13 season. The driveway windrow snow clearing service is not undertaken until the snow plowing on all municipal streets has been completed. Area 2012 -2013 Season New Returning Total Bowmanville 20 93 113 Burketon 0 1 1 Courtice 23 54 77 Enniskillen 0 2 2 Hampton 0 3 3 Newcastle 9 20 29 Newtonville 0 4 4 Orono 1 9 10 Totals 53 186 239 Sidewalk Snow Clearing Contract: The total budget for sidewalk snow clearing portion of the program in 2012 was $120,000 with an actual of $73,523. The snow clearing service on municipal sidewalks starts when a snowfall ends and only when there is more than two centimeters of snow on sidewalks. Below is a table of call -out statistics for this program from 2008 to 2012: Call -Out Statistics 10 -9 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905) 263 -4433 January February March April November December Total 2008 11 10 9 0 2 13 45 2009 8 4 0 1 0 9 22 2010 7 7 0 0 1 13 28 2011 14 16 7 0 0 7 43 2012 12 12 1 0 0 6 31 10 -9 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905) 263 -4433 REPORT NO. OPD- 005 -13 Pavement Patching: PAGE 5 The total budget for pavement patching in 2012 was $505,000.00 with an actual of $644,406. This is a $21,241 increase over 2011. The mild winters we are experiencing produced a freeze / thaw affect that is jeopardizing our rural road system. A freeze / thaw cycle is defined as when the air temperature crosses the 0 °C and then fluctuates below the freezing point. This sequence of above normal weather followed by persistent cold temperatures causes heaving and road deterioration. Staff and equipment that are normally performing winter maintenance activities are deployed in an effort to keep the roads passable during this time period. In 2012, there were 11,675 hours paid for patching roads. It should be noted that from October 1St to December 31s, 3,047 hours were spent on patching rural roads. Salt Management and Winter Control Improvements Road thermometers are included with truck replacements. RWIS weather data is continually being improved and allows for proactive decision making resulting in fighting the storms from the bottom up rather than from the top down. Increased training with the 2011 and 2012 patroller's course, improved the knowledge base of materials application for all concerned. The program dealt with Weather 101 / Road weather / Winter Minimum Maintenance Standards / Winter Patrol Documentation / winter specific Health and Safety Legislation / Salt Management Overview / Review of Pre - Wetting, Anti Icing and De- Icing technology / Event Management / Managing Available Staff Hours of Service. 2. CONCLUSION: The Operations Department continues to closely monitor weather forecasts including the Provincial Road Weather Information System (RWIS) which accurately predicts each hour anticipated precipitation, air, and pavement temperature, dew point temperature (the moment fog occurs) and wind speed / gusts, and respond accordingly. General conditions encountered are lake effect flurries, drifting snow on rural roads, freezing rain, icy / flash freeze conditions, or snow accumulations that require maintenance. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Frederick Horvath, Director of Operations CORPORATION OF THE MUNICIPALITY OF CLARINGTON 10 -10 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905) 263 -4433 0 Leading the Way lki 4, aAs Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution: By -law #: N/A Report#: OPD- 006 -13 File #: Subject: CLARINGTON MUSEUM AND ARCHIVES LIVING WALL Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report OPS- 006 -13 be received; 2. THAT the requirements of the Purchasing by -law be waived; and 3. THAT staff be authorized to negotiate. a single source agreement with The Living Wall, for the construction of a Living Wall — Noise Attenuation Barrier; and 4. THAT all interested parties listed in report be advised of Council's decision. Submitted by: Fred Hdrvath, B.A., R11D.M.R., R.R.F.A. Director of Operations FH \kr Reviewed by -, -- Franklin Wu, Chief Administrative Officer 10 -11 10 -12 REPORT NO. OPD- 006 -13 PAGE 2 The Orono Horticultural Society in collaboration with the Clarington Museum and Archives is proposing to build a living wall on the west side of Clarke Museum. The Museum feels that this wall of shrub willows will assist in deflecting traffic noise and pollution as well as providing a secure boundary between the Museum grounds and the 35/115 Highway. The living wall is a hedge of willow shrubs that have the ability to grow rapidly and provide an instant landscape without any negative effects from road salts. The vegetation grows over a biodegradable wooden framework, maturing into an integrated unit with branches intertwined with each other that are able to withstand harsh winters and hot summers. This will enable the Museum to provide quality programming in a safe and protected environment to the various groups that participate in their programming. As the living wall noise attenuation barrier is patented, there is only one supplier, The Living Wall. If the Municipality is to assist with the project, the Purchasing Bylaw must be waived to allow a sole source provider. Miller Waste will be providing compost for the project and the Municipality will assist the Society with site preparation. The Orono Horticultural Society as lead applicant has submitted a capital grant application to the Ontario Trillium Foundation during the November cycle and is waiting for a response from Ontario Trillium Foundation. 2. ONTARIO TRILLIUM FOUNDATION The Ontario Trillium Foundation (OTF) one of Canada's leading grant making foundation, is an agency of the Ministry of Culture, OTF distributes $100 million of government funding each year. The Foundation will support the building of healthy and vibrant communities through community based initiatives that strengthen the capacity of organizations in the arts, culture, environment, human and social services, and sports and recreation sectors. In order to qualify for funding, a collaborative of two or more organizations that are working together to achieve a common goal must be created. The collaborative must include at least one eligible member. The eligible member normally acts as the lead applicant and accepts responsibility for any approved grant. Each member of the collaborative will represent their own area of responsibility and will be part of the decision making process as it affects the grant. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905) 263 -4433 REPORT NO. OPD- 006 -13 3. PROJECT COST PAGE 3 The project budget is $46,500, with $41,500 being requested from the Ontario Trillium Foundation, $5,500 from the Clarke Museum and Archives and $500 from the Orono Horticultural Society. The Municipality has agreed to provide financial reporting support through the Finance Department and to provide on site preparation and to coordinate with the purchasing of the living wall. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Frederick Horvath, Director of Operations List of interested parties to be advised of Council's decision: Orono Horticultural Society Ontario Trillium Foundation Clarke Museum and Archives CORPORATION OF THE MUNICIPALITY OF CLARINGTON 10 -13 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905) 263 -4433 Clarftwn REPORT EMERGENCY AND FIRE SERVICES. DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: Report#: ESD- 002 -13 File #: Subject: FIRE DISPATCH SERVICES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report ESD- 002 -13 be received for information. /j / , -1 Submitted by: Reviewed by: Gord Weir, Director of Emergency Services GW /mb Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 11 -1 REPORT NO.: ESD- 002 -13 PAGE 2 1.0 BACKGROUND 1.1 On July 3, 2012 Council Resolution C- 218 -12 was approved, authorizing Staff to negotiate an agreement with the City of Oshawa to provide Fire Dispatch Services and After Hours Call Reception Services, that the Clerk and Mayor execute an agreement with the City of Oshawa and that the 4 existing dispatchers be absorbed into fire suppression. 2.0 COMMENTS' 2.1 On February 4, 2013 an agreement between the Municipality of Clarington and City of Oshawa was finalized. On February 11, 2013 the City of Oshawa assumed Fire Dispatch Services and After Hours Call Reception Services for the Municipality of Clarington. 3.0 CONCLUSION 3.1 The City of Oshawa now provides Fire Dispatch Services and After Hours Call Reception Services for the Municipality of Clarington. The 4 dispatchers are presently training and will report to their respective fire suppression platoons on February 25, 2013. 4.0 CONCURRENCE Not required CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Gord Weir, Director of Emergency and Fire Services /Fire Chief List of Interested Parties: None 11 -2 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: N/A Report #: CSD- 001 -13 File #: Subject: COMMUNITY SERVICES — 2012 YEAR END REVIEW RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 001 -13 be received for information. Submitted by: JPC /ga /sm J,6Y/eph P. Caruana rector, Community Services Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -1 REPORT NO.: CSD- 001 -13 PAGE 2 1.1 The Community Services Department is responsible for planning, implementing and evaluating municipal recreation, leisure programs and facilities. This report is intended to provide Council with an overview of the activities associated with the Department's Recreation Services and Facilities Divisions during 2012. 2.0 RECREATION SERVICES DIVISION 2.1 There are many ways to participate in recreation in Clarington. There is a wide range of programs and services offered directly by the Municipality for residents of all ages as well as many recreation, arts and cultural volunteer and not -for- profit community organizations that provide valued and needed programming, activities and events. 2.2 Over the course of 2012, the Recreation Services Division offered residents of Clarington registered programs in aquatics and fitness, as well as youth and adult recreation programs. In addition to our structured programming, the Division is also responsible for facility memberships, recreational swimming and a variety of drop -in programs. 2.3. Recreation Services also plays an integral role in liaising and working with Clarington's many recreation based community organizations. The Community Development portfolio continues to evolve and reach out to new organizations while providing on -going support and information to the many organizations that provide a range of recreation opportunities and events for the residents of Clarington. 2.4 In 2012 Recreation Services experienced continued growth in most service areas with program registration revenue reaching an all time high of $920,000. $300,000.00 $250,000.00 $200,000.00 $150,000.00 $100,000.00 $50,000.00 $0.00 12 -2 Total Course Revenues U # j4o SAO Winter Spring Summer Summer Fall Day Camp 0 2010 Total Revenue $769,942.48 19 2011 Total Revenue $848,460.38 0 2012 Tota I Revenue $917,148.17 REPORT NO.: CSD -001 -13 2.5 The methods in which individuals choose to register continue to remain consistent over previous years with the greatest number of registrations occurring at our front reception counters. 2012 REGISTRATIONS 3.0 AQUATIC SECTION PAGE 3 ❑ In Person 0 IVR (Telephone Registrations) ❑ E- Connect (On -line Registrations) i) The Municipality operates three indoor aquatic facilities (Clarington Fitness Centre, Courtice Community Complex and Newcastle & District Recreation Complex) and one outdoor pool (Orono Park Pool). These facilities are operated seven days a week and offer a wide variety of both recreational swimming and aquatic instructional programs for the community. ii) Currently, the Municipality employs 63 part -time aquatic staff annually. Staff includes high school, college and university students as well as adults working daytime hours. iii) In addition to their numerous qualifications, new hires undergo extensive training (approximately 20 hours) at all three indoor facilities prior to working their first shift. Staff are required to attend on -going training every three months. Pre - summer training includes an annual Lifeguard Competition, where staff are placed in teams and compete through various events, giving them an opportunity to showcase their lifeguarding and first aid skills. iv) While only part -time, these positions offer students valuable experience in areas of customer service, working with the public, dealing with difficult situations, first aid and emergency situations. 3.1 Instructional Aquatic Programs i) Community Services currently offers 69 hours of aquatic instructional programming each week between our three indoor pools. Over the past five years, aquatic programs have seen an overall increase of 20 %. In 2012, approximately 6,900 individuals participated in aquatic instructional programs. 12 -3 REPORT NO.: CSD- 001 -13 Aquatic Program Participant Statistics PAGE 4 Pool 2010 2011 2012 Clarington Fitness Centre 664 639 622 Courtice Community ;° ' 2,630 2,893 3,018 Complex Newcastle & District 2,735 3,073 3,220 Recreation Complex Total Number of Users 6,029 6,605 6,860 3,2 Recreational Swimming i) The Department offers a wide variety of swims at its indoor facilities, including Adult, Lane, Adult /Lane, Public and Family. Combined at all three indoor facilities, the Municipality offers an average of 98 hours of swims per week. ii) Recreational swimming remains a popular activity for all ages. In 2012, over 91,000 people visited a pool for recreational swimming. While usage fluctuates year to year, and pool to pool, over the past three years, usage of the four aquatic facilities combined has seen an overall increase of 8.7% (7,994 swimmers). Pool 2010 2011 2012 Clarington Fitness Centre 12,421 12,112 13,025 Courtice Community 28,953 28,686 31,880 Complex Newcastle & District 38,869 40,710 42,745 Recreation Complex Orono Park Pool 3,430 3,640 4,017 Total Number of Users 83,673 85,148 91,667 12 -4 REPORT NO.: CSD- 001 -13 3.3 School Board Swimming Lessons PAGE 5 i) Since September 1997, the Community Services Department has offered a customized program for the Boards of Education within Clarington. ii) At the present time, the Municipality reserves 15 one -hour time periods from mid - September to mid -June for school use. These time periods are programmed during the slower daytime hours, primarily afternoons. iii) Participating schools vary in both the grade and the number of students participating in the program. Some schools designate swimming for certain grades, usually grades 3, 4 or 5. Other more enthusiastic schools give each grade the opportunity to attend every school year. iv) Partnerships such as the School Board Swim Program target residents who may not normally be reached through municipal swimming lessons, due to shift work, irregular schedules or financial limitations not allowing families to attend evening and weekend classes. The program also increases children's exposure to water safety education and lifesaving skills. v) The 2011 -2012 school year saw 11 local schools participate in the school board swimming program, bringing a total of 532 children. vi) While the program continues to provide valuable water safety education and awareness to children in our community, the total number of children who participated in this program decreased significantly from the 2010/11 school year. With increasing busing costs, rental fees, and teacher labour issues, many schools have opted out of the program, or decreased the number of students they are sending to participate. Schools that previously sent all grades (1 -8) are now targeting grades 3 -5. This decrease has had a significant impact on facility pool rental revenue, particularly at the Courtice Community Complex. See page 18, section 8.3 for annual hourly comparisons of school board rentals. 4.0 FITNESS SECTION i) The Community Services Department is pleased to offer fitness programs and activities at various municipal recreation facilities. The main fitness facility in Clarington is located within the Courtice Community Complex — Courtice Fitness Training Facility. A satellite program is also offered in the Newcastle & District Recreation Complex. These fitness programs and activities are conducted by 9 certified Fitness Trainers and 25 certified Fitness Instructors. ii) Courtice Fitness Training Facility This facility is open weekdays, 6am -10pm and weekends 8am -9pm. The Courtice Fitness Training Facility has a large fitness training floor with a variety of cardio and strength equipment as well as a separate group fitness studio where we offer programs such as Spinning, Yoga and 12 -5 REPORT NO.: CSD- 001 -13 PAGE 6 Zumba, among others. We offer one -on -one and small group personal training with certified personal trainers. iii) Newcastle & District Recreation Complex Group fitness classes are offered at the Newcastle & District Recreation Complex most weekday mornings, some evenings and most Saturdays throughout the year. The group fitness program is available to members, registered participants and drop -ins. We are pleased to offer a range of programming to suit a variety of fitness needs. 4.1 Fitness Memberships In 2012, we have seen a resurgence in membership sales that has not been seen since 2008. Membership sales increased significantly over 2010 and 2011. This increase can be attributed to membership promotion and retention strategies such as members receiving an additional month on their annual membership if they renew prior to their expiry date, as well as a turnaround in the economic climate and a focus from the health community on the benefits of active living. Fitness Membership Sales Statistics 2008 to 2012 Members One Month Three Month Annual Corporate Staff Student Total 2008 111 234 590 403 56 89 1,483 2009 104 214 558 308 44 71 1,299 2010 65 163 508 392 35 69 1,232 2011 102 159 425 446 27 71 1,230 2012 77 171 519 591 34 90 1,482 4.2 Group Fitness Programs Courtice Community Complex The Community Services Department offers group fitness classes which appeal to a wide variety of clientele. Fitness Staff are constantly reviewing fitness related research in an attempt to capitalize on new fitness trends. ii) Similar to 2011, we saw a continued increase in 2012 in participation in fitness classes on a drop -in basis largely due to the flexibility this option provides (see charts on next page). At the Courtice Fitness Training Facility, Group Fitness Program drop -ins and 10- ticket pass sales have increased by 36.6% in 2012 compared to 2011. This is a 53% increase over the past two years to the drop -in group fitness program. 12 -6 REPORT NO.: CSD- 001 -13 Newcastle & District Recreation Complex i) Since the introduction of group fitness classes at the Newcastle & District Recreation Complex in 2008, the program has been growing based on demand and customer feedback. In 2012, we saw our first plateau in the sales and registrations of the Newcastle group fitness memberships and programs. ii) In September 2012, the flooring in the Newcastle & District Recreation Complex program room was upgraded to one that is more suitable for group fitness classes, but would allow the room to still maintain a multipurpose function. We hope that with this upgrade we will see participation rates and membership sales increase in 2013. Group Fitness Registration Comparison 2008 -2012 Memberships* / Registered Participants / Drop -Ins / 10- Ticket Passes NDRC - Registered 118 254 215 164 156 © NDRC -10 Ticket Pass 0 61 95 101 105 ® NDRC - Drop -Ins 0 128 249 282 376 o NDRC - Memberships 0 8 15 36 33 [[ r *since membership options to the Courtice Fitness Facility are all- inclusive, membership numbers are not displayed, in this chart. It can be assumed that approximately 30% of the CCC - fitness members attend group fitness classes at both CCC and NDRC. 12 -7 REPORT NO.: CSD- 001 -13 4.3 Grade 5 Action Pass PAGE 8 i) The Municipality of Clarington has been a partner in the Durham Grade 5 Action Pass which was introduced in 2008 to all grade 5 students in Durham Region. The pass provides free access to public swimming, skating and drop -in basketball during the year the student is in grade 5. This pass was introduced to address the growing concern over the number of sedentary, obese children in our society. ii) The Grade 5 Action Pass has been offered to all students during their grade 5 year. The pass provides free drop -in access to students for public swims and skates and runs October 1St of the year the student is in grade 5 until August 31St of the following year. iii) In 2012, we saw 6% of previous Grade 5 Action Pass holders continue to participate in some form of registered recreation with the Community Services Department. Number of Grade 5 Action Passes Activated 2008/2009 2009 / 2010* 2010 / 2011 2011/2012 2012/2013 YTD 336 115 283 415 288 *Due to the outbreak of H1 N1 in 2009, this program, which is promoted through the Health Department, saw a decrease in registrations due to lack of available resources. 5.0 RECREATION SECTION i) The Community Services Department offers recreation programs and camps at various municipal recreation facilities, local schools and park locations throughout Clarington. The recreation programs service all age groups. Residents have options for registered programs, weekly drop -ins, pay -as- you -play and free programs. ii) The recreation section employs 98 part -time recreation staff annually. The staff team is primarily made up of high school, college and university students. All recreation staff take part in seasonal training, including health & safety, WHMIS, customer service, leadership development, program planning and many others topics. iii) Many of the employees within the recreation section are first time job seekers. The Municipality has the opportunity to assist these young adults in gaining and developing life skills that will benefit them for years to come. 5.1 Summer Camps For a number of years, the Community Services Department has offered summer camp programs to our residents. These camps serve a wide range of children and youth from 4 - 16 years of age. In 2012 there were a variety of camp opportunities including; Leadership Camp, Trip Camp, Sports Camp, Kinder Camp, Arts Camp, Eco Camp, Junior Chef Camp, 12 -8 REPORT NO.: CSD- 001 -13 PAGE 9 Dodgeball Camp and Outdoor Adventure Camp. Over 1,600 participants took advantage of our registered camp programs in 2012. 2000 1500 1000 500 0 Total Camp Registration (including extended care registrations) 2010 2011 2012 ii) Camp programs continue to accommodate as many individuals in the Municipality of Clarington as possible. The Department continues to revise and improve the camp program each year, achieving the underlying goal of providing quality programs at a reasonable fee. iii) In the summer of 2012 Community Services employed a total of 34 students as camp supervisors and counsellors. They brought a wide range of knowledge, experience, leadership and enthusiasm to the team. All staff received over 40 hours of pre -camp training in areas such as leadership development, team building, recognizing child abuse, customer service, program planning, behaviour management, conflict resolution, risk management and administrative responsibilities. They were also required to be certified in the High 5 Principles of Healthy Child Development, Standard First Aid and CPR "C" as well as providing an acceptable Criminal Background Check. iv) Once again Community Services partnered with the YMCA Early Years staff to continue in delivering a comprehensive Mobile Playground program to the community each week of the summer. YMCA Early Years and Community Services each committed one van and two staff. The drop -in style program offers a less structured option to our day camps for participants and caregivers. The two "Funmobiles" each visited a different location every day and delivered games, activities and crafts appropriate to the participants. No pre- registration was required and often parents /caregivers would come to the park and socialize as their children participated. The Mobile Playground rotated through 13 different parks weekly during the summer which included: Tyrone Park, Orono Park, Guildwood Park, Pearce Farm Park, Walbridge Park, West Side Park, Roswell Park, Kendal Park, Ina Brown Parkette, Avondale Park, Elliot Park, Memorial Park in Bowmanville and Haydon Hall. Attendance at the Mobile Playgrounds, at most locations, was very positive with close to 2,500 people visiting the playgrounds throughout the summer. 12 -9 REPORT NO.: CSD- 001 -13 5.2 Public Skating PAGE 10 i) In 2012, Community Services had close to10,000 participants attend our public skating programs throughout the Municipality. ii) In the fall of 2012, as a result of customer feedback, the timing of when public skates occurred was revised to increase options for individuals and families while reducing service duplications. iii) These changes have had a positive effect on attendance numbers as we experienced an increase of over 2,000 people from the previous year. Facility 2010 2011 2012 South Courtice Arena 4,126 4,842 6,359 Garnet B. Rickard Complex 2,818 2,064 2,370 Darlington Sports Centre 770 844 1,242 TOTAL 7,714 ` 7,750 9,971 5.3 New Program Initiatives i) Community Services staff are consistently evaluating programs and services so that we may continue to offer the highest quality service to the residents of Clarington. 2012 saw the addition of new programs such as a Friday Night Drop -in in Orono, House league Hockey Camp during March Break and some new cooking programs. Staff are well on their way in planning for some exciting new program options in 2013, including a children's Lego program, instructional skateboarding for children and youth, introductory soccer and lacrosse camps during the summer and expanding our adult recreation program offerings. 5.4 Summer Job Subsidy Program i) The Summer Jobs Service is a student job subsidy program created by the Province of Ontario and is facilitated in Durham Region through the John Howard Society. This is the ninth year that the Community Services Department has facilitated the program on behalf of the Municipality. The program provides up to a $2.00 per hour wage subsidy to employers who employ students for the summer. This program is designed to help eligible youth prepare for employment, gain employment experience and stay in school. The Summer Jobs Service program is targeted to students aged 1.5 - 24 years (up to 29 for a person with a disability) who are currently attending school and plan to return to school in the fall. It should be noted that eligibility does not guarantee the employer will receive $2.00 per hour per student as the total funds are distributed by formula to the participating employers. ii) The subsidy that the Municipality received was $14,480. Municipal departments do not budget for this revenue as the program is not guaranteed from year to year. The funds are recognized in a miscellaneous revenue account specific to each department. 12 -10 REPORT NO.: CSD- 001 -13 2012 Summer Job Subsidy Funding by Department Operations 5.5 Financial Assistance Programs PAGE 11 0 Community Services Department 0 Operations Department i) The Community Services Department is committed to increasing access and participation in recreation activities among Clarington residents. ii) The Canadian Tire Jumpstart program was created by Canadian Tire Foundations for Families, and works in partnership with the Community Services Department. The program's goal is to provide financially disadvantaged children 4 to 18 years of age with the opportunity to participate in sports and recreation activities. Canadian Tire Jumpstart Statistics Year Number of Children Assisted ° Funding ; Distributed 2010 18 $2,900 2011 25 $2,831 2012 24 $3,245 iii) In addition, the Municipality of Clarington directly offers two financial assistance programs: a) Financial Assistance Program (FAP) - Individuals or families currently receiving Ontario Works or Ontario Disability Support Program Income Support can apply for financial assistance of up to a maximum of 50% of the program /membership registration fee. The chart below identifies the number of families and individuals who received financial assistance with registration fees over the past three years. 12 -11 REPORT NO.: CSD- 001 -13 Financial Assistance Program Statistics PAGE 12 Year Number of Families Number of Individuals 2010 24 40 2011 16 33 2012 29 58 b) Membership Access Program (MAP) - The Membership Access Program strives to increase recreation opportunities for individuals with a permanent disability. Clarington residents who meet the age criteria for facility memberships and who have a permanent disability are eligible for the Membership Access Program which provides a reduced fee for facility memberships. As this program relates to a permanent disability, once an individual is confirmed eligible this program remains available to them indefinitely; there is no re- application process. Membership Access Program Statistics Year Number of Individuals 2010 15 2011 4 2012 7 5.6 Advancing Affordable Access to Recreation in Durham Region i) In 2012 staff from the Community Services Department attended a one day workshop to discuss affordable recreation for all within Durham Region. From that workshop a steering committee was created to address this growing concern. ii) The Advancing Affordable Access to Recreation Committee in Durham Region is comprised of recreation, health, education and social service practitioners in Durham Region who believe in the value of barrier free active lifestyles for all residents. The steering committee has been formed to develop a framework /charter that would result in greater participation in recreation by all residents and build the capacity of practitioners to better reduce barriers. Specifically, the initiative will identify and address the barriers faced by lower income residents and families. 12 -12 REPORT NO.: CSD- 001 -13 PAGE 13 iii) The committee will be working over the course of the next few months to complete a number of tasks, including: ® Continue to gather information and create a data base on current subsidy levels and usage of financial subsidy across Durham Region; ® Review the "Affordable Access to Recreation for Ontarians Policy Framework" with a view to adopting it to the Durham context; ® Investigate the opportunity to facilitate a business case for Durham Region to provide a greater investment in recreational opportunities for residents with a low income background; ® Investigate the benefits and opportunities of a municipal and community delivery organizations standardized affordable access model in Durham Region; ® Develop a summary report to local municipalities and the Regional Council of Durham. 6.0 COMMUNITY DEVELOPMENT i) Community Development is an ongoing process working with community organizations and volunteers to assist with their organizational growth and development which will enable them to identify and respond to current and future community recreation and leisure needs and interests. To be successful, Community Development requires developing a rapport and credibility within the community through an ongoing relationship. The true strength of a community is measured by its volunteer leadership. Volunteers provide leadership in the provision of programs and services that enhance the quality of life possible within the community; everything from leisure opportunities and social support, to activities and community events, for all residents regardless of age and background. To create an exciting, vibrant, and caring community there needs to be a strong base of volunteer leadership. iii) Staff developed a strategy which was geared towards enhancing the relationship with community partners by creating an environment of encouragement, facilitation and learning which would help to ensure that the volunteer experience was fulfilling and productive. iv) Based on feedback from our community partners, staff worked with local trainers to develop a series of community development events which would address some training needs and also provide a forum for networking and support among the volunteer community. The following workshops were offered to the volunteer sector in 2012: ® Smart Serve Certification Getting More Time out of Your Time — Time Management Lord Stanley's Cup- A light hearted kick off to the Stanley Cup playoffs 12 -13 REPORT NO.: CSD- 001 -13 PAGE 14 Athletic Taping for Trainers Accounting 101 - Basic Bookkeeping for Community Organizations Making Ethical Decisions —NCCP coaching certification 6.1 Sport and Leisure Fair Many of our community groups have expressed frustration with the promotion and marketing of their programs. Although there are numerous opportunities for residents to partake in a wide range of sport and leisure pursuits, often they are not aware of these opportunities. The Sport and Leisure Fair was developed as a vehicle for groups to promote their programs and services to the general public in an open house type setting. Community groups are offered display space to promote their programs and services and the general public is invited to drop in and learn about the wealth of recreation and leisure opportunities available to them and their families. ii) In 2012, we rescheduled the Sport and Leisure Fair to Friday September 28th to minimize conflict with local school open houses and to tie the event into Sports Week in Clarington. The format was also revised, as only half of the hall was available due to the filming of the Million Dollar Neighbourhood. Community displays were set up in the north hall, through the Hall of Fame and into Pad A lobby. This set up created good flow and highlighted the family skate. iii) 35 community groups participated and over 400 members of the public enjoyed a free family skate and pizza, courtesy of Boston Pizza, while browsing the displays of recreation and leisure opportunities available for them within their community. 6.2 Clarington Sports Hall of Fame i) The Clarington Sports Hall of Fame continues to be a memorable event for the local sports community, thanks to the support of sponsors Ontario Power Generation and St. Mary's Cement. In 2012, 285 sports enthusiasts were on hand to acknowledge this year's inductees, Ernie Dickens, Don Gilhooly, Dave Larsh, Valerie Quinn, Phil Solomon and the Clarington Green Gaels Jr B Lacrosse Team, 1998. Sami Jo Small shared her experiences as an Olympic Gold Medalist and World Champion and proved to be an extremely entertaining and motivating guest speaker. 6.3 Community Events i) Winter WonderLearn The 2012 version of Winter WonderLearn was hosted at Newcastle & District Recreation Complex and the Newcastle Branch Library for the second year. These facilities were much better suited to handle the numerous interactive displays and workshops that have become a part of 12 -14 REPORT NO.: CSD- 001 -13 PAGE 15 this event. Participants enjoyed the Indoor Playground program courtesy of Ontario Early Years, live animals from the Bowmanville Zoo, face painting and the interactive education program offered by Clarington Emergency Services. Participants were able to enjoy wagon rides between the two venues. ii) Rotary Ribfest The fifth annual Rotary Ribfest was again hosted at the Garnet B. Rickard Fields June 8 -10. This event just continues to grow with over 50,000 patrons enjoying great entertainment and fabulous food in a friendly family environment. Ribfest has proven to be a wonderful initiative to highlight our community as 27% of the guests were from outside of Clarington. With seven "ribbers" on site and more vendors involved, there were many more food options for the crowds to contemplate. The funds raised at this event provide the opportunity for the Rotary Club to continue their support for many community events and initiatives. iii) Courtice Kids Of Steel The 2012 Courtice Kids of Steel Triathlon continued its tradition of excellence due to the efforts of Derrick McKay and his dedicated team of volunteers. The August 19th race was sold out again this year with 225 triathletes aged 3 -19, from across southern Ontario competing in this well run, fun and friendly event. For those that have not witnessed the spirit and dedication of a 3 -5 year old triathlete as they power their way around the course it is worth a visit! The Courtice Kids of Steel Triathlon has quickly established itself as one of the leaders of the Kids of Steel circuit. iv) Breakfast with Santa Breakfast with Santa was hosted at the Garnet B. Rickard Recreation Complex on Saturday December 1St in partnership with Ontario Early Years. Young children and their families enjoyed a full pancake breakfast followed by Christmas games and activities. The highlight of the morning is the visit from Santa. This year 575 people enjoyed this event at two sittings (9:00- 11:00am and 12:00- 2:00pm). v) Ride for United Way In 2012, The Ride for United Way returned to the Garnet B. Rickard Recreation Complex. Over 400 riders from across the GTA cycled through one of four courses ranging from 25 km to160 km, enjoying the lovely scenery Clarington has to offer. The 2012 Ride for United Way was a major event for the Durham United Way generating over $40,000 towards their fundraising target. 12 -15 REPORT NO.: CSD- 001 -13 6.4 Community Grant Program PAGE 16 i) The Community Grant Program was established many years ago with the intent to provide Council with a vehicle to acknowledge and support the efforts of our local volunteer community and not - for - profit agencies that provide services, events or projects which benefit the community. Historically, the allocation of funding for this program has been established at $1.00 per capita, providing a funding level of $80,000 annually. During the 2009 Municipal Budget process, grant requests normally received from the Newcastle Community Hall, Community Care Durham - Clarington and the Clarington Older Adult Association were re- directed from the Community Grant Program to the Municipal Budget process ($5,000 each for a total of $15,000). In addition, in an effort to maintain the - integrity of the Community Grant Program while still supporting the Courtice Rotary Canada Day celebrations, $5,000 was transferred from the Grant Program to the Corporate Services Department to be applied only to the funding of Canada Day Celebrations. Accordingly, a maximum amount of $60,000 was available for the 2012 Community Grant Program. ii) The Community Grant Program is continually evolving, undergoing review .and modification to ensure the program continues to provide Council with a means to support appropriate community initiatives which meet the defined criteria. Over the years the program has been successful in providing Council an opportunity to acknowledge and support the efforts of our local volunteer community and not - for - profit agencies. iii) On November 15th, 2011, staff hosted a community meeting to introduce the 2012 Community Grant Program. Invitations were sent to organizations that had been a part of the program over the three previous years and 14 organizations accepted. The meeting provided the opportunity for staff to update applicants on any changes or revisions to the process and also provided an opportunity for applicants to discuss their application and get clarification on the process and criteria. This meeting has been helpful in educating the public on the objectives and merits of the Community Grant Program while sending the message that as the community continues to grow there will be increased demands on the program. Applicants are encouraged to review their requests and apply for support only when truly required. iv) Both the number of requests and the amount of funds requested in 2012 were consistent with the 2011 requests. Seven of the forty -two requests received were from first time applicants. Community Grant Program 2009 Totals 2010 Totals 2011 Totals 2012 Totals Number of 41 42 44 42 Applications Amount Requested $114,500 $103,495 $129,154 $132,406 Amount Awarded $53,250 $59,179 $60,000 $60,000 12 -16 REPORT NO.: CSD- 001 -13 PAGE 17 6.5 Clarington Older Adult Association (COAA) i) The COAA continued to offer quality recreation and leisure opportunities to our growing older adult community through their primary location at the Beech Centre. ii) As the membership continues to grow, staff and the COAA have strived to offer increased satellite programming at facilities such as the Courtice Community Complex and Newcastle & District Recreation Complex. iii) In 2012, 29 programs were offered at these satellite facilities, bringing the total to 97 that have been offered since Council entered into the Memorandum of Understanding with the COAA on the delivery of partnership programs in July of 2009. While the programs experienced different levels of success, the dance and pickleball programs at Newcastle & District Recreation Complex firmly established themselves and enjoyed consistent numbers throughout the year. 7.0 FACILITIES DIVISION 7.1 The Facilities Division is responsible for the operations and maintenance of recreation facilities managed by the Community Services Department. This includes permitting of arenas, swimming pools, indoor soccer and multi - purpose rooms. The Division is also responsible for concessions, pro shops and vending operations in our facilities. This overview is intended to provide Council with an update on the activities and highlights of the Facilities Division for 2012. 7.2 Supporting the Facilities Manager, the Division is staffed by four Facilities Supervisors and the Food Services Co- ordinator. The Supervisors share the management of our seven indoor facilities and outdoor pool, while the Co- ordinator is responsible for concession and vending functions in all facilities. Along with the 24 full time unionized staff, the Division requires approximately 80 part time staff to help operate the facilities. 8.0 FACILITIES PERMITTING 8.1 Our facilities booking office, located at the South Courtice Arena is responsible for the facility permits issued by the Department on an annual basis. These permits include all rentals for our major sport users in the arena, pool and indoor field facilities, and the annual facility rental contracts for all major ice, indoor field and pool users. The majority of facility usage is permitted to Clarington based minor sport users. 12 -17 REPORT NO.: CSD- 001 -13 8.2 2012 hourly ice and floor rental statistics are as follows: PAGE 18 Category 2010(hours) 2011 (hours) 2012(hours) Minor Hockey — Boys 5,475 5,651 5,865 Minor Hockey — Girls 1,903 2,097 2,129 Figure Skating 622 624 706 Speed Skating 166 212 224 Adult Hockey 1,384 1,478 1,359 School Boards 267 231 208 Other (incl Powerskating &Private) 358 465 350 Lacrosse /Ball Hockey(Dry Pad) 1,108 1,368 1,472 Total 11,283 12,126 12,313 Adult hockey rentals were down as a number of seasonal contracts were not renewed; however this was offset somewhat with an increase in late night rentals offered at the discounted rate. School board rentals dropped in Fall 2012 as their extracurricular activities were reduced and /or eliminated. 8.3 2012 hourly swimming pool rental statistics are as follows: Category 2010(hours) 2011 (hours) 2012(hours) Swim Clubs 642 736 763 School Boards 241 217 118 Other 108 151 112 Total 991 1,104 993 In 2012 Ajax Swim Club continued to rent pool space which represents the increase in hours. Again the drop in school board rentals is a result of their extracurricular activities being reduced and /or eliminated. 12 -18 REPORT NO.: CSD- 001 -13 PAGE 19 8.4 2012 hourly indoor soccer /outdoor lacrosse rental statistics are as follows: Category 2010(hours) 2011(hours) 2012(hours) Youth Soccer 1,225 1,044 1,055 Adult Soccer 294 305 195 Other 198 143 115 Youth and Adult Lacrosse 296 245 151 Total 2,013 1,737 1,516 Adult soccer rentals dropped as a result of reduced participants, which resulted in the soccer club fielding fewer teams for the season. Rental of the outdoor lacrosse bowl was down also as minor lacrosse use in 2012 was significantly down from previous years. Staff will continue to market the facility to non soccer uses to increase field utilization. 8.5 Pay as You Go and Complimentary Programming In addition to private and community group rentals, the Department provides a variety of public programs to residents in our facilities. This includes pay as you go and complimentary programs. 2012 attendance statistics are as follows: Category 2011 Attendance 2012 Attendance Shinny Hockey 3,121 2,090 Shinn 55+ 3,305 3,658 Youth Shinny 663 564 Ticket Ice 819 747 Skate 55+ (complimentary) 5,053 5,246 Parent & Tot Skate (complimentary) 7,232 6,844 Indoor Soccer Walking Program (complimentary) 7,376 5,998 Indoor Soccer Drop-in Soccer 396 184 Total 27,965 25,263 Shinny hockey attendance suffered in 2012 as a number of players took part in programs in adjacent municipalities; however, attendance was back on the rise late in 2012. Drop -in weekday afternoon soccer attendance is a challenge and staff are looking into alternative programming for these time slots. 12 -19 REPORT NO.: CSD- 001 -13 PAGE 20 9.0 PUBLIC ACCESS DEFIBRILLATOR (PAD) PROGRAM 9.1 The Community Services Department is responsible for the administration of this program for all seven of our indoor recreation facilities as well as the Orono Arena, Newcastle Arena and Newcastle Community Hall. The annual program support and training is provided by Central East Pre - hospital Care Program (CEPCP) and the costs associated with this program are provided in the Department's annual operating budget. In addition to the annual training, program support includes medical oversight, equipment technical support and incident support. 9.2 With the expansion of the PAD program in 2013 to community halls and other facilities, the Operations Department will assume responsibility for the units at Newcastle Arena, Newcastle Community Hall and the Orono Arena. 10.0 FACILITY ACCESSIBILITY PROGRAM 10.1 In 2012 the Department continued to implement upgrades to our facilities that addressed improved accessibility for our patrons. Projects this past year at Courtice Community Complex included a re- design of the main reception area and replacement of accessible washroom partitions. Improvements were made to the Pad A lobby at the Garnet B. Rickard Recreation Complex to open the area and create better accessibility for heated viewing by arena patrons. 11.0 ANNUAL CAPITAL PROJECT PROGRAM 11.1 In addition to the day to day operations of the Municipality's recreation facilities, the Facilities Division also administers the Department's Capital Maintenance Program. Significant in scope, this program ensures our facilities are structurally sound and physical plants are maintained to industry standards. 11.2 Every five years, each facility undergoes a building audit, conducted by structural /mechanical engineers. This document provides information related to the structure and physical plant that enables staff to proactively maintain our assets, forming the basis for the current year's capital budget and four year forecast, which is approved each year through the budget process. In 2012 audits were completed for the Garnet Rickard Complex and the Clarington Fitness Centre. The recommendations from the Fitness Centre audit provided the basis for the proposed scope of work submitted for the Community Infrastructure Improvement Fund (CIIF) program funding request. 11.3 In 2012, the capital budget included projects that related to accessibility as mentioned above, energy conservation, mechanical equipment life cycle needs and patron amenities. The project list includes the Pad A dressing room /lobby lower roof replacement at Garnet Rickard Complex and fitness equipment replacement at the Courtice Community Complex. 12 -20 REPORT NO.: CSD- 001 -13 12.0 ENERGY CONSERVATION PAGE 21 12.1 Facilities management staff continue to serve as members of the Energy Management Steering Committee. Since the costs of heat, hydro and water in recreation facilities represent a significant portion of our annual operating costs it is important for staff to stay current in this area. 12.2 Staff monitor the monthly utilities charges and are able to more accurately estimate the impact to the operating budgets. In recent years we have been able to make adjustments to various utility accounts during the annual budget process. 13.0 HEALTH AND SAFETY 13.1 Workplace health and safety continued to be a high priority in 2012. In addition to the monthly workplace inspections completed by the Joint Health and Safety Committee, Department staff continued to perform monthly supervisory inspections at our recreation facilities. In addition, the divisional managers inspect the workplaces semi - annually with the Director performing annual inspections. 13.2 In 2012, funds were approved for employee safety devices. Due to the nature of our facility operations, staff are often working in facilities alone. We have recently purchased "man down" systems for our facilities that will be operational early in 2013. This enhancement will provide added safety measures for our staff. 14.0 COMMENTS 14.1 The Community Services Department is very proud of our accomplishments over the past year. Our state of the art recreation facilities offer a safe and attractive environment for all our residents to enjoy. 14.2 Our youth and adult recreation programming continues to provide Clarington residents with a variety of opportunities that encourage a healthy lifestyle. 14.3 In 2012, the Department will continue to identify areas of potential development and growth, ensuring quality recreational opportunities for our growing and diverse population. 15.0 CONCURRENCE: Not Applicable 12 -21 REPORT NO.: CSD- 001 -13 16.0 CONFORMITY WITH STRATEGIC PLAN PAGE 22 The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development _ Maintaining financial stability X Connecting Clarington X Promoting green initiatives X Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: George Acorn, Facilities Manager Sharon Meredith, Recreation Services Manager 12 -22 (;�If,Iadflgtffl REPPR COMMUNITY SERVICES DEPARTMENI Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: N/A Report #: CSD- 002 -13 File #: Subiect: HEART WISE EXERCISE PROGRAM RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD- 002 -13 be received for information. Submitted by: re ph P. Caruana tor, Community ces JPC /sm Reviewed by: ) -- .&_"a'L Fr6 klin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 12 -23 REPORT NO.: CSD- 002 -13 1.0 BACKGROUND PAGE 2 1.1 The newly re- branded Cardiac Health Foundation of Canada is a charitable organization dedicated to supporting cardiac rehabilitation and the advocacy of prevention and education across Canada. 1.2 The Cardiac Health Foundation of Canada promotes a program developed through the Ottawa Heart Institute titled "Heart Wise Exercise ". Heart Wise Exercise Programs steer people who are concerned about their health in the right direction by identifying safe, suitable and heart- friendly fitness programs within the community. Heart Wise Exercise programs are ideal for individuals who have completed cardiac rehab or who are at risk of cardiovascular disease. 1.3 The focus of the Heart Wise Exercise Program is to work with community programs to develop programming, and designate facilities, programs and classes where individuals can exercise regularly to prevent or limit the effects of living with a chronic health condition. 1.4' A designated Heart Wise Exercise Program meets the following criteria: 1. Encourages regular, daily aerobic exercise. 2. Encourages and incorporates warm up, cool down and self- monitoring with all exercise sessions. 3. Allows participants to exercise at a safe level and offers options to modify intensity. 4. Includes participants with chronic health conditions — physician approval may be required. 5. Offers health screening for all participants. 6. Has a documented emergency plan that is known to all exercise leaders, including the requirement of current CPR certification, phone access to local paramedic services and presence of an Automated External Defibrillator (AED). 2.0 HEART WISE EXERCISE PROGRAM IN CLARINGTON 2.1 Offering designated Heart Wise Exercise Programs in Clarington would offer an option to those living in the community with heart disease and other chronic conditions to integrate themselves into a local program once they have graduated from their cardiac rehabilitation program with physician approval. 2.2 This option would complement the existing agreement that the Municipality of Clarington holds with Lakeridge Health to offer Cardiac Rehabilitation programs in the community. 12 -24 REPORT NO.: CSD- 002 -13 PAGE 3 2.3 In order to be designated as offering Heart Wise Exercise Programs, the Municipality of Clarington, in partnership with the Town of Ajax and the City of Oshawa, hosted workshops for fitness staff in January and February 2013. 2.4 Workshop participants learned about cardiovascular prevention and chronic disease management, diabetes and exercise, exercise prescription, strength training, and much more. 2.5 Once designated as offering Heart Wise Exercise Programs, the Community Services Department will enter into an agreement with the Cardiac Health Foundation of Canada to join the GTA Heart Wise Exercise Program Network. This would allow us to use the Heart Wise Exercise logo when promoting our fitness programs. We will also then be included in the database of the Cardiac Health Foundation of Canada as a designated facility which offers options for people that follow the Heart Wise Exercise Program. 3.0 COMMENTS 3.1 Community Services Department staff will complete the required application in accordance with the Terms of Reference (Attachment 1), to become a partner of the GTA Heart Wise Exercise Program Network. 4.0 CONCURRENCE — NIA CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development _ Maintaining financial stability X Connecting Clarington Promoting green initiatives _ Investing in infrastructure _ Showcasing our community _ Not in conformity,with Strategic Plan Staff Contact: Sharon Meredith, Manager of Recreation Services Attachment: Attachment 1 - GTA Heart Wise Exercise Program Network - Terms of ,Reference 12 -25 Attachment 1 to Report CSD- 002 -13 A collaborative Partnership with the Cardiac Health Foundation of Canada, Ontario Trillium Foundation, Toronto Rehabilitation Institute, Toronto Emergency Medical Services, YMCA's of GTA, The Mikey Network and the University of Ottawa Heart Institute Terms of Reference Background The GTA Heart Wise Exercise Network, is a community -based partnership between the Cardiac Health Foundation of Canada (CHFC), the GTA cardiac rehab programs and community exercise facilities /programs. The CHFC and exercise facilities are working in collaboration to implement Heart Wise Exercise Programs in the GTA. HWEP is a model developed at the University of Ottawa Heart Institute to provide healthy and safe cardiovascular exercise for all. Purpose The role of the GTA NETWORK, is to provide feedback about NETWORK programs through on -going communication and direct involvement in program development. Promotion of long -term cardiovascular health in Toronto is a joint effort involving program developers, stakeholders, graduates of cardiac rehabilitation & secondary prevention, families and the public community. Therefore, the NETWORK is dedicated to enhancing the quality of programming specific to Heart Wise Exercise through direct collaboration. Additionally, the NETWORK provides a venue for continued discussion with program partners in the community. Finally, the NETWORK provides a system of communication that contributes to consumer - centred improvements that will continue to enhance the quality of life of individuals and families living with cardiovascular disease and other chronic health conditions. Objectives 1. To develop avenues of effective two -way communication between program consumers; graduates of cardiac rehab programs, families and the general public community, and program providers; NETWORK developers, the CHFC, the University of Ottawa Heart Institute, HWEP partners, community exercise facilities and resource providers. 2. To provide a system for ongoing advice, ideas and opinions specific to individuals living with cardiovascular disease and other chronic health conditions and the NETWORK initiatives. 3. To implement a system for the review and approval of applications submitted by potential NETWORK partners in the community. 4. To provide a venue for on -going assessment of NETWORK programs /facilities in Toronto to ensure the HWE criteria are followed and implemented as required. 12 -26 5. To provide a venue for on -going monitoring of the use of NETWORK promotional materials including; the NETWORK logo and symbol, NETWORK promotional brochure, and NETWORK information in exercise facilities, media, print and public environments to ensure. appropriateness, accuracy and accountability. 6. To act as a forum for discussion and a measure of consumer satisfaction regarding the impact of NETWORK in service direction /delivery, program accessibility, and overall quality of life of individuals and families living with cardiovascular disease and other chronic health conditions in Toronto. Membership The GTA NETWORK will be comprised of program providers and community exercise and physical activity partners. The requests for community exercise partner membership are submitted by the program /facility /individual, to the NETWORK via email /fax/mail to the CHFC. One representative from each NETWORK registered program/ facility /individual, will represent their respective program /facility as a community exercise partner of the NETWORK. Responsibilities 1. Members are expected to attend all meetings. 2. Members will respect the confidentiality of matters brought forward to the NETWORK. 3. Once accepted as a NETWORK partner, programs /facilities will be required to renew their agreement annually. As part of this annual renewal process, a staff representative from each partner program /facility will be required to attend a renewal meeting. 4. Members are expected to address any trouble shooting /complaints or adverse events that may arise with the implementation of this program. Issues will be documented by the recipient of the comment /complaint and addressed at the quarterly meetings of the NETWORK. Issues requiring immediate resolution will be dealt with by the recipient of the comment and the Director, Heart Wise Exercise Network, using best judgment, and will be reviewed at quarterly meetings. 5. Circumstances may occasionally create a conflict of interest. Individual members are responsible for declaring such conflicts. 6. Members are prepared to participate in open and honest discussion, in a constructive arid respectful manner. Accountability The NETWORK operates in partnership with the CHFC and is accountable to, and reports to, the CHFC. The NETWORK will provide a report to the HWE Network-' - Ottawa, as part of the annual renewal meetings. Schedule of Meetings The NETWORK- Toronto will meet up to four times per year. 12 -27 Clarhwn CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: Report#: CLD- 005 -13 File #: Subject: 4t" QUARTER PARKING REPORT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 005 -13 be received; and 2. THAT all interested parties listed in Report CLD- 005 -13 be advised of Council's decision. Submitted by: Wunic'al _ Reviewed by: 04- CMO Franklin Wu, k Chief Administrative Officer PLB /ag CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARI011C 3A6 T 905 - 623 -3379 13 -1 REPORT NO.: CLD- 005 -13 1. BACKGROUND PAGE 2 The following pertinent statistical information relates to Parking Enforcement activities for the months of October, November, December 2012 and is provided herein for the information of Committee and Council Notes: The meter revenue year to date has been amended due to a clerical error in the 2nd quarter to reflect the correct amount of total revenue for 2012. 2. CONCURRENCE: Not Applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Len Creamer, Manager, Municipal Law Enforcement Attachments: Attachment 1 - Parking Report for the 4t" Quarter of 2012 List of interested parties to be advised of Council's decision: 13 -2 ATTACHMENT #1 to Quarterly Parking Financial Report Tickets issued 13 -3 P.E. Officers 1,794 5,620 5,991 4,884 Police 18 41 63 61 Public Works 0 0 0 7 0 Group Four 140 441 188 '203 Aspen S rin s 11 33 27 46 Paragon Security 40 123 160 213 98 King Street West 9 79 50 147 ProSecurit 0 40 35 13 Fire Services 0 0 0 0 CLOCA 8 83 21 99. Brimacombe 0 0 1 N/A TOTAL 2,020 6,460 6,536 5,666 w Meters $24,834.00 $93,292.00 $89,60.0.50 $57,940.00 Permits $2,569.50 $8,832.92 $5,440.95 $6,339.30 Fines $26,432.00 $73,728.00 $74,581.00 $66,119.00 POA Court Fines Net $3,814.00 $13,044.00 Not Reported Not Reported MTO Char eback Ex ense - $2,409.00 - $9,382.50 - $10,758.00 - $11,400.75 TOTAL REVENUE $55,240.50 $179,533.42 $158,864.45 $118,997.55 y i Total conducted 21 85 130 100 # Tickets disputed 25 88 144 111 # Tickets cancelled 16 67 117 88 # Requests for trial 0 3 15 9 # Tickets upheld 9 19 27 23 13 -3 Date: February 25, 2013 Resolution #: By -law #: Report#: CLD- 006 -13 File #: Subject: BOWMANVILLE, CENTRAL BUSINESS IMPROVEMENT AREA NAME CHANGE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1 2 3 4 5 THAT Report CLD- 006 -13 be received; THAT the name of the Bowmanville Central Business Improvement Area be changed to the "Historic Downtown Bowmanville Business Improvement Area "; THAT the by -law attached to Report CLD -006 -13 be forwarded to Council for approval; THAT the resignation of Margaret Seaton from the Board of Management be received; and THAT the Bowmanville Central Business Improvement Area be advised of Council's decision. Submitted by: Reviewed by: P t B rie Franklin Wu, unicipal Clerk Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 -4 In 1977, a by -law was passed to designate the area commencing at the intersection of King Street West and Scugog Street, Bowmanville, easterly along King Street West and King Street East to the intersection of King Street East and George Street; Division Street from Queen Street to Church Street; Temperance Street from Queen Street to Church Street; Silver Street from King Street West to Church Street; and Church Street from Division Street to Scugog Street as the "Bowmanville Central Business Improvement Area." Since 2001, the Board has referred to itself as the "Historic Downtown Bowmanville Business Centre" but the name has never formally been changed by Municipal Council. The Board's bank account was with the Royal Bank in the name of "The Bowmanville Central Business Improvement Area ", but they accepted both of the above -noted names and "Bowmanville BIA ". Because the Royal Bank has moved to a new location outside the Bowmanville BIA boundaries, the Board has decided to relocate their bank account to the Bank of Montreal. This bank will only accept cheques that are made out to the official name; therefore the Board is requesting that the name be formally changed. 2. ACTIONS REQUIRED The Municipal Act, 2001 requires that improvement areas be designated by by -law, so it is necessary to make any changes it by by -law. Although not required by legislation, an information notice has been forwarded to all land owners in the area of the proposed by -law amendment advising of the name change. The original by -law was passed in 1977 and has been amended numerous times since. For ease of reference, it is recommended that a new by -law be passed incorporating all amendments to the original by -law. The only change to the by -law at this time, however, is the name change as requested by the Board. 3. CONCURRENCE This report has been reviewed by Andy Allison, Municipal Solicitor and Nancy Taylor, Director of Finance/Treasurer who concur with the recommendations. In January 2011, Council approved the appointment of the Board of Directors for the BIA. The Secretary- Treasurer of the Board of Management has advised that Margaret Seaton, who was appointed as a Director at that time, has now resigned from the position. 13 -5 -•- _ • �� 5. CONCLUSION It is respectfully recommended that the name of the Bowmanville Central Business Improvement Area be changed to "Historic Downtown Bowmanville Business Improvement Area" and that the necessary by -law be passed. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Patti L. Barrie, Municipal Clerk Attachments: Attachment 1 - By -law List of interested parties to be advised of Council's decision: Garth Gilpin, Secretary- Treasurer, Historic Downtown Bowmanville Business Centre 13 -6 ATTACHMENT # J- TO REPORT# 0.0-00613 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW 2013 -XXX Being a by -law to designate an area in the Bowmanville Central Business District as an Improvement Area and to establish a Board of Management for the Historic Downtown Bowmanville Business Improvement Area WHEREAS Section 204(1) of the Municipal Act, 2001 ' provides that a. local municipality may designate an area as an improvement area; NOW THEREFORE BE IT ENACTED AND IT IS HEREBY ENACTED as a by -law of the Corporation of the Municipality of Clarington: THAT the area described below is designated an Improvement Area within the meaning of the Municipal Act, 2001: Commencing at the intersection of King Street West and Scugog Street, Bowmanville, easterly along King Street West and King Street East to the intersection of King Street East and George Street; Division Street from Queen Street to Church Street; Temperance Street from Queen Street to Church Street; Silver Street from King Street West to Church Street; and Church Street from Division Street to Scugog Street 2. A Board of Management to be known as the "Board of Management for the Historic Downtown Bowmanville Business Improvement Area" (hereinafter called "the Board ") is established for the area designated in paragraph 1. 3. There is entrusted to the Board, subject to the limitations hereinafter set out, the improvement, beautification and maintenance of municipally -owned lands, buildings and structures in the area beyond that provided at the expense of the Municipality generally and the promotion of the area as a business or shopping area. 4. The Board shall consist of such number of members appointed by Council as the Council desires advisable, at least one of whom shall be a member of the Council and the remaining members shall be individuals assessed for business assessment in respect of land in the area or nominees of such individuals or of corporations so assessed. 5. Each member shall hold office for the term concurrent with the term of office of the appointing Council or until his /her successor is appointed. 6. Where a vacancy occurs from any cause, the Council shall appoint a person qualified as set out in Section 4 to be a member who shall hold office for the remainder of the term for which his predecessor was appointed. 13 -7 law 201.3 -XXX ..- 7. The members are eligible for re- appointment on the expiration of their term of office. 8. The Board shall, as soon as possible after its members are appointed, elect a chairman and vice - chairman and appoint a secretary and treasurer, and such other officers as it may deem necessary to properly conduct the business of the Board. 9. The Board shall keep proper minutes and records of every meeting of the Board and shall forward true copies of such minutes and records to all members of the Board and to the Municipal Council, as soon as possible after the meeting covered thereby. 10. The Board shall adopt and maintain only banking arrangements and ordinary good accounting practices that are acceptable to the Treasurer of the Corporation and keep such books of account and submit such statement from time to time as the said Treasurer may require. 11. The Corporation's Auditors shall be the auditors of the Board and all books, documents, transactions, minutes and accounts of the Board shall at all times be open to their inspection. 12. The fiscal year of the Board shall be the calendar year. 13. On or before the 1St day of March in each year, the Board shall submit its annual report for the preceding year to Council including a complete audited and certified financial statement of its affairs with balance sheet and revenue and expenditure statement. 14. The Board shall submit to the Council an annual budget in a form and at a time satisfactory to the Municipal Council and within the limits of the estimates as approved by Council, the money to be provided by Council shall be paid by the Treasurer of the Corporation to the Board from time to time upon receipt of requisitions signed by the Chairman thereof. 15. The Board shall submit to the Council a detailed program of the improvement beautification and maintenance proposed for each fiscal year with its budget. The Council shall within 45 days notify the Board where any project which forms part of the program may adversely affect the use or function of any land owned by the Municipality including any highway, street, lane or pedestrian walkway, and upon such notification being given, the Board shall delete the project or alter that project to the satisfaction of the Municipality. 16. Annual estimates for the Historic Downtown Bowmanville Business Improvement Area will be included in the Municipality's budget by -law and approved by Council on an annual basis. 13 -8 law 2013 -XXX Page 13 17. The Board shall deposit and keep on deposit with the Treasurer, insurance policies satisfactory in all respects to the said Official, indemnifying the Corporation against public liability ad property damage in respect of the activities of the Board. 18. By -law 77 -33 and all amendments thereto are repealed. 19. This by -law shall be effective on the date that it is passed. By -law passed this 4th day of March, 2013. 13 -9 Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: Report#: CLD- 007 -13 File #: Subject: AMENDMENTS TO RESPONSIBLE PET OWNERS BY -LAW AND KENNEL LICENSING BY -LAW RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 007 -13 be received; 2. THAT the proposed changes to Kennel Licensing be endorsed; 3. THAT the proposed changes to the Responsible Pet Owners By -law be endorsed; 4. THAT the proposed draft Responsible Pet Owners By -law, Attachment 1 to Report CLD- 007 -13 be passed; 5. THAT the proposed Kennel Licensing By -law, Attachment 2 to Report CLD- 007 -13 be passed; 6. THAT Council authorize staff to commence an amendment to the Zoning By -laws to amend appropriate definitions and provisions to provide greater consistency with the draft "Responsible Pet Owners By -law" and the proposed "Kennel By -law "; and 7. THAT all interested p rties listed in Report CLD- 007 -13 be advised of Council's decision. Submitted by: Reviewed by: P L B /CAG unicipal Clerk Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 °10 REPORT NO.: CLD- 007 -13 PAGE 2 1. BACKGROUND The Responsible Pet Owners By -law, By -law 2006 -227, was enacted by Council on December 18, 2006. This By -law repealed By -law 99 -90, as amended, and the primary changes were in response to the restricted breed requirements which were enacted under the Dog Owners Liability Act (DOLA). Since that time, several amendments have been made to the By -law respecting fees and leash free areas. The Kennel Licensing By -law, By -law 2006 -228, was also enacted by Council on December 18, 2006. This By -law, although a new by -law at that time, was based on sections removed from the prevailing Responsible Pet Owners By -law, By -law 99 -90. Staff have been working under the authority of these two By -laws for six years now, and are proposing a number of changes which, if approved by Council, will provide: more efficient means by which to address situations involving aggressive dogs, and clarity on definitions, including doggie daycares and boarding kennels. Additionally, the recommended changes will correct a few areas which were overlooked at the time that By -law 99 -90 was separated out into two By -laws. These particular corrections will enable the Animal Services Officers to enforce the requirements of the By -laws as they were intended. In drafting the recommended By -law changes, Municipal Clerk's staff consulted with Planning Services and the Municipal Solicitor. During the previous term of Council, staff consulted the Clarington Agricultural Advisory Committee and the former Animal Advisory Committee for input regarding the maximum number of dogs. Additionally, draft copies of the proposed Kennel Licensing By -law were sent to all existing licensed Kennels soliciting comments. Feedback from these stakeholders has been incorporated into the recommended draft by -laws attached to this Report. 2. Responsible Pet Owners By -law In addition to minor housekeeping amendments to the existing Responsible Pet Owners By -law, the following details the significant changes being proposed by staff. 2.1 Aggressive Behaviour Involving Restricted Breeds By -law 2006 -227 was drafted to acknowledge the requirements of DOLA and demands our Animal Services Officers to initiate a proceeding under DOLA for any incident of aggressive behaviour involving a restricted breed dog (ie. Pit Bull). This approach, at that time, was deemed appropriate. Since the enactment of the restricted breed requirements under DOLA, however, we have learned through various cases that the Crown's expectations for our DOLA case files are extremely challenging to meet and are therefore not likely to proceed. At a more local level, staff has found that initiating a proceeding under DOLA for an incident involving a restricted breed often leads to the case not proceeding due to minor technicalities. In these cases, the net results are staff frustrations, poor use of court and staff resources, and very dissatisfied victims. Staff 13 -11 REPORT NO.: CLD- 007 -13 has concluded, that these outcomes could more appropriately be avoided by handling the situations through our traditional Order to Restrain process. Staff are therefore recommending that the By -law be amended such that a standard process be used for investigations and Orders regardless of the breed. This would not, however, affect our right to initiate a proceeding under DOLA should the situation warrant. 2.2 Orders to Restrain — Flexibility of Content Currently Section 5.2.6 of the By -law demands all Orders to Restrain include the following requirements: a) Licence and register the dog with the Municipality within 7 days, have the dog microchipped within 21 days, and provide proof of both within 30 days of.receipt of the Order; b) Notify the Municipal Clerk, or designate, immediately upon relocating the dog or transferring the ownership of the dog; c) Restrain the dog at all times while on the Owner's property (i.e. in a fenced in area) to prevent contact with people and other animals; and d) Muzzle and leash the dog when off the owner's property with a leash no longer than 6 feet and under the care of someone 16 years or older. The intent of an Order to Restrain is to ensure the safety of those persons or animals who may come in contact with the subject dog. While these measures prove very effective, there are a number of instances where some of the requirements may not. be appropriate. Staff is often faced with situations where the circumstances of the bite /attack may more appropriately require only some of the aforementioned requirements or may require additional requirements. Staff is recommending that the By -law be amended to allow the Officers flexibility in determining the appropriate requirements of an Order to Restrain based on each situation. Staff is not recommending any changes to the existing right of the Owner to appeal an Order to Restrain. 2.3 Restriction on Number of Pets Allowed — Extension to Agricultural Land Currently there is a disconnect between the Responsible Pet Owners By -law and the Kennel Licensing By -law where the maximum number of dogs permitted is concerned. The intent, when the kennel licensing provisions were removed from the Responsible Pet Owners By -law in 2006, was to allow owners to have three dogs and should the owner be situated on agriculturally zoned property with more than five acres, they could own more than three provided they applied for and met all the necessary requirements of the Kennel licence. Unfortunately, the intent has not been met due to inconsistency between the Responsible Pet Owners By -law, the Kennel Licensing By -law, Zoning By- law 84 -63 and Zoning By -law 2005 -109 for lands within the Oak Ridges Moraine. 13 -12 REPORT NO.: CLD- 007 -13 PAGE 4 Staff are recommending that the Responsible Pet Owners By -law be amended to extend the restriction of the maximum number of dogs to also include agriculturally zoned lands unless licensed as a Kennel. Recognizing the need to allow owners who are actively involved in hunting or showing dogs or owners who have working dogs as part of their husbandry, an exemption clause is also recommended. To qualify for the exemption, the owners would be required to provide active participation. Note, these requirements currently exist in the Kennel Licensing By -law. See Section 3.2 of this Report for recommended changes to the Kennel Licensing By -law as it pertains to the maximum number of dogs permitted to coincide with this recommended change. Note, provisions will be included with the amendment to permit owners who currently have more than the recommended maximum to keep those dogs until they have died or are otherwise rehomed. 2.4 Restriction on Number of Pets Allowed — Exemption Permit for Urban Areas The Clarington Responsible Pet Owner's By -law has imposed a maximum dog limit for many, many years. However, over the past few years, staff has dealt with the occasional situation where, due to very unusual circumstances, a family is faced with having to part with one of their dearly loved pets in order to meet the by -law requirements. Such circumstances have included a merging of two families, a family moving into Clarington where the previous municipality allowed more dogs than Clarington, or where there has been a death in the family and an "inheritance" of the family member's pet. These are challenging situations for the Officers and the by -law does not provide any flexibility, thus the only recourse has been for the owners to request an exemption from Council. To address these situations, staff is recommending that the Municipal Clerk, or designate, be authorized, through a permitting application process, to approve the keeping of more than the prescribed limit where deemed appropriate. 2.5 Minimal Care Requirements — Owner to Live on Property Where Dog is Housed Section 13 of our current By -law speaks to minimum animal care requirements. These requirements are consistent with Provincial Regulations under the Ontario Society of Prevention of Cruelty to Animals Act. Our Officers have, on occasion, encountered situations where animals are kept restrained on a vacant property where the animal appears to be more or less healthy but the welfare of the animal is questionable. As authorized under the Ontario Society of the Prevention of Animal Cruelty Act, to address these types of situations, staff is recommending that our, minimal animal care requirements be expanded to include a requirement that where an animal is customarily kept in an area other than within a dwelling unit, the animal shall only be kept on the same property as the owner's dwelling unit. This recommended amendment also includes an exemption for a dog which is relied on as part of the farming husbandry. 13 -13 3. Kennel Licensing By -law Clarington currently has 13 licensed kennels. Staff circulated the proposed draft Kennel By -law to every licensed kennel owner and invited input and comments. Two owners responded. Staff responded to all of their questions. One respondent requested: clarification in Section 1.7 - Application; allow licence renewals to rely on previously submitted drawings where no changes to the property have taken place; and recommended a change of wording in Section 5.1 Boarding. All of these requests for changes have been incorporated into the proposed draft by -law. The other respondent expressed concerns with allowing "doggie daycare" on lands not zoned for kennels. In addition to minor housekeeping amendments to the existing Kennel Licensing By -law, the following details the significant changes being proposed by staff. 3.1 Definitions — .Consistency and Clarification Staff are recommending that the definitions for both Boarding Facility and Kennel be replaced with definitions that are more consistent with the definitions contained in Zoning By -law 84 -63 and Zoning By -law 2005 -109 for lands within the Oak Ridges Moraine. Currently the two By -laws are not consistent as the 2005 Oak Ridges Moraine By -law was made to be less rigid than the definition of Kennel in 84 -63. The provisions of the two Zoning By -laws should be generally consistent, recognizing that there may need to be some differences with the focus in zoning on land use compatibility versus the focus on animal welfare and consumer protection. The proposed new definitions are: Boarding — means the taking in of dogs for a temporary period of time for financial gain. Kennel — means a building or structure within which four or more dogs are being kept, or boarded for profit and includes any associated lands. 3.2 Restriction on Number of Pets Allowed — Hunting, Working & Show Dogs - The combined intent of the Kennel Licensing By -law and the Responsible Pet Owners By -law is to promote the safety of the public, health and well -being of animals, and consumer protection. The existing Private Kennel requirements are really out of place. "Kennel ", as defined both in the existing By -law and the proposed definition above, speaks to "for profit ", where as a Private Kennel is defined and designed to accommodate owners who hunt or show or have working dogs to keep more the maximum number of animals. This concept of Private Kennel has proven to be confusing both for staff and the public. Staff recommends that any reference to "Private Kennel" be removed from the Kennel Licensing By -law as well as Zoning By -law 84 -63. Staff further recommends that the exemption to the maximum number of dogs be included in the Responsible Pet Owners By -law (see section 2.3 above) and that proof of active participation clauses (similar to those currently detailed under the Private 13 -14 REPORT NO.: CLD- 007 -13 PAGE 6 Kennel Licence section of the Kennel By -law) be also added to the Responsible Pet Owners By -law. 3.3 Licensing Period — Change from March to May Kennel licences are currently valid from the date of issue and expire on March 31St of each year. Prior to issuing a licence, Animal Services Officers attend each applicant's facility. Conducting these inspections during the month of March and the beginning of April causes difficulty due to weather conditions. Often the state of the facility grounds are not exposed due to snow. Staff therefore recommends that the Kennel licensing period expire on May 31St of each year. Should Council approve this recommendation, existing licences would be extended for the two month period. 3.4 Doggie Daycare As stated earlier; one of the goals of the Kennel Licensing By -law is to provide consumer protection. While the Zoning By -laws speak to Kennels and Home Occupations, ,neither the Kennel Licensing By -law, the Responsible Pet Owners By -law nor the Zoning By -laws explicitly addressed doggie daycares. To provide clarity on licensing requirements for doggie daycares, staff are recommending that a new clause be added to the Kennel Licensing By -law to .explicitly state that a licence is not required where there are not more than the permitted number of dogs allowed as per the Responsible Pet Owners By -law being boarded. Note, the existing rules are not being amended, but rather clarified. Should a doggie daycare operator board more than the permitted number of dogs allowed as per the Responsible Pet Owners By -law, the owner is required to apply for and qualify to licence the operation as per the Kennel Licensing By -law. 3.5 Animal Breeding — Clarification In support of the restricted breed requirements of DOLA and to add clarification to the By -law, staff are recommending that a clause be added to the Kennel Licensing By -law which expressly prohibits the breeding or boarding of any animal prohibited by law. (eg. Pit Bulls). To add clarity to the protection of the animals, staff are recommending that clauses be added to the Kennel Licensing By -law which expressly prohibits a person from whelping more than one litter per dog within a twelve month period, and from breeding any dog under the age of one year old. 13 -15 REPORT NO.: CLD- 007 -13 PAGE 7 3.6 Appeal Process As stated earlier, the Municipality regulates Kennels in Clarington to promote the safety of the public, health and well -being of animals and consumer protection. The zoning requirements to operate a Kennel in Clarington is defined in the Zoning By -law. The application requirements, operating standards, animal care and facility management requirements are all very clearly defined in the proposed Kennel By -law. The standards that must be met are not unreasonable nor cost prohibitive. Staff therefore recommend that the Kennel license application appeal process be removed thus rendering the Municipal Clerk's decision as final. 4. CONCURRENCE This report has been reviewed by Andy Allison, Municipal Solicitor and David Crome, Director of Planning Services, who concur with the recommendations. 5. CONCLUSION Staff are committed to ensuring the safety of the public, the health and well -being of animals and consumer protection. To better enable staff to achieve these goals staff is requesting that Council approve the recommended changes to the Responsible Pet Owners By -law and the Kennel Licensing By -law to: a. delete private kennel category b. clarify doggie daycare C. prohibit breeding of illegal dogs d. allow for flexibility in Order to Restrain requirements e. extend the restriction of the number of dogs to agriculturally zoned lands f. authorize Municipal Clerk to permit exemptions to restrictions on number of dogs in specific circumstances g. require owners to live on the property where dogs are being housed. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Anne Greentree, Deputy Clerk Attachments: Attachment 1 - Draft Responsible Pet Owners By -law Attachment 2 - Draft Kennel Licensing By -law List of interested parties to be advised of Council's decision: Animal Alliance Clarington Licensed Kennel Owners 13 -16 ATTACHMENT # ._.TO REPORT # - ® __ 3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW 2013 -XXX Being a by -law respecting responsible pet ownership WHEREAS Section 11 of the Municipal Act, 2001 confers the power to pass by -laws respecting animals to lower -tier municipalities; WHEREAS under Subsection 8(3) of the Municipal Act, 2001 a by -law respecting a matter may (a) regulate or prohibit the matter; (b) require persons to do things respecting the matter; and (c) provide for a system of licences respecting the matter; WHEREAS Section 103 of the Municipal Act, 2001 confers the power upon a municipality to pass a by -law to provide for the seizure and impounding of animals being at large or trespassing and the sale of impounded animals under certain conditions; WHEREAS Section 105 of the Municipal Act, 2001 requires that a hearing be held on whether to exempt the owner of a dog in whole or in part from muzzling requirements imposed by the municipality when so requested by the dog owner; and WHEREAS the Municipality promotes the humane treatment of animals and responsible pet ownership. NOW THEREFORE the Council of The Corporation of the Municipality of Clarington hereby enacts as follows: PART 1 - INTERPRETATION Definitions 1.1 In this by -law, "Agricultural Zone" means an "Agricultural (A)" zone in a Zoning By -law; "altered ", in the case of a female pet, means spayed or otherwise operated on by a licensed veterinarian to prevent conception and, in'the case of a male pet, means neutered or castrated by a licensed veterinarian; "Animal Services Officer" means a Municipal Law Enforcement Officer whose duties include the enforcement of this by -law; "at large" means found on any property other than the pet owner's property (unless prior consent is given by the person owning or occupying the property) and not under a person's control; "cat" means a feline of any breed of domesticated carnivore of the species felis catus; 13 -17 Responsible Pet Owners By -Law P a g e 12 "dog" means a domesticated carnivore of the species canis lupus; "DOLA" means the Dog Owners' Liability Act, R.S.O. 1990, c. D.16; "keep ", when used in relation to a pet, means to temporarily or permanently harbour, have custody of, possess or own; "leash" means a strap, cord or chain that is designed to restrain the breed of pet it is controlling; "Leash Free Area" means an area designated by the Municipality in which dogs are not required to be on a leash; "Municipal Clerk" means Clerk of the Municipality or a designate; "Municipality" means The Corporation of the Municipality of Clarington or the geographic area of Clarington, as the context requires; "Municipal Act, 2001" means the Municipal Act, 2001, S.O. 2001, c.25; "muzzle" means a humane device designed to fit over the mouth of a dog and fitted to prevent it from biting, without interfering with its breathing, panting, vision or ability to drink; "Order to Comply" means an order issued in accordance with section 4.14; "Order to Restrain" means an order issued in accordance with section 4.1; "owner ", when used in relation to a pet, includes a person who keeps a pet and, where such person is under the age of 16, the person responsible for the custody of the person who is under the age of 16; "permanent identification" means an electronic microchip encoded with identification information that has been implanted in a pet; "person" includes an individual, association, firm, partnership, corporation, trust, organization, trustee, or agent, and their heirs, executors, or legal representatives; "pet" means a cat or a dog; "pit bull" has the same meaning as in section 1 of DOLA; "property" means one or more habitable rooms designed or intended to be used together as a single and separate housekeeping unit by one or more persons containing its own kitchen and sanitary facilities with a private entrance from outside the unit itself, and includes any land associated with such rooms and facilities; 13 -18 Responsible Pet Owners By -Law P a g e 13 "restricted pit bull" means a dog identified as such in section 7 of DOLA; "Shelter" means the Clarington Animal Shelter; "special needs dog" means a guide dog as defined in section 1 of the Blind Persons' Rights Act, R.S.O. 1990, c. B.7 or a specially trained. and certified dog whose purpose is to assist a disabled person with his or her daily activities; "under a person's control" means on a. leash held by a person over the age of 16 years or otherwise physically restrained in such a manner as to prevent the pet from biting or attacking a person or pet and to prevent contact with people and other animals; and "Zoning By -law" means a by -law passed by the Municipality pursuant to section 34 of the Planning Act, R.S.O. 1990, c. P.13 and includes Zoning By -law 84 -63 and Oak Ridges Moraine Zoning By -law 2005 -109. References 1.2 In this by -law, reference to any Act or By -Law is reference to that Act or By -Law as it is amended or re- enacted from time to time. 1.3 Unless otherwise specified, references in this by -law to sections and subsections are references to sections and subsections in this by -law. Word Usage 1.4 This by -law shall be read with all changes in gender or number as the context requires. 1.5 A grammatical variation of a word or expression defined has a corresponding meaning. Application 1.6 This by -law applies to all pets being kept in the Municipality unless otherwise specified. 1.7 This By -law shall not apply to pets kept at, (a) Bowmanville Zoo, the Orono Cat World, and any other facility accredited by the Canadian Association of Zoological Parks and Aquaria; (b) any facility being run by the Ontario Society for the Prevention of Cruelty to Animals; (c) a veterinary hospital under the care of a licensed veterinarian; 13 -19 Responsible Pet Owners By -Law P a g e 14 (d) any television or film studio temporarily for the purpose of a television or film production; (e) pet shops; or (f) any premises under the authority or control of a law enforcement agency. Schedule 1.8 Schedule "A" (Fees) is attached to and forms part of this by -law. Severability 1.9 Each section of this by -law is an independent section, and the holding of any section or part of any section of this by -law to be void or ineffective for any reason shall not be deemed to affect the validity of any other sections of this by- law. Conflict 1.10 Nothing in this by -law is intended to derogate from any of the powers a poundkeeper under the Pounds Act, R.S.O. 1990, c. P.17. PART 2 - LICENSING 2.1 Every owner of a pet that is over the age of 12 weeks shall obtain a licence for the pet from the Municipality and pay a licence fee set out in Schedule "A ". 2.2 Every person who becomes a pet owner at any time during the calendar year shall obtain a licence for the pet within 14 days of becoming its owner. 2.3 Every owner of a special needs dog shall license such dog but shall not be required to pay any licence fee. 2.4 Where a pet owner is a non - resident of the Municipality and his or her pet will not be kept in the Municipality longer than 30 days in any 1 calendar year, such owner shall not be required to license its pet if the Municipality is provided with proof of current registration of the pet from the municipality in which the owner's property is located. 2.5 Every licence, other than a lifetime licence, shall expire on December 31 of the calendar year for which it was issued. 2.6 To obtain a licence, a pet owner shall provide, (a) his or her name, address, home and business telephone number; (b) the pet's breed, unique markings and name; and 13 -20 Responsible Pet Owners By -Law Page 15 (c) such other information as the Municipal Clerk may require. 2.7 A record shall be kept by the Municipality of all information provided as well as the licence number and the date on which the licence was issued. 2.8 An identification tag shall be issued for every licensed pet that shows the pet's licence number and the period for which the licence has been issued. 2.9 A pet owner shall ensure that the identification tag issued by the Municipality is kept securely affixed to its pet at all times. 2.10 No person shall affix or permit to be affixed an identification tag issued by the Municipality to any pet other than the pet for which the licence was issued. 2.11 The Municipal Clerk may refuse to issue a licence to any person. 2.12 Every owner shall notify the Municipality in writing if its pet is sold, gifted or otherwise transferred to another person within 14 days of the change of ownership. PART 3 — REGULATIONS Minimum Care Requirements 3.1 Every pet owner shall provide the pet or cause it to be provided with adequate and appropriate food and water, medical attention, resting and sleeping area, space to move, sanitary conditions, ventilation, light and protection from the elements including harmful temperatures. 3.2 In addition to the requirements of section 3.1, where a dog primarily lives outdoors, its owner shall, (a) provide a structurally sound, weatherproof, insulated enclosure, of a size and design appropriate for the dog, with off- the - ground flooring; (b) ensure that any chain, rope or similar restraining device used to tether the dog is at least 3 metres long, allows the dog to move safely and unrestricted (except by length) and allows the dog to have access to appropriate water and shelter; and (c) ensure that the dog is kept on the owner's property. 3.3 Section 3.2 shall not apply to a dog that is relied on as part of animal husbandry. 3.4 Every owner of an unaltered female pet shall keep it confined in a manner that will not attract other animals during each period that the pet is in heat. 13 -21 Responsible Pet Owners By -Law Pets At Large Page 16 3.5 No pet owner shall permit the pet to be at large anywhere in the Municipality other than in a Leash Free Area. 3.6 No pet owner shall permit the pet, whether leashed or unleashed, to enter onto private property without the consent of the owner or occupant of the property. 3.7 While in any park, no pet owner shall permit the pet, even if it is on a leash, to enter any beach, pond, swimming area, farm area, garden, landscaped area, playground or sports area. 3.8 No dog owner shall allow its dog to bite a person or another domestic animal. Leash Free Areas 3.9 No person shall bring into a Leash Free Area, (a) a female dog in heat; (b) a dog without up -to -date vaccinations; (c) a dog wearing a spike, chain or pinch collar; (d) any animal other than a dog; (e) an unaltered male dog; (f) a restricted pit bull; or (g) a dog that must be muzzled or leashed in accordance with an Order to Restrain, an order issued by any other municipality or a court order under DOLA. 3.10 Every person who brings a dog into a Leash Free Area shall, (a) be least 16 years of age and capable of controlling the dog; (b) ensure that the dog is adhering to verbal commands to prevent it from lunging, attacking, biting or interfering with any person or another dog; (c) ensure that the dog is within sight at all times; (d) immediately leash and remove the dog from the Leash Free Area if it creates a nuisance or shows aggressive behaviour towards any person or other dog; 13 -22 Responsible Pet Owners By -Law Page 17 (e) immediately leash and remove the dog from the Leash Free Area at the request of an Animal Services Officer, if, in the opinion of the Animal Services Officer, the dog is showing signs of aggressive behaviour towards any person or other dog, is creating a nuisance, or is otherwise causing a breach of any provision of this by -law; (f) keep the dog on leash until it is inside the double gate; (g) put the dog on leash before exiting the double gate; (h) carry a suitable leash at all times for the dog;'and (i) not leave the dog unattended. 3.11 No person shall bring more than 3 dogs into a Leash Free Area. 3.12 Children under 6 years of age are prohibited from entering a Leash Free Area. 3.13 Children between 6 and 12 years of age must be supervised by an adult attendant while in a Leash Free Area. 3.14 No person shall bring in to or possess while in a Leash Free Area, (a) any bottles, containers or any other articles equipment, or utensils, made of glass, china, ceramic or other .breakable substance capable of causing injury to a dog; or (b) any food, including human or canine variety. 3.15 No person shall conduct classes or professional training within a Leash Free Area. 3.16 Every person who brings a dog into a Leash Free Area shall be responsible for its behaviour and any injuries or damage that it may cause. Number of Pets Allowed 3.17 No person shall keep more than 3 unaltered cats on a property. 3.18 Notwithstanding section 3.17, a person shall be allowed to keep up to 5 cats on a property if they have all been altered and permanently identified. 3.19 Sections 3.17 and 3.18 shall not apply to property in an Agricultural Zone. 3.20 (1) No person shall keep more than 3 dogs on a property without a permit (2) Generally, a permit to keep more than 3 dogs on a property shall only be approved by the Municipal Clerk if a person moves from a property outside of the Municipality and the dogs were permitted in the municipality from which the 13 -23 Responsible Pet Owners By -Law Page 18 person relocated, or two families merge and collectively they own more than 3 dogs. 3.21 Section 3.20 shall not apply to any owner who keeps on property in an Agricultural Zone, (a) more than 3 dogs if on the date that this by -law was passed the dogs were licensed with the Municipality; (b) sled dogs provided the sled dog owner provides proof acceptable to the Municipal Clerk of active participation or registration of the dogs in dog sled or similar races within the previous or impending 12 months; (c) hunting dogs provided the hunting dog owner provides proof of, (i) active membership in the Canadian Kennel club for registered hunting dogs; (ii) active membership in an association for the purpose of hunting dogs training or trailing; (iii) a hunting dog licence issued by the Ministry of Natural Resources within the previous 12 months; or (iv) other proof acceptable by the Municipal Clerk of hunting activities in the previous or impending 12 month. (d) farming dogs provided the farming dog owner provides proof acceptable to the Municipal Clerk that the dogs are required as part of animal husbandry; or (e) show dogs provided the show dog owner provides proof acceptable to the Municipal Clerk of, (i) active membership in the Canadian Kennel Club or any other association incorporated under the animal Pedigree (Canada); or (ii) participation in the previous or impending 12 month period in an approved dog show if it is an event, whether held in Ontario or elsewhere, that is sanctioned, in writing, by the Canadian Kennel Club, the United Kennel Club, the American Kennel Club, or the American Dog Breeders Association. Stoop and Scoop 3.22 Every pet owner shall immediately remove and dispose of, in a hygienic manner, all excrement left by the pet on any property, other than the owner's property. 13 -24 Responsible Pet Owners By -Law P a g e 19 3.23 Section 3.22 does not apply to, (a) an owner of a special needs dog, where the owner is unable to remove the excrement due to a physical disability or impediment; or (b) a blind or visually impaired owner of a special needs dog if the excrement was left while the special needs dog was on property other than the owner's property. 3.24 Every dog owner shall remove from his or her property, in a timely manner, excrement left by the dog, so as not to disturb the comfort of any person in the vicinity of the owner's property. 3.25 Every restricted pit bull owner shall ensure that the restricted pit bull is equipped with a muzzle and secured by a leash when it is not in a pen or other enclosure such that prevents it from leaving the owner's property or the property of a person who has consented to the restricted pit bull being off leash or off muzzle. 3.26 Where a restricted pit bull is required to be secured by a leash, its owner shall ensure that, (a) it is properly fitted with a collar or harness; (b) its movement is controlled by means of a leash attached to the collar or harness; (c) the leash is not more than 1.8 metres in length; and (d) the collar or harness, the leash and the attachment between the Leash and the collar or harness are all strong enough to prevent the restricted pit bull from breaking any of them. 3.27 All restricted pit bulls brought into the Municipality for the purpose of a "dog show" as defined in O. Reg. 157/05, must comply with all requirements of that Regulation. PART 4 — ENFORCEMENT Orders to Restrain 4.1 Where an Animal Services Officer has investigated and is satisfied that a dog has, (a) behaved in a manner that poses a menace to the safety of persons or domestic animals; (b) bitten or attacked a person or domestic animal; or 13 -25 Responsible Pet Owners By -Law Page 1 10 (c) on more than one occasion, allowed his or her dog to be at large; the Animal Services Officer may issue an Order to Restrain. 4.2 An Order to Restrain may require the dog's owner to take whatever action an Animal Services Officer feels is necessary in order to ensure more effective control of the dog, public safety or compliance with this by -law, and the date by which the action must be carried out. 4.3 Without limiting the generality of section 4.2, an Order to Restrain may require a dog owner to, (a) licence the dog with the Municipality within 7 days of receipt of the Order to Restrain; (b) have the dog permanently identified, at the Owner's expense, within 21 days of receipt of the Order to Restrain; (c) provide proof that the dog has been permanently identified within 30 days of receipt of the Order to Restrain; (d) ensure that the dog successfully completes obedience training course; (e) alter the dog; (f) refrain from taking the dog to a Leash Free Area; (g) confine the dog within an enclosure or within its owner's property; (h) restrain the dog by means of a muzzle; and /or (i) post warning signs on the owner's property to give notice of the existence of the dog. 4.4 An Order to Restrain shall be served upon the dog's owner by, (a) delivering it personally to the owner; (b) leaving it for the owner at the owner's last known or usual place of abode with an inhabitant thereof who appears to be at least 16 years of age; or (c) sending it by registered mail to the owner's last known address. 4.5 Service of an Order to Restrain shall be effective on the day that it is personally served or left at the owner's last known or usual place of abode, or 5 days after mailing, as the case may be. 4.6 A dog owner who has been served with an Order to Restrain may for a hearing to determine whether the Order to Restrain should be revoked or amended. 13 -26 Responsible Pet Owners By -Law Paae 111 4.7 To receive a hearing, the dog owner or the dog owner's agent must make a written request for a hearing with the Municipal Clerk within 10 business days of the date that the Order to Restrain was served upon the owner. 0 4.8 As soon as practicable after receipt of the appeal, the Municipal Clerk shall notify the dog owner and any other persons having an interest in the incident that lead to the issuance of the Order to Restrain of the date, time and location of the hearing. 4.9 In the interim between the date that an Order to Restrain is served and the date.of the hearing of the appeal, the owner shall comply with any restraint or confinement requirements specified in the Order to Restrain. 4.10 Following a hearing, the Municipality's Manager of Municipal Law Enforcement or a designate shall determine whether to exempt the owner in whole or in part from the requirements of the Order to Restrain. 4.11 If an owner fails to appear at such hearing, the Order to Restrain shall be deemed to be in full force and effect as if no appeal had been filed. 4.12 Every owner of a dog that is subject to an Order to Restrain shall immediately notify the Municipality if the dog is sold, gifted or otherwise transferred to another person or if the owner moves from his or her property. 4.13 Any dog owner who contravenes an Order to Restrain is guilty of an offence. Orders to Comply 4.14 Where an Animal Services Officer -has investigated and is satisfied that a contravention of this by -law has occurred, the Animal Services Officer may make an order requiring the person who contravened this by -law or who caused or permitted the contravention or the owner of the property on which the contravention occurred to do work to correct the contravention. 4.15 An Order to Comply shall set out, (a) reasonable particulars of the contravention adequate to identify the contravention and the location of the property on which the contravention occurred; and (b) the work to be done and the date by which the work must be done. 4.16 Sections 4.4 and 4.5 respecting service of an Order to Restrain shall apply with necessary modifications to an Order to Comply. 4.17 In default of any work specified in an Order to Comply being done by the person directed or required to do it, the Municipality may, 13 -27 Responsible Pet Owners By -Law P a g e 112 (a) enter upon land at any reasonable time to have the matter or thing done at the person's expense; and (b) recover the costs of doing the matter or thing from the person directed or required to do it by action or by adding the costs to the tax roll and collecting them in the same manner as property taxes. 4.18 Any person who contravenes an Order to Comply is guilty of an offence. Seizure and Impoundment 4.19 (1) In this section, "Officer" means an Animal Services Officer or a Durham Regional Police Services officer. (2) An Officer may seize and impound any pet found at large or delivered to the Officer by a person who found the pet at large. (3) An Officer may seize and impound a dog in a public place if the officer believes on reasonable grounds that, (a) the dog has on one or more occasions bitten or attacked a person or domestic animal; (b) the dog has on one or more occasions behaved in a manner that poses a menace to the safety of persons or domestic animals; (c) an owner of the dog has on one or more occasions failed to exercise reasonable precautions to prevent the dog from, (i) biting or attacking a person or domestic animal; or (ii) behaving in a manner that poses a menace to the safety of persons or domestic animals; (d) the dog is a restricted pit bull and the owner of the dog has on one or more occasions failed to comply with one or more of the requirements of this by -law respecting restricted pit bulls; (e) the dog is a pit bull other than a restricted pit bull; or (f) there is reason to believe that the dog may cause harm to a person or domestic animal. 4.20 (1) Subject to subsections (2) and (3), an Animal Services Officer may restore possession of an impounded pet to a person claiming to be the owner of the pet only where such person pays to the Municipality all applicable fees set out in Schedule "A" (impound fees, daily care fees and any outstanding licence fee) and any other costs incurred by the Municipality for the housing and caring for the 13 -28 Responsible Pet Owners By -Law Page 113 Animal, including the cost of any of veterinary care that a Animal Services Officer deemed necessary. (2) If the owner of an impounded pet provides sufficient proof of his or her residency in another municipality, such owner shall be exempt from paying the licence fee. (3) No person shall regain possession of a restricted pit bull without first providing proof that it complies with all requirements under DOLA. Where proof cannot be provided, the pit bull shall be disposed of in accordance with the requirements of DOLA. 4.21 (1) In this section, "redemption period" means 5 days from the day that a pet is impounded (not including the day of impounding or any day that the Shelter is closed). (2) When a pet has been impounded it shall remain impounded for the duration of the redemption period unless it is claimed in accordance with section 4.19. (3) If an impounded pet is not claimed on or before the last day of the redemption period, the Animal Services Officer may, at that Officer's discretion and subject to the Animals for Research Act, R.S.O. 1990, c. A.22, destroy, sell or make a gift of the pet and no compensation shall be recoverable on account of the pet's disposition or destruction. 4.22 Nothing in this by -law shall prevent an Animal Services Officer from euthanizing a pet that is suffering illness or injury and, in the Animal Services Officer's opinion, will not humanely sustain life, and no compensation shall be recoverable on account of the pet's destruction. 4.23 Where the Animal Services Officer deems it necessary to destroy a pet, the Animal Services Officer shall first make every reasonable attempt in the circumstances to contact its owner. 4.24 Any pets euthanized or destroyed under this by -law shall be disposed of in such a manner as the Municipality determines to be appropriate. 4.25 The Municipality shall keep a record of all pets seized and impounded pursuant to this by -law. Inspections 4.26 An Animal Services Officer may, at any reasonable time, enter upon any property (other than a room or place actually being used as a dwelling) for the purpose of carrying out an inspection to determine whether or not the provisions of this by- law have been complied with or whether an order issued under this by -law has been complied with. 13 -29 Responsible Pet Owners By -Law P a a e 114 4.27 No person shall prevent hinder or interfere or attempt to prevent hinder or interfere with an inspection undertaken by an Animal Services Officer. Offences and Penalties 4.28 Every person who contravenes any provision of this by -law is guilty of an offence and upon conviction is liable to a fine pursuant to the provisions of the Provincial Offences Act, R.S.O. 1990, c. P.33. PART 5 — SURRENDERS and ADOPTIONS Surrender 5.1 The Municipality may accept the transfer of ownership of a pet from its owner if, (a) the Owner's written request is accompanied by payment of the surrender fee set out in Schedule "A "; (b) an Animal Services Officer determines that the pet can reasonably be expected to be placed in a new home; (c) the owner supplies all information requested by the Municipality; and (d) space is available in the Shelter. Adoption 5.2 A person may adopt a pet from the Municipality upon demonstrating to the satisfaction of an Animal Services Officer that he or she is capable of providing proper care to the pet and otherwise meeting the requirements of this by -law. 5.3 A person adopting a pet from the Municipality shall pay the adoption fee and licence fee set out in Schedule "A ". 5.4 Notwithstanding section 5.3, where a pet that this suitable for adoption has been kept in the Shelter for an extended period of time or when otherwise deemed appropriate, the Municipal Clerk may reduce or waive the adoption fee. PART 6- GENERAL Short Title 6.1 The short title of this by -law shall be the "Responsible Pet Owners By -law ". 13 -30 Responsible Pet Owners By -Law Pacie 115 Repeal 6.2 By -law No. 2006 -227, as amended by By -law Nos. 2007 -208, 2008 -035, 2008- 067, 2008 -216, 2011 -057, 2011 -062 and 2011 -122, is repealed. 6.3 Notwithstanding section 6.2, all licences issued under By -law No. 2006 -227, as amended, shall remain in effect until they would have otherwise expired. Effective Date 6.4 This by -law shall be effective on the date that it is passed. By -law passed this day of November, 2012. 13 -31 Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk Responsible Pet Owners By -Law SCHEDULE "A" - FEES Adoptions Fee dogs (all dogs are microchipped prior $95.00 to adoption) cats (all cats are microchipped and $130.00 altered prior to adoption unless it is too young or too small at time adoption, in which case the Owner is offered a rebate upon proof of altering.) Licences Fee 1. dog or cat - microchipped & $10.00 spayed or neutered 2. dog or cat — spayed or neutered $20.00 or microchipped 3. do - unaltered $35.00 4. cat — unaltered $25.00 5. dog or cat — lifetime (must be $40.00 altered & microchipped) 6. dog or cat — Agricultural Rate $100.00 (Rate offered where there are more than 3 dogs or 3 cats and where owner provides proof current rabies vaccination for each, and proof of zoning.) This is an annual licence and no discounts shall apply. NOTE: There is a 10% discount for licences purchased before January 1St of the licensing ear. Impoundment Administration Fee Impoundment of dog /cat wearing current licence or who is microchipped 1. First occurrence Free (if returned /picked up within 24 hours) Otherwise $50.00 2. Second or subsequent $75.00 occurrence 3. Daily care fee $15.00 /day (every dog impounded is subject to an additional charge for every day or part of a day after the day the pet is brought into impoundment.) Paae 116 13 -32 Responsible Pet Owners By -Law P a g e 117 Impoundment of dog /cat NOT wearing current licence or NOT microchipped 1. First occurrence $50.00 2. Second or subsequent $75.00 $65.00 occurrence Transfer of ownership of a cat or dog, picked up by the Animal Services Officer, outside regular business hours. 3. Daily care fee $15.00 /day Fee, (Every dog impounded is De osit — fully refundable on return of trap $45.00 subject to an additional charge 1 Daily rental $5.00 / day for every day or part of a day Permit to Keep More Dogs Than Prescribed Limit Fee after the day the pet is brought Initial Application Fee $75.00 into impoundment.) Annual Renewal 4. In addition to the fees detailed Varies, in above, every Owner of a dog accordance not licensed for the current year with who is a resident of the Clarington's Municipality is also required to licensing fees pay the licence fees in addition to the impoundment fees Surrenders Fee *The Municipality can only accept surrendered pets if they can reasonably be expected to be placed in a new home. Pets will not be accepted for euthanasia. Pets are screened carefully to avoid la ing problem pets in new homes 1. 1Transfer of ownership of a cat or dog or litter, brought into the Animal Shelter $55.00 2. Transfer of ownership of a cat or dog, picked up by the Animal Services Officers, during normal working hours (excluding Sunday and Holidays) $65.00 3. Transfer of ownership of a cat or dog, picked up by the Animal Services Officer, outside regular business hours. $90.00 Trap Rental Fees Fee, 1. De osit — fully refundable on return of trap $45.00 1. 1 Daily rental $5.00 / day Permit to Keep More Dogs Than Prescribed Limit Fee 1, Initial Application Fee $75.00 1. Annual Renewal $45.00 13 -33 ATTACHMENT # 0? TO REPORT # _E 0 r ® ®7� THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW 2013 -XXX Being a by -law to license kennels WHEREAS Section 11 of the Municipal Act, 2001 confers the power to pass by -laws respecting animals to lower -tier municipalities; WHEREAS under Subsection 8(3) of the Municipal Act, 2001, a by -law respecting a matter may (a) regulate or prohibit the matter; (b) require persons to do things respecting the matter; and (c) provide for a system of licences respecting the matter; WHEREAS under Sections 150 and 151 of the Municipal Act, 2001, a municipality may provide for a system of licences with respect to any business wholly or. partly carried on within the municipality, including the sale or hire of goods or services on an intermittent or or one -time basis; and WHEREAS the Municipality promotes the humane treatment of animals and responsible pet ownership. NOW THEREFORE the Council of The Corporation of the Municipality of Clarington hereby .enacts as follows: PART 1 - INTERPRETATION Definitions 1.1 In this by -law, "Animal Services Officer" means a Municipal Law Enforcement Officer whose duties include the enforcement of this by -law; "applicant" means a person seeking a licence or renewal of a licence; "boarding" means the taking in of dogs for a temporary period of time for financial gain; "breeding" means the production of offspring for financial gain; "dog" means a domesticated carnivore of the species canis lupus; "enclosure" means a cage or other container used for the keeping of any dog; "keep" means to temporarily or permanently harbour or have custody of; "kennel" means a building or structure within which four or more dogs are being bred or boarded for profit and includes any associated land; 13 -34 Kennel By -Law Page 12 "licence" means a licence issued by the Municipal Clerk to operate a kennel in accordance with this by -law; "licensee" means a person to whom a licence has been issued in accordance with this by -law; "Municipal Act, 2001" means the Municipal Act, 2001, S.O. 2001, c.25; "Municipal Clerk" means Clerk of the Municipality or a designate; "Municipality" means The Corporation of the Municipality of Clarington or the geographic area of Clarington, as the context requires; "person" includes an individual, association, firm, partnership, corporation, trust, organization, trustee or agent, and their heirs, executors or legal representatives; and "Zoning By -law" means a by -law passed by the Municipality pursuant to section 34 of the Planning Act, R.S.O. 1990, c. P.13 and includes Zoning By -law 84 -63 and Oak Ridges Moraine Zoning By -law 2005 -109. References 1.2 In this by -law, reference to any Act or By -law is reference to that Act or By -law as it is amended or re- enacted from time to time. 1.3 Unless otherwise specified, references in this by -law to Parts and sections are references to Parts and sections in this by -law. Word Usage 1.4 This by -law shall be read with all changes in gender or number as the context requires. 1.5 In this by -law, a grammatical variation of a word or expression defined has a corresponding meaning. Application 1.6 This by -law applies to all kennels in the Municipality unless otherwise specified. 1.7 This by -law shall not apply to, (a) Bowmanville Zoo, the Orono Cat World, and any other facility accredited by the Canadian Association of Zoological Parks and Aquaria; (b) any facility being run by the Ontario Society for the Prevention of Cruelty to Animals; 13 -35 Kennel By -Law P a a e 13 (c) a veterinary hospital under the care of a licensed veterinarian; (d) a publicly funded educational institute; (e) pet shops; or (f) any premises under the authority or control of a law enforcement agency. Severability 1.8 Each section of this by -law is an independent section, and the holding of any section or part of any section of this by -law to be void or ineffective for any reason shall not be deemed to affect the validity of any other sections of this by- law. PART 2 - LICENSING Requirement 2.1 No person shall operate a kennel without a licence. Applications 2.2 Every licence application shall be completed and submitted on forms prescribed by the Municipal Clerk. 2.3 Every licence application to operate a kennel shall include, (a) a fee of $200.00 for the initial application or $150.00 for any renewal application; (b) written proof, satisfactory to the Municipal Clerk, that the applicant is the owner of the property on which the proposed kennel is to be located; (c) a sworn declaration by the applicant stating that the applicant has never been convicted of a crime under the Criminal Code of Canada pertaining to animal cruelty or a similar offence in another country; (d) where the primary purpose of the kennel is breeding, proof of active membership in the Canadian Kennel Club or any other association incorporated under the Animal Pedigree (Canada); and (e) a site location drawing, drawn to scale, showing, (i) the location of all buildings or structures on the applicant's property, including the location of all buildings or structures to be used in connection with the kennel; and 13 -36 Kennel By -Law Issuance P a a e 14 (ii) the distance between the proposed kennel and all property lines, all buildings on the applicant's property and any residential buildings on the adjacent properties. 2.4 The Municipal Clerk may approve or refuse any licence application, and may impose any conditions upon an approval as she determines appropriate. 2.5 In addition to the requirements set out in Parts 3 and 4, every licence is issued shall be subject to the condition that all federal, provincial and municipal laws, by -laws, rules, regulations, orders, approvals, permits, standards, and all other governmental requirements applicable to the operation of a kennel are complied with. 2.6 The Municipal Clerk shall not issue a licence unless the Municipality's Planning Services Department has confirmed that the kennel is a permitted land use under the applicable Zoning By -law. 2.7 Every licence shall be posted in a conspicuous place within the licensed kennel. 2.8 A licensee shall comply with all licence conditions. Disqualifications 2.9 The Municipal Clerk shall refuse to issue or renew a licence where, (a) the applicant is not the owner of the property on which the kennel is proposed to be located; (b) the applicant is not at least 18 years of age; (c) the application is incomplete; (d) the prescribed licence fee has not been paid; (e) the applicant has submitted false information in support of the application; (f) the issuance of the licence would contravene any of the provisions of this by- law; (g) the applicant has been convicted of a crime against animals; or (h) the Animal Services Officer, by way of inspection, has determined that the kennel is not in compliance with this by -law. 13 -37 Kennel By -Law P a a e 15 Exemptions 2.10 A licensee shall be exempt from the licensing requirements under the Responsible Pet Owners By -law for any boarded dogs or breeding dogs. 2.11 No licence shall be required where three or fewer dogs are being boarded. 2.12 Notwithstanding section 2.11, every person boarding dogs in a place other than a licensed kennel shall comply with all of the requirements of Part 3 of the Responsible Pet Owners By -law. Transfer 2.13 Licences are not transferrable. Term 2.14 Licences are valid from the date of issuance and expire on May 31st of each year, unless revoked or suspended. PART 3 — OPERATING REQUIREMENTS Standards 3.1 Every licensee shall ensure the indoor portions of the kennel meet the following standards: (a) Floors shall be of smooth concrete finish, or similar like material, and shall be adequately sloped to drains. (b) Walls shall be non - porous, watertight and easily cleaned and sanitized, and inside surfaces shall be smooth, durable and impervious to facilitate cleaning. (c) Roof coverings, fastened to sheathing or directly to the roof joists, shall be laid so as to prevent the entrance of rodents and vermin into the kennel, and covered with suitable materials in order to eliminate leakage and exposure of the dogs to adverse weather conditions. (d) Ceilings and walls shall abut closely to prevent crevices which can lead to rodent infestation. (e) Corners of ceilings, walls and partitions shall be caulked and painted so as to be completely washable. (f) Proper air circulation shall be provided to prevent respiratory disease and to avoid the spread of contaminants, viruses, bacteria and moulds. 13 -38 Kennel By -Law Page 16 (g) The temperature for an indoor facility shall be maintained at a minimum of 10 °C with a maximum of 27 °C where temperatures are suitable to the breed, coat length, age and condition of the dogs being kept in the kennel. 3.2 Every licensee shall ensure that the kennel has outside exercise facilities that, (a) are fenced and maintained to keep the dogs securely enclosed; (b) are large enough for dogs to break into a trot; (c) have a running surface that is safe, non - slippery, and free from debris that could cause injury or damage to the dog; and (d) are maintained in a sanitary manner. Enclosures 3.3 Every licensee shall keep boarded dogs in individual enclosures. 3.4 Section 3.3 does not apply to dogs less than 6 months of age with or without the bitch, or in instances where the dogs' owner expressly requests that their dogs be housed with together, provided it would not be inhumane to do so. 3.5 Every licensee shall ensure an enclosure is large enough to permit the enclosed dog to, (a) stand normally to its full height; (b) turn around easily; (c) move about easily for the purpose of posture adjustments; (d) lie down in a fully extended position; and (e) make species- appropriate contact. 3.6 Every licensee shall ensure an enclosure for bitches with nursing puppies has an additional 10% space per nursing puppy. 3.7 Where the floor of an enclosure is on grade, every licensee shall ensure that suitable bedding is provided in the form of a raised wood, fibreglass or similar platform, large enough for the dog to lie on. 3.8 Every licensee shall maintain the kennel in a clean and sanitary condition at all times, and in particular shall ensure that all excrement, refuse and other objectionable material is removed from the cages and kennel area at least twice in every 24 hour period including weekends and from the premises once per week in an acceptable manner. 13 -39 Kennel By -Law Page 17 3.9 The dogs shall be removed from the cages and kennel area while the area is being cleaned. Care of Dogs 3.10 Every licensee shall ensure that all dogs are provided with an adequate source of clean, fresh drinking water available to them at all times, and adequate, nutritional and contaminant -free food capable of maintaining the dog in full health and vigour is provided. 3.11 Every licensee shall keep food storage bins covered, vermin proof and properly marked. 3.12 Every licensee shall keep food dishes and utensils stored in a clean and protected area. 3.13 Every license shall ensure the whelping area is separated from the individual and /or group kennel enclosures housing other kennel dogs, thereby providing the whelping bitch privacy. 3.14 Every licensee shall have an established rapport with a local veterinary hospital to deal with emergencies that may arise. from time to time. 3.15 Every licensee shall ensure each dog shall be placed in the exercise facility at least twice in every 24 -hour period for not less than 30 minutes each period, or other reasonable duration appropriate to the weather conditions. 3.16 No licensee shall place any dog in an outside exercise facility in inclement weather. PART 4 — MANAGEMENT AND RECORDS 4.1 Every licensee shall provide adequate, regular supervision and efficient knowledgeable health care controls to ensure no harm comes through the association with incompatible dogs, sick dogs or other adversarial animals or vermin. 4.2 Every licensee shall maintain written dog care procedures which shall include the method of handling kennel sickness, injury or death, back -up transportation, and a list appropriate phone numbers for the Clarington Animal Services, humane society, and the veterinarian. 4.3 The procedures required by section 4.2 shall be readily available to all kennel personnel at all times. 4.4 Every licensee shall record the following information pertaining to all dogs boarded at the kennel: 13 -40 Kennel By -Law Page g (a) names, addresses, and contact numbers of the dogs' owners; (b) emergency contact numbers for the owners; (c) name, tattoo or microchip number, breed, description, and daily health records stating any special medical needs; (d) any behaviour incidents; and (e) dates of arrival and departure. 4.5 Every licensee shall record the following information pertaining to dogs bred and offspring of the breeding at the kennel: (a) breed, sex, and date of birth; (b) sire and dam; (c) tattoo or microchip number; and (d) colour and markings. 4.6 Every licensee shall, by the time the litter is weaned, create individual records for each puppy which shall include, (a) the information referred to in section 4.5; (b) medications; (c) vaccinations; and (d) examinations and results pertaining to internal and external parasites. 4.7 Every licensee shall ensure the records are available for inspection by the Municipality during business hours. 4.8 Every licensee shall retain the records for the period of six months following the end of the term of the licence. PART 5 — PROHIBITIONS Boarding 5.1 No person shall board a pit bull as defined in the Dog Owners' Liability Act, R.S.O. 1990, c. D.16. 13 -41 Kennel By -Law Page ( 9 Breeding 5.2 No licensee who is breeding dogs shall permit more than one litter per dog in a 12 month period. 5.3 No person shall breed any dog that is under the age of one year. 5.4 No person shall breed any dogs except in a licensed kennel. PART 6 — ENFORCEMENT Inspections 6.1 An Animal Services Officer may, at any reasonable time, enter upon any property (other than a dwelling unit) for the purpose of carrying out an inspection to determine whether or not the provisions of this by -law have been complied with or whether an order issued under this by -law has been complied with. 6.2 No person shall prevent hinder or interfere or attempt to prevent hinder or interfere with an inspection undertaken by an Animal Services Officer. Suspension of Licence 6.3 The Municipal Clerk may suspend a licence if the licensee fails to comply with any provision of this by -law and such non - compliance is not remedied within 7 days, or other time period as deemed appropriate by the Municipal Clerk, following notice from the Municipality specifying the particulars of the non- compliance. Revocation of Licence 6.4 The Municipal Clerk may revoke a licence if, (a) it was been issued in error; (b) it was suspended in accordance with section 6.3 and no satisfactory evidence of compliance has been filed with the Municipality within 60 days from the date of suspension; (c) it was issued as a result of false, mistaken, incorrect, or misleading statements, information or undertakings on the application or on any submitted documents that formed the basis of issuance; (d) the licensee has been convicted of a crime against animals; or (e) upon the request of the licensee. 13 -42 Kennel BV -Law Offences and Penalties Page 110 6.5 Every person who contravenes any provision of this by -law is guilty of an offence and upon conviction is liable to a fine pursuant to the provisions of the Provincial Offences Act, R. S.O. 1990, c. P.33. PART 7- GENERAL Short Title 7.1 The short title of this by -law shall be the "Kennel By -law ". Repeal 7.2 By -law No. 2006 -228 is repealed. 7.3 Notwithstanding section 7.2, all licences issued under By -law No. 2006 -228 shall remain in effect until they would have otherwise expired. Effective Date 7.4 This by -law shall be effective on the date that it is passed. By -law passed this day of January, 2013. 13 -43 Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk Clarhwn O MUNICIPAL CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: Report#: CLD- 008 -13 File #: Subject: ANIMAL SERVICES QUARTERLY REPORT — October — December, 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 008 -13 be received; and 2. THAT a copy of Report CLD- 008 -13 be forwarded to the Animal Alliance of Canada. Submitted by: PLB /CAG Reviewed by: Municipal Clerk Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 -44 REPORT NO.: CLD- 008 -13 -• kI PAGE 2 Animal Services activities are reported to Council on a quarterly basis. The attachment to this report summarizes the activities and revenues pertaining to Animal Services for the months October to December, 2012, as recorded by staff as at the time this report was prepared. 2. CONCURRENCE — N/A CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Anne Greentree, Deputy Clerk Attachment: Attachment 1 — Quarterly & Year -To -Date Statistics List of Interested Parties Ms. Liz White, Animal Alliance of Canada 13 -45 Attachment 1 4th Quarter & YTD Statistics 2012 Dispatch Summary Issue Types Animal Control Issues - Outcomes 13 -46. Attachment 1 4th Quarter & YTD Statistics 2012 Shelter Statistics - Identification Comparison Total Length of Stay � - �'�„ s � �•� ��� �� as � -., s � �*� � Number of 1 28 41, 42 0 0 017' ._ 112 Animals CY N Number of Days' 32 ' ' 4159 3466 2.756 0 0 0 10413 4 N Average 32 148 84 65 0 0 0 Number of 0 27 T40 41 0 11 Total Length of Stay 13 -47 �; Number of 1 28 41, 42 0 0 017' ._ 112 Animals CY N Number of Days' 32 ' ' 4159 3466 2.756 0 0 0 10413 4 N Average 32 148 84 65 0 0 0 Number of 0 27 T40 41 0 11 0 119 Animals CY r Number of Days 0 4352 1154 2460 0 346 0 8312 04 Average 0 161 28 60 0 •31 0 Number of 1 136 i 44r, 97 11 0_ 0 389 Animals N N Number of`Days, 32 13444 4309 6855 79 0 0 24719 Average- 32 98 29- 70 7 0 0 Number of 1 129 167 87 0 17 0 401 Animals r Number of Days 0 16572 1963 14848 0 367 0 23750 "� Avera e 0 128 11 55 0 21 0 13 -47 Shelter Statistics;- Incoming (including transfers) 4th Quarter 2012 YTD 2012 w I .p CO Attachment 1 4th Quarter & YTD Statistics 2012 Attachment 1 4th Quarter & YTD Statistics 2012 Shelter Statistics - Outgoinq by Animal Adopted - Adopted Altered - � 2 _. �r0 0 f 0 4 0� 8 1 - 4 10 1 0 � 1 0 0 1 0 _ 0� (, 61 18 321 9F 361 41 44 Adopted Offsite 0 0 0 - 0 0 0 0 0 - 0 3 -47 1 Adopted Offsite(Altered) - -0 ` 0 0 ` 47 Adopted Offsite(Unaltered) _ -- 0� 0 0 14� 0 - -- 0� - - —14 4 - - - - -' 5 - - 17� -_ - -27 11 Adopted Unaltered 5 0 1 19 0 TO 0 0 25 25 64 57 Bite Quarantine (Home) 0 f 0 i 0 1 �0� -- 0 1 - -0 � - - -- +0 0 0 1 0 DOA -� 1 - 0 4 2 0 13 0 42 DOA - Final Disposition 0 0 0 �- �_ 00 0 0 d _ 0 .1 0 . �_ 2 _34 2 Escaped 0 T= 0 _ _ 0 0 0 0 0 0 0 1 0 Euthanasia In Field - - - 0 -- -- - 0 - -- 0 - 0 0 j -� 0 0 I 0 0 0 T 1 Euthanized - Euthanized by Offsite Vet 0 � _ -- 0 -- 0� .�_� 1 � I �� 0 -_ Ol- 1 �_ �� 1 - -- 7 �0� -_ _ 0 � 6 � 1 � 0 � 0 �— p � 21 29 14 Interred -T 0 00� 0 0 0 0 ��— 0 0 0 _ 0 Reclaimed 32�� y __ 0 1� �� 0 0 01 - - -y- - 33 127r 155 - Redemption (Offsite) — T 0 1_ _ —0 __ 0_�.,..__.._ o �,__ 01 ! 0 I Released 0 0 0� 0 I 0l 0 f T OT 0 . , _ Rf - - -- 5 _ 3 8 Released to Owner at Vet 1 01 01 1( 01 0 0 0 1 - -- 01 3 0 Stolen 1 O F 0 1 0 0 0 0 0 0 0 0 0 Transfer Out 9 I �._ e i 12 F_ 17 Unassisted Death 0 _ _ 0 0 1 0 m 0 0 .__ 1 0 3 Unassisted Death - In Foster 0 0 0 0 0 0 0( 0 0( 0 0 Wildlife Released 0 0� -� 0 O�M Ol� 0 0 0� 0 Other � 0 � s 0 � 0� 0 0 � 0 l 0 I 0 0---s 07—� 0 Total 43 01 35 44 1 6 0 1 129 1 134 441 449 Note: due to staffing constraints some of the third quarter entries were entered during the fourth quarter. 13 -49 Attachment 1 4th Quarter & YTD Statistics 2012 Animal Bite /Attack & OTR Summary :Detail . 4th Quarter '' .'4th Quarto YTD ' �' . _ .YTD 2012 � 2011 ' 2012 2011. Dog Bites Reported 3 9 18 20 Dog Attacks Reported 12 11 28 29 OTRs Issued 2 9 7 23 13 -50 w t 4th Quarter 2011 Attachment 1 4th Quarter & YTD Statistics 2012 YTD 2011 Clarbgton MUNICIPAL 11,44- ��. Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: N/A Report#: CLD- 009 -13 File #: Subject: APPOINTMENT TO CLARINGTON MUSEUMS AND ARCHIVES BOARD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 009 -13 be received; 2. THAT Phil Ford be thanked for his contribution to the Clarington Museums and Archives Board; 3. THAT be appointed to the Clarington Museums and Archives Board for a term concurrent with the term of Council; 4. THAT all interested parties listed in Report CLD- 009 -13 be advised of Council's decision. Submitted by: PLB /jeg Reviewed by: Pita ti1'L".'B rfie, CMO Munic al Clerk c ABM_ Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 -52 REPORT NO.: CL.D -009 -13 PAGE 2 1. BACKGROUND 1.1 Clarington Museums and Archives Board: The Clarington Museums and Archives is a volunteer board established in 2001 by the Municipality of Clarington Council to manage the Clarington museums and archives. Board members are ultimately responsible to the Municipality of Clarington Council and are bound by By -law 2012 -093, which states that the composition shall be comprised of a maximum of 12 voting members comprised of,, as reasonably as possible: • 8 Public Representatives being two members from each ward; ® 1 member representative of the Friends of the Museum; ® 1 member representative of the Newcastle Village and District Historical Society; and • 2 appointed members of Council 2. CURRENT SITUATION 2.1 Phil Ford's Term has Expired Notification has been received from John Witheridge, Chair, Clarington Museums and Archives, that Phil Ford's tenure has expired, and further that he requests that Council appoint a new member. Mr. Ford has been on the Clarington Museums and Archives Board for nine years, representing Ward 3. 2.2 "Term Expired" Policy The Clarington Museums and Archives Board has the following policy, regarding length of term: "Board Members shall be appointed by the Council of the Municipality of Clarington in accordance with Municipal By -law 2012 -093, for a term of four years or a portion thereof to fill a term on the Board. After a Board Member has served nine consecutive years through re- appointment by the Municipal Council, that member must voluntarily resign from the Board. After a minimum absence of one year, the Member may re -apply for appointment to the Board should a seat be empty in accordance with the Municipality's appointment process." 13 -53 REPORT NO.: CLD- 009 -13 PAGE 3 The former Executive Director, Martha Rutherford Conrad, of the Clarington Museums and Archives had noted, in correspondence, that a "set length of term is an expectation from the Ministry of Culture in order to fulfill our requirements for provincial funding so this is an important policy to maintain ". She had also indicated the following skills would be an asset to the Clarington Museums and Archives Board: • Project Management • Financial Management • Marketing /Public Relations • Experience with not - for - profit agencies 2.3 Appointment Process Following Council's appointments in 2011, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur on the Board. Accordingly, the Municipal Clerk's Department contacted four previous Ward 3 applicants to the Board to determine whether they wish to put forward their name for consideration. At the time of writing of this report, the following have confirmed with the Municipal Clerk's Department that they wish to be considered for appointment to the Board: • Suzanne Land' • Clayton Morgan2 NOTE: Suzanne Land is currently sitting on the Abandoned Cemeteries Board and the Samuel Wilmot Nature Area Management Advisory Committee. NOTE 2: Clayton Morgan is currently sitting on the Bowmanville Community Improvement Program Liaison. Applications for the above -named applicants have been circulated under separate cover (Attachment 1) as they contain personal information about these applicants. 3. CONCURRENCE: Not Applicable 4. CONCLUSION It is respectfully recommended that Phil Ford be thanked for his contribution to the Clarington Museums and Archives Board. In order to fulfill the requirements of the Terms of Reference, it is recommended that one of the following be appointed to the Clarington Museums and Archives Board, as the Ward 3 representative, for a term concurrent with the term of Council: • Suzanne Land • Clayton Morgan 13 -54 REPORT NO.: CLD- 009 -13 CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Patti L. Barrie, Municipal Clerk Confidential Attachments (Distributed Separately): Attachment 1: Clarington Museums and Archives Board Applications List of interested parties to be advised of Council's decision: Phil Ford Suzanne Land PAGE 4 Clayton Morgan John Witheridge, Chair, Clarington Museums and Archives Board Julia Fielding, Executive Director, Clarington Museums and Archives Board 13 -55 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: Report#: CLD- 010 -13 File #: Subject: REGULATING FISHING ON BOWMANVILLE CREEK RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 010 -13 be received; 2. THAT the area beginning at a point approximately 120 metres north of the dam to a point 120 metres south of the dam be signed "No Trespassing" in order for the illegal fishing in this area to be enforced; 3. THAT the Ministry of Natural Resources be requested to enforce the trespass provisions of the Fish and Wildlife Conservation Act in this area; and 4. THAT the interested parties listed in Report CLD- 010 -13 be advised of Council's actions. Submitted by: ,Reviewed by: Pa rrie Franklin Wu, Municipal Clerk Chief Administrative Officer PLB /LDC CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 -56 REPORT NO.: CLD- 010 -13 1. BACKGROUND At the December 17, 2012 Council meeting, Council approved the following Resolution #GPA- 590 -12: THAT the delegation of David Lawson, President of the Bowmanville Creek Anglers, regarding enforcement of illegal fishing at Bowmanville Creek, be referred to Staff for a report to consider passing a by -law regarding posting a sign on the Bowmanville Creek, north of the dam to the "area where the two channels meet ", as "no trespassing for the purposes of fishing ", - and THAT Staff be directed to draft a letter of support to the Ministry of Natural Resources regarding the enforcement fines being directed to the Municipality. Over the last year the Municipality has been involved in a project to help rebuild the diversion channel (Fish Ladder) on the Bowmanville Creek at the dam and west of the Veyance Technologies Canada (VTC) building at 45 Raynes Avenue. The Bowmanville Creek at this location crosses onto the VTC lands and the area is leased by the Municipality. Concerns have been raised over illegal fishing in this area. The delegation at the December 17th GPA meeting requested signs be posted to prevent further fishing around the diversion channel. 2. NO FISHING AREA The Bowmanville Creek Anglers have requested that an area beginning at a point approximately 120 metres north of the dam to another point 120 metres south of the dam be designated as a "no trespassing for the purpose of fishing area ". This will help to preserve and protect the fish as they progress through the ladder and provide a recovery area for them to the north while also creating an area where the public will be encouraged to come and watch the fish as they work their way north. There are two options for creating a safe area for the fish. The first is for the Ministry of Natural Resources to designate the area as a fish sanctuary and thus prohibit any fishing activity with the sanctuary. The second option is for the property owner to post No Trespassing signs in the desired area. Once posted, the Ministry may act to enforce the Notice. Section 10(1) of the Fish and Wildlife Conservation Act, 1997 S. 0. 1997, C 41 states: 10. (1) A person shall not, (a) enter premises in contravention of the Trespass to Property Act for the purpose of hunting or fishing; 13 -57 REPORT NO.: CLD- 010 -13 The Municipality of Clarington does not own the subject property, it is owned by Ve.yance Technologies Canada. The Municipality does however hold the lease to the property. As such they are the "occupier" of the land as defined in the Trespass to Property Act RSO 1990, c. T21. The Trespass to Property Act defines an occupier as including: (a) a person who is in physical possession of premises, or (b) a person who has responsibility for and control over the condition of premises or the activities there carried on, or control over persons allowed to enter the premises, Pursuant to this definition, the Municipality has the right to set out areas prohibiting trespass. This creates an area where the MNR Officers could enforce the trespass provisions of the Fish and Wildlife Conservation Act using the Act itself. This carries a maximum fine of $25,000.00, far higher than the $2,000.00 provided for in the Trespass to Property Act. There is no need for a separate by -law to be passed to effect this outcome. A resolution of Council to authorize the creation of the No Trespassing Area at the diversion channel would suffice. Staff have contacted the Ministry of Natural Resources to advise them of this proposed action. 3. CONCURRENCE This Report has been reviewed by Andrew Allison, Municipal Solicitor, who concurs with its recommendations. 4. CONCLUSION In order for the area requested by the Bowmanville Creek Anglers to be designated as a "No Trespassing for the Purpose of Fishing" area, it is respectfully recommended that a resolution to that effect be passed. 5. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan 13 -58 REPORT NO.: CLD- 010 -13 PAGE 4 The creation of this sanctuary will encourage the public to come out and watch the fish as they make their way through the diversion channel. Staff Contact: Len Creamer; Manager, Municipal Law Enforcement INTERESTED PARTIES ® David Lawson ® Ministry of Natural Resources 13 -59 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: Report#: COD - 001 -13 File: THEATRE .DEMY — LEASE EXTENSION- COURTICE COMMUNITY COMPLEX It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 001 -13 be received; 2. THAT the Lease Extension from the Theatre Dance Academy for the lease of space in the Courtice Community Complex in the amount of $19,488.00 per year for the term of February 1, 2013 to January 31, 2016 be approved; and 3. THAT the Mayor and the Clerk be authorized to execute the lease extension agreement with the Theatre Dance Academy satisfactory to the Municipal Solicitor. t Submitted y: -a Marie Marano, H.B.Sc., r AMCT, Director of Corporate Services MM \JDB \mc Reviewed by: ,_ _ ( _s J Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 14 -1 INN '!' • •� ! 1.1 Theatre Dance Academy has been a tenant at the Courtice Community Complex since 2003 leasing 1,600 square feet of space for the operation of a Dance Academy. 1.2 The owner of Theatre Dance Academy has expressed an interest in and agreed to an extension of the current lease for a period of three (3) years commencing February 1, 2013 to January 31, 2016. A nominal 3.7% increase over the existing rate of $18,800.00 per year is proposed; thereby increasing the annual price to $19488.00 per year. or $12.18 square feet. This rate is fixed for the full three (3) year term. 2.1 There has been little change in market conditions since the last lease renewal and it is staff's recommendation that the offer to extend the lease be accepted. � i7Z[oil]V:140[a] 3.1 This report has been reviewed by Joseph Caruana, Director of Community Services who concurs with the recommendation. 9V _ , 4.1 Theatre Dance Academy has expressed an interest in extending the lease for a further three (3) year period and as there is no known need for the leased area for the period ending 2016 it is recommended that the lease be extended. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Jerry Barber, Manager of Purchasing List of interested parties - NONE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 14 -2 Report#: COD - 003 -13 File: TENDER NO. C2013-1 — ELECTRICAL SERVICES PARK & STREE I W,,,4I'WTE 114110E It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report COD - 003 -13 be received; 2. THAT Langley Utilities Contracting Limited, Bowmanville, Ontario, with a total bid in the amount of $171,325.85 (net of H.S.T.), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2013 -1, be awarded the contract for Electrical Services — Park and Street Lighting Maintenance, as required by the Municipality of Clarington, Operations Department; 3. THAT pending satisfactory pricing and service the contract be extended for a second, third and fourth year; and 4. THAT the funds expended be drawn from the Operations Department Annual Operating Budgets. Submitted by': �.� Marie Marano, H.B.Sc., C.M.O Director of Corporate Services MM \JDB \BH /km Reviewed by:` ' - Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623 -3379 14 -3 1:440913 110011996-�� i:(r7Z0111 ki 17 1.1 Tender CL2013 -1 Electrical Services Park & Street Lighting Maintenance was advertised and issued with bids being received as per Attachment 1. 1.2 Bid submissions are based on the estimated hours for labour and equipment and estimated quantities of material required for a one year term. The annual labour, equipment and material value will be determined by actual requirements. 1.3 The term of this contract is for a one year period with provision for up to three one year extensions, subject to acceptable pricing and the provision of satisfactory service. 2.1 After review and analysis of the bids by the Operations Department and Purchasing, it was mutually agreed that the low bidder, Langley Utilities Contracting Limited, Bowmanville, Ontario, be awarded the contract for the Electrical Services — Park & Street Lighting Maintenance. 2.2 Langley Utilities Contracting Limited, Bowmanville, Ontario has provided similar services to the Municipality of Clarington for a number of years and the level of service has been satisfactory. 3.0 COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Operations. ►CQF11 4.1 The total funds required for Tender CL2013 -1 Electrical Services Park & Street Lighting Maintenance are included in the Operations Department Annual Operating Budget(s). 4.2 For the information of Council, the labour cost to maintain the park and street lights has increased approximately by 5% from the previous year. 4.3 The contract will be monitored to ensure the service level is maintained and rates applied correctly. 14 -4 1 01 a 7Tr1 -3 5.1 This report has been reviewed by the Purchasing Manager, with the appropriate department and circulated as follows: Concurrence: Director of Operations 6.1 To award the contract to Langley Utilities Contracting Limited, Bowmanville, Ontario for the Electrical Services Park & Street Lighting Maintenance. CONFORMITY WITH STRATEGIC PLAN — Not Applicable Attachments: Attachment 1 — Bid Summary 14 -5 Attachment 1 MUNICIPALITY OF CLARINGTON Bid Summary IT BIDDER Estimated 1 Year Estimated 1 Year Estimated 4 Year Contract Expenditure Contract Expenditure Contract Expenditure (FIST included) (net of FIST) (net of HST Langley Utilities $190,249.82 $171,325.85 $706,138.01 Bowmanville, ON Aline Utility Limited $192,740.71 $173,568.98 $759,297.63 Dunsford, ON Dundas Power Line $381,110.13 $343,201.47 $1,435,826.96 Limited Chesterville, ON Stacey Electric $399,424.37 $359,694.01* $1,504,825.58* Toronto, ON Black & McDonald $661,912.77 $596,072.95 $2,501.198.84 Limited Scarborough, ON *adjusted for mathematical errors 14 -6 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law: Report#: COD - 004 -13 File: NAM �� •1 It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 004 -13 be received; and 2. THAT in accordance with the Public Sector Salary Disclosure Act, the appropriate Ministry be notified, which employees, were paid a salary of $100,000 or more (as defined in the Act), for the year 2012. Submitted b �- Reviewed by: Marie Marano, H.B.Sc Director of Corporate M M /gj Services /Human Resources Franklin Wu, Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 __ k 14 -7 REPORT NO.: COD - 004 -13 PAGE 2 1. BACKGROUND AND COMMENT 1.1 On January 29, 1996, the Ontario Legislature passed the Public Sector Salary Disclosure Act. This Act requires the Municipality to disclose annually the names, positions, salaries and taxable benefits of employees paid $100,000 or more a year. 1.2 The definition of salary paid is per the Income Tax Act. Specific boxes from the T4 are used to calculate the salary paid (box 14) and the taxable benefits (boxes 30, 32, 34, 36, 38, and 40). It is important to note that the basic pay is the gross salary before statutory deductions for tax, C.P.P., E.I., etc. 1.3 For elected officials, the one -third non - accountable expense allowance paid to an elected officer to perform the duties of that office is not included in box 14 and therefore not included in the amount reported here. 1.4 The municipality is required to submit this information to the Ministry of Municipal Affairs and Housing and to include the information in the Municipality's annual financial statements. 1.5 The Ministry of Finance will prepare, for public release on April 1St, a compendium of records of all employees in the Province whose salaries are disclosed. 1.6 In 2012, employees paid a salary as defined in the Public Sector Salary Disclosure Act, 1996, of $100,000 or more by the Municipality of Clarington are listed on attachment #1. 2. CONCURRENCE - Not applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Attachment: Attachment 1 - List of Individuals Earning $100,000 or More 14 -8 COD- 004 -13 2012 SALARY DISCLOSURE LIST Attachment #1 Surname Given Name Position Title Salary Paid Taxable Benefit Wu Franklin Chief Administrative Officer $ 235,736.19 $ 2,545.59 Marano Marie Director of Corporate Services $ 186,306.94 $ 1,957.71 Allison Andrew C Municipal Solicitor $ 175,831.72 $ 1,957.71 Taylor Nancy Director of Finance $ 168,088.84 $ 1,795.20 Weir Gordon Director of Emergency Services $ 159,609.50 $ 1,795.20 Caruana Joseph Director of Community Services $ 159,291.19 $ 1,795.20 Cannella Anthony Director of Engineering $ 154,915.07 $ 1,795.20 Crome David Director of Planning $ 151,357.14 $ 1,715.40 Hopkins Edith Library Director $ 147,689.73 $ 1,667.04 Horvath Frederick Director of Operations $ 142,989.02 $ 1,675.20 Barrie Patti L Clerk $ 140,599.71 $ 1,675.20 Berney Mark A Deputy Fire Chief $ 138,593.70 $ 1,564.92 Hesson William Deputy Fire Chief $ 138,480.49 $ 1,571 -.06 Pigeon Richard Chief Building Official $ 132,577.31 $ 1,564.92 Van Dyk Robert G. Information Technology Manager $ 128,813.35 $ 1,460.49 Langmaid Faye Manager Special Projects $ 126,007.94 $ 1,460.49 Gordon Lori A. Deputy Treasurer $ 124,394.97 $ 1,460.49 Benson Leslie Transportation and Design Manager $ 123,80161 $ 1,380.69 Pellarin Carlo Development Review Manager $ 122,261.57 $ 1,460.49 Salazar Carlos Community Planning & Design Manager $ 121,661.69 $ 1,460.49 Acorn George Facilities Manager $ 120,846.62 $ 1,348.15 Foster Adrian Mayor $ 119,023.97 $ 1,591.86 Clark Norman A = Construction Manager $ 114,024.97 $ 1,340.46 Oliver Gary Fire Captain $ 113,682.70 $ 750.82 Windolf Peter Park Development Manager $ 113,067.84 $ 1,340.46 Albright Ron Manager of Infrastructure $ 112,897.56 $ 1,340.46 Cooke Jennifer J Communications & Tourism Manager $ 111,391.85 $ 1,260.66 . Greentree C. Anne Deputy Clerk $ 111,205.31 $ 1,340.46 Calhoun Timothy M Fire Captain /Training Officer $ 111,180.74 $ 753.26 Chambers L. Donald Fire Captain $ 108,162.68 $ 758.21 Genosko Robert G. Operations Supervisor $ 107,287.75 $ 1,232.70 Ruiter Edward C. Fire Captain $ 107,136.39 $ 751.39 Brent Rosalie Manager of Accounting Services $ 106,833.87 $ 1,232.70 Ulrich Mark O 1st Class Firefighter $ 106,537.49 $ 727.60 Meredith Sharon Recreation Services Manager $ 106,352.37 $ 1,349.57 Dusseldorp Gary E Fire Captain $ 106,050.63 $ 734.40 Creamer Leonard Municipal Law Enforcement Manager $ 105,486.28 $ 1,246.17 Del Grande Linda Library Deputy Director $ 105,062.12 $ 1,226.16 Reinert Randolf Fire Prevention Officer $ 104,970.33 $ 756.28 Lomax Peter A Fire Captain $ 103,832.83 $ 734.40 Peters Clint Operations Supervisor $ 103,633.05 $ 1,205.83 Pascoe Jane Executive Assistant - CAO Office $ . 103,545.40 $ 1,161.46 Devitt Murray Operations Supervisor $ 103,222.10 $ 1,232.70 Barber Jerry Purchasing Manager $ 103,005.58 $ 64.92 Cowan Randal Fire Captain $ 101,629.95 $ 665.70 Wheller Lisa Human Resources Supervisor $ 101,430.21 $ 1,237.40 Postill Larry Operations Supervisor $ 100,755.35 $ 1,232.70 Bradley Grant E Fire Captain $ 100,480.48 $ 652.10 Vanderkooi Rick 1st Class Firefighter $ 100,025.67 1 $ 652.10 14 -9 Meeting: GENERAL PURPOSE AND ADMINISTRATION Date: February 25, 2013 Resolution: By -law: N/A Report#: COD - 005 -13 File#: N/A Subject: Joint Health and Safety Committee — 2012 Summary 9A IVA My I = I 1 111 B It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report COD- 005 -13 be received for information. Submitted by: ke McCron, Co -Chair Joint Health & Safety Committee Reviewed by: (fl-- Marie Marano, H.B.Sc., C.M.O., Director of Corporate Services/ Human Resources M M /LW /M M/M L/g j. " Ma c La a ur, Co -Chair Joi t Heaj!h.A Safety Committee Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 14 -10 REPORT NO.: COD - 005 -13 PAGE 2 1.0 BACKGROUND 1.1 Report COD - 005 -13 has been prepared to provide Council with an update of activities undertaken by the Joint Health and Safety Committee during the past year. The Occupational Health and Safety Act require the Joint Health and Safety Committee provide the employer with an annual update if requested. This report also provides a summary of incidents and accidents that occurred in the workplace during 2012. -- - .. 41F - .. Work has been progressing throughout the year to review and update the Corporate Health & Safety Policies. The update and review process is ongoing in line with our continuous improvement plan. As part of this review In October of 2012 the Corporate Policy dealing with Harassment was updated and approved (attachment #1). 2.2 Workwell Program Work on this program continued in 2012. Group members continue to review and update each Section of the WSIB Workwell Health & Safety Audit Assessment. 2.3 WSIB Safety Group The Municipality is an active member of WSIB Safety Group initiative sponsored by Pubic Services Health & Safety Association. The goal of this group is to have each group member set targets to improve elements of their H &S Program. If all group members reach their targets after being audited by WSIB there is potential to receive up to 6% of their annual premium back from WSIB in the form of a rebate, which could results in a premium return of approximately $27,000 based on an annual premium of $450,000. WSIB will be reviewing the 2012 progress of all Safety Group members during the first half of 2013. 2.4 2011 NEER Statement Results Throughout the course of the year, the WSIB monitors the number of reported incidents and accidents. Employers are required to advise the WSIB of any injury that requires medical aid and /or lost time. The cost value of these claims is reported back to the employer quarterly in the form of a NEER statement. NEER is referred to as the New Experimental Experience Rating. The individual employer's performance is measured through the WSIB Performance Index 14 -11 'on • •� 11 utilizing the previous four (4) year injury history and are used in part to assess the employer's annual premiums. A rating of 1.0 is neutral; above 1.0 requires addition premium surcharges to be paid by the employer; and a rating below 1.0, the employer receives a refund of premiums. These adjustments are in addition to the base rate group premium of $2.24 per $100.00 of earnings. Clarington has been in a refund situation for the past number of years with the exception of 2010, when a volunteer fire fighter suffered a very serious knee injury. For 2011 as a result of the ongoing effort and priority given by our employees as we continue our efforts to improve workplace health & safety, Clarington has received a rebate of $99,299.07. Preliminary estimates from WSIB for 2012 performance indicate Clarington will be in a rebate situation of approximately $120,000.00. It must be noted that the 2012 rebate is a WSIB estimate only at this time. The final figure will not be available until the September 2013 cost statement arrives from WSIB. Rebates /Surcharges are continually adjusted based on individual claim activity for the previous four years (2008 through to 2011). In January of this year we received a rebate cheque from WSIB in the amount of $148,527.98. The adjustments for the four previous years are as follows; • For 2011 the rebate was for $99,299.07 • For 2010 there was an adjustment on our surcharge, they had initially invoiced us for $113,501.87 which we paid in December of 2011, after the rolling review in 2012 they reduced the surcharge to $54,766.84, so included in the above cheque is a credit adjustment of $58,735.03 for 2010 • For 2009 the review /adjustment reduced our 2009 rebate by ($7,514.05) • For 2008 the review /adjustment reduced our 2008 rebate by ($1,992.05) 3.0 EARLY and SAFE RETURN TO WORK PROGRAM 3.1 All Departments continue to follow and have success with the Corporate Early and Safe Return to Work Program. In order to reduce lost earnings costs to the above noted NEER program, the WSIB encourages all employers to develop an Early and Safe Return to Work program. The purpose of this program is for the employer to work with the injured employee to return to work as soon as possible after experiencing a work - related injury. 3.2 In most cases, employees who experience a work - related injury return to work within 24 hours and do not incur lost wages. However, in more serious injuries, employees may not be able to perform their normal duties. In the past, those employees would have remained off work until they were able to return to full 14 -12 duties. The Early and Safe Return to Work Program allows the employer to offer the employee alternate duties that would be meaningful to the employer, and not cause any further injury to the employee. By doing so, the employee returns to work earlier than they normally may; the employee does not collect WSIB payment for lost wages and the employer does not incur increased WSIB premiums and /or NEER Surcharges. 4.1 The Joint Health and Safety Committee (JH &SC) is co- chaired by Municipal staff representing both management and workers within the Municipality. The committee represents management workers, Canadian Union of Public Employees Local 74 (both Inside and Outside Workers) as well as the Clarington Fire Fighters Association Local 3139. 4.2 The committee consists of 16 members (members list; attachment #2) plus 15 alternate members who attend meetings in the absence of a JH &SC Member; and, assist with monthly facility inspections. 4.3 The municipal JH &SC members meet every month with the exception of July and August. All minutes are retained within statutory limits and current minutes are posted for all staff on the Health and Safety Boards located at every workplace within the Municipality. A typical agenda may include: • Agenda Review • Introduction of Guests • Department Head Presentation • Approval of Previous Minutes • Business Arising from Minutes • Review of Previous Month Workplace Inspections • Current Workplace Inspections • Accident / Injury Statistics Review • Update from Emergency Services • Update from Health & Safety Coordinator • Other Business • Workplace Inspection Assignments 4.4 The JH &SC members also conduct monthly inspections of Municipal workplaces. On a monthly basis, there are at least fourteen inspections carried out by the JH &SC. The Occupational Health and Safety Act (OH &SA) states that all facilities must be inspected monthly; and where it is not practical to for a complete inspection, at least part of the facility must be inspected. In addition the 14 -13 ! 1 requirement to inspect municipal work sites, all other municipally owned facilities (Board operated community centres) are inspected at least once per year. Inspection forms are also retained and the current forms posted on the JH &SC Boards for staff information. 4.5 Two members of our Joint Health & Safety Committee attended and successfully completed the five day Health & Safety Certification course for Committee members in October. All JH &SC members participated in Workplace Inspection Training in September of 2012. During 2012 fifty nine staff members were certified and /or recertified in First Aid and CPR. 4.6 During our October 2012 Joint Health & Safety Meeting, the President of Clarington's Fire Fighter's Association notified JHSC members that the Association will be notifying the Ministry of Labour of their intent to withdraw from Clarington's Multi Site JHSC, while at the same time asking to create their own Fire Specific Joint Health & Safety Committee. 5.1 Incidents and accidents are tracked and reported on a monthly basis to the Health & Safety Committee. The statistics are used to identify trends and opportunities for training. SUMMARY OF INJURY /INCIDENT REPORTS 2011 — 2012 TYPE OF INJURY — All Incidents 2011 2012 Lifts and Strains (including RSI) 18 11 Slips Trips and Falls 18 10 Burns 4 3 Animal Bites & Scratches 2 1 Pinch 3 1 Miscellaneous (including cuts) 19 22 Near Miss 1 2 Property Damage 7 3 Illness 2 TOTAL 72 53 14 -14 REPORT NO.: CO®- 005 -13 PAGE 6 5.2 The Workplace Safety & Insurance Board (WSIB) requires employers to report a work related accident if they learn that a worker required health care and /or; is absent from work, earns less than regular pay, requires modified work at less than regular pay, or the worker does not receive medical attention but requires modified work for more than seven calendar days following the date of the accident. Employers are not required to report a work related accident if the worker receives only first aid. The Municipality experienced a considerable reduction in reportable workplace injuries during 2012 as compared to 2011 as shown in the chart below. REPORTS TO WSIB 2011 2012 Medical Aid 19 10 Lost Time 5 2 TOTAL 24 12 5.3 Ministry of Labour Accident Investigation On January 25th of this year the Municipality of Clarington received notification of charges being brought forward by the Ministry of Labour. These charges stem from a training incident, which occurred on February 3, 2012. No critical injuries were recorded and the matter has been referred to the Municipality's legal representatives. 6.0 COMMENTS 6.1 Support for the Health and Safety Program within the Municipality has been endorsed by all staff from the part -time occasional staff member to full time staff, supervisors, managers, department heads, CAO and Council. This support has been demonstrated by both reduced claims costs and reduced lost time costs. Continued support for staff training programs and awareness will continue to reduce injuries and costs within the workplace. 7. CONCURRENCE - Not applicable CONFORMITY WITH STRATEGIC PLAN — Not Applicable Attachments: Attachment 1 — Policy E -5 Workplace Harassment Attachment 2 — Joint Health & Safety Committee Members — 2013 Attachment 3 — Health and Safety Policy Statement — 2013 14 -15 Corporate Policy POLICY TYPE: POLICY TITLE: POLICY #: POLICY APPROVED BY: EFFECTIVE DATE: REVISED: APPLICABLE TO: I Oki } Working Conditions and Programs Harassment E5 Chief Administrative Officer April 28, 1997 October 2, 2012 All Employees'and Elected Officials The Corporation of the Municipality of Clarington is dedicated to providing a healthy and safe work environment. Acts of workplace harassment by staff, volunteers or visitors will not be tolerated. The Municipality of Clarington has a zero tolerance policy regarding workplace harassment. Any violation of the policy will be investigated and may result in disciplinary action up to and including termination with cause. Violence in the workplace is dealt with under a separate Health & Safety Policy (E -8 Workplace Violence). 1. Purpose: a) To convey the Municipality's commitment to maintaining a workplace free of harassment. b) To ensure employees know what to do if he /she has been harassed or accused of harassing another individual, and are aware of their responsibilities in maintaining a harassment free workplace 2. Definitions 2.1 Workplace: any location where business of the Municipality is being conducted such as offices and buildings of the Corporation. The workplace includes cafeterias, washrooms, locker rooms, work sites, on -road municipal vehicles and personal vehicles while occupied by municipal employees during travel for the purpose of municipal business, during regular or non regular hours as required. Harassment that occurs outside the workplace but which has repercussions in the work environment; adversely affecting employee relationships, may also be defined as workplace harassment, with each situation to be evaluated on its own merit. 2.2 Harassment: means engaging in a course of vexatious comments including electronic means of communication or conduct by an employer, someone acting for the employer or co- worker towards any other employee, which is intimidating, annoying or malicious and may relate to race, ancestry, place of origin, colour, ethnic origin, citizenship, religion/creed, sex, sexual orientation, age, record of offences (provincial offences and pardoned federal offences), marital status, family status or handicap, against a worker in a workplace that is known or ought reasonably to be known to be unwelcome whether intended or not. E5 - Harassment Page 1 of 7 14 -16 Corporate Policy 2.3 Harassment is further explained as follows; a) , Sexual Harassment: r • Sexual advance or solicitation by a person who is in a position to grant or deny a benefit to another. • Reprisal or threat of reprisal by a person in a position to grant or deny a benefit to a person who has rejected his or her sexual proposition • Unnecessary or unwanted physical contact, ranging from touching, patting or pinching to physical assault • Leering or other suggestive gestures • Unwelcome remarks, jokes, suggestions or insults about a person's physical appearance; attire or sex • Displaying, sending or communicating electronically or by any other means pornographic pictures or other offensive, sexually explicit material • Practical jokes of a sexual nature, which cause awkwardness or embarrassment • Demands or requests for sexual favours, particularly by a person who is in a position to grant or deny a benefit • Compromising invitations b) Discriminatory Harassment • Unwelcome remarks, jokes or insults about a person's racial background, colour, place of birth, ancestry or citizenship • The displaying of racist, derogatory or otherwise offensive material • Insulting gestures or practical jokes based on racial or ethnic grounds which cause embarrassment • A refusal to converse or work with an employee because of his or her racial or ethnic background • 'Any other situation as defined by the prevailing Human Rights Code c) Workplace Harassment • Physically abusive or aggressive behaviour such as pushing, hitting, finger pointing or standing close to the victim in an aggressive manner • Using intimidating or disrespectful body language • Verbally abusive behaviour such as yelling, insults, intimidating comments and name calling • Spreading malicious rumours • Excluding or ignoring the victim • Making little or no eye contact with the victim and refusing to engage in common pleasantries . • Sabotaging the victim's work or claiming credit for it • Reportedly blaming others 'for mistakes • Making false allegations in memos or other documents • A supervisor undermining the victim's efforts by setting impossible goals and deadlines and impeding an employees efforts at promotions or transfers E5 - Harassment Page 2 of 7 14 -17 Corporate Policy I rf-IFJ6 A e Lea ing the • Persistent excessive and unjustified criticism and constant scrutiny by a supervisor 2.4 Examples that do not constitute Workplace Harassment, providing they are undertaken without malice or intent to intimidate or undermine; • performance reviews • work assignments • work evaluation • disciplinary measures taken by the employer for valid reasons • normal workplace conflict that may occur between individuals, or differences in opinion between co- workers • requesting medical documentation in support of an absence from work 3. Policies: a) The Corporation of the Municipality of Clarington, CUPE Local 74 and the Clarington Fire Fighters Association, Local 3139 supports and recognizes their obligations regarding the right for every'employee to work in a harassment free environment, as specified in the prevailing Ontario Human Rights Code and the Occupational Health & Safety Act. b) In keeping with its legal and social responsibilities as, an employer, the management of the Corporation shall treat any complaint of harassment as a serious matter: c) No employee shall be harassed because of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion, creed, sex, sexual orientation, age, record of offences (provincial offences and pardoned federal offences),' marital status, family status or disability. d) A spirit of fairness to both parties must guide the proceedings. This includes the respondent's right to know both the allegations and the accuser and the rights of both - parties to a fair and impartial investigation and possibly a hearing. e) Confidentiality will be maintained to the best of management's ability. Any employee who is the subject of a complaint shall be informed of the complaint as soon as reasonably possible. The complainant who wishes to seek a remedy or a sanction through this procedure must be prepared to be identified to the respondent which will be undertaken with efforts to maintain respect for all involved in the situation. All involved in the process are requested to maintain confidentially. f) This policy provides that the complainant not be compelled to proceed with the complaint unless the situation warrants as determined by management. -It further provides the complainant with the right to withdraw a complaint at any point up to the final disposition of the matter. Based on knowledge obtained, the Corporation may be required to proceed with the investigation and report without the complainant's direct involvement. ES - Harassment Page 3 of 7 1'4 -18 Corporate Policy Lea in the Way g) The respondent is entitled to a specific disposition of the issue as appropriate to the situation and findings.' h) The final result or discipline if any, enforced as a result of the complaint need not be shared with the complainant. i) Every effort must be made by all parties to stop the harassment immediately. j) Any employee may at any time throughout the process seek advice or assistance from the Ontario Human Rights Commission, 4. Procedures: The Complainant: Any person who believes he /she is being harassed by another person is advised to take the following measures: Step #1= Ask the harasser to stop: - Inform the harasser that his or her behaviour is unwelcome. An individual (although he or she should know better) may not realize that he or she is being offensive. A simple chat may resolve the problem. If the person refuses to cooperate, remind him or her that such behaviour is against Municipal policy. If the employee feels uncomfortable asking the harasser to stop, .assistance or intervention by Human Resources may be sought. Step #2 — Keep a record of the harassment: When did the harassment start? (E.g. dates, time, locations). What happened? Were there any witnesses? Were there any threats or reprisal? What was your response? Failure to keep a diary of the events will not invalidate your complaint. A record will, however, reinforce it. Step #3 — Lodge a complaint: a) If the harassment, despite your efforts to stop it; continues, you should report the problem to your Supervisor, Department Head or a designate from Human Resources. If the offending person is the designate from Human Resources, the complaint should be taken directly to the Chief Administrative Officer or designate. If the offending person is the Department Head, the complaint shall be reported to Human Resources who will bring this matter to the CAO. If the offending person is the CAO, the Human Resources designate has the ability to advise Council in a confidential report. b) If the complaint is against a member of Council, an independent investigation will be conducted,. with the report going to the CAO, who is authorized to advise Council of the independent results. c) Once the complaint is received, if verbal, Human Resources will document the events as communicated. If the compliant is in writing the date and time received will be recorded. Both parties may have a copy of the complaint, but Human Resources will retain all formal records. E5 - Harassment iEm Page 4 of 7 s +s r ' Corporate Policy d) Where' a manager or supervisor initially receives the official complaint, it is his /her responsibility to ensure that the designate from Human Resources and the Department Head is notified about the complaint as soon as reasonably possible. The designate from Human Resources is then responsible for assessment and initiation of an investigation. e) The designate from Human Resources will acknowledge receipt of a complaint as soon as reasonably possible to the Manager/Department Head /Complainant/Alleged Harasser. f) The Department Head and the CAO will be kept apprised of the process as to the appropriate steps throughout the process. Human. Resources: Human Resources with assistance from the Health & Safety Coordinator if requested shall take the.following steps: Step #1— Investigation of Complaint will be conducted by Human Resources or by Independent investigator as appropriate to the circumstances as determined by Human Resources. a) Fact finding i) A confidential interview with relevant parties will be conducted to' obtain information and clarify the details of the reported incident. Both parties will have an opportunity to identify witnesses or others who may be interviewed. Where witnesses are not identified, or where otherwise appropriate, co- workers or other individuals may be interviewed. All interviews will be conducted in a confidential manner. ii) The results and conclusions of the investigation will be documented after interviewing the complainant, respondent and any other relevant witnesses including co- workers if necessary. Complainant and /or respondents may be asked to verify documentation. Where appropriate and necessary, the investigator may contact the Ontario Human Rights Commission or independent investigation firms for advice or assistance. b) Preliminary findings i) Where the information revealed early in the investigation suggests a reasonable possibility of a resolution, an early settlement may be proposed prior to conducting the entire investigation. ii) Where appropriate, a meeting may be convened with the parties (either ,individually or collectively as appropriate) involved to discuss preliminary findings of the investigation and inform participants of the possibility and nature of early settlement and the reasons. iii) . This stage allows all parties to become aware of the tentative findings and presents an opportunity, based on the information, to resolve the matter upon agreement of all parties without further investigation. iv) Where agreement is reached and the matter deemed resolved, a summary report will be prepared for the Chief Administrative Officer and appropriate Department Head. E5 - Harassment Page 5 of 7 14 -20 r Corporate Policy v) In situations where both parties agree on a settlement but Human Resources deem the situation could pose a risk of further action, danger or legal outcome, Human Resources will make recommendations to the CAO regarding acceptance of the proposed settlement or proceeding further. c) Further investigation i) Where, as a result of preliminary findings, a resolution cannot be proposed or achieved, or where the designate from Human Resources determines that file closure at this point would not be appropriate, further investigations will be conducted. d) Notification and discussion of results i) The designate from Human Resources will subsequently schedule meetings with the complainant, alleged harasser, Department Head and /or Chief Administrative Officer where necessary, to present and discuss the findings and conclusions of the investigation. Separate meetings may be convened if necessary and all parties have a right to be represented. e) Report of Findings i) , A written general summary of the complaint and results of the investigation will be provided to the Chief Administrative Officer, Director of Corporate Services /HR, Department Head the complainant and the respondent as they are affected by the outcome. Documents are retained by Human Resources and detailed notes are not provided to complainant or respondent. ii) The final full report will not be released to complainant or respondent or other party involved unless extenuating circumstances dictate, or there is a legal requirement to release the report. f) Disciplinary measures i) If there is evidence of harassment, disciplinary measures will be taken by the Department Head, in consultation with the Director of Corporate Services /HR and the Chief Administrative Officer as appropriate. Such discipline may include suspension or discharge. Documentation regarding the disciplinary action will be placed in the employees personnel file. g) Malicious complaints i) Where, as a result of an investigation„ it is determined that the complaint was made maliciously — with a specific and directed intent to harm, or made in bad faith with reasonable knowledge of any intent to harm, formal disciplinary actions may be taken against the complainant, after consultation with the - Department Head, Director of Corporate Services /HR and /or CAO as appropriate. Documentation regarding the disciplinary action will be placed in the employee's personnel file. E5 - Harassment Page 6 of 7 14 -21 Corporate Policy Step #2 _ Preventing a Re- Occurrence Leading t le a a) If the complaint is found to be not supported, no documentation of the complaint will be placed in the employee file of the respondent, unless the respondent requests a letter of clearance stating the claim was unfounded be placed into their employee file. Human Resources will maintain all records. b) It is the responsibility of the Department Head and Supervisors to make all reasonable efforts to ensure that workplace harassment does riot occur and that there is no retaliation for having made a good faith complaint in his or her department. The Respondent: a) Assess your behaviour seriously. Understand that even if you did not intend to offend, your behaviour has been perceived as offensive. Be aware that the test of harassment is not whether you intended to offend, but whether a reasonable person ought to have known that the behaviour, comments or conduct were unwelcome. b) Cease the behaviour that the person finds offensive or unwelcome. Failure to cease this behaviour will leave you more vulnerable to a formal complaint, which could lead to disciplinary actions. c) If you believe the complaint is unfounded, discuss the matter with your supervisor and /or Department Head or Human Resources. d) You are entitled to know the allegations against you and to have an opportunity to respond. e) Document your version of the alleged incident including times, places, what happened and any witnesses. f) Cooperate with any investigation undertaken to resolve the matter. E5 - Harassment Page 7 of 7 14 -22 Attachment #2 JOINT HEALTH AND SAFETY COMMITTEE MEMBERS 2013 (All phone numbers are Area Code 905) NON- AFFILIATED MEMBERS ALTERNATES Ext Ext Mike McCron ** 6233379 Patti Barrie* (M) 6233379 Services —1 St Floor MAC - X2204 Clerk's — 2nd Floor MAC X2102 -Corporate Len Hunter (M) 4351061 Mark Berney ** 6233379 Services — SCA x222 Emergency Services — HQ X2803 -Community Lockie Longhurst ** 263 -2291 Jenny Bilenduke ** 623 3379 . — Hampton X535 En ineerin — 3rd Floor MAC X2301 -Operations Marie Marano (M) 6233379 Jennifer Cooke* (M) 6233379 Services- 1St Floor — MAC X2202 Corporate Services — 4th Floor MAC X2214' -corporate Lori Gordon ** 623 -3379 Ken Ferguson (M) 623 -5728 Finance —,1St Floor MAC X2604 Community Services - RRC x630 Gord Weir ** 623 -3379 Gerry Jordan (M) 62.3 3379 Emergency & Fire Services — HQ X2802 Corporate Services —1St Floor MAC X2201 Lisa Wheller (M) 623 -3379 Nancy Taylor (M) 623 3379 Corporate Services —1St Floor MAC X2205 Finance —1St Floor MAC X2602 Steve Myers ** 435 -1061 Community Services — SCA x230 AFFILIATED MEMBERS ALTERNATES. Marc Ladouceur** Co -Chair 623 -5126 Aidan McConkey (F) 623 -5126 Emergency & Fire Services Emergency & Fire Services Dan Worrall ** 623 -5126 Stewart Richardson . 623 -5126 Emergency & Fire Services Emergency & Fire Services Mike Bourke ** 263 -2291 Bob Russell 623 -3379 Operations - Hampton Planning Services - 3rd Floor MAC X2421 Jason Campbell 263 -2291 Tara Lee Sellick 623 -3379 Operations - Hampton Community Services — 3rd Floor MAC I X2505 Chris Welsh ** 623 -5728 Teresa Mason 623 -3379 Community Services — G.B. Rickard Clerks — 2nd Floor MAC X2111 Ian Laflamme 987 -5667 Adrian Coolen ** 623 3379. Community Services - NDRC Engineering - 3`d Floor MAC X2316 Michael Ste.Croix .623 -3379 Paul Neto ** 6233 379 MAC X2615 Operations -Basement -MAC X2922 -Finance'- Workplace Inspectors Tom Vendrasco (M) 623 -3379 Brigitta Harris (M) 623 -3379 Clerks — 2 "d Floor'- MAC X2113 Corporate Services —1St Floor - MAC X2211 Secretary Alternate June Gallagher 6233379 Gerry Jordan 623 3379 Clerk's — 2nd Floor - MAC X2106 Corporate Services —1St' Floor MAC X2201 Advisor Franklin Wu - CAO 6233379 CAO's Office — 3rd Floor - MAC X2002 Meeting Quorum: 5 Affiliated and 4 Non - Affiliated Members and /or Alternates * Certified Members - Part 1 Effective Date: JANUARY 2013 ** Certified Members — WPS (Bold) JAHEALTH & SAFETY\Committee\JHSC Members.doc 14 -23 ATTACHMENT #3 f Corporate Policy Leading the Way POLICY TYPE: POLICY TITLE: POLICY #: POLICY APPROVED BY: EFFECTIVE DATE: REVISED: APPLICABLE TO: Healtli slid Safety Health & Safety )Policy Statement HNI3 Chief Administrative Officer• Febj,uat�y 28, 2006 Jarivai -y 4, 2013 All Employees The Municipality of Clarington is committed to the protection of our employees and property from accidental loss. We believe that this is critical to the success of our business and our goal is zero incidents of injury, illness or damages. We believe an accident free workplace is possible, The Health and Safety of our employees is of the utmost importance in all of our operations, and is a shared responsibility,. which must be accepted by everyone in our workplace. A successful safety program and a safe workplace depends on concern and commitment from all personnel. The responsibility for Health & Safety ultimately rests with senior management, but managers and supervisors at all levels will be held accountable for the safety performance of their employees. However, all employees have the responsibility of working safely and protecting the lives and health of themselves and their fellow workers. Being alert to unsafe conditions or practices, looking out for fellow employees and reminding them when they do something unsafe, as well as reporting unsafe conditions is imperative, if we are to achieve our goal. In support of these beliefs, we must accept our responsibilities to minimize risk and injuries to our fellow workers, the public we proudly serve, and to ourselves.. Health & Safety must be in our thoughts 24 hours a day, seven days a week. We must meet, and wherever possible exceed, the requirements of all applicable health and safety legislation /regulation, our own standards and work procedures, along with applicable industry standards. Contractors will be held accountable for all infractions of their workers. Contractors and their workers who do not follow the Health & Safety program of the Municipality of, Clarington will be asked to leave the work site. By accepting these. responsibilities and through active participation and co- operation we will together achieve our goal for a safe, healthy and productive work environment. Our Health and Safety Program Manual and policies will be subject to annual review. For The Municipality Franklin Wu, Chief Administrative Officer For The Joint Health & Safety Committee Mike McCron, Non - Affiliated, Co -Chair S° 5 Marc Ladouceur, Affiliated Co -Chair 14 -24 Clarhigton CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution: y -law# : N/A Report#: COD - 006 -13 File #: 11 11 j 11 Him PITIVIT It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD - 006 -13 be received; and 2. THAT the Lease Extension from the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of $14,586.15 per year for the term of January 1, 2013 to March 31, 2014 be approved; 3. THAT the Lease Extension from the Community Living Oshawa / Clarington for the existing leased space at 132 Church Street, Bowmanville, in the amount of $14,586.15 per year for the term of January 1, 2013 to March 31, 2014 be approved; 4. THAT Mayor and the Clerk be authorized to execute the lease agreements with the John Howard Society and Community Living Oshawa / Clarington; and 5. THAT staff continue discussions with Community Living Oshawa / Clarington and John Howard Society with a view establishing long term leases for the facility space with provision for leasehold improvements required to accommodate the longer term needs of both organizations. Submitted y: ��`� �`���-' Reviewed �- ir4. Marie Marano, H.B.Sc., by: Franklin Wu, C.M.O., Chief Administrative Officer Director of Corporate Services MM \JDB \mc CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 14 -25 .e . [ IN 1.1 The John Howard Society and Community Living Oshawa /Clarington have expressed an interest in, and agreed to an extension of their current lease for a period of fifteen months commencing January 1, 2013 to March 31, 2014. A nominal 1 % increase over the 2012 rate of $14,441.73 per year is proposed; thereby increasing the annual price to $14,586.15 per year or $1,215.51 per month. 1.2 The aforementioned increase is based on the Consumer Price Index All Items for Ontario. 1.3 As noted in the 2010 Report COD - 054 -10 (Attachment #1) the John Howard Society and the Community Living Oshawa / Clarington agencies are interested in expanding their programs and are interested in additional space in the building. In 2010 and in 2012 Council directed that staff provide a report on the discussions with the two agencies and provide an outline of the proposed leasehold improvements with an estimated cost, as appropriate, to be borne by the tenant and the possible timing. 1.4 In 2011 a review of the space requirements was undertaken and a draft design completed that reflected revisions to the interior and the provision of an elevator needed to address the accessibility requirements (Attachment #2). Based on estimates at the time renovations to the building were estimated to be in the range of $450,000.00 to $500,000.00. 2. ANALYSIS — Investigation of Leasehold Improvements for Expansion 2.1 Staff have met with representatives of both agencies to discuss the space requirements and the issues associated with expanding their programs. As in previous years the absence of a sharing agreement between the two tenants and the absence of funds have prevented budgetary planning beyond the design completed last year. 2.2 In addition to the renovations there are other landlord related costs associated with the building that would be the responsibility of the Municipality. These include HVAC upgrades and the replacement of the roof. The HVAC upgrades have been identified in the energy management program and the roof replacement is included in the Operations Department Capital Plan with an expectation of completion by 2014. 2.3 In preparation for the more detailed discussion related to renovations staff will be meeting with Engineering Services and Emergency Services to review any issues relating to the change of occupancy and what additional costs may be added to the project. 14 -26 0 9 • 2.4 It is proposed that staff continue to work with the Community Living and John Howard Society to refine actual space requirements and explore renovation opportunities with a view to establishing a long term lease arrangement commencing in 2014. In the interim, it is recommended that the leases be renewed for a further fifteen month term which coincides with the Agencies budget year. 3. FINANCIAL IMPLICATIONS —Lease Extension for Current Space 3.1 In order to continue the existing lease arrangement during the exploration of the requirements for the expanded space, it is recommended that a lease extension be entered into with each agency. A nominal increase is proposed in the lease rate to reflect inflation in the cost of utilities and expenses for the facility. 3.2 On -going discussions with the tenants with respect to the leasehold improvements will move ahead with limited cost to the Municipality. 3.3 Discussions will include the preparation of a new and long term lease agreement which will anticipate and provide for leasehold improvements to be undertaken by the tenants. 3.4 Queries with respect to department needs, specifications, etc., should be referred to the Director of Operations. 4. CONCLUSION 4.1 That the proposed lease extensions be approved for the current space and that staff continue discussions with Community Living Oshawa / Clarington and John Howard Society for the options related to expanded space and related leasehold improvements and the establishment of a long term lease. 5.1 This report has been reviewed for recommendation by the Purchasing Manager with the appropriate departments and circulated as follows. Concurrence: Director of Operations CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Jerry Barber, Purchasing Manager Attachments: Attachment 1 - COD - 054 -10, John Howard Society Lease Extension and Community Living Oshawa / Clarington Lease Extension Attachment 2 - Preliminary design 14 -27 L _a - -6 Attachment #1 � -k-1 4 9. Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: December 13, 2010 Resolution #: 9i' P-61 '/® By -law#: N/A Report#: COD - 054 -10 File #: Subject: JOHN HOWARD SOCIETY — LEASE EXTENSION COMMUNITY LIVING OSHAWA / CLARINGTON — LEASE EXTENSION 132 CHURCH STREET, BOWMANVILLE It is•respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report COD - 054 -10 be received; 2. THAT the Lease Extension from the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of $13,754.03 per year for the term of January 1, 2011 to December 31, 2011 be approved; 3. THAT the Lease Extension from the Community Living Oshawa / Clarington for the existing leased space at 132 Church Street, Bowmanville, in the amount of $13,754.03 per year for the term of January 1, 2011 to December 31, 2011 be approved; 4. THAT Mayor and the Clerk be authorized to execute the lease agreements with the John Howard Society and Community Living Oshawa /Clarington; and 5. THAT staff be authorized to continue'discussions with the John Howard Society and Community Living Oshawa /Clarington with a view to expanding the their current leased space and planning the required lease hold improvements required to accommodate the longer term needs of both organizations, as funds permit; and 6. That staff report on the results of the discussions with the John Howard Society and Community Living Oshawa /Clarington and provide an update of the proposed, lease hold improvements with stimate of costs, as appropriate, to be borne by the tenant and possible timing. Submitted by: Reviewed by:._ arie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer MM /JDB /km CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623 -3379 F (905)623 -3330 14 -28 REPORT,NO.; COD - 054 -10 Attachment #1 PAGE 2 1.1 The John Howard Society and Community Living Oshawa /Clarington have expressed an interest in, and agreed to an extension of their current lease for a period of one (1) year commencing January 1, 2011 to December 31, 2011. A nominal 5% increase over the 2010 rate of $13,099.08 per year is proposed; thereby increasing the annual price to $13,754.03 per year. 1.2 The aforementioned increase is based on the increased cost of the utilities during the term of the previous lease. 1.3 Subsequent to the lease renewal in 2009 (Report # COD - 005 -10 —attachment #1) to the GPA Committee was provided indicating, that Ontario Realty Corporation was no longer interested in leasing the Courtroom space at 132 Church Street. Committee was also informed that the John Howard Society and the Community Living Oshawa / Clarington agencies were interested expanding their programs and were interested in additional space in the building. Council directed that staff provide a report on the discussions with the two agencies and provide an outline of the proposed lease hold improvements with an estimated cost, as appropriate, to be borne by the tenant and the possible timing. 2, ANALYSIS - Investigation of Leasehold Improvements for Expansion 2.1 Staff have met with representatives of both agencies and discussed the space requirements and the issues associated with expanding their programs. The challenges of determining the actual space requirements together with the absence of funds have prolonged the process. However, the agencies are still interested in pursuing discussions with a view to expanding the lease space and their programs. 2.2 It is proposed that staff continue to work with the John Howard Society and Community Living to determine actual space requirements and use and assist where possible with grant applications during 2011. In the interim, it is recommended that the leases be renewed for a further one year term while further investigation is conducted. 14-29 REPORT NO.: COD - 054 -10 PAGE 3 3. FINANCIAL IMPLICATIONS —Lease Extension for Current. Space 3.1 In order to continue the existing lease arrangement during the exploration of the requirements for the expanded space, it is recommended that a lease extension be entered into with each agency. A nominal increase is proposed in the lease. rate to accommodate the increase in the cost of utilities for the facility. 3.2 On -going discussions with the tenants with respect to the leasehold improvements will move ahead with limited cost to the Municipality. 3.3 Discussions will include the extension of the leases for the total space requirement for a term in keeping with the investment in leasehold improvements. 3.4 Queries with respect to department needs, specifications, etc., should be referred to the Director of Operations. 4. CONCLUSION 4.1 That the proposed lease extensions be approved for the current space and that staff continue discussions with the John Howard Society and the Community Living Oshawa / Clarington for the options related to expanded space and related leasehold improvements. 4.2 That a report on the outcome of the discussions including the leasehold improvements and estimates be provided at an appropriate time. 5. INPUT FROM OTHER SOURCES 51 This report has been reviewed for recommendation by the Purchasing Manager with the appropriate departments and circulated as follows. Concurrence: Director of Operations Attachments: COD - 005 -10, John Howard Society — Lease Extension Community Living Oshawa /Clarington — Lease Extension 14 -30. Leading the Way , Attachment #1 Attachment. #1 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 22, 2010 Resolution #: X106 Report #: COD - 005 -10 File #; By -law #D /�°�da,; Subject:, JOHN HOWARD SOCIETY —LEASE EXTENSION COMMUNITY- LIVING OSHAWA / CLARINGTON — LEASE EXTENSION 132 CHURCH STREET, BOWMANVILLE Recommendations: It is'respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report COD - 005 -10 be received; 1. THAT the Lease Extension from .the John Howard Society for the existing leased space at 132 Church Street, Bowmanville, in the amount of $13,099,08 per year for. the term of January 1, 2010 to December 31, 2010 be approved; 2. THAT the Lease Extension from the Community Living Oshawa / Clarington for -the existing .leased space at 132 Church Street, Bowmanville, in the amount of $13,099,08 per year for the term. of January 1, 2010 to December 31, 2010 be approved; 3. THAT the attached By -laws marked Schedule. "A" and "B" authorizing the Mayor and the Clerk to execute the lease agreements with the John Howard Society and Community Living Oshawa/Clarington be forwarded to Council for approval; 4. THAT staff be authorized to continue with discussions with the John Howard Society and Community Living. Oshawa/Clarington with a•view to expanding the their current leased space and planning the required lease hold improvements . required to accommodate the longer term needs of both organizations; and _ . CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623 -3379 F •(905)623 -4169 14 -31 REPORT NO.: COD - 005 -10 Attachment #1 Attachment #1 PAGE 2 5. That staff report -on the results of the discussions with the John Howard Society and Community Living Oshawa /Clarington and provide an.update'ofthe proposed lease hold improvements with an estimate of costs, as appropriate, to be borne by the tenant and possible timing. Submitted by: Revipwed by: a H.B,Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer. M M\J DBlkm 14 -32 Attachment #1_ Attachment #1 REPORT NO.: COD - 005 -10 PAGE 3 1,1 The John Howard Society and Community Living Oshawa/Ciarington have .expressed an interest in, and agreed to an extension of their current lease for a period of one (1) year commencing January 1, 2010 to December 31, 2010, A nominal 0.2% increase over the 2009 rate of $13,072,92 per year is proposed; thereby increasing the annual price to $13,099.08 per year, 1.2 The aforementioned increase is based on the Consumer Price Index for the month of November 2008 to 2009, As there has been very little change in the market conditions since fast year and utility costs have been stable, it is staffs recommendation that the offer be accepted, 1.3 Subsequent to the lease renewal in 2009 a report to the OPA Committee was provided indicating that Ontario Realty Corporation was no longer interested in leasing the Courtroom space at 132 Church Street. Committee was also informed that the John. Howard Society and the Community Living Oshawa / Clarington agencies were interested expanding their programs and were Interested in additional space in the building. Council directed that staff provide a report on the discussions with the two agencies and provide an outline of the proposed lease hold improvements.with an estimated cost, as appropriate, to be borne by the tenant and the possible timing. A copy of report COD- 042 -09 is attached as Schedule "C ", 2. ANALYSIS -- Investigation of Leasehold Improvements for Expansion 2.1 Staff have met with representatives of both agencies.and'discussed the space requirements and the issues associated with expanding their programs. Sources of funding are still being explored. 14 -33 REPORT NO.: COD - 005 -10 Attachment #1 Attachment #1 PAGE 4 2.2 Although there are a number of changes proposed for the site it is imperative that the building be made fully accessible to meet the requirements of the agency's clients and to comply with the accessibility legislation, One major improvement needed to achieve the level of accessibility is the installation of an elevator. This one item alone represents a large portion of the cost associated with the renovations. This cost i5 estimated at approximately $75,000 to $80,000. Preliminary inquiries indicate that upgrades for accessibility may be funded through a Trillium Grant. 2.3 Other grant opportunities are being explored and may involve energy (lighting) retrofits: An overall estimate of upgrades suggested is being pursued, however this is proving to be a challenge as an estimate will necessitate incurring'some cost for the agencies, 2.4 A copy of the list indicating the preferred leasehold improvements is attached as Schedule "D ", All parties recognize that this list may be modified depending on the available funds and the overall estimate for the project, 3. F=INANCIAL IMPLICATIONS —Lease Extension for Current Space 3,1 In order to continue the existing lease arrangement during the exploration of the requirements for the expanded space, it is recommended that a lease extension be entered into with each agency. A nominal increase is proposed- in the lease rate to accommodate the in in the cost of living as posted by the Consumer Price Index and reflects the stability in. the utility costs for the facility, 3,2 On -going discussions with the tenants with respect to the leasehold improvements will move ahead with limited cost to the Municipality. It is anticipated that municipal costs will include in kind services such' as issuing an RFP for. cons ulting /architectural services and calling the tender. for the renovations, 14 -34 REPORT NO.: COD- 006.10 Attachment #1 Attachment #1 PAQE 6 3.3 Discussions will include the extension of the leases for' the total. space requirement for a term in Keeping with the investment in leasehold improvements, 3.4 Queries with respect to. department needs, specifications, etc., should,be referred to the Director of Corporate Services, 4. CONCLUSION 4A That the proposed lease extensions be approved for the current space, and that staff continue discussions with the John Howard Society and the Community Living Oshawa / Clarington for the options related to expanded space and related leasehold improvements, 4.2 That a report on the outcome of the discussions including the leasehold improvements and estimates be provided at an appropriate time, 5; INPUT FROM OTHER SOURCES This report has been reviewed for recommendation by the Purchasing Manager with the appropriate departments and circulated as follows. ` Concurrence: Acting Director of Operations Attachments: Attachment 1 -- Schedule "A ", By -law Attachment 2 — Schedule "B ", By -law Attachment 3 -- Schedule "C ", Report COD - 042 -09 Attachment 4 -- Schedule "D" Summary of Proposed Lease Hold Improvements 14 -3'5 Attachment #1 Attachment #1 Schedule "A" THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW 2010- Being a By -law to authorize . a contract between the Corporation of the Municipality of Clarington and John Howard Society, Bowmanville, Ontario, to enter into agreement for the leased space at 132 Church Street, Bowmanville,.ON, THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS FOLLOWS: 1. THAT the Mayor and Clerk are hereby authorized to execute; on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between ' Jahn Howard Society, Bowmanville, Ontario, and said Corporation; and 2, THAT the contract attached hereto as Schedule "A" form part of this By -law. By -law read a first and second time this day of , 2010. By -law read a third time and finally passed this day of , 2010, Jim Abernethy; Mayor Patti L. Barrie, Municipal Clerk 14 -36 Attachment #1 Attachment #1 Schedule "B" THE CORPORATION OF THE MUNICIPALITY OF 'CLARINGTON BY -LAW 2010- Being a By -law to authorize a contract between the Corporation of the Municipality of Clarington and Community Living, Oshawa / Clarington, Oshawa, Ontario, to enter into agreement for the . leased space at 132 Church -Street, Bowmanville, ON. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS•AS FOLLOWS; 1. THAT the Mayor and Clerk. are hereby authorized to execute, on behalf of the Corporation of the Municipality of Clarington and seal with the Corporation Seal, a contract between Community Living, Oshawa / Clarington, Oshawa, Ontario,, and said Corporation; and 2. THAT the contract attached hereto as Schedule "B" form part of this By -law. By -law read a first and second time this - day of , 2010. By -law read a third time and finally passed this ' day of , 2010, Jim Abernethy, Mayor Patti L. Barrie, Municipal Clerk 14 -37 i3 � to u Attachment #1 Attachment #1 Attachment 3, Schedule C Rt:100K] fir CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE date: June 15, 2009 1�e A Z�'l I'fl 1T Report #: COD-042-09' File # By -law #- Subject: Ontario Realty Corporation, Lease Expiry --132 Church Street (Court: room) Recommendations: it is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD- 042 -09 be received; 2. THAT staff be authorized to proceed with. discussions with the John Howard Soclety and Community. living OshawafClarington with a View to expanding the their current leased space and planning the required lease hold Improvements contemplated to accommodate the longer term needs of both organizations; and 3, That staff report on the results of the discussions with the John Howard Society and Community Living and provide an outline of the proposed lease hold improvements with an estimate of costs, as appropriate, to be borne by the tenant and possible timing. Submitted by. warie Marano, h.ts.5c., U'1% &V., Director of Corporate Services MMWDBVcm Reviewed by: Franklin Wu, Chief Administrative Officer CORPORATION OF-THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 623.3379 F (905) 628 -4169 14 -38 0 REPORT NO.: COD - 042 -09 1. BACKGROUND Attachment 41 Attachment #1 DACE 2 1, 1. At their meeting of June 13, 2008 Council approved an extension of the Ontario Realty Corporation Lease for Courtroom #1 located at 132 Church Street, for Period of one year. At the time of the approval it was indicated that the lease extension was for a . period of one year with o with a maximum usage rate of thirty days, Extra days, if needed would be paid at a per diem rate established in the agreement.. 12 • During the current and the previous lease the courtroom was not used by the province and space sat vacant. 1.3, Ontario Realty Corporation has advised that they will not be looking for an extension of the lease for 2009, 2. FINANC14L 2.1, The current lease provided annual revenue of $5,400.00 with a provision for a per diem rate of $175.00 if the courtroom was used. in•excess of the thirty'fts ,provided in the lease, 3. CONCLUSION 3.1. With the conclusion of the Ontario Realty Corporation lease the space. (approximately 4,127 square feet) Is now available for other uses. To this end, the John Howard Society and Community Living have expressed an interest in expanding their space to accommodate expanding and new programs, 3,2, In view of the interest expressed by the two agencies, staff is recommending that the opportunity to increase the lease space be considered and staff be authorized to enter into discussions to determine the requirements for lease hold improvements to facilitate improved usage and accessibility of the facility. 3.3. On conclusion of the discussions a report to Council will be provided outlining the proposed changes in space requirements, the changes in the lease-rates and the estimates for lease hold improvements, It is the intention to have all appropriate costs borne' by the tenant, should Council approve the proposed expanded use and improvements. The tenants are anticipating a Trillium grant to assist in the renovations, Any financial recommendation will be contingent on successful grant application, 14 -39 Attachment #1 Attachment #1 REPORT NO.: COO- 042 -09 PAGE 3 3.4 This report has been reviewed for recommendation by the Purchasing Manager, with the appropriate departments and circulated as follows for; Concurrence; Director. of Operations Information: Director of Finance. 14 -40 Attachment #1 Attachment #1 Attachment 4, Schedule D 132 Church-Street, Doi,,vmanviile Community Living Oshawa Claringtor► And John Howard Society of Durham Region Building Wish List for potential "trillium Proposal Upper Floor — Community Living will move Clarington Project from lower level to large courtroom area and offices attached will be used by Community Living staff. John Howard Society will move program out of small courtroom and. deliver it in the lower level so municipality can maintain small courtroom o Build /install elevator for accessibility to upper level and potentially access all levels if financially viable A Bathrooms: remove stall dividers to make each bathroom fully accessible e Windows on each side of court area ® Improve lighting in court.area . a Flooring in court area should be half rug and half tile ® Remove judge's bench, keep platform for stage • Create kitchen in front area to be used for life skills for the members as well as day to day snacks and lunch preparation • Will require installation of cupboards, stove, fridge, microwave, dishwasher and washer /dryer • Plumbing, electrical and proper ventilation needed ® Skyliglifin office -fixed and painted • Paint brighter in main area and be fresh, clean and matching Main Floor -- John Howard Society will deliver programming and use offices on this level m Need'one large open area for classroom, meetings, etc e Need 6 or 7 individual offices and one area that staff can use as a lunchroom (table, fridge, microwave, kettle), in the hall with 2 offices potentially make into 3 offices or 2 with one being a staff area (prefer it further back in the building though) Maintain cells for storage area and historyl Remove shower Replace ceiling tiles everywherd ® Update electrical ® Overall, have a building that flows and presents more professionally Lower Floor — Jahn Howard Society will continue to deliver the Firehouse Youth Centto as well as move program from s ►wall courtroom to bay area during the'day Replace bay door with large windows or door that is more insulated (it is good for-dw community to be able to see what goes on in the cenfrd) 'Be able to temporarily divide the space for multiple use ie; accordion wall * Finish -office so it can be used by 2 programs Build one washroom in the bay area Caged lighting in bay area for safety and sports; more efficient lighting o Lower oeiling for better energy efficiency keeping in mind that basketball and such are played in the bay ® Heat floor Note: Agencies will continue to share costs for phone, internet, etc 14 -41 14-42 IN m E: m O O z III m 40 0 z O 0 0 X 'U Z 3 0 0 94 (j) 0 m .C) 0 m Z z r 0 ;u ;a 0 T C: ZO 11 flgP 2' Hfl Date: FEBRUARY 25, 2013 Resolution #: By -law #: Report#: FND- 003 -13 File #: Subiect: FINANCIAL UPDATE AS AT DECEMBER 31, 2012 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 003 -13 be received for information. Submitted by: '� '� Reviewed by: fancy Ta or, BB CPA, CA Franklin Wu, Director of Finance/ Treasurer Chief Administrative Officer NT /CC /hjl CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 15 -1 REPORT NO.: FND- 003 -13 1.0 BACKGROUND AND COMMENT 1.1 The financial update report has been designed to focus on overall budget variance reporting. 2.0 FOURTH QUARTER OF 2012 RESULTS FaTITew, 2.1 Attachment "A ", The Summary of Operating Expenditures and Revenue statement compares the Municipality's budget to actual posted expenditures as of December 31, 2012. The statement reflects the Municipality's operating budget only and excludes year to date expenditures for the consolidated hall /arena boards. Net year to date expenditures as of December 31, 2012 totaled $42,126,884, which represents 93% of the total 2012 budget. 2.2 Attachment "A" is intended to provide an indication of the status of the Municipality's operating accounts compared to the approved budget as at December 31, 2012. It is important to note that the figures presented in this report do not represent final year end figures. Year end accruals and adjustments necessary to ensure revenue and expenditures are charged to the appropriate fiscal year will continue to be done to finalize the 2012 year and prepare the Municipal Financial Statements in accordance with the Canadian generally accepted accounting principles. These are unaudited year end figures as our audit will not be completed until the end of June 2012. 2.3 Overall, the operating budget is on target for the Mayor and Council as well as the CAD's office. The Mayor and Council expenditures are 90.59% of the 2012 budget. The CAO's office is at 103.77% of the 2012 budget. 2.4 As of December 31, the Legal net expenditures are 132.60% of the 2012 budget. Revenues are lower than budgeted such as plan agreement fees. Recoverable professional fees expense was below budget so the offsetting revenue is also below budget as there is no need to recover what has not been spent. In addition, there can be a timing difference between recoverable professional fees and disbursements and the processing of the invoice. Professional fees are higher than budgeted for 2012 but this can be attributed to the St. Mary's Cement Appeal. 2.5 Corporate Services are in line with the 2012 budget at 94.60 %. As of December 31, revenues are higher than budgeted at 247.19 %. This is due to the 2012 WSIB rating rebate of $148,527.89. Expenditures are in line with the 2012 budget at 98.21 %. Some accounts such as advertising were over budget but this was offset by other account realizing some savings. Increased advertising is due 15 -2 REPORT NO.: FND- 003 -13 PAGE 3 to an expansion into Newcastle by Orono Times, higher than anticipated job posting and tender costs. 2.6 As of December 31, 2013, the Clerk's department net expenditures are at 96.45 %. If the parking meter revenue and the offsetting transfer to the Parking Reserve Fund are removed the Clerks revenue is at 82.5% of the 2012 budget and expenditures are at 92.76 %. A decrease in plot sale revenues has been partially offset by increases such as civil marriages, miscellaneous clerk and by- law revenues. 2.7 The Finance net expenditures are at 76.07% of the total 2012 budget. The Finance revenues are higher than the annual budget at 139.84% as of December 31, 2012. This is due to the higher than budget amount of the fines and penalties on taxes. The year to date figure of 2012 ($1,736,306) is higher than budgeted for the 2012 year ($1,200,000) but are slightly lower than the 2011 interest and penalties ($1,782,915). This is a reflection of the continuing success of the collection of outstanding taxes. 2.8 The Emergency Services net expenditures are on budget with the 2012 budget figures. As of December 31, 2012 year to date expenditures represents 98.1% of the total 2012 budget. Revenues are above budget due to revenues from OPG relating to training, annual fire inspection review and annual safety plan review as well as the unbudgeted event by Live Republic. 2.9 The Engineering Department net expenditures are 73.09% of the 2012 budget. This positive, percentage can be attributed to the favourable building permit revenue. As of December 31, 2012, the building permit revenue at $1,901,801 exceeded the total 2012 budgeted amount of $1,300,000. Engineering also had increased revenue due to Engineering inspection fees and fees relating to Port Granby. 2.10 The Operations Department net expenditures are 96.13% of the 2012 budgeted amount. The Fleet expenditures are currently below the budgeted amount. It is important to note that most adjustments to these accounts are made at year -end and have not been posted yet. Operating expenditures (not including debenture and fleet) are overall in line with the 2012 at 97.60 %. 2.11 Community Services net expenditures are on target with the budget overall at 96.77% of the 2012 budget. Revenues are at 100.21% and total expenditures are at 97.97% as of December 31, 2012. The Community Services facilities have realized savings from conservation and energy retrofits. However, some building and equipment maintenance accounts are higher due to unscheduled 15 -3 REPORT NO.: FND- 003 -13 PAGE 4 repairs. Lower revenues from pool rentals, in part because of cancelled school board rentals, has been offset by an increase in ice rentals. The ice rentals have increased due to staff promoting non -prime and late night rentals. 2.12 The Planning Department net expenditures as of December 31, 2012 are 89.06% of the 2012 budget. The expenditures are in line with the budget as of December 31, 2012 at 99.15 %. The favorable net expenditures are due to the higher revenues in 2012 at 176.55 %. The favourable net expenditure for Planning is related to the timing of Port Granby revenues and expenditure and the timing of the Community Improvement Funds (CIP). 2.13 Attachment "B ", Continuity of Taxes Receivable for the year ending December 31, 2012 provides the status of the taxes billed and collected by the Municipality of Clarington during the fourth quarter of 2012. A total of $1,850,925 in supplementary tax bills were issued to property owners in the Municipality during this period. At the end of December 2012, a total of $7,701,041 remains unpaid. The net balance is $293,364 lower than the prior year at this time, a decrease of 3.67 %. Since the changes in the collection processes and procedures implemented during 2009, the taxes outstanding have decreased by over 17 %. These ongoing processes continue to hold the line in the balance of taxes outstanding. 2.14 Attachment "C ", Investments Outstanding as of December 31, 2012 provides the status of the Municipality's general, capital and reserve fund investment holdings at the end of the 2012. The Municipality at December 31, 2012 holds $0 in general fund investments, $0 in capital fund investments, $4,645,027 in Development Charge reserve fund investments and $47,003,058 in reserve fund investments to fund future commitments. General fund investments are short term in nature and timed to mature when funds will be required. Investments held in the Municipality's portfolio are assessed on an ongoing basis to ensure they meet the requirements of Ontario Regulation 438/97, Section 418 on the Ontario Municipal Act and the Municipality's investment policy. Currently, general fund investments are held in the Municipality's general bank account as the interest rate on the account is more favourable than money market instruments because of current economic conditions that are likely to continue for some time. The short -term interest rates and the current cash flow needs are reviewed on a regular basis. 2.15 Attachment "D ", Debenture Repayment Schedule provides the status of the Municipality's long -term obligations as of January 1, 2013. The Municipality has $21,839,480.59 in outstanding debt as of January 1, 2013 and debt repayment obligations of $3,405,690.41 for 2013 as reflected in the 2013 budget. The 15 -4 REPORT NO.: FND- 003 -13 PAGE 5 annual principal and interest payments required to service these liabilities are well within the annual debt repayment limits prescribed by the Ministry of Municipal Affairs and Housing. 2.16 Attachment "E ", Municipal Development Charges as of December 31, 2012 provides the total Municipal development charges collected of $8,604,328.99. In 2010 Development Charges Background Study, it was forecasted that the municipality would be collecting approximately 831 residential units total for 2012 or approximately 69 units per month. For the 2012 year there were 534 units. 2.17 Analyzing the number of units issued in 2012, there was a decrease of 38.5% compared to 2011. Comparing the total dollars collected 2012 to 2011, there was a decrease of 34.6% in municipal development charges collected. 2.18 As noted in report FND- 004 -12, as of January 1, 2012 there was a change to the Ontario Building Code. This amendment, which applies to the energy efficiency requirements of residential and large buildings, is a substantial cost increase to the builders. There was a significant increase in development charge collections in December 2011 in order to avoid the new building code requirement. The increase at the end of 2011 has had a negative effect on the year -to -year comparisons of development charges for 2012. 3.0 CONCURRENCE — not applicable 4.0 CONCLUSION 4.1 The report is provided as information to Council. Ongoing reports will be provided quarterly. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development X Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives Investing in infrastructure Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer 15 -5 REPORT NO.: FND- 003 -13 PAGE 6 Attachments: Attachment "A ": Summary of Operating and Expenditure and Revenue Attachment "B ": Continuity of Taxes Receivable Attachment "C ": Investments Outstanding Attachment "D ": Debenture Repayment Schedule Attachment "E ": Municipal Development Charges 15 -6 I M I J THE MUNICIPALITY OF CLARINGTON ATTACHMENT 'W' SUMMARY OF OPERATING EXPENDITURES & REVENUES FOR 2012 (Preliminary Figures) _1111_._. 2012 _....Total 2012 2012 YTD 2011 - - :.2011 ° , - 2011 YTD 2012 Qtr 4� 2012 Qtr 4 __.- Budget ._.._Actual W.._. __ .. __e_..__ YTD ........... „ ............................... Unexpended _.. Total Budg et Actual YTp Unex ended $ p ..................... .... ......__..__..._.__............ . YTD Budged YTD Actuals 05 NON DEPT L ACCTS r P _ ......... _ ....... . Revenue /Recovieries - - _- --...._..._..... ..._..._.._..._.__........_..._ .... . ............. -- _ ... 7,357 561), .........................._ 1111... t._ - ... _ _ (7,238,674^' ._.) _1111 _ (118,887) --._. _._. (9,849,768) (11,$35,566) . 1,985,798 _ _.....____.__...__.........._. (3,352 686) (1,555,755) Expenditures 209,899 f 209,899 ,' 0 = . 201,022 , . 201;022 01 - 0 0 Net Expenditures .-................. __. (7,147,662)1 (7,028,775) (118,887) (9,648,746) (11,634,544) 1,985,798; (3,352,686)1 (1,555,755) .......................... ................. _.........._..._ _ . ... _... . --- .._._..-- 10 MAYOR &COUNCIL E i L..........._.__._.._._._ _- _._. I ......_.. _..: _. 1111. ... _ .............___.. ................. 1.111...- ..........._.......... ... _ .............................. Net Expenditures 855,240 ( 774,747 80,493 819,6Q7 786,770 32,837; 192,231 S 211,996 13 ADMINISTRATOR'S OFFICE _ ... .......... _..._... _........ ....__..._..._...... _._.._._.__._........_.._.. Net Expenditures 11 1 .. . 11.. _ .. _ ......... _.. _- 1.111 _ _ _1. _._.... _11... __. _1111---.._.___ .. 493,308 511,902 s (18,594) 442,124' 451,186 (9,062) 134,839 136,472. f - - -..__- .. - -.n _, . .............. _._._......._.... 1111_ ..,__ ..__ ................._.._._........ 14 LEGAL ADMIN _e...._- 11_11®_. _.. . __ "' Revenue/Recovienes 11.11.. ........ (176,000) I (96 938) (79 062) (186,100) (328,940) ,,142,840 -, (76142)x (43 181) Ex enditures p _.. _ ._^ _._.._- - - 1.111. 544,592 _ _ 585,705 __11__11. _. -. (41,113) 522,264` 431,179 91 085 160,471 179,474 NetExpenditures 368,592 488,767 (120,175) ;, 336,164 102,239 233,925' 84,329 € 136,293 g 16 CORPORATE SERVICES _ _ Revenue /Recowenes (100,200)[ .._. _ .. ( 247, 684)1' ................. ................. . 147,484 i' (102,700) (98,113) `. (4,587) (14,814 1.... )I, (150,826) Expenditures ..,....._....._.. 4,242 740 i - :....... 4,166 637 ............................... 11.11 76,103 31858,989 ° ' 3,908;399. 49,410 ( ) .__..._...__.. 848 516 879,740 Net Ex enditures P . ._._... ._._.... 4,142,540 i 3,918,953 223,587 .. x 3,756,289. 3,810,286 .' {53, 99]} 833,702 it 728,914 19 CLERKS _ _� ---�- - -. _ �_ �.�....� � � __..._.....__ ... ........................( Revenue /Recovienes __...1111 � --... 655 400 ) . .._...._(..- 733 911 .......- .J . ), 1111. ..- 1111.. 78,511 {573,000 ) 936,041 ( ) "363,041;, __.._.............. ......_.. (133,977)1 ........ (135,600) Expenditures 2,471,628 2,485,724 j 11 ......_.... (14,096) 2,198,140' ?2602586 (404,446) 610,663 I' 570,379 Net Expenditures 1,816,228 1,751,813 64,415 9,625,140 - '1,666,545 -` 0}1,405) 476,686 4 434,779 ........_._......_„ ...... ............_..._.............. ........ ._.. 21 FINANCE & UNCLASS. ADMIN _.__ ........... --- ._ . _... 1111... 4 ......... ......._......._._........ � _......... ., '. � i i 9 I- ---_- _..._ ......................._.. . . .. . .........1111._ .................................. -... _..... Revenue /Recovieries _. (1,455,000) (2,034,62 0) 579 620 (1,467,000) (2,177,662) 710,662 ................ (371 215), ..........................._... (527,072) Unclassified Admm 8 Board of Trade _.. 2,039 706 j 1,954,076 �� _ . 85,630 1,889,444 , . ';2 465,502 (576,058) _ .... 344,225 232,818 O eratin Ex enditures 2,029,410E 2,069,149 i (39,739) 9,952,778 2,024,994 (72,216) 452,308 479,746 Expenditures _..........__...._ ............................... ................_...__.._..._._ . 4,069,116 4,023,225 45,891 3,842,222 4,490,49 , X648,274} ?96,533' 712,t64 Net Expenditures -. . 2,614,116 1,988,605 625,511 2,375,222. ` 2,312,834 - : 62,388 425,318 185,492 28 EMERGENCE SERVICES - FIRE ........ ............. ........... _ .. . Revenue /Recovienes �..... ej. _.. ., _ _111.1. ............... .... __. .- 1,1.11 _ (38,800)i (92,830)1 i 54,030 {35,800} . (117,416) , 81,616 (22 862); (41,080) Ex enditures 1111. P. _. ......... 9,713,809 _._._..._..... f _.. 9,584,489 ...._.... _..._....._...._. _1.111 , 129,320 8,998,173 'x,268,602, (276,429} ...._.... -- 2,254,830 I .._....... _.- 2,176,737 Net Expenditures 9,675,009 9,491,659 F 183,350 p 18,962,373 9,151,1$6 (188,813)1 2,231,968 E 2,135,657 1 of 2 Attachment "A" --L to 00 32 ENGINEERING SERVICES ............ -- .......... .. . ......... ..... . ............... . .. Revenue/Recovieries; Expenditures Net Expenditures ... . . ... ... ..... ........ . .. - ..... . . . ......... . . ......................... .. . ........ - .... . ....... . ...... 36 OPERATIONS Reven ue/Recovieries . ......... Operating Expenditures . .... .... Fleet 8< Debe- n-t' I ure, Payments .. I .. . - ...... -... .. .. ... ... ...... - Expenditures Net Expenditures ............ . . .......... . . . ..... . .... - . . .... ........... 42 COMMUNITY SERVICES -- ............. -.1-1- .............. . . .... ....... . . ......... .......... Revenue/Recoveries . ... . . .. . ..... ------- Operating -Expenditures Annual Grants &Debenture Payments ..... . . .... . ... _ .................__......_...... ......._1...__............._.._ . Expenditures ..... .. .... .. . . ............. . I .............. . ......... .. . ........... . ....... . .... Net Expenditures ..................................................... . . . .... —.- ... . . . . . . .................... . . . . . ................... . ...... 50 PLANNING SERVICES ---- - - -------- Revenue /Recoveries I ... .. ... .. .. .. iix. p en d i t u r e s ...... ... ... Net Expenditures BOARDS 8 AGENCIES ---------- ....... ..... Net Board & External Agencies ............................. . . . ................ ........... . ........... ...................... TOTAL OPERATING: (1,359,050)l 5,498,407 (2106 371) 5,132,014 747,321 ........ . .. 1 366,393 4,139,357 3,025,643 1,113;714' .... ....... . ... (437;700)i 12,728,518 832,968E ..... . .... .... I .......... . (370,260)[ 1 12 423,327 . .. . .............. I 563,047 . . . ............. (67,440) 305,191 il-.., ............. .......... I..-..,,-..--- j1 269,921 13,561,486E 12,986,374 575,112 13,123,786 12,616,114 507,672 .... . ............................ . (4,440 . 3,400,972 3,442,690 . . ......... . ...................... . . . ......... . 299,954 1-----(41,718) 12,718,394 12,460,1581 258,236 8,277,529 1 8,009,900E 267,629 (432,000)� ................. ... 3,747,707 (762, ............ ......... - . . ........ ........ 3,715,736 330 693 . . . .................. ii�ki- 3,315,707 2,953,043E 362,664 13,040,174 11,689,104 7,350,171 3,614,005E 3,624,513 C (10,508) (16,452,576) (18,134,239) 1,681,663 61,740,331 60,261,123 1,479,208 45,287,755 42,126,884 3,160,871 2 of 2 (311,693)„ (437,827) 1,012,889 j 729,716 701,196E 291,889 (80,658)[ 3,479,042 .... . ........ . . 172,648 ... . ........... - Tw (63,582) 3,102,699 . . ............. 53,145 3,651,690E 3,155,844 3,571,032 3,092,262 2,409 992 283,967 kE ....... . .. . ........... . .... . . . ...... ...... (1,245,156) 2,281,674 0 2,693,959 2,281,674 1,469,965 1,036,518 681,082E ............ . ...... 651,890 579,120E 380,135 2,471 2,618 (5,690,003) (4,471,834) 13,040,174 11,689,104 7,350,171 7,217,270 Attachment "A" ATTACHMENT "B" CORPORATION OF THE MUNICIPALITY OF CLARINGTON Continuity of Taxes Receivable for the Fourth Quarter of the Year 2012 Sep 30, 2012 DECEMBER DECEMBER BEG. BALANCE INTEREST TAXES PAYMENTS! 2012 2011 RECEIVABLE ADDED BILLED BALANCE ADJUST. * ** PREPAID TAXES Note 1 3,305,063 2,924,250 CURRENT YEAR TAXES 13,926,335 1,644,217 15,570,552 (12,438,212) 3,132,340 3,837,639 PENALTY AND INTEREST 202,107 319,676 521,784 254,118 267,665 277,018 FIRST PRIOR YEAR TAXES 3,393,439 194,851 3,588,290 (912,882) 2,675,408 2,519,166 PENALTY AND INTEREST 287,761 118,234 405,994 157,999 247,995 193,355 SECOND PRIOR YEAR TAXES 1,045,203 11,856 1,057,060 (450,100) 606,960 587,781 PENALTY AND INTEREST 144,183 34,911 179,094 62,616 116,478 67,641 THIRD & PRIOR YEARS TAXES 549,314 - 549,314 (41,011) 508,302 405,149 PENALTY AND INTEREST 136,012 19,924 155,936 10,071 145,865 106,629 TOTAL 19,684,354 1 492,745 1 1,850,925 22,028,024 14 327,009 7 701,014 7,994 378 * ** Includes refunds, write -offs, 357's, etc. NOTE 1: Prepaid taxes include property tax preauthorized payment program (PAP). 15 -9 CORPORATION OF MUNICIPALITY OF CLARINGTON ATTACHMENT "C" INVESTMENTS OUTSTANDING As at December 31. 2012 ISSUER OF ITYPE OF ORIGINAL COST OF INTEREST MATURITY MATURITY PURCHASE INVESTMENT INVESTMENT DATE INVESTMENT RATE DATE AMOUNT GENERALFUND FUND 100,320.00 - GIC 03- Jun -10 - TOTAL GENERAL CAPITAL FUND TOTAL CAPITAL FUND 1,499,070.00 - GIC 27- Jun -11 - NON DEV. CHARGE MONIES 27- Jun -13 147,749.00 BNS GIC 30- Jul -09' 2,060,630.00 3.10% TD GIC 08- Jan -08 1,503,357.00 4.801/o 08- Jan -13 1,900,502.92 BNS GIC 12- Feb -08 1,546,695.00 4.50% 12- Feb -13 1,927,463.38 TD GIC 29- Nov -12 3,000,000.00 1.58% 27- Feb -13 3,011,687.67 BNS GIC 04- Mar -08 599,161.00 4.35% 04- Mar -13 741,320.00 TD GIC 25- Mar -08 1,009,028.00 4.45% 25- Mar -13 1,254,427.00 BNS GIC 01- May -08 1,000,000.00 4.60% 01- May -13 2.86% kTAFVA0 K1IliEa:►���uli ►i►lw��w�MFMKI 1,000,000.00 (B) 1,001,980.00 (B) TD GIC 13- May -08 257,495.00 4.51% 13- May -13 321,039.00 TD GIC 13- May -08 100,320.00 4.51% 13- May -13 100,320.00 BNS GIC 03- Jun -10 1,371,861.00 3.00% 13- Jun -13 1,499,070.00 RBC GIC 27- Jun -11 147,749.00 1.80% 27- Jun -13 147,749.00 BNS GIC 30- Jul -09' 2,060,630.00 3.10% 30- Jul -13 2,328,277.00 RBC GIC 30- Sep -08 946,770.00 4.40% 30- Sep -13 1,174,213.00 RBC GIC 14- Oct -08 574,200.00 4.30% 15- Oct -13 598,890.60 ING (b /b Scotia ) GIC 03- Dec -12 759,557.00 1.65% 03- Dec -13 772,089.97 BNS GIC 16- Dec -08 - 1,338,742.00 4.15% 16- Dec -13 1,640,564.30 (B) (B) (B) bmu GIG U/- Mar -11 1,000,UUU.UU 2.1b% U9- Mar -14 1,U84,79UA0 RBC GIC 15- Mar -11 1,672,368.00 2.65% 17- Mar -14 1,808,875.64 (B) Laurentian GIC 02-May-12 1,000,000.00 2.15% 02- May -14 1,043,462.25 BNS STRIP BOND GIC 999,807.77 17- Aug -09 1,600,000.00 3.20% 17- Aug -14 1,893,626.00 (B) iaa�r��hi��1, e�1���i�11�111 <IIII�I��I�Ii ►�:��Y���re�r��l 1,013,000.00 (A) BNS GIC 01- Jun -12 1,500,632.00 2.35% 01- Jun -15 1,608,632.21 BMO GIC 12-Sep-1 1 983,080.00 1.80% 12- Sep -14 1,037,127.61 Manulife Bank GIC 20- Sep -11 742,599.00 2.05% 22- Sep -14 789,211.47 PROV ONTARIO STRIP BOND 05- Aug -09 999,807.77 3.35% 02- Dec -14 1,191,382.00 iaa�r��hi��1, e�1���i�11�111 <IIII�I��I�Ii ►�:��Y���re�r��l 1,013,000.00 (A) BNS GIC 01- Jun -12 1,500,632.00 2.35% 01- Jun -15 1,608,632.21 BMO GIC 26- Sep -11 624,188.00 2.00% 28- Sep -15 675,641.17 RBC GIC 07- Dec -11 1,922,733.00 2.35% 07- Dec -15 2,109,941.00 RBC GIC 07- Dec -11 1,976,951.00 2.35% 07- Dec -15 2,169,438.00 BMO coupons 15- Mar -12 176,636.37 2.54% 28- Mar -16 195,351.00 Manulife Bank GIC 20- Sep -11 2,000,000.00 2.60% 20- Sep -16 2,273,876.11 BMO coupons 15- Mar -12 213,067.68 2.61% 28- Sep -16 239,375.00 ING (b /b Scotia ) GIC 01- Oct -12 1,819,048.00 2.35% 03- Oct -16 1,996,160.91 Manulife Bank GIC 02- Dec -11 2,000,000.00 2.71% 02- Dec -16 2,286,091.67 Manulife Bank GIC 19- Mar -12 1,693,000.00 2.88% 19- Mar -17 1,951,224.70 BMO coupons 15- Mar -12 159,396.18 2.86% 28- Mar -17 183,615.00 BMO coupons 15- Mar -12 196,287.25 2.92% 28- Sep -17 230,141.00 CWB GIC 01- Oct -12 3,500,000.00 2.55% 01- Oct -17 3,969,596.54 BNS GIC 30- Oct -12 1,884,365.00 2.50% 30- Oct -17 2,131,986.04 N513c GIG 21- Dec -12 1,121,354.00 2.40% 21- Dec -17 1,262,352.30 47,003,058.25 52,564,491.46 DEV. CHARGE FUNDS BNS IGIC I 20- Dec -12 BMO GIC 20- Dec -12 3,000,000.00 1.50% 20- Dec -13 1,645,027.00 1.45% 20- Dec -13 3,045,000.00 1,668,879.89 4,645,027700 4,713,879.89 TOTAL INVESTMENTS $ 51,648,085.25 $ 57,278,371.35 Note that interest on GICs is annual compounding with the exception of the following. (A) Interest is paid semi - annually 15-10 (B) Interest is paid annually ATTACHMENT "D" CORPORATION OF THE MUNICIPALITY OF CLARINGTON NOTES: (A) 2013 changed to accrual basis for interest. Total budget is $3, 405, 690.41 +297, 496.09- 330,440.87 = $3,372,745.64 (B) 2014 and 2018 each require renewal of debentures for a further 5 year period unless funding is available from other sources. Partial funding at those times would reduce debenture burden for following 5 year period. 15 -11 Debenture Repayment Schedule As of January 1, 2013 Year South Courtice Indoor Soccer/ RRC Newcastle Newcastle Total Arena Lacrosse CCD Space Library Aquatic 2013 1,077,778.50 335,427.00 107,074.68 104,042.98 1,781,367.25 3,405,690.41 2014 1,081,988.50 1,761,015.00 107,074.68 103,480.98 1,783,101.25 4,836,660.41 2015 1,083,940.50 107,074.68 103,677.48 1,784,674.00 3,079,366.66 2016 1,083,562.50 107,074.68 103,575.48 1,785,231.50 3,079,444.16 2017 1,080,782.50 107,074.68 104,194.48 1,785,285.25 3,077,336.91 2018 107,074.68 556,507.98 1,784,635.50 2,448,218.16 2019 107,074.68 1,784,054.75 1,891,129.43 2020 107,074.68 1,629,375.00 1,736,449.68 2021 53, 537.34 1,071,000.00 1,124, 537.34 2022 1,023,750.00 2023+ 5,408,052.50 2,096,442.00 910,134.78 1,075,479.38 16,212,474.50 25,702,583.16 Principal at Jan 1/2013 5,105,000.00 1,902,000.00 764,480.59 861,000.00 13,207,000.00 21,839,480.59 Principal atJan1 /2014 4,120,000.00 1,670,000.00 695,677.76 800,000.00 12,002,000.00 19,287,677.76 Interest Rates 1.55% to 2.30% 5.25% to 5.45% 5.12% 3.9% to 5.2% 4.3% to 4.75% NOTES: (A) 2013 changed to accrual basis for interest. Total budget is $3, 405, 690.41 +297, 496.09- 330,440.87 = $3,372,745.64 (B) 2014 and 2018 each require renewal of debentures for a further 5 year period unless funding is available from other sources. Partial funding at those times would reduce debenture burden for following 5 year period. 15 -11 Attachment "E" MUNICIPAL DEVELOPMENT CHARGES MONTH OF DEC MUNICIPAL DEVELOPMENT CHARGES JANUARY TO DEC - YEAR TO DATE 2012 2012 UNITTYPE 2011 NUMBER OF UNITS MUNICIPAL DEV. CHARGES PAID NUMBER OF UNITS %CHANGE OF DEV.CHGS 2012 -2011 MUNICIPAL NUMBER rDEV. UNICIPAL NUMBER %CHANGE OF UNIT TYPE DEV. CHARGES PAID OF UNITS HA RGES PAID OF UNITS DEV.CHGS 2012 -2011 - Additions $ - 0 $ - 0 Single /Semi- Detached $ 1,434,024.00 108 $ 1,744,147.00 137 Apartment $ - -New construction $ 213,416.00 14 $ 1,943,928.00 133 $ 629,039.84 - Additions $ - 0 $ - 0 Townhouse $ 358,506.00 27 $ 152,772.00 12 $ - Apartment $ - 0 $ 625,022.00 82 $ 1,061,511.95 Commercial $ - 0 $ - 0 -34.6% Agricultural $ - 0 $ - 0 Government $ - 0 $ - 0 Institutional $ - 0 $ - 0 Industrial .$ - 1 $ - 0 TOTAL $ 571,922.00 42 $ 2,721,722.00 227 -79.0% MUNICIPAL DEVELOPMENT CHARGES JANUARY TO DEC - YEAR TO DATE 15 -12 2012 2011 UNITTYPE MUNICIPAL DEV. CHARGES PAID NUMBER OF UNITS MUNICIPAL DEV. CHARGES PAID NUMBER OF UNITS %CHANGE OF DEV.CHGS 2012 -2011 Single /Semi- Detached -New construction- $ 6,051,868.00 400 $ 9,104,822.00 628 - Additions $ - 0 $ - 0 Townhouse $ 1,434,024.00 108 $ 1,744,147.00 137 Apartment $ - 0 $ 625,022.00 82 Commercial $ 762,425.62 19 $ 629,039.84 14 Agricultural $ - 0 $ - 0 Government $ - 0 $ - 0 Institutional $ - 1 $ - 2 Industrial $ 356,011.37 6 $ 1,061,511.95 6 TOTAL $ 8,604,328.99 534 $ 13,164,542.79 869 -34.6% 15 -12 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: February 25, 2013 Resolution #: By -law #: N/A Report#: CAO- 002 -13 File #: Subiect: EMPLOYEE WELLNESS COMMITTEE - HEALTHY WORKPLACE AWARD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CAO- 002 -13 be received for information. /1 Submitted by: Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 17 -1 REPORT NO.: CAO- 002 -13 1.0 BACKGROUND 1.1 The Employee Wellness Committee was created in 2008 after a need was identified and interest was expressed by staff. The Employee Wellness Committee reports to the Chief Administrative Officer and is comprised of volunteer staff members who share a passion for sharing healthy living messages with their co- workers. 1.2 The mandate of the Employee Wellness Committee is to encourage group participation in problem solving and provide a forum that helps to empower our employees to recognize that each of us has within us the power to make the choices that maintain our health. 1.3 The Committee functions as one of the available resources that can support employees in linking wellness principles to diverse employee health and lifestyle needs and interests as they look for ways to improve their physical, mental, emotional and spiritual health. 1.4 The Committee's objective is to support and contribute to the Municipality of Clarington's Employee Wellness program. This objective includes: ➢ Determine needs & interests of employees with respect to employee wellness; ➢ Establishment of goals and target dates for wellness initiatives; ➢ Ongoing identification and analysis of program progression and success; ➢ Consideration of techniques available to promote wellness programs in order to achieve active participation from employees. 2.0 EMPLOYEE WELLNESS COMMITTEE INITIATIVES 2012 2.1 The Region of Durham — Health Department promotes chronic disease prevention in the workplace since chronic disease is the #1 cause of death and disability and it is largely preventable. The Employee Wellness Committee chose to promote activities which focused on cancer screening and prevention in 2012. 2.2 In 2012, the Employee Wellness Committee provided wellness information with a focus on cancer screening & prevention in a variety of activities including: ➢ Steps Towards Wellness Challenge - provided regular challenges and goal setting for participants 17 -2 . -'9c k• • 11 '' ➢ Cancer Screening & Prevention Jeopardy — interactive computer game testing knowledge of cancer screening awareness ➢ Canadian Cancer Society Display ➢ Promoted various regional, provincial and national campaigns to our co- workers: o Colon Cancer Awareness Month (March) o Sun Safety (June) o Breast Cancer Screening (October) o Prostate Cancer awareness / Movember (November) o Oral Cancer Screening (December) ➢ Participation in Healthy Workplace Month 2.3 The Employee Wellness Committee operates these activities at low or no cost. Prizes which are used to promote participation are generously donated by our Community Partners in Health: Region of Durham — Health Department, local charitable health organizations and the CAD's office. 3.0 FUTURE PLANNING 3.1 The Employee Wellness Committee met in early 2013 to develop a plan for activities for the coming year. The Committee has chosen to focus on promoting Physical Activity. There are many benefits to being physically active which the Committee hopes to convey to our co- workers: ➢ Stress management ➢ Achieving and maintaining a healthy weight ➢ Positive self -image ➢ Lower risk of developing chronic disease ➢ And many more... 3.2 Where applicable and possible, the Employee Wellness Committee aligns their activity planning with local, provincial and national health campaigns already in existence. The activities & initiatives that the Employee Wellness Committee has begun planning for staff for 2013 include: ➢ February — Survivor — Physical Activity tracking challenge ➢ March — Nutrition Month — focus on information linking proper nutrition and physical activity ➢ April — promote Urban Poling as a way to get active ➢ May — Scavenger Hunt — Walking routes to encourage activity and explore the community we live & work in ➢ June — Pedometer Challenge ➢ September — Promote the benefits & importance of including daily stretching and flexibility 17 -3 REPORT NO.: CAO- 002 -13 PAGE 4 ➢ October — Healthy Workplace Month ➢ November — Preparation for Winter activities — ways to stay active this winter 3.3 In 2013, the Employee Wellness Committee will be relying on services provided at no charge by our community health partners as well as prize donations to encourage staff participation. It is the Committee's goal to secure a small budget account in 2014 in order to enhance our program offerings and increase employee participation. 4.0 HEALTHY WORKPLACE AWARD 4.1 The Healthy Workplace Award through the Region of Durham was introduced in 2011. The award recognizes workplaces in Durham Region for their commitment to workplace health and the prevention of chronic diseases. Workplaces are awarded for their commitment to the comprehensive approach to health promotion. Workplaces will receive an award of recognition (Bronze, Silver or Gold) presented at their workplace. The Healthy Workplace Award is based on achieving points under 4 health promotion strategies: Awareness Raising, Education & Skill Building, Environmental Support and Healthy Policies. 4.2 The Municipality of Clarington's Employee Wellness Committee is proud to receive the Gold Healthy Workplace Award for recognition of our activities which promoted cancer screening awareness with Municipality of Clarington employees in 2012. 17 -4 • N memo Leading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: February 22, 2013 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — FEBRUARY 25, 2013 — UPDATE File: C05.GENERAL PURPOSE AND ADMINISTRATION Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, February 25, 2013: 6. DELEGATIONS See attached Final List. (Attachment#1) l A 410 ent r'0, Deputy Clerk AG/jeg cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: February 25, 2013 (a) Andrea Traynor Regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan (b) Steve Krezanowski Regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan (c) Mark Piel Regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan (d) Linda Reid Regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design (e) Libby Racansky Regarding Report PSD-015-13, Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design HAN DOUTS /C I RCULATI ONS APP1 *1cat*ions By:, The Forrest i � M '6 G se u I? Details: Applications for an Official Plan Amendment and Rezoning to permit the development of a 155 Suite, 5 storey Retirement Residence and a 104 Unit, 7 storey Senior 's Apartment c m Assurrre, Queen S&vet Raad'aidening . -- - __H_�oTw w era g - . r Retireme-1 Residence 5 Sicrey 55+ Suites ' Y YYr"tw rWlcn I.:]5 4 [row w F Gl`5E .'S} 1 ♦ Il'�I t r' �'�y A F \i LlMTOF 1 ', DE'ELGPMENT a 1a+t r i v, .• % _ -fir n li v *ru x r. LONG TERM TR9LE' -�SLGPE HAZARD LAND - AS Pe-Te-aprobe; , Apart.nents F Stamey D4 Suites 41- M F f t .. TE ti LL f . , ,v Y - y : k VA LU LU .dr At .!s".. • e y, _ f b t e: l �• � v � � tr' ff ry. ���� ZBA 2012-00071 COPA 2012-0003 ��`�`�"���� � _ IJ � �� •���•11'41 III IdIIf11111111I �1 i 1 _ �,. �,� � � _ — _ - all 3 20 m a 7f �q u�yea.a _ 2013/02/20 `kf �•'-� _ V o "�" �..� STREET gym_ CAAIISLE AYENIrE C 1 e •ks ° 1 J Redesig F—il�iraim e q c 10 e- --� °Carsmu nity Faciliq°to Sa -High D—ity Re id�Bar _ n. G0f+cE35*N RLMD 5 c In 1 7 fi 1 •eRO4sMNILL A ELGIN .. -- t39�) "4s�uta) uatE DOWNTOWN LANDS NSTRLPFON r SUBJECT LAOS MAP k 4* gpuN pARr �.■ g LAND USE 1 RESIDENTIAL GO#tEIUNIT7 FAOILPTI' DOWNTOWN 1 CC+NG SA'iN WREST IJ CFH 15 1 3TREEf—RELATED ENARONMENFFL T T�f�lAN CENTRE n4G 5T (2OilOJ 51 COMMERCIAL AREA. PROTE4TIOa AREA EAST SECONDARY CENTRE VSSFY 1 1NE�9 �N � 5€CONDARY PLAN DAFdJNCTQN' 4.9013 } I M0CED USE AREA � DISTRICT PART( ^i1a,51.2v+o s wlF-tea }c11GP9]Ng9 nll C9 WLkQiCC9 WNCT #I?EEN 1 (32.110} 14 7 42O4Y 1 (31 D6) k 7 I 11 w BD!(I P0PULRS.TION FROM T 1 - 3,1 UD to 3,570 GNP �t y 1 1 5I Off IxkRur --� MAP H$ - I NEIGHECURHDIQD PLANNING UNITS BOWMAN VI ILL I°11RBAH AREA OFRCIAL PLAN MUNICIPAL Y OF CL RIN,d"Tr7N -- uwel BO NQY4' AwkL Su+a EEiFR TO SECT13W s A■II 9 NEWIRO -*OD BBIIINRY �y�y �tO4QJ F,.VUMC3f .v r.1r @aLiF"p ac roun Bowmanvi e :)enior u ic :)cnoo c ose in 2007 The Forrest Group submitted applications on April Applications were deemed complete on January 9, 2013 IL - V4® _ 11111111111111111- . 1 Concerns ` r i • Traffic on Queen Avenue • Drainage problems _ - --- Jj. • Height in relation to the residential property to the south Support 1 • Blends with historic Bowmanville • New jobs • Benefit to downtown businesses • Comments remain outstanding from circulated agencies • Emergency and Fire Services, Building _ Services and the Operations Department expressed no concerns with the proposed land use • Engineering Services Department has concerns with the Engineering Design r ■� � " 111 I � II�� vi-t �Y,,,d,�s - _ I-.,1 — � IIIIII�I II IlII�U�I m IilipIlQllrNnillIIIFI lYf - `I II l �' tlillllllnlllllllll�lfl'il 1Y1111 ' �� __� J , � ��� eTllT�llll�lptlllll;UlNllq~"un �n 1 IAm ul ill i)[ x iIIpIII IIHII IIII .: Arl ell „ _ � ,a: w I�Ilnnlll111lI1ftlIInN1IIJ�� -:I +1 rIIImIU,IrIHIU,mJl�l� ����IfI,.�� i �jlilirlllcllr I 7lou(x I� imclw,�lllnnnl�lc>.. ;�� I — Ilil r �! �.� � !! �''�Wu't.�l � ' v , . 1,116e 5C-Oz-PDW_Akvj11E, CANADA ally i 'M. s � Oil. 111111112 Rib 011 oil 4M Al w— ��� 5111111111111'lilll ai"'4 ili ,Iltllllll'1141611i11 r ■r nlll��q I■!� M i - 1111■ "ice: ON� ■;■ 0 a� ��T,t■■ !� �' Ide+ I_■■_ ■■l ■lil lid I■■ � ■� o■■�■■I���■ ■r�■■��-Will i�•� _��11��� f 111 IY , �ir. -_all llll "� —_ iWa .., i f•— Ir M' !7� IIIII'�11 L'Nfi iii—_ �E -J _f I _ - _ . — �F�f lit IG -- ico "�. � �' a I�il —iii ,: �■� r . � Vim! ■■ i■ Iii! �� � �I��1lr!� ■■ Mail ■■I�i'■■ ■■■�{��{�a1!+ 1���1�� •I�' _—:�IA111�.I�ICI ��i—�■+,'�_ .. Id's 1l li Jun 13 1 w irl i■' � mil Vii. Ali �1�° ,� c m Assurrre, Queen S&vet Raad'aidening . -- - __H_�oTw w era g - . r Retireme-1 Residence 5 Sicrey 55+ Suites ' Y YYr"tw rWlcn I.:]5 4 [row w F Gl`5E .'S} 1 ♦ Il'�I t r' �'�y A F \i LlMTOF 1 ', DE'ELGPMENT a 1a+t r i v, .• % _ -fir n li v *ru x r. LONG TERM TR9LE' -�SLGPE HAZARD LAND - AS Pe-Te-aprobe; , Apart.nents F Stamey D4 Suites 41- M BOWMANVILLE RETIREMENT COMMUNITY Support for Zoning By-Law and Official Plan Amendment Former Bowmanville High School 105 Queen Street East FO RRE9T GROUP IFORREST,f G O UPI 590 Alden Road, Suite 211 Markham, ON U R 8N2 www.forrestgroup.ca Bob Forrest, President bobfor @bobfor.com (905) 752-6776 x230 Chris Bobyk, Director of Development chris.bobyk @bobfor.com (905) 752-6776 x232 Today's Presentation • The Forrest Group • Examples of Forrest Group Retirement Communities • Proposed Bowmanville Retirement Community • Planning Analysis in Support • Economic Benefits • Seniors Impact • Summary FO RRE9T GROUP The Forrest Group *Over 40 years of experience in all disciplines of the development industry: Land Development, Marketing, Project Management, Planning, and Design •A highly skilled and exceptionally diverse team •Integrity, innovation and commitment FO RRE9T GROUP Examples of Forrest Group Retirement Communities FO P, R E S Tf GROUP _ 1 k r 8nPSS 6 � 1 Renessa Newmarket F ❑ RREST GR ❑ LJP I ti a - i } A S S E R I 1 4 E L Y G R E E N i®rr i. psi NEI NEW NEI OWN NJ ME r_w ME r I M ■■! =`..-rte • � _ i No r�rsr 0 wow r t A S S E R T' R E E M IL � T r ` r r Amica at Thornhill F ❑ R R E 5 T GROUP MI ban a _ - Pill�� - M Arnica at London F 0 R R E S Tf GR ❑ UP II ion Amica at London F 0 R R E S Tf GP, c3u ,' Proposed Bowmanville Retirement Community FO RRE6T GROUP 5m Assumed ---- Queen Street Road Widening f _...- -N-70 07'30" 8249 m - l`II \10.26 m Retirement Residence I 4 � 5Storey 155+l-Suites I DI 15 i NF70°oT 39"w 9 91 N 67'56'20"W 4037. y� i ® I ✓� � o I� y ` o� CY LIMIT OF DEVELOPMENT X0 l 3 I _= 6 a 9 Phase 1 ti 9C O�Phase 2 7 d 12 ft LONG TERM STABLE r SLOPE CREST(LTSSC) � 5 o HAZARD LAND (As Per Terraprobe) -Apartments 7 Store • 104 l Suites 103]5va1 �q IF / o•I N 69'5 56"W 34 75 m' IN 70°23'30"iW 45.48 A S S E R T..I.V.E L.Y....G R E E..M...... Retirement Residence ( Phase 1 Queen Street Rendering t.4, ]ITT y I to lit: JAM. U1, eR mom' :. =_ x 77 F ❑ R R E 5 T G R ❑ U P . Ti .. T rr ' � ■ � Mu �m u ■r � a - won `� luVlilit, _ F-- ..,�r�l���t�E(El♦IE� d i l l iii A SS E R`J' Retirement Continuum Phase 1 • Five-Storey Retirement Residence -- 155 Suites: • Independent Supportive Living -- 64 Suites • Assisted Supportive Living -- 60 Suites • Memory Care -- 31 Suites FOR RE 9 T G R O U P Retirement Continuum Phase 2 • Six-Storey Seniors Independent Living Apartment Building: • -- 104 Suites; linked to Retirement Residence FO RRE9T GROUP Planning Analysis • Redevelopment to senior's supportive housing meets Clarington's and Region's Official Plan • Meets Provincial Policy Statement • Builds on Clarington's vision and Provincial Growth Plans • Revitalizes a vacant property FO R R E S Tf GROUP Planning Analysis Continued,,.. • Proposal achieves MOE land use compatibility guidelines • Development servicing achievable • Increases landscape open space • Provides special needs housing FO R R E S Tif GROUP Economic Benefits • Positive construction impact • Positive operations impact • job creation • Low impact on existing infrastructure FO RRE9T GROUP Economic Benefits Continued... • $ 102-$ 110 million in economic activity from construction; $20.5-$22 million in tax revenue • $28-$31 million in economic activity annually; $5 .5-$6.8 million upon occupancy in annual tax revenue FO R R E 9 T G R O U P Seniors Impact • Retain seniors • Attract new seniors • Age in place facility � • Benefits aging population FOR RE 9 T G R O UP Seniors Impact Continued... • Respite support for caregivers • Respite program frees up acute hospital beds FO RRE9T GROUP Mi Summary • Meets local, Regional and Provincial planning policy and growth plans • Revitalizes the property and attracts new residents downtown • Economic benefits to the community • Accommodates seniors FO R R E 9 T G R O UPI T tr �11���Ir �� � � �� � ■■ ter■ �_ /\ � ■ � „ _ Mrr..' -^mTi"m3 err i u HE o „ ! r i 1 n■ n■ ■� m■ a as !! ■ �- � }Iri�If�'I�IiirI�IR,3i'I'fI+fI�II'r'•' _ ..,-__ —G -- - i®!� oil �ryr,�jfr��iiiiii�c��r�ILW��WII � ��IiWIhWIhWIIW�Ii���` ,uwn� 4E11�u�;rA. 17l1l1�1l�! ! ■!`: � °red -as: r r°rr �~II�Inrnrnnpinl ■ - - IF MUM Application By. EFS Investments Inc A 21 EM To increase the list of commercial uses 1540 Highway 2, Courtice 'a+ • i' irk �. 5� •. h• d .r',� F�-� lJi 1111 INN Af C r } w Ili � 41ti1 . ,� � NO Proposed -tea , � 0.GIERFIE�b 9fi � F£g 5 � r Gi,9� rH'Ar� 1 6 saga` � n, Court'i' ce Mai* n Street Secondary Plan ----------- Q s s � SPECIALSTII aft s u T— ff utiLRSfi � Commercial Mixed Use TGwn C:Bntre Commercial omments rr v is ... } ... }r No public concern Courfice 77 No departmental concerns Comments P11 11 S 1� I � fill" k � ti! � '"r:., u�.,�e,�,..;-."����-a',y' �t�,„ K.`Via- ♦� a. ;`r R- _ , .'-.. -'d s"`.� �� e �.'..� ,... 'ATM =•0".�� J a r� �`� i J14, m JI FOR LEASE COMMERCIAL r� (289)634-6635 Local � ^ (647)875-9899 Tor. www.cbot.caI1540hwy2 -vow,,- i el: i 1<iy StL .. Kiny j�1• Ay King St E 2 - �' '�t.. - - � J �i�rfn��t �,-• � � - � { oko r 4 Jr. JSJTR#'v tai!' i Otd�n> �:�_ f r�fi�' `a�_ ti'N`�t4tiY� _ i'{�r ..I � ,_ (t.'�Pik'il ,1.,� .ii.• it i �,IF.i-� yf(�Ii J,f3F'. !' 'iT�- King St E 2 �n i Lill t� "tif �? �,tft ISIE es: King$t E j r .- - rod K,n�lypo fi'%+ } T:�, t .s 3 y J.tr' ji m tid ✓ �� � y c vL a � �t N (\ , p' r Iyl4 r i A_?4x lIx. f ( in fl Ref. No. 5948-11-10 Enclosure 12 Deputation—Monday February 25t4, 2013 EFS Investments Inc. Public Meeting 1540 Durham Highway 2, Courtice (Former Hilltop Restaurant) Agent: Chad B.John-Baptiste Senior Planner/Senior Project Manager MMM Group Limited Request Modifications be included in the Official Plan Amendment and Zoning By-law Amendment given the site constraints and unique location,specifically the following: 1. Remove reference to"within existing buildings" and "within the existing buildings" in the Official Plan Amendment (Purpose and Actual Amendment,Section 1). 2. Remove"Eating Establishment, Drive-In" from the Official Plan Amendment(Section 1) 3. Incorporate the following additional uses in the Official Plan Amendment and/or Zoning By-law Amendment as appropriate: Nursing Home; Printing or Publishing Establishment;Service Shop, light 4. Permit a Drive-Through Facility in the C1-35 Zone, provided appropriate landscape screening is provided abutting Highway 2 5. Permit a Driveway through the EP zone that services uses in the C1-35 and C1-36 zone subject to the approval of the Central Lake Ontario Conservation Authority and the Corporation of the Municipality of Clarington Request Revisions to Recommendations 2 and 3 by incorporating at the end of the recommendations as follows: ". . . Subject to incorporating the requested modifications noted above." / V/yah � •4 II% Lf + P ►4 WA . , L . , f ;m' • • • • • • • • • • C Hello , my name is . . . o Andrea Traynor, 540 George Reynolds Dr. o Typical Hancock neighbourhood demographic: o Married 0 2.3 kids o Two vehicles y + Above-average income �. Homeowner, not renter Thi s is my neighbourhood MMIMN • t' r Y " AMA r Y �t 4 6uses cause cancer o June 2, 2012: diesel fuel exhaust causes x x cancer Diesel fuel is in the same category as tobacco, asbestos and indoor tanning equipment One major source of outdoor air pollution? Diesel engine exhaust The IARC classifies air pollutants differently Gasoline engine exhaust is a possible cancer-causing substance Radon and diesel engine exhaust are known cancer-causing substances o Diesel exhaust is nasty. Aside from CANCER, it can cause eye irritation, headache, asthma and other lung diseases, heart disease and immune system problems Canadian Cancer Society recommends avoiding exercising near areas with heavy traffic Trees are important V Trees are the longest and largest living organisms on earth o Trees give animals and insects homes, creating biodiversity V Cutting down trees minimizes the level of oxygen that circulates in the air and increases the level of carbon dioxide in the atmosphere r, Carbon dioxide is a greenhouse gas, one of the biggest suspected culprits of global warming Let ' s review o What have we learned so far? Diesel fumes from buses = bad Cutting down trees = bad Carbon dioxide = bad MEN MEN MEN MEN ' solution ?What s the 0 A city bus stop at Nash Rd . and Harry Gay Dr. o Why? Students can walk 1 ,000 metres to a bus stop, as can those taking a city bus Cr7 Alternative projects • Much-needed road improvements and a sidewalk on Hancock Rd . A sidewalk on Nash Rd . that extends from Harry Gay to Hancock • Beautiful neighbourhood lighting • Picnic tables for our new park • Bleachers for our new soccer field .. Improvements to clarington .net Subsidies for children ' s activities Has consideredO . . o T he City of Clarington completed an initial environmental assessment - but what about a health assessment? What are the statistics in support of a bus? What would be the ridership? o Better still, what is the cost of an empty bus? What are the real benefits of both projects? To whom ? Above all, what are your constituents saying? Please remember o Out of all the occupied homes we canvassed where people were home, we had only two homeowners who refused to sign the petition o The negative impact to our community outweighs the positive o We are NOT a bus community MEN MEN MEN MEN MEN . „ Thank you o Don ' t give us what we haven ' t asked for Questions? !I! A3105 Caurtice Road,clarington-Gcogle Maps-Windows Internet Explore s !'!http;//maps google.ca/maps?h1=en&bav=on 2,ocr-gcr-pw.r-qf.&bvm=bv.427 68644,d.b2t&biw=1420&bih=969&wrapid=tl if136155g00206510&q=3105+Courtice+Road,+clarington&um=1&ie=UTF-8&hq=&hnear=0x8gd50388ga2da8 7d;0xlba0755a6069f671,3105+Cour _, File Edit View Favorites Tools Help Favorites Citrix Access Platform 105 Courtice Road,clarington-Google Maps X Find:5helter Previous Next 0 Options +You Search Images Maps Play YDuTube News Gmail Drive Calendar More- G �le 3105 Courtice Road,clarington A - '� a i •� ,, C iil si'a' `1 {� I' � �y d�� 3 1 � .^. � �r� � irk• .. �"".'SS .#} � , f ° � 3 - - QK Air .%S'.. r i � yfyA r ro` r: r-«..'' .:� ..•4 *' '�r fis°..A�'h-r � ;s��5e -. w � . m , i •0.f Done ®Internet i Prot +'y' I wiwik uiww u F ,n M/ARYQMWIS4 �� w:,n9N rA6r FS45,W�/iF •:rrxr�*.xn 111 � r.acr-�w w.row 4r r�a.Pliaii.AY do# a�� IOAP AZ Lao use coiixrice�w,�t� iaraCapu'+�[f i�r Exhibit"A",Amendment No.80 To The Municipality Of Clarington Official Plan,Map A2,Land Use,Courtice Urban Area --- o.yr Ccdl.m.r a..d. SWdyA.w7" f. Erho. and Prq.caion Af.."Ea R.}I.ct"N.ncoek N.yhbourhood Os+lgin Plan` Add-mod...D.-" - e�_ neJe u k R..ldenPrsymbal . J I ' .. C .,raE O.I.S.'N.I .rNDOd 4 r,, 1 enbe"sy.SymbN I �ma+.no aei�cr Add°9Malom D.•wlty I Dalab"Pu61k ENmnndry I /� Rplavaor S , 'Scho l•S Wl In.. d Add . - N. hb-0—d Pak -SVmbo1 Rte]A•.7- �f•'••' ELlvi.a"CeYelnr R—r Add-Wk.M"it,S s n- .. a RaydwldiM"Symbols jEfen-WY 9ehaur SY." •acnrM ea[� el...e.rm aa+ml 44 FS e +Nr.o-�oa � ......... I MEP A2 LAM IISE CCDRTICE LRWAN AREA OFFICLAL PLAN MEINICIPALITY OF CLARINGTON ayqulr me Fraser Milner Casgraln LLP FMC 77 King Street West,Suite 400 Toronto-Dominion Centre — LAW — Toronto,ON,Canada M5K oA1 MAM 416 863 4511 FAX 416 863 4592 February 22,2013 Mark A.Piet mark.Piel @fmc-law.com DIREcT416 863 4744 File No.:550483-1 SENT VIA E-MAIL(clerks @clarington.net). Municipal Clerk's Office Municipality of Ciarington 40 Temperance Street,3rd Floor Bowmanviile ON L1C 3A6 Attention: Members of the General Purpose and Administration Committee Dear Mayor and Members of Council: Re: Report# PSIS-015-13-Ciarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan File#COPA 2012-0002&PLN 31.5.2 We have been retained by Mr. John D. Tepelenas and Mr. John J. Tepelenas to act as their counsel with respect to the lands municipally known as 3105 Courtice Road,in the Municipality of Clarington. We ask the Committee to refuse to recommend to Council the adoption of Official Plan Amendment No.80(the"OPA"),as recommended by Planning staff In Report#PSD-015-13,and direct Planning staff to meet with us to discuss further the proposed amendments to the Official Plan as they relate to the property.Our reasons for this request are set out below. Background re 3105 Courtice Road 1. Location and Existing Condition The property Is-located northwest of the Nash Road and Courtice Road intersection on the wed e_604' side of Courtice Road and Is approximately halfway between Nash Road to the south and Glen Reynolds Drive to the north. The property is primarily an open field with some woodlands located on the north quarter of the property. 2. Existing Official Plan Designation The Town's in-effect Official Plan designates the property "Urban Residential".That designation has been in place since the adoption of the Hancock Neighbourhood Design Plan in 1998. The MONTOAL OFTAWA TORONTO EDMONTON €AWARY VANCOUVER fmc-law.cam , Fraser Milner Casgrain LIP Page 2 "Urban Residential" policies of the in-effect Official Plan permit residential development on the property. The Committee Should Not Recommend Adoptlon of The OPA We would like to express to Planning staff,through the Committee, our sincere appreciation of their efforts in preparing the OPA and their willingness to meet with us to discuss the amendments to the Official Plan. Nonetheless, we remained concerned that the OPA removes the propertys existing land use permissions without a good land use planning rationale and that the Policy does not provide sufficient clarity to Planning staff and our clients regarding the future development of the property. 3. The OPA Removes Existing Land Use Rights Without Providing a Good Planning Rationale The Staff report recommends that the "Urban Residential" land use rights in-effect for the property be taken away and replaced with policies which sterilize the lands. The report recormends that the property be redesignated"Environmental Protection Area".This change is reflected in the proposed amendments to Map A2 of the OPA. The "Environmental Protection Area" policies of the in-effect Official Plan prohibit all development other than low-density recreation uses and uses related to forest, fish, and wildlife management or erosion control and stormwater management. It is our view that the redesignation of the property to "Environmental Protection Area" is an example of policy overreach for the following reasons.' Despite the recommended redesignation of the property from "Urban Residential" to "Environmental Protection Area", proposed Policy 17.7.2 acknowledges that the property"may be developed for residential uses subject to a study defining feature limits and appropriate buffers." The OPA therefore acknowledges that there may in fact be no features on the property which justifies the"Environmental Protection Area" redesignation on Map A2 and contemplates the development of the property in accordance with the existing and in-effect"Urban Residential" land use permissions it proposed to remove. It is our view that there is no basis for the proposed redesignation of the property until.after the study contemplated by the proposed Policy 17.7.2 is completed. We are advised by our clients' environmental consultants chat such a study cannot be undertaken until the Summer of 2013 because current weather conditions will compromise data taken from the field. Accordingly,we ask the Committee to not recommend adoption of the OPA In its current form. 4. The OPA Does Not Provide Sufficient Clarity in the Land Use Planning Process Furthermore, proposed Policy 17.7.2 does not provide sufficient clarity to Planning staff and our clients regarding the requirement of an official plan amendment prior to the development of the lands for residential uses. fmc•law.com Fraser Milner Casgrain LLP Page 3 Although the proposed Policy 17.7.2 states "An official plan amendment will not be required to implement such study findings" it is not clear what land use permissions will be associated with the property in the event a study determines it does not require the "Environmental Protection Area" designation. As currently drafted, the proposed Policy 17.7.2 can be interpreted as requiring an official plan amendment to return the property to the "Urban Residential" designation that is in-effect today. We submit that if the study determines the property can be developed for residential uses then our clients' will have to embark on an Official. Plan Amendment application process to simply acquire the land use right's they once had and which the study may determine should have remained in place. We wish to reiterate our willingness to continue to work with Staff in the course of finalizing the OPA and would be pleased to meet with them to discuss further revisions to the OPA In the event the Committee directs them as requested in this letter. We would be pleased to address any questions you may have as a result of receiving this letter. Yours truly, Eraser Milner grain LLP Mar A. Piel MAP ss C.C. John D.Tepelenas John J.Tepelenas David J.Crome, Director of Planning Services,Municipality of Clarington 1402013_11NATOOCS tmcdaw.com Financial , safety and environmental concerns Hancock Neighbourhood Nature may help curb depression Depression , memory, ...Baycrest Rotman Institute, 2013 are involved in clinical studies on cognitive health They were then randomly assigned to go for an hour-long walk in a park/nature setting or traffic heavy portions in a downtown urban environment. _ Participants exhibited a 16%increase in attention and working memory _ after the nature walk relative to the urban walk. Developers sell houses in natural setting quickly Clearing? Y L Road system and support of outdated transportation Plan?EA?Expense? SWM?/endangered species,flooding/ Car-oriented communities,expensive and not travel time saving— Growth Plan? GA Irl }= . ll 9 � , H&ncack _ rre�+ A1fs1YF+Mri�#� Naftwof HeraftV .w.as.E,.+.� MIIIIMr7Y a�}I�fMRF Irrwr L7 k_) 3(Lc edrtl q #al k thA r r - e�__ r e • F ' V b = .. rti � f• o , aLl- Wit• � f# VUL _ o :rti� Jo e } i 4w �. — . Jrna fir= ; xT 2 9 '54'. Overland runoff was not accommodated � � - _ and road quality was not considered i t Tributary on Courtice Rd. ' Hancock ditch with potholes _ Hancock tributary Nash Rd. ditch Nash Rd. tributary ° Runoff to SWM pond * AW How safety e y ', 3 addressed Y ]f then . . . � � � { runoff to SWpond, 2013 - Shortcut.lnk y A r CLQlt saaff conducted special rrxwitaring prujImis Coastal Welond. Thn yc2ir'i ectar.ipli5hmentS In2Q11to provide dataandklMighvt"the Future havearetlud+ed: rnaYnag9.6m&A1 Of Tvvd PlOgfartl5o •fstabllsf',In4�a stegPng ramn,i-nee Involvtnq 1 3 1i During this cbnfrrmation of rare Specles nMi!d partner agUFKiES, in the hleadgatcGroup ofCampantes iNS,a field pf fart.and uncximrrm3o plants.wasobGe*vc-0- Tn •5f t e wet wilr�rfc+,vec rCatiun erxl sedimeiri data help prgq;�tthese planr spe€dps„CLOCA pwnrdttod f+Sr the wetland, thx'transpla nt bh tf'ce,e sensitive speriers too OIL' -Collecting and analyzing water quality samfilps ai Heber Do,.rn 1!;w)ervatIan Area as part o1 the Over MWtipkt tlWDWa -, Ipermit ccm.diitWns- In 2411 monii xing took plan Purtha anid lrlstadri tea cataserwe lh a wcceis of the transf"nt. Ct ed r+Q#terr,peraturt 1efC}g lrr 2130 plants of four Speries wei a transplanted anU tlee r rarsh 35 plants were recarde;d during Wli5g and fall .Completing dratrtag_r rnapping And ti4awshed obwrVollo rs;Ski the 35 plinrs uarr.-Oa ced.3 boundary modetlW,and d the foux speskvs+sere recardL%d. The apecles trap sP[Anted have Uprying dlarverin[j Slrnes,and •Prodlwttrwj~Land bath,ymriry and sedtmna,t rrwPinQ(by CWS)- &ddltional furuds w ry prowided by Ontarka Phrks.. a pwKiner agency.to hire a consultant to cnmplaaw a NS.Wfical reQOrt 1QJF.�th�evmnhand to aSSr5t With malarr{y oest watioc eaimii5itar,6- Ytgetalion Unil $ The project 15 due to 6t egnv4red In ltsrrh.?011. Corer Tye Unevvx aged Mixed Hafd is - Th*W-ndel•I(,PWWWdla fLgrliniy7rnu681ii 1� _ Silecies C'ompesilion.&Maid Sugar Maple (F), White Ash(F},Trembling Aspen (F), ter/^ 5clrrte are trarrintal's,pracicrCtttg fko-wers only flnce =. „+„•�" Canopy Fmefgents While Birch (F). Reach (a), Easlefil Heinlock (0), evewytwrayear5, PAL-6taring*41i>CCarrsg0r%in • While Elm(0), 1314 Cherry (0),Ironwood(0), 2012 W attlempt tq, aW FrL species that rnav rtbme ' Butternut(S), Basswoal (S), Red Maple(S), Urge-luDlh been missed in 2011- Asperl�0) 21 SuFfiidal grpundwat"Ievr15 and ground vegetation are 44rre9 mor,imred at Heber Dawn rdlztaa•{hh�n 9aX lAarc. Cqitnsejvataw ltreat at the hiebLr GD'Wn Pr9win€iR211y KC*t riCr ll4t� Sugar Maple(A), Mik Mh (A), BO&L(0), b9lem SigniOLani Welland rwnpk-x to assess lare9•term }{elnlocic (0), black Cherry (0), Irilnwil xl (C1). Blue chrsr,ges. Orr 2di 1,w Ater lrvcis 4wd vegetation pkA& were as5essvd.hrowrr it Is TOO early to discern Beezh (P), While Cedar(0) any results• In N&%eFnbercrf 21310,theCLOCA 9aard 4f Direexo4s efWarved CI.QCW9 Invashre Specia3 Marinyeffw!:tt Strategy. In 2411 dw CLOCA Irwasi- Speeies working group dcwIpped a,5 irnplertren, t-4tign plan to allow fDreasp implrnreniation and EISC LO CA we bs ite oppimmirfri for futsdrrtg pr€grams,at Lhe rnan7g� 1 rent gtra,t&W,aver a fi�yrar Lime-frame. Me In 2011,CLOCA received fundrng from pl,n will be rLwi�ewed and updated-onan or?-raing Financial contribution?? Envirererrwnt Canada's Enulrnnmental D}arnages W!05;;haereaer the working,hinder-6tryhat makes it Fund to coirnpkte the firs[year of a three-year easy Frar stiff to rsed&pre-defined prajeas as Part p ojeck to develop a m-stivraliorl sxrategy fl7rthe of their work-plan& 5ortte 4t She working groups A'1tLAaughl4n Bay M fih Prbvirrcidlly SI{lnlfKarlk a€€omplishmenti far 2011 Itl€Itrde: songbirds - Shortcut.Ink Libby Racansky PSD-015-13 OPA Hancock Design Plan(all developers' requests were approved) February 25, 2013 1 am respectfully asking Council to revise the proposed Plan by: 1. Allowing partial DELETION of George Reynolds to protect wooded area;this would shorten travel time and decrease greenhouse gas emissions by even distribution of traffic to the existing Roads to promote walkable and safe community; hundreds of roads anywhere in plans end by courts or crescents. 2. Requesting Conversation with MTO about diversion of Hancock Rd.from the middle of Transitway Station to the edge of the interchange; if Oshawa could change MTO plans,why not Clarington? 3. Using the savings for the for the EA and actual extension of George Reynolds for resurfacing of Hancock Rd.to protect residents from unsafe rides 4. Approving the use two existing ponds instead of constructing third pond (savings would be used for Hancock resurfacing as well) 5. Requesting that developers would provide fencing(to protect private properties from trespassing)and land donation to Municipality along the wetland for replanting and trail 6. Saving rare plants from the Headgate or other affected properties(according to the EIS)and requesting financial contribution from developers who received approval of additional housing(that was not approved by the OMB)and decreased setback from wetland 7. Request that grading,forest clearing and other noisy activities would be carried out outside of breeding season(as per EIS) Requested changes would contribute to: the improvement of Plan Design saving on expenses the improvement of Clarington's air quality the improvement and safety of neighbourhood flood prevention and or WNVirus rebound of forested areas from the attack of Emerald Ash Borer(by planting) and assurance that enough area is left for the infiltration to the ground that could lead to less overland runoff Show us'that you care about safety of your constituents by making positive, responsible, logical and economical changes. Thank you, on behalf of FOF( riends of the Farewell) and all who contribute to our community by hands-on activities S�,--T. In spite of the large number of scientific evidence of medical research (not done by environmental groups), peoples' mind, memory, depression, especially behaviour will worsen in many municipalities, because the effect of natural environment is not understood. Even memory improves by walking in or around natural areas, according to the Ontario Baycrest/Rotman research, 2013. Hancock Neighbourhood could be designed in such a way that no unacceptable behaviourfould be experienced here, but as soon as developer sold their h ckly because they were surrounded by forested areas, many acres were andat removed for unnecessary roads and pathways (see crosses on both maps). How will this approach improve our quality of life? Will the land to which the green arrow points that could serve as buffer to wetland be donated to our Municipality for trail and replanting? Will the fencing at the place marked by the blue line be erected by developer to protect private properties? ,,,Roads: Without EA., the George Reynolds Rd. is planned to remove at least 5 acres of wooded area with rare species and will affect the only stream left in this Neighbourhood, for a second time now. The traffic could be diverted evenly to near by Courtice,. Nash and Hancock Roads to maximize the use of existing infrastructure to Z,Just look at another Google map and the red line depicting the extension of G. R. Why would the people from Hancock Neighbourhood or vice versa go through two other neighbourhoods just to get nowhere — to other subdivisions? I wouldn't mind it, if at least it would lead to.some strategic location, but it doesn't. 5 `There is too much overland runoff now instead of groundwater recharge. Ditches and potholes that should not be there are full of water creating undesirable and unsafe environment in winter and summer. In summer they become mosquito breeding grounds and it is even worse in winter when the ground is frozen.and the runoff cannot be absorbed to the ground. This should be noticed and not ignored. Just listen to the amount of water rushing through the ditches to our storm water pond. re you sure that more natural environment removal that could soak in all this runoff is SAFE? We should have in mind that thick layer underneath the surface soil and impermeable surfaceshinder the infiltration into ground now. Slide 4: We sing, read stories, watch videos, movies, admiring wilderness and its ` creatures on one side and on the other side, we are killing thousands of wildlife by unsustainable practices. Why can't we all live together with the nature we love rather than fighting and destroying it? EIS stated that the rare and endangered species protect municipalities, Province and the taxpayers from financial, environmental and social disaster. Otherwise, the Hancock Plan would create car-oriented community, not a walkable one as it should be according to the Growth Plan. Our two petitions of hundreds, not several residents, as per report should be seriously considered. The same applies to the plan depicting Hancock Rd. leading through the middle of transitway station for buses, parking area and people rushing through to board the buses. This is the marvel of engineering design. Staff could continue to discuss this case with MTO, as it was done by City of Oshawa. "Ponds: Are the three retaining ponds necessary when the existing smaller pond could be used for conveyance of water? There is no other neighbourhood anywhere that would have 3 ponds within the small area. Construction of the additional pond will not help to ease runoff. Shouldn't the Engineering Works have sympathy with Operation section that they not only have no budget and/or personnel to maintain all the existing roads and ponds? They are only human and can do only so much. k- F:? r� should be transplanted, but most of them were and will be destroyed or removed outside of this ecosystem -- example 200 rare plants were removed to Heber Down in Whitby. That is not biodiversity approach at all. There is no other site in Clarington with species richness like this site. Now, our group of Friends of the Farewell, under CLOCA's lead, with students' help and partnership with Municipality and Region will be planting trees and plants in our watershed this spring, but we cannot even find these rare plants anywhere in Ontario anymore. Will the remaining rare plants be protected within our watershed? I am requesting* Council today that two developers, Andfer!%ynd Manson, should contribute financially to our group for our plant purchase, If Mr, Halminen, OPG, Enbridge, Roy Nichols, Miller Recycling can contribute, why not these two developers, when they damaged our watershed the most? I am looking forward to see Works, Planning Department staff and the Council helping us during our activities. The changes to the are not minor as the report states, but significantfThe people that will remain living here, who will be paying for these changes in many ways need your protection. Council could solve 7 points we are asking for, but is there the willingness to do so? You could make this neighbourhood a showcase of liveable community. I REPORT NO. PD-23-93 PAGE -6 7 . 2 The Town of Newcastle Community Services Department notes this application is within a neighbourhood which has not been identified in the Development Charges Study and, therefore, is considered by the Department to be "premature" . 7 . 3 The Town of Newcastle Fire Department states that the area can be served by the existing fire-fighting facilities and recommends that "roads and adequate water for fire fighting . purposes be in conformity with-the Ontario Building Code prior to any permits being issued" . 7.4 The Town of Newcastle Public Works Department "cannot sumport the approval" of this applications based on the fallowincr comments: i) the neighbourhood plan should address the sequential development of the neighbourhood (entire watershed) and j the impacts of developing this plan of subdivision in the absence of the balance of the neighbourhood ii) servicing of this proposed requires the reconstruction of Nash and Hancock roads, including the installation of storm sewers, sidewalks and street lighting iii) the development should only proceed at such a time as expenditures to provide these services are approved by.- -.,--.., the Town iv) the reconstruction of Hancock Road has not been included, in the Town's Development Charges Study v) all proposed works are to be designed in accordance with the Town of Newcastle Design Criteria and Standard Drawings, with the following items being taken into. consideration: • � • •7 � '