HomeMy WebLinkAboutCOD-005-05
CI![-!lJglon
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, February 7,2005
Report #:
COD-005-05
File#_
(JP{i - t-gq - 65
By-law #
Subject:
OUTOTATION 02004-9, OIL & LUBRICANTS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-005-05 be received;
2. THAT Noco Lubricants Company, Toronto, Ontario with a total approximate annual bid
in the amount of $35,019.55 (Plus G.S.T.), being the lowest responsible bidder meetin9
all terms, conditions, and specifications of Quotation Q2004-9, be awarded the contract
to supply and deliver oils and lubricants commencing March 1, 2005, as required by the
Municipality of Clarington, Operations Department; and
3. THAT the contract be extended for a second year and third year dependant upon
satisfactory service and pricing; and
4.
THAT the required funds be provided from the current operating fleet budget.
~
d~
Submitted by: //
arie Marano, H.B.Sc., C.M.O.
Dir or of Corpor Se ces
Reviewed by: \~ ~ -.::.(\....J1.,
Franklin Wu,
Chief Administrative Officer
a , RRFA,
or of Operations
MMILABINT\FHleo
1201
REPORT NO.: COD-OOS.QS
PAGE 2
BACKGROUND AND COMMENT
Tenders were publicly advertised and issued for the supply and delivery of oil and lubricants, as
required by the Operations Department. Subsequently, tenders were received and tabulated as
per schedule "A" attached.
The prices submitted by Noco Lubricants Company are firm for six months. It is recommended
that the contract be extended for a second and third year pending satisfactory service and
pricing.
The required funds will be provided from the Operations Department current operating fleet
budget.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Operations.
Although the subject firm have not previously provided service for the Municipality of Clarington,
they have provided satisfactory service for the City of Brampton.
After further review and analysis of the bids by the Operations Department and Purchasing, it
was mutually agreed that Noco Lubricants Company, Toronto, Ontario, be recommended for the
contract to supply and deliver oil and lubricants to the Municipality of Clarington, as required by
the Operations Department.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
1202
.
,
Schedule "A"
Bid Summary
Quotation Q2004-9
Noco Lubricants Company
Toronto, Ontario
British Auto Supply
Toronto, Ontario
R.P. Oil Limited
Whitb ,Ontario
Frew Petroleum Corp.
Oshawa, Ontario
George Tardiff Fuels
Peterborou h, Ontario
Shannwell Enterprises Inc.
Millbrook, Ontario
First Choice Petroleum Inc.
Pickerin ,Ontario
..... ---
1203
$35,019.55
$39,279.94
$40,162.59
$44,299.90
$45,151.10
$46,869.63
$47,149.64