HomeMy WebLinkAboutCLD-009-13 C1aFjRgt0R REPORT
MUNICIPAL CLERK'S
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: February 25, 2013 Resolution#: ' 1 /" By-law#: N/A
Report#: CLD-009-13 File#:
Subject: APPOINTMENT TO CLARINGTON MUSEUMS AND ARCHIVES BOARD
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-009-13 be received;
2. THAT Phil Ford be thanked for his contribution to the Clarington Museums and
Archives Board;
3. THAT be appointed to the Clarington Museums and Archives Board
for a term concurrent with the term of Council;
4. THAT all interested parties listed in Report CLD-009-13 be advised of Council's
decision.
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Submitted by: ) Reviewed by:
Pa pW ie, CMO Franklin Wu,
Municljj�a'l Clerk Chief Administrative Officer
PLB/jeg
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: CLD- 009 -13
1. BACKGROUND
1.1 Clarington Museums and Archives Board:
PAGE 2
The Clarington Museums and Archives is a volunteer board established in 2001 by
the Municipality of Clarington Council to manage the Clarington museums and
archives. Board members are ultimately responsible to the Municipality of
Clarington Council and are bound by By -law 2012 -093, which states that the
composition shall be comprised of a maximum of 12 voting members comprised of,
as reasonably as possible:
• 8 Public Representatives being two members from each ward;
• 1 member representative of the Friends of the Museum;
• 1 member representative of the Newcastle Village and District Historical
Society; and
• 2 appointed members of Council
2. CURRENT SITUATION
2.1 Phil Ford's Term has Expired
Notification has been received from John Witheridge, Chair, Clarington Museums
and Archives, that Phil Ford's tenure has expired, and further that he requests that
Council appoint a new member.
Mr. Ford has been on the Clarington Museums and Archives Board for nine years,
representing Ward 3.
2.2 "Term Expired" Policy
The Clarington Museums and Archives Board has the following policy, regarding
length of term:
"Board Members shall be appointed by the Council of the Municipality of
Clarington in accordance with Municipal By -law 2012 -093, for a term of
four years or a portion thereof to fill a term on the Board. After a Board
Member has served nine consecutive years through re- appointment by the
Municipal Council, that member must voluntarily resign from the Board.
After a minimum absence of one year, the Member may re -apply for
appointment to the Board should a seat be empty in accordance with the
Municipality's appointment process."
REPORT NO.: CLD- 009 -13
PAGE 3
The former Executive Director, Martha Rutherford Conrad, of the Clarington
Museums and Archives had noted, in correspondence, that a "set length of term is
an expectation from the Ministry of Culture in order to fulfill our requirements for
provincial funding so this is an important policy to maintain ". She had also indicated
the following skills would be an asset to the Clarington Museums and Archives
Board:
• Project Management
• Financial Management
• Marketing /Public Relations
• Experience with not - for - profit agencies
2.3 Appointment Process
Following Council's appointments in 2011, all unsuccessful candidates were advised
that their applications would remain on file for consideration should a vacancy occur
on the Board. Accordingly, the Municipal Clerk's Department contacted four
previous Ward 3 applicants to the Board to determine whether they wish to put
forward their name for consideration.
At the time of writing of this report, the following have confirmed with the Municipal
Clerk's Department that they wish to be considered for appointment to the Board:
• Suzanne Land'
• Clayton Morgan2
NOTE: Suzanne Land is currently sitting on the Abandoned Cemeteries Board and
the Samuel Wilmot Nature Area Management Advisory Committee.
NOTE 2: Clayton Morgan is currently sitting on the Bowmanville Community
Improvement Program Liaison.
Applications for the above -named applicants have been circulated under separate
cover (Attachment 1) as they contain personal information about these applicants.
3. CONCURRENCE: Not Applicable
4. CONCLUSION
It is respectfully recommended that Phil Ford be thanked for his contribution to the
Clarington Museums and Archives Board.
In order to fulfill the requirements of the Terms of Reference, it is recommended that
one of the following be appointed to the Clarington Museums and Archives Board,
as the Ward 3 representative, for a term concurrent with the term of Council:
• Suzanne Land
• Clayton Morgan
REPORT NO.: CLD- 009 -13
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Patti L. Barrie, Municipal Clerk
Confidential Attachments (Distributed Separately):
Attachment 1: Clarington Museums and Archives Board Applications
List of interested parties to be advised of Council's decision:
Phil Ford
Suzanne Land
PAGE 4
Clayton Morgan
John Witheridge, Chair, Clarington Museums and Archives Board
Julia Fielding, Executive Director, Clarington Museums and Archives Board
Confidential Reports
GPA
Attachment 1 of Report CLD-009-13
Date of Report February 25, 2013
Applications for Museum Board Vacancy