HomeMy WebLinkAboutCOD-003-13 Clarington REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: February 25, 2013 Resolution#: 0 —17 -1 By-law#: N/A
Report#: COD-003-13 File#:
Subject: TENDER NO. C2013-1 — ELECTRICAL SERVICES PARK & STREET
LIGHTING MAINTENANCE
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-003-13 be received;
2. THAT Langley Utilities Contracting Limited, Bowmanville, Ontario, with a total bid
in the amount of $171,325.85 (net of H.S.T.), being the lowest responsible bidder
meeting all terms, conditions and specifications of Tender CL2013-1, be awarded
the contract for Electrical Services — Park and Street Lighting Maintenance, as
required by the Municipality of Clarington, Operations Department;
3. THAT pending satisfactory pricing and service the contract be extended for a
second, third and fourth year; and
4. THAT the funds expended be drawn from the Operations Department Annual
Operating Budgets.
Submitted by: Reviewed by:
Marie Marano, H.B.Sc., C.M.O., Franklin Wu,
r Director of Corporate Services Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
REPORT NO.: COD - 003 -13
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1.1 Tender CL2013 -1 Electrical Services Park & Street Lighting Maintenance was
advertised and issued with bids being received as per Attachment 1.
1.2 Bid submissions are based on the estimated hours for labour and equipment and
estimated quantities of material required for a one year term. The annual labour,
equipment and material value will be determined by actual requirements.
1.3 The term of this contract is for a one year period with provision for up to three
one year extensions, subject to acceptable pricing and the provision of
satisfactory service.
2.0 ANALYSIS
2.1 After review and analysis of the bids by the Operations Department and
Purchasing, it was mutually agreed that the low bidder, Langley Utilities
Contracting Limited, Bowmanville, Ontario, be awarded the contract for the
Electrical Services — Park & Street Lighting Maintenance.
2.2 Langley Utilities Contracting Limited, Bowmanville, Ontario has provided similar
services to the Municipality of Clarington for a number of years and the level of
service has been satisfactory.
3.0 COMMENTS
3.1 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Operations.
4.0 FINANCIAL
4.1 The total funds required for Tender CL2013 -1 Electrical Services Park & Street
Lighting Maintenance are included in the Operations Department Annual
Operating Budget(s).
4.2 For the information of Council, the labour cost to maintain the park and street
lights has increased approximately by 5% from the previous year.
4.3 The contract will be monitored to ensure the service level is maintained and rates
applied correctly.
REPORT NO.: COD - 003 -13
5.1 This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence:
Director of Operations
6.0 CONCLUSION
6.1 To award the contract to Langley Utilities Contracting Limited, Bowmanville,
Ontario for the Electrical Services Park & Street Lighting Maintenance.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Attachments:
Attachment 1 — Bid Summary
a
Attachment 1
MUNICIPALITY OF CLARINGTON
Bid Summary
Tender CL2013 -1
BIDDER
Estimated 1 Year
Estimated 1 Year
Estimated 4 Year
Contract Expenditure
Contract Expenditure
Contract Expenditure
HST included
net of HST)
net of HST
Langley Utilities
$190,249.82
$171,325.85
$706,138.01
Bowmanville, ON
Aline Utility Limited
$192,740.71
$173,568.98
$759,297.63
Dunsford, ON
Dundas Power Line
$381,110.13
$343,201.47
$1,435,826.96
Limited
Chesterville, ON
Stacey Electric
$399,424.37
$359,694.01*
$1,504,825.58*
Toronto, ON
Black & McDonald
$661,912.77
$596,072.95
$2,501.198.84
Limited
Scarborough, ON
*adjusted for mathematical errors