HomeMy WebLinkAboutCSD-001-13 Clarftwn REPORT
COMMUNITY
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: February 25, 2013 Resolution#: 6P4-11r-1 '3 By-law#: N/A
Report#: CSD-001-13 File#:
Subject: COMMUNITY SERVICES - 2012 YEAR END REVIEW
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-001-13 be received for information.
-- z ,
Submitted by; Reviewed by:
Vre ctph P. Caruana Franklin Wu,
or, Community Chief Administrative Officer
Services
JPC/ga/sm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: CSD- 001 -13
1.0 BACKGROUND
PAGE 2
1.1 The Community Services Department is responsible for planning, implementing
and evaluating municipal recreation, leisure programs and facilities. This report
is intended to provide Council with an overview of the activities associated with
the Department's Recreation Services and Facilities Divisions during 2012.
2.0 RECREATION SERVICES DIVISION
2.1 There are many ways to participate in recreation in Clarington. There is a wide
range of programs and services offered directly by the Municipality for residents
of all ages as well as many recreation, arts and cultural volunteer and not -for-
profit community organizations that provide valued and needed programming,
activities and events.
2.2 Over the course of 2012, the Recreation Services Division offered residents of
Clarington registered programs in aquatics and fitness, as well as youth and
adult recreation programs. In addition to our structured programming, the
Division is also responsible for facility memberships, recreational swimming and
a variety of drop -in programs.
2.3 Recreation Services also plays an integral role in liaising and working with
Clarington's many recreation based community organizations. The Community
Development portfolio continues to evolve and reach out to new organizations
while providing on -going support and information to the many organizations that
provide a range of recreation opportunities and events for the residents of
Clarington.
2.4 In 2012 Recreation Services experienced continued growth in most service areas
with program registration revenue reaching an all time high of $920,000.
$300,000.00
$250,000.00
Total
$200,000.00
$150,000.00
1
$100,000.00
$50,000.00
$0.00,
'se Revenues
Winter Spring Summer Summer Fall
Day Camp
2010 Total
Revenue
$769,942.48
13 2011 Total
Revenue
$848,460.38
❑ 2012 Tota I
Revenue
$917,148.17
REPORT NO.: CSD -001 -13
2.5 The methods in which individuals choose to register continue to remain
consistent over previous years with the greatest number of registrations
occurring at our front reception counters.
2012 REGISTRATIONS
3.0 AQUATIC SECTION
PAGE 3
11 In Person
E3 IVR (Telephone Registrations)
❑ E- Connect (On -line Registrations)
i) The Municipality operates three indoor aquatic facilities (Clarington Fitness
Centre, Courtice Community Complex and Newcastle & District Recreation
Complex) and one outdoor pool (Orono Park Pool). These facilities are operated
seven days a week and offer a wide variety of both recreational swimming and
aquatic instructional programs for the community.
ii) Currently, the Municipality employs 63 part -time aquatic staff annually. Staff
includes high school, college and university students as well as adults working
daytime hours.
iii) In addition to their numerous qualifications, new hires undergo extensive training
(approximately 20 hours) at all three indoor facilities prior to working their first
shift. Staff are required to attend on -going training every three months. Pre -
summer training includes an annual Lifeguard Competition, where staff are
placed in teams and compete through various events, giving them an opportunity
to showcase their lifeguarding and first aid skills.
iv) While only part -time, these positions offer students valuable experience in areas
of customer service, working with the public, dealing with difficult situations, first
aid and emergency situations.
3.1 Instructional Aquatic Programs
i) Community Services currently offers 69 hours of aquatic instructional
programming each week between our three indoor pools. Over the past
five years, aquatic programs have seen an overall increase of 20 %. In
2012, approximately 6,900 individuals participated in aquatic instructional
programs.
REPORT NO.: CSD- 001 -13
Aquatic Program Participant Statistics
PAGE 4
Pool
2010
2011
2012 `
Clarington Fitness Centre
664
639
622
Courtice Community
2,630
2,893
3,018
Complex
Newcastle & District
2,735
3,073
3,220
Recreation Complex
Total Number of Users
6,029
6,605
6,860
3,2 Recreational Swimming
i) The Department offers a wide variety of swims at its indoor facilities,
including Adult, Lane, Adult /Lane, Public and Family. Combined at all
three indoor facilities, the Municipality offers an average of 98 hours of
swims per week.
ii) Recreational swimming remains a popular activity for all ages. In 2012,
over 91,000 people visited a pool for recreational swimming. While usage
fluctuates year to year, and pool to pool, over the past three years, usage
of the four aquatic facilities combined has seen an overall increase of
8.7% (7,994 swimmers).
Pool
2010
2011
2012
Clarington Fitness Centre
12,421
12,112
13,025
Courtice Community
28,953
28,686
31,880
Complex
Newcastle & District
38,869
40,710
42,745
Recreation Complex
Orono Park Pool
3,430
3,640
4,017
Total Number of Users
83,673
85,148
91,667
REPORT NO.: CSD- 001 -13
3.3 School Board Swimming Lessons
PAGE 5
i) Since September 1997, the Community Services Department has offered
a customized program for the Boards of Education within Clarington.
ii) At the present time, the Municipality reserves 15 one -hour time periods
from mid - September to mid -June for school use. These time periods are
programmed during the slower daytime hours, primarily afternoons.
iii) Participating schools vary in both the grade and the number of students
participating in the program. Some schools designate swimming for
certain grades, usually grades 3, 4 or 5. Other more enthusiastic schools
give each grade the opportunity to attend every school year.
iv) Partnerships such as the School Board Swim Program target residents
who may not normally be reached through municipal swimming lessons,
due to shift work, irregular schedules or financial limitations not allowing
families to attend evening and weekend classes. The program also
increases children's exposure to water safety education and lifesaving
skills.
V) The 2011 -2012 school year saw 11 local schools participate in the school
board swimming program, bringing a total of 532 children.
vi) While the program continues to provide valuable water safety education
and awareness to children in our community, the total number of children
who participated in this program decreased significantly from the 2010/11
school year. With increasing busing costs, rental fees, and teacher labour
issues, many schools have opted out of the program, or decreased the
number of students they are sending to participate. Schools that
previously sent all grades (1 -8) are now targeting grades 3 -5. This
decrease has had a significant impact on facility pool rental revenue,
particularly at the Courtice Community Complex. See page 18, section
8.3 for annual hourly comparisons of school board rentals.
4.0 FITNESS SECTION
The Community Services Department is pleased to offer fitness programs
and activities at various municipal recreation facilities. The main fitness
facility in Clarington is located within the Courtice Community Complex —
Courtice Fitness Training Facility. A satellite program is also offered in the
Newcastle & District Recreation Complex. These fitness programs and
activities are conducted by 9 certified Fitness Trainers and 25 certified
Fitness Instructors.
Courtice Fitness Trainina Facility
This facility is open weekdays, 6am -10pm and weekends 8am -9pm. The
Courtice Fitness Training Facility has a large fitness training floor with a
variety of cardio and strength equipment as well as a separate group
fitness studio where we offer programs such as Spinning, Yoga and
REPORT NO.: CSD -001 -13
PAGE 6
Zumba, among others. We offer one -on -one and small group personal
training with certified personal trainers.
iii) Newcastle & District Recreation Complex
Group fitness classes are offered at the Newcastle & District Recreation
Complex most weekday mornings, some evenings and most Saturdays
throughout the year. The group fitness program is available to members,
registered participants and drop -ins. We are pleased to offer a range of
programming to suit a variety of fitness needs.
4.1 Fitness Memberships
i) In 2012, we have seen a resurgence in membership sales that has not
been seen since 2008. Membership sales increased significantly over
2010 and 2011. This increase can be attributed to membership promotion
and retention strategies such as members receiving an additional month
on their annual membership if they renew prior to their expiry date, as well
as a turnaround in the economic climate and a focus from the health
community on the benefits of active living.
Fitness Membership Sales Statistics 2008 to 2012
Members
One Month
Three Month
Annual
Corporate
Staff
Student
Total
2008
111
234
590
403
56
89
1,483
2009 _
104
214
558
308
44
71
1,299
2010
65
163
508
392
35
69
1,232
2011
102
159
425
446
27
71
1,230
2012
77
171
519
591
34
90
1,482
4.2 Group Fitness Programs
Courtice Community Complex
i) The Community Services Department offers group fitness classes which
appeal to a wide variety of clientele. Fitness Staff are constantly reviewing
fitness related research in an attempt to capitalize on new fitness trends.
ii) Similar to 2011, we saw a continued increase in 2012 in participation in
fitness classes on a drop -in basis largely due to the flexibility this option
provides (see charts on next page). At the Courtice Fitness Training
Facility, Group Fitness Program drop -ins and 10- ticket pass sales have
increased by 36.6% in 2012 compared to 2011. This is a 53% increase
over the past two years to the drop -in group fitness program.
REPORT NO.: CSD- 001 -13
Newcastle & District Recreation Complex
PAGE 7
i) Since the introduction of group fitness classes at the Newcastle & District
Recreation Complex in 2008, the program has been growing based on
demand and customer feedback. In 2012, we saw our first plateau in the
sales and registrations of the Newcastle group fitness memberships and
programs.
ii) In September 2012, the flooring in the Newcastle & District Recreation
Complex program room was upgraded to one that is more suitable for
group fitness classes, but would allow the room to still maintain a
multipurpose function. We hope that with this upgrade we will see
participation rates and membership sales increase in 2013.
Group Fitness Registration Comparison 2008 -2012
Memberships* / Registered Participants / Drop -Ins / 10- Ticket Passes
Courtice Community Complex
1000TI go
2008
2009
2010
0
251
309
184
130
135
798
654
957
0
8
15
2011 201
381 73d
Newcastle & District Recreation Complex
400
300
200
100
0
® NDRC - Registered
El NDRC - 10 Ticket Pass
® NDRC - Drop -Ins
El NDRC - Memberships
2008
2009
1 2010
118
254
215
0
61
95
0
128
249
0
8
15
2011 2012
164 156
101 105_
*since membership options to the Courtice Fitness Facility are all- inclusive, membership
numbers are not displayed in this chart. It can be assumed that approximately 30% of
the CCC - fitness members attend group fitness classes at both CCC and NDRC.
REPORT NO.: CSD- 001 -13
4.3 Grade 5 Action Pass
J_IrLE:3
i) The Municipality of Clarington has been a partner in the Durham Grade 5
Action Pass which was introduced in 2008 to all grade 5 students in
Durham Region. The pass provides free access to public swimming,
skating and drop -in basketball during the year the student is in grade 5.
This pass was introduced to address the growing concern over the number
of sedentary, obese children in our society.
ii) The Grade 5 Action Pass has been offered to all students during their
grade 5 year. The pass provides free drop -in access to students for public
swims and skates and runs October 1St of the year the student is in grade
5 until August 31St of the following year.
iii) In 2012, we saw 6% of previous Grade 5 Action Pass holders continue
to participate in some form of registered recreation with the Community
Services Department.
Number of Grade 5 Action Passes Activated
2008/2009
2009 12010*
2010 / 2011
2011/2012
2012/2013
YTD
336
115
283
415
288
*Due to the outbreak of H1 N1 in 2009, this program, which is promoted through the
Health Department, saw a decrease in registrations due to lack of available resources.
5.0 RECREATION SECTION
i) The Community Services Department offers recreation programs and
camps at various municipal recreation facilities, local schools and park
locations throughout Clarington. The recreation programs service all age
groups. Residents have options for registered programs, weekly drop -ins,
pay -as- you -play and free programs.
ii) The recreation section employs 98 part -time recreation staff annually. The
staff team is primarily made up of high school, college and university
students. All recreation staff take part in seasonal training, including
health & safety, WHMIS, customer service, leadership development,
program planning and many others topics.
iii) Many of the employees within the recreation section are first time job
seekers. The Municipality has the opportunity to assist these young adults
in gaining and developing life skills that will benefit them for years to
come.
5.1 Summer Camps
i) For a number of years, the Community Services Department has offered
summer camp programs to our residents. These camps serve a wide
range of children and youth from 4 - 16 years of age. In 2012 there were
a variety of camp opportunities including; Leadership Camp, Trip Camp,
Sports Camp, Kinder Camp, Arts Camp, Eco Camp, Junior Chef Camp,
REPORT NO.: CSD- 001 -13
PAGE 9
Dodgeball Camp and Outdoor Adventure Camp. Over 1,600 participants
took advantage of our registered camp programs in 2012.
2000
1500
1000
500
0
Total Camp Registration
(including extended care registrations)
2010 2011 2012
ii) Camp programs continue to accommodate as many individuals in the
Municipality of Clarington as possible. The Department continues to
revise and improve the camp program each year, achieving the underlying
goal of providing quality programs at a reasonable fee.
iii) In the summer of 2012 Community Services employed a total of 34
students as camp supervisors and counsellors. They brought a wide
range of knowledge, experience, leadership and enthusiasm to the team.
All staff received over 40 hours of pre -camp training in areas such as
leadership development, team building, recognizing child abuse, customer
service, program planning, behaviour management, conflict resolution, risk
management and administrative responsibilities. They were also required
to be certified in the High 5 Principles of Healthy Child Development,
Standard First Aid and CPR "C" as well as providing an acceptable
Criminal Background Check.
iv) Once again Community Services partnered with the YMCA Early Years
staff to continue in delivering a comprehensive Mobile Playground
program to the community each week of the summer. YMCA Early Years
and Community Services each committed one van and two staff. The
drop -in style program offers a less structured option to our day camps for
participants and caregivers. The two "Funmobiles" each visited a different
location every day and delivered games, activities and crafts appropriate
to the participants. No pre- registration was required and often
parents /caregivers would come to the park and socialize as their children
participated. The Mobile Playground rotated through 13 different parks
weekly during the summer which included: Tyrone Park, Orono Park,
Guildwood Park, Pearce Farm Park, Walbridge Park, West Side Park,
Roswell Park, Kendal Park, Ina Brown Parkette, Avondale Park, Elliot
Park, Memorial Park in Bowmanville and Haydon Hall. Attendance at the
Mobile Playgrounds, at most locations, was very positive with close to
2,500 people visiting the playgrounds throughout the summer.
REPORT NO.: CSD- 001 -13
5.2 Public Skating
PAGE 10
i) In 2012, Community Services had close to10,000 participants attend our
public skating programs throughout the Municipality.
ii) In the fall of 2012, as a result of customer feedback, the timing of when
public skates occurred was revised to increase options for individuals and
families while reducing service duplications.
iii) These changes have had a positive effect on attendance numbers as we
experienced an increase of over 2,000 people from the previous year.
Facility
2010
2011
2012
South Courtice Arena
4,126
4,842
6,359
Garnet B. Rickard Complex
2,818
2,064
2,370
Darlington Sports Centre
770
844
1,242
TOTAL
7,714
7,750
9,971
5.3 New Program Initiatives
i) Community Services staff are consistently evaluating programs and
services so that we may continue to offer the highest quality service to the
residents of Clarington. 2012 saw the addition of new programs such as a
Friday Night Drop -in in Orono, House league Hockey Camp during March
Break and some new cooking programs. Staff are well on their way in
planning for some exciting new program options in 2013, including a
children's Lego program, instructional skateboarding for children and
youth, introductory soccer and lacrosse camps during the summer and
expanding our adult recreation program offerings.
5.4 Summer Job Subsidy Program
i) The Summer Jobs Service is a student job subsidy program created by
the Province of Ontario and is facilitated in Durham Region through the
John Howard Society, This is the ninth year that the Community Services
Department has facilitated the program on behalf of the Municipality. The
program provides up to a $2.00 per hour wage subsidy to employers who
employ students for the summer. This program is designed to help
eligible youth prepare for employment, gain employment experience and
stay in school. The Summer Jobs Service program is targeted to students
aged 15 - 24 years (up to 29 for a person with a disability) who are
currently attending school and plan to return to school in the fall. It should
be noted that eligibility does not guarantee the employer will receive $2.00
per hour per student as the total funds are distributed by formula to the
participating employers.
ii) The subsidy that the Municipality received was $14,480. Municipal
departments do not budget for this revenue as the program is not
guaranteed from year to year. The funds are recognized in a
miscellaneous revenue account specific to each department.
REPORT NO.: CSD- 001 -13
2012 Summer Job Subsidy Funding by Department
Operations
5.5 Financial Assistance Programs
PAGE 11
Community Services
Department
0 Operations Department
i) The Community Services Department is committed to increasing access
and participation in recreation activities among Clarington residents.
ii) The Canadian Tire Jumpstart program was created by Canadian Tire
Foundations for Families, and works in partnership with the Community
Services Department. The program's goal is to provide financially
disadvantaged children 4 to 18 years of age with the opportunity to
participate in sports and recreation activities.
Canadian Tire Jumpstart Statistics
Year
Number of
Children Assisted l
Funding
Distributed
2010
18
$2,900
2011
25
$2,831
2012
24
$3,245
iii) In addition, the Municipality of Clarington directly offers two financial
assistance programs:
a) Financial Assistance Program (FAP) - Individuals or families currently
receiving Ontario Works or Ontario Disability Support Program Income
Support can apply for financial assistance of up to a maximum of 50%
of the program /membership registration fee. The chart below identifies
the number of families and individuals who received financial
assistance with registration fees over the past three years.
REPORT NO.: CSD- 001 -13
Financial Assistance Program Statistics
PAGE 12
Year
Number of Families
Number of Individuals
2010
24
40
2011
16
33
2012
29
58
b) Membership Access Program (MAP) - The Membership Access
Program strives to increase recreation opportunities for individuals
with a permanent disability. Clarington residents who meet the age
criteria for facility memberships and who have a permanent disability
are eligible for the Membership Access Program which provides a
reduced fee for facility memberships. As this program relates to a
permanent disability, once an individual is confirmed eligible this
program remains available to them indefinitely; there is no re-
application process.
Membership Access Program Statistics
Year
Number of Individuals
2010
15
2011
4
2012
7
5.6 Advancing Affordable Access to Recreation in Durham Region
i) In 2012 staff from the Community Services Department attended a one day
workshop to discuss affordable recreation for all within Durham Region. From
that workshop a steering committee was created to address this growing
concern.
ii) The Advancing Affordable Access to Recreation Committee in Durham
Region is comprised of recreation, health, education and social service
practitioners in Durham Region who believe in the value of barrier free active
lifestyles for all residents. The steering committee has been formed to
develop a framework /charter that would result in greater participation in
recreation by all residents and build the capacity of practitioners to better
reduce barriers. Specifically, the initiative will identify and address the barriers
faced by lower income residents and families.
REPORT NO.: CSD- 001 -13
PAGE 13
iii) The committee will be working over the course of the next few months to
complete a number of tasks, including:
• Continue to gather information and create a data base on current
subsidy levels and usage of financial subsidy across Durham Region;
• Review the "Affordable Access to Recreation for Ontarians Policy
Framework" with a view to adopting it to the Durham context;
• Investigate the opportunity to facilitate a business case for Durham
Region to provide a greater investment in recreational opportunities for
residents with a low income background;
• Investigate the benefits and opportunities of a municipal and
community delivery organizations standardized affordable access
model in Durham Region;
• Develop a summary report to local municipalities and the Regional
Council of Durham.
N. 1, 1111 WA 7:UI41[i]W11:4i• III
1
i) Community Development is an ongoing process working with community
organizations and volunteers to assist with their organizational growth and
development which will enable them to identify and respond to current and
future community recreation and leisure needs and interests. To be
successful, Community Development requires developing a rapport and
credibility within the community through an ongoing relationship.
The true strength of a community is measured by its volunteer leadership.
Volunteers provide leadership in the provision of programs and services
that enhance the quality of life possible within the community;
everything from leisure opportunities and social support, to activities and
community events, for all residents regardless of age and background. To
create an exciting, vibrant, and caring community there needs to be a
strong base of volunteer leadership.
iii) Staff developed a strategy which was geared towards enhancing the
relationship with community partners by creating an environment of
encouragement, facilitation and learning which would help to ensure that
the volunteer experience was fulfilling and productive.
iv) Based on feedback from our community partners, staff worked with local
trainers to develop a series of community development events which would
address some training needs and also provide a forum for networking and
support among the volunteer community. The following workshops were
offered to the volunteer sector in 2012:
• Smart Serve Certification
• Getting More Time out of Your Time — Time Management
• Lord Stanley's Cup- A light hearted kick off to the Stanley Cup playoffs
REPORT NO.: CSD- 001 -13
PAGE 14
Athletic Taping for Trainers
Accounting 101 - Basic Bookkeeping for Community Organizations
Making Ethical Decisions —NCCP coaching certification
6.1 Sport and Leisure Fair
i) Many of our community groups have expressed frustration with the
promotion and marketing of their programs. Although there are numerous
opportunities for residents to partake in a wide range of sport and leisure
pursuits, often they are not aware of these opportunities. The Sport and
Leisure Fair was developed as a vehicle for groups to promote their
programs and services to the general public in an open house type
setting. Community groups are offered display space to promote their
programs and services and the general public is invited to drop in and
learn about the wealth of recreation and leisure opportunities available to
them and their families.
ii) In 2012, we rescheduled the Sport and Leisure Fair to Friday September
28th to minimize conflict with local school open houses and to tie the event
into Sports Week in Clarington. The format was also revised, as only half
of the hall was available due to the filming of the Million Dollar
Neighbourhood. Community displays were set up in the north hall,
through the Hall of Fame and into Pad A lobby. This set up created good
flow and highlighted the family skate.
iii) 35 community groups participated and over 400 members of the public
enjoyed a free family skate and pizza, courtesy of Boston Pizza, while
browsing the displays of recreation and leisure opportunities available for
them within their community.
6.2 Clarington Sports Hall of Fame
i) The Clarington Sports Hall of Fame continues to be a memorable event for
the local sports community, thanks to the support of sponsors Ontario
Power Generation and St. Mary's Cement. In 2012, 285 sports
enthusiasts were on hand to acknowledge this year's inductees, Ernie
Dickens, Don Gilhooly, Dave Larsh, Valerie Quinn, Phil Solomon and the
Clarington Green Gaels Jr B Lacrosse Team, 1998. Sami Jo Small shared
her experiences as an Olympic Gold Medalist and World Champion and
proved to be an extremely entertaining and motivating guest speaker.
6.3 Community Events
i) Winter WonderLearn
The 2012 version of Winter WonderLearn was hosted at Newcastle &
District Recreation Complex and the Newcastle Branch Library for the
second year. These facilities were much better suited to handle the
numerous interactive displays and workshops that have become a part of
REPORT NO.: CSD- 001 -13
PAGE 15
this event. Participants enjoyed the Indoor Playground program courtesy
of Ontario Early Years, live animals from the Bowmanville Zoo, face
painting and the interactive education program offered by Clarington
Emergency Services. Participants were able to enjoy wagon rides
between the two venues.
ii) Rotary Ribfest
The fifth annual Rotary Ribfest was again hosted at the Garnet B. Rickard
Fields June 8 -10. This event just continues to grow with over 50,000
patrons enjoying great entertainment and fabulous food in a friendly family
environment. Ribfest has proven to be a wonderful initiative to highlight
our community as 27% of the guests were from outside of Clarington.
With seven "ribbers" on site and more vendors involved, there were many
more food options for the crowds to contemplate. The funds raised at this
event provide the opportunity for the Rotary Club to continue their support
for many community events and initiatives.
iii) Courtice Kids Of Steel
The 2012 Courtice Kids of Steel Triathlon continued its tradition of
excellence due to the efforts of Derrick McKay and his dedicated team of
volunteers. The August 19th race was sold out again this year with 225
triathletes aged 3 -19, from across southern Ontario competing in this well
run, fun and friendly event. For those that have not witnessed the spirit
and dedication of a 3 -5 year old triathlete as they power their way around
the course it is worth a visit! The Courtice Kids of Steel Triathlon has
quickly established itself as one of the leaders of the Kids of Steel circuit.
iv) Breakfast with Santa
Breakfast with Santa was hosted at the Garnet B. Rickard Recreation
Complex on Saturday December 1St in partnership with Ontario Early
Years. Young children and their families enjoyed a full pancake breakfast
followed by Christmas games and activities. The highlight of the morning
is the visit from Santa. This year 575 people enjoyed this event at two
sittings (9:00- 11:00am and 12:00- 2:OOpm).
V) Ride for United Way
In 2012, The Ride for United Way returned to the Garnet B. Rickard
Recreation Complex. Over 400 riders from across the GTA cycled
through one of four courses ranging from 25 km to160 km, enjoying the
lovely scenery Clarington has to offer. The 2012 Ride for United Way was
a major event for the Durham United Way generating over $40,000
towards their fundraising target.
REPORT NO.: CSD- 001 -13
6.4 Community Grant Program
i) The Community Grant Program was established many years ago with the
intent to provide Council with a vehicle to acknowledge and support the
efforts of our local volunteer community and not - for - profit agencies that
provide services, events or projects which benefit the community.
Historically, the allocation of funding for this program has been established
at $1.00 per capita, providing a funding level of $80,000 annually. During
the 2009 Municipal Budget process, grant requests normally received from
the Newcastle Community Hall, Community Care Durham - Clarington and
the Clarington Older Adult Association were re- directed from the
Community Grant Program to the Municipal Budget process ($5,000 each
for a total of $15,000). In addition, in an effort to maintain the integrity of
the Community Grant Program while still supporting the Courtice Rotary
Canada Day celebrations, $5,000 was transferred from the Grant
Program to the Corporate Services Department to be applied only to the
funding of Canada Day Celebrations. Accordingly, a maximum amount of
$60,000 was available for the 2012 Community Grant Program.
ii) The Community Grant Program is continually evolving, undergoing review
and modification to ensure the program continues to provide Council with
a means to support appropriate community initiatives which meet the
defined criteria. Over the years the program has been successful in
providing Council an opportunity to acknowledge and support the efforts of
our local volunteer community and not - for - profit agencies.
iii) On November 15th, 2011, staff hosted a community meeting to introduce
the 2012 Community Grant Program. Invitations were sent to
organizations that had been a part of the program over the three previous
years and 14 organizations accepted, The meeting provided the
opportunity for staff to update applicants on any changes or revisions to
the process and also provided an opportunity for applicants to discuss
their application and get clarification on the process and criteria. This
meeting has been helpful in educating the public on the objectives and
merits of the Community Grant Program while sending the message that
as the community continues to grow there will be increased demands on
the program. Applicants are encouraged to review their requests and
apply for support only when truly required.
iv) Both the number of requests and the amount of funds requested in 2012
were consistent with the 2011 requests. Seven of the forty -two requests
received were from first time applicants.
Community Grant `
2009 Totals
2010 Totals
2011 Totals
2012 Totals
Program
Number of
41
42
44
42
Applications
Amount Requested
$114,500
$103,495
$129,154
$132,406
Amount Awarded
$53,250
$59,179
$60,000
$60,000
REPORT NO.: CSD- 001 -13
6.5 Clarington Older Adult Association (COAA)
PAGE 17
i) The COAA continued to offer quality recreation and leisure opportunities
to our growing older adult community through their primary location at the
Beech Centre.
ii) As the membership continues to grow, staff and the COAA have strived to
offer increased satellite programming at facilities such as the Courtice
Community Complex and Newcastle & District Recreation Complex.
iii) In 2012, 29 programs were offered at these satellite facilities, bringing the
total to 97 that have been offered since Council entered into the
Memorandum of Understanding with the COAA on the delivery of
partnership programs in July of 2009. While the programs experienced
different levels of success, the dance and pickleball programs at
Newcastle & District Recreation Complex firmly established themselves
and enjoyed consistent numbers throughout the year.
7.0 FACILITIES DIVISION
7.1 The Facilities Division is responsible for the operations and maintenance of
recreation facilities managed by the Community Services Department. This
includes permitting of arenas, swimming pools, indoor soccer and multi - purpose
rooms. The Division is also responsible for concessions, pro shops and vending
operations in our facilities. This overview is intended to provide Council with an
update on the activities and highlights of the Facilities Division for 2012.
7.2 Supporting the Facilities Manager, the Division is staffed by four Facilities
Supervisors and the Food Services Co- ordinator. The Supervisors share the
management of our seven indoor facilities and outdoor pool, while the Co-
ordinator is responsible for concession and vending functions in all facilities.
Along with the 24 full time unionized staff, the Division requires approximately 80
part time staff to help operate the facilities.
8.0 FACILITIES PERMITTING
8.1 Our facilities booking office, located at the South Courtice Arena is responsible
for the facility permits issued by the Department on an annual basis. These
permits include all rentals for our major sport users in the arena, pool and indoor
field facilities, and the annual facility rental contracts for all major ice, indoor field
and pool users. The majority of facility usage is permitted to Clarington based
minor sport users.
REPORT NO.: CSD- 001 -13 PAGE 18
8.2 2012 hourly ice and floor rental statistics are as follows:
Category
2010(hours)
2011(hours)
2012(hours)
Minor Hockey — Boys
5,475
5,651
5,865
Minor Hockey — Girls
1,903
2,097
2,129
Figure Skating
622
624
706
Speed Skating
166
212
224
Adult Hockey
1,384
1,478
1,359
School Boards
267
231
208
Other (incl Powerskating &Private)
358
465
350
Lacrosse /Ball Hockey(ory Pad)
1,108
1,368
1,472
Total
11,283
12,126
12,313
Adult hockey rentals were down as a number of seasonal contracts were not
renewed, however this was offset somewhat with an increase in late night rentals
offered at the discounted rate.
School board rentals dropped in Fall 2012 as their extracurricular activities were
reduced and /or eliminated.
8.3 2012 hourly swimming pool rental statistics are as follows:
Category
2010(hours)
2011 (hours)
2012(hours)
Swim Clubs
642
736
763
School Boards
241
217
118
Other
108
151
112
Total
991
1,104
993
In 2012 Ajax Swim Club continued to rent pool space which represents the
increase in hours. Again the drop in school board rentals is a result of their
extracurricular activities being reduced and /or eliminated.
REPORT NO.: CSD- 001 -13
PAGE 19
8.4 2012 hourly indoor soccer /outdoor lacrosse rental statistics are as follows:
Category
2010(hours)
2011 (hours)
2012(hours)
Youth Soccer
1,225
1,044
1,055
Adult Soccer
294
305
195
Other
198
143
115
Youth and Adult Lacrosse
296
245
151
Total
2,013
1,737
1,516
Adult soccer rentals dropped as a result of reduced participants, which resulted
in the soccer club fielding fewer teams for the season. Rental of the outdoor
lacrosse bowl was down also as minor lacrosse use in 2012 was significantly
down from previous years. Staff will continue to market the facility to non soccer
uses to increase field utilization.
8.5 Pay as You Go and Complimentary Programming
In addition to private and community group rentals, the Department provides a
variety of public programs to residents in our facilities. This includes pay as you
go and complimentary programs.
2012 attendance statistics are as follows:
Category
2011 Attendance
2012 Attendance
Shinny Hockey
3,121
2,090
Shinn 55+
3,305
3,658
Youth Shinny
663
564
Ticket Ice
819
747
Skate 55+ (complimentary)
5,053
5,246
Parent & Tot Skate
(complimentary)
7,232
6,844
Indoor Soccer Walking
Program (complimentary
7,376
5,998
Indoor Soccer Drop-in Soccer
396
184
Total
27,965
25,263
Shinny hockey attendance suffered in 2012 as a number of players took part in
programs in adjacent municipalities; however, attendance was back on the rise
late in 2012. Drop -in weekday afternoon soccer attendance is a challenge and
staff are looking into alternative programming for these time slots.
REPORT NO.: CSD- 001 -13 PAGE 20
9.0 PUBLIC ACCESS DEFIBRILLATOR (PAD) PROGRAM
9.1 The Community Services Department is responsible for the administration of this
program for all seven of our indoor recreation facilities as well as the Orono
Arena, Newcastle Arena and Newcastle Community Hall. The annual program
support and training is provided by Central East Pre - hospital Care Program
(CEPCP) and the costs associated with this program are provided in the
Department's annual operating budget. In addition to the annual training,
program support includes medical oversight, equipment technical support and
incident support.
9.2 With the expansion of the PAD program in 2013 to community halls and other
facilities, the Operations Department will assume responsibility for the units at
Newcastle Arena, Newcastle Community Hall and the Orono Arena.
10.0 FACILITY ACCESSIBILITY PROGRAM
10.1 In 2012 the Department continued to implement upgrades to our facilities that
addressed improved accessibility for our patrons. Projects this past year at
Courtice Community Complex included a re- design of the main reception area
and replacement of accessible washroom partitions. Improvements were made
to the Pad A lobby at the Garnet B. Rickard Recreation Complex to open the
area and create better accessibility for heated viewing by arena patrons.
11.0 ANNUAL CAPITAL PROJECT PROGRAM
11.1 In addition to the day to day operations of the Municipality's recreation facilities,
the Facilities Division also administers the Department's Capital Maintenance
Program. Significant in scope, this program ensures our facilities are structurally
sound and physical plants are maintained to industry standards.
11.2 Every five years, each facility undergoes a building audit, conducted by
structural /mechanical engineers. This document provides information related to
the structure and physical plant that enables staff to proactively maintain our
assets, forming the basis for the current year's capital budget and four year
forecast, which is approved each year through the budget process. In 2012
audits were completed for the Garnet Rickard Complex and the Clarington
Fitness Centre. The recommendations from the Fitness Centre audit provided
the basis for the proposed scope of work submitted for the Community
Infrastructure Improvement Fund (CIIF) program funding request.
11.3 In 2012, the capital budget included projects that related to accessibility as
mentioned above, energy conservation, mechanical equipment life cycle needs
and patron amenities. The project list includes the Pad A dressing room /lobby
lower roof replacement at Garnet Rickard Complex and fitness equipment
replacement at the Courtice Community Complex.
REPORT NO.: CSD- 001 -13
12.0 ENERGY CONSERVATION
PAGE 21
12.1 Facilities management staff continue to serve as members of the Energy
Management Steering Committee. Since the costs of heat, hydro and water in
recreation facilities represent a significant portion of our annual operating costs it
is important for staff to stay current in this area.
12.2 Staff monitor the monthly utilities charges and are able to more accurately
estimate the impact to the operating budgets. In recent years we have been able
to make adjustments to various utility accounts during the annual budget
process.
13.0 HEALTH AND SAFETY
13.1 Workplace health and safety continued to be a high priority in 2012. In addition
to the monthly workplace inspections completed by the Joint Health and Safety
Committee, Department staff continued to perform monthly supervisory
inspections at our recreation facilities. In addition, the divisional managers
inspect the workplaces semi - annually with the Director performing annual
inspections.
13.2 In 2012, funds were approved for employee safety devices. Due to the nature of
our facility operations, staff are often working in facilities alone. We have
recently purchased "man down" systems for our facilities that will be operational
early in 2013. This enhancement will provide added safety measures for our
staff.
14.0 COMMENTS
14.1 The Community Services Department is very proud of our accomplishments over
the past year. Our state of the art recreation facilities offer a safe and attractive
environment for all our residents to enjoy.
14.2 Our youth and adult recreation programming continues to provide Clarington
residents with a variety of opportunities that encourage a healthy lifestyle.
14.3 In 2012, the Department will continue to identify areas of potential development
and growth, ensuring quality recreational opportunities for our growing and
diverse population.
15.0 CONCURRENCE: Not Applicable
REPORT NO.: CSD- 001 -13
16.0 CONFORMITY WITH STRATEGIC PLAN
PAGE 22
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
_ Promoting economic development
_ Maintaining financial stability
X Connecting Clarington
X Promoting green initiatives
X Investing in infrastructure
X Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: George Acorn, Facilities Manager
Sharon Meredith, Recreation Services Manager