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OPERATIONS DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: February 25, 2013 Resolution#: V14- I(/8---r3 By-law#: N/A
Report#: OPD-005-13 File#:
Subject: 2012 WINTER REPORT
Recommendations:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report OPD-005-13 be received for information.
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Submitted by: Reviewed by: 6
Fred o th, Franklin Wu,
B.A., R.D. R., R.R.F.A. Chief Administrative Officer
Directorof,, perations
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REPORT NO. OPD- 005 -13 PAGE 2
Further to our 2012 Winter Budget Report #OPD- 006 -12, submitted June 11tH
2012, staff is providing a final update to the costs of the 2012 winter maintenance
program.
Winter Maintenance:
As of December 31, 2012, the following table illustrates the expenditures
incurred.
Winter Control
2012 Budget
2012 Actual
Variance
Plowing
$339,600
$170,310
$169,290
Sanding /Salting
$1,168,500
$1,072,237
$ 96,263
Winter Maintenance Other
$278,914
$324,612
($45,698)
Total
$1,787,014
$1,567,159
$219,855
The 2012 winter maintenance budget from January 1St to December 31St actual
expenditure of $1,567,159 includes the sand /salt not used at year end for a value
of $131,479. Included in the above total is the 2012 cost of $111,588 to provide
winter maintenance to unassumed developments, which is recovered from
developers.
The Municipality of Clarington delivers winter control services across a road
system of 1,700 lane kilometers. The Operations Department winter response
capacity features twenty -nine (29) units on assigned routes and up to ten (10)
ancillary pieces of equipment depending on our winter response. Our response
is composed of a mix of vehicles from the Orono, Hampton, and Yard 42 depots.
In 2012, The Operations Department had forty -five (45) responses. A full callout
is categorized by calling all available drivers. An event is categorized by calling
any number less than all available drivers. The breakdown is as follows:
nineteen (19) full callouts and twenty -six (26) events. Of these forty -five (45)
responses, twenty -four (24) were for snow accumulation, six (6) were for freezing
rain, three (3) were for drifting snow and twelve (12) were for ice / clean up
conditions.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905) 263 -4433
REPORT NO. OPD- 005 -13
Winter Callouts:
PAGE 3
Year
Jan
Feb
Mar
Apr
Oct
Nov
Dec
"Total
2008
19
23
18
0
1
8
27
96
2009
21
12
1
2
0
1
14
51
2010
12
16
0
0
0
1
10
39
2011
19
17
8
0
0
1
15
60
2012
18
13
1
0
0
1
12
45
Please note that winter operations were below normal range, based on the
previous four year average of 62 callouts. During 2012 depth of snow in the
Business Improvement Areas' did not meet criteria for snow removal operations.
Winter Patrol is a critical winter control function. It provides us the assurance
that the road system is observed on a continual basis during the winter season,
so that any potentially hazardous conditions encountered can be addressed.
Road Patrol is also backed up by an On Call Lead Hand available to visit the
areas of concern if necessary and to make judgement calls as appropriate. An
Operations Supervisor is also on call to assist with winter maintenance.
Senior Citizens and Physically Disabled Sidewalk Program
The total budget for this program in 2012 was $50,000 with an actual expenditure
of $44,513. As per the 2012 approved budget, there is an annual administration
fee of $60.00 plus HST per registered property. For November and December
there has been six (6) callouts costing a total of $8,991.
Program Call -Out Statistics
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905) 263 -4433
January
February
March
April
November
December
Total
2008
11
10
9
0
2
13
45
2009
8
4
0
1
0
4
17
2010
6
8
0
0
1
8
23
2011
8
12
3
0
0
7
30
2012
8
5
1
0
0
6
20
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905) 263 -4433
REPORT NO. OPD- 005 -13
PAGE 4
Of the twenty (20) call outs, eleven (11) included the clearing of windrows.
Since the charge has been implemented the Senior Citizens and Physically
Disabled Sidewalk and Driveway Windrow Snow Clearing Program has
increased slightly from last season total of 234 residents on the program to 239
for the 2012/13 season. The driveway windrow snow clearing service is not
undertaken until the snow plowing on all municipal streets has been completed.
Area
2012 -2013 Season
New
Returning
Total
Bowmanville
20
93
113
Burketon
0
1
1
Courtice
23
54
77
Enniskillen'
0
2
2
Hampton
0
3
3
Newcastle
9
20
29
Newtonville
0
4
4
Orono
1
9
10
Totals
53
186
239
Sidewalk Snow Clearing Contract:
The total budget for sidewalk snow clearing portion of the program in 2012 was
$120,000 with an actual of $73,523. The snow clearing service on municipal
sidewalks starts when a snowfall ends and only when there is more than two
centimeters of snow on sidewalks.
Below is a table of call -out statistics for this program from 2008 to 2012:
Call -Out Statistics
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905) 263 -4433
January
February
March
April
November
December
Total
2008
11
10
9
0
2
13
45
2009
8
4
0
1
0
9
22
2010
7
7
0
0
1
13
28
2011
14
16
7
0
0
7
43
2012
12
12
1
0
0
6
31
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905) 263 -2292 F (905) 263 -4433
REPORT NO. OPD- 005 -13
Pavement Patching:
PAGE 5
The total budget for pavement patching in 2012 was $505,000.00 with an actual
of $644,406. This is a $21,241 increase over 2011. The mild winters we are
experiencing produced a freeze / thaw affect that is jeopardizing our rural road
system. A freeze / thaw cycle is defined as when the air temperature crosses the
0 °C and then fluctuates below the freezing point. This sequence of above
normal weather followed by persistent cold temperatures causes heaving and
road deterioration.
Staff and equipment that are normally performing winter maintenance activities
are deployed in an effort to keep the roads passable during this time period.
In 2012, there were 11,675 hours paid for patching roads. It should be noted that
from October 1St to December 31St, 3,047 hours were spent on patching rural
roads.
Salt Management and Winter Control Improvements
Road thermometers are included with truck replacements. RWIS weather data is
continually being improved and allows for proactive decision making resulting in
fighting the storms from the bottom up rather than from the top down. Increased
training with the 2011 and 2012 patroller's course, improved the knowledge base
of materials application for all concerned. The program dealt with Weather 101 /
Road weather / Winter Minimum Maintenance Standards / Winter Patrol
Documentation / winter specific Health and Safety Legislation / Salt Management
Overview / Review of Pre - Wetting, Anti Icing and De- Icing technology / Event
Management / Managing Available Staff Hours of Service.
2. CONCLUSION:
The Operations Department continues to closely monitor weather forecasts
including the Provincial Road Weather Information System (RWIS) which
accurately predicts each hour anticipated precipitation, air, and pavement
temperature, dew point temperature (the moment fog occurs) and wind speed /
gusts, and respond accordingly. General conditions encountered are lake effect
flurries, drifting snow on rural roads, freezing rain, icy / flash freeze conditions, or
snow accumulations that require maintenance.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Frederick Horvath, Director of Operations
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905) 263 -2292 F (905) 263 -4433