HomeMy WebLinkAbout2012-11-21 Minutes CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
November 21, 2012
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present: J. Witheridge, Chair
P. Ford
J. Cashin-Oster
S. Lang
Staff: Martha Rutherford Conrad, Executive Director
V. Michalowsky
1. Call to Order:
The meeting was called to order by the Chair at 7:15pm. Meeting does not have quorum.
2. Adoption of Agenda:
S. Laing asked to include the Friend's Report.
3. Announcements:
No announcements.
4. Approval of October 10, 2012 Board Meeting Minutes
S. Laing shown as moving a motion in the last meeting; she had sent regrets. Motion
actually moved by M. Carleton.
5. Executive Director's Report
The Executive Director highlighted from her report that October had done better than
expected and that jobs are being done on time. The Museum is going forward with the
MAC marketing. The website is being redone with MAC as a badge and incorporating a
badge system.
The Chairman asks about Interpreters, does the museum need more? The Executive
Director responds that as of right now the museum employs 6 but have a budget for 10.
The museum needs more specialized staff and is aiming at getting more museum
professionals.
6. Correspondence
Emails regarding the Orono Park Anniversary were reviewed.
7. Reports:
a) Treasurer's Report
• Professional memberships needs to be edited.
• Programming budget will be over but the savings in the Exhibits budget
should balance it out.
b) Executive Committee Report
Cannot cut the employees fund of OMERS in half. OMERS doesn't allow it.
c) Friends Report
The Friend's Craft and Bake Sale made a total of$1058.78. Next year should have a
great turn out.
8. Business Arising:
a) Marketing Policy
Will be addressed next meeting.
b) Policy Amendment re: Board Terms
The "Phil Rule" will be addressed next meeting. The Chairman would like to start going
through the policy manual, one policy a month, to update and/or correct. Discussion
ensued over whether it would be better to have the Executive Director should write the
mandates first or the board should make the mandates at the meetings and have the
Executive Director to make final revisions. This will be presented at the next meeting.
9. New Business:
Meetings will never be changed; they will either be held on the original date or cancelled
completely.
10. Date and Place of Next Board Meeting:
The next meeting of the Board of Directors of the Clarington Museums and Archives will
be held on DECEMBER 12, 2012 at the Sarah Jane Williams Heritage Centre at 6:00
p.m.
11. Adjournment:
THAT the meeting adjourn at 8:45pm.
Minutes for the November 21, 2012 meeting of the Clarington Museums and Archives Board
have been accepted and approved on
Chair,Clarington Museums and Archives Board Executive Director,Clarington Museums and Archives