HomeMy WebLinkAbout2012-05-09 Minutes CLARINGTON MUSEUMS AND ARCHIVES
BOARD MEETING
MINUTES
May 9, 2012
Sarah Jane Williams Heritage Centre
62 Temperance Street, Bowmanville, Ontario
Present: J. Witheridge, Chair
G. Humes
Mayor A. Foster
S. Laing
J. Cashin-Oster
M. Morawetz
P. Ford
B. Seto
Regrets: M. Speelman Viney
M. Carlton
Staff: Martha Rutherford Conrad, Executive Director
V. Michalowsky, Recording Secretary
1. Call to Order:
The meeting was called to order by the Chair at 6:59 p.m.
2. Adoption of Agenda:
Moved by: Mayor Foster Seconded by: S. Laing
THAT the agenda be approved with the addition of Diamond Jubilee added under New
Business and Executive Committee Report added under Reports.
MOTION CARRIED
3. Announcements:
M. Morawetz announced Doors Open on June 9th which will have 15 sites. M. Morawetz
is chair and needs volunteers for the event.
The Chair announced that Mayor Foster had invited himself and the Executive Director
to a breakfast meeting with Gary Polonsky.
4. Approval of April 11, 2012 Board Meeting Minutes
Moved by: J. Cashin-Oster Seconded by: M. Morawetz
THAT the minutes of April 11, 2012 Board Meeting be approved.
5. Executive Director's Report
Moved by: G. Humes Seconded by: P. Ford
THAT the Executive Director's Report be received.
Some discussion was held regarding the Grand Opening of the latest exhibit.
MOTION CARRIED
6. Correspondence:
The Board discussed the possibility of an event for the Diamond Jubilee be discussed and
a connection with the Monarchist League of Canada be formed.
7. Reports:
a) Treasurer's Report
Moved by: G. Humes Seconded by: S. Laing
THAT the Treasurer's Report be accepted.
Discussion ensued around budgets from previous years and the Executive Director stated
that prior to 2010 the budgets were balanced if not in the black. Executive Director states
that during the past two years our revenues have declined due to a decline in visitors to
the museum. This trend has been experienced by most other museums due to the
economy. The Chair reminded the Board that the Museum Reserve Funds are separate
from the operational budget.
MOTION CARRIED
[S. Laing left at 7:19 p.m.]
b) Property Management Report
Moved by: M. Morawetz Seconded by: P. Ford
THAT the Property Management Report be accepted.
The issue of record digitization was discussed and its relevance to the Storage Project
currently underway. The cost of shelving has come down and a grant program is now
available to assist with the purchasing of shelves so the Executive Director advised that
funds were available within this project. Through digitization some materials will be
removed from the collection alleviating current storage concerns. The digitization is a
potential partnership with the Bowmanville Library.
MOTION CARRIED
8. Business Arising:
There was no business arising.
9. New Business:
a) Canada Day
The event is facing a lot of competition from other groups. Executive Director addresses
the idea of a new theme for the event: Dominion Day Fete. Make the event more
historically themed: including steam engines, carnivals, tea, keeping popular activities,
e.g. horse and wagon rides and free cake. The Executive Director commented that
Diamond Jubilee could be recognized on Canada Day through an exhibit and special
cake.
b) Board Members and Memberships
The Chair indicated that Board Members should be bringing more people in on
memberships. The Chair suggests that each member should get three new members each.
New membership options tabled for next meeting. There was a discussion of multiple
classes of corporate memberships.
10. Date and Place of Next Board Meeting:
The next meeting of the Board of Directors of the Clarington Museums and Archives will
be held on JUNE 13, 2012 at the Sarah Jane Williams Heritage Centre at 7:00 p.m.
11. Adjournment
Moved by: Mayor A. Foster
THAT the meeting adjourn at 7:54 p.m.
Minutes for the May 9, 2012 meeting of the Clarington Museums and Archives Board have been
accepted and approved on
Chair,Clarington Museums and Archives Board Executive Director,Clarington Museums and Archives