HomeMy WebLinkAbout2013-01-08 Minutes Newcastle Memorial Arena Management Board
Municipality of Clarin ton
Minutes o Meeting - Tuesday January 8th, 201A
(Not vet approved by committee)
In Attendance—Gord Lee, Chair Larry Burke, Vice Chair
Regional Councillor,Willy Woo, Arena Manager, Bryan Wiltshire, Joanne Raymond, Carol
Little, Gary Oliver, Gord Blaker
Re,-nets—Councillor Partner, Robert Holmes,
1. Call to Order—7.04P.M.
2. Adoption of Minutes—Motion #13-001 was proposed.
THAT.The minutes of November 13, 2012 are corrected to read that: Councillor Woo was in
attendance and then approved, with no other changes.
Moved by: Carol Little Seconded by: Larry Burke
CARRIED
3. Arena Manager's Report—Bryan advised that new hockey nets had been purchased and
the back-up nets required repairs— (welding). Board members offered Bryan a couple of
people to contact in the community that may provide this type of service, as a favour. It
was determined we would leave this project until after the ice was out in April. Then, re-
evaluate all the nets we have in stock— (6 in total)to see which ones are worth keeping
and getting repaired.
NVMHA Christmas Tournament had a disappointing entry fee of only 4 teams, both
days. They had reserved 8 hours of ice that they didn't use and were requesting some
consideration for the cost of this unused ice. Scott Turner,their treasurer had contacted
Bryan asking for the board's help in reducing the charges. The full charge for all the ice
booked had already been invoiced. After discussion,the following motion was put
forward.
Motion# 13-002 THAT: Bryan could advise the NVMHA that the board had considered
their request and would share the cost of the unused ice with their association. Four hours
of their ice time during the week of January 8th, would not be charged for, rather than
issuing a credit.
Moved by: Larry Burke Seconded by: Gary Oliver
CARRIED
Bryan also brought forward a request to have the balance of the floor tiling completed.
Primarily,the lobby area and washrooms. Attention was also required to the shower area.
The showers are a continual struggle to keep in repair. It was suggested that Bath Fitters
be contacted. Gord Lee offered to arrange for quotations on both the flooring and the
(2)
Shower repairs, before any decisions were made. Then it would be discussed, once our
2013 budget forecast was established, in February. Bryan also reminded us that the Brine
Pump, we acquired from the municipality needed to be installed this summer. Cimco
Refrigeration had quoted in the neighborhood of$10,000.00 for this installation. Bryan
advised he would also get a quote from Black&McDonald.
4. Financial Report:
A year-end unaudited income statement was provided showing revenue of$327,319.84
for year 2012 and a net income of$19,389.62. Accounts Receivable, as of December 31St
2012 at$48,494.35. $46,796.49 of which was current.
The chair advised: He would be attending; as a delegation to council on January 14tH
2013 and providing our final loan payment to the municipality- $25,462.16. The
members were all invited to attend.
5. New Business—Joanne Raymond gave us an update on the Newcastle Skating club and
their plans for their year-end carnival. This being the 40'h. Anniversary of the skating
club,the board made some concessions to help out their cause. A motion was brought
forward on this regard.
Motion# 13- 003 was proposed: THAT: Rental fees for the prep time, ice time and
carnival needs was capped at$480.00 for the day.
Moved by: Gary Oliver Seconded by: Gord Blaker
CARRIED
6. Next Meeting Date— Tuesday February 12, 2013—Budget Meeting
7. Adjournment: Motion# 13 -104 was proposed: THAT: The meeting is adjourned.
Moved by: Carol Little Seconded by: Joanne Raymond
CARRIED