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HomeMy WebLinkAbout02/08/2013 Special Budget Special General Purpose and Administration Committee Minutes February 8, 2013 Minutes of a meeting of the Special General Purpose and Administration Committee held on Friday, February 8, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon arrived at 12:47 p.m. Director of Operations, F. Horvath Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Municipal Clerk, P. Barrie Committee Coordinator, J. Gallagher Mayor Foster chaired the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. DELEGATIONS JUDY HAGERMAN, VICE CHAIR, AND EDIE HOPKINS, LIBRARY DIRECTOR, CLARINGTON PUBLIC LIBRARY, REGARDING 2013 BUDGET Judy Hagerman, Vice Chair, and Edie Hopkins, Library Director, Clarington Public Library addressed the Committee regarding their 2013 budget request, with a verbal and PowerPoint presentation. Ms. Hagerman outlined the 2013 budget request from the Library Board, which includes an increase of 2.46% over 2012 for a total of $2,759,491. She highlighted the non-municipal revenue. Ms. Hagerman noted that the per capita tax levy is in line with neighbouring municipalities. She explained the need - 1 - General Purpose and Administration Committee Minutes February 8, 2013 for a Courtice Community Library Needs Assessment Study to be undertaken. Ms. Hagerman noted how the Library plans to use new technologies and existing facilities, provided the Committee with an overview of statistics on library usage and municipal monies received and explained the relationships with some of the library's community partners. She concluded by highlighting some of the comments from Library patrons. SALLY BARRIE, ADMINISTRATOR— HOME SUPPORT, COMMUNITY CARE DURHAM, REGARDING 2013 BUDGET Sally Barrie, Administrator— Home Support, Community Care Durham (CCD), addressed the Committee regarding their 2013 budget request, with a verbal and Microsoft Word Document presentation. She thanked the Committee for the continued support of CCD. Ms. Barrie noted that no other Community Care facility in Durham has this amount of municipal and community support. She informed the Committee that the 50+ population is increasing, as well as growth in other support areas. Ms. Barrie noted that, in 2012, there were 2379 registered Clarington clients supported by 505 volunteers. She provided the Committee with various examples of the usage of CCD services. Ms. Barrie explained some of the types of services which CCD delivers, including: home support programs, the COPE mental health and specialized geriatric support, respite services, and Home at Last (HAL) program. She added that CCD is a critical partner with the Local Health Integrated Network. STEVE COLES, PRESIDENT, CLARINGTON OLDER ADULT ASSOCIATION, REGARDING 2013 BUDGET Steve Coles, President, Clarington Older Adult Association (COAA) Centre, addressed the Committee regarding their 2013 budget request, with a verbal and PowerPoint presentation. Mr. Coles provided the Committee with an overview of the demographics of the COAA members and a summary of the usage of the COAA Centre. He reviewed the revenues and expenses for the 2013 budget, including a municipal funding request of $204,000. Mr. Coles concluded by noting that there are some new uncontrollable expenses for 2013. RECESS Resolution #GPA-064-13 Moved by Councillor Partner, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:57 a.m. - 2 - General Purpose and Administration Committee Minutes February 8, 2013 THERESA VANHAVERBEKE, NEWCASTLE COMMUNITY IMPROVEMENT PROGRAM LIAISON COMMITTEE, REGARDING 2013 BUDGET Theresa Vanhaverbeke had notified the Municipal Clerk's Department, prior to the meeting, that she would be unable to attend the meeting. JAKI MACKINNON, EXECUTIVE DIRECTOR, BETHESDA HOUSE AND REPRESENTING THE BOWMANVILLE COMMUNITY IMPROVEMENT PROGRAM (CIP) LIAISON COMMITTEE, REGARDING 2013 BUDGET Jaki MacKinnon, Executive Director, Bethesda House, representing the Bowmanville Community Improvement Program (CIP) Liaison Committee, addressed the Committee regarding their 2013 budget request, with a verbal and PowerPoint presentation. She explained the history of the Bethesda House building, including the purchase, devastating fire, and rebuilding. Ms. MacKinnon explained that Bethesda House was one of the first recipients of a CIP grant. She presented information regarding the value of the CIP grants, including photos of Bethesda House. Ms. MacKinnon noted the partnerships and support received throughout the rebuilding process. She urged the Committee to continue their support of the CIP. CHRIS NEWMAN, COORDINATOR, FIREHOUSE YOUTH, REGARDING 2013 BUDGET Chris Newman, Coordinator, Firehouse Youth, addressed the Committee regarding their 2013 budget request, with a verbal and PowerPoint presentation. Mr. Newman highlighted the Firehouse Youth successes for 2012, including an Annual Christmas Dinner, The Great Balls of Fire Golf Tournament, and the Firehouse Fright Night. He provided the Committee with statistics on usage. Mr. Newman informed the Committee of the 2012 community partnerships with Firehouse Youth, including the Toronto Argonauts, Family Safety Day, Durham Regional Police Service, and the Clarington Eagles. He outlined the 2013 community partnership, events, contests, fund raisers, outings and programs which are planned. Mr. Newman explained that youth engagement will be a major focus for 2013. He noted that the moderate increase in fundraising revenue, which will be directly allocated to projected increases in programming costs. Mr. Newman thanked Council and the Community Services Department for their continued support. - 3 - General Purpose and Administration Committee Minutes February 8, 2013 JEAN-MICHEL KOMARNICKI, PRESIDENT, VISUAL ARTS CENTRE OF CLARINGTON, REGARDING 2013 BUDGET Jean-Michel Komarnicki, President, Visual Arts Centre of Clarington (VAC), addressed the Committee regarding their 2013 budget request, with a verbal and PowerPoint presentation. Mr. Komarnicki read correspondence from James Campbell, Executive Director/Curator. He informed the Committee of the cost savings achieved in 2012, and their success in applying for and receiving provincial and federal grants. Mr. Komarnicki explained the recent staff restructuring at the VAC. He highlighted the 2012 exhibits and explained plans for 2013 exhibits, programs and fundraisers. Mr. Komarnicki showed the Committee photos of programming, summer camps, Picasso's Picnic Summer Kid's Art Fest, High School Bursary Presentation, exhibits, and the Mayor's Recognition Award at the 32nd Annual Juried Show. MICHELLE SPEELMAN-VINEY, VICE CHAIR, AND JULIA FIELDING, EXECUTIVE DIRECTOR, CLARINGTON MUSEUM & ARCHIVES, REGARDING 2013 BUDGET Michelle Speelman-Viney, Vice Chair, and Julia Fielding, Executive Director, Clarington Museum & Archives, had notified the Municipal Clerk's Department, prior to the meeting, that they would be unable to attend the meeting. CATHY ABRAHAM, ACTING CHAIR, NEWCASTLE VILLAGE COMMUNITY HALL BOARD, REGARDING 2013 BUDGET Cathy Abraham, Acting Chair, Newcastle Village Community Hall Board, made a verbal presentation to the Committee regarding their 2013 budget request. She explained that, for the first time in 11 years, the Board is asking for an increase to their budget request. Ms. Abraham reviewed the various uses and events which take place at the Newcastle Village Community Hall. Ms. Abraham explained that the reason for the increase is due to increased costs. She noted that 2013 is the 90th Anniversary of the Hall. Ms. Abraham reminded the Committee of upcoming events in 2013 and urged the Committee to support their request. RECESS Resolution #GPA-065-13 Moved by Councillor Neal, seconded by Councillor Partner THAT the Committee recess for 30 minutes. CARRIED The meeting reconvened at 12:36 p.m. - 4 - General Purpose and Administration Committee Minutes February 8, 2013 PRESENTATION Nancy Taylor, Director of Finance/Treasurer made a verbal and PowerPoint presentation regarding the 2013 Draft Municipal Budget. Ms. Taylor discussed charts regarding the following topics: • Financial indicators, including the finalized statistics from BMA Management Consulting Inc. which is an annual study with 86 Ontario municipalities participating, representing 84% of the population: • Net municipal levy per capita comparison with selected municipalities • Property taxes as a percentage of income • Comparison of relative taxes and tax burdens • Comparison of tax rates by population groups, including an historical review • 2012 BMA Management Consulting Inc Study— Conclusions on Taxation • Historical trends — assessment growth history since 2002 • Summary of Clarington's budget increases since 2003 • 2013 Budget Overview with a proposed 2.48% increase after growth has been applied at 2.2%, including external agencies, without options. 1% is approximately $403,000 • Estimated tax levy impact of 2.19% ($27 for an average house for Clarington portion of the tax bill, plus any options selected). It was noted that an increase on an average house (valued at $276,000) is approximately $11 per each 1%. • Looking forward to 2014 FINANCE DEPARTMENT 2013 CURRENT AND CAPITAL BUDGET Resolution #GPA-066-13 Moved by Councillor Hooper, seconded by Councillor Novak 1. THAT Report FND-001-13 be received; 2. THAT the 2013 Operating and Capital budgets as outlined in Schedule "A" be approved, at an estimated tax levy impact of 2.19% (exclusive of tax policy impacts), as directed in Report FND-001-13; 3. THAT direction be provided on the items listed as optional items for consideration, as itemized in Schedule "B" of Report FND-001-13; 4. THAT direction be provided on the grants for external agencies per their requests itemized in Schedule "C" of Report FND-001-13, at an estimated tax levy impact of 0.29%; - 5 - General Purpose and Administration Committee Minutes February 8, 2013 5. THAT Schedules "D", "E" and "F" of Report FND-001-13 outlining Reserve and Reserve Fund Contributions and new Reserves/Reserve Funds be approved; 7. THAT approximately $801,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; 8. THAT the financing of Capital projects, as outlined in the documents attached to Report FND-001-13 be approved; 9. THAT the external agencies, referred to in Schedule "C" of Report FND-001-13 be advised of Council's decision regarding their grant request; 10. THAT the Mayor's Golf Tournament take place in 2013, at no cost to the tax base with the net proceeds from the Mayor's Golf Tournament to be directed to the John Howard Society Firehouse Youth; 11. THAT any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Program, Impact/Escrow Reserve Fund and General Municipal Reserve Funds, to be repaid with interest as cash flow permits; 12. THAT the Orono Library Parking Lot be paved based on Option #1 of report OPD-010-12 at an estimated cost of $29,900 to be financed from the Municipal Acquisition of Property Reserve; 13. THAT the communication from the Clarington Tourism Marketing Board dated December 4, 2012 be received and that they be advised that a summer student for Tourism is being proposed for the 2015 budget year; 14. THAT Report FND-001-13 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and 15. THAT the appropriate By-laws to levy the 2013 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) - 6 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-067-13 Moved by Councillor Novak, seconded by Councillor Traill THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Schedule "A" be amended as follows: THAT Item #36, Actuarial Review of post Employment Liability, in the amount of $15,000 be funded from the Rate Stabilization Fund; THAT Item #40, Fire Training Manuals, in the amount of $14,000 be funded from the Rate Stabilization Fund; THAT Item #45, MAC Roof Drain, in the amount of $30,000 be funded from the Rate Stabilization Fund; THAT Item #50, GPS Phase-In — Final Year, in the amount of $6,100, be funded from the Rate Stabilization Fund; THAT Item #57, Grant Program, in the amount of $14,900, be deleted; and THAT Item #58, Various Other Changes, be deleted." CARRIED LATER IN THE MEETING (See following motions) Resolution #GPA-068-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-067-13 be divided to consider Item #57 and Item #58 separately. CARRIED The first portion of Resolution #GPA-067-13, being Items #36, #407 #45 and #50, was then put to a vote and CARRIED. Resolution #GPA-069-13 Moved by Councillor Partner, seconded by Councillor Woo THAT the foregoing Resolution #GPA-067-13 be further divided to consider Item #57 and Item #58 separately from each other. CARRIED - 7 - General Purpose and Administration Committee Minutes February 8, 2013 The portion of Resolution #GPA-067-13 dealing with Item #57 was then put to a vote and CARRIED. The portion of Resolution #GPA-067-13 dealing with Item #58 of Resolution #GPA-067-13 was withdrawn. Resolution #GPA-070-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #58, of Schedule "A", Various Other Changes, be funded from the Rate Stabilization Fund." CARRIED Resolution #GPA-071-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #19, of Schedule "A", Salary and Wages Increases, be amended to reflect salary increases for non-affiliated staff be set at 1.5%." MOTION WITHDRAWN Resolution #GPA-072-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the capital project detailed on Page 323 of the Capital Budget, the George Reynolds Drive Connecting Link, be tabled until the approval of the Hancock Neighbourhood Plan." MOTION WITHDRAWN - 8 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-073-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the capital project, detailed on Page 323 of the Capital Budget, the George Reynolds Drive Connecting Link, be approved, but the project not proceed until a further report is presented to Council." CARRIED Resolution #GPA-074-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #27, of Schedule "A", CAO - Budget Adjustment for Additional Staff Related Costs, be reduced from $15,900 to $5,000." CARRIED LATER IN THE MEETING Resolution #GPA-075-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-074-13 a second time. CARRIED The foregoing Resolution #GPA-074-13 was then put to a vote and CARRIED. Resolution #GPA-076-13 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the capital project, detailed on Page 254 of the Capital Budget, the installation of security cameras for Station 3 and Station 5 be approved, but the project be held in abeyance pending the outcome of the current arbitration case; and - 9 - General Purpose and Administration Committee Minutes February 8, 2013 THAT Staff report back to Council following the conclusion of the arbitration case." CARRIED Resolution #GPA-077-13 Moved by Councillor Woo, seconded by Councillor Traill THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #32, of Schedule "A", By-law Staff Development, be reduced from $8,500 to $4,000." CARRIED Resolution #GPA-078-13 Moved by Councillor Woo, seconded by Councillor Traill THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the capital project item, detailed on Page 259 of the Capital Budget, Replace Car 2 (2007 Chevrolet Impala) in the Emergency & Fire Services Department Capital Budget, be removed from the 2013 budget." CARRIED RECESS Resolution #GPA-079-13 Moved by Councillor Partner, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 2:03 p.m. - 10 - General Purpose and Administration Committee Minutes February 8, 2013 2013 CURRENT AND CAPITAL BUDGET - Continued Resolution #GPA-080-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings) be amended to add 0.25% or $100,750 to the tax levy, with the funds to be put aside in the appropriate reserve fund for future fire staffing needs to support the outcome of the Fire Master Plan currently underway." CARRIED Resolution #GPA-081-13 Moved by Councillor Neal, seconded by Councillor Novak THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings), be approved for the following positions: Financial Analyst, Fleet Technician and two Crossing Guards." CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-082-13 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #GPA-081-13 be amended by adding the following at the end: "THAT the foregoing positions be approved for fourth quarter hiring." MOTION LOST The foregoing Resolution #GPA-081-13 was then put to a vote and CARRIED. - 11 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-083-13 Moved by Councillor Partner, seconded by Councillor Woo THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings) be approved, for an Animal Services Manager." CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-084-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-083-13 be amended by adding the following at the end: "THAT the hiring of an Animal Services Manager, be held in abeyance, with funds approved, pending a report from the CAO regarding supervision options." CARRIED LATER IN THE MEETING Resolution #GPA-085-13 Moved by Councillor Neal, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-084-13 a second time. CARRIED The foregoing Resolution #GPA-084-13 was then put to a vote and CARRIED. The foregoing Resolution #GPA-083-13 was then put to a vote and CARRIED AS AMENDED. - 12 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-086-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings), be approved for an Engineer—funded through cost savings." CARRIED Resolution #GPA-087-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings), be approved for an Emergency Services Clerical part-time position." CARRIED Resolution #GPA-088-13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings), be approved for an Operations Department's Clerical part-time position." MOTION LOST Resolution #GPA-089-13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #2, of Schedule B, the Proposed New Staffing (net of Engineering savings), be approved for an Operations Department's Gardener part-time summer position." MOTION LOST - 13 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-090-13 Moved by Councillor Woo, seconded by Councillor Partner THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #3, of Schedule B, Three Summer Students, be approved, one of whom shall be an Operations Department Gardener, in the amount of $25,500." CARRIED Resolution #GPA-091-13 Moved by Councillor Neal, seconded by Councillor Novak THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #14, of Schedule B, Ditch Maintenance (this year Trulls Road 50% funding), be approved, in the amount of $92,000." MOTION LOST Resolution #GPA-092-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #10, of Schedule B, Tree Inventory, be approved, in the amount of $10,000.11 CARRIED Resolution #GPA-093-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #11, of Schedule B, Playing Field Maintenance, be approved, in the amount of $15,000." CARRIED - 14 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-094-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #13, of Schedule B, Tree Trimming and Brushing, be approved, in the amount of $9,000." CARRIED Resolution #GPA-095-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #4, of Schedule B, Staff Recognition, be approved, in the amount of $5,000." CARRIED Resolution #GPA-096-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #5, of Schedule B, Comm/Tourism Branding Items, be approved, in the amount of $5,000." CARRIED Resolution #GPA-097-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #7, of Schedule B, Clerks — Office Renovations, etc., be approved, in the amount of $10,000." CARRIED - 15 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-098-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #9, of Schedule B, Fire — Chemical Foam, be approved, in the amount of $5,000." CARRIED RECESS Resolution #GPA-099-13 Moved by Councillor Partner, seconded by Councillor Woo THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 3:44 p.m. 2013 CURRENT AND CAPITAL BUDGET - Continued Resolution #GPA-100-13 Moved by Councillor Partner, seconded by Councillor Neal THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #19, of Schedule B, Holiday Train Safety, be approved, in the amount of $1,500." CARRIED Resolution #GPA-101-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT no other items be added to the 2013 Budget from Schedule B, other than Item #1, Tax Levy Contribution to Capital." MOTION LOST - 16 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-102-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #15, of Schedule B, Sidewalk - Herbicide, be approved, in the amount of $7,000. CARRIED Resolution #GPA-103-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #22, of Schedule B, Clarington Insider— 4 Editions, be approved, in the amount of $5,000. MOTION LOST Resolution #GPA-104-13 Moved by Councillor Woo, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #17, of Schedule B, CIP, be approved, in the amount of $7,000. CARRIED Resolution #GPA-105-13 Moved by Councillor Woo, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #16, of Schedule B, BIA Garbage Bins - Phase-In, be approved, in the amount of $10,000. CARRIED - 17 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-106-13 Moved by Councillor Woo, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #27, of Schedule B, Heritage Grant Incentive, be approved, in the amount of $5,000. CARRIED Resolution #GPA-107-13 Moved by Councillor Partner, seconded by Councillor Woo THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #24, of Schedule B, Electronic Agendas — hardware, software, electrical, be approved, in the amount of $50,200. MOTION WITHDRAWN Resolution #GPA-108-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #24, of Schedule B, Electronic Agendas — hardware, software, electrical, in the amount of $10,000, be approved, for future implementation. MOTION LOST Resolution #GPA-109-13 Moved by Councillor Novak, seconded by Councillor Neal THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT Item #1, of Schedule B, Tax Levy Contribution to Capital, be approved as follows: A. $213,470 be funded from the Tax Levy Contribution to Capital; B. $50,000 be funded from the Impact Escrow Reserve Fund; C. $46,000 be funded from the Rate Stabilization Fund; and D. $42,000 be funded from the Rate Stabilization Fund." CARRIED LATER IN THE MEETING (See following motions) - 18 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-110-13 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA-109-13 be divided to consider the four paragraphs separately. CARRIED Section A of Resolution #GPA-109-13 was then put to a vote and CARRIED. Section C of Resolution #GPA-109-13 was then put to a vote and CARRIED. Section D of Resolution #GPA-109-13 was then put to a vote and CARRIED. Section B of Resolution #GPA-109-13 was then put to a vote and CARRIED. Resolution #GPA-111-13 Moved by Councillor Neal, seconded by Councillor Novak THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT $100,000 for additional high-float resurfacing be approved from the Tax Levy." MOTION LOST RECESS Resolution #GPA-112-13 Moved by Councillor Woo, seconded by Councillor Traill THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 4:44 p.m. - 19 - General Purpose and Administration Committee Minutes February 8, 2013 2013 CURRENT AND CAPITAL BUDGET - Continued Resolution #GPA-113-13 Moved by Councillor Neal, seconded by Councillor Novak THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT $100,000 for additional high-float resurfacing be approved from the Rate Stabilization Fund." CARRIED Resolution #GPA-114-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the Community Care budget request, be approved, in the amount of $28,110." CARRIED Resolution #GPA-115-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the Clarington Older Adult Association budget request, be approved, in the amount of $204,000." CARRIED Resolution #GPA-116-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the Clarington Public Library budget request, be approved, in the amount of $2,759,491." CARRIED - 20 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-117-13 Moved by Councillor Novak, seconded by Councillor Neal THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the Courtice Branch Study budget request, be approved, to be funded from the Rate Stabilization Fund, in the amount of $5,000." CARRIED Resolution #GPA-118-13 Moved by Councillor Partner, seconded by Councillor Neal THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the Clarington Museums budget request, be approved, in the amount of $258,702." CARRIED Resolution #GPA-119-13 Moved by Councillor Traill, seconded by Councillor Woo THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the Visual Arts Centre budget request, be approved, in the amount of $192,901." CARRIED Resolution #GPA-120-13 Moved by Councillor Woo, seconded by Councillor Partner THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the Newcastle Community Hall budget request, be approved, in the amount of $18,000." CARRIED - 21 - General Purpose and Administration Committee Minutes February 8, 2013 Resolution #GPA-121-13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the Orono Cemetery Board budget request, be approved, in the amount of $10,000." CARRIED Resolution #GPA-122-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT the foregoing Resolution #GPA-066-13 be amended as follows: "THAT the Firehouse Youth budget request, be approved, in the amount of $55,000." CARRIED The foregoing Resolution #GPA-066-13 was then put to a vote and CARRIED AS AMENDED. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-123-13 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 5:07 p.m. CARRIED i f b� r MAY� /- -, M� N I Cl PAL:6 L E R K - 22 -