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HomeMy WebLinkAboutReport #2 02/11/2013 cla 0 rington Leading the Way REPORT #2 UPDATED, AS OF FEBRUARY 11, 2013 REPORT TO COUNCIL MEETING OF FEBRUARY 11, 2013 SUBJECT: SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING OF FRIDAY, FEBRUARY 8, 2013 RECOMMENDATIONS: 1. 2013 CURRENT AND CAPITAL BUDGET 1. THAT Report FND-001-13 be received; 2. THAT the 2013 Operating and Capital budgets as outlined in Schedule "A" be approved, at an estimated tax levy impact of 3.64% (exclusive of tax policy impacts), as directed in Report FND-001-13 be approved with the following amendments: a. Item #36, Actuarial Review of post Employment Liability, in the amount of$15,000 be funded from the Rate Stabilization Fund; b. Item #40, Fire Training Manuals, in the amount of$14,000 be funded from the Rate Stabilization Fund; C. Item #45, MAC Roof Drain, in the amount of$30,000 be funded from the Rate Stabilization Fund; d. Item #50, GPS Phase-In — Final Year, in the amount of $6,100, be funded from the Rate Stabilization Fund; e. Item #57, Grant Program, in the amount of$14,900, be deleted; f. Item #58, Various Other Changes, be funded from the Rate Stabilization Fund; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 Report #2 - 2 - February 8, 2013 g. Item #27, CAO - Budget Adjustment for Additional Staff Related Costs, be reduced from $15,900 to $5,000; h. Item #32, By-law Staff Development, be reduced from $8,500 to $4,000. 3. THAT the following items listed as optional items for consideration, as itemized in Schedule "B" of Report FND-001-13, be approved: a. Item #2, the Proposed New Staffing (net of Engineering savings) be amended to add 0.25% or $100,750 to the tax levy, with the funds to be put aside in the appropriate reserve fund for future fire staffing needs to support the outcome of the Fire Master Plan currently underway; b. Item #2, the Proposed New Staffing (net of Engineering savings), for the following positions: Financial Analyst, Fleet Technician and two Crossing Guards; C. Item #2, the Proposed New Staffing (net of Engineering savings), for an Animal Services Manager, be held in abeyance, with funds approved, pending a report from the CAO regarding supervision options; d. Item #2, the Proposed New Staffing (net of Engineering savings), for an Engineer—funded through cost savings; e. Item #2, the Proposed New Staffing (net of Engineering savings), for an Emergency Services Clerical part-time position; f. Item #3, Three Summer Students, one of whom shall be an Operations Department Gardener, in the amount of $25,500; g. Item #10, Tree Inventory, in the amount of$10,000; h. Item #11, Playing Field Maintenance, in the amount of$15,000; i. Item #13, Tree Trimming and Brushing, in the amount of $9,000; j. Item #4, Staff Recognition, in the amount of $5,000; k. Item #5, Comm/Tourism Branding Items, in the amount of$5,000; I. Item #7, Clerks — Office Renovations, etc., in the amount of $1000; Report #2 - 3 - February 8, 2013 M. Item #9, Fire — Chemical Foam, in the amount of$5,000; n. Item #19, Holiday Train Safety, in the amount of$1,500; o. Item #15, Sidewalk - Herbicide, in the amount of $7,000; p. Item #17, CIP, in the amount of$7,000; q. Item #16, BIA Garbage Bins - Phase-In, in the amount of$10,000; r. Item #27, Heritage Grant Incentive, in the amount of$5,000. S. Item #1, Tax Levy Contribution to Capital, as follows: A. $213,470 be funded from the Tax Levy Contribution to Capital; B. $50,000 be funded from the Impact Escrow Reserve Fund; C. $46,000 be funded from the Rate Stabilization Fund; and D. $42,000 be funded from the Rate Stabilization Fund; t. $100,000 for additional high-float resurfacing from the Rate Stabilization Fund. 4. THAT the grants for external agencies be approved as follows, at an estimated tax levy impact of 0.29%: a. The Community Care budget request, in the amount of$28,110; b. The Clarington Older Adult Association budget request, in the amount of$204,000; C. The Clarington Public Library budget request, in the amount of $2,759,491; d. The Courtice Branch Study budget request, to be funded from the Rate Stabilization Fund, in the amount of $5,000; e. The Clarington Museums budget request, in the amount of $258,702; f. The Visual Arts Centre budget request, in the amount of$192,901; g. The Newcastle Community Hall budget request, in the amount of $18,000; h. The Orono Cemetery Board budget request, in the amount of $10,000; i. The Firehouse Youth budget request, in the amount of $55,000. Report #2 - 4 - February 8, 2013 5. THAT Schedules "D", "E" and "F" of Report FND-001-13 outlining Reserve and Reserve Fund Contributions and new Reserves/Reserve Funds be approved; 7. THAT approximately $801,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; 8. THAT the financing of Capital projects, as outlined in the documents attached to Report FND-001-13 be approved with the following amendments: a. The capital project, detailed on Page 323 of the Capital Budget, the George Reynolds Drive Connecting Link, be approved, but the project not proceed until a further report is presented to Council; b. The capital project, detailed on Page 254 of the Capital Budget, the installation of security cameras for Station 3 and Station 5 be approved, but the project be held in abeyance pending the outcome of the current arbitration case, that Staff report back to Council following the conclusion of the arbitration case; and C. The capital project item, detailed on Page 259 of the Capital Budget, Replace Car 2 (2007 Chevrolet Impala) in the Emergency & Fire Services Department Capital Budget, be removed from the 2013 budget. 9. THAT the external agencies, referred to in Schedule "C" of Report FND-001- 13 be advised of Council's decision regarding their grant request; 10. THAT the Mayor's Golf Tournament take place in 2013, at no cost to the tax base with the net proceeds from the Mayor's Golf Tournament to be directed to the John Howard Society Firehouse Youth; 11. THAT any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Program, Impact/Escrow Reserve Fund and General Municipal Reserve Funds, to be repaid with interest as cash flow permits; 12. THAT the Orono Library Parking Lot be paved based on Option #1 of report OPD-010-12 at an estimated cost of$29,900 to be financed from the Municipal Acquisition of Property Reserve; 13. THAT the communication from the Clarington Tourism Marketing Board dated December 4, 2012 be received and that they be advised that a summer student for Tourism is being proposed for the 2015 budget year; Report #2 - 5 - February 8, 2013 14. THAT Report FND-001-13 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and 15. THAT the appropriate By-laws to levy the 2013 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available.