HomeMy WebLinkAboutCOD-001-05
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: January 10, 2005
Report #: COD-001-05 File #:
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By-law #: rXJCf5 /001
Subject:
RFP2004-12, Audit Services
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report COD-001-05 be received;
2. THAT Deloitte & Touche, Toronto, Ontario with a totai bid in the amount of $56,925.00
(including disbursements, plus GST), being the most responsible bidder meeting all
terms, conditions and specifications of Request for Proposal RFP2004-12, be awarded
the contract for Audit Services for a 5 year term to expire January 31, 2010, as required
by the Finance Department;
3. THAT the funds be drawn from the respective year's current account for audit services;
and
4. THAT the attached by-law marked Schedule "8" authorizing the Mayor and Clerk to
execute the necessary agreement be approved.
ie Marano, H.8.Sc., C.M.O.
Director of Corporate Services
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Reviewed b2 {L~<-- ..,. '- "--.: ~
Franklin Wu,
Chief Administrative Officer
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REPORT NO.: COD.001-DS
PAGE 2
BACKGROUND AND COMMENT
A request for proposal was advertised and issued to provide audit services for the Municipality
of Clarington. Auditors are required to be appointed under S.296 of the Municipal Act, 2001.
Subsequently, bids were received and tabulated as per schedule "A" attached.
As stipulated in the proposal documents, proponents were evaluated based on the following
criteria:
· Previous municipal audit experience
. Team experience
. Key personnel and senior staff involvement
. Price
· Ability to complete projects in accordance with Schedule
. Completeness of proposal
. References
As per the request for proposal document, the consultant selection would be made on the basis
of the written proposal and a potential interview.
Upon completion of the review by the selection committee, two firms, Deloitte & Touche and
BDO Dunwoody were selected for an interview. After further review and analysis and based on
the pricing submitted and the evaluation criteria, it was unanimously agreed that Deloitte &
Touche be recommended for the project.
The subject firm ranked the highest of all bidders with respect to previous municipal audit
experience as well as senior staff involvement in the audit. Both of these components are
crucial both from the perspective of an efficient and timely audit as well as the magnitude of
municipal staff time providing support to auditors. Previous municipal experience is also a
critical component to a firm's ability to provide complex technical advice to staff and council on a
variety of topics. The proposed contract is based on 321 hours and should the number of hours
of the audit exceed the total estimated, the pricing will remain firm. However, should the number
of hours be less than estimated, the total price will be adjusted accordingly.
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REPORT NO.: COD-001-05
PAGE 3
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
directed to the Director of Finance.
The subject firm has successfully completed numerous audits for the Municipality of Clarington
in recent years.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVllLE, ONTARIO l1C 3A6 T (905)623-3379 F (905)623-4169
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Municipality of Clarington
SCHEDULE "A"
BID SUMMARY
RFP2004-12
Collins Barrow $22,750.00 Year 2006-2009
Peterborou h, ON 3% increase er ear
Grant Thornton $50,000.00 Year 2006 - $51,400.00
Markham, ON Year 2007 - $52,700.00
Year 2008 - $53,500.00
Year 2009 - $54,000.00
Deloitte & Touche $56,925.00 Year 2006 - $53,100.00
Toronto, ON (includes Year 2007 - $53,100.00
$5,000.00 in 2004 Year 2008 - $56,700.00
to test conversion Year 2009 - $56,700.00
to new financials
BOO Dunwoody $59,830.00 Year 2006 - $47,900.00
Lindsay, ON (includes Year 2007 - $49,300.00
$13,430.00 start Year 2008 - $50,800.00
up costs in 2004) Year 2009 - $52,300.00
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2005-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Deloitte &
Touche, Toronto, Ontario, to enter into an agreement for the
Audit Services, for the Finance Department.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Deloitte & Touche, Toronto, Ontario and said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2005.
By-law read a third time and finally passed this day of
,2005.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
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