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Home My WebLink About02/04/2013 General Purpose and Administration Committee Minutes February 4, 2013 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 4, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor W. Woo Absent: Councillor C. Traill Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Chief, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Finance/Treasurer, N. Taylor Municipal Clerk, P. Barrie Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Woo attended the following events: • An event hosted by the Canada-China Realty Professional Association to discuss the recent 2012 Canadian Trade Mission to China, on Tuesday, January 29, 2013 in Toronto. • The First Annual Chinese Cultural Heritage Day on Saturday, February 2, 2013 at the Royal Ontario Museum. - 1 - General Purpose and Administration Committee Minutes February 4, 2013 • Bowmanville Association of Hospital Volunteers' Italian Night on Saturday, February 2, 2013 at Trinity United Church. • Bowmanville Tackle Swap and Fishing Show on February 3, 2013 at the Garnet B. Rickard Recreation Complex. Councillor Hooper attended the following events: • Bowmanville Tackle Swap and Fishing Show on February 3, 2013 at the Garnet B. Rickard Recreation Complex. • Bowmanville Association of Hospital Volunteers' Italian Night on Saturday, February 2, 2013 at Trinity United Church. Councillor Hooper announced the following upcoming events: • Grand Opening of Barnside Carpentry/Hickory Lane Kitchens on Wednesday, February 6, 2013, in downtown Bowmanville. • Public Information Centre for the Clarington Transportation Master Plan, hosted by the Engineering Services Department, on Wednesday, February 6, 2013 from 6:00 p.m. to 8:00 p.m. at the Council Chambers, 40 Temperance Street, Bowmanville. Councillor Novak attended an event hosted by the Canada-China Realty Professional Association to discuss the recent 2012 Canadian Trade Mission to China, on Tuesday, January 29, 2013 in Toronto. She announced the following upcoming events: • Public Information Centre for the Clarington Transportation Master Plan, hosted by the Engineering Services Department, at the following times: • Monday, February 4, 2013, from 6:00 p.m. to 8:00 p.m. at the Newcastle Community Hall, Newcastle • Wednesday, February 6, 2013 from 6:00 p.m. to 8:00 p.m. at the Council Chambers, 40 Temperance Street, Bowmanville • Thursday, February 7, 2013 from 6:00 p.m. to 8:00 p.m. at the Courtice Community Complex, Courtice • A Public Information Centre on Phase 3: Draft Bowmanville/Soper Creek Watershed Plan, February 13, 2013, at the Baseline Community Centre from 6:30 p.m. to 8:30 p.m., with a presentation at 7:00 p.m. Councillor Novak thanked the Clarington Board of Trade for their recent work on the articles/advertisements in trade and industry magazines. - 2 - General Purpose and Administration Committee Minutes February 4, 2013 Councillor Partner attended the Showcase of Women Entrepreneurs, presented by the Orono United Church Women on Saturday, February 2, 2013. She announced the following upcoming events: • The Heritage Committee will be hosting Heritage Week Celebrations from February 16 to 24, 2013. • Orono Figure Skating Club's 65th Anniversary Skating Gala on February 10, 2013 starting at 11:30 a.m. at the Orono Arena. Mayor Foster attended the following events: • Bowmanville Tackle Swap and Fishing Show on February 3, 2013 at the Garnet B. Rickard Recreation Complex. • An event hosted by the Canada-China Realty Professional Association to discuss the recent 2012 Canadian Trade Mission to China, on Tuesday, January 29, 2013 in Toronto. Mayor Foster announced the "Join the Big Conversation Event", a Public Roundtable Meeting, hosted by Metrolinx on Thursday, February 7, 2013 at the Jubilee Pavilion Banquet & Conference Centre in Oshawa. MINUTES Resolution #GPA-045-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 21, 2013, be approved with the following corrections: • Page 2, within Councillor Partner's announcement, correct spelling from "Zepp" to "Zep"; and • Page 9, in the first sentence of Resolution #GPA-032-13, by adding the word "to" between the words "following" and "the". CARRIED PUBLIC MEETING There were no public meetings held. - 3 - General Purpose and Administration Committee Minutes February 4, 2013 DELEGATIONS DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present regarding an economic update. She made a verbal presentation to accompany a PowerPoint presentation and a handout which details the quarterly report. She highlighted the increased number of new leads, job growth, and the retention and attraction initiatives, including advertisements in trade magazines. Ms. Hall informed the Committee that the CBOT had distributed a survey to the industrial businesses and learned that 9 companies have hired 138 new employees in the past 12 months. She noted that this indicates the importance of supporting the growth of existing businesses. Ms. Hall demonstrated tools such as ED Tools and ESpace, which are interactive development tools on the CBOT website, used by the CBOT and prospective businesses to locate information and prospective real estate. SUSPEND THE RULES Resolution #GPA-046-13 Moved by Councillor Partner, seconded by Councillor Neal THAT the Rules of Procedure be suspended to permit the delegation of Sheila Hall to continue for an additional five minutes. CARRIED Ms. Hall demonstrated more of the aspects of the ESpace application on the CBOT website. DELEGATION OF FRED JOHNSON REGARDING THE HANCOCK NEIGHBOURHOOD DESIGN PLAN Fred Johnson was present regarding the Hancock Neighbourhood Design Plan. Mr. Johnson reminded the Committee that he had attended the public meeting regarding the Plan and that he is representing the residents of the Hancock Neighbourhood. He informed the Committee that he had submitted a petition, containing 84 signatures, to the Municipal Clerk's Department prior to the meeting. The petition states "We, the undersigned, move to prevent the City of Clarington from connecting George Reynolds Drive to Courtice Rd. in Courtice, Ontario, and the related bus route service. We are vehemently opposed to this extension, which will negatively impact the environment and increase traffic in the adjacent subdivisions." Mr. Johnson urged the Committee to not connect George Reynolds Drive to Courtice Road. - 4 - General Purpose and Administration Committee Minutes February 4, 2013 RECESS Resolution #GPA-047-13 Moved by Councillor Neal, seconded by Councillor Woo THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:39 a.m. PRESENTATIONS There were no presentations. Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT AN APPLICATION TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND A ZONING BY-LAW AMENDMENT TO PERMIT 163 RESIDENTIAL UNITS APPLICANT: WEST DIAMOND PROPERTIES INC. AND PLAYERS BUSINESS PARK Resolution #GPA-048-13 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-011-13 be received; THAT the application to amend the Draft Approved Plan of Subdivision, submitted by West Diamond Properties Inc. and Players Business Park Ltd. to permit 163 residential units be supported, subject to the conditions contained in Attachment 4 to Report PSD-011-13; THAT the Zoning By-law Amendment application submitted by West Diamond Properties Inc. and Players Business Park Ltd. be approved as contained in Attachment 5 to Report PSD-011-13; THAT, once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; - 5 - General Purpose and Administration Committee Minutes February 4, 2013 THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-011-13 and Council's decision; and THAT all interested parties listed in Report PSD-011-13 and any delegation be advised of Council's decision. CARRIED AMENDMENT TO SIGN BY-LAW 2009-123 APPLICANT: 2316057 ONTARIO INC. (NISSAN) Resolution #GPA-049-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report PSD-012-13 be received; THAT the application for Amendment to the Clarington Sign By-law 2009-0123, submitted by 2316057 Ontario Ltd., to permit a monolith sign with a height of 8.0 metres, be approved; THAT the By-law, contained in Attachment 3 to Report PSD-012-13, be passed; and THAT all interested parties listed in Report PSD-012-13 and any delegations be advised of Council's decision. CARRIED Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MAPLE WOODS SUBDIVISION PHASES 1 AND 2, BOWMANVILLE, PLANS 40M-2265 AND 40M-2278, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-050-13 Moved by Councillor Neal, seconded by Mayor Foster THAT Report EGD-003-13 be received; THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plans 40M-2265 and 40M-2278; and - 6 - General Purpose and Administration Committee Minutes February 4, 2013 THAT Council approve the by-law attached to Report EGD-003-13, assuming certain streets within Plans 40M-2265 and 40M-2278 as public highways. CARRIED MCLELLAN COURT SUBDIVISION, COURTICE, PLAN 40M-2349, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-051-13 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report EGD-004-13 be received; THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2349; and THAT Council approve the by-law attached to Report EGD-004-13, assuming certain streets within Plans 40M-2349 and 10M-809 as public highways. CARRIED OLD SCUGOG COURT SUBDIVISION, BOWMANVILLE, PLAN 40M-2279, `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Resolution #GPA-052-13 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report EGD-005-13 be received; THAT the Director of Engineering Services be authorized to issue a `Certificate of Acceptance' for the Final Works, which includes final stage roads and other related Works, constructed within Plan 40M-2279; and THAT Council approve the by-law attached to Report EGD-005-13, assuming a certain street within Plan 40M-2279 as public highway. CARRIED Councillor Partner chaired this portion of the meeting. - 7 - General Purpose and Administration Committee Minutes February 4, 2013 OPERATIONS DEPARTMENT SENIOR CITIZENS AND THE PHYSICALLY DISABLED SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING PROGRAM Resolution #GPA-053-13 Moved by Councillor Woo, seconded by Councillor Neal THAT Report OPD-003-13 be received for information. CARRIED ANNUAL ADMINISTRATIVE FEE FOR THE SENIOR CITIZENS AND THE PHYSICALLY DISABLED SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING PROGRAM Resolution #GPA-054-13 Moved by Councillor Woo, seconded by Councillor Novak THAT the annual administrative fee for the 2013/2014 Senior and Physically Disabled Sidewalk/Windrow Snow Clearing Service be set at $60 + HST per registered property. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Mayor Foster chaired this portion of the meeting. ALTER THE AGENDA Resolution #GPA-055-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the agenda be altered to consider the Municipal Clerk's Department Reports at the end of the agenda. CARRIED - 8 - General Purpose and Administration Committee Minutes February 4, 2013 CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATION, REDUCTION, APPORTIONMENT, WRITE OFFS OR REFUND OF TAXES Resolution #GPA-056-13 Moved by Councillor Novak, seconded by Councillor Neal THAT Report FND-002-13 be received; and THAT the list (Attachment 1 of Report FND-002-13) of applications for cancellation, reduction, apportionments, write-offs or refund of taxes be approved. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD OF TRADE, REGARDING AN ECONOMIC UPDATE Resolution #GPA-057-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an economic update, be received with thanks. CARRIED - 9 - General Purpose and Administration Committee Minutes February 4, 2013 DELEGATION OF FRED JOHNSON REGARDING THE HANCOCK NEIGHBOURHOOD DESIGN PLAN Resolution #GPA-058-13 Moved by Councillor Novak, seconded by Councillor Neal THAT the delegation of Fred Johnson regarding the Hancock Neighbourhood Design Plan, be referred to Staff. CARRIED MUNICIPAL CLERK'S DEPARTMENT ISSUANCE OF HUNTING LICENSES Resolution #GPA-059-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD-003-13 be received; THAT By-law 81-22 authorizing the issuance of licenses to hunt in the Municipality be repealed; THAT By-law 2001-098 regulating the discharge of guns and other firearms be amended accordingly; and THAT the Ministry of Natural Resources be advised of Council's decision. CARRIED APPOINTMENT OF PARKING ENFORCEMENT OFFICER Resolution #GPA-060-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD-004-13 be received; and THAT the by-law appointing Mr. Stephen Cuomo as a Parking Enforcement Officer, attached to Report CLD-004-13, be passed. CARRIED - 10 - General Purpose and Administration Committee Minutes February 4, 2013 OTHER BUSINESS See item following Confidential Reports. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS VERBAL REPORT FROM ANDY ALLISON, MUNICIPAL SOLICITOR, REGARDING THE ST. MARYS CEMENT V. CLARINGTON COURT OF APPEAL DECISION CLOSED SESSION Resolution #GPA-061-13 Moved by Councillor Neal, seconded by Councillor Partner THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a verbal report from Andy Allison, Municipal Solicitor, regarding the St. Marys Cement v. Clarington Court of Appeal Decision, a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. CARRIED RISE AND REPORT The meeting resumed in open session at 11:32 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to Staff regarding the St. Marys Cement v. Clarington Court of Appeal Decision. - 11 - General Purpose and Administration Committee Minutes February 4, 2013 OTHER BUSINESS DISTRIBUTION OF VERIDIAN BOARD MINUTES Resolution #GPA-062-13 Moved by Councillor Partner, seconded by Councillor Woo THAT the minutes of Veridian Board meetings be distributed to Council following the meetings. CARRIED ADJOURNMENT Resolution #GPA-063-13 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 11:36 a.m. CARRIED 3 rt, r jr r i M" Yow Ml) iCIPAL CLERK - 12 -