HomeMy WebLinkAboutEGD-05-05
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REPORT
ENGINEERING SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Monday, February 21, 2005 Resolution #: (}.,{J!i - / OJ/O~
Date:
Report #: EGD-05-05
File#:
By-law #:
Subject:
PRE-BUDGET APPROVAL OF CAPITAL WORKS PROJECTS FOR
THE RECONSTRUCTION OF:
SCUGOG STREET - MIDDLE ROAD TO FUTURE BONS AVENUE,
BOWMANVILLE
HUNT STREET - BASELINE ROAD TO ALBERT STREET,
BOWMANVILLE
STATION STREET - MAIN STREET (REGIONAL ROAD 17) TO
COBBLEDICK STREET, ORONO
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD-05-05 be received;
2. THAT pre-budget approval in the amount of $1,750,000 be granted for the
reconstruction of Scugog Street - Middle Road to Future Bons Avenue;
3. THAT pre-budget approval in the amount of $1,070,000 be granted for the
reconstruction of Hunt Street - Baseline Road to Albert Street;
4. THAT pre-budget approval in the amount of $520,000 be granted for the
reconstruction of Station Street - Main Street (Reg. Rd. 17) to Cobbledick Street;
and
5. THAT staff proceed with the coordination and authorization of necessary utility
relocation, with land acquisition negotiations with the affected parties adjacent to
the subject projects, and with the preparation of all necessary tender
documentation and detailed design for all three of these projects and call for
tenders as early as possible.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L lC 3A6 T 905-623-3379 F 905-623-9282
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Report #EGD-05-05
Page 2
Respectfully by,
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Submitted by: A.S. Cannella
Director of Engineering Services
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Reviewed by: Franklin Wu
Chief Administrative Officer
ASC/jo
February 15, 2005
707
Report #EGD-05-05
Page 3
1.0 BACKGROUND
1.1 The Engineering Services Department's Road Program has planned for the
reconstruction of the following streets in 2005 and as such has included them in
this year's Capital budget:
· Scugog Street from Middle Road to future Bons Avenue,
Bowmanville
· Hunt Street from Baseline Road to Albert Street, Bowmanville
· Station Street from Main Street (Regional Road 17) to Cobbledick
Street, Orono
All of these projects are time sensitive in that they are large projects that require
either land acquisition to accommodate the future reconstructed road, utility
relocation due to conflicts with the proposed design, or both prior to commencing
with construction.
Based on the times historically taken to complete both land purchase
negotiations and utility relocation it would severely reduce the time available for
construction if these items were not initiated prior to early April when it is
anticipated the budget approval process will be completed. If these items were
left until the budget is approved, completion of these works may not be done until
late Mayor early June cutting nearly 2 months from the time available for the
actual reconstruction works.
Based on the proposed design for the reconstruction of the subject roads it is
estimated that each project will require the following time to complete:
. Scugog Street, Bowmanville - 4 months
. Hunt Street, Bowmanville - 6 months
. Station Street, Orono - 3 months
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Report #EGD-05-05
Page 4
Should tendering of the projects not be allowed to commence until the budget is
approved, award of the contract would not be made until mid to late May, 2005,
which would lead to completion dates well into late November for the Scugog
Street and Hunt Street projects. If any bad weather is experienced during the
time of construction the completion date could be pushed into December risking
the chance of having less than favourable conditions to complete construction.
The reason that the Station Street project is included in the request for pre-
budget approval is in order to ensure that all works are completed and
established prior to the start of the Durham Central Fair which is scheduled from
September 18 - 11 this year. If not tendered before the anticipated budget
approval date, there is the risk that the works on Station Street and adjoining side
streets will not be completed before September.
In addition to the reasons noted above there are also a couple of other factors
that should be considered when evaluating the merits of providing pre-budget
approval for these projects. Historically projects tendered earlier in the year have
come in with 5% - 15% lower pricing than those tendered just two months later in
the year as most contractors have already secured sufficient work for the
summer and price the later tendered jobs accordingly.
Another factor that will influence the price of construction this year is the
additional work generated by the 2005 Canada Ontario Municipal Rural
Infrastructure Funding program which saw applications submitted by most of
Ontario's municipalities on January 10, 2005 and it is anticipated that approval of
some of these projects will begin in April 2005 and therefore will be competing
with the Clarington's subject projects most likely resulting in inflated pricing due
to the increase in available work.
In consideration of these factors it is requested that the Council provide pre-
budget approval for all three projects.
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