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HomeMy WebLinkAbout01/21/2013 As Amended on February 4, 2013 GPA Meeting General Purpose and Administration Committee Minutes January 21, 2013 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 21, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster until 10:08 a.m., returning at 12:29 p.m. Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor W. Woo Absent: Councillor C. Traill Also Present: Chief Administrative Officer, F. Wu Facilities Manager, G. Acorn Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney Director of Engineering Services, T. Cannella Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Director of Operations, F. Horvath Director of Emergency & Fire Services, G. Weir until 9:54 a.m. Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced the following upcoming events: • Public Information Centre for the Port Darlington Waterfront Park Development, hosted by the Engineering Services Department, on Thursday, January 24, 2013 from 5:00 p.m. to 8:00 p.m. in the meeting hall above Bobby C's Dockside at 70 Port Darlington Road, Bowmanville. - 1 - mull LwAv r General Purpose and Administration Committee Minutes January 21, 2013 • Central Lake Ontario Conservation Authority (CLOCA) Drop In Volunteer Registration Event for the Purple Woods Maple Syrup Festival, on Saturday, February 10, 2013 from 10:00 a.m. to 2:00 p.m. at the Northview Community Centre in Oshawa. • Public Information Centre for the Clarington Transportation Master Plan, hosted by the Engineering Services Department, at the following times: • Monday, February 4, 2013, from 6:00 p.m. to 8:00 p.m. at the Newcastle Community Hall, Newcastle • Wednesday, February 6, 2013 from 6:00 p.m. to 8:00 p.m. at the Council Chambers, 40 Temperance Street, Bowmanville • Thursday, February 7, 2013 from 6:00 p.m. to 8:00 p.m. at the Courtice Community Complex, Courtice • "Join the Big Conversation", a Public Roundtable Meeting, hosted by Metrolinx on Thursday, February 7, 2013 at the Jubilee Pavilion Banquet & Conference Centre in Oshawa. Councillor Partner announced the final Public Meeting for the Zep Wind Farm on Thursday, January 24, 2013 at 7:00 p.m. at the Clarke High School. Councillor Woo attended the Opening Reception of the VAC Instructor/Member Show on Sunday, January 20, 2013 at the Visual Arts Centre, Newcastle. Councillor Woo announced the following upcoming events: • The Newcastle Lions' Italian Night on Sunday, January 27, 2013 which will include two sittings: 5:00 p.m. and 6:30 p.m. • The "Managing Large-Scale Fill 2013 Symposium", hosted by the Township of Scugog and Kawartha Region Conservation Authority, on Friday, January 25, 2013 at the Scugog Community Centre, Port Perry. Councillor Hooper attended the following events: • CLOCA's Annual Board Meeting on Tuesday, January 15, 2013 where Whitby's Mayor Pat Perkins was re-elected as Chair, and Councillor Novak was elected as Vice-Chair. • Kawartha Region Conservation Authority's Annual General Meeting on Wednesday, January 16, 2013 at the Fenelon Falls Community Centre. Councillor Hooper announced the following upcoming events: - 2 - General Purpose and Administration Committee Minutes January 21, 2013 • The Heritage Committee will be hosting Heritage Week Celebrations from February 16 to 24, 2013. More information can be found at heritage.clari ngton.net. • Clarington Older Adults Association's Robbie Burns Lunch on Tuesday, January 22, 2013 from 11:30 a.m. to 1:00 p.m. at the Clarington Beech Centre. • The Church of Jesus Christ of Latter Day Saints' Open House on Saturday, January 26, 2013 at 2:00 p.m. • Bowmanville Association of Hospital Volunteers' Italian Night on Saturday, February 2, 2013 at Trinity United Church. Mayor Foster attended the following events: • Big Brothers and Big Sisters' Bowl for Kids Sake Launch Party on Wednesday, January 16, 2013 at the Clarington Central Secondary School. He urged Members of Council to visit the Big Brothers and Big Sisters website and to create a "video shout out". • World Religion Day 2013 Event on Sunday, January 20, 2013 in Port Perry. Mayor Foster announced the following: • Councillor Novak will be taking the chair during this meeting at approximately 10:15 a.m. and returning later in the meeting. He informed the Committee that he will be absent because he will be attending an event to mark the substantial completion of the Ontario Power Generation's (OPG's) Refurbishment Headquarters at the Darlington Energy Complex. • Julia Fielding will be starting as the Clarington Museums and Archives' Executive Director in February. • Clarington Tourism Marketing Board Annual Meeting on Tuesday, January 22, 2013 from 6:30 p.m. to 8:00 p.m. at the OPG Darlington Info Centre. • Clarington Board of Trade's Simply Social on Wednesday, January 23, 2013 at the new Royal Bank location on King Street in Bowmanville. • Clarington Museums and Archives' Robbie Burns Night on Saturday, January 26, 2013 at the Newcastle Town Hall. • Grand Opening of the Clarington Museums and Archives' Ice Age Mammals exhibit on Saturday, January 19, 2013 at the Sarah Jane Williams Heritage Centre. MINUTES Resolution #GPA-023-13 Moved by Councillor Hooper, seconded by Councillor Novak - 3 - General Purpose and Administration Committee Minutes January 21, 2013 THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on January 7, 2013, be approved. CARRIED Councillor Woo chaired this portion of the meeting. - 4 - General Purpose and Administration Committee Minutes January 21, 2013 PUBLIC MEETING (a) Subject: Applications for a Proposed Official Plan Amendment and a Draft Plan of Subdivision Applicant: West Diamond Properties Inc. Report: PSD-006-13 Carlo Pellarin, Manager Development Review, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Kelvin Whalen, representing the applicant, was present in support of the recommendations in Report PSD-006-13 and was willing to answer questions of the Committee. (b) Subject: Applications for a Proposed Zoning By-law Amendment and a Draft Plan of Subdivision Applicant: 1613881 Ontario Limited Report: PSD-007-13 Cynthia Strike, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to the application. Greg Milosh, local property owner, spoke in support of the application. He asked whether the timing of the expansion of the project is contingent on the construction of the water pollution control plant. Tom Albani, Metrus Developments, was present in support of the recommendations in Report PSD-007-13 and was willing to answer questions of the Committee. (c) Subject: Applications for a Proposed Zoning By-law Amendment Applicant: 668390 Ontario Limited Report: PSD-008-13 Cynthia Strike, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. - 5 - General Purpose and Administration Committee Minutes January 21, 2013 Kelvin Whalen, representing the applicant, was present in support of the recommendations in Report PSD-008-13 and was willing to answer questions of the Committee. Mayor Foster left the meeting at 10:08 a.m. Councillor Novak chaired this portion of the meeting. DELEGATIONS DELEGATION OF HIDA MANNS REGARDING THE DURHAM ENVIRONMENTAL ACHIEVEMENT AWARDS Hida Manns, Clarington Representative to the Durham Environmental Advisory Committee (DEAC), was present regarding the Durham Environmental Achievement Awards. She made a verbal and PowerPoint presentation to the Committee. Ms. Manns explained that her presentation today was the annual call for nominations to the Durham Environmental Achievement Awards. She explained the role of DEAC and provided details regarding the awards, including the different award categories. Resolution #GPA-024-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the delegation of Hida Manns, Clarington Representative to the Durham Environmental Advisory Committee (DEAC), regarding the Durham Environmental Achievement Awards, be received with thanks. CARRIED DELEGATION OF BOB OWENS REGARDING REPORT PSD-009-13, CLARINGTON OFFICIAL PLAN AMENDMENT NO. 89 Bob Owens, Roy Nichols Motors Ltd., was present regarding Report PSD-009-13, Amendment 89 to the Municipality of Clarington Official Plan to Incorporate the Courtice Mainstreet Secondary Plan Official Plan Review. He stated that he was present to request a zoning change for his properties at 2728 Highway 2 and 1752 Highway 2, in Courtice. Mr. Owens informed the Committee that his property is currently zoned Special Commercial and will remain as such as long as he is operating the car dealership business. He added that, when he ceases to operate the car dealership, which has been in place since 1922, the zoning will revert to Residential. Mr. Owens stated that he assumes the value of the properties will be much less if they revert to residential, especially without water and sewers. He noted that the Courtice Corners Plaza property, adjacent and across from Mr. Owens' properties, are zoned Commercial. Mr. Owens requested that the zoning on his properties be changed to Commercial. He explained that he had purchased more property, with the possibility of - 6 - General Purpose and Administration Committee Minutes January 21, 2013 expansion, but would like have a more options for use on these properties. Mr. Owens explained that he had not come forward earlier because, years ago, when the Official Plan was established, he was informed that there would be no change for 30 years. DELEGATION OF OLAF RUDOLPH REGARDING REPORT PSD-009-13, CLARINGTON OFFICIAL PLAN AMENDMENT NO. 89 Olaf Rudolph, local Courtice resident, was present regarding Report PSD-009-13, Amendment 89 to the Municipality of Clarington Official Plan to Incorporate the Courtice Mainstreet Secondary Plan Official Plan Review. Mr. Rudolph stated that he and his neighbours wish to have the special study area extended to the south side of Sandringham. He concluded by asking that Sandringham not be extended, but that the area be restored to a natural state. PRESENTATIONS PRESENTATION OF TED WATSON REGARDING THE 2012 CLARINGTON AGRICULTURAL ADVISORY COMMITTEE ACCOMPLISHMENTS Ted Watson, Chair, Clarington Agricultural Advisory Committee (CAAC), made a verbal presentation, accompanied by handouts, regarding the 2012 CAAC Accomplishments. He explained the changes to the executive of the CAAC and noted that the accomplishments are listed on the handout. Mr. Watson noted that he has been a member since 2002. Mr. Watson thanked Members of Council for passing supportive resolutions regarding agricultural issues. He invited Members of Council to attend the spring farm familiarization tour, to be held in conjunction with the Clarington Board of Trade. Mr. Watson urged members of Council and senior staff to attend. He made a commitment that the CAAC will continue to provide input on issues affecting agriculture. Resolution #GPA-025-13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the delegation of Ted Watson, Chair, Clarington Agricultural Advisory Committee (CAAC), regarding the 2012 CAAC accomplishments, be received with thanks. CARRIED - 7 - General Purpose and Administration Committee Minutes January 21, 2013 RECESS Resolution #GPA-026-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:55 a.m. Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND FOR A PROPOSED DRAFT PLAN OF SUBDIVISION TO CREATE 42 SINGLE DETACHED DWELLING LOTS APPLICANT: WEST DIAMOND PROPERTIES INC. Resolution #GPA-027-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD-006-13 be received; THAT the applications by West Diamond Properties Inc. for a proposed Clarington Official Plan Amendment (COPA 2012-0007) and a proposed Draft Plan of Subdivision (S-C-2012-0004) continue to be processed including the preparation of a subsequent recommendation report; and THAT all interested parties listed in Report PSD-006-13 and any delegations be advised of Council's decision. CARRIED AN APPLICATION FOR A PROPOSED DRAFT PLAN OF SUBDIVISION AND ZONING BY-LAW AMENDMENT TO PERMIT 166 RESIDENTIAL UNITS APPLICANT: 1613881 ONTARIO LIMITED (METRUS DEVELOPMENTS) Resolution #GPA-028-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report PSD-007-13 be received; - 8 - General Purpose and Administration Committee Minutes January 21, 2013 THAT the applications for a Draft Plan of Subdivision (S-C-2012-0003) and Rezoning (ZBA 2012-0019) submitted by 1613881 Ontario Limited to permit 166 residential units continue to be processed including the preparation of a subsequent recommendation report; and THAT all interested parties listed in Report PSD-007-13 and any delegation be advised of Council's decision. CARRIED AN APPLICATION TO PERMIT A NEW HOME SALES PAVILION WITH THREE (3) SALES TRAILERS AND ASSOCIATED PARKING LOT FOR A MAXIMUM OF THREE (3) YEARS APPLICANT: 668390 ONTARIO LTD. (KAITLIN GROUP) Resolution #GPA-029-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD-008-13 be received; THAT the application submitted by 668390 Ontario Ltd. to change the zoning to permit a new home sales pavilion with three (3) sales trailers and an associated parking lot for a maximum of three (3) years be approved; THAT the by-law attached to Report PSD-008-13, to change the zoning from "A" to "A-82", be passed; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-008-13 and Council's decision; and THAT all interested parties listed in Report PSD-008-13 and any delegations be advised of Council's decision. CARRIED AMENDMENT NO. 89 TO THE CLARINGTON OFFICIAL PLAN TO INCORPORATE THE COURTICE MAIN STREET SECONDARY PLAN OFFICIAL PLAN REVIEW Resolution #GPA-030-13 Moved by Councillor Novak, seconded by Councillor Neal THAT Report PSD-009-13 be received; - 9 - General Purpose and Administration Committee Minutes January 21, 2013 THAT Amendment No. 89 to the Clarington Official Plan be approved and that the By-law contained in Attachment 4 to Report PSD-009-13 be passed; THAT Amendment No. 89 to the Clarington Official Plan be forwarded to the Regional Municipality of Durham for approval; THAT the Regional Municipality of Durham Planning Department be forwarded a copy of Report PSD-009-13; and THAT the interested parties listed in Report PSD-009-13 and any delegations be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motions) Resolution #GPA-031-13 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #GPA-030-13 be amended by adding the following after the first paragraph: "THAT the designation of the land, currently occupied by Roy Nichols Motors Ltd., in the southwest corner of Courtice Road and Durham Highway 2, be changed from "Low-Rise High Density" to "Corridor". WITHDRAWN Resolution #GPA-032-13 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #GPA-030-13 be amended by adding the following to the first paragraph: "THAT the designation of the land, currently occupied by Roy Nichols Motors Ltd., in the southwest corner of Courtice Road and Durham Highway 2, be changed from "Low-Rise High Density" to "Commercial". MOTION LOST The foregoing Resolution #GPA-030-13 was then put to a vote and carried. Councillor Novak chaired this portion of the meeting. - 10 - General Purpose and Administration Committee Minutes January 21, 2013 ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR DECEMBER, 2012 Resolution #GPA-033-13 Moved by Councillor Neal, seconded by Councillor Partner THAT Report EGD-002-13 be received for information. CARRIED Councillor Partner chaired this portion of the meeting. OPERATIONS DEPARTMENT CEMETERY TARIFF OF RATES FOR 2013 AND 2014 Resolution #GPA-034-13 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report OPD-001-13 be received; THAT the proposed tariff of rates as outlined in Attachment No. 2 Schedules A and B to Report OPD-001-13 be approved for the years 2013 and 2014; and THAT the draft by-law Attachment No.3 to Report OPD-001-13, being a by-law to amend By-law 2012-061, be approved. CARRIED Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY ACTIVITY REPORT — DECEMBER, 2012 Resolution #GPA-035-13 Moved by Councillor Novak, seconded by Councillor Neal THAT Report ESD-001-13 be received for information. CARRIED - 11 - General Purpose and Administration Committee Minutes January 21, 2013 REQUEST FOR REPORT — REVIEW OF OPTIONS FOR RESPONDING TO MEDICAL AND RESCUE CALLS Resolution #GPA-036-13 Moved by Councillor Neal, seconded by Councillor Partner THAT Staff be directed to investigate and report on different options for responding to medical and rescue calls. CARRIED NATIONAL AWARD FROM JEWELLERS VIGILANCE CANADA INC. Resolution #GPA-037-13 Moved by Councillor Novak, seconded by Councillor Neal THAT correspondence be forwarded to the Durham Regional Police Robbery Unit congratulating them for being awarded the Law Enforcement Award of Merit from the Jewellers Vigilance Canada Inc., an independent, non-profit association that advances ethical practices and crime prevention education for the Canadian jewellery and watch industry. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Novak chaired this portion of the meeting. CLERK'S DEPARTMENT COST/BENEFIT COMPARISON OF PARKING ENFORCEMENT IN DOWNTOWN CORE OF BOWMANVILLE Resolution #GPA-038-13 Moved by Councillor Partner, seconded by Councillor Woo THAT Report CLD-002-13 be received; and THAT the Bowmanville Business Centre be advised of Council's decision. CARRIED - 12 - General Purpose and Administration Committee Minutes January 21, 2013 REQUEST FOR REPORT —ANIMAL SHELTER HOURS OF OPERATION Resolution #GPA-039-13 Moved by Councillor Neal, seconded by Councillor Partner THAT Staff investigate and report back on the opportunity to keep the Clarington Animal Shelter open until 8:00 p.m. on weekdays; and THAT the report include the protocol for providing coverage on the weekends. CARRIED Mayor Foster returned to the meeting at 12:29 p.m. and chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT ASSUMPTION OF ROAD WIDENINGS Resolution #GPA-040-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report LGL-001-13 be received; THAT Council adopt the by-law, attached to Report LGL-001-13, to establish various road widenings as public highways; and THAT Council authorize the Municipal Solicitor to make an application to register the By-law. CARRIED - 13 - General Purpose and Administration Committee Minutes January 21, 2013 CHIEF ADMINISTRATIVE OFFICER SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE TERMS OF REFERENCE Resolution #GPA-041-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CAO-001-13 be received; THAT Council endorse the Terms of Reference for the Sustainable Clarington Community Advisory Committee (Attachment 1 to Report CAO-001-13); THAT the Municipality proceed to advertise for Clarington resident's interest in public appointment to the seven (7) member Committee; THAT the members of the Living Green Community Advisory Committee be advised of Council's decision about this new Committee; and THAT Mayor Foster be appointed as the Council representative on the Sustainable Clarington Community Advisory Committee. CARRIED AS AMENDED LATER IN THE MEETING (See following motion) Resolution #GPA-042-13 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #GPA-041-13 be amended as follows: Add the following after paragraph two: "THAT the Sustainable Clarington Community Advisory Committee structure be amended to include seven community members, the Mayor, and a Member of Council; THAT both the Mayor and Member of Council shall sit as ex-officio members with no voting rights;" and - 14 - General Purpose and Administration Committee Minutes January 21, 2013 Delete the fifth paragraph, which reads as follows: "THAT Mayor Foster be appointed as the Council representative on the Sustainable Clarington Community Advisory Committee." CARRIED The foregoing Resolution #GPA-041-13 was then put to a vote and carried as amended. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS CIVIL MARRIAGE SERVICES Resolution #GPA-043-13 Moved by Councillor Hooper, seconded by Councillor Partner WHEREAS on December 13, 2004, Council passed By-law 2004-253 to "opt in" to providing civil marriage services; AND WHEREAS the authority to provide the civil marriage services extended to those services held Monday to Friday in the Municipal Administrative Centre only; AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of staff time and use of the Municipal Administrative Centre; AND WHEREAS the Deputy Clerk and Administrative Assistant to the Municipal Clerk have received requests to perform a civil marriage service outside of the parameters set by By-law 2004-253; NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY OF CLARINGTON THAT the Municipal Clerk or designate be authorized to perform the following civil marriage services: Saturday, April 27, 2013 —Trafalgar Castle, Whitby, Ontario Saturday, July 6, 2013 —Valley View Gardens, Oshawa, Ontario THAT the $250 fee be waived in this instance; and THAT the appropriate by-law be forwarded to Council. CARRIED - 15 - General Purpose and Administration Committee Minutes January 21, 2013 PETITION REGARDING TRAFFIC ISSUES AT THE NEWCASTLE PUBLIC SCHOOL Councillor Woo informed the Committee that he was in receipt of a petition, organized by Dennis Mackie, regarding traffic issues at the Newcastle Public School, and he submitted it to the Municipal Clerk's Department. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-044-13 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 1:00 p.m. CARRIED MAYOR EPA RK - 15 -