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HomeMy WebLinkAbout02/08/2013 (Special Budget)1 N 3 SPECIAL GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: February 8, 2013 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS MEETING CALLED TO ORDER DISCLOSURES OF PECUNIARY INTEREST DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final List) (a) Judy Hagerman, Vice Chair, and Edie Hopkins, Library Director, Clarington Public Library, Regarding 2013 Budget (b) Sally Barrie, Administrator — Home Support, Community Care Durham, Regarding 2013 Budget (c) Steve Coles, President, Clarington Older Adult Centre, Regarding 2013 Budget (d) Theresa Vanhaverbeke, Newcastle Community Improvement Program Liaison Committee, Regarding 2013 Budget (e) Jaki MacKinnon, Bowmanville Community Improvement Program Liaison Committee, Regarding 2013 Budget (f) Chris Newman, Coordinator, Firehouse Youth, Regarding 2013 Budget (g) Jean - Michel Komarnicki, President, and James Campbell, Executive Director /Curator, Visual Arts Centre of Clarington, Regarding 2013 Budget (h) Michelle Speelman- Viney, Vice Chair, and Julia Fielding, Executive Director, Clarington Museums & Archives, Regarding 2013 Budget (i) Cathy Abraham, Acting Chair, Newcastle Village Community Hall, Regarding 2013 Budget 3 -1 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 SPECIAL G. P. & A. Agenda - 2 - February 8, 2013 4. PRESENTATIONS (a) Nancy Taylor, Director of Finance/Treasurer — 2013 Municipal Budget 5. FINANCE DEPARTMENT (a) FND- 001 -13 2013 Current and Capital Budget 5 -1 6. UNFINISHED BUSINESS 7. ADJOURNMENT DRAFT LIST OF DELEGATIONS Special GPA Meeting: February 8, 2013 (a) Judy Hagerman, Vice Chair, and Edie Hopkins, Library Director, Clarington Public Library, Regarding.2013 Budget (b) Sally Barrie, Administrator — Home Support, Community Care Durham, Regarding 2013 Budget (c) Steve Coles, President, Clarington Older Adult Centre, Regarding 2013 Budget (d) Theresa Vanhaverbeke, Newcastle Community Improvement Program Liaison Committee, Regarding 2013 Budget (e) Jaki MacKinnon, Executive Director, Bethesda House, Regarding 2013 Budget (f) Chris Newman, Coordinator, Firehouse Youth, Regarding 2013 Budget (g) Jean - Michel Komarnicki, President, and James Campbell, Executive Director /Curator, Visual Arts Centre of Clarington, Regarding 2013 Budget (h) Michelle Speelman- Viney, Vice Chair, and Julia Fielding, Executive Director, Clarington Museum & Archives, Regarding 2013 Budget (i) Cathy Abraham, Acting Chair, Newcastle Village Community Hall, Regarding 2013 Budget 3 -1 Meeting: SPECIAL GENERAL PURPOSE AND ADMINISTRATION Date: FEB 8, 2013 Resolution #: By -law #: Report#: FND- 001 -13 File #: Subject: 2013 CURRENT AND CAPITAL BUDGET RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report FND- 001 -13 be received; 2. THAT Council approve the 2013 Operating and Capital budgets as outlined in Schedule "A ", at an estimated tax levy impact of 2.19% (exclusive of tax policy impacts), as directed in FND- 001 -13; - 3. THAT Council provide direction on the items listed as optional items for consideration, as itemized in Schedule "B "; 4. THAT Council provide direction on the grants for external agencies per their requests itemized in Schedule "C ", at an estimated tax levy impact of 0.29 %; 5. THAT Schedules "D ", "E" and "F" outlining Reserve and Reserve Fund Contributions and new Reserves /Reserve Funds be approved; 7. THAT approximately $801,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; 8. THAT the financing of Capital projects, as outlined in the attached documents be approved; 9. THAT the external agencies, referred to in Schedule "C" be advised of Council's decision regarding their grant request; CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 5 -1 0 • • I1 .. 10. THAT Council authorize the Mayor's Golf Tournament to take place in 2013, at no cost to the tax base with the net proceeds from the Mayor's Golf Tournament to be directed to the John Howard Society Firehouse Youth; 11. THAT any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Program, Impact /Escrow Reserve Fund and General Municipal Reserve Funds, to be repaid with interest as cash flow permits; 12. THAT the Orono Library Parking Lot be paved based on Option #1 of report OPD- 010 -12 at an estimated cost of $29,900 to be financed from the Municipal Acquisition of Property Reserve; 13. THAT the communication from the Clarington Tourism Marketing Board dated December 4, 2012 be received and that they be advised that a summer student for Tourism is being proposed for the 2015 budget year; 14. THAT Report FND- 001 -13 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and 15. THAT the appropriate By -laws to levy the 2013 tax requirements for Municipal Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. Submitted by: NT /hjl 5 -2 urtA, UM Director of Finance/ Treasurer Reviewed by: Franklin Wu, Chief Administrative Officer REPORT NO.: FND- 001 -13 PAGE 3 1.0 OVERVIEW: 1.1 The 2013 budget is outlined in detail in the draft budget documents circulated in conjunction with this report. The approximate 2013 base impact is detailed in Schedule "A" attached hereto. 1.2 The Chief Administrative Officer and the Director of Finance have worked diligently with all departments to review all areas and identify savings. _1.3 This impact is after assessment growth (growth is estimated at 2.2 %). Every 1 % increase in the budget generally results in a tax increase of approximately $11 for the average residential taxpayer for the local portion of the tax bill (based on average value of $276,000). This does not include the impact of tax policy changes determined by the Region of Durham. 1.4 Based on the 2013 returned roll, Clarington assessment splits are 90% for residential, farm and multi - residential and 10% for commercial and industrial properties. 1.5 Clarington continues to rely on reserves and reserve funds to alleviate tax levy impacts for capital and operating. Surpluses in a given year are transferred into the Rate Stabilization Reserve Fund and then used in subsequent years to offset the levy. Contributions are made annually into reserve funds for future capital replacement and then drawn upon in those future years. For 2013 the net annual draw on reserves and reserve funds is approximately $20.4 million (2012 - $13 million) including $801,000 drawn from the Rate Stabilization Reserve Fund to offset the tax levy. This includes Capital and Current (operating). The summaries for the reserves and reserve funds are included in the attached Schedule "D ", "E" and "F ". The increase this year relates entirely to significant capital projects this year including the proposed Port Darlington Waterfront Park and the proposed artificial turf soccer field. 1.6 Consistent with prior years, interest revenue from the Strategic Capital funds were factored in so as to mitigate the tax levy impact. Revenue increases for many departments where possible have been factored in. 1.7 For 2013, Clarington will experience no change in Veridian dividends without factoring in unknown extra dividends. 2.0 TAX RATE STABILIZATION: 2.1 Historically, Clarington has drawn on our Rate Stabilization Reserve Fund approximately $801,000 per year. This is proposed 'to remain the same for 2013. We have had stable but positive financial results so the Rate Stabilization Reserve Fund is in the position to continue this practice. 5 -3 REPORT NO.: FND- 001 -13 PAGE 4 3.0 TAX POLICY CHANGES: 3.1 A long term strategic tax policy plan was approved in 2002 by the Region of Durham that may have an impact on the final tax rates. The 2013 update of the plan will be presented to Regional Council in early 2013. The tax ratio changes impact upon the relative share of the total taxes that each property class pays. Another impact to Clarington relates to the education retained portion of payment -in -lieu properties such as Ontario Power Generation. In the 2008 provincial budget, a provincially mandated reduction in the industrial education rate was announced. This reduces our education retained revenue. However for 2013, the province has frozen these rates. 4.0 PHYSICIAN RECRUITMENT: 4.1 On July 14, 2008, Council committed to a four year funding program for the Physician Recruitment Program to be undertaken by the Clarington Board of Trade. The $120,000 annual commitment was drawn from Impact/Escrow Reserve Fund and from the general tax levy. In 2009, the split was $90,000 from Reserve Fund and $30,000 from the tax levy. In 2010, this was changed to eliminate the additional $30,000 previously committed for 2010 to be funded from the tax levy. The effect of this change resulted in reducing the recruitment target from four to three new family physicians with $60,000 from the Impact /Escrow Reserve Fund and $30,000 from tax levy. In 2011 the $30,000 tax levy funding was eliminated and left the $60,000 reserve fund monies available should it be necessary in 2011. 4.2 This has been continued for 2012 and 2013. The $60,000 is funded from the Reserve fund, unless Council chooses to discontinue the program. Based on previous updates from the Board of Trade, it appears that, although we need to remain vigilant, the recruitment efforts and number of doctors are relatively satisfactory at this time and $60,000 should be sufficient to continue to maintain the appropriate number of physicians. 5.0 STAFFING: 5.1 As part of the background work leading to the 2011 budget report, staff prepared and presented a 4 year staffing plan for Council consideration. Council subsequently approved the following recommendation contained in Report FND- 003 -11: "That the staffing plan (schedule G to Report FND- 003 -11) be approved as revised by Recommendation 2.2 (d) above, and subject to the budgetary allocation for new staffing in any given year not to exceed the value of assessment growth for that year. 5 -4 REPORT NO.: FND -001 -13 9 That the Chief Administrative Officer be authorized to make any adjustment if necessary to ensure staff resources are allocated and deployed fairly and consistently among all departments, and in adherence to maintaining the current service standard;" 5.2 In accordance with the above direction, senior staff deliberated on the staffing requirements for 2013 which takes into account the following: a) Engineer to assist with road projects, etc. that will realize a cost savings in our consulting budget which will cover the cost of this position. b) As Council has approved the transfer of dispatch to Oshawa, this will result in the transfer of the four existing dispatch personnel to firefighter status under the suppression division with the appropriate cost implications. Funds of $190,000 were built into the 2012 budget with the balance being included in the 2013 budget as listed under Schedule A. The positions are not listed below because it has already been approved by Council in 2012 but is important to note with respect to the increased firefighting complement to occur in 2013 when the dispatch transition is complete. 5.3 In recognition of the continuous growth of the Municipality and the necessity to maintain the current level of services, staff respectfully recommends the following positions be added with the corresponding cost for each position inclusive of benefits. - Corporate Services I.T. technician $ 65,000 Buyer $ 65,000 - Emergency Services Clerical (P/T) $ 25,000 Finance Financial Analyst $ 85,000 Operations Fleet Technician $ 70,000 Assistant Director $110,000 Clerical (P/T) $ 25.000 Gardener (P/T summer) $ 25,000 - Clerks Animal Services Manager $ 75,000 Planning Crossing Guards (2) 30.000 TOTAL TAX LEVY IMPACT $575,000 Engineering- funded through cost savings- Engineer 80,000 5.4 The $575,000 budget impact is well within the value of the assessment growth for 2013 which is estimated at 2.2% or $885,099 and is consistent with Council's direction to keep new staffing costs below that of assessment growth. 5 -5 M40613111110 a 0 1 oil 6.1 The recommended impact on the tax base of the proposed Capital Budget is no change from last year under the base recommendations and $351,470 under the optional recommendations. This translates to a 0.87% tax levy increase. 6.2 There has been significant dialogue in recent years pertaining to the state of municipal infrastructure in Ontario. In Clarington, there have been only minor changes to the tax levy support to Capital since 2003. The combined base and optional recommendations are incorporated into the detailed budget pages. Projects will be removed to reflect the final determination of the tax levy support to capital. 6.3 Details of Capital projects, by department, are included in the Draft Capital Budget. 6.4 Federal fuel tax proceeds have been incorporated into the Draft Capital Budget at $2,464,866. AMO announced on December 16, 2011 that Bill C -13 was passed by the Federal Government to make the federal Gas Tax Fund a permanent source of infrastructure funding. 6.5 The Capital Budget is presented to Council for consideration and approval. It is a significant capital budget this year as it includes the Green Road Grade Separation at a cost of $8,000,000. This is a high level estimate as discussions are still ongoing with other parties to work out cost sharing arrangements and design implications. The project shows as debenture financing for the full value, but this is only for budget purposes at this time. The exact debenture amount will be determined based on the ultimate tender cost for the project as well as the amount of funds in the Roads and Related Development Charges Reserve Fund at that time but is anticipated to be significantly less than the total amount. Other significant projects include the Port Darlington Waterfront Park and the Artifical Turf Field. The financing for most of the projects is a combination of Reserve, Reserve Funds, Development Charges and tax levy. 1 V V 21 1, 1 d M I I -� 7.1 Consistent with any other major employer, as well as all other municipalities, Clarington is experiencing costs increases in areas such as wage increases, .insurance costs, OMERS impact, building maintenance costs and road maintenance costs. Also included is the impact of changing fire dispatch services to Oshawa but retaining the dispatch officers and transferring them to the suppression division to increase the firefighting complement. The Current budget impacts are detailed in Schedule "A" to this report. 8.0 DEBT STATUS: 8.1 Current projected annual debt repayment obligations for 2013 budget purposes total $3,372,745.64. This is comprised of debentures issued for the South 5 -6 REPORT NO.: FND- 001 -13 PAGE 7 Courtice Arena, the Bowmanville Indoor Soccer Facility, the Newcastle Aquatic facility, RRC Community Care Durham space and the Newcastle branch library. 8.2 The total principal amount outstanding at January 1, 2013 is $21,839,481. New debentures will be required in 2014 for the Green Road Grade Separation works as discussed under the Capital Budget Commentary section of this report. As Council is aware, annual growth is required to maintain the debenture repayment obligations from development charges without impacting the tax levy. Growth numbers in 2009 were severely impacted by the economic conditions. As a result, 'Council approved interim borrowing from other Reserve Funds for 2009 through 2012. This will likely be minor, if at all for 2013 (based on a projected 525 new residential units) but will be monitored throughout the year. Repayments of the interim borrowing from previous years will be addressed in the future as the economy gradually improves. 8.3 Total debt is now projected to be $19,287,678 on January 1, 2014, most of which is growth- related through development charges. In 2014 the projected debt may change subject to the amount of collections occurring in the Roads and Related Development Charges Reserve Fund between now and when the debentures will be issued for Green Road as it is not currently included in the $19 million. 9.0 MUNICIPAL GRANT PROGRAM: 9.1 The municipal grant program is administered through the Community Services Department. The budget presented via this report includes a total of $74,900 for the grant program. The program amount has been increased by $14,900 to represent the increase in the population of Clarington. Historically it was a $1 per resident less $15,000 offsetting the external agencies grants dealt with separately through Schedule C to this report but has not been updated to keep pace with the population growth to comply with the approved policy. The $74,900 is allocated based on Council direction when the grant report is brought forward. While not listed as an option on Schedule "B ", should Council wish to reduce or eliminate this program a cost saving of $74,900 would result. 10.0 INSURANCE: 10.1 Insurance premium costs are fairly a significant cause for concern for all municipalities in Ontario. A number of news releases from AMO during 201 land since have highlighted this issue with an attempt to have the Province address joint and several liability issues. Many municipalities are being faced with significant increases. A budget increase of $50,000 or 0.12% has been incorporated into the draft Current budget as an estimate due to deductible requirements and a minor premium increase. Clarington's participation in the Durham Municipal Insurance Pool has provided an insulating factor from fluctuating market impacts. 5 -7 REPORT NO.: FND- 001 -13 PAGE 8 11.0 RESERVE AND RESERVE FUND CONTRIBUTIONS: 11.1 Consistent with past practice, increases in reserve fund contributions are at times deemed appropriate to bolster balances in depleting reserve funds. For 2013 no notable changes are included on the Reserve and Reserve Fund summaries in the attached Schedules "D" and "E ". This will need to be addressed in future years as part of a comprehensive long term asset management strategy to fund future capital replacement needs. 11.2 Consistent with last year, a transfer has been made into the Building division reserve fund to begin to build this reserve fund back up to address the next downswing in the economy. However, this transfer is funded from building permit revenues, not tax levy funds as building permit fees are not permitted to be set at a level to subsidize the tax levy. As a result, should Council choose not to approve the contribution to the reserve fund, the corresponding revenue reduction would have to be made and no corresponding tax levy savings would result. 11.3 In 2010, Council, for one -time only, to alleviate some of the pressure from reduced revenues, approved a $300,000 transfer to offset the tax levy impact from the General Municipal Reserve Fund. The funds originate from interest on Veridian promissory notes. This amount was reduced to $250,000 for 2011 and 2012 and is proposed to continue at the same level for 2013. 12.0 EXTERNAL AGENCIES: 12.1 The requests from the external agencies, including the Museum, Library, Visual Arts Centre, Clarington Older Adults Board, etc. are detailed in the External Agencies section of the Draft Current Budget for Council to consider their requests on an individual basis in Schedule "C" to this report. The external agencies tab in the Draft Current Budget provides background information pertaining to the requests by the external agencies. The increase in budget requests for the external agencies total $117,055 for 2013 which is a 0.29% total municipal levy increase. 13.0 MAYOR'S GOLF TOURNAMENT AND "FOR THE LOVE OF ART" EVENTS: 13.1 For the 2013 budget, Council is requested to provide continued direction on inclusion of the Mayor's Golf Tournament. The anticipated gross revenues to be generated are approximately $69,930. The net proceeds estimated at $25,000 would be donated to the John Howard Society Firehouse Youth. 13.2 Also included in the 2013 budget with no tax levy impact, is the "For the Love of Art" Event approved by Council on November 6, 2012 which is to be self sufficient through the provision of sponsorship opportunities and donations. The event is in support of the Clarington Visual Arts Centre, The Gift of Art and the arts community. REPORT NO.: FND- 001 -13 14.0 DREDGING OF MUNICIPAL HARBOURS, CENTRAL PARKING METER AND BOWMANVILLE BOAT LAUNCH: 14.1 As Council is aware, there has been a sequence of reports regarding matters pertaining to dredging, parking meters, and boat launches. At a meeting held on November 19, 2012, Council approved the following Resolution #GPA- 530 -12: "That the matter of dredging of that portion of Bowmanville Creek, north of the spit on the west side of the channel, and Graham Creek be referred to the 2013 Budget for consideration ". Subsequently on January 14, 2013, Council approved the following resolution: "That staff be requested to report on the long -term potential of a boat launch in Bowmanville ". As a result of this most recent resolution, no funding or recommendations have been included in the 2013 budget pertaining to these matters. 15.0 EMERALD ASH BORER: 15.1- ` Council approved as part of Report OPD- 012 -12- Clarington Emerald Ash Borer Management Plan the following resolution #GPA- 565 -12: "That Council consider a comprehensive inventory of Clarington's publicly owned Urban and Park trees in the 2013 Budget ". This item is included as Item #10 of Schedule B for Council's consideration. 16.0 24 HOUR ANIMAL SERVICES: 16.1 At the March 26, 2012 Council meeting, Council passed the following Resolution #C- 115 -12: "That Report CLD- 009 -12 be received; that the Animal Services' service levels remain status quo; that the issue of After Hours Emergency Animal Services be referred to the 2013 Budget for consideration..." This item has been included as Item #25 of Schedule B for Council's consideration. 17.0 ORONO LIBRARY PARKING LOT: 17.1 Council approved the following resolution at the October 22, 2012 Council meeting: "That Report OPD- 010 -12 be received; and that the cost of Option #1, outlined in Report OPD- 010 -12 for paving the Orono Library parking lot be referred to the 2013 budget." As mentioned at the 2013 Budget Education session held on November 20, 2012, this item has been recommended for approval from the Municipal Acquisition of Property Reserve. One purpose of this reserve is to address parking needs. 18.0 COUNCIL ACCESS TO ELECTRONIC DOCUMENTS INCLUDING ELECTRONIC AGENDAS: 18.1 At the March 26, 2012 Council meeting, Council approved the following Resolution #GPA- 208 -12: "That Report CLD- 010 -12 be received; that Staff be directed to prepare a "Technology Devices for Council" policy which includes a provision for tablets funded through the 2013 budget; that the use of tablets /laptops in the Council Chambers, while limiting the ability to send /receive 5 -9 1:7 12% ii: C�> 0 1 1 6 emails as per the Procedural By -law, be referred to the 2013 budget; and that implementation of a meeting management software solution to provide for improved efficiencies, transparency and environmental responsibility be referred to the 2013 budget." The funding needed to provide the Council access to electronic documents, tablets, electrical upgrades and meeting management software totals $50,200 and is included as Item #24 of Schedule B for Council consideration. Appropriate policies will be drafted should Council decide to proceed with the funding for this project. 19.1 At a meeting held on December 17, 2012, Council referred correspondence from the Clarington Tourism Marketing Board (Attachment A) to the 2013 budget. It appears they are requesting support for a summer student for tourism. The two summer students proposed in the 2013 budget are intended for Planning and Information Technology based on a 5 year plan supported by Department Heads. The tourism student is currently recommended for 2015. It is recommended that the communication from the Clarington Tourism Marketing Board be received for information and that they be advised that there is a plan to recommend a student for tourism in the 2015 budget. 20.0 2013 ACCRUAL BASED BUDGET FOR PSAB PER ONT REG 284109: 20.1 Public Sector Accounting Board annual reporting requirements for municipal budgets require that certain accrual based items be reported to Council in conjunction with the budget for 2011 and onwards. 20.2 Accrual based expenses that are excluded from the 2013 tax based budget include post - employment benefits. Other items to transfer to a PSAB budget include tangible capital asset acquisitions, and accounting treatment of debt principal payments. 20.3 There is no financial impact of these PSAB additions or reductions since the tax based budget approves necessary funds to provide municipal services for 2013. 20.4 However, the estimated change to the accumulated surplus at the end of 2013 resulting from the above items is as follows: PSAB Additions to the 2013 Budget Post Employment Benefit Estimate $780,000 Total PSAB Additions $780,000 PSAB Reductions to the 2013 Budget TCA Acquisitions ($27,494,711) Debt Principal Payments ($ 2,551,803) Total PSAB Reductions ($30,046,514) (Increase) Decrease in Accumulated Surplus ($30,045,734) 5 -10 REPORT NO.: FND- 001 -13 PAGE 11 21.0 FUTURE YEARS' BUDGETS: 21.1 There are certain known impacts for the 2014 budget year such as staffing, wage settlements, fire master plan implications, insurance costs, increasing maintenance costs of roads and buildings and normal inflationary impacts. Also, depending upon the growth and resulting funds collected for development charges for indoor recreation and library, there may be tax levy impacts for debenture repayment requirements for new facilities. 21.2 Capital for 2014 includes a number of items including the NextGen Radio Communications project in the Emergency Services Department and the renovation of the Clarington Fitness Centre in the Community Services Department. Also reflected are a number of roads priorities. 21.3 Other items for future consideration include increased tax support to capital as part of a comprehensive long term asset management plan that is currently underway. It is anticipated that this will have a significant impact on future decision making with respect to capital funding decisions. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the following priorities of the Strategic Plan: X Promoting economic development X Maintaining financial stability X Connecting Clarington X Promoting green initiatives X Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Nancy Taylor, Director of Finance/Treasurer Attachments: Schedule "A" — 2013 Base Budget Impact Summary Schedule "B" — 2013 Additional Funding Options Schedule "C" — External Agencies Budget Requests Schedule "D" — Reserve Funds Schedule "E" — Reserves Schedule "F" — 2013 Operating — Reserves and Reserve Fund Contributions Attachment "A" — Communication from Clarington Tourism Marketing Board 5 -11 Interested Parties: • Clarington Museum and Archives • Clarington Older Adult Board • Clarington Public Library • Durham Region Community Care Association • John Howard Society (Firehouse Youth) • Newcastle Community Hall • Orono Cemetery Company • Visual Arts Centre of Clarington 5 -12 MUNICIPALITY OF CLARINGTON 2013 BASE BUDGET IMPLICATIONS SCHEDULE "A" DESCRIPTION AMOUNT REVENUE INCREASES: 1 Growth (885,099) 2 Increase in Education Retained PIL Revenue (33,537) 3 By -Law Admin- Revenue increase (5,000) 4 Penalty on Taxes Revenue Increase (100,000) 5 Finance -New Fees (12,000) 6 Fire Misc Revenue -OPG Agreement (10,000) 7 Building Permit Revenue (200,000) 8 Community Services Facilities Revenue Increases (57,255) 9 Net Vending Commissions (20,000) 10 Increase in Various Planning Revenues (54,000) EXPENSE DECREASES: 11 Utility Savings . (50,390) 12 HR- Employee Assistance Savings (6,000) 13 Phone reduction (18,000) 14 By -Law contract savings (5,000) 15 Fire- SCBA reductions (40,000) 16 fire- Clothing /Uniforms (10,000) REVENUE DECREASES: 17 Reduction in Legal Revenue 18,000 18 Loss of CBOT cost recovery at Tourism Office 7,200 EXPENSE INCREASES: 19 Salary and wages increase 636,862 20 Fire Union wage increase 141,495 21 OM ERS 336,990 22 2nd half of 2012 new. positions 61,601 23 EHT /CPP /EI /WSIB /EXT HEALTH 93,195 24 Fire Dispatch Impact with change to Oshawa /4 new FF 263,304 25 Volunteer Fire Budget Increases 91,041 26 Extended Health 6,326 27 CAO- Budget adjustment for additional staff related costs 15,900 28 IT Maintenance Contracts 15,000 29 HR Payroll Service Charges 17900 30 Post - employment benefits 50,000 31 Animal Services Building Renovations 5,900 32 By -Law Staff Development 8,500 33 Cemetery- Return of Cemetery Plots 5,000 34 CBOT Phase -in from 2012 54,000 5 -13 MUNICIPALITY OF CLARINGTON 2013 BASE BUDGET IMPLICATIONS SCHEDULE "A" DESCRIPTION AMOUNT 35 Finance- Postage 8,000 36 Actuarial Review of Post Employment Liability 15,000 37 Receptions and Tributes- Retirements 10,000 38 Insurance 50,000 39 Bank Service Charges 14,000 40 Fire- Training manuals 14,000 41 Fire- Communications- Radio Equipment changeover 46,000 42 Parks- Playing Field Lights 5,000 43 Increase to Grass Cutting Contract 24,000 44 Molock Containers- Waste Disposal 5,000 45 MAC Roof Drain 30,000 46 MAC Elevator Contract 6,000 47 Ditch Maintenance (this year Trulls Rd- 50% funding) 92,000 48 Ditch /Shoulder- crushing of Recycled Ashphalt 24,000 49 Storm Sewer Maintenance 10,000 50 GPS Phase -in- Final Year 6,100 51 Sidewalk Snowclearing contract increase 45,000 52 Dust Control 10,000 53 Gravel Patch /Resurfacing 9,000 54 Winter Maint- Spring Clean up contract 10,000 55 Defibrillators 35,000 56 Increase to Comm Sery Bldg Maint 43,000 57 Grant Program 14,900 58 Various Other Changes 36,143 GRAND TOTAL 884,076 1 PERCENTAGEINCREASE 2.19/ dn; FinanceAdmin /2013 budget /rate increase summaries.xls 1/18/13 5 -14 MUNICIPALITY OF CLARINGTON 2013 BUDGET OPTIONAL ITEMS FOR CONSIDERATION SCHEDULE "B" 1 Tax Levy Contribution to capital 351,470 2 Proposed New Staffing(net of Engineering savings) 575,000 3 '2 New Summer Students 17,000 4 Staff Recognition 5,015 5 Comm /Tourism Branding Items 5,000 6 Clerks -Staff Development 8,000 7 Clerks - Office Renovations etc 10,000 8 Animal Services Furniture 8,000 9 Fire— Chemical Foam 5,000 10 Tree Inventory 20,000 11 Playing Field Maintenance 15,000 12 MAC Carpet Extractor and Vacuums 9,600 13 Tree Trimming and Brushing 9,000 14 Ditch Maintenance (this year Trulls Rd 50% funding) 92,000 15 Sidewalk- Herbicide 13,450 16 BIA Garbage Bins - Phase- in 10,000 17 CIP 7,000 18 Safe Communities Committee 5,000 19 Holiday Train Safety 1,500 20 Branding Program 50,000 21 Clarington 20th Anniversary 20,000 22 Clarington Insider- 4 editions 10,000 23 Green Committee Initiatives 25,000 24 Electronic Agendas- hardware, software, electrical 50,200 25 After Hours Emergency Animal Services 31,000 26 Citizen Survey 15,000 27 Heritage Grant Incentive 5,000 dn: FinanceAdmin /2013 budget /rate increase summariesAs 1/21/13 am MUNICIPALITY OF CLARINGTON EXTERNAL AGENCIES- 2013 INCREASES Community Care Clarington Older Adult Centre Clarington Public Library Courtice Branch Study (tax levy portion) Clarington Museums Visual Arts Centre Newcastle Community Hall Orono Cemetery Board Firehouse Youth PERCENTAGE INCREASE dn: FinanceAdmin /2013 budget /rate increase summariesAs 1/18/13 5 -16 SCHEDULE "C" 2012 REQUEST 2013 REQUEST INCREASE 27,157 28,110 953 180,225 204,000 23,775 2,693,272 2,759,491 66,219 - 5,000 5,000 246,383 258,072 11,689 185,482 192,901 7,419 13,000 15,000 2,000 10,000 10,000 - 55,000 55,000 - 117,055 0.2 t-- W 0 c^l M../ M O N Q c n Lu `� rt T � W W SCHEDULE "D" 5 -17 w z Z m a Q W z z z Zg �- d �- w LL O F- F- W O d 7. 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December 4, 2012 i;Y '� �' t , •� W. 14A,Y011 Coi AuNiTY O C&MwCRATF ❑ EuiCtiCEICY SEOCES SER's11SES St ?l h ., Municipality of Clarington i o Er,�I x I ls;,.•4v,� ;.t =,rc _Ire e1 40 Temperance Street SERVrcE I° x 1r a Bowmanville ON L1 C 3A6 Attention: Mayor Foster & Council SER VICES a PLAT ?;jl;�c « ;��Lrr�T� - 'aEASURY ' ERIGES •: a ❑ OTHER . RE:' Clarington Tourism MUNICIPAL CLERK'S FILE Dear Mayor & Members of Council Season's Greetings from the Clarington Tourism Marketing Board! We wish to thank you for your continued interest and support. Over the past year, CTMB has formed a Board with a balanced profile representing many tourism sectors. We have worked closely with the Tourism Department to initiate several marketing projects. We are hopeful that once an Economic Impact Study has been completed, Council will consider hiring a Tourism staff person dedicated solely to tourism in our community. In the interim, we ask that during your upcoming budget discussions, you will support initiatives which further develop Tourism in Clarington. Given that many tourism destinations are-summer oriented, we strongly support the hiring of summer students. Not only would it provide much needed finances for young people furthering their formal education. It would provide the manpower for Tourism Clarington to have a presence at various events around the Municipality. The Maple Festival, Summerfest and the Orono Antique Show attract local, as well as out of town visitors. However, the potential to "introduce ourselves" to the thousands of Canadian Tire Motorsport Park visitors is virtually untapped, aside from Boots 'n' Hearts. In conclusion, we thank you for your past support and respectfully request that you keep tourism in mind when reviewing the 2013 budget. Let's make 2013 a stellar year for tourism in Clarington! Sincerely, Petra Schwirtz, Chair If 5 -21 I owl, [A 1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON. 2013 DRAFT , P . AND CAPITAL .. i Overall Summaries Operating Budget 2 5 Capital Budget 233 . 2 MUNICIPALITY OF CLARINGTON 2013 DRAFT BUDGET CAPITAL CURRENT DEPRECIATION TOTAL REVENUE: Proposed Tax Levy 3,907,306 38,766,975 - 42,674,281 Estimated Growth - 885,099 - 885,099 Non - Departmental - 11,537,363 - 11,537,363 Administrator's Office - 12,000 - 12,000 Legal - 128,000 - 128,000 Corporate Services 265,900 221,094 - 486,994 Clerk's 35,000 738,600 - 773,600 Finance & Unclassified Administration - 1,567,000 - 1,567,000 Emergency Services - Fire 1,237,525 49,000 - 1,286,525 Engineering Services 19,020,366 1,559,050 - 20,579,416 Operations 2,339,900 543,665 - 2,883,565 Community Services 543,000 4,555,570 - 5,098,570 Planning Services 60,000 467,500 - 527,500 Clarington Library Board 85,714 - - 85,714 Clarington Museums - - - - Depreciation Offset (Non -tax levy item) - - 12,915,794 12,915,794 TOTAL REVENUE - MUNICIPAL ONLY 27,494,711 61,030,916 12,915,794 TOTAL CAPITAL & CURRENT REVENUE - MUNICIPAL ONLY 101,441,421 EXPENDITURE: Mayor & Council - 870,733 - 870,733 Administrator's Office - 661,091 - 661,091 Legal - 532,088 - 532,088 Corporate Services 390,600 4,575,236 - 4,965,836 Clerk's 35,000 2,965,092 18,409 3,018,501 Finance & Unclassified Administration - 4,419,069 375,472 4,794,541 Emergency Services - Fire 1,357,845 10,194,882 354,178 11,906,905 Engineering Services 20,998,366 3,497,759 8,811,778 33,307,903 Operations 3,187,400 13,741,948 2,201,444 19,130,792 Community Services 550,500 12,807,558 1,152,356 14,510,414 Planning Services 785,000 3,123,886 2,157 3,911,043 Clarington Library Board 190,000 2,879,491 - 3,069,491 Cultural Agencies - 762,083 - 762,083 TOTAL EXPENDITURE - MUNICIPAL ONLY 27,494,711 61,030,916 12,915,794 TOTAL CAPITAL & CURRENT EXPENDITURE - MUNICIPAL ONLY 101,441,421 3 otal from Overall Summary in Draft Budget Document $ 42,754,680 Items Not Posted in Budget Worksheets until Final Approval: Proposed New Staffing $ 575,000 Students (2 for 16 weeks) $ 17,000 Safe Communities Committee $ 5,000 Holiday Train Safety $ 1,500 Branding Program $ 50,000 Clarington 20th Anniversary $ 20,000 Clarington Insider -4 editions $ 10,000 Green Committee Initiatives $ 25,000 Electronic Agendas- hardware, software, electrical $ 50,200 After Hours Emergency Animal Services $ 31,000 Citizen Survey $ 15,000 Heritage Grant Incentive $ 5,000 Estimated Assessment Growth (2.2 %) $ (885,099) $ (80,399) 12013 Total Tax Levy $ 42,674,281 12012 Total Tax Levy $ 40,299,915 Net Increase over 2010 $ 2,374,366 Percentage Increase in Budget Report (inclusive of options) 5.89% dn:tr_admin /2013 budget /rate increase summaries.xlsx By -Law Organizational Chart and Summaries Departments Revenue Mayor and Council Administration Legal Department Corporate Services Clerks Department Finance / Unclassified Administration Emergency Services Engineering Department Operations Department Community Services Planning Services Levies / Business Improvement Areas Clarington Library Museums and Art External Agencies in final 5 10 25 28 30 34 44 59 68 81 95 121 148 158 160 167 186 4 C O C� C� OO 0 i M O W 0 C =aa :o = 310.� co V C N � � U Q J Qo W O O O O O O O O O aO O W w o o Cl M co Z V V 0 00 06 to N m � _00 P, Cl) Cl) N N N a0 N <t O O O O O h o 0 0 o O M M N (V N N rn m cO C °rn rn v m am rn LO r 00 OD 04 0 M v M I� r V N O O O O O h O O O O O W m 0) 0) O N D N N N N O N Cl) Cl) Co m N (00 (00 t00 C; O O O O O F O O O O O IlJ O O O O O m W O m D 7 m a) � N m N N N N N w w � o z z > a w w 0 w O H w O L- W D w W "J N a . p u.i W Q Zw Zw w J ~ Xw2 X0 ~ ® �0 Z ti r o J N N d d' N LO u�j O O It � a N N N N rn LO LO N 0 0 J V V O O N OD 00 LO N L L6 m a O O O O O v v v v o N G M W O O O O O O O O O O O O O O o O O O O O O O O O O O O O O O O O O V1 O O O O O O O O O O O O O O O O O- O O O O O O O O O O O o O O O O O O CN V' O O o CD o o O O m m O M O M M 'IT h M m m O M O O O m W W m (O O h r m c0 O w 0 0 0 O m O O CO m N O CO 1- N h M O N M N (O O N OO 00 h ` o Z h M (C CD O N N Cl) N Co O N N O O O m (D h O (n O M V «1 h (D L') N (O CO M O 'V 0 0 �'- 0) V' m O a1 oc M CD N N m Cl) h M M o0 (O V' M m M 00 0 4) N IT 'IT (O W C) O O (N� m V' -- (O V' v CO W) It M 00 m V' (n N h (fl N co LO W CO m V' M m h V M Cl) v V N v M CO m h m N N M N It C) %t h M CO - CV V CO 00 `. .� (M Cl) cN-^ m W CV CD N ... a0 N co ti N .. rn y o�LL. 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The revenues represent our best estimate of fees and disbursements that can be recovered for work done for the benefit of individuals and corporations other than the Municipality (e.g. fees to prepare and register development agreements). Respectfully submitted, Andrew C. Allison, B. Comm. LL.B. Municipal Solicitor January 15, 2013 32 m 0 I C a W 0) r =� 0 CO o. 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L II clarin 0j" Leading the Way 9t CORPORATE SERVICES DEPARTMENT 2013 BUDGET TRANSMITTAL The 2013 Corporate Services budget continues to promote the Department's commitment to the excellence in customer service corporate philosophy that Council and the Administration have worked diligently to promote. In providing internal support in the areas of Human Resources /Payroll, Information Technology, Purchasing, Communication & Marketing, and Health and Safety, the Corporate Services Department's multi- dimensional functions are integral to many of the core responsibilities of departments. Our goal is to provide the best internal support service we can to assist all. departments in serving the public and leading the way. The programs and services that support the organization have essentially been maintained in the core budget, with some minor modifications to accommodate the budget restraints and economic efficiencies. • We hope to continue partnering with the community on the events such as the Holiday. Train, Clarington Blooms, Mayor's Golf Classic and the For Love of Art, as they are valued and appreciated by the residents and by the groups that directly benefit. • IAFF. Collective Agreements will be negotiated for the 2013 and future years. We look forward to successfully negotiating agreements with the IAFF bargaining units. • . All departments will be assisted in the incorporation of new or updated information technology applications which continue to enhance overall effectiveness. • The Health and Safety of employees remains a paramount focus for Council and Administration. The WorkWell team's health and safety compliance review began in 2011 and continues into 2013, attempting to maintain the achievement of the last WSIB Audit. We look forward to working together in the 2013 budget year! Sincerely, Marie Marano, H.B.Sc, Director of Corporate Services 35 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379 36 M W O O O O o 0 O O O O O y O O O O O O O O O O O O W O LD LO m VM" N m V o if O ce N N M (D r 'V' V) to co O Z N ti N N (00 f U 4 0... 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CO 1-- (O C() 00 M T V' Cl N U7 V M Ut) O � co r I� 'V' (O M V' (� V N O a a0 UD Ln M U7 CD c', r V' CO W r v (p 00 LM C7 m N In M I- M r '�T M N H O N of 00 p Un O N M N N r M N O M O co O Ln V Lo M O O V' M V N co V Lo � Ln O CR O to r M M r O N r r M Un CD N r r N V r O M UC) O M M M M 7 N (D J B M M O M CD (`M V M U) M M M Ih r o M O CA M '�t M r Ih C) LO CD N V' LO Cl) Co to o n V r r In M Cl Ln V U7 V M Ut) O r I M r 0 h r M (o V N CO M w N M M W O M O .d- M W M Lo V' r O '�Y CD M N r V V' CO W r v (p 00 LM C7 m 00 In h CO 00 r '�T N O (O LC) r _ co M L Q v Cl) M r cr M M N U) ti 0 N 39 m M O C 06 Wz 0 z Aad LL �So d � my LU O O O 0 o 0 0 0 O t- O m 604 O LO N O 00 W ((0 U O O O O W N (00 N Vr W - (O 0) m M Q co Z U � r N M 6� O 00 O O O O O O V F O W 'V' O O O O O t- O m 604 O LO N O 00 r rn W (00 Vr W - (O 0) m M Q co co � r LO m 64 6� O 00 N N O Z N W 0 0 0 O O H O O O 0 O O 64 O O N V O N 0 m O W N ti O N 0 0 0 O o O O O O O O O O V 69. O N ti r M 604 O LO N i� 00 m rn W rl N O N w ry 0 F- LL U) w F- ry Z) 0 C �o U W � r � o F- O 0 � o Z ' W (° X W W f0 J F- W Z .jl C) c) C) O � to O I 16t I C�I Q 64 Ln (o al I 0 co N ri O N R C O Q) M (00 J Q C N N c r 604 O LO 0) i� 00 Vr W L6 0) m M Q co N � N Z W d X W 41 M W O O o O O O O O O O O O O O O O O O O O O O 0 0 o O O O O O O O o 0 o O o o O O O O O. o O O O W CO 0 0 0 Cl) 0 Cl) 0 0 0 0 0 0 0 o O 0 0 O N CV O O N d' o O CA N h O O O O O m (P O O- Z N Cl) (O �Y O h Un h -Un O O O N N M h h co W i Cl) r L'i W C LO M M N N r ............ O O O O O O O o O O O O 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O ... 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V O O O O O O O O O O O O O O O O O O H O O LU O M O M O O O O 1' O (V O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O (t) O M V. co O O M 00 M N O O O O O Co 0 0 O W a0 W V O V' W V: r O N L( W O O M M n r N W m � LO iL (D r N N N Cl) N N C4 m Cl) V V N r 1 L. V M N O N O O o O O O O O O O O O O O O O o O F' O O CD M O r O M O r O LO O r O o O M O o O 0 O 0 O 0 O 0 O 0 O o O M M (o (O W O N M W o 0 0 0 0 0 0 0 0 o I �. N N N O (O W (O O N O u) (0 O M (1) O h O N W M � W iL W r N N r M N N M m co V V N r V N N O N u7 M (q M O O O O O O O O O O O O O O O O O o F O O O O O O O O O O O O O O O O O O LLI O N M V' M r M M M W N M N t` NU') W M M O 0 O o 0 N 0 0 Ili 0 0 Lr O O (fl O O O o 0 0 M 0 0 O w h r w h r C O (0 N O M V w r r r N �- M M N co co iL M V u) M (O N r V V N r v v N O N N c 4Z 0 C J LU Q LU � �... ce g O.0 M = Z O (Ui W X> w H to E LL U, .0' � p W a w w m ate+ O Lei J a 0 U OLL o O a X w H i3 Fn Un w O U W J z z z z z z z z z z z z z z z z x x x x x x x x s= x x x x x x U U U U U U U U U U U U U U U U rz a a a a a a a a a a a a n. a s N M V W O M O N M 0 M M OO LO M M M M (O W W W O O O O M O h h h h h h h h h h h h h 1,� r r LL' O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O f O O LU O O -O O O O O O O O O O O O O O O O O O O O O O O O O O O O z W O O O O O O O O O O O O O M O M O M O M W C Z) co co M W co (D co W M W M W M (D M W M (O M W M W M W (O W W W X t r CO (D Z (6 M M N (D (O (O M r M r M r M r M r M r M r W U w O O �- O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O J (n r r r r r r r r r r — r r r r Q LI11 z u7 M (q M (D M (O (R O W M N M W O O UD h W M V' !p h N O h O M O h h M h M -1 ui co M u) u'1 il- N O h M (O M LO O O C) r O « M O O oM0 h 4- W r h O_ N u) M M MW W �j M c ui M N CV r N O h (O M a M CO,) r r L Lo M co co V V N N O N M h h M 6. 4. u') h � M V O V' W h W M N Cl? (n M W O O N h M M W M W M a M h O V' O O V w (M M r O w N d' 4- M W O N M N W W A N V' _ W M M O h (O M u) { r r L Lo M co co fD N u) M (O N r M M a (h r v v 0 N 43 W O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O 0 O o O O u 0 0 0 0 0 0 LO 0 0 0 0 0 ° Z w o U N N N 0 0 0 0 0 0 0 0 0 0 0 W D °o o °o Lo °o o ° °o m� °o o° o�� °o o° °o m °o (o m M ri r c3 r c° r) °m M O N H U.1 0 0 "O 0 0 O 0 0 O 0 0 ° 0 0 O 0 0 O 0 0 O 0 0 0 0 0 0 0 0 O 0 0- O GO Q 00 Cl) U7 O M (O O --0 O 111 N U) i-- �- N r N N N O N F 0 O o O O O O O O O O O O O 'O O O O O O O O {U (' Q O O O " O O U) O O O O CO O O O O O O O O U7 O O U7 Cl O O O Q LO M r O N r N LO N rl H O N oQ� °� 4 m L J� J U C) Z O�aO �0 = � O O a co O z a O N W Q W W cn w CL m CL O z W u1 u ° Y w LLI m W Q O u- U W mU R a a m c O LL W d¢¢ W W W a W a W a W a W a M = x= x x x z x C14 r c0 0 0 0 O N LO w ti °o °o n °o °o r� °o °o °o °o r• °o w 0 °o 0 o 0 °o 0 °o 0 °o 0 °o 0 °o 0 °o 0 °o I= Z Im c 0 (moo (`no U) LO LO m LO Ln LO coo m xW IL W i Z (o W co ca c6 co co co m V O a 0 O O O o O o O o O O O o O O O O 0 F. F, W J ONO o .0) r h co r O O CO (l� a ti N h V ao tN0 (O ^ O rn h O 0° U7 Cl) N M N a N N r N N N N N O N I ..I M� 0 0 (to a - t--: M LO o o 0 ol N m O a (O o (O co (O r M r M a h N I- N N 0 N K n� m � IOX � m O � co� m � � e / 2 ) § / � b<� e / ƒ LU e J \ �� g / LU @ \ §I & w } k� % §� § U)� « | § ±I P o :7 Lu uz. LU a .2 �o� § 6 it Lu r®n Q -- - - / / E ) ) :y �.$ % �.\ a e aj to § \ \ I \ ) � \ \ \�j ��J \ ��\ ) (\ / { 21 \ } } 0 n E �)\§} u »u? /=n #)#\mom# )§k{0 ] /£�J2\ )�cm f ■ :— _.2 G t / CL / � ) U ) I Z. w § ul z 0 � k § §!/ I ■ ),c 8 } k�� \ k ) o :a 2 \\ 6 0.% o o w� ��\ { \ \ 0) :$ \ ) -i% ( $ a ) §~ , ° � « %§ \ 01 ƒ 0. $ 2 :» ) f / :4 \ } 0 n E �)\§} u »u? /=n #)#\mom# )§k{0 ] /£�J2\ 45 MUNICIPAL CLERK'S DEPARTMENT 2013 BUDGET I am pleased to present the 2013 budget for the Municipal Clerk's Department. The majority of the departmental budget is allocated to maintaining current service levels and programs for our residents. There are, however, a few enhancements identified in the proposed budget, ie: ➢ Office Renovation, Main Office — This renovation will allow for the relocation of the Municipal Law Enforcement Officers into one general office area, thereby ensuring that each officer is working in an enclosed office area due to confidentiality concerns. ➢ Software Improvements — Purchases of new software will afford the opportunity to improve our operating efficiencies. One example is the implementation of a meeting management software solution, which will allow for the automation and streamlining of the agenda preparation and minute taking process, as well as the publishing of the documents. ➢ Staff Development — Increases in the staff development areas of the department have been identified to ensure that all staff remain current in their field and to ensure all necessary staff are properly trained' in Municipal Election processes. ➢ Staffing — The one position referenced in the budget for the Municipal Clerk's Department is a Manager at the Animal Shelter. This work unit is separate from the rest of the department, in that they operate from a satellite location. The proposed position will be located at the Shelter, working directly with the staff that is being supervised. As always, the members of the Municipal Clerk's Department will continue to provide our current service level standards to our residents, operating within the budget provided to us by Council. Respeg utf�ll� submitted, �vL -Barri , CMO nicip lerk 46 M W O O O O O 0 0 O 0 0 0 O O 0 0 0 O O O m W 0 0 C 000000 0 0 0 0 CC 0 0 0D� 0 0 0 00M000 0 0 0 0 0 o co O M 0 O O O O o V O o O o N 0 0 h M o O r r ce v M O M O r M N O M I O CO rn M O O W o O O Z F o O (n @ O In In Cl) N W m O r W CO lq `-' O r CD (D co M v r h OR rn ao ... v (D M z w = H _ `- (n (D 1„4 w v W w W N v O N W X w o z W w o z W w Z 0 M N c 4 o R lu U- U- U C 3 eo a U m N c � U � Q m O O 0 0 0 0 0 O 0 0 O O O O O 0 0 O O O O O 0 O 0 O 0 O 0 O 0 O 0 O O O O O m O N O O O O O O O O O O O Ue O O O O 0 0 O O O O N V co 0) O O o 0 0 G Oct Iq M O O O LQ (D lf) V' CA M W r O O O M h O CO rn l0 O h W W O W F o N (n @ (n In O N M m O v y r M CO M `-' r O CD (D co M r r W OR O M ._. H ... ... .� W v z w = H _ `- O W I w o z W w W N N O N W X w o z W w o z W w Z 0 W U� W Z? W w o O o O O o o O 0 0 O O O o O O O I O o F O O O O O O O O O O O O O O 0 0 O O O W O 0 C7 O O F 0 O 0 o 0 CD O 0 O O O 0 O 0 O It CO (n N 00 r' O O O O O 00 N c0 N r O O O W V O O v (M act (t) � O In (q N O V) xa.. M u) m co (D t O O N (c � rn l0 .r-- h W (LO7 M (� F o (on LO m O W W W N 1N4 v W v �= W r w (LO (LO w Z N r N O O O O O o o O 'O O O O O O 0 0 O O O F O O O O O O O O O O O O O ' O O O O O O w 0 0 (' O O 0 O 0 O 0 0 0 O O 0 O 0 0 W M W 0 M r o O 0 0 O 0 0 0 O O lc O O cc O lc (n O (f) O O O r (n N O v (M O (t) (t) O co m (o rn co V) xa.. M u) m to `-' N (i co (N (c � rn l0 .r-- rn W N v z F o (on LO m O W W W N ti O W �= W X W(L w (LO (LO w Z Z W> W N W z O = ~ z w w a W v z w = H o co V o r 0 0 m o W m m W M o W N rn o J O M a ui of M M W M (n M W m M M V (� a-- M (D ti _ F- m w 'd' a O 0't O lfl (O V v �-- M = m 'V tt <- j V M M M to V W O 0) 47 V' M O ❑ w W Cl) �-- (T O O O O r (n N N M O V W W (n h (o rn ti (D xa.. W W w M N M h V' O V � = iz ... ... M W W = M z F o (on LO m O W W W W ti W �= W X W(L w (LO (LO w Z Z W> W w W z O = ~ z w w a W v z w = H O W I w o z W w W z M Z Wa W X w o z W w o z W w Z 0 W U� W Z? W w I=_- p Z o W U W U w a 0 = H = >gLL o = z uipzi mW W o U- -J Z W ❑ Lll coQQ W -, OQ. (n w W 0 a. W w0 W d C7 d w ; X _� z a v z i ❑<n z a- z w wQ �Z ❑ ? Z= Z Q Q X W O wQ O..Z Q? In p Z z = Q= Z W 2 J � O F- _ ¢ ¢ a 0 U � � = n. Q Q � a � U u. F- W G o co V o r 0 0 m o W m m N M o W N rn o J O M a ui of M M O (li M (n M W m M M V (� a-- M (D ti V 0 m w 'd' a O 0't O lfl (O V v �-- M = m 'V tt <- (D «) V M M M to V W O 0) 47 V' M O IT G O M Cl) �-- (T O O O O r (n N N M O V C o <t (n h (o rn ti (D O N W W n M N M h V' O V (D ti N �. ... ... M M (on LO m O (N r-- ti (LO (LO (D N O N P N 0 0 0 (n (n O O W N M W (D 0 W M a M 7 (0 m 0 O 0 00 7 O 0 (D N N O O O O O V (O a0 C) O co M (f) 0 0 O O 0. 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O m o N O 0 O 0 N (D O LO m O w (O O O (O O N Q (n N O O (O O N (O Cl v r r C\ 6 V N ei O N 58 M W O O O O O O O O O O O O O O O O o O O O O O O f/I O O O O O O O O o O O O O O O O O O O O O O O 00 W O O O O O O O O O O o O O O O O O O O O O O O 0 O O O M O ct In w O O O O If') m O O O II) O Vi = In w O O In In 0 r N m I N Cl 'T W co M r O u O z r O )t) )f) O V co co M r O r r w O h O co co M r w O h O .q 00 00 M r m O N co 00 M r m O N I'T - co M r O m O N N O M r O r N N V - co M r O r N N I M W M r O r N N � - 00 M r O O M r r (O O to r 04 M M r r r Cl) r r vi M N O) O) M N c Q 0 m d F tu L LL CA co 16 0- N N .v U Q C4 O O O O O O O O O O O O 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 p 0 0 0 0 ty O 0 0 O O o O 0 0 O O Cl O O O O O O O O O O O Ve O O 0 O O O M O ct In w O O O O If') m O O O II) O Vi = In w O O In In 0 r N m I N Cl 'T W co M r O r r O )t) )f) O V co co M r O r r w O h O co co M r w O h O .q 00 00 M r m O N co 00 M r m O N I'T - co M r O m O N N O M r O r N N V - co M r O r N N I M W M r O r N N � - 00 M r O O M r r (O O to r 04 M M r r r Cl) r r vi M N O) O) a N 14 O N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 'O O O O O O O O O O O O O O O O ty O O O O O O O O O O O Cl O O O O O O O O O O O Ve O O O O 0 O o O O O M O O O O In w O O O O If') m O O O O O II) O o I( O In w O O O O O I[) O In 0 N du N O co 00 M O m V Lr) O V 00 CO M O m I N Cl 'T W co M r O m � Lo O ' T W ro M r O O In Lo O I 00 co M r O O )t) )f) O V co co M r O O 10 to O ''V CO M M r O m O h O W co M r w O h O co co M r w O h O .q 00 00 M r m O N co 00 M r m O N I'T - co M r O m O N N O M r O r N N V - co M r O r N N I M W M r O r N N � - 00 M r O O ❑ W X W LJ.� � J W z CN! 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N (0 C) J O O M O O IO O 61 (O O O O O O) rn w (V M O M W O N O N O N O N O N O N O O O O O O O O m O O N O N 0 O N O N O N O N Cl) Lo o C) h V' O IA cc=:)) h V O 0 O h V' O M O h q O w O h V' m m O h d' m II) O h � O w O O W N O co �, 00 M + Zmmmmmmmm�mmmmmmmmmmmm W O O O N O iW co M O O O N O 00 co M O N W N O 00 CO M O N W N O O O M O N du N O co 00 M O m V Lr) O V 00 CO M O m I N Cl 'T W co M r O m � Lo O ' T W ro M r O O In Lo O I 00 co M r O O )t) )f) O V co co M r O O 10 to O ''V CO M M r O m O h O W co M r w O h O co co M r w O h O .q 00 00 M r m O N co 00 M r m O N I'T - co M r O m O N N O M r O r N N V - co M r O r N N I M W M r O r N N � - 00 M r O O ❑ W X W LJ.� � J W z O O (O N O O h h CO O O h ID V' h O O O O O O O O I0 h M O O O O M If) O O h N N (0 N IO J O O M O O IO O 61 (O O O O O O) d' O (V M O M W W IC) = O LL) ri Q) [Y V CO (0 «) II) IP IP V N In M V' Cl) O h LO F h O O O 00 N� h (O O V' LL) O O co N N to U) N N N U O N ch- rl- M 04 CN! ' a r M M N N N N O) O) a 14 0 O N w M O V w W In d' M M O O O m � O W T N CD r O IO N V �"' Ifl (fl ID O O r r 'cr d' V r r 00 aD a0 Q ri 0) If) Itj (0 «) II) IP O O N O N V' )f) O N m m N N O O 00 ;1 h (O O V' h h ID N LL'd) O N O O rl- M 04 CN! ' r M M N N (N N O) O) a 14 0 N N ;l) -C clanngton Leading the Way Dear Mayor Foster and Members of Council, I respectfully submit to you the 2013 budget for the Finance Department. The Finance Department section of the budget also includes Unclassified Administration as well as Council's support for the Board of Trade. A primary cost that is reflected through the unclassified administration section pertains to insurance. This component includes premiums to the Durham Municipal Insurance Pool, deductibles on claims settled, adjusting fees for external adjusters where needed and costs that are below the deductible level for claims. We have made great strides through our participation with the Durham Insurance Pool to minimize the annual increases to premium costs. Clarington has always held the position as Chair of the Durham Municipal Insurance Pool. What is generally unpredictable and somewhat uncontrollable is the cost of claims. With a five to ten year window on settlement or litigation of claims, there is an upward pressure here as costs escalate through court awards as time goes by. Departments are as proactive as they can be within their budgetary constraints to minimize claims occurrences. A continuing focus in 2013 will be the appeal to the development charges background study. Taxes receivable will also continue to be a major focus for 2013 as it is important for both the Municipality and individual taxpayers' financial well being to prevent significant arrears from accumulating. We have had some successes here in the last two years. The Municipality participates in those assessment appeals having a significant impact to the municipality in order to ensure the municipality's interests are protected, this will be ongoing in 2013 for significant properties. We will also continue to apply pressure to get new properties on the assessment roll this year. 2013 is also a reassessment year for taxation purposes which will have implications for both staff resources and education to Council and the public. During reassement years, a great deal of our revenue stream is at risk of deterioration due to appeals as well as triggering the need to review our significant properties. The Finance position referenced in the staffing plan is for a financial analyst. This position is needed both for assessment appeal support (described above) as well as budget analysis and policy support. This position would support monthly variance reporting as well as transitioning to quantify and report on service levels along with support to the significant policy work that Finance is currently involved in. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379 61 Last, but not least, the funding for the Board of Trade and the funding for the physician recruitment program through the Board of Trade are reflected here as existing Council approved initiatives and reflect recent decisions of Council. As always, it is our primary objective to meet the needs of Council and the citizen's of Clarington and we will continue in those efforts within the limits of the resources that are available to us. I would like to thank Council for their ongoing support. Yours truly, Nancy M. aylor, BBA, CPA, CA., Director of Finance /Treasurer. 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CL �I o FL W i W w �° s u, W Z' a C E T >';� N °o � >> n Y m FzIC Q.� N'L m s G. d C- 00 ~I� Z U O o U N a O x a N U a) 2 .� Z (� I c V) CU c'i a�i n �' w �a c °a W 19 I �_. a) a) E EEo Qo�3 a) ii' CL i �i WWi�iiU z °min >° �A I , W Ism LL •= Y o !m � i o _ Vlm ? vlO W'U Q W'c of C) Q 2.$ V QI.c` m � �Im c� I V!O a U I � I I� ' m Q c o a`> a o m I- - - -- - - - -- g �! a a i c a e E R!a -j .2 n CAD u�LLg o > 3 na x I� C� a 0 ro a a re re d� m¢¢ + — --- --- -- — -- — - — -- -- ----w c m IQm�o oo$�i=v�aorv�x° � w � W WIC W p'a (D W.0 m W l� W W!� c Z'` m ®la a ylm Q) CL �I o FL W W Z' a >';� N °o � >> o _ Vlm ? vlO W'U Q W'c of C) Q 2.$ V QI.c` m � �Im c� I V!O a U I � I I� ' m Q c o a`> a o m I- - - -- - - - -- g �! a a i c a e E R!a -j .2 n CAD u�LLg o > 3 na x I� C� a 0 ro a a re re d� m¢¢ + — --- --- -- — -- — - — -- -- ----w c m IQm�o oo$�i=v�aorv�x° 69 Mayor Foster and Members of Council Overall this past year we have seen a small reduction in the total number of calls; at 3,396 we are down approximately 2% from 2011. We have also seen a reduction in our total dollar losses that we report to the Province. I would like to attribute some of this reduction to the education that has been provided to our residents and our business community by our Prevention and Suppression staff. Probably the most significant challenge we had over the year was all the work in submitting Committee Reports for the various approvals needed for relocating the site for the Newcastle Firehall, dealing with some contamination issues and tender awards etc. With the tender being awarded and the ground breaking ceremony now having taken place and I am excited to report the contractor started work prior to the end of the year with an anticipated completion date in November 2013. With regards to budget considerations for 2013 we have, for the most part, been able to keep costs consistent with last year. The Department has only one significant capital project which is the replacement of an aerial truck in Newcastle. The only one not of a routine matter would be the finances required to move forward with the new Next Gen Radio system, expected to come on line in 2014. Here are pictures of the new Fire Truck for Station 2 and the rendition of the new station. Gord Weir Fire Chief CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F(905)623-6506 70 M W O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 00 W O O O c6 ti 6 (V I� V' O W O cr "' O0 cc O O O (0 O m m (n M O O D (0 I� r ` ce O N N (n (0 h O r O O (0 O N (n M O Z O (0 O w W r m I- M N W `N-' O M N N ... 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Director Engineering Services DATE: January 17, 2013 RE: ENGINEERING SERVICES — 2013 BUDGET The Engineering Services Department will continue to focus our efforts in 2013 on our vision for the department as a whole as we look to further develop, strengthen and expand upon human capital within our department while remaining flexible enough to respond to the potential for changing market conditions. Having access to in -house talent and continuity lends itself well certainly to cost savings, but also to an even more aggressive focus on maintaining and improving the overall condition of our roads, especially in the rural areas in addition to having a level of readily accessible technical support for all Clarington Departments. In 2013 we will take a large step towards expanding and integrating the transportation network, the No. 1 objective of the "Investing in Infrastructure" portion of the Strategic Plan, with the design and construction of the bridge carrying the CP railway over Green Road and the missing link of Green Road between Aspen Springs Drive and Boswell Drive south of Highway 2. This long awaited project will provide a significant improvement to the transportation network in the West Town Centre area of Bowmanville and, in addition to hopefully stimulating further development, will be the backbone of the area long into the future for all users. As with every year work on maintaining and improving our road and bridge infrastructure through our pavement and structures rehabilitation programs will continue to be a priority in 2013 in both the rural and urban environments. In 2013 Clarington will continue to work in cooperation with the Region of Durham and the development community to complete several road infrastructure improvements that will satisfy the needs of existing residents and businesses as well those of the residential development industry over the next couple of years. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623 -3379 F (905)623 -5506 Page 2 of 2 ENGINEERING SERVICES — 2013 BUDGET 33 The year 2012 met our expectations in terms of building permit activity and building permit revenues. Based on this past year and CMHC's forecast for 2013 it is our hope that building permit activity continues to be stable but should it not we remain flexible both in our budgeting and in our staffing so that we can adjust, as necessary to the potential for changing market conditions. In 2013 the Park Development Branch is proposing to construct the first phase of Port Darlington Waterfront Park -East Beach. The development of Waterfront Parks was one of the top priorities identified in Clarington's Strategic Plan. In 2012 the initial phase of the West Beach portion of Port Darlington Waterfront Park was completed. The Port Darlington East Beach development has three main components; relocation of East Beach Road, stabilization of the eroding shoreline, and the construction of park amenities such as playgrounds, a water play area, walking trails, a park shelter, seating areas, and parking. Also proposed for 2013 is the installation of Clarington's first outdoor artificial turf sports field to accommodate the growing demand for more football, soccer and field lacrosse facilities. This field would allow for practice and play in the shoulder seasons when many of our natural grass fields are not available for use. Other park development projects proposed are Tooley's Mill Park, Longworth Park Phase 2, Lighting improvements at Bowmanville Rotary Park and Trail Improvements at the Samuel Wilmot Nature Area. Once again this year we gain significant benefit from an early budget process that allows us to go to tender early in the spring, with all of the cost savings benefits inherent in that early process. And so, in summary, the year 2013 will be a year during which we continue investing in assets that Clarington can retain and build upon for the future. Our main priority this year will be the continued shift towards the development of a strong infrastructure renewal program and the development of in -house talent and expertise. 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N = G c IOU o o° o la ro :�C� °°o a �, a:Qm a'aU cn ��c� mol -jmC)d Y� mI Y� 96 1 0 0 I am pleased to present the 2013 Operations Department budget for your approval. The Department will continue to focus on maintaining our infrastructure with the resources provided. The Department is responsible for 900 kilometers of roads, 346,000 square feet of building space and 175 hectares of parks and open space. In 2011 we under took a storm water pond audit to address the number and age of the ponds in the Municipality that have not yet received regular maintenance. Maintenance efforts for storm water management facilities vary from pond to pond. A maintenance program, appropriate to the ponds within a municipality, may or may not require annual works to clean out the pond bay(s), remove invasive vegetation, etc. Most sites will require routine mowing of the slopes above the water level, weed control, litter pick up, etc. The maintenance program will aim to restore the original design function of these facilities which serves many benefits such as reduce flooding potential for public / private lands. In 2009, Trow Associates Inc. prepared a roof audit on forty municipal buildings. Their recommendations and estimates of probable cost to repair and replace roofs between 2010 and 2015 is over $1.5 million. The Department has completed six roofs to date and will continue to budget annually as part of our preventative maintenance program: Rural roads are becoming a major maintenance issue for the Municipality. Our rural high float roads are deteriorating due to ever increasing traffic volumes, poor drainage, larger farm equipment and heavier loading, severe fluctuations in our weather and the increased demand for higher winter maintenance service. Last spring staff with members of Council travelled over 94 km of roads to inspect the current status of our road program." Clarington is very fortunate to be experiencing growth that will enhance the quality of life that residents enjoy. This growth impacts this Department and Council needs to be aware that existing resources will not be able to handle the expected level of service. I am referring to increased lane kilometres, rear lanes in Brookhill Subdivision, and the future development of East Beach and other parks and open space. These new responsibilities will continue to impact our existing infrastructure and our levels of service. The Department is pleased with several accomplishments completed or underway in 2012. ✓ The Municipality has engaged in the testing of retro reflectivity of municipal traffic signs, including lettering and colour to ensure they are easily read during the day and night time. This testing ensures all sign requirements meet the Ontario Minimum Maintenance Standards. ✓ Our annual sports field permit program issued 478 permits totalling 11,772 hours of use. The use of our outdoor municipal fields has increased significantly over the past few years. ✓ Completion of the Heritage Gardens at the Newcastle ,Community Hall. ✓ Assumed and maintain leash free park, Nelson Street Parkette, and Darlington Sports Centre Skate Park. 97 ✓ Over 800 MTO and preventative maintenance inspections on the municipal fleet. ✓ Revision to the Municipal Cemetery By -Law. ✓ Partnership with the Rotary Club of Bowmanville for our Annual Pitch -In Program. ✓ Implementation of an IT program for community buildings requests. ✓ Facilitated over 3,000 work orders affecting our infrastructure. Our Challenges: ➢ Demand for improved surface materials for sports fields. ➢ Climate change affecting our current service levels. ➢ Deterioration of our rural road network. ➢ Catch -up on storm water pond maintenance. ➢ Forestry, block pruning to rural trees. ➢ Increased asset inventory. ➢ Limited staff resources. ➢ Integration of artificial field into our maintenance operation. The Operations Department looks forward to working with Council and all Departments for continued improvement in approaches and methodologies and to further best practises applications. 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We continue to strive for excellence through the provision of state of the art recreation facilities that are welcoming, safe and maintained with a sense of pride. Overall the 2012 Budget performed very well as staff maintained our service levels, minimized any expenditure increases and maximized all revenue opportunities. Our recreation programming, particularly Aquatics and Summer Camps, experienced positive growth as our programs continue to be well received by our patrons. Our programming staff continually strive for new opportunities for our residents and will be introducing enhancements, such as lacrosse and soccer camps, Learn to Skateboard programs and expanded fitness programs that reflect feedback from our residents. The Community Development portfolio has emerged as a community resource that more and more of our sporting and community associations take advantage of. We continue to offer assistance and support to our various partners throughout the community and comments are very positive as events such as the Rotary Ribfest, Kids of Steel Triathlon and the Clarington Sports Hall of Fame, to name a few, continue to grow making Clarington truly unique. Our Facilities Division made great strides in the areas of energy conservation, safety and accessibility upgrades. Our vision for 2013 reflects on continued commitment to energy conservation and accessibility while we maintain a focus on containing expenditures. This year's priority for this Division reflects the first phase of a significant renovation project for the Clarington Fitness Centre. Funding has been provided to complete the design component of the project to be followed by the 10 to 12 month construction phase in 2014. Once funding approval is received, staff will prepare a rollout program to accommodate our members and patrons as we anticipate closing the facility for up to 12 months as the renovations take place in 2014. 1 am very proud of our departmental staff as they continue to reflect true professionalism in promoting the benefits of recreation and a healthy lifestyle for our residents. We believe our programs and facilities are second to none and with the continued support of Council and our community partners Clarington will truly be looked upon as a progressive and caring community. Res ectfully submitted, >rh P. Caruana iirector, Community Services 124 . 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W • N �CIm o a U C7 U) LU Z aZ. z ai( �. 3 , Z) c� CIS (ICU 0 r9 i s z e____J N U I O > C N N w O- <6 Q IWL d � ai a 'o a� y CL a) o �f6 w E c C a) .m+ U > '- a) m O n.D0 =cn w cD I_ J �•` �• N a) CO CL ZIP ml �•� aril 3 0 C. m e.o z < ®I U' co o alp a a L ai m m iU �i� �. 3 , Z) c� CIS (ICU 0 r9 i s z e____J N U I O > C N N w O- <6 Q IWL d � ai a 'o a� y CL a) o �f6 w E c C a) .m+ U > '- a) m O n.D0 =cn w cD 149 • Leading the Way TO: Mayor and Members of Council FROM: David J. Crome DATE: January 10, 2013 • SUBJECT: 2013 BUDGET - PLANNING SERVICES TRANSMITTAL LETTER The Planning - Services Department provides a wide variety of professional planning services to the residents and businesses of Clarington. It continues to focus on the statutory responsibilities under the Planning Act, including the review of the Clarington Official Plan, various planning studies and the review of development applications. More broadly, the Department also deals with heritage, agricultural, economic development, land acquisition, community improvement, environmental stewardship and sustainable development issues. The Planning Department remains stretched to fulfill its mandate and expectations. The 2013 salary budget provides for the following new positions: • One student Planner • Two new Crossing Guards The student planner position is part of the gradual reintroduction of student positions at the Municipality over 3 years. In addition, I anticipate that we may need up to four new crossing guard locations: two in Courtice due to development and increasing traffic levels and two in Bowmanville to serve the new Duke of Cambridge School. The crossing guards currently at Ontario Street Public School would be redeployed. In addition, there is a new Sustainability Development Coordinator contract position that is fully funded through a Provincial Grant. Land acquisition activities focus on key lakefront properties. Funds are also used for park and open space requirements in accordance with the Land Acquisition Strategy. Increasing the municipal land base is critical to meet the long term priorities of the Municipality. Advance acquisition allows the Municipality to avoid inflated prices and in some cases, potential expropriation. Land acquisition funding is proposed to increase to $725,000 reflecting inflation and gradual increases to levels contained in the Land Acquisition Strategy. A moderate increase in the CIP grant budget is submitted for Council's consideration; specifically $55,000 for Bowmanville (a $5,000 increase) and $22,000 (a $2,000 increase) for Newcastle. Demand for CIP grants remains strong in Bowmanville and Newcastle and both areas have been oversubscribed since mid year 2012. In addition, Orono has the use of funds from previous years. The $10,000 for Courtice streetscaping projects is maintained. Funds for CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 -623 -3379 TF 1- 800 - 563 -1195 F 905 - 623 -0830 150 PLANNING SERVICES MEMO PAGE 2 2012 have been committed but have not been paid out as yet, awaiting the completion of the approved projects and the final documentation from the successful applicants. In 2012, Planning Department revenues exceeded our target. One large subdivision in particular significantly contributed these additional revenues. It is anticipated that new development applications will continue at current levels or slightly decrease in 2013. Revenue projections have been boosted to reflect the 2012 experience and inflation. I would be pleased to address any questions you may have. Respectfully submitted, David J. Crome, MCIP RPP Director of Planning Services DC:sn M O W 0 4� Q W iQ �aC') O C N C Q m V W O O O O O O O O O O O (n o 0 0 o O o 0 0 0 0 0 O D O Lri Lq O N � O) OOD M 00 co N O) N F- z M 0 N ? 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V m w O O O O o o o O a0 0 O O {iJ 0 0 0 O O 00 O 0) O a1 V N 00 o C N N Z co v O o O N 0 uD co m 0 o 0 0 0 0 0 0 0 0 0 o 0 O 0 O F W 0 V' 0 O O O O O o O O O co m 0 0 o r r O O O N V O h n 0 CD O LO V) W m Cl) V' r tl W 0) co 0) m N N N O N N r 0 N c0 N W N O N 0 0 0 0 o O O o O O O 0 V' 0 O O O O O o O O o m 0 0 0 (N o o co 0 O O co N O LO '~j tVj W O N oD N m N r 0 N c0 N W N O N O O O O o o O O F OOS O O O O O LLJ O O OD 00) 0 o O W O O N c0 O 0) 0) O O It 0) to OD OD 00 M V O co � � 0 N N N O N Z U C7 O O p C9 U Q w W W W F W a a O 0 0 ca m M M 00 m m m m M m J J J J J J 0 0 0 0 0 0 Z Z Z Z Z Z gggg�3 U U U U U U N (0 W O N:) O O O W O O O O O O M H h to h n r ti W° F°',2 o o Z O O O O O 'O W � 'U z N Z cNO co C4 cNO C, cNO cNo v1 W O d O O O O O O O X O r O O O O ~ 6 W Z 0 0 0 0 0 0 0 0 0 0 0 C 0 0 0 0 0 Q o o N o o co 00 O 0 0 N N � Lo OM Q dt r (00 000 000 N CV N N O N 0 0 0 O o 0 o O J O O Q O O o 0 0 V' 0 O 0 O o O O O O 0 0 N O m m c00 '~j N O N oD N O N 161 162 November 30, 2012 Mayor and Members of Council Municipality of Clarington 40 Temperance Street Bowmanville, ON L1 C 3A6 Dear Mayor Foster and Members of Council: ®9 % Clarington Public Library ® Telephone: (905) 623 -7322 163 Church Street, Bowmanville Ontario, Canada L1 C 1T7 www.clarington- library.on. ca, Please find attached the Clarington Public Library Board's 2013 current (operating) and capital funding requests, as well as the four -year forecasts (2014 -2017) for both current and capital budgets. Again this year, the Library Board has prepared its 2013 current (operating) budgets mindful of the need for. continuing restraint. There are no funding requests for new services, no funding request for growth, and no funding request for new staff positions. The Library Board is requesting a funding increase of $66,219, or 2.46% from the Municipality for the year 2013, for an overall municipal request of $2,759,491. This funding will maintain the existing level of library service to the community. Most of this increase comes from negotiated salary /wage increases and the increased costs of existing benefits. The Library Board is also requesting that funding for a Needs Assessment for Library Services to the Courtice Community be approved for the year 2013, earlier than previously planned (2015). This study will determine the location and size of a future library facility and the potential need to purchase land. The Current Budget Forecast 2014 -2017 includes expanded public hours for the Newcastle Branch — five (5) additional hours in 2014 and five (5) additional hours in 2016, in response to the demand for a more accessible schedule of public hours in that growing area. The Capital Budget 2013 and Forecast (2014- 2017), estimate collection, technology, and facility needs. Within these time frames the Library Board hopes to continue its plans for improved service space to serve the residents of the Courtice community. The library's role in the community continues to evolve with the need to respond to increased technological applications and to the changes in demographics and customers' needs. We are able to meet these needs and changes with your financial support. Thank you for your assistance in the delivery of public library service to the residents of Clarington. Sincerely, Gail Rickard, Chairperson Clarington Public Library Board Copied to: F. Wu, Municipal CAO N. Taylor, Director of Finance/ 2013 Budget Request for Council Revised A. Clarington Public Library: 2013 Current Budget Request 163 The overall current budget request for 2013 is $2,950,057, an increase of $66,219 or 2.30% over the year 2012 budget of $2,883,838. Revenue remains relatively stable, from 2012 to 2013 at $190,566. The 2013 municipal tax levy funding request is $2,759,491, an increase 'of $66,219 or 2.46% over the 2012 tax levy of $2,693,272. The major factors that make up this 2013 budget increase of $66,619 include the following: 1. Salary/wage cost of $55,992 or 1.94 %. This includes 2013 contractual wage increases of $37,959 and benefit increases of $18,033. 2. All other increases of $10,227 or 0.35 %. All other increases include library materials, facility services, products and supplies, public programs, purchased services, computer expenses,, staff development and transfers to capital reserves. There are no requests for new staff or other current budget expenses for improvements in service levels for 2013. Strategic initiatives will be accommodated within a budget with no additional financing beyond year -on -year impacts. Clarington Public Library- Current Budget Request 2013 Category Yealr 2012 Yir on Yr ` 2013 Total 2013 Change Impact Request %: Salaries / Wages $ 1,725,423 $ 37,959 $ 1;763,382 1.32 %0 Benefits $ 450,818 $ 18,033 $ 468,850 0.63% Subtotal SalariesMlages /Benefits $ 2,176,241 $ 55,992 $ 2,232,233 1.94% Library Materials $ 289,529 $ 5,325 $ 294,854 0.18% Facility Services $ 132,803 $ 680 $ 133,483 0.02% Products & Supplies $ 51,345 $ 1,027 $ 52,371 0.04% Public Programs $ 7,160 $ - $ - 7,160 0.00% Purchased Services $ 60,668 $ 597 $ 61,265 0.02% Computer Expenses $ 119,687 $ 2,394 $ 122,081 0.08% Staff Development $ 10,206 $ 204 $ 10,410 0.01% Transfer to Capital $ 36,200 $ - $ 36,200 0.00% Subtotal Other Service Areas $ 707,598 $ 10,227 $ 717,824 0.35% A . Subtotal Expenses $ 2,883,838 $ 66,219. $ 2195010.57 2 30% B _ on c al Subtotal Renu 66 0.00% G: .. TOTAL MUN TAX LEVY REQUEST (A-B)l 2,693,272, $ 661219 $ 2,759,491 = 146% 2013 Budget for Council November 30, 2012 B. Clarington Public Library: 2013 Special .Current Budget Request 164 At its January 25, 2012 meeting, the Library Board made the following motion (Motion #LB012 -12): "THAT the Clarington Public Library Board implement a study on site recommendations for expanded library services in the Courtice community in early 2013." In the "Development Charges Background Study, June 2010" General Government Development Charge funding for a Courtice Branch Library Needs Assessment had been earmarked for the Year 2015. However, the Library Board has requested that this timeline be advanced earlier, from the:year 2015 to the year 2013. The reason for the advancement of the timeline for this study is to identify the potential need for land, and to secure property, if required. In the past, this type of study would have been funded through the Capital Budget Request process, but with the changes with PSAB, the cost of this study is now tracked as a Current Budget item. As the study is growth- related, its costs will still be funded 90% through Development Charges. It is understood that there is no financial commitment at this time for the funding of any expansion to library services in the Courtice community, particularly prior to the year 2017, and that recommendations forthcoming from any study would need to go to the Municipal Council for approval. ..... 861.6 cial Current Budget Rec{uest 2013 Growth- related - to be funded 90% from Development Charges Library Studies Courtice Branch Needs Assessment $ 50,000 Su;btoal Library Studies $ 50;000 C. Clarington Public Library: 2013 Capital Budget Request The library's Capital Budget covers longer -term needs for library materials (collection), automation and renovation /construction projects. 9� Clarington Public Library Capital Budget 2013 CAPITAL 2013 Library Collections General $ 110,000 Subwf d C-6.I114' ti6hs $ 1109 E�0.° Library Technology Computer Hardware $ 35,000 Equipment $ 45,000 Subtotal Library Technology $ 80,000 TOTAL CAPITAL PROJECTS $ 1901000 2013 Budget for Council November 30, 2012 165 D. . Clarington Public Library: 2014 -2017 Current Budget Forecast In its 2014 -2017 current budget forecast, the Library has built in a budget request for ten (10) additional staff hours of operation for the Newcastle Branch Library for the year 2014, and for the year 2016 to bring its service level up to that of the Courtice Branch Library i.e. 57 hours weekly. 2013 Budget for Council November 30, 2012 ®v ! Clarington Public Library ' -$ Current Budget Forecast 2014 -2017 Category - 20T4-- - BUDGET ---2015 BUDGET 2�1� . BUDGET_. --2(Y17- =. BUDGET:.:: INCOME Municipal Tax Levy Non- Municipal Revenue $2,858,815 $ 190,566 $2,942,974 $ 190,566 $3,048,512 $ 190,566 $3,138,067 $ 190,566 ` TOTAL INCOME $ 3,049,381' $ 3,133,540 $ 3,239,078 $ 3,328,633 EXPENSES Personnel $ 2,317,200 $ 2,386,716 $ 2,477,317 $ 2,551,637 Library Materials $ 300,751 $ 306,766 $ 312,901 $ 319,159 Facility Services $ 136,153 $ 138,876 $ 141,653 $ 144,486 Products /Supplies $ 53,419 $ 54,487 $ 55,577 $ 56,689 Public Programs $ 7,303 $ 7,449 . $ 7,598 $ 7,750 Purchased Services $ 62,491 $ 63,740 $ 65,015 $ 66,315 Computer Expenses $ 124,522. $ 127,013 $ 129,553 $ 1'32,144 Staff Development $ 10,618 $ 10,831 $ 11,047 $ 11,268 Transfer to Capital $ 36,924 $ 37,662 $ . 38,416 $ 39,184 TOTAL':EXPENSES $ 3,049,381.: $'. ^3,133,540 $ ` 3;239;078 /o Increase 3.37/° : 2:76% 3 37%° 2.76% MUNICIPAL,REQUEST $ 2,858,815 $ .., 2;942,97,4 3,048,512 $ 3,138;067 3.60% 2.94% 3.59% . 2:94% CATECORl' '' 2014 BUDGET .2015;L_ i3Ui3GEi. 201 ,6 BUDGET 2017 ., BiiaCET The Library Budget Forecast includes five (5) additional service hours weekly in the year 2014 and five (6), additional service hours weekly in the year 2016 for the Newcastle Branch Library, 2013 Budget for Council November 30, 2012 With the changes to the PSAB process, the consulting costs for new strategic plan (2014) and a new Information Technology plan (2016) have been included in the current budget forecast, still to be funded 90% from Development Charges, Special Current Budget Requests 2014 2015 2016 2017 Growth - related, to be funded 90% from Development Charges Library Studies Library Collections Courtice Branch Needs Assessment $ - $ - $ - $ - Library Services Strategic Plan $ 50,000 $ - $ - $ - Information Technology Plan $ - $ - $ 50,000 $ - Subtotal Library Studies $. 501000 $ $ 50,000 $ - E. Clarington Public Library: 2014 -2017 Capital Budget Forecast As noted in the process for the revised Development Charges Bylaw 2010 and subject to Council approval of recommendations of the Courtice Needs Assessment Study, the library's capital budget earmarks funds- for expanded library service in the Courtice community, for a 20,000 square foot facility. Design and land purchase costs are reflected in the Year 2016. Land purchase costs are based on $660,000 per hectare (1.5 HA) and design costs of $750,000. The estimated. building cost of $11,250,000 is reflected in the year 2017. Clarington-Public Library Capital Budget Forecast 2014 -2017 Capital;Proj ect Funds 2014 2015 2016 2017 Library Collections Branch Collections $ 110,000 $ 110,000 $ 110,000 $ 110,000 . Subtotal Collections $ _ ::;;110,000 ; ,. ..11,0,000 110,000 , ; 110,000 Library Technology Computer Hardware $ 35,000 $ 35,000 $ 35,000 $ 35,000 Equipment $ 45,000 $ 45,000 $ 45,000. $ 45,000 __ _ _ ... _, �upfoal Llbrarlr�Technol ®gy $ _ 80 000 'V V 80,000 `$ 80,000: $ `ta__ 80 Q00 Library Facilities' Courtice Branch Design/Land Purchase $ 1,749,000 Courtice Branch $ - $ - $ - $ 11,250,000 Subtotal. Library Facilities. T ®1'AL'APIT Roe�TS $ _790,000 $:190,000 $1,939,004.: � � 11,440000; Gail Rickard, Chairperson Clarington Public Library Board November 30 2012 2013 Budget for Council November 30, 2012 166 C: �j} co \qm° 0 \ J9 §u CD §00 00 00 § ) ) - n m n § o e > to ? CD � \ \ \ LU ) ) \ \ j § a o e > to ? N 2 ± � . CD \ / \ LU ) ) \ \ j § § ( � p ? ? N § ± n CD \ / \ k § ) ) e § \ § ( & > & N \ ± n CD \ % % k § ) ) e 2 & > & N \ ± § z @/ eg § { I = \ u ® \ j CD @ % % k § ) ) Cl) §w & > & N _ § 167 k if) j Cl) § / ) ) _ § 167 168 r� w m o 0 O O 0 O 0 O 0 O O O O O 00 W L O m 00 O 0 O O 00 N co m V O z h — L6 M M F O O 0 0 O O O O O O O O O O I1J O O O O � r- 0 O O m rn (O N 00 O N co co <O VV (O V M N O N 0 0 O O O O O O O O O O O O co co N O O O O G { Vc0 r co co W) co Lo N N O N O co O O O O O O O O O O O O C O O O O M M O m co M Ch Cl) N N ri H N V V O N W�¢ O Z may= i. W >_ W ? 169 Clarington Museum & Archives Note: Unavailable at time of printing. Will be distributed under separate cover upon receipt. 170 Municipality of Clarington Clarington Museum & Archives 23,300.54 15,639.28 Statement of financial position 19,028.82 14,643.65 as at December 31, 2011 25,161.00 25,161.00 Grant - Municipality of Clarington 2011 2010 Financial assets 1,076.14 784.21 Cash 32,194.83 91,411.75 Accounts Receivable 26,832.85 26,256.41 Inventory 22,860.34 20,367.22 Total financial assets 81,888.02 138,035.38 Liabilities 354,732.37 339,269.13 Accounts Payable 25,243.84 13,859.00 Due to Municipality of Clarington 76,105.70 132,861.98 Total liabilities 101,349.54' 146,720.98 Net financial assets (19,461.52) (8,685.60) Accumulated surplus (19,461.52) (8,685.60) Clarington Museum & Archives Statement of operations year ended December 31, 2011 2011 2010 Revenues 23,300.54 15,639.28 Grant.- Government of Canada 19,028.82 14,643.65 Grant - Province of Ontario 25,161.00 25,161.00 Grant - Municipality of Clarington 238,051.00 231,117.00 Investment income 1,076.14 784.21 Gift shop, admissions and miscellaneous 28,696.74 26,077.80 Donations 13,084.13 39,485.47 Contribution from Estate - M.Sturch - 2,000.00 Contribution from R/F - Municipality of Clarington 29,634.54 - Total revenues 354,732.37 339,269.13 Expenses Administration 23,300.54 15,639.28 Advertising & printing 41,632.38 48,412.35 Utilities 23,712.78 23,870.47 Maintenance & repairs 33,971.29 14,762.97 Salaries and employee benefits 242,759.30 241,710.09 Gift shop purchases & miscellaneous 132.00 996.65 Total expenses 365,508.29 345,391.81 Annual (deficit) surplus (10,775.92) (6,122.68). Accumulated surplus (deficit) , beginning of year (8,685.60) (2,562.92) Accumulated surplus (deficit) , end of year (19,461.53) (8,685.60) (:\Accounting \HALL BOARDS \2011 Hall boards \Clarington Museum \Clarington Museum & Archives 2011 Nancy Taylor, Director of Finance The Municipality of Clarington 40 Temperance Street, Bowmanville November 16, 2012 Dear Nancy: Please find enclosed The Visual Arts Centre of Clarington's Municipal Operating Grant request for 2013. Included in this package is the required budget, our 2011 audited statement from Sullivan & Co., Bowmanville, and balance sheets /profit loss previous year's comparison sheets up to November 13, 2012. Thee sheets still note the $50,000 OTF grant allocated for our washroom accessibility renovations of early 2011; those funds are clearly explained and categorized in Michael's audit. After discussion with our Board of Director's, we are requesting a Municipal Operating Grant of $192,901, a slight increase from last year's generous allocation of $185,482. These additional funds will help defray cost increases in areas such as Insurance (Director's Liability and Fine Arts Museum policy), utilities, administrative expenses, and costs related to expanding educational programming, both in- house and through community outreach efforts. We are cognizant of the budgetary constraints and challenging decisions faced by Council in times of economic uncertainty, and truly appreciate your consideration. I near my three year anniversary at the VAC; the time has been extremely rewarding as I watch this place evolve and flourish. It has done so only through the impressive teamwork and support of numerous parties: the Municipality of Clarington; The Bowmanville Rotary Club; The Ontario Trillium Foundation; The Ontario Arts Council; Ontario Power Generation; and certainly our membership. This past year witnessed a dramatic shift in staff structure with the retirement of our long -time Curator, Maralynn Cherry. I have now assumed Curatorial duties, and we have added Dionne Powlenzuk to the team as Programming and Operations Associate. She has done a superb job in revamping our media /web presence and revitalizing educational programming, better enabling us to fulfill our mandate to the people of Clarington. The Board of Director's, staff and membership of the VAC express sincere "thanks to the Municipality for your ongoing support; it enables wonderful things to happen in a 1905 Sincerely: 1;4-,-- — 4 James Campbell, Executive Director /Curator The Visual Arts Centre of Clarington 143 Simpson Avenue P.O. Box 52 Bowmanville, Ontario, Canada U C 3K8 Ph: 905- 623 -5831 Fax: 905 - 623 -0276 Email: visual @vac.ca www.vac.ca SUBMIT ORIGINAL TO: MUNICIPALITY-OF CLARINGTON FINANCE DEPARTMENT NANCY TAYLOR, DIRECTOR OF FINANCE 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1C 3A6 PLEASE RRINT/TYPE PLEASE COMPLETE ALL AREAS 1. Name of Organization /Association: 172 SUBMISSION DEADLINE: November 9, 2012 THE V15UAL AfT-5 (-Enr7RF- qO5 y.A3 .5031 NAME TELEPHONE 11+3 $ 1 MPSO N A V EN L)c- P.0, F5GY., 5a STREET ADDRESS/POST OFFICE BOX B6WMANV[(_,e ON L16 3 K6 TOWN PROVINCE POSTAL CODE 2. Contact Person for this Application: cT A iv1 ES C A- /0 f7 6 L L. L NAME/POSITION Df KE -6-'d fk / L u 2A'r(5 f, i 3. Is your Organization Incorporated as non - profit? Home' #: qd 5 6 E35 9 7a5 Work #: 90S (, ;3 583 1 YES ,Z NO If YES, when? 1110 6 /76— i (ddlm yyM ) 4. Is your Organization based within the Municipality of Clarington or the Region of Durham? YES _ NO 5. List the programs /services provided by your Organization. Fx�iibih,noS aEy(5ual cict Frsr �r 4-1 em be c5- aril 6 f✓deA +5 E A c i eldut,a b&via.( 01 c-(� M we i w 01 --0 f` a 11 « t' >7 o Vi- ____1 �--b j k o S Dec ( e L e6 f u re7 Vd 6 r �i to tia fh +`� cfi e c to p l - 7 -Fo F t'vi c im b c rE 5 a t i i-7 C � e rj } �i v de VN eve)UP5 A404 c-65 P �1 2 5 <� (a c ; L-I .l c� to J -�>eVaAj CXIA 6i O r �' y t +cl (i eto f i V1 V4 e V1 00(- o v '4- d o o f- a tin lit i -{-fit t° 1 I o 6 r Pro i IR H:\22013 budget \2413 Grant Application.doc o v 1^ V^( 173 6. , Describe how the programs /services provided by your Organization will benefit as a result of Municipal funding. W e U v o di cc 4- 4-o t 1,1 c o ivt vvg v o ;-�- W; u h ; < ^_a 1 Jr vo OC) r- m 55 a L4 -1 e v l d w -,,(e i C 0 cl r a e ky f� C; F-1- a +-i ✓C' t' A V C, Ise +40U'l 'rovA . av\d prdmc�-iecll•' %U �e4v1 i; i �u o c Fro f14ea- Id6G Cot1e'(S VAcw ei o� Pca� vu r- JA " �a (ac's P S. L/4-, I�� �s �� +� . v►�,{ -ruc �� �'G P5 , � v 6' (' i � P � � e �- �• �►� a -6 �,' K q u5 +-o e6" .Category: (Circle One) Recreational ocial Civic Hall Board /Community Centre J j 8. Amount Requested 6 1 9. Have you made a previous request for a Municipal Grant to the Municipality of Clarington? YES V NO If YES, please complete the following: YEAR REQUESTED AMOUNT REQUESTED AMOUNT RECEIVED o 1 e 151, q8 /0' 5 0 0. )75 'F 9P, �a �( 17 900 168 ado o�© t71, 5a0 1q) 560 1'6q, 660 i51 6'(30 10. Has your Organization requested funding in the last 12 months from any other Municipal, Provincial or Federal Department or Agency? YES xol NO If YES, please complete the following: AGENCY YEAR REQUESTED RECEIVED On fa rd /fir H Covhc, 1 p261 a2 /0' 5 0 0. )`7 6 c( g i G t 2 -7 . 1+ G (�' � bit 16 I`- D5 Y, 5 0 0,5 11. Total program or association membership in your organization. ( 0 O 'T-lA i,5 4mc-uut+ i lic l vde'5 - 3c;000 ' iVlavk r5 H: \2013 budget \2013 Grant Application.doc 12. Declaration of Organizations' Executive: 174 We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization, which we represent. Name Title Date Signature �Tt1 r'1 G� N FYI P 6 ELL— P),C -e 7V P, LU RA -Fo hAoV, (6� U I A (/ ea 0 -- M (z ke ( K ma T m Cot rd Prey i ode K i- /Vv ✓ 16,1 101 L This Application must be signed by two (2) Members of the Executive. 13. . Budget Information: Please complete, in detail, the attached form. Also include a copy of the most recent statement of revenue and expenditures for the most recent fiscal year. 14. Please return application form to: Nancy Taylor, Director of Finance Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1C 3'A6 Telephone: (905) 623 -3379 ext. 2602 Fax: (905) 623 -4169 Email: ntaylor@clarington.net H: \2013 budgct\2013 Grant Application.doc 19 K #- K -* Budget Information rrcm ✓c'(i rted( f-j9tl�-e5 aoli AUL�'jr LtV(L65t�77) v fo NOV.0�, 96la EXPENDITURES 2011 2012 2013 REVENUE l U� 651 + I �O 600 GRANTS pc cave NAo-,( 4-o f-61 �6vlk �) ►4 1-61-1 ( �cv�b�,ti��� to�a� �Q CS FED /PROVE OFFICE �e 1e Sti6u1� Sf P MUNICIPAL GRANT (% 160 .18-5 Ll S 9- 02 i MEMBERSHIPS S, 106 .5 , ) 06 REGISTRATIONS I?ry m Pe ✓ev ue 5 6 / —7 7L 5 700. -7 5' a MAINTENANCE FN - 7 ,o'fd -7, r OTHER (SPECIFY) , c R F ) TA L 0xr:>c,-p b rrL *g .7 D f 7 FUNDRAISING ( J- 6 e MAJC2 FVW XA )S(Z OTHER (SPECIFY) �G &!- A(Y\a1 N�- OTHER (SPECIFY) PO Mi-; 6 w 5 v, �e rz5 l o� % d , �� .: TOTAL EXPENSES LAST YEAR t� 6 aL) & 1--7 SURPLUS /DEFICIT 1 TOTAL REVENUE (} d3 `�.�% `3 QJ W ► 6 EXPENDITURES 2011 2012 2013 SALARIES — FULL TIME l U� 651 + I �O 600 SALAR IES — PART pc cave NAo-,( 4-o f-61 �6vlk �) ►4 1-61-1 ( �cv�b�,ti��� to�a� FRb, Fees c-VeAl (6 ) OFFICE �e 1e Sti6u1� Sf P a' )97-7 9 i/ 160 -1-06 Vr)L ? r C� ) , 31 S, 106 01 5-06 ADVERTISING 1 L�7 166 - / -7 5' a MAINTENANCE 5,5ia - 7 ,o'fd -7, OTHER (SPECIFY) , c R F ) TA L 0xr:>c,-p b rrL *g .7 D f 7 -* )f x ( J- Q OTHER (SPECIFY) �G &!- A(Y\a1 N�- TOTAL EXPENSES SURPLUS (DEFICIT) 2011 2012 2013 NOTE: ALL APPLICANTS MUST COMPLETE THIS SECTION IN ORDER TO HAVE APPLICATION CONSIDERED FOR FUNDING. PLEASE SUMMARIZE YOUR BUDGET INFORMATION USING CATEGORIES LISTED ABOVE. P 1 e6 -7c' ; F� �' } o tV i C '7 i k e of vt c (a 5 P a vc(\ f- I^c c (a r ccr ® `T` f5� a� ra �+ 3 a -F^ ? ° Q 0 O . H: \2013 budget \2013 Grant Application.doc iA -'UCH e"e(oSec qud" f _ 175 176 BUDGET SUMMARY - The dramatic variance in grant revenue from 2011 to 2012 is due to the OTF grant of $50,000 entered into 2011 as restricted cash. An additional approximately $2,000 was entered in 2011 from the three year OAC /Arts Foundation grant that runs through 2013. - The $5,000 decrease in program revenue from 2011 to 2012 was due to a substantial decrease in registrations for summer art camps. This is difficult to explain, particularly with greatly improved advertising avenues. A common decrease this past summer was noted by Durham Region colleagues. As my projected figure for 2013 reveals, I am soundly confident these numbers will rebound next year with rejuvenated curriculum and greater community outreach efforts, thanks to Dionne. Our major fundraiser, "Wall to Wall ", was deferred to Spring of 2013 out of practical necessity. The dramatic staff restructuring of the past six months has placed great demands on my time, Dionne's, and our Office Manager, Linda. Preparatory efforts for this event are very substantial, and my fusion of existing duties with curatorial duties is just now sifting into a manageable level. My predecessor held this event in the spring, and it shall now return to that more feasible time slot, very likely early to mid May. The fundraising tally for 2013 does not speculate as to what will be raised by the Gala for the Arts in February, either. This could involve a substantial increase to the speculative total of $10,800. The $62,617 deficit listed for 2012 is explained clearly in Michael's audit, page /note 7. Similarly, the dramatic shift in capital expenditures from 2011 to 2012 is the direct result of our accessibility renovation of 2011, and audit classification of the OTF grant, additional funds from the MOC and Bowmanville Rotary Club for said renovation. My surplus /deficit estimates are admittedly optimistic, however our balance sheet /profit /loss previous year comparison sheets as of Nov. 13, 2012, do shine a very positive light. .177 THE VISUAL ARTS CENTRE OF CLARINGTON FINANCIAL STATEMENTS AS AT DECEMBER 31, 2011 CONTENTS Page INDEPENDENT AUDITOR'S REPORT 1 FINANCIAL STATEMENTS Statement of Financial Position 2 Statement of Operations and Changes in Net Assets 3 Statement of Cash Flows 4 Notes to Financial Statements 5 -8 178 1 1 SULLIVAN & CO. (PROFESSIONAL CORPORATION) CHARTERED ACCOUNTANT INDEPENDENT AUDITOR'S REPORT To the Members of: The Visual Arts Centre of Clarington Report on the Financial Statements I have audited the accompanying financial statements of The Visual Arts Centre of Clarington which comprise the statement of financial position as at December 31, 2011, and the statements of operations and changes in net assets and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian generally accepted accounting principles, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility My responsibility is to express an opinion on these financial statements based on my audit. Except as explained in a paragraph below, I conducted my audit in accordance with Canadian generally accepted auditing standards. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit involves performing procedures -to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of 'the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the organization's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Basis for Qualified Opinion In common with many not - for - profit organizations, the organization derives revenues from donations and fundraising activities, the completeness of which is not susceptible of satisfactory audit verification. Accordingly, my verification of these revenues was limited to the amounts recorded in the records of the organization and I was not able to determine whether any adjustments might be necessary to contributions, excess of revenues over expenses, current assets and net assets. Qualified Opinion In my opinion, except for the possible effect of adjustments described in the Basis for Qualified Opinion paragraph, these financial statements present fairly, in all material respects, the financial position of The Visual Arts Centre of Clarington as at December 31, 2011, and its financial performance and its cash flows for the yeaVhAn ended in accordance with Canadian generally accepted accounting principles. e March 21, 2012 Sullivan & Co. (Professional Corporation) Bowmanville, Ontario Chartered Accountant Authorized to practise public accounting by The Institute of Chartered Accountants of Ontario 118 DING STREET EAST, BOWMANVILLE, ONTARIO L1C lN5 TEL. 905 -697 -3736 FAX 905- 697 -3758 E -MAn,: ms @michaelsullivan.ca 179 THE VISUAL ARTS CENTRE OF CLARINGTON STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31, 2011 ASSETS CURRENT 2011 2010 Cash $ 35,976 $ 41,992 Restricted cash (Note: 3) - 50,000 Short term investments (Note: 4) 12,055 12,032 Accounts receivable 11,417 363 Prepaid amounts 2,024 2,109 $ 61,472 $ 106,496 LIABILITIES CURRENT Accounts payable and accrued liabilities $ 5,641 $ 10,811 Government remittances payable 3,012 2,641 Deferred revenue (Note: 7) 15,650 67,471 UNRESTRICTED NET ASSETS Director Director 24,303 80,923 37,169 25,573 $ 61,472 $ 106,496 The accompanying Notes to Financial Statements are an integral part of these statements, 180 THE VISUAL ARTS CENTRE OF CLARINGTON STATEMENT OF OPERATIONS AND CHANGES IN NET ASSETS FOR THE YEAR ENDED DECEMBER 31, 2011 NET ASSETS, BEGINNING OF YEAR 25,573 (18) NET ASSETS END OF YEAR $ 37,169 $ 25,573 The accompanying Notes to Financial Statements are an integral part of these statements. 2011 2010 REVENUE The Corporation of the Municipality of Clarington (Note: 7) $ 178,300 $ 171,500 Government grants (Note: 7) 81,293 28,890 Program revenue 50,776 48,070 Donations (Note: 5) 9,436 35,798 Fundraising and special events 9,206 3,235 Membership fees 5,726 5,313 Interest and other revenue (Note: 6) 3,268 2,085 338,005 294,891 OPERATING EXPENSES Wages and benefits 140,651 144,859 Capital expenditures (Note: 8) 70,675 - Education programs 32,271 30,081 Exhibition programs 29,263 34,087 Office and sundry 20,977 22,316 Utilities 13,039 16,650 Professional fees 7,335 9,590 Repairs and maintenance 5,518 3,325 Advertising and promotion 3,847 4,856 Special events 2,833 3,536 326,409 269,300 EXCESS OF REVENUE OVER EXPENSES 11,596 25,591 NET ASSETS, BEGINNING OF YEAR 25,573 (18) NET ASSETS END OF YEAR $ 37,169 $ 25,573 The accompanying Notes to Financial Statements are an integral part of these statements. 181 THE VISUAL ARTS CENTRE OF CLARINGTON STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 2011 2011 2010 CASH PROVIDED BY OPERATING ACTIVITIES Excess revenue over expenses $ 11,596 $ 25,591 CHANGES IN NON -CASH WORKING CAPITAL: Restricted cash (Note: 3) 50,000 (50,000) Short term investments (24) (12,032) Accounts receivable (11,054) 1,260 Prepaid amounts 85 (816) Accounts payable and accrued liabilities (5,169) 3,813 Government remittances payable 371 399 Deferred revenue (51,821) 67,471 (17,612) 10,095 CASH FLOWS FROM OPERATING ACTIVITIES (6,016) 35,686 NET (DECREASE) INCREASE IN CASH (6,016) 35,686 CASH, BEGINNING OF YEAR 41,992 6,306 CASH, END OF YEAR $ 35,976 $ 41,992 The accompanying Notes to Financial Statements are an integral part of these statements. 132 THE VISUAL ARTS CENTRE OF CLARINGTON NOTES-TO FINANCIAL STATEMENTS AS AT DECEMBER 31, 2011 1. Nature of Organization The Visual Arts Centre of Clarington (the 'organization) is a not - for -profit corporation that promotes interest and study in the visual arts generally, and specifically in crafts, drawing, painting, ceramics, photography and the constructing, moulding and forging of all types of material. The organization was incorporated on August 4, 1976 without share capital by letters patent under the laws of the Province of Ontario and is a registered charity under the Income Tax Act. The organization is funded by The Corporation of the Municipality of Clarington (the 'Municipality'), the Ontario Arts Council, donations, fundraising, memberships and other activities. 2. Summary of Significant Accounting Policies (a) Basis of Presentation These financial statements are prepared in accordance with Canadian generally accepted accounting principles. (b) Revenue Recognition The organization follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Program revenue, fundraising and donations, membership fees, and interest and other revenue are recognized as income in the applicable year to which they relate. Gifts in kind are not recognized as revenue. (c) Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amount of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the current period. These estimates are reviewed periodically and adjustments are made to income as appropriate in tl-,.e year they become known. (d) Capital Expenditures Capital expenditures are recorded as a current expense at the time of acquisition. The current year capital expenditures include washroom renovations and equipment purchases. Prior years' capital expenditures have included leasehold improvements, furniture and fixtures, computer equipment, and other items. 183 THE VISUAL ARTS CENTRE OF CLARINGTON NOTES TO FINANCIAL STATEMENTS AS AT DECEMBER 31, 2011 (e) Contributed Services During the year volunteers contributed a significant numbers of hours to the organization to assist it carrying out its activities. Because of the difficulty of determining their fair value, contributed services are not recognized in the financial statements. (f) Financial Instruments Financial instruments of the organization consist of cash and restricted cash, short term investments, accounts receivable, accounts payable and accrued liabilities, and government remittances payable. The carrying values of these financial assets and financial liabilities approximate their fair values unless otherwise noted. 3. Restricted Cash Restricted cash of $nil (2010 - $50,000) consists of funds received from The Trillium Foundation of Ontario, the use of which was externally restricted to the intended purpose of the funds. See also Note: 7 below. 4. Short Term Investments Short-term investments consist of a guaranteed investment certificate that matures on May 13, 2012. 5. Donation Revenue During the prior year the organization received a one -time donation in the amount of $30,000. Similar donations are not expected to recur in the future. 6. Other Revenue Included in other revenue is $2,430 (2010 - $1,543) of income earned on matching endowments held on behalf of the organization by the Ontario Arts Foundation. Under the terms of the program money raised by the organization for endowment during program 'Landing years was matched "dollar for dollar ", up to a predetermined maximum, and invested in perpetuity on behalf of the organization. Each year the organization receives income from such endowments established under the program to be used for their ongoing operations. The principal atnount of funds held on behalf of the organization are not available for use by the organization in its operations. If the organization ceases to exist, or otherwise becomes ineligible under the terms of the program, the Ontario Arts Foundation has the responsibility of administering the funds held in accordance with the spirit of the endowment agreement between the organization and the Foundation, and, as nearly as possible in accordance with the provisions of the agreement. 184 THE VISUAL ARTS CENTRE OF CLARINGTON NOTES TO FINANCIAL STATEMENTS AS AT DECEMBER 31, 2011 7. Government Grants and Deferred Revenue Government grants, recognized as revenue, are comprised of: 2011 2010 The Corporation of the Municipality of Clarington $ 178,300 $ 171,500 The Trillium Foundation of Ontario 50,000 - Ontario Arts Council - Public Art Galleries 15,650 15,650 Ontario Arts Council - Arts Investment Fund 3,642 - Government of Canada - Young Canada Works Program 4,355 4,478 Canadian Museums Association - summer student grant 4,380 8,762 Ontario Arts Council - summer student grant 3,266 - $ 259,593 $ 200,390 Deferred revenue, including government grants, is comprised of: 2011 2010 Ontario Arts Council - Arts Investment Fund $ - $ 1,821 Ontario Arts Council - Public Art Galleries 15,650 15,650 The Trillium Foundation of Ontario - 50,000 $ 15,650 $ 67,471 The Municipality grant is for the purpose of funding operations. This grant is approved on an annual basis. See also Note: 10. The Ontario Arts Council - Public Art Galleries grant is for three years, 2011 through 2013, for the purpose of funding operations. A similar grant was received for 2010. Receipt of the grant is contingent upon the organization providing various required documentation and reporting annually, of which the organization is currently in compliance. The Ontario Arts Council - Arts Investment Fund grant is for three years, 2010 through 2013, for the purpose of mitigating the effects of the economic downturn on endowment and private sector support, building capacity to maintain and grow earned revenues, and support new ways to expand audiences. The total grant of $8,915 is receivable as follows: 2011 $3,642, 2012 $3,307, and 2013 $1,966. None of the grant was used during 2010. Receipt of the grant is contingent upon the organization providing Various required documentation and reporting annually, of which the organization is currently in compliance. The Trillium Foundation of Ontario grant of $50,000 was approved during 2010 for the purpose of renovating the first floor of the facility to make it completely accessible to people of all abilities. The renovation was completed in the current year. See also Note: 8 below. 185 THE VISUAL ARTS CENTRE OF CLARINGTON NOTES TO FINANCIAL STATEMENTS AS AT DECEMBER 31, 2011 8. Capital expenditures During the prior year, the organization agreed to provide financial support towards the accessibility renovation of the first floor of their leased facility. Construction was completed during the current year. The total contract value of the construction, net of tax rebates, was $88,058. The total cost to the organization was $68,069 with any additional costs paid directly by the Municipality. The organization has received funding for this project from the Trillium Foundation of Ontario in the amount of $50,000, the Bowmanville Rotary Club in the amount of $5,000, and the balance of $13,069 funded by the organization. See also Note: 7. 9. Related Party Transactions During the year, the organization purchased goods and services from a corporation which is controlled by a director of the organization for $6;450. These purchases were made in the normal course of business and are measured at the exchange amount, which is the amount of consideration established and agreed to by the related parties. During the prior year, professional services were provided by a corporation which is controlled by a director of the organization, in the amount of $2,500 based on amounts agreed upon between the parties: 10. Economic dependence The continuation of the organization is substantially dependent upon the on -going financial support from the Municipality and the Ontario Arts Council. The Municipality owns the land and building occupied by the organization, which is leased to the organization for $1 per year. The lease expires on May 12, 2016. The organization is provided with general commercial liability insurance under a policy paid.for by the Municipality. 11. Comparative Figures Certain of the comparative figures have been reclassified to conform to the current year's presentation. :. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON 2013 DRAFT OPERATING BUDGET EXTERNAL AGENCIES Clarington Older Adult Association Community Care Durham — Clarington 189 John Howard Society (Firehouse Youth Centre) 217 Newcastle Community Hall 227 Orono Cemetery Company (budget line included in Operations) 229 o Z. 2�2 \ ��\ «\ moo§ t3E§ \b 'ME u 2 N 7 \ k j j LU / / §cc; n m § LO \ © § ( § 2 N 7 \ w j j LU m m § a n m § LO \ © § ( § Vq � k 2 N 7 \ ) j j LU m m § a n m § LO \ © § ( § 2 N 187 7 \ 7 § § to m m §. \ \ \ § LO \ © ] ( § q � 187 7 \ 7 k \ § \ \ \ \ § LO \ e / }§ \ \ � \ ) LU \ ) q 187 7 7 7 k \ § § \ \ \ §Ql G LO LO 2 « N co CN q n 187 \ \ \ « N a CN k 187 M OD 0 O Q y mazy W ( ?aLL co 'n 3 o � Q V m W 0 0. 0 O O O O O O U) O O O M O O O O O 0 O O O O O 0 O 0 W m O O r O O ti ti U O O N 0 O M M Z N (h N 0 O (6 (D M cm- Z) 000 M O O O O O O O O O F 0 0 O O O O O O O W O O Ve O O O O O O O O O O O O .-- 0 0 0 Cl O O O Lo co O co O O O O O m O O O O N O O O M M M N O N 00 O o O V O v v 0 0 0 O O o o O O O ^ O O N O O W 00 O r O O N 0 O M M LO N (h 0 0 0 W m LOO cm- Z) 000 M N O D U U J Q N N H o 0 E U O N p V J g O O O 0 0 0 0 0 Cl O O O F O O O 0 0 O O O O {y O In CD N O O O O O � O O O LO N N N W O 0� z N a a M r m N N ro m 'rd' O U r C7 U coo N N N c°o coo coo N O co coo coo W ti r r r N � O CO N o0 M 00 M O O O aUa� O V O v v o 0 O 0 O 0 O o N rn V o O ~ W rn N r >- U = �7 Q U O M Cl! 0 O N N N 0 0 0 o W Z) Cl) M N O D U U J Q W gW�� o 0 E U Z p V J g O O O Q O 0 O U O 0 Z Z Z W Z U z LQ < �' O N N < 00 0 (D C9 O O h a V~' N 0� r W z O N a a a g m N N O O O U O C7 U O N c°o coo coo v co coo coo W ti r r r � � O CO N o0 M 00 M 00 co 00 M D F_ . O O C:) O N N N N N N Z Nh n ti a v v X � (9 0 w W 9 9 9 C00 f 0 l0 J 0 0 0 O 0 O 0 O 0 O 0 0 0 W Xo W z O O O O O V O v v o 0 O 0 O 0 O o N rn V o O m N rn N r O O O M Cl! 0 O N N N W O O N Cl) M N O N O o O O O O O O O J O O a o LO O 0 O 0 O 0 O 0 O 0 O ui O ui � N O LQ O N N 00 a V~' N r co W N N N ei O N 188 C A A: CLARINGTON OLDER ADULT ASSOCIATION Operated by the Clarington Older Adult Centre Hoard 26 Beech Avenue, Bowmanville, ON L1.0 3A2 905.697.2856 Fax: 905.697.0739 coax @bellnet_ca Wednesday January 9, 2013 Nancy Taylor, Director of Finance 40 Temperance St. Bowmanville, ON L1 C 3A6 Dear Ms. Taylor, Re: Clarington Older Adult Association 2013 Complete Municipal Grant Application Please find enclosed our application for the 2013 Municipal Grant. Prior to finalizing this year's submission, the COAA took a great deal of time to research past years actuals, estimated values previously submitted along with trending information provided by similar organizations to ours. As you are aware, over the past year the Clarington Older Adult Association (COAA) has worked along -side the Municipality of Clarington to celebrate .some very significant successes. With another year of steady increases in membership growth and program participation, along with the addition of our Wheels in Action program, the COAA continues to provide a home away from home for an ever growing number of older adults within our community. At this time, the COAA would like to formally request $204,000.00 to assist in the.support of our organization for the 2013 Calendar year. As you will note this is an additional $23,775 compared to the 2012 budget. A large portion of this increase is due to unusual and uncontrollable factors: #1 - In the middle of 2012, the COAA was reassessed for the Employee Health Tax and was issued a formal notification that effective immediately due to the COAA's Committee of Council Status with the Municipality of Clarington, the COAA would be required to pay EHT. At this time, that approximate annual cost to the association . for this new requirement would be $5000. www.claringtonolderadulfs.ca 189 C ,. rA � A CLARINGTON OLDER ADULT ASSOCL4TION Operated by the Clarington OlderAdult Centre Board 26 Beech Avenue, Bowmanville, ON LI C 3A2 . 905.697.2856 Fax: 905.6f97.0739 Coaa @6ellnet.ca #2 - With the addition of a second new vehicle to support the COAA's Wheels in Action program, additional expenses are expected to cover the operational costs. Although we are investigating cost saving measures in regards to both of our vehicles, we do anticipate addition expenses for this calendar year. #3. - Assuming - that the COAA . will continue - to predominantly be based from the Clarington Beech Centre, the increased need for satellite programming is anticipated. In order to successfully launch these programs,. additional staffing will be required. #4 - General projected increases for utilities. and salaries have also been considered and adjusted at a rate of approximately 3 %. If you, require more information regarding this application please contact. either of us at 905 - 697.2856. Thank you. Sincerely, /Lov le s Angie Darlison President Executive Director www. clari ngtonolderad u Its. ca 190 APPLICATION FOR MUNICIPAL GRANT PLEASE PRINTITYPE PLEASE COMPLETE ALL AREAS 1. Name of Organization /Association: 2. [c� SUBMIT ORIGINAL TO: MUNICIPALITY OF CLARINGTON FINANCE DEPARTMENT NANCY TAYLOR, DIRECTOR OF FINANCE 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1C3A6 191 Clarington Older Adult Centre Board 905. 697 -2856 NAME TELEPHONE 26 Beech Avenue STREET ADDRESS/POST OFFICE BOX Bowmanville Ontario L1C 3A2 TOWN PROVINCE POSTAL CODE Contact Person for this Application: Angie Darlison — Executive Director HOME #: 905 - 419.1512 WORK #: 905. 697.2856 FILE # SUBMISSION DEADLINE: November 9,2012 Is your Organization Incorporated as non - profit? Formerly a non - profit If yes, when? January 1998 Became a Board of Council in 2005 4. Is your Organization based within the Municipality of Clarington or the Region of Durham? YES 5. List the programs /services provided by your Organization. The Clarington Older Adult Association offers social, physical, educational and informational programs for the active older adults living within the Municipality of Clarington. Our mission is to promote the well being of older adults through the provision of affordable programs. and activities. . Active living programs and courses include: golf, slo -pitch baseball, cycling, various levels of cardio fitness, men's fitness, yoga, chair yoga, pilates, Tai Chi, Oigpng, line dancing, ballroom dancing, tap dancing. Our creative courses consist of: acrylic painting, water colour painting, drawing, music theory, French and Spanish lessons, etc. We also offer numerous computer and digital photography courses and workshops. In addition to our registered courses, we offer various drop -in social activities such as dancing, weekly luncheons, cards, etc. along with health and wellness workshops and special fundraising events. In the Fall 2012 season, the Clarington Older Adult Association offered over 200 programs /activities, special events and workshops for the older adults of Clarington. DN:C.S. /H:WP51 DATA/GRANTS /APPLIC 6,. Describe how the programs /services provided by your Organization will benefit as a result of Municipal funding, Municipal funding will help offset the operating costs associated with the Clarington *Older Adult Association. These include: The cost of staff required to manage the Beech Centre facility, and organize and run all of the COAA activities; development and implementation of programs and events including satellite programming to match our growing membership within the Municipality of Clarington; hiring qualified instructors; maintenance of the facility including Waste Removal, Snow Clearing and Janitorial Services. By receiving this funding our Association is able to promote active living through the provision of excellent top quality programs, and services to the older adults within our Municipality. Participation by our membership is forever increasing ensuring positive results towards achieving our mission. 7. CATEGORY: Recreational I Social 8. Amount Requested $204,000 9, Have you made a previous request for a Municipal Grant to the Municipality of Clarington (formerly the Town of Newcastle)? YES If YES, please complete the followina: YEAR REQUESTED AMOUNT REQUESTED AMOUNT RECEIVED 2012 $180,225 * $180,225 * 2011 $170,500 * $170,500 * 2010 $132,000 $132,000 2009 $125,000 $125,000 * Starting in 2011 the COAA received funding from the Municipality of Clarington to bring the facility utilities bills in house, prior to this date the 100% of the utilities amounts where covered directly through the finance department, 10. Has your Organization requested funding in the last, 12 months from any other- Municipal, Provincial or Federal Department or Agency? VMS If YES, please complete the following: AGENCY YEAR REQUESTED RECEIVED Ministry of Health (Elderly Person Centre Grant Application) 2012 $42,750 $42,750 11. Total programs or association membership in your organization. . Peak Membership of 1882 DN: C.S. /H: W P51 DATA/G RANTS /APPLIC 192 193 12. Declaration of Organizations' Executive: We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization, which we represent. NAME TITLE DATE SIGNATURE Steve Coles President — Board of Directors Nov 19,2012 / Angie Darlison Executive Director Nov 19;2012 J This Application must be signed by two (2) Members of the Executive. 13. Budget Information Please complete, in detail, the attached form. Also include a copy of the most recent statement of revenue and expenditures for the most recent fiscal year. 14. Please return application form to: Nancy Taylor, Director of Finance Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 DN: C.S. /H: WP51 DATA/G RANTS /APPLIC 194 Revenue - Proposed 2013 Grants (Fed /Prov) Advertising 42,750 Municipal Grant (including 25,000 204,000 Membership 45,000 Registrations EPC Special Grant. 132,500 Fundraising Capital Reauests 47,500 15th Anniversary Celebration 4,000 Other 79,000 Bank Interest - Rental 34,000 Advertising 5,000 Cafe /Catering 25,000 Donations /Sponsorships 15,000 2,500 Service Canada Grant EPC Special Grant. 12,000 Building Utilities (M of C) Capital Reauests 39,000 10,000 Budget Expenses 2013 Salaries / Benefits 290,000 Facility Rentals 5,500 Office Supplies 12,000 Building Utilities (M of C) 39,000 Telephone 7,500 Advertising 22,000 15th Anniversary Celebration 4,000 Maintenance 45,000 Snow Removal Cleanin2 Contract/Sup2lies Other 132,250 95,000 Drop In / Programs Bank Charges 750 Cafe /Catering 12,000 Fundraising 15,000 Conference /Travel 2,000 EPC Special Grant - Uncategorized - GST Remittance 7,500 Capital Improvements 10,000 DN: HatIbaaW 2011 /CDA4lOIdarAmlm- Claington Beech Cmtre2011 Prepaed by. LP May 11/12 Municipality of Clarington CLARINGTON OLDER ADULTS CENTRE BOARD Statement of financial position as at December 31, 2011 195 2011 2010 . Difference Financial assets 38,235 15,462 22,773.24 Cash and Investments 59,729 73,892 (14,162.30) Accounts receivable 15,002 511 14,491.25 Due from Municipality of Clarington 123 0 123.33 Total financial assets 74,855 74,403 452.28 Liabilities Accounts payable 38,235 15,462 22,773.24 Due to Municipality of Clarington 0 2,459 (2,458.67) Deferred revenue 0 466 (465.56) Total liabilities 38,235 18,386 19,849.01 Non - financial assets Prepaid expenses 2,658 1,685 972,90 Accumulated surplus 39,278 1 57,701 (18,423.83) CLARINGTON OLDER ADULTS CENTRE BOARD Statement of operations 316,831 268,403 48,427.49 for the year ended December 31, 2011 39,791 25,461 14,329.27 Utilities 2011 2010 Difference - Revenues 77,036 82,826 (5,790.19) I' GRANT­ Federal i 2,399 1,616 783.00 GRANT- Munlclpal 170,500 140,565 29,935.00 MUNICIPAL GRANT - Capital 10,000 0 10,000.00 Fees 240,515 233,048 7,466.76 Rentals 28,261 26,800 1,461.36 Donations 70,192 75,660 (5,468.28) Interest Income 463 206 257.19 Miscellaneous 210 4,511 (4,300.89) Total revenues 522,539 482,405 40,134.14 Expenditures Salaries, wages 316,831 268,403 48,427.49 Advertising 39,791 25,461 14,329.27 Utilities 39,978 7,671 32,306.74 Materials%Supplles 77,036 82,826 (5,790.19) Repairs/Maintenance 55,711 54,876 834.53 Administration 11,618 20,840 (9,222.30) Capital expenses /Irsf to operating 0 4,000 (4,000.00) Mun. of Clarington - licences 0 255 (255.00) Municipality of Clarington - trsf to R/F -strategic pl 0 15,000 (15,000.00) Municipality of Clarington - rentals 0 189 (189.00) Mun of Clarington - advertising 0 74 (74.00) Municipality of Clarington - Trsf to R/F - van purchase 0 24,150 (24,149.67) Total expenses 540,963 503,745 37,217.87 Annual (deficit) surplus (18,424) (21,340) - 2,916 Accumulated surplus (deficit) , beginning of year 57,701 79,041 (21,34D.10) Accumulated surplus (deficit) , end of year 39,278 57,701 • (18,423,83) 0.00 0.00 C' 7 Mental Health ii m Inaivldual Support Group Support Specialized Geriatrics Education Horne Support Program Meals on Wheels Transportation/ Accessible Van Friendly Visiting Foot Care Clinics Luncheon Out Telephone Reassurance Home Maintenance Home Help Respite Program Adult Day Programs In -Home Respite Long -Term Emergency Avoidance Program Assisted Living Services iat Last I•, �,am Client Settlement from Hospital to Home Offices: Ajax- Pickering Brock Clarington Oshawa Scugog Uxbridge Whitby Charitable Reg.# 1 1 8 88 9955 RR0001 Supported by �rb > � Ontario Central East Lent Health Into gration Network A United Nay MemberAgency C) Community Care Durham • Clarington • Supporting People, Strengthening Community L 1 November 19, 2012 MUNICIPALITY OF CLARINGTON FINANCE Nancy Taylor, Director of Finance Municipality of Clarington 40 Temperance St. Bowmanville, ON L1C 3A6 Dear Ms. Taylor: 196 2440 Hwy. 2, Unit #1 Bowmanville, ON L1COK6 COPE Mental Health Program Tel: 905 - 623 -4123 - Fax: 905 - 623 -2604 . Home Support Program Tel: 905 - 623 -2261 • Fax: 905 - 623 -2604 Adult Day Program Tel: 905 - 697 -7231 - Fax: 905 - 623 -2604 Respite Program Tel: 1- 888 - 255 -6680 - Fax: 905 - 839.5513 www.commu nitycaredu rham.on.ca Enclosed is our 2013 budget request and application to the municipality for Community Care Durham — Clarington. We have provided background information on local home support, mental health and respite services that indicate the demand for quality community -based programs within the municipality. Community Care in Clarington continues to serve registered clients with some of the largest number of service units across Durham Region. We ask for your full consideration of the request and I would be most willing to provide further details to council and municipal staff in the form of a presentation if requested. We look . forward to continued service provision in our community with the support of the local municipality. Yours truly, Sally Barrie Administrator Volunteering enri hes your e 197 SUBMIT ORIGINAL TO: MUNICIPALITY OF CLARINGTON FINANCE DEPARTMENT NANCY TAYLOR, DIRECTOR OF FINANCE 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO, L1C 3A6 PLEASE PRINTITYPE PLEASE COMPLETE ALL AREAS 1. Name of Organization /Association: Community Care Durham — Clarington 905 - 623 -2261 NAME TELEPHONE 2440 Highway 2, Unit 1 STREET ADDRESS/POST OFFICE BOX SUBMISSION DEADLINE: November 19, 2012 Bowmanville Ontario L1 C OK6 TOWN PROVINCE POSTAL CODE 2. Contact Person for this Application: —Sally Barrie - Administrator Home #: 905 - 623 -6330 NAME/POSITION Work #: 905 - 623 -2261 x223 3. Is your Organization Incorporated as non - profit? YES NO If YES, when? 24 Feb 1983 (ddlmmlyy) 4. Is your Organization based within the Municipality of Clarington or the Region of Durham? YES NO 5. List the programs /services provided by your Organization. Community Care Durham (CCD) is a multi - service registered charitable organization that provides Home Support, Respite (Caregiver Relief) and COPE Mental Health services for adults and their caregivers with needs related to aging, physical and /or mental health. Our services are provided free of charge or for a minimal fee and are administered through seven service locations across Durham Region. The Home Support Program provides a basket of services to assist clients to remain as independent as possible in their own homes and communities. A nominal fee is charged for some services. Home Support services include: Meals on Wheels: Nutritious hot and /or frozen meals delivered to clients in their homes. There are presently 12 routes throughout the Municipality where hot meals (includes an entree, soup and dessert) are delivered five days each week. Frozen meals (entree and soup /dessert as per client preference) are now available on a weekly basis as we utilize two different suppliers. This also allows for more selection for our clients. Meals can be picked up at the office or delivered to the door. Meals can now also be ordered online. Transportation: Escorted transportation for clients to access medical appointments, shopping, etc. The transportation service is provided through the use of volunteer and paid drivers. Volunteer drivers primarily use their own vehicles. Our paid drivers also utilize a fully accessible van and two minivans 2013 Municipal Grant Application - Community Care Durham - Clarington 198 that are equipped with a special chair on the front passenger side to facilitate entry and exiting for individuals with mobility issues. Luncheon Out: Group outings for clients to enjoy a meal and entertainment in a social setting. The luncheon out service is offered primarily ten months of.the year in a variety of locations across the Municipality. There are presently two separate locations in Bowmanville, and one location each in Orono, Newcastle and Courtice. Home Help and Home Maintenance: Brokered helpers provide assistance with light housekeeping, yard work, grass cutting, snow shovelling, etc. Friendly Visiting: Volunteers visit on a regular basis to share in activities and companionship. Telephone Reassurance: Volunteers provide regular contact to check on a client's well being. Foot Care Clinics: Foot Care Services provided by registered foot care nurses. Foot care clinics are located throughout the Municipality as follows: 2 locations in Newcastle (offering a total of 4 clinics each month); 1 location in Orono (offering 1 clinic each month); 3 locations in Bowmanville (offering weekly and monthly clinics); 1 location in Courtice (offering 2 clinics each month) and 1 location at Wilmot Creek (offering 3 clinics a month). The COPE Mental Health Program of Community Care Durham is a unique community -based support program that uses trained volunteers and staff with the goal of supporting adults with mental health concerns to live and participate in their community, while maintaining an optimum quality of life. The COPE Mental Health Program includes the following components: Individual support and non intensive case management services for mental health clients living in the community in the form of one -to -one support provided by trained volunteers and supervised by our Program Managers; o Support and coping skills groups for mental health clients living in the community, co- facilitated by trained volunteers and Program Managers. Recruitment, comprehensive mandatory training (in individual and group support skills) and supervision of volunteers to provide one -to -one support and co- facilitate group programs for mental health clients living in the community and their families. o Community development activities that include education to the community on mental health issues; and, • Referral and mental health- social service information to the community. The Psychogeriatric Community Support Program (PCSP) is a collaborative program offered by CCD's COPE Mental Health Program and Ontario Shores for Mental Health Sciences, with support from CMHA Durham. This program offers screening, assessment and clinical consultation plus referral and supportive services for high risk older adults 65 years + with mental health concerns and living in the community. There are two. components: (1) Outreach assessments conducted by a nurse clinician in consultation with a geriatric psychiatrist; (2) Supportive Service Assessments, referral and follow up conducted by COPE staff; supportive services including: individual short term supportive counseling; psycho - educational and social recreational support groups; and one -to -one support provided by staff and/or trained volunteers. The Home at Last (HAL) Program, a collaboration between community hospitals, the CE CCAC and Community Care Durham, assists clients with their settlement home upon discharge from the hospital and provides short term personal support to assist with this transition (i.e., transportation home, safety check of the home environment, linkage to community resources, grocery shopping, meal preparation etc.). It also ensures appropriate referral and linkage to Community Care Durham services. 2013 Municipal Grant Application - Community Care Durham- Clarington 199 The Respite Program (Caregiver Relief Services) provide a temporary break for caregivers from the stress and ongoing responsibility associated with caring for a loved one with needs related to aging and /or a disability. Two services are offered, In -Home Respite and the Adult Day Programs. There is a fee for Respite services. In -Home Respite: Care is delivered by qualified Personal Support Workers who maintain a safe environment and are trained to provide personal care, assistance with routine living activities, social interaction, meal preparation, client centered homemaking and more. Adult Day Program: Offers a safe and comfortable setting for clients to enjoy a wide array of social and recreational programs. Qualified staff and volunteers provide the programs and assist with routine living activities. The program operates Monday to Friday and clients from all areas in Clarington may utilize CCD's accessible van for transportation to and from the program. Collaborative Health Intake Project (CHIP) is a collaboration that was developed in October 2009 between Community Care Durham (CCD) and the Central East Community Care Access Centre (CECCAC) to provide intake services for seniors living in the community. The CHIP Project was started with a new CCD position (Supported Referral Coordinator) being created to work out of the .CECCAC office in Whitby. The Coordinator performs a screening function by-collaborating with CCAC Intake staff on requests for community service and assists clients in accessing CCD services easily and seamlessly. This new position has increased the referrals to CCD each year and has helped clients access services in a timely fashion. The success of this pilot resulted in it receiving Ministry funding after its first year as well as additional funding to hire a second coordinator in order to manage service demand. In the past six months alone, there have been over 85 referrals from the Supported Referral Coordinators to the Clarington office. -In addition the coordinators respond to many more requests for information on our services for future reference. 6. Describe how the programs /services provided by your Organization will benefit as a result of Municipal funding. In Clarington, Home Support services (Meals on Wheels, Transportation, Luncheon Out, Friendly Visiting, Foot Care, Home Help and Maintenance, Telephone Reassurance, Information and Referral) enhance the ability of adults with needs related to aging and /or physical disability, to remain in their own homes and communities and to function as independently as possible. The cost of providing our various services increases each year, including the need to actively promote our services so that the community is aware of the supports available. Because we rely on approximately 2,000 volunteers to assist in the delivery of Home Support Services across the Region, Volunteer Recruitment continues to be a big challenge, requiring that we invest more each year into advertising and other options to attract new volunteers. Recruitment of new volunteers then requires appropriate screening, interviewing, orientation and ongoing training to ensure that our volunteers are properly supported. In addition, we also need to adapt to varying expectations from new volunteers. This requires the need to look at more flexibility, training and support so that we meet the needs of our volunteers and thus retain them. The Clarington area has, and continues to experience significant population growth, particularly seniors. Statistics Canada reports an increase of 8.6% in overall population for the Clarington area as compared to the 2006 census data, However, those aged 55 and over in Clarington increased another 25% from the last census (with an additional 27% increase in this age group when comparing the 2006 and 2001 census). Those over 75 increased 20% over that same period (with an additional 310% increase in this age group when comparing the 2006 to 2001 census). With future anticipated growth, along with the recognition that people are best supported within their own communities and in their own homes, the demand for our services will continue to increase. The Transportation service continues to be a necessary and important support to Clarington residents, ensuring that they can access medical appointments, attend our Adult Day Program, and go shopping for groceries or other necessary items. The Transportation service provided 16,556 units of service in 2011 -2012. This includes ensuring that clients access the Day Program in Clarington, utilizing both our minivan and accessible van, as well as assisting clients with medical trips, grocery trips, attending Luncheon Out events and other trips for other necessities. 2013 Municipal Grant Application - Community Care Durham - Clarington 200 The Meals on Wheels service continues to be in high demand. Since 2005, the average total number of meals delivered each year in the Clarington area has been around 15,000. Our meal delivery in 2010 -2011 was 15,200 meals. In 2011 -2012 the demand increased significantly and we delivered 18,000 meals to clients in the Clarington area. 2012 -2013 has continued to show this increase in demand, with referrals coming from the Central East Community Care Access Centre, health care professionals, family members and self - referrals. This includes delivery to clients who rely on the meal service all year, and clients who might use our service for a limited time when first discharged from hospital or when recovering from a fall or lengthy illness. The coordination and management of these services places ongoing demands on staff time to both ensure service delivery and recruit and support the volunteers required. Our hot meal provider continues to be the local hospital (Lakeridge Health Bowmanville). We continue to face the challenge of needing to find an alternative hot meal provider, as identified in past submissions. This would require both a provider who can manage the volume of meals required for the Clarington area as well as access to a proper staging area, to allow for the storage and heating of meals. Additional staff hours would also be needed to manage the staging area. With the potential of another increase in the cost of our meals, or the loss of the hospital as our meal provider, finding an alternative solution is an imminent concern. CCD continues to explore its various options regarding the provision of hot meals in Clarington. Our frozen meal service continues to be very popular, providing clients with additional choices and options to assist them during holidays when our hot meal service is not available. Frozen meal costs increase each year and this places additional demand on our financial resources. In addition, the increase in food safety issues has meant additional staff time to ensure that clients are kept safe and aware of what is happening. The Luncheon Out service is also extremely popular: Approximately 44 Luncheon Out events happen each year in Clarington. This service incurs costs for the meal provided, but also for entertainment and transportation for our clients so that they are able to attend. With the loss of one provider, we were able to relocate a Luncheon Out site, but this also resulted in the cost increasing for this site. This means that we are now subsidizing part of the cost for this Luncheon Out so that clients can continue to pay the same price. Approximately 300 clients benefit from our Luncheon Out each month with an additional 50 people waiting fora spot to open up as we are at capacity at most of our locations. Foot care services also continue to be in high demand for the Clarington area, with more than 14 clinics being offered in different locations in Clarington. Our foot care nurses provide an invaluable service for clients who need this assistance due to mobility issues, illness or because they have diabetes and require special care and attention. The cost of nursing, foot care supplies (sterilization materials, foot care instruments etc.) increase each year. We gratefully receive funding support from the United Way each year. Our funding however was reduced by 9% several years ago, and has continued to remain at that level. Our funding support from the United Way is dependant on the success of their campaign. Funding allocations for 2011 were not increased due to the demand for their support. The continued support from the Municipality would be of great assistance to us and would allow us to continue providing our services in light of revenue shortfalls and increases in operating costs. The COPE Mental Health Program in Clarington is a community program that offers support to adults 16 years and older with emotional and /or mental health concerns living in the community. Clarington COPE supports clients through one -to -one matches and offers 7 local psycho - educational support groups, with 2 additional groups planned. COPE is also an active partner in Making Connections Clarington, which offers social recreation support for isolated persons with mental health concerns, and operates 2 days per week. The COPE Mental Health Program is unique in Durham Region particularly with respect to the significant role volunteers have in service delivery. Additionally, COPE supports high risk older adults with mental health concerns to remain at home with support through the Psychogeriatric Community Support Program described above. 2013 Municipal Grant Application - Community Care Durham - Clarington 201 The COPE Program has the ability to respond to local community needs. We are able to provide group programs, for example, based on needs identified by our clients and community stakeholders which are unique to the local community we serve. We are able to engage clients in a non - institutional, friendly and safe environment that is mutually agreed upon by the client, staff and volunteer. Recruitment of volunteers, their training, monitoring and supervision is ongoing. Volunteers receive at minimum a mandatory 8 week (24 hours) mental health training program with an optional advanced training in group facilitation for an additional 6 weeks (18 hours). Training consists of the development of active listening skills, group dynamics respecting boundaries, and the iimportance of confidentiality; training is offered several times a year. Volunteerism enhances and enriches Clarington as a caring community. Educational opportunities such as COPE's Distinguished Speaker Series are also offered, as is community awareness events. Programs are determined by local need and organized by the local Program Manager with the support of volunteers. COPE is accessible with satellite locations throughout Durham Region and referral criteria that is inclusive and is non - diagnostic. In 2011/12, COPE Clarington provided clients with over 4300 .hours of direct service. Although more than half of referrals are generated by self - referrals. or from family and friends. However, COPE is well established within the Region's health care services with one -third of referrals from health care service providers such as acute care hospitals, family physicians, MOHLTC guidelines prevent community mental health programs from charging fees for services for which the Ministry provides funding. A significant gap remains between MOHLTC funding for COPE and the actual cost of the program. With the existing gap plus increasing costs of operating not being adequately supported by MOHLTC, additional funding sources have become increasingly'important to sustain COPE program services. The In -Home Respite Program in Clarington is part of a region wide service providing caregiver relief to informal /family caregivers caring for frail elderly, adults with dementia or physical limitations. Service is provided in clients' homes by Personal Support Workers for a minimum of three hours providing personal care, homemaking and a safe environment to the receiver of care. At the same time, this service provides caregiver relief lowering the risk of illness and caregiver burnout. The Adult Day Program in Clarington is housed under the same roof as the Home Support and COPE Mental Health programs. Community Care Durham offers an integrated program in Clarington geared to our target population. At the Day Program clients participate in social and recreational group activities while receiving assistance with daily living activities in a safe and comfortable home like setting. This - program assists in maintaining the participants' maximum level of independence to prevent premature or inappropriate institutionalization and at the same time provides caregiver relief to the informal /family caregiver. The demand for Community Care's In -Home Respite and Adult Day Program services is increasing as adult children, spouses, and other informal caregivers take on the responsibility of caring for a loved one full time. Care needs in the community are increasing as people are being supported to age at home with the help of community based services. Many of our caregivers also work outside the home, in addition to caring for young children. These informal /family caregivers are essential to the health care continuum and need to be guaranteed of affordable respite to continue in their caregiving role. The In -Home Respite and the Adult Day Program services are partially funded through the Central East Local Health Integration Network and the remainder of the cost is made up by a nominal user fee. The Clarington Municipal Grant assists us in offering a further subsidy when the service cost is a barrier for clients. Please note: In this submission, the budget now reflects all of our Clarington programs, including the Adult Day Program. Previous submissions had excluded the Adult Day Program costs so this accounts for the overall increase in revenue and expenditures. 2013 Municipal Grant Application - Community Care Durham - Clarington 202 7. Category: (Circle One) Recreational Q a 10. Social Civic Hall Board /Community Centre Amount Requested _$28,110 Have you made a previous request for a Municipal Grant to the Municipality of Clarington? YES NO If YES, please complete the following: YEAR REQUESTED AMOUNT REQUESTED AMOUNT RECEIVED 2012 -2013 $27,157 $27,157 2011 -2012 $26,265 $26,265 2010 -2011 $26,265 $26,265 2009 -2010 $26,265 $26,265 Has your Organization requested f ing in the last 12 months from any other Municipal, Provincial or Federal Department or Agency? YES NO If YES, please complete the following: AGENCY YEAR REQUESTED RECEIVED CE LHIN 2012 -13 $728,357 $728,357 Total program or association membership in your organization. as of March 31, 2011 Home Support - Clarington area Registered Clients. 2,150 Registered Volunteers 461 Total Service Volunteers 35 COPE - Clarington area Total Registered Clients Served 141 Total Non - Registered clients Served ** 1757 Total Service Volunteers 35 In -Home Respite - Clarington Adult Day Program - Clarington Clients Served 23 Clients Served 65 Registered Volunteers 9 * In -Home Respite service is a staffed program and does not utilize volunteers. ** Non - registered clients are those individuals attending the Making Connections Clarington Drop -In Program 2013 Municipal Grant Application - Community Care Durham - Clarington 203 12. Declaration of Organizations Executive: We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization, which we represent. Name Title Date Signature Brent Farr Executive Director Nov 16th, 2012 -= Annamaria Maccarone Director, Home Support Nov 16th, 2012 This Application must be signed by two (2) Members of the Executive. 13. Budget Information: Please complete, in detail, the attached form. Also include a copy of the most recent statement of revenue and expenditures for the most recent fiscal year. 14. Please return application form to: Nancy Taylor, Director of Finance Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone: (905) 623 -3379 ext. 2602 Fax: (905) 623 -4169 Email: ntayloraa-)clarin ton.net 2013 Municipal Grant Application - Community Care Durham- Clarington 204 Clarington Combined Home Support [HS], Day Program & COPE Bud g( Please note: The budget below now reflects all of our Clarington programs, including the Adult Day Program. Previous submissions had excluded the Adult Day Program costs so this accounts for the overall increase Revenues 2011/12 2011/12 2011/12 2012/13 2013/14 5 2015/16 2016/17 HS & COPE Day Program Total Clarington LBud Budget Budget Budget Budget Budget t Budget Budget Grants - Federal / Provincial ._ 457,890 214,335 672,225 728,357 728,357 728,357 728,357 728,357 Municipal Grant 27,157 32,461 27,157 28,110 28,110 28,110 28,110 28,110 Memberships 46,000 49,000 0 92,600 92,600 92,600 92,600 92,600 Registrations 7,600 4,800 0 ' 15,200 15,200 15,200 15,200 Fundraising 17,000 3,000 20,000 13,000 13,000 13,000 13,000 13,000 Other: Donations 34,500 400 34,900 40,300 40,300 40,300 40,300 40,300 Other: United Way, Summer Student Grant - _ =- T 19,946 3,946 23,892 24,811 24,811 24,811 24,811 24,811 Other: Client Fees & Reimb. Subsidies 176,900 68,792 245,692 261,970 261,970 261,9701 261,970 261,970 Last Year Sur plus / Deficit 140,285 24,225 0 179,047 179,047 179,0471 179,047 179,047 Total Revenue 733,393 290,473 1,023,866 1,096,548 1,096,548 1,096,548 1,096,548 1,096,548 Expenditures 2011/12 2011/12 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 HS & COPE Day Program Total Clarington Budget Budget Budget Budget Budget Budget Budget Budget Salaries 387,872 172,297 560,169 604,354 604,354 604,3541 604,354 604,354 Benefits 75,132 32,461 107,593 114,108 114,108 114,108 114,108 114,108 Facility Rental 46,000 49,000 95,000 92,600 92,600 92,600 92,600 92,600 Office Supplies 7,600 4,800 12,400 15,200 15,200 15,200 15,200 15,200 Telephone 10,139 4,000 14,139 15,089 15,089 15,089 15,089 15,089 Advertising (& Vol. Recruitment & Recognition) 10,275 1,580 11,855 13,350 13,350 13,3501 13,350 13,350 Maintenance & Van Expenses & Ins. 32,000 32,000 31,000 31,000 31,000 31,000 31,000 Other: Staff Training, - Reimbursed Subsidies 24,090 2,110 26,200 31,800 31,800 31,800 31,800 31,800 Other: Program Costs 140,285 24,225 164,510 179,047 179,047 179,0471 179,047 179,047 Total Expenditures 733,393 290,473 1,023,866 1,096,548 1,096,548 1,096P54811,096,548 1,096,548 Indicates Rev_ ised 16- 2011/12 t 6666 Surplus Deficit 01 01 , 0 01 01 01 01 0 NOTE: ALL APPLICANTS MUST COMPLETE THIS SECTION IN ORDER TO HAVE APPLICATION CONSIDERED FOR FUNDING. PLEASE SUMMARIZE YOUR BUDGET INFORMATION USING CATEGORIES LISTED ABOVE. 2013 Municipal Grant Application - Community Care Durham - Clarington 205 COMMUNITY CARE DURHAM REPORT ON CLARINGTON HOME SUPPORT SERV ICES Period: April 1, 2011 to March 31, 2012 # of clients served (discrete): 1,556 # of volunteers on file: 447 Service Service Numbers Individuals Served Meals On Wheels 18,003 meals 255 (Hot & Frozen) Transportation 16,556 one way trips 608 Luncheon Out 2,672 meals (including 501 entertainment in a social setting) Friendly Visiting 5,291 visits ** 210 ** Telephone Reassurance 13,742 contact calls ** 188 ** (Security Checks) Home Help 6,500 hours 89 Home Maintenance 3,400 hours 270 Foot Care 3,004 appointments 516 * The difference in units and clients served (when compared with statistics reported prior to 2007- 08) that is noted in the Friendly Visiting and Telephone Reassurance services has occurred as a result of changes to how information is now reported to the Ministry, as per the new OHRS (Ontario Health Reporting Standards) definitions of a unit of service. 2013 Municipal Grant Application - Community Care Durham - Clarington 2.06 CON YMNITY CARE DURHAM FINANCIAL STATEMENTS MARCH 31, 2012 207 INDEPENDENT AUDITORS' REPORT To the Members of Community Care Durham We have audited the accompanying statement of financial position of Community Care Durham as at March 31, 2012 and the statements of operations, changes in net assets and cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for -the preparation and fair presentation of these statements in accordance with Canadian generally accepted accounting principles, and for such internal controls as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our *audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material . misstatement. An audit involves performing 'procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditors' judgment, including the assessment of the risk of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also i_ucludes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. 21 Gladstone Avenue, Suite 306, Oshawa, Ontario LIJ 4E3 Tel, 905- 720 -0265 Toll free 1- 877 - 326 -3422 Fax 905- 720 -030, . Email: Accounting @SCMV.ca Website: www.scmv.ca Basis for Qualified Opinion In common with many charitable organizations, the organization derives revenue from donations and fundraising, the completeness of which 'is not susceptible of satisfactory audit verification. Accordingly, our verification of these revenues was limited to accounting for the amounts recorded in the records of the organization and we were not able to determine whether any adjustments might be necessary to revenue, excess of revenue over expenses, assets and net assets. Qualified Opinion In our opinion, except for the effect of the matter described in the Basis for Qualified Opinion paragraph, the financial statements present fairly, in all material respects, the financial position of Community Care Durham as at March 31, 2012, and the results of its operations, changes in net assets and cash flows for the year then ended in accordance with Canadian generally accepted accounting principles. Chartered Accountants, Licensed Public Accountants May 28; 2012 Oshawa, Ontario RMI. COMMUNITY CARE DURHAM (INCORPORATED WITHOUT SHARE CAPITAL UNDER THE LAWS OF THE PROVINCE OF ONTARIO) STATEMENT OF FINANCIAL POSITION AS AT MARCH 31, 2012 - 2011 Association Operational ASSETS Current Cash Accounts receivable Prepaid expenses Investments (Note 2) Capital - net book value (Note 2 and 3) LIABILITIES Current Accounts payable Due to Central East LEON Deferred revenue (Note 2) Deferred Contributions Related to Capital Assets (Vote 4) NET ASSETS Invested in Capital Assets (Note 5) Internally Restricted Funds (Note 6) Restricted Trust Funds (Note 7) Unrestricted Funds $ 641,633 $ 457,834 $ 1,099,467 $ 1,073,633 - 360,797 360,797 294,565 - 45,114 45,114 67,925 641,633 863,745 1,505,378 1,436,123 406,187 56,370 462,557 404,992 492,960 .105,597 598,557 541,947 $ 1,540,780 $ 1,025,712 $ 2,566,492 $ 2,383,062 $ - $ 551,967 $ 551,967 $ 593,529 - 285,806 285,806 184,817 - 25,972 25,972 56,943 - 863,745 863,745 .835,289 - 105,597 105,597 88,962 492,960 - 492,960 452,985 406,187 - 406,187 248,622 - 56,370 56,370 56,370 641,633 - 641,633 700,834 1540,780 56,370 1,597,150 1,458,811 $ 1,540,780 $ 1,025,712 $ 2,566,492 $ 2,383,062 Director 209 210 '...� N G O d' ill �o V1 "D M M 00 C� �t O It M V1 00 to 00 00 O M M M ch d' � V1 .--i 00 O .4 \D " 10 1D N t— 00 1D V1 00 C\ h \D N V1 d• in . 4 O O 00 M +-+ M M V1 N d' �- °1 �D � 00 N t � h N r- a\ .. t °1 m ­4 00 in V1 O ­4 O � N V'� N rr Wl °1 O (y h�00 i 1Od M M Cf �D[�O1D1Oh 1D O� M N[�00 Ct �Dd 00000 M 001 h N '-, N M 00 N M Ol\ M d' d' O M M M O h h d' O O d' d' d' h M V) Ul M d 1D N oo kn d -M b4 64 Mtt- t- 00 d riooin NID'�'MN N 0001 d M� d'O��DOh� -{ t, "e M C� 000\OOM00ttkn NNr°q 00MM1D00 N N00 if) en%Qknle00'N01CMh 00N O M t-t-1D 0\.0�M.v �o 00 0\M v VIM M h o r-- N 00 N v%0 t-N N N t-v 00 v 01 h M M 00 M M G 01 Oi O O N N h �t V7 � V, C7 ri �D th N eh 00 44 00 oo O d ri O M rl r-I 00 N N N 00 N Q1 M M 01 \0 01 00 01 01 1D 1D le 01 r -1 00 M 1D O d' N r-I M tn %Q r-I N to r-1 ri M ri Vi r^I h It h r M h 0 0 en 00 'e N h V7 O N M In N \D h 01 in M�= 00 O N r4 O h N 00 eq 10 F� 0001OOM07'ep H�DNri00h� ao � 0000�M\oOetDDNO\MN N �c N r- lD ON 01 00 'rt 10 M r-1 M? i � �o M O M •�D 00 t � rP 1D \o N N N t � rt• \D 01 M N N O 1D M M � 00 00 00 M in � O� 1 O r-q �D N h v � N <t O\ ri �D In N 00 ri i Cd oo U7 O 'd' r-1 .O M ri 01 M N N N M 'rt in M M M 01 \o 01 \D 'd' ri tn 1., 10 O ct N N kn N Vi r-I icy N v h rt h p � � C� 01 ri M M 10 ri 1D M h h 01 C M 01 \o \o M [1 d v 00 ri M h in ri N It d M in en GS O �..� N r•-I r-I o� b0 bdA ' q N m b H b? Cd 0 �i- 0 M :3W ° 0 a A � o. ° * a. Cd 0 co p U a U a id L, y q id U O Eb rn cd �' q °� cad o o a� ; 0 P4 v Cd CD �� u �" boy ai r; P, 'a Cj y ° G acd v o O 00 0 - UUU �O >HUUw�O°� P.,., ° W a� 211 COMMUNITY CARE DURHAM STATEMENT OF CHANGES IN NET ASSETS FOR THE YEAR ENDED MARCH 31, 2012 2011 Invested in Capital Assets Opening balance' $ 452,985 $ 478,834 Transfers to /from operations Amortization (94,487). (70,333) Capital asset acquisitions 151,097 - Funding provided by deferred contributions - net (Note 4) (16,635 44,484 39,975 25 849) Closing balance $ 492,960 $ 452,985 Restricted Funds Internally Restricted Funds Opening balance $ 248,622 $ 248,622 Transfer to /from Unrestricted Funds 157,565 - Opening and closing balance $ 406.187 $. 248,622 Restricted Trust Funds Opening and closing balance $ 56,370 $ 56,370 Unrestricted Funds Opening balance $ 700,834 $ 322,939 Excess of Revenue over Expenditures 138,339 352,046 839,173 674,985 Transfers to /from Restricted Funds (157,565) - Transfers to /from Invested in Capital Assets - net L39,975) 25,849 Closing balance $ 641,633 $ 700,834 212 COMMUNITY CARE DURHAM STATEMENT OF CASH FLOWS FOR THE YEAR ENDED MARCH 31, 2012 2011 Operating Activities Excess of revenue over expenditures $ 138,339 $ 352,046 Charges (credits) to income not involving cash Amortization 94,487 70,333 Provided from working capital (Note 8) 1,670 216,737 234,496 639,116 Investing Activities Additions to capital assets (151,097) - Purchase of investments L57,56 - 208 662 - Increase In Cash 25,834 639,116 Cash, beginning of year 1,073,633 434,517. Cash, end of year $ 1,099.467 $ 1.073,633 213 COIVIlVIUIVITY CARE DURHAM NOTES TO FINANCIAL STATEMENTS MARCH 31, 2012 1. Status and Nature of Activities Community Care Durham is a registered charity whose mission is to provide community based home support and respite services to adults with needs related to aging, physical and/or mental health. The organization was incorporated without share capital on February 24, 1983. 2. Significant Accounting Policies The financial statements have been prepared in accordance with Canadian generally accepted accounting principles (GAAP). The following policies have been adopted by the organization where an alternative is available under GAAP. Revenue Recognition Community Care Durham follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Revenue from fenders is recognized in accordance with the contracts. Funding now received from the Central East Local Health Integration Network (LIEN) was previously received from the Ministry of Health and Long Term Care. Fees for services are recognized when the service is provided. Fundraising revenue is recorded when the event is held. Deferred Revenue Certain revenues are received during the year for events to be held or programs to be completed in the next fiscal year. These revenues are deferred to the next year's operation. Investments Investments consist of a Guaranteed Investment Certificate with an interest rate of 1.15% and maturing July . 10, 2012. All interest has been accrued to the year end. These investments represent the majority of the externally and internally restricted funds. Capital Assets The policy of the organization is to capitalize purchases of major capital assets at their cost and to amortize that cost by charges to operations over the useful lifetimes of the assets as described below. Minor capital assets are expensed in accordance with Board policy. Fully amortized assets that are no longer in use are removed from the asset class. Amortization Amortization is recorded on the straight -line basis over the following periods: Computer equipment - 5 years Office equipment and-leasehold improvements 5 years Furniture and fixtures 5 years Vehicles 5 years . Amortization is recorded on a 5% declining balance for the building. Donated Services The organization does not record the value of donated services in revenues or expenses. Total volunteer service hours during the year were in excess of 137,000 which translates to a value of approximately $2,329,000 using an hourly rate of $17 (an accepted guideline by Trillium). The value of these hours has been calculated by management and are not audited nor reflected in the financial statements. 214 COMMUNM CARE DURHAM NOTES TO FINANCIAL STATEMENTS MARCH 31, 2012 2. Significant Accounting Policies (continued) Use of Estimates The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumption's that affect the reported amount of assets and liabilities and the disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenditures during the reporting period. Actual results may differ from those estimates. 3. Capital Assets Accumulated Net Book Value Cost Amortization 2012 2011 Land $ 250,000 $ - $ 250,000 $ 250,000 Building 244,329 31,406 212,923 186,971 Vehicles 475,784 370,033 105,751 60,867 - Furnishings and equipment 42,964 30,860 12,104 8,552 Leasehold improvements 252,423 234,644 17,779 35.557 $ 1,265.500 $ 666,943 $ 598.557 $ 541.947 4. Deferred Contributions Related to Capital Assets Contributions have been received for the purpose of acquiring certain capital assets. These funds are being recognized as revenue in amounts equal to the amortization of the acquired asset. The amounts recognized in the current year are included in the operating statement as Amortization of deferred contributions. 2012 2011 Opening balance Add: Contributions received during the year Less: Amount amortized to revenue 5. Invested in Capital Assets $ 88,962 $ 133,446 76,398 - 165,360 . 133,446 59 763 (44.484) $ 105.597 $ 88.962 This fund represents the net book value of capital assets (cost less accumulated amortization) less deferred contributions related to capital assets. 6. Internally Restricted Funds The organization has established internally restricted funds. The purpose of these funds is to temporarily restrict monies fundraised and donated in excess of local projections to benefit designated local areas. Ultimately, the funds may be used to benefit all clients of the organization. 7. Restricted Trust Funds The funds are held under trust arrangements with Community Care Durham. Under terms of the trusts, the organization may use the interest income derived from the monies invested for operating activities. 215 i COMMUNITY CARE DURHAM NOTES TO FINANCIAL STATEMENTS MARCH 31, 2012 8. Cash Provided From (Used For) Worldng Capital Cash otherwise available from operating activities is influenced by increases or decreases in the following items: 2012 2011 Accounts receivable $ (66,232) $ (69,682) Prepaid expenses 22,811 13,519 Accounts payable (41,562) 195,592 Due to Central East LH N. 100,989 84,852 Deferred revenue X14,336) - -544) $ 1.670 $ 216.73 7 9. Pension Plan The organization maintains a defined contribution pension plan that covers all full -time employees and some ( part-time employees. The plan provides pensions based on the accumulated value of both the organization's and the employees' contributions. The organization contributes four percent of employees' gross earnings while the employees' contribution is optional. The organization's contributions are vested after two years of employment. 10. Commitment The organization is committed to annual amounts under lease agreements with respect to several premises. Each location is under a separate lease. These leases expire at various times with varying terms for renewal. Future minimum lease payments will total $1,143,670 plus applicable taxes and common area costs and include the following payments over the next 5 years: 20.13 $ '225,593 2014 $ 222,347 2015 $ 133,406 2016 $ 112,465 2017 $ 112,465 216 CO CARE DURHAM NOTES TO FINANCIAL STATEMENTS MARCH-31,2012 11. Fair Value of Financial Instruments The organization's significant financial assets and liabilities are classified and measured as follows: Assets/Liabilities Classification Measurement Cash Held for trading Fair value Accounts receivable Loans and receivables Amortized cost Investments Held for trading Fair value Accounts payable Other financial liabilities Amortized cost The carrying amount of cash, accounts receivable and accounts payable approximate the fair value because of the short term maturity of these items. The fair values of investments correspond approximately to their quoted market values. Unless otherwise noted, it is management's opinion that the organization is not exposed to significant interest, currency, credit or market risks arising from financial instruments Credit risk Credit -risk arises from the potential that counterparties including clients will fail to perform their obligations. The organization is subject to credit risk through its receivables. Account monitoring procedures are utilized to minimize risk of loss. Interest rate risk Interest rate.risk arises because of the fluctuation in interest rates. The organization is subject to interest rate risk through their investments. The organization has formal policies and procedures that establish the investment criteria. 12. Economic Dependence In common with similar publicly funded agencies, the organization derives the majority of its revenue from-the Central East LHIN, 13. Capital Management The organization, considers its capital to be comprised of its internally restricted and unrestricted fund balances. The organization receives funding from the Central East LHIN. Management is responsible for adhering to the provisions of their funding agreements with the Central East LHIN. The organization manages capital to safeguard its ability to operate and to meet its financial obligations as they become due so it can continue to provide delivery of its services. Management maintains its capital by ensuring annual operating budgets are developed and approved by the Board of Directors based on known and estimated sources of fund_ ing each year to ensure the capital of the organization is maintained. SUBMIT ORIGINAL TO: MUNICIPALITY OF CLARINGTON FINANCE DEPARTMENT NANCY TAYLOR, DIRECTOR OF FINANCE 40 TEMPERANCE STREET BOWMANVILLE, ONTARIO L1C 3A6 PLEASE PRINT/TYPE PLEASE COMPLETE ALL AREAS 1. Name of Organization /Association: 217 NOV 1 5 2012 MUNICIPALITY OF CLARINGTON' FINANCE ----- - - - - -- - The Firehouse Youth Centre — John Howard Society of Durham Region 905 - 623 -6814 NAME TELEPHONE 132 Church Street STREET ADDRESSIPOST OFFICE BOX Bowmanville Ontario L1C 1T5 TOWN PROVINCE POSTAL CODE 2. Contact Person for this Application: Chris Newman /Coordinator Home #: NAME/POSITION SUBMISSION DEADLINE: November 19, 2012 Work #:905- 623 -6814 (ext.32) 3. Is your Organization Incorporated as hon- profit? YES X NO If YES, when? 06/12/1999 (dd/mnvyy) 4. Is your Organization based within the Municipality of Clarington or the Region of Durham? YES X NO 5. List the programs /services provided by your Organization. The Firehouse Youth Centre offers a wide range of services and programming tailored to the needs of the youth aged 12 -19 within the Municipality of Clarington. Open four nights per week (Tuesday — Friday) from 3p.m. — 8p.m. the centre provides youth with a fun and encouraging environment, to not only hang their hats but utilize some of the resources the centre has to offer, such as computers with full Internet access and use of a fully operational kitchen linked to the rekindling of a structured cooking program. Beyond these resources the centre also supports a wide variety of recreational and social based opportunities and a space that allows for basketball tournaments, pool tournaments, floor hockey, video game tournaments and a host of life skills training opportunities as well; spanning from anti - bullying presentations to employment focused workshops. In addition to these structured programming opportunities, the Firehouse also encourages proactive youth involvement by allowing for the completion of community service hours, either by assisting in the daily operations and up keep of the centre or by participating in community based events as representatives of the Firehouse. Some of the most influential opportunities for youth involvement include events such as: Battle of the Bands, Fright Night, Family Safety Day and our Annual Christmas Dinner. Not only do these opportunities provide the youth with their required community service hours, but they serve to enlighten the youth to understanding the value of community participation. C: IDOCUMB- I\OSHAWA- IILOCALS- 11Temp\2013 Grant Application (Firehouse) (Final).doc A 7, 8. 9. 10 218 Outside of the ongoing programming offered on a consistent basis, the Firehouse also offers more complex and interactive programming during the Summer Programming piece of the Program. This particular initiative offers several opportunities for the youth to experience and participate in a wide variety of trips and other activities they may not have the opportunity to participate in other wise. Beyond these factors it is the intention of John Howard Society and the vision of the Firehouse Youth Centre to gradually increase the structured - programming and number of fundraising opportunities- throughout -the year in order to - enhance the diversity of programming available to the youth who frequent and access the resources of the centre. Describe how the programs /services provided by your Organization will benefit as a result of Municipal funding. The funding received by the Municipality of Clarington directly goes to the continuation of the after - school programs and services provided by The Firehouse Youth Centre. The Firehouse could not function without the support of the Municipality of Clarington. The core funding supports the wide variety of pro - social and recreational programming offered within the centre. This funding ensures a safe and supervised program in a place where youth feel they belong.. The Firehouse provides the youth of Clarington a venue to engage in pro - social relationships and activities. On a whole the funding provided by the Municipality plays an integral role in ensuring that the youth of Clarington have an additional avenue to explore social and recreational opportunities, geared towards enhancing their overall life skills. Category: (Circle One) Recreational Social Civic Amount Requested $55 000 Hall Board /Community Centre Have you made a previous request for a Municipal Grant to the Municipality of Clarington? YES If YES, please complete the following: YEAR REQUESTED AMOUNT REQUESTED AMOUNT RECEIVED 2012 $55000 $55000 2011 $ 47 500 $ 49 375 2010 $47,500 $47,500 2009 $45,000 $45,000 Has your Organization requested funding in the last 12 months from any other Municipal, Provincial or Federal Department or Agency? YES NO If YES, please complete the following: AGENCY YEAR REQUESTED RECEIVED Ministry of Health 2011 $2785 $2785 C:\ DOCLTME— I \OSHAWA— l\LOCALS- 1 \Temp\9-013 Grant Application (Firehouse) (Final).doc 213 11. Total program or association membership in your organization, 0 /V0 aiq C 17 5 1 +o-�d I 12. Declaration of Organizations' Executive: We certify_that,to the best of our knowledge, the information provided_her_einas -accurate and complete and is endorsed by the Organization, which we represent. This Application must be signed by two (2) Members of the Executive. 13. Budget Information: Please complete, in detail, the attached form. Also include a copy of the most recent statement of revenue and expenditures for the most recent fiscal year. 14. Please return application form to: Nancy Taylor, Director of Finance { Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone: (905) 623 -3379 ext. 2602 Fax: (905) 623 -4169 Email: ntaylor @clarington.net C:O OCL% 4E- I \OSHAWA- 1\LOCALS- 1\71emp\2013 Grant Application (Firehouse) (Final).doc Name Title Date Signature iJ l c h / I -e t (Awo Qw,-Ar /Z i ' r— - IL This Application must be signed by two (2) Members of the Executive. 13. Budget Information: Please complete, in detail, the attached form. Also include a copy of the most recent statement of revenue and expenditures for the most recent fiscal year. 14. Please return application form to: Nancy Taylor, Director of Finance { Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone: (905) 623 -3379 ext. 2602 Fax: (905) 623 -4169 Email: ntaylor @clarington.net C:O OCL% 4E- I \OSHAWA- 1\LOCALS- 1\71emp\2013 Grant Application (Firehouse) (Final).doc 220 Budget Information:. 2011 represent actual amounts based on Fiscal Year end and 104-bOw" Section indicates expected dollars EXPENDITURES - 2011 2012 2013 _-REVENUE 38036 40070 11400,010 GRANTS-. 2 785 (Summer WA N/A -----,FED/ PROV­ -- Erhployee)- 6000 - MUNICIPAL 49375 55000 0 GRANT 5260 5576 MEMBERSHIPS N/A N/A N/A REGISTRATIONS N/A N/A N/A FUNDRAISING 9587 7 500 OTHER (SPECIFY) 2500 2500 Service Club Donations - 300 Other— United Way of 10000 10000 101 Durham 1 436 1 000 Other 7Christmas 550 500 Dinner Donations Other — Food (Coffee 310 500 House) LAST YEAR 3822 SURPLUS/DEFICIT TOTAL REVENUE 75107 76000 76250 EXPENDITURES 2011 2012 2013 SALARIES - 38036 40070 11400,010 FULL TIME SALARIES - 5800 6000 01 PART TIME Other - CPP/El 5260 5576 Other - JHSO 5604 5604 FACILITY RENTAL 1000 1 000 OFFICE SUPPLIES 1372 500 TELEPHONE 300 300 ADVERTISING N/A N/A MAINTENANCE 1 436 1 000 OTHER (SPECIFY) 6300 8250 Administration C:\DOCLTMB-I\OSFLAWA-I\LOCALS-I\Temp\2013 Grant Application (Firehouse) (Final).doc 221 OTHER (SPECIFY) 731 700 700' Mileage Other - Christmas 450 500 500; Dinner Other - Fundraising 2 559 1 500 _ 1q'v00 Other - Client 100 -, Assistance Other - Food 110 40040: Other - Program 1 747 4 500 s0: Supplies TOTAL EXPENSES 73 454 76 000 76 250 SURPLUS (DEFICI 2 169 1 0 0 NOTE: ALL APPLICANTS MUST COMPLETE THIS SECTION IN ORDER TO HAVE APPLICATION CONSIDERED FOR FUNDING. PLEASE SUMMARIZE YOUR BUDGET INFORMATION USING CATEGORIES LISTED ABOVE. C:\DOCUNffi-I\OSHAWA-I\LOCALS-I\TempUO13.Grant Application (Firehouse) (Final).doc 222 The Following Charts represent a projected budget break down from 2014-2017; as this is merely a projection the figures identified below may be affected by factors such as inflation, an increase in programming costs, etc.... M"BOTMOTO 2014 2015 2016 REVENUE SAAEA 13; 1, j V R "A" 40,9 SION, IAIIW�1`1 �% aw FACIL�T�I(ENrT�i4 1h200; A A Oft 'AA '0 , L Othe R -.,M,i �4- M ib- M-- " S- A $— OtheCk ,F -J!s A 7J250! In �w M"BOTMOTO OWN'. SAAEA 13; 1, 40,9 SION, IAIIW�1`1 �% FACIL�T�I(ENrT�i4 1h200; A A 'AA '0 , L E1'1 �4- C:\ DOCUMB—I\OSHAWA—I\LOCALS—I\Temp\2013 Grant Application (Firehouse) (Final),doc 223 Other ���Cr�stras "00 60D `70 „y Otheruricirisi`i `if00 jp0; 10x0 X00: -- Qtki'era Food - -- Othe S o —AM 5qU 'S 000 "80Q: S.u'' 'lies��Staff�T�r�i�iri"1 �� n ,f T 9�0� $3QCQ; 5'URPLUS'(DEFICIT 20 4 2;5; 00 ti6 „y C:\ DOCUl\7 E- 1 \O5HA.WA- 1\LOCAL5- 1 \Temp12013 Grant Application (Firehouse) (Final).doc 224 PE IDITIJARES: 2017 REVENUE 42 550 FED %P,RO,U �.]•,�. e�-1: � IV)UNICIP AL -: F.. 60:500 �.,. O MEMBERSHIPS; N/A REG`ISTRAT10�lS V,{A F,�UN pRAISLNG 9x250' OT�ER;�SPEC`IF {l� +) 2;50`0' Ser`�iciS,CJub Dora��ions 4 AD \/EITIS�NGgA D'ur?t'at O,t er Chnstmas _ 5.00. D ;in,ner�Db�atjons Other: ; 'Food (�offe 500. Aelmit�iSi'atiQr Li�ST��EAR 750: UILUS /, ®F'ICI TO`T�L� RE;rI�IV U,� $3`;�25U Dinned; PE IDITIJARES: Ma 42 550 .�l �— 1, 1'�4r{'rF^ �F"LI�TIIVfE �.]•,�. e�-1: PA�RTTIIVIF Qtf *r;CPJE; 6R875 Oft he cJ�HSO. Gd1, U FACILITY,RENTALr`40D' i�QFFt�Gy��S,_ }.�PPL�ES 7U�' ,PFYOf� 4 AD \/EITIS�NGgA MAINh ;ENANGE `��2�0 OTHERp(SPEGIFY�` 84250: Aelmit�iSi'atiQr OTH,ERf(SP�E�fF��) 750: IVl�lea'`ke Other "j Cristrrjas 75;0, Dinned; Other 1y8;0�, , ,�u�,dra�$ing C:\ DOCUMB- I \OSHAWA- l\LOCALS- I \Temp\2013 Grant Application (Firehouse) (Final).doc 225 E O her - ,Client -2, Asss�ace O.t��r��„Foot� 75U Other Progr`rr 6;x(0' TO'T�L E�XPENS'ES' 83,250, 99"LUS, DEwT' I Note: As indicated previously it is the goal of the Firehouse Youth Centre to continue to support the youth within the Municipality of Clarington by offering a balance of structured as well as drop in based programming. On a whole there are specific plans to increase the programming offered to the youth accessing the resources of the centre. As such the previously provided budget summaries reflect the subsequent projected increases in programming costs as well as living expense adjustments factored at 3% on a bi- yearly basis for staff. Specific ideas in regards to programming - include increasing the specialized /specific support provided to both the males and females accessing the centre by implementing guys & girls clubs. This initiative will focus specifically on increasing life skills while simultaneously focusing on gender specific concerns within the desired age demographic. Beyond increasing the structured programming within the centre, there is a strong desire to subsequently increase the fundraising capacity of the youth centre as well. This will be done by not only increasing the number of events but enhancing the marketing of fundamental initiatives currently in place. On a whole moving forward, the centre will continue to operate as a pivotal support network for at risk youth within the municipality of Clarington by offering a unique combination of recreational and social based programming. Furthermore, in combination with the previously mentioned aspirations The Firehouse Youth Centre as well as the John Howard Society of Durham Region not only has a specific interest in increasing programming and individualized support. But also to increase community awareness which in turn will subsequently increase membership and correspondingly basic programming costs. C:\ DOCLTME- 1 \OSHAWA- 1\LOCALS- 1 \Temp\9-013 Grant Application (Firehouse) (Final).doc JHS OF DURHAM REGION AAPI Income Statement with Breakdown For the Period Ending 09/30/2012 Printed 10/9/2012 01:31:49 PM Departments: Dept: CLY - CLARINGTON YOUTH 226 Current Month Current YTD Total Budget Budget Balance urrPlh riuuzsh) 3.339 ,.)uu. 500 ;= RAISING 4,705 7,216 7,500 284 w - CIPALITY.OF CLARINGTON.. r S5,000 55,000 (. ) 2;..788° 5;576 2,788 ' v ED WAY DURHAM 10,000 10,000 ) ATIONS: CHRISTMAS DINNER ; 688 500 500 0 NKTIONS SERVICE CLUBS. �1✓E` PLIES 2,500 2,500 Total Revenues 4,705 72,216 76,000 3,783 STAFF - 3.339 20;035 :: 40;070 20,035 ORKERS 500 3,000 6,000 3,000 465 2;..788° 5;576 2,788 ' v 467 2,802 5,604 2,802 _ 688 4,125. 8 ;250 4,125' . �1✓E` PLIES 22 22 500 478 AGE 329. :494.. .: 700 20/ ONE 25 150 300 83. 500- 1,000> .. 500. ft3,2S MAINTENANCE 277 543 1,000 456 TN1AS DINNER ,.; . _. 500. Ft�LDi AISING 82 1,500 1,418 GLI�TASSISTANCE ` FQbi 400 400 f ROGRAM SUPPLIES 168 1,633 4,5.00..: 2;867 Total Expenses 6,362 36,174 76,000 39,826 Net Earnings(Loss) (1,657) 36,04-7 () (36,042) -Page 1 - 227 Lynch, Heather Subject: FW: Newcastle Community Hall Board Budget \ttachments: 2013 Budget Request 15000.xls From: Gabrielle Bell [ mailto :gabriellebell @rogers.com] Sent: November -22 -12 12:28 PM To: Lynch, Heather Cc: Barry Carmichael; Partner, Wendy; Woo, Willie; Sierd dejong; Cathy Abraham; Linda Franssen; gabrielle bell Subject: Newcastle Community Hall Board Budget , . Hello Heather Please find attached Newcastle Community Hall budget for 2013, as well as details for 2011 and 2012 as requested. The board has requested a little more than in the past few years. We have just recently been informed that two of our yearly contracts will no longer be with us. The Fiddlers which rent from us on a monthly basis will be folding their club due to a lack of attendance. The Cadets have found more space at a Bowmanville location. We are also required to replace our defibrillator at a cost of $2500 - $3000.00 in 2013. Please let me know if you have any questions. Gabrielle Bell Events Coordinator Newcastle Community Hall 105- 987 -3856 228 REVENUE 2011 2012 2013 Grants Fed /Prov Municipal 13000 13000 15000 Rentals 95728 101253 96000 Last yr surplus 5701 4459 7143 GIC 5400 TOTAL REVENUE 114429 118712 123543 EXPENDITURES 2011 2012 2013 Salaries F/T 50338 51376 54058 Salaries P/T 22916 23855 23662 Facility Supplies 7031 7500 7500 Office Supplies 1677 1578 1400 Telephone 1859 2183 2200 Advertising 2135 2089 1500 Maintenance 3231 2774 3750 Utilities 17815 18114 19900 Misc 2968 2100 1500 Capital - Defib 2500 TOTAL EXPENSES 109970 111569 117970 SURPLUS (DEFICIT) 4459 7143 5573 Rentals reduced by approximately $5000.00 due to closing of Fiddlers monthly dances and Cade.4,s SUBMIT ORIGINAL T0:.. MUNICIPALITY OF CLARINGTON FINANCE DEPARTMENT NANCY TAYLOR, DIRECTOR OF FINANCE 40 TEMPERANCE STREET BOWMANVILLE; ONTARIO. L1 C 3A6 Tl.�ra 229 l`!OV U 7 Lail a t. MUNICIPA LITY OF CLARIn�nr,,..,.. ".,_....s; YEAR REQUESTED AMOUNT. REQUESTED.::; AMOUNT RECEIVED pQ � O DUO. f� ..` . 230 Aoz { 7: Category:. (Circle One) Recreational Social Civic Hall Board/Community Ce ^_= 8. • Amount Requested ` ea d • D f� 9 Haveya� trade previous requetfior a Mun�cipa1 Grant to th e* Munrc�pairyot .........:.: If.YES; please complete the following: YEAR REQUESTED AMOUNT. REQUESTED.::; AMOUNT RECEIVED pQ � O DUO. f� ..` . � !ld•D � Aoz O ooO fJ d 10. Has your Organization requested funding in the last 1 Z_ months. from any other Municipal, Provincial or Federa Department or Agency? YES NO 0 Declaration of OrganQ;. ?his Application must be signed by two (2) Members of the Executive. 13. Budget Information: HA2013 budget\2013 Grant Application.doc 232 ORONO CEMETERY BUDGET INFORMATION 2013 REVENUE SODURCE F 2011 2012 2013 GRANTS - FED /PRO MUNICPAL GRANT 10,000 10,000 10,000 MEMBERSHIPS REGISTRATIONS FUNDRAISING OTHER (SPECIFY) INTEREST 5600 3200 3200 LAST YEAR SURPLUS /DEFICIT TOTAL REVENUE 15,600 16,600 16,600 EXPENDITURES 2011 2012 2013 SALARIES - FULL TIME 40000 40000 40000 SALARIES - PART TIME 3600 3600 3600 FACILITY RENTAL OFFICE SUPPLIES 200 200 200 ADVERTISING 300 300 300 MAINTENANCE 8300 8300 8600 OTHER (SPECIFY) BANK CHARGES 200 200 200 OTHER(SPECIFY) NICHE TOTAL EXPENSES 52600 52600 52900 SURPLUS (DEFICIT) 2011 2012 2013 233 AIMAJIIJ�01116 6� �IIAT�Kfl IKfj - , 2013 Summaries 234 Corporate Services 248 Clerks Department 251 Emergency Services 253 Engineering Department 264 Operations Department 349 Community Services 362 Planning Services 368 Clarin&n Public Library 370 234 I, MUNICIPALITY OF CLARINGTON CAPITAL EXPENDITURES SUMMARY & FORECAST 2013 2014 16 CORP.SERVICES 390,600 315,000 19 CLERK'S 35,000 55,000 28 EMERG.SERVICES - FIRE 1,357,845 2,685,000 32 ENG. SERVICES 20,998,366 7,905,700 36 OPERATIONS 3,187,400 3,760,000 42 COM. SERVICES 550,500 2,801,000 50 PLAN.SERVICES 785,000 813,000 62 LIBRARIES 190,000 190,000 Total 27, 494, 711 1 18, 524, 700 235 MUNICIPALITY OF CLARINGTON CAPITAL FUNDING SUMMARY BY SOURCE TOTAL 2013 2014 Expenditures 46, 019, 411 27, 494, 711 18, 524, 700 External Financing (709,000) (339,000) (370,000) Internal Financing (8,833,092) (3,907,306) (4,925,786) Reserves (913,000) (475,000) (438,000) Reserve Funds (19,167,216) (10,362,465) (8,804,751) Development Charges (8,397,103) (4,410,940) (3,986,163) DC Debt (8,000,000) (8,000,000) Total -1 - - 2]6 % � \) \ o \\ \ |\ (( 'W\ \ \�! / ! j � ƒ ! 7 S. \\ \ ) ( EL \ ix (( ¢ }�) K $§ } \( § E FL ! F§ ! ' k ) ; # t! «} �(RU H- k\ k¢ E IL \.13 ƒ)!( § \} / \ ;ƒ)! }{? } §j �\ k� \)��� ]6 ƒ) 3\£ !f]!}!ck: w 0 % � \) \ o \\ \ |\ (( 'W\ \ \�! / ! j � ƒ ! 7 S. \\ \ ) ( EL \ ix (( ¢ }�) K $§ } \( § E ! F§ ! 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in 0 i r s o E 1 LL U O_ O m m � O O O O Cl) co N N M Cl) O C � d �+ E CI U y CL f0 l9 U E c E M O N N a m ❑ m ❑ U ❑ = aNi m m CL (d o U m ❑ m n m = N O m LL CO L m N m (0 m L = x = (0 W = LL m 'D 7 L > LL 0 0 U (NA ' O U m O a` a _ m E (6 a m O O O O O O O O O O O O O O 0 O O o O O O O O 0 O v M Iv N 0 0 0 O "O o O O Cl 0 0 0 O o O O o O O O o O O O O 0 0 o O o o O 0 0 0 0 0 0 O o O c ' O O o 0 0 C 0 0 0 O C O O 0 O O C) (D O o C) (D o Lo O (` (D N (D o o (h (, M N 0 M (D r M N a � L ( o ( U ( O a c m °- u` N m C r O C O � co (Y M (r 1 � C O m 1 � ( 2 O = c 6 O O m o M i (0 •O U -O 02 W o (7 N' 0 0 N N 0 o = m c N _E O L Z CJ U H (D co D] N (( O O r O C r N co c co co v M M M M (+ i (Nh M M M r m V h 0 M M O O O O O O O O O O O 0 m W (D 0 (D LO 0 r m C oO O m (n v (fl O O O O 00 00 2N 0 O O C7 0 C. 0 0 0 0 O o C o C O N' V LO (i7 N d' O U') 0 Cli O 0 LO M u O O O O O 0 O N 00 O (D (D V 1 1 c j O 1 C Nm C O CO Q i) Y N 30 _C Elf U Q) -Oi N m -I N O N C O 4 m N N U o > _0 O I O (n O Q L �' (0- m CL T L = "' �p N C L 1 'i V O N O (6 = O N Q _2 '� c U n a o Y z m CI U v N m > O N N C N Y Z N N c E Q Q m 3 6 N m M oo c o o c m c M E m 3 M g Q m� (o� `> •o x 2 C) m o m v to a V) O m c c W 0 a ° (n ;o a� CC W (, m w m U Q J ❑ •N ❑ N 'N Q Y m ❑ > O otf 3 v o °' v v~j 3 0 ° m c o 0i m, 2 a0� c � L o W Q m w c � � J. w W 0 m O 0 C9 W LL N U N CA O W LL F`- O O N M d• (D i` N N O cl ' d O O O O O (n .-- .� r .- c- N m M M r o Y n (� (h t n c M J c- O M CD CJ C� O O O O C) CJ C) C� M Q - M M M M M M M M M M M M N M M M M M M M M M M M M M (`� ('� M •�, M M M M M r M M M M M M M M (m7 M M H M M m M M I- M M M O N C N m ❑ 240 0 0 O 0 O 0 «i (D o 0 0 o W N M ti 0 C o 1-- m W D) O h N (V o 0 o t-- O 0 (o (� v v m m m v oo 00 m - O o 0 (l V* o (fl 000 N W 1-� O (n O 0) W I- v U) m _o O O O O O O O O O O O O O 0 O O o O O O O O 0 O v M Iv N 0 0 0 O "O o O O Cl 0 0 0 O o O O o O O O o O O O O 0 0 o O o o O 0 0 0 0 0 0 O o O c ' O O o 0 0 C 0 0 0 O C O O 0 O O C) (D O o C) (D o Lo O (` (D N (D o o (h (, M N 0 M (D r M N a � L ( o ( U ( O a c m °- u` N m C r O C O � co (Y M (r 1 � C O m 1 � ( 2 O = c 6 O O m o M i (0 •O U -O 02 W o (7 N' 0 0 N N 0 o = m c N _E O L Z CJ U H (D co D] N (( O O r O C r N co c co co v M M M M (+ i (Nh M M M r m V h 0 M M O O O O O O O O O O O 0 m W (D 0 (D LO 0 r m C oO O m (n v (fl O O O O 00 00 2N 0 O O C7 0 C. 0 0 0 0 O o C o C O N' V LO (i7 N d' O U') 0 Cli O 0 LO M u O O O O O 0 O N 00 O (D (D V 1 1 c j O 1 C Nm C O CO Q i) Y N 30 _C Elf U Q) -Oi N m -I N O N C O 4 m N N U o > _0 O I O (n O Q L �' (0- m CL T L = "' �p N C L 1 'i V O N O (6 = O N Q _2 '� c U n a o Y z m CI U v N m > O N N C N Y Z N N c E Q Q m 3 6 N m M oo c o o c m c M E m 3 M g Q m� (o� `> •o x 2 C) m o m v to a V) O m c c W 0 a ° (n ;o a� CC W (, m w m U Q J ❑ •N ❑ N 'N Q Y m ❑ > O otf 3 v o °' v v~j 3 0 ° m c o 0i m, 2 a0� c � L o W Q m w c � � J. w W 0 m O 0 C9 W LL N U N CA O W LL F`- O O N M d• (D i` N N O cl ' d O O O O O (n .-- .� r .- c- N m M M r o Y n (� (h t n c M J c- O M CD CJ C� O O O O C) CJ C) C� M Q - M M M M M M M M M M M M N M M M M M M M M M M M M M (`� ('� M •�, M M M M M r M M M M M M M M (m7 M M H M M m M M I- M M M O N C N m ❑ 240 c a+ O c y., (D C E m U CL a) O m O CL M O .5 0 E -E E U) _2 O N ❑ a ❑ U ❑ c � a) rn E 0 m o U a) O Z U) , a) c 0 L N �' Z m aa)) m O E S N U O m W G LL a) -0 0 c ac) LL 0 U to O U a) O CL c a) E r m CL a) 0 0 O � Ls 6 0 0 O L6 CC) u) J ( U c U) c LL r U- r � r N M m 0 O O 0 0 LO M 0 ul a> m m 0 3 a) E° - u)) d •o m F- c c c a w ° � m N 0. 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CORPORATE SERVICES ($1,000) laptop for Health & Safety. EMERGENCY SERVICES ($9,200) 10 large monitors, 2 laptops, 1 workstation, external hard drive, 4 tablets (for field inspectors). MAYOR'S OFFICE ($1,000); colour printer for the Mayor. CLERKS ($3,500); network cabling in Animal Shelter, 2 workstations for Animal Shelter. OPERATIONS ($9,800); laptop, 4 large monitors, computers for the cemetery& fleet, hand scanner for fleet. FINANCE ($800) large monitors. PLANNING ($2,000); 10 large monitors, various locations Expenditures Computer Hardware Expenditures Total ' unding micipal Tax Levy Municipal Tax Levy Reserve Funds Computer Equipment 822,300 142,300 220,000 220,000 120,000 120,000 822,300 142,300 220,000 220,000 120,000 120,000 $22,300 : -142;300' 220,00,0; .< '220,000 .120,000` 120,000 166,400 46,400 30,000 30,000 30,000 30,000 166,400 46,400 30,000 30,000 30,000 30,000 655,900 1 95,900 190,000 190,000 90,000 90,000 655,900 95,900 190,000 190,000 90,000 90,000 Funding Total 822;300 142;300 220,000 22Q000 ``120,000 120,000 249 Sub Department IT - - Protect Approval `Not Approved Location All Project Classification Program /Activity IT- 2004 COMPUTER HARDWARE DC Reference No. Road Segment No. Expected Useful Life Project Manager Municipality of Clarington Capital Projects Project- - _ -- 116= 162 =072 Version lCapital Plan Year 12013 department CORP.SERVICES Sub - Department JIT 250 l CORPORATE WIDE ($130,000); ($30,000) Server software upgrades, ($50,000) Upgrade MS- software, ($30,000) Application upgrades, ($20,000) Upgrade phone system. EMERGENCY SERVICES ($8,000); training tracking software, and Crisys Fire Station Alerting System. COMMUNITY SERVICES ($5,000); Gift card module for Class. CLERKS ($64,000); Laserfiche service expansion, Shelterbuddy additional module, parking enforcement software replacement. OPERATIONS ($4,800); Class POS station, Adobe Acrobat software. FINANCE ($3,500); Pcard processing module and GP scripts /modules. CORPORATE SERVICES GIS ($33,000); orthophotos for future years, Durham parcel agreement, modifications to LDO. Expenditures Computer Software Expenditures Total 'unding dunicipal Tax Levy Municipal Tax Levy Reserve Funds Parking Lot Computer Equipment Funding Total 628,300 248,300 95,000 95,000 95,000 95,000 628,300 248,300 95,000 95,000 95,000 95,000 628,300 ,, 248;300 95, Q0 000 95 O. 95,000 95,00V - 258,300 78,300 45,000 45,000 45,000 45,000 ( . t 258,300 78,300 45,000 45,000 45,000 45,000 50,000 50,000 320,000 120,000 50,000 50,000 50,000 50,000 370,000 170,000 50,000 50,000 50,000 50,000 - 628,300 , 748,3o6,', 95,000`, : 95,000 95,OOp 95 000 Attr_ ibutes - Attribute: Value = Comment Department �CORP.SERVICES Sub Department IT Project Approval Not Approved - Location Project Classification Program /Activity -- - -.._. IT - 2004 COMPUTER SOFTWARE DC Reference No. _ Road Segment No. Expected Useful Life Project Manager r_ .N O C d C E U O m CL N 6S c E C7 �G 0 N 0 0 U U) E °' n m o U a o u) Z 'o o c U) N LL N N CD N N N CD C .0 � U (V W � Li CD �o D c j LL a� 0 U N O U N O LL C N E C CL N 0 0 0 m 0 0 LO 0 0 LO m 0 0 LO M 0 0 LO 0 0 M 0 LO c� 0 m Cl) O( O CD l m l m LO m m m m m 0 ca N C N (0 c 251 N U L N C N E N U w C W 3 u: z W a ?� �U Q C J g M J W Y j rn r C( w J m « U m 0 F- m 0 ca N C N (0 c 251 Municipality of Clarington Capital Projects Project 19- 191 -13001 Municipal Law Enforcement Vehicle 'ersion ICapital Plan Year 12013 vepartment CLERK'S Sub - Department IMUN. LAW ENF. 252 Expenditures Fleet Replacement 35,000 35,000 - 35,000 35,000 Expenditures Total 35 000: .. _35;000; nding DC Reference No — - -- .aserve Funds , Expected Useful Life Municipal Capital Works Program 3,500 3,500 3,500 3,500 Development Charges Operations Department 31,500 31,500 31,500 31,500 Funding Total 35;000 , 35,000 = -• '; 'Sub Department 'MUN LAW ENF Project Approval - `Location F Project Classification !New Program /Activity DC Reference No 'not applicable `Road Segment No , Expected Useful Life 6 -10 Project Manager 0 C UCL G aa) 0 m Q fd z U M E C 0 E � M 0 N 5- 0 a ❑ U ❑ c o rn CL m o U CO 0 ❑ m c n L 0 Z m m °) c .c yry� U W C N LL a) C LL Su a' 0 0 U W O U N O Q. C d E tf N d SU W lL W U r W U Z s W Q C 2 o < W m Sb N 5 � C S o N n S L m r � f 1 � W p i U u LL > x �. Y z =$ a S m W m < c C, � ° c `- W O N W c R a N ll� N C Cl) LL Y Y j H N F- c N C co N N i W LL W W U LL iIL m N> >~ w W Cl) W Q U Q Q> W> S N LO O O W Lu Q' W 1 LL O N W mm m mm��U N L M W UJ j fC J M 10 00 co 05 co m m m '? co 00 W N ^Z LL I F- 00 N N N N N !-- +%' LU O m H o H m 0 N C N ai M C 253 °) °) v 0 u`ri 0 0 0 0 0 0 0 C 0 0 0 C C 0 0 C 0 C 0 0 0 o ui ui m m m m ° v V oo m co O O O O O O O N N M M O O O O O m m lIj lfj to c0 CD C) N N N 0 0 0 0 U) 0 L 0 0 0 0 0 o in m 0 0 0 o v o �r 0 0 0 0 0 0 <r C 0 C 0 cc oR u) ' `° `° 00 °o M M- � N M i M o N m L m W lL W U r W U Z s W Q C 2 o < W m Sb N 5 � C S o N n S L m r � f 1 � W p i U u LL > x �. Y z =$ a S m W m < c C, � ° c `- W O N W c R a N ll� N C Cl) LL Y Y j H N F- c N C co N N i W LL W W U LL iIL m N> >~ w W Cl) W Q U Q Q> W> S N LO O O W Lu Q' W 1 LL O N W mm m mm��U N L M W UJ j fC J M 10 00 co 05 co m m m '? co 00 W N ^Z LL I F- 00 N N N N N !-- +%' LU O m H o H m 0 N C N ai M C 253 Project Version \ �epmrtnnent Su Municipality of Clarington pital Projects 128-130-12007 Audio Visual Equipment/Security Cameras lCapital Plan Year 12013 rADMIN Installation of security cameras for Station 3 and Station as per Workplace Violence Assessment Station 3 - Orono and Station 5 - Enniskillen Expenditures Equipment Expenditures Total ' "nmi- Tax Levy Municipal Tax Levy Funding Total 15,000 15,000 15,000 15,000 15,000 15,000 15,000 Attributle Comment 'Sub-Department AD,INT,__________________________/ 'Project App~`~' --------- --------------------�--------------------------i ,Location ' ;Combination ^ �-----------------�---------��----------------i 'Project _��.u/ a_su �mm:.m �o_n m�m* � �__------------------�-�''------'--'--------�'-----! Program/Activity �---------�-----------~---------��--------------------------| '�``.--_-_-____�____------------------�--------------------------� :Road Segment N o . ` Useful Life -----------f0'1u �---------------------�---------~-----------�----| .Project g� Municipality of Clarington Capital Projects Project 28- 280 -13021 Bullex Fire Extinguisher Trainer Version lCapital Plan Year 2013 Department JEMERG.SERVICES - FIRE Sub - Department IFIRE PREV. Bullex Fire Extinguisher Trainer Station 1 Expenditures 255 Equipment 6,000 6,000 C ommen t 6,000 6,000 Expenditures Total - 6,000 Project Classification °unding Program /Activity } w .Municipal Tax Levy Road Segment No. Municipal Tax Levy 6,000 6,000 Project Manager 6,000 6,000 Funding Total :, 6,000 . = 6,000 Attributes - - Attribute Value = C ommen t `Department EMERG SERVICES - FIRE Sub Department FIRE PREV Project Approval Location Combination Project Classification New Program /Activity } w `DC Reference No. Road Segment No. Expected Useful Life 6 -10 Project Manager ' Municipality of Claringto0 pital Projects Project 128-281-10017 Bunker Gear varsiom lCapital Plan Year 12013 .epartnmenz Sub-Department IFIRE SUP. New bunker gear -29sets @$1905/5 related fOgrowth) Expenditures Equipment Expenditures Total �ding unm|mu Tax Levy Municipal Tax Levy Development Charges Emergency Services Funding Total 258845 58,845 50,000 50,000 50,000 50000 00 6,066 QOq, 228,320 49,320 43,000 43,000 43,000 50,000 228,320 49,320 43,000 43,000 43,000 50,000 30,525 9,525 7,000 Uoo 7,000 30,525 9,525 7,000 7,000 7,000 .rog~....,.y .DC Reference No. Road �Segment No. ___-.__--.'__-'- ,Department `BwERGGERV�EG'F�E � omment ,Department `BwERGGERV�EG'F�E � :FIRE SUP. Project Approval ,Not �n���:-______--_�__-__�_____�______________�_____/ 'Location _ ,Project Classification ,New ���-__-__ .rog~....,.y .DC Reference No. Road �Segment No. ___-.__--.'__-'- ' Useful Life .i~a ,Project Manager������� Municipality of Clarington Capital Projects Project 28- 281 -13020 NEXTGEN Communications Radio Platform Version lCapital Plan Year 12013 -jepartment JEMERG.SERVICES - FIRE Sub - Department FIRE SUP. In 2011, Council received report ESD- 013 -11, Next Generation Common Communications Platform. The report identified that staff continue to support the project and authorized the Clerk and Mayor to sign an agreement committing to the project. The Region wide radio system will be replaced in early 2014. Clarington's share is estimated to be in the range of $750,000. The contract has been awarded to the Harris Corporation Radio group and they have started to build the system. Equipment required in 2013 is 3 repeaters and 1 base station and are required to start the initial build up of the system. $50,000 in capital costs is required to order this equipment and begin. All parties in the project are subject to the funding this initial equipment as the system design is started. Expenditures Equipment Expenditures Total qunding wnicipal Tax Levy Municipal Tax Levy 750,000 50,000 700,000 750,000 50,000 700,000 750,000 ; 50;000>,,'' 700,000;• 50,000 50,000 257 50,000 50,000 Reserve Funds General Municipal Purposes 350,000 350,000 Fire Equipment 350,000 350,000 700,000 700,000 Funding Total 754,000; `.50,000 700,000- •`° _ Attrb_utes - _ — Attribute Value ; Commerif CIDC Municipality of Clarington Project 128-388-13001 Aerial 2 Version [Fa ital Plan Year 12013 epartment FEMERG.SERVICES - FIRE Sub-Department FLEET Replace 1988 International Aerial 2 as per Fleet Replacement Schedule Station 4, Courtice Expenditures Fleet Replacement Expenditures Total "unding aserve Funds Fire Equipment Funding Total 1,100,000 1,100,000 1,100,000 1,100,000 0 10,00-.000 % 1,100,000 1,100,000 1,100,000 1,100,000 .. . .... - IARm""t 258 , Aifinbute J i ' r , _ Comment `DC Reference No. Road Segment No. .Expected Useful Life 16-20 Project Manager Municipality of Clarington Project 128- 388 -13012 Car 2 Version lCapital Plan Year 12013 Department JEMERG.SERVICES - FIRE Sub - Department IFLEET Replace Car 2, 2007 Chev Impala, as per Fleet Replacement Schedule. Trade in 2007 Chev Impala Headquarters, Station 1 - Bowmanville Expenditures Fleet Replacement Expenditures Total Funding .teserve Funds 259 35,000 35,000 35,000 35,000 I 35,000 _ 35,000,., - jj Fire Equipment 35,000 35,000 35,000 35,000 Funding Total Municipality of Clarington Capital Projects Project 28- 388 -13015 ATV Version Capital Plan Year 12013 apartment JEMERG.SERVICES - FIRE Sub - Department FLEET Replacement of a 10 year old ATV that was originally purchased and retrofitted. The replacement ATV will be of a 6 -wheel configuration (not a 4- wheel, which is what we currently have), and is built by the manufacturer for specific use. This unit will have a built in portable pump, booster hose reel and small tank to assist with small brush and grass fires. As well, the unit will be equipped with a stretcher to be used for patient care in such areas as the Ganaraska Forest. Station 3, Orono Expenditures 260 Fleet Replacement 35,000 35,000 35,000 35,000 Expenditures Total 35;000 35 000 _ u' —.- Funding �serve Funds Fire Equipment 35,000 35,000 35,000 35,000 Funding Total 35000 35,000 Attributes:" _ _. Attribute,,,. value. Goinment Department 'EMERG.SERVICES FIRE Municipality of Clarington Capital Projects Version ICapital Plan I Year Jepartment EMERG.SERVICES - FIRE Sub - Department IFLEET .Gallery _ C:lUsers1h1090ctureslemerg vehicle.jpg 261 Municipality of Clarington Capital Projects Version lCapital Plan I Year 12013 apartment JEMERG.SERVICES - FIRE Sub - Department FLEET The ATV utility trailer is due to be replaced as per the replacement Schedule. In replacing the ATV unit with a manufactured rescue ATV, the department will require a minimum of a 14 or 16 foot dual wheel trailer. This trailer will carry the ATV along with additional forestry and grass fire equipment. The existing trailer would be possibly traded in or utilized by Prevention and Training. Station 3, Orono Expenditures Fleet Replacement Expenditures Total Funding iserve Funds Fire Equipment Funding Total 13,000 13,000 13,000 13,000 _. 13,00-, 13,000 _ 13,000 13,000 13,000 13,000 '13,000 262 Attribute Value' `, - Comment Municipality of Clarington - Capital Projects Version lCapital Plan I Year 12013 Department JEMERG.SERVICES - FIRE Sub - Department FLEET With the addition of the Training Officer this van that will be used for Training as well as Prevention. The van will be decaled with safety messages and be utilized for moving public education material, such as the Sparky outfit, Hazard House, as well as various pieces of training equipment utilized at the various 5 stations. Station 1 Expenditures 263 Fleet Replacement 45,000 45,000 45,000 45,000 Expenditures Total 45,000 45,000 - { Funding DC Reference No ( Jevelopment Charges Expected Useful Life Emergency Services 45,000 45,000 .45,000 45,000 Funding Total45,000 - _ _ - Igttribute" Attribute - . value 7 77 Comment Sub - Department FLEET ,Project Approval Location Combination Project Classification New Program /Activity DC Reference No Road Segment No. Expected Useful Life Project Manager C 41 O c C E CL V d Q m (o CL Q. w m v U E .E E � 7 M O N N 0 a 0 U aa)) E CL U a) D Z � O C N L O LL CC N a) N a) Cl� @ m NC C) C LL C > U- 0 N O c� U 0 O n a c a) E r m CL a) 0 CA in rn O N s A O O O ofIQ cli O O O O O O Cl O O O) N N O O O O O 0 o ton O j E to N tT C IT C 0 0 0 0 0 0 O O O 0 O O ton 0 o00 0 O i M O C tT 'd N A O O O ofIQ cli c N O Cl LOO (C O O) N N O O O O O O j E to N tT C IT C C to 0 0o ui o rn o00 M O i O O C tT 'd R) O O M O O O M O O 00 00 00 O O O O O O (00 r U) O CV N N 0 Co C C N o O ` m d a U) `O 0 (O' N 0 0 In N d 0 4-- 0 0 0 0 0 0 O o 0 O O O 0 o G o O O 0 G O O O O o C� 0 o 0 -0 o to 0 o 0 t N o0O O O N N n O N O to 'dM — N c U (q N O tf) O O J M CA W C7 o O_ I- M to o IC c N O Cl LOO (C O O) N N O 00 O O O O O j E C� � tT C IT C C to 0 0o ui o rn o00 M O i O O C tT 'd R) O O M N Y 00 M m 00 00 00 w 00 it 0 O (00 ro U) O a O 0 Co C C N o O ` m d a U) 0 0 (O' N 0 0 In N d 0 4-- N N o > - - __ i O) oc r N e lN f N M j Q C G c C U (q N O C Lu J O J O F- < Q C W C7 o O_ O o IC U F- o �q o � U p 7 `n N M W --1 v v t M Y 7 to to .M- to u C) F- N N M _ Q M M M C ^ a o N Z N N N N N N n ui N M M N co V a) c O Cl LOO (C O O) N N O 00 O O O O C E C� to 0 0o ui o rn o00 M O i O O Cl) � O O to M v 00 M 00 00 00 00 00 00 O (00 O O t 0 Co O C C o O o O C 0 0 (O' 0 0 0 In O 0 to c ` O O O O C E m._. i �U-)- 00 00 00 00 00 00 00 a E (00 O O t 0 Co C C C o O o 0 C 0 0 (O' 0 0 0 In O 0 to N N - -M - - O) oc r N e lN c ` to C E ) ) i ) ` a E t 1 - E c [ �a (6 O 3 N O N j Q C G c C O O O O o O 1 7 O) C rn t s o -C C) v n o 1 N3 V a) N W E 2 U U > m U) Y C] M U 2 a I OD CS) Q Ct: 0 IF 0 I o o m U o m F- � - o c ` C') M N (9 —, N'd O O O C N N M N M M M M C I I M M M M M M n Y m V' [C N N F- N F'- N N M r m m o n - U G 2 t I c i O C N O N 0 d t I E i c G to O N e Z o 0 m a C li (D w C 0 o o C rn 0) o O O �- O O O C co M co V. co N co N C W, O N N m N (a 7 2.54 G U) m_ O N N a) 7 C a) a) ❑ la a� ❑ U ❑ aci � e m O L U d ❑ Z � N G N N LL N N Z N U) N (V � E N L) m U- a) � LL O U fyq O U (U O Q C 0) E a) CL a� O 00 0 0 0 0 0 O C C E �L c 0 Q 0 m 0) N h M N r- IC �. O O Q, w U w E C E 7 � G U) m_ O N N a) 7 C a) a) ❑ la a� ❑ U ❑ aci � e m O L U d ❑ Z � N G N N LL N N Z N U) N (V � E N L) m U- a) � LL O U fyq O U (U O Q C 0) E a) CL a� O 00 0 0 0 0 0 O O O 0 0 O O O O O 00 00 00 00 00 O C a C CO O O O O O O O O O O O O O O O O C O O O O O O O O O O O O O o 0 O (O o In o n 0 N LO o o m r` (0 O a M d' 00 T a) N � cu ❑ A N � c v O cO O I U 1 (U m 0 c m � c z O o c 0 U N C c E L) i N c C7 U H OD O N Cf O r O C r r a2 c M Cl M C 04 M M (C` 1 0 C C 0) N h M N r- (0 O O O O O O N M 0) I C O f` N N N O' C In t` NO O O N N O o & N' d' ` i O N (O O C^O O co O 2 g Cl) CI0 N aM0 0 *6 N M O OCR m N m d U N o a> p � a� u c $ O O O 0 0 O O O O O 00 00 00 00 00 O C a C CO O O O O O O O O O O O O O O O O C O O O O O O O O O O O O O o 0 O (O o In o n 0 N LO o o m r` (0 O a M d' 00 T a) N � cu ❑ A N � c v O cO O I U 1 (U m 0 c m � c z O o c 0 U N C c E L) i N c C7 U H OD O N Cf O r O C r r a2 c M Cl M C 04 M M (C` 0 °o 0 O 0 ro ,It I Cl) 0 01M1 0101 LO �- MINI sIeI I 01 ICI M O O 0 O 0 0 O 0 C 00 t 11) ao (o LO N M r O 0 O a' O 1 0 C C o r N i I C NO O O O o O O O o & N' d' Ln i O M (n C O f < E 2 g c 2 0 *6 N M N [ U o a> p � a� u c $ J ❑ .2 U N 'O U ro __ i a) c E N w U m c O C CO O �4 r r r �2 r O O O O O C M M (M') M M C I M M M M M c 0 °o 0 O 0 ro ,It I Cl) 0 01M1 0101 LO �- MINI sIeI I 01 ICI M O O 0 O 0 0 O 0 C 00 t 11) ao (o LO N M r O 0 O a' O O C 0 O O C) O O O o O O O o & N' d' Ln M N M O M 0 O 0 0 O N O o O O O c (6 N to M O 'O L � c c pl 1 O J (U O i U L) O U O a) O 1 C N M O p L I co) t t 'O d a Y Z 1 (U C U) CL N Z > O Q { 1� c a) U M E 3 w m Q i c O ; U U V o W a Q ❑ N .N ¢ Y ❑ > o oti t o O O Q O O N N J (D u -[1-- U w y fn O w m O N N O ❑ O _O O_ O O c N U r r r M r Cl) J O N M r r M LL O O O 6 O M Q i i i M LL C\ M M M M M M M M Cl) M M M M M M f- M M M M M F- N c M M Cl) Cl) J ch U (L LL I- N M M r O Cl) 0 N N c ro a) N ❑ c 2.65 c y 0 d Q V d Q m 7 � M 0 N N 0 U E a N O L U d Z v a� o N L O LL N Z d N N � O C C C LLj(J ro 11 N O 7 C LL 0 N O i� U N O A a c a) E ro 0 aD 0 O m O N M In Oo (no 00 LR (ct LR 0 0 O O N O N N 0 N H E a z o_ r U) c LU W r It r Cl) M M M M O m m 00 OI 0 O 04 N 0 0 0 0 0 0 o) m W rn M m O O O O O O O O O M O O O 00 r O (o M co W O) O N 0 0 M O O m O � U W r 0 W co a W U O > U) ED ED N 0 U W M W N z F ro W o � F a H M O N N m m 266 Municipality of Clarington Capital Projects Project 32- 32405102 Street Light Installation - Various Qrsion Ca ital Plan Year 12013 ,partment JENG. SERVICES Sub - Department ST. LIGHTG The purpose of this project is to provide illumination in accordance with By- law #84 -21, "Criteria and Warrants for Street Lighting." Unspecified. Expenditures Design Construction Expenditures Total riding Municipal Tax Levy Municipal Tax Levy Funding Total 267 39,000 9,000 7,500 7,500 7,500 7,500 271,000 61,000 52,500 52,500 52,500 52,500 310,000 70,000 60,000 60,000 60,000 60,000 310,000 ~ 70,000 _60,000 603000 „ „ 60,000­11w, 60,000 310,000 70,000 60,000 60,000 60,000 60,000 310,000 70,000 60,000 60,000 60,000 60,000 310,000 70,000 y 60,000 60,000 60 000', 60,000 ,. Attri u tI Attnbut: Value , ' r' Goiiiriienti n-.+., M chin cGOVir-cc Municipality of Clarington Capital Projects Project 132-324-12101 Osborne Road Streetlighting Version lCapital Plan Year 12013 Expenditures Contract Admin. 9,900 8,900 Design ' 8700 8.700 Construction 139,400 Program/Activity 158,000 158,000 Expenditures Total L�— Funding Manager Reserve Funds Municipal Capital Works Program 6,209 6208 6,209 6,209 Development Charges Roads &Related 151,791 151,791 151,791 151,791 Funding Total L 0 ---------F�^������-----------------�--------------------------/ Project 'Location 'vvo�1 ------�-------------�---------------'----------i Project -------- ---------------FNew�--------------------�--------------------------! Program/Activity _ Reference '— R---��a--'�'�__________f����_________—_____--__—�________________—_______--� L�— Manager J.-UennyB12013 Budgetl32- 324- 12101.jpg Municipality of Clarington Capital Projects Project 132- 324 -13103 Energy Drive Street Lighting `iersion ICapital Plan Year 12013 Jepartment JENG. SERVICES Sub - Department IST. LIGHTG This work would include the installation of street lighting on Energy Drive in conjunction with the completion of the building construction on the south side of the road in accordance with the OPG agreement. The work will be funded by OPG. Osborne Road to east limit of Energy Drive. Expenditures 270 Attribute, . -" Value, commeo nPnnrtm, -_nt Nr� GFR \ /IC:FG Project grsion - partment Sub - Department Municipality of Clarington Capital Projects 32- 324 -13103 Enerqv Drive Street ENG. SERVICES ST. LIGHTG C: I Usersl h1011 Documentsl32- 324 - 13103. jpg Year 12013 271 Project ' Oepartment 272 Municipality of Clarington Capital Projects FR—AR T Construction Ofa water play area, walkways, Se8fOg8[e88OdGh8de structure OD8 new south portion of Longworth Park LOOgVVOrth Ave between Liberty Stand Me80GAV8 Expenditures Design Construction Expenditures Total ,�nmng Reserve Funds Engineering Parks Capital Development Charges Eng.-Park Dev. & Facilities Funding Total 22,000 22,000 428,000 428,000 45,000 45,000 45,000 45,000 405,000 405,000 405,000 405,000 PARK Approval roject - - -___ ---- -----------------------------_________| Location _ '--�_______-___________�___-___________-_____-__-_� roject Classification !New �___--__-------------�------------------________f Program/Activity 'oC Reference No. '41.5 .--- Segment No. ______�___�______________-_______�___-_________----_________) :Expected Useful Life -J Project Municipality of Clarington Capital Projects Project 132- 325 -11101 Longworth Park Phase 2 C:IUserslh101 UDocuments132 -325- 11101.jpg 7 -73 274 Municipality of Clarington Capital Projects Project 32- 325 -13103 Tooley's Mill Park arsion ICapital Plan Year 12013 Department JENG. SERVICES Sub - Department PARK Construction of a park along the west side of Farewell Creek at the former site of Tooley's Mill. The park will include walkways, seating areas and gazebo. The Municipality acquired this site in 2009 to provide a creekside park and staging area for the future Farewell Creek trail. There is also a need in Courtice for a civic gathering place to host community Old Kingston Road, Courtice. Expenditures Design 15,000 15,000 Construction 325,000 325,000 340,000 340,000 Expenditures Total Funding Reserve Funds Engineering Parks Capital 34,000 34,000 34,000 34,000 Development Charges Eng. -Park Dev. & Facilities 306,000 306,000 306,000 306,000 Funding Total 340,000 340,000 Municipality of Clarington Capital Projects Project 32- 325 -13103 Tooley's Mill Park �rsion [Capital Plan Year 2013 — zpartment JENG. SERVICES Sub - Department IPARK title, J.-VennyB12013 Budgetl32- 325- 13103.jpg 275 Municipality of Clarington Capital Projects Project 32- 325 -13104 Artificial Turf Sports Field .rsion Ca ital Plan Year 12013 Department JENG. SERVICES Sub - Department IPARK This project involves the construction of an artificial turf sports field at the South Courtice Sports Complex including the expansion of the existing north parking lot and the provision of a maintenance building required for the. specialized maintenance equipment and supplies. The construction of the field will allow permitting to occur earlier and later in the year to allow for additional use by various sports clubs such as soccer, field lacrosse and football. South Courtice Sports Complex Expenditures Contract Admin. 120,000 120,000 Design 60,000 60,000 Construction 1,320,000 1,320,000 1,500,000 1,500,000 i Expenditures Total 1�50Q,000 1,500,000 Funding Reserve Funds Impact/Escrow Funds 1,500,000 1,500,000 1,500,000 1,500,000 Funding Total 1,500,000 1 500,000 - Attriputes _ _ Attribute Value:: _. :; :.; Comment. 276 Municipality of Clarington Capital Projects 277 C. I Userslh1011Documentsl32- 325- 13104.jpg WHEELERAVENUE AVENUE 11111111111. • "11'I'1"�iir� �1�1111111�= BLOOR STREET L SOUTH COURTICE ARENA ARTIFICIAL SOCCER TURF 1 M BLOOR 278 Municipality of Clarington Capital Projects Project 32- 325 -13106 Port Darlington Waterfront Park East Beach Phase 1 ;rsion lCapital Plan Year 2013 Department ENG, SERVICES Sub - Department PARK The work includes the relocation of East Beach Rd from Port Darlington Rd to approximately 260 m east of Port Darlington Road, in accordance with the Port Darlington Neighbourhood Secondary Plan. Also included is construction of phase 1 of the waterfront park, splash pad, parking lots, waterfront trail and placement of large stone along the shoreline to prevent further erosion. With the relocation of East Beach Rd, the first phase of park construction can occur. Park amenities will be constructed to make this a destination park for all residents of Clarington. Port Darlington, East Beach. Expenditures Contract Admin. 205,000 205,000 Design 180,000 180,000 Construction 2,615,000 2,615,000 'New I 3,000,000 3,000,000 Expenditures Total k 3 OOQ 000 1000.660 660 S, - Funding Expected Useful Life Reserve Funds T- _ .... ,.. ...._. , .. _ „ .. .:..: ... ....:. . _ Municipal Capital Works Program 350,000 350,000 Engineering Parks Capital 300,000 300,000 Impact/Escrow Funds 1,500,000 1,500,000 2,150,000 2,150;000 Development Charges: Eng. -Park Dev. & Facilities 150,000 150,000 Roads & Related 700,000 700,000 850,000 850,000 Funding Total 3,000,000 3,000,000 ry Department �ENG SERVICES Sub Department 'PARK Project Approval ' Location Ward 3 Project Classification 'New I Program /Activity DC Reference No. Road Segment No. 94003 Expected Useful Life Project . Manager _. T- _ .... ,.. ...._. , .. _ „ .. .:..: ... ....:. . _ 279 Municipality of Clarington Capital Projects JAJennyB12013 Budgetl32- 325- 13106.jpg Project 11ersion Department Sub - Department Municipality of Clarington Capital Projects 280 132- 325 -13108 Samual Wilmot Nature Area Trail Improvement I Plan ENG. SERVICES PARK Year Reconstruction of a section of the waterfront trail at the Samuel Wilmot Nature Area. The work proposed is to straighten the trail where it intersects with Toronto Street on an unusual angle. This project has been recommended by the Bike'Friendly Committee as a safety improvement for our waterfront trail. Samuel Wilmot Nature Area. Expenditures Contract Admin. 9,000 1,000 Design 4,000 Construction 107,000 9,000 9 120.000 10,000 11 8,000 4,000 Expenditures Total 120,000 10,000 110,000 Funding Reserve Funds Engineering Parks Capital 120,000 10,000 110,000 120,000 10,000 110,000 Funding Total `; 120,000 10 000 110,000 281 Municipality of Clarington Capital Projects Project 132- 325 -13108 Samual Wilmot Nature Area Trail Improvers )rsion Capital Plan I Year 2013 .Department ENG. SERVICES Sub - Department PARK Galle J.IJennyB12013 Budgetl32- 325- 13108.jpg Project "'ersion Oepartment Sub - Department Municipality of Clarington Capital Projects 132- 325 -13109 Rotary Park Lighting Improvements Ca ital Plan Year 12013 ENG. SERVICES PARK 282 The work involves the design and construction of additional lighting to match existing lighting at the park to provide more uniform lighting levels throughout the park. This past year lighting deficiencies have been identified at the site as it relates to "dark" areas in the park. Considering the extensive use of the park during the summer with various events such as Concerts in the Park it was determined that the additional lighting is warranted. Rotary Park in Bowmanville at Queen St. and Temperance St. Expenditures Design Construction Expenditures Total runding Municipal Tax Levy Municipal Tax Levy Reserve Funds 2,000 2,000 20,500 20,500 2,000 2,000 2,000 2,000 Engineering Parks Capital 20,500 20,500 20,500 20,500 Funding Total 22,500 22MO, Attributes Attribute - Value = ", . ~' Commeri #= n,....,.a....,...• €coin_ eeo�iiree € Project 'rsion Municipality of Clarington Capital Projects 32- 325 -13109 Rotary Park Capital Plan _apartment ENG. SERVICES Sub - Department PARK Galle J.*UennyB12013 Budgetl32- 325- 13109.jpg ments Year 2013 283 284 Municipality of Clarington Capital Projects Project 32- 329 -13101 Structures Rehabilitation "ersion Ca ital Plan Year 2013 Oepartment JENG. SERVICES Sub - Department IBRIDGES Replacement, rehabilitation and maintenance of structures throughout the Municipality resulting from the legislated inspections that occur every two years on all bridges. Improvements are at various locations. In accordance with the Highway Traffic Act and Bridges Act Clarington is responsible for ensuring bridges are kept safe and in good repair. Evaluations and priorities are assigned to bridges. Due to variables, results are fluid from one years inspection to another. Various Expenditures Contract Admin. 560,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 Design 420,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 Construction 6,083,000 780,000 780,000 980,000 1,080,000 903,000 780,000 780,000 7,063,000 920,000 920,000 1,120,000 1,220,000 1,043,000 920,000 920,0' Expenditures Total r 7,063,000 b 920,000 920,000 �....... 1 120000 _. ,. 7,220,000 ..._ 1,043,000 �_ 920,b00 920,0 , Funding Municipal Tax Levy Municipal Tax Levy 7,063,000 920,000 920,000 1,120,000 1,220,000 1,043,000 920,000 920,000 7,063,000 920,000 920,000 1,120,000 1,220,000 1,043,000 920,000 920,000 Funding Total 7,063,000 920,000 920,000 - 1,120;000 y 1,220,000 1,043,000 `s 920,000 920,000 Municipality of Clarington Capital Projects Project 32- 330 -05118 Pavement Rehabilitation Program - Iirsion Ca ital Plan Year 12013 apartment JENG. SERVICES Sub - Department IRDS & STRUCT. The purpose of this project is to extend the life cycle of road pavement structures with asphalt overlays in conjunction with asphalt base repairs such as cold milling, joint sealing and full depth crack repair. A cost/benefit analysis is always undertaken on the roads network to determine the road and treatment type that is most cost effective. This project is funded in part by the Federal Gas Tax Reserve Fund. 285 IUnspecified locations. Budget 1TotaJ 26.1 2014-'. _ . 2015 v 2016 ; 2017 2018 2019 ` Expenditures Contract Admin. - 1,918,090 155,000 251,870 251,870 251,870 251,870 251,870 251,870 Design 931,545 50,000 125,935 125,935 125,935 125,935 125,935 125,935 Construction 17,605,131 1,668,866 2,140,895 2,340,895 2,590,895 2,440,895 2,140,895 2,140,895 20,454,766 1,873,866 2,518,700 2,718,700 2,968,700 2,818,700 2,518,700 2,518,700 Expenditures Total ;', 24 454;766 ....._. 1,873,866 2,518,100 2,718,700 2,968,700' _._. _ _....._ 2,818,700 2,518,700 w.�..���. 2, 18,70Q .. Funding Municipal Tax Levy Municipal Tax Levy 3,925,000 425,000 625,000 875,000 725,000 425,000 425,000 3,925,000 425,000 625,000 875,000 725,000 425,000 425,000 Reserves Pits & Quarries 840,000 140,000 100,000 100,000 100,000 100,000 100,000 100,000 840,000 140,000 100,000 100,000 100,000 100,000 100,000 100,000 Reserve Funds Federal Gas Tax Receipts 15,689,766 1,733,866 1,993,700 1,993,700 1,993,700 1,993,700 1,993,700 1,993,700 15,689,766 1,733,866 1,993,700 1,993,700 1,993,700 1,993,700 1,993,700 1,993,700 Funding Total 20 454'766 f 873,866 2,518,700 2 718 700 2 968,700' 2,81$,700 2,518,700 2,518,70Q - Attribute _ Value " �ominenf!. Project 'qrs|on Oepartment Su Municipality of Clarington Capital Projects 32-330-06114 Stevens Road Extension Caoital Plan I Year F2013 JENG. SERVICES ( `- The road was reconstructed to an urban standard including underground services in 2008. Ck3riDghJOwiU be placing surface asphalt. Green Rd. to Regional Road 57 Expenditures Contract Admin. Construction ` Expenditures Total .unmmm Development Charges Roads &Related 3,700 3,700 202,300 202,300 206,000 206,000 206,000 206,000 Funding Total Project �c-- 'Approved �o---__-------------�--------------------------} Location ~.^ Project Classification New .�gy STEVENS R_______________-_�____-__-_______-_______-__� ~~ Reference No. _--- '�N 1 'Rood Nu ��y4 u4 . __- - -- - _ --_�� =_________________�_-___-_____--__________-__� Expected Useful Life . Project Manager ----------'f----------------------�--------------------------� ��r�����c�____-_____��___-------------------�--------------------------' nuomo/noC/. ________ n 'mo , ,, Municipality of Clarington Capital Projects Project 32- 330 -06114 Stevens Road Extension "rsion ICapital Plan I Year 2013 _apartment ENG. SERVICES Sub - Department IRDS & STRUCT. J:UennyB12013 Budgetl32- 330- 06114.jpg. 287 Municipality of Clayington Capital Projects Project 132-330-08105 High Street Road Reconstruction ^ersiom lCapital Plan Year 12013 ompartmmot JENG. SERVICES Sub-Department The [O8d was [eCOOSfRJCted to an urban standard including underground s8PviC8G in 2010. Cl@riOgh]MwiU be placing surface asphalt. Note: Only portion from Third St. to Fourth `St. i8attributable to Development Charges. First Street fD Fourth Street. Expenditures Contract Admin. 2,300 2,300 Construction 127,700 127,700 `Location --�------f----------------------�-------------^------------( 130,000 130,000 Expenditures Total Program/Activity HIGH ST. BOW «»di«m � Municipal Tax Levy Expected Useful Life Municipal Tax Levy 85000 85000 85,000 85"000 Reserve Funds MunicipaCapitaVVnrkoPmgmm 37,350 37,350 37,350 37,350 Development Charges Roads &Related 7650 /eso 7,650 7,650 Funding Total " Department '�NG�as�vosa Sub-Department R_---'--�.____�_-______-__�___-______--____-_________( Approval Project Approved `Location --�------f----------------------�-------------^------------( 'vvard2 P---_-_i_________ Program/Activity HIGH ST. BOW -- Reference No. 'Roed Segment — �'. -----------,,------------�---F--------------------------� ' 84847 Expected Useful Life Project Manager Project irsion .,epartment Sub - Department Municipality of Clarington Capital Projects 08105 High Street Road Reconstruction Plan I Year ENG. SERVICES RDS & STRUCT. JAJennyB12013 Budget132- 330- 08105.Ipg 289 Project `version Department Sub - Department Municipality of Clarington Capital Projects line Road Reconstruction - Darlirn n Creek to West Side Drive (Capital Plan I Year 12013 ENG. SERVICES RDS & STRUCT. 290 The road was reconstructed to an urban standard including underground services in 2007. Clarington will be placing surface asphalt. From Darlington Creek to West Side Drive, Bowmanville Expenditures Contract Admin. Construction Expenditures Total . unding Reserve Funds Municipal Capital Works Program Development Charges Roads & Related Funding Total 3,000 3,000 167,000 167,000 170.000 170.000 10,098 10,098 10,098 10,098 159,902 159,902 159,902 159,902 170,000 Attiributes ,` . - Attrikiute Value , Comttten n.....,.�..,....♦ l��in_ ecoXnnCc i Municipality of Clarington 291 Capital Projects Project 32- 330 -09101 Baseline Road Reconstruction - Darlington Creek to West Side Drive J.WennyB12013 Budget132- 330- 09101.jpg Municipality of Clarington Capital Projects Project 132-330-09106 Fourth Street, Bowmanville - I ersion Ca jtal Plan Year 2013 Department JENG. SERVICES Sub-Department FR —ps& STRUCT. The road was reconstructed to an urban standard, including underground services in 2010. . Clarington will be placing surface asphalt. Elgin Street to High Street. Expenditures Contract Admin. Construction Expenditures Total runding Municipal Tax Levy Municipal Tax Levy Funding Total 700 700 34,300 34,300 35,000 35,000 35,000 35,000 u t es'- 4 i4b 76mmen Aftrbb't Fc M 4 t C[70 11rme 292 Sub Department RDS & STRU�_7T__ Project Approval Not Approved - - - - - - - - - - Location Ward 2 Project Classification Program/Activity FOURTH ST. BOW. DC Reference No. ;94266 Road Segment No. . ... . ..... Expected, Useful Life Project Manager Project 132- 330 -09106 ,rsion ICapital Plan Municipality of Clarington Capital Projects :h Street. Bowmanville Year 2013 .Department ENG. SERVICES Sub - Department IRDS & STRUCT. - J:uennym2013 Budge832- 330- 09106Jpg 293 Municipality of Clayington Capital Projects Project 132-330-09108 Green Road North - Road Reconstruction '\ena|on lCapital Plan Year 12013 Uepmrtnvent JENG. SERVICES Sub-Department The road was reconstructed to@n urban standard including underground S8PviC8Sin2007. C[8ringtODwill be placing surface asphalt. Highway #2tOStevens Road. Expenditures Contract Admin. Construction ` Expenditures Total ,-;unding Reserve Funds Municipal Capital Works Program Development Charges Roads & Related 2,700 2,700 152,300 152,300 155,000 155,000 31,775 31,775 31,775 31,775 123,225 123,225 123,225 123,225 Funding Total - 'ENG. oe�v�so Sub-Department _R--' Project Approva Not Approved Location --- -f�r��__-______-_____-___�_-_______�_____-______--__� P----fi---'____--_- ' Program/Activity 'GREEN � RD ___-__-----_-------�-------------------------_| ", Reference No. ^^^"""___________________�____________________�_____/ RoadSegment No. ---------�����--------------------�--------------------------1 Expected Useful Life � Project Manager �'�-���___�_____-��______-__-____________�______-__-�___�-~�_~__-___` Municipality of Clarington Capital Projects Project 132- 330 - 09108 Green Road North - Road Reconstruction 'irsion ICapital Plan i Year 12013 apartment JENG. SERVICES Sub - Department RDS & STRUCT. Galle - J.WennyB12013 Budget132- 330- 09108.jpg 295 Municipality of Clarington Capital Projects Project 32- 330 -10101 Roadside Protection Program "ersion ICapital Plan Year 12013 Oepartment JENG. SERVICES Sub - Department RDS & STRUCT. 295 The work includes construction of roadside safety improvements such as the installation of new guide rail, upgrading of deficient roadside protection measures or removal of hazards from the clear zone adjacent to the road. Various Expenditures Contract Admin. 73,500 Design 39,000 Construction 637;500 Expenditures Total Funding Municipal Tax Levy Municipal Tax Levy Reserve Funds 13,500 15,000 15,000 15,000 15,000 9,000 7,500 7,500 7,500 7,500 127,500 127,500 127,500 127,500 127,500 300,000 150,000 150,000 300,000 150,000 150,000 Roads Capital 450,000 150,000 150,000 150,000 450,000 150,000 150,000 150,000 Funding Total 750,000 150 0,00 10 000 , 156,000 150;000 10,000 Municipality of Clarington Capital Projects Project 32- 330 -11103 Duke Street Reconstruction (Nelson St to Argyle S ,rsion Ca ital Plan Year 12013 — apartment JENG. SERVICES Sub - Department RDS & STRUCT. 2013 - The road reconstruction work includes contract administration, utilities relocation, installation of underground services and road construction to base course asphalt. The work is being completed in cooperation with the Region of Durham. 2016 - The installation of the surface course asphalt. Nelson Street to Argyle Street Expenditures Contract Admin. Design Construction Expenditures Total Funding Municipal Tax Levy Municipal Tax Levy Reserve Funds Road Contributions Federal Gas Tax Receipts Funding Total 63,000 47,000 13,000 5,000 16,000 8,000 694,000 558,000 136,000 770,000 610,000 160,000 770 000 610 000 160,000 160,000 160,000 160,000 160,000 250,000 250,000 360,000 360,000 610,000 610,000 770;000 ' 610,000 160,000 ': '' Aft ributes•:. Attribute Value Comment_ 297 Municipality of Clarington 298 Capital Projects z a� I MEN �IME MEN MENINE MEN ME UI 1� � • F P. kiy; Avenue 1111 ►0 Municipality of Clarington Capital Projects Project 32- 330 -12106 Nelson Street Road Reconstruction rsion Ca ital Plan Year 12013 Liepartment JENG. SERVICES Sub - Department IRDS & STRUCT. 299 2013 -The road reconstruction work includes contract administration, utilities relocation, installation of underground services and road construction to base course asphalt, including new sidewalk. The work is being completed in cooperation with the Region of Durham. This will complete the link from the new development east of Hunt Street to Liberty Street. 2016 - Surface asphalt Location: Hunt Street to Ontario Street Expenditures Contract Admin. 25,000 Design 7,000 Construction 303,000 Expenditures Total Funding Reserve Funds Municipal Capital Works Program' Development Charges Roads & Related Funding Total 21,000 4,000 5,000 2,000 269,000 34,000 335,000 295,000 40,000 3352000 X95,000 96,539 85,019 11,520 96,539 85,019 11,520 238,461 209,981 28,480 238,461 209,981 28,480 335;000 295 000 " ` 40,000', Attribute-omfnenf n___j.___a 4cnir_ ccovircc � ru ., Sub Department :RDS & STRUCT. Project Approval Location `Ward 2 r., ..._ .. , . _ , ., ,.. „ ..._ ... < < , . — _... — _ Project Classification ;Replacement ; Program /Activity DC Reference No. ;53.2010 Road Segment No 94119 Ex ected Useful Life Project Manager Project Municipality of Clarington Capital Projects 32- 330 -12106 Nelson Street Road Reconstruction 300 J:UennyB12013 Budgetl32- 330- 12106.jpg E E N Q PGE W � w�-��e Q 'h CL Cn :7: 11174, 111,17. 11 1IImH1I in , 1 191 m mill I 2 -� - -- 1111111111111 L'►:Ii�:L�:[1 IIli�3lllll� !�■� � /�,/lllllllllllll �' — !!11l11l111l11!!1!1!!1■ ORION!: ��911� � = WEE— 11174, 111,17. 11 1IImH1I in , 1 191 m mill I 2 301 Municipality of Clarington Capital Projects Project 32- 330 -12108 Green Road Grade Separation ''grsion ICapital Plan Year 2013 .apartment ENG. SERVICES Sub - Department IRDS & STRUCT. Work involves the construction of Green Road to an urban standard with sidewalks, curb and gutter, street trees, street lights, in addition to the required grade separation at the CPR. Final design for the grade separation requirements will be dependent on the extension of GO Train service to Bowmanville and long term planning needs of CPR. Depending on final design CPR and Metrolinx may be contributing to the funding of this project. Aspen Springs Drive to Boswell Drive, Bowmanville. Expenditures Contract Admin. Design Construction Expenditures Total Funding DC Debt DC Debt Funding Total 700,000 700,000 500,000 500,000 6,800,000 6,800,000 8,000,000 8,000,000 s oao 000 s,000,00p 8,000,000 8,000,000 8,000,000 8,000,000 __Atributes Atf�ibute - Value,,.; '. LL Comment;f voVc uncut Sub Department —,— �... ... �... .. _ ..�.... .[... ,w....,, — ,..., .. ;RDS & STRUCT. i Protect Approval Not Approved ; Location-- � Ward 2 , :._ Project Classification `New Program /Activity DC Reference No ;DC #135 Road Segment No. Expected Useful Life Project Manager Municipality of Clarington Capital Projects Project 132- 330 -12108 Green Road Grade Separation 302 J:Uenny812013 Budgetl32- 330- 12108.jpg Municipality of Clarington Capital Projects Project 32- 330 -12119 Wilmot Street Reconstruction irsion [Capital Plan Year 12013 apartment ENG. SERVICES Sub - Department IRDS & STRUCT. 2013 - The road reconstruction work includes contract administration, utilities relocation, installation of underground services and road construction to base course asphalt, including new sidewalk. The work is being completed in cooperation with the Region of Durham. Additional sidewalk is also proposed on the east side of North Street to connect to the new sidewalk built as part of the No Frills Development. 2016 - Surface asphalt North Street to Mill Street Expenditures 303 Contract Admin. 38,000 38,000 Design 32,000 32,000 Construction 340,000 340,000 410,000 410,000 Expenditures Total i 4 (0,000 410 000 i Funding Municipal Tax Levy Municipal Tax Levy 310,000 310,000 310,000 310,000 Reserve Funds Road Contributions 100,000 100,000 100,000 100,000 Funding Total # 410 000 z'' 410;000 304 Municipality of Clarington Capital Projects J.-UennyBk2013 Budget132- 330- 12119.jpg Municipality of Clarington Capital Projects Project 32- 330 -13102 Concession Road 3 ( #57 to Middle Rd) 'grsion [Capital Plan Year 12013 apartment ENG. SERVICES Sub - Department IRDS & STRUCT. Design for urban reconstruction of this street. Completion of this design will allow for staff to react to requests from the development industry in a timely manner. Timing for construction will be triggered by development north of Concession Road #3. RR 57 to Middle Road. Expenditures Contract Admin. Design Construction Expenditures Total Funding Reserve Funds Municipal Capital Works Program Development Charges Roads & Related Funding Total 168,000 99,000 90,000 150,000 305 18,000 9,000 1,503,000 1,350,000 153,000 1,770,000 90,000 1,500,000 180,000 s:= 177, 09 0;0 1;500,000; 191,142 9,702 162,000 19,440 191,142 9,702 162,000 19,440 1,578,858 80,298 1,338,000 160,560 1,578,858 80,298 1,338,000 160,560 e', 1,770,000 90,Q00 1,500 180 t 00 OOQ Attribute . Ualue `' Comment 306 Municipality of Clarington Capital Projects Project 132- 330 -13102 Concession Road 3 ( #57 to Middle J:1JennyB12013 Budgetl32- 330- 13102.jpg Municipality of Clarington Capital Projects Project 32- 330 -13105 Trulls Road Reconstruction (George Reynolds Dr 1 'irsion ICapital Plan Year 2013 apartment ENG. SERVICES Sub - Department IRDS & STRUCT. Ave 307 2013 - The road reconstruction work includes design, contract administration, utilities relocation, installation of services and street lights, as well as road construction to base course asphalt, including new sidewalk. The project will improve safety for the additional vehicle and pedestrian traffic from the new developments as well as make needed improvements to the road. 2016 - Surface asphalt. George Reynolds to Daisyfield. Expenditures Contract Admin. Design Construction Expenditures Total Funding Reserve Funds Municipal Capital Works Program Development Charges Roads & Related Funding Total 35,000 35,000 16,000 16,000 335,000 335,000 386,000 386,000 4...386;000 386,OU0 . 158,646 158,646 158,646 158,646 227,354 227,354 227,354 227,354 - 386;000 386,000 Attributes Attribute - Value, = Commen #! Sub- Department . _ . . e _ RIDS & STRUCT. — — — — _ . _ — _ _a Project Approval I. Location 'Ward 1 _ .,.._. _ __..._ .. ......_ _ ......... . ... _ .:. _._ ._. , :,_ .... , Project Classification — ._.. ... 'Replacement Program /Activity DC Reference No. °,111 -20.10 Road Segment No. 92324 Expected Useful Life r Project Manager Municipality of Clarington Capital Projects Project 32- 330 -13105 Trulls Road Reconstruction (George Reynolds Dr to Version ICapital Plan Year 12013 Jepartment JENd. SERVICES Sub - Department RDS & STRUCT. J.WennyB12013 BudgeA32- 330- 13105.jpg D 308 Municipality of Clarington Capital Projects Project 32- 330 -13106 Trulls Road Reconstruction (Daisyfield Ave to Billet Gate 'prsion lCapital Plan Year 12013 apartment JENG. SERVICES Sub - Department IRDS & STRUCT. 309 Expenditures Contract Admin. 35,000 35,000 Design 16,000 16,000 Construction 429,000 429,000 480,000 480,000 Expenditures Total 1� 480 000 480 000 Funding Reserve Funds Municipal Capital Works Program 197,280 197,280 197,280 197,280 Development Charges Roads & Related 282,720 282,720 282,720 282,720 Funding Total 480000 480,000 -; - Attributes, - Attritiute ualue — Camment' Municipality of Clarington 310 Capital Projects Project 132- 330 -13106 Trulls Road Reconstruction (Daisyfield Ave to Billet Gate J.,UennyB12013 Budget132- 330- 13106.jpg Project irsion apartment Sub - Department Municipality of Clarington Capital Projects 311 132- 330 -13108 Railway Level Crossing Improvements I Capital Plan ENG. SERVICES RDS & STRUCT. Year 12013 The work includes minor improvements to railway level crossings thatwould not be eligible forfinancial assistance from Transport Canada. The specific locations and scope of work will be determined based on the ongoing level crossing review that staff is undertaking. In early spring 2013, staff will report to Council on their findings and future budget year considerations for major improvements which staff will work with Transport Canada to access potential funding sources to supplement these improvements. Various locations as identified by staff through their level crossing review. Expenditures Contract Admin. Design Construction Expenditures Total Funding Municipal Tax Levy Municipal Tax Levy Funding Total 5,400 5,400 4,600 4,600 65,000 65,000 75,000 75,000 75 9_00 75,000 75,000 75,000 75,000 75,000.: , 75,000 , Attributes Attribute Commen #_! Municipality of Clarington Capital Projects Project 32- 330 -13110 Energy Drive Streetscape " `irsion ICapital Plan Year 2013 uepartment JENG. SERVICES Sub - Department RDS & STRUCT. The work includes placement of street trees and plantings in accordance with the OPG agreement and the Clarington Energy Business Park Secondary Plan. The project will be funded by OPG. Energy Drive from Osborne Road to east limit of Energy Drive Expenditures Construction 100,000 100,000 Expenditures Total 'nding _,eternal Financing 312 Other 100,000 100,000 100,000 100,000 Funding Total 100,000 100,000 Attri�t�utes Ati ikiute _ Value Cornmeiit Sub - Department RIDS & STRUCT. Municipality of Clarington 313 Capital Projects J:IJennyBk2013 Budget132- 330- 131 10.jpg Municipality of Clarington 314 Capital Projects Project 32- 330 -13111 Concession Road 3 (Liberty St to Jollow Dr `Version ICapital Plan Year 12013 " Department JENG. SERVICES Sub - Department RDS & STRUCT. Design for urban reconstruction of this street. Construction will be done in conjunction with the construction of the Region of Durham's feeder water main, which we anticipate to occur in 2015.- Location: Liberty Street to 500m west of Mearns Avenue. Expenditures Design Expenditures Total °unding Reserve Funds Municipal Capital Works Program Development Charges Roads & Related Funding Total 37,000 37,000 37,000 37,000 37,000 _ 37,000 4,836 4,836 4,836 4,836 32,164 32,164 32,164 32,164 37000 60-, _ - 1 Attributes : , Attribute Ualue ;'' Comment _ r. irar. c.cnvin co � ,�.:a _.., m - ., -.:. - a_ - __, ._ .,..., ._ - ,n ..,, _., _,, m..:.. - m, :y .:, I Sub- Department ;RDS & STRUCT. Protect Approval ' Location ;Ward Project Classification Replacement Program /Activity DC Reference No. _ ..' _ 10C 2010 Road Segment No. '94082,94088 Expected Useful Life Project Manager Municipality of Clarington Capital Projects Project 132- 330 -13111 Concession Road 3 (Liberty St to Jollow Dr) version Ca ital Plan Year 12013 apartment ENG. SERVICES Sub - Department IRDS & STRUCT. C :l Userslh1011Documents132- 330- 13111.jpg 315 Project ' qrahon Department < Municipality of Clarington 316 Capital ^ .~v~~^. 132-330-13112 Bernard Street Reconstruction ICapital Plan I Year 12013 Expenditures it ribute ~.~ Project Approva — -------- — — — — — — — - — — — — ----------------------� :Location —_-- `~~~~^'~~~`'n�----------------�--------------------------/ '~'y ----------�----------------------�--------------------------7 "" Reference No. __—__—_—_ rRoad Segment No. /84353 � ___� Expected Useful Life ______g�__ �� '--------- Municipality of Clarington 317 Capital Projects J:WennyB12013 Budget132- 330- 13112Jpg Municipality of Clarington 318 Capital Projects Project 32- 330 -13113 Odell Street Reconstruction irsion ICapital Plan Year 2013 Department JENG. SERVICES Sub - Department IRDS & STRUCT. Design for urban reconstruction of this street in 2014. The scope of work includes the development of a plan for improvements to storm water drainage of the surrounding area. Scugog Street to Elgin Street. Expenditures Design 72,000 72,000 72,000 72,000 Expenditures Total 72,000 72,000 ending Municipal Tax Levy Municipal Tax Levy 72,000 72,000 72,000 72,000 Funding Total UA2# 000 72,000 Municipality of Clarington 319 Capital Projects Project 132- 330 -13113 Odell Street Reconstruction "ersion ICa6ital Plan I Year 2013 apartment ENG. SERVICES Sub - Department IRDS & STRUCT. balle JAJenny812013 Budgetl32- 330- 13113.jpg Municipality ofClari0gt0n Capital Projects Project F32-330-13114 Grady Drive Environmental Assessment Completi( Version Fc-apital PI -an Year ieportnoent FENG, SERVICES Sub-Department / \ Completion Of the Environmental Assessment for the construction Of8 new structure over Foster Creek fO provide another access point for the Foster Creek North subdivision. Remi Drive to Foster Creek subdivision. Expenditures Design Expenditures Total c7undinu ( evelopment oha,uoo Roads & Related Funding Total 35,000 35,000 35,000 35,000 ---------�`��~-`��~��.---------------�--------------------------| , Project Approva / ` 35,000 35,000 35,000 Project Classification es ---------�`��~-`��~��.---------------�--------------------------| Project Approva ^LnouUon � 4 ,~.____-_______-__-____�______-______________-____/ Project Classification 'r�=y -------- "DC Reference No. ----------------------�------�-------------------| '119-2008 ---------f----------------------�--------------------------1 Road Segment No. ----------�---- ------ --- - - -- ----�--------- --- ------------ --( Expected Useful Life Project Manager Municipality of Clarington 321 Capital Projects Project 32- 330 -13114 Grady Drive Environmental Assessment Completion Version ICapital Plan I Year 12013 apartment ENG. SERVICES Sub - Department RDS & STRUCT. J.,UennyB12013 Budget132- 330- 13114Jpg Municipality of Clarington Capital Projects Project 132-330-13116 George Reynolds Drive Connecting Link 'ermion lCapital Plan Year 12013 Oeportment JENG. SERVICES Sub-Department Expenditures Design 30,000 30,000 30,000 30,000 Expenditures Total ( `mdiog ( .iovoopmenuohu/mes ' Roads &Related 30,000 30,000 30,000 30,000 Funding Total Odd,', ' ' 'ENG. G��NCea Municipality of Clarington . Capital Projects 323 J.,UennyB12013 Budget132- 330- 13116.jpg Municipality of Clarington Capital Projects Project 32- 330 -13117 Energy Drive Extension version Capital Plan Year 12013 Department JENG. SERVICES Sub - Department RDS & STRUCT. Engineering support for the extension of Energy Drive from the existing east terminus to Solina Road, including coordination with MTO, OPG and affected property owners. The work will address the need to re -align South Service Road through the Clarington Energy Business Park. Existing East termination to Solina Road. Expenditures Design 60,000 60,000 60,000 60,000 Expenditures Total 60,000 60,00 ending - oevelopment Charges Roads & Related 60,000 60,000 60,000 60,000 Funding Total 60,000 60;000 Attributes Attribute Value >Co nrh6i _ 324 Project "ersion ,epartment Sub - Department Municipality of Clarington Capital Projects 32- 330 -13117 Energy Drive Extension Capital Plan I Year 2013 ENG, SERVICES RDS & STRUCT. J :UennyB12013 Budgetl32- 330- 13117.jpg 325 Municipality of Claringt o*n 326 Capital Projects Project 132-330-13122 First Street Surface Asphalt ersion Ca ital Plan Year 12013 1 Oepartment JENG. SERVICES Sub-Department IRDS & STRUCT. The road was reconstructed to an urban standard including underground services in 2010. Clarington will be placing surface asphalt. Elgin Street to High Street. Expenditures Contract Admin. Construction Expenditures Total .-unding Municipal Tax Levy Municipal Tax Levy Funding Total 500 500 22,500 22,500 23,000 23,000 23,000 23,000 23,000 . . . . . . Attributes ,,`cQnnr66M4­- IV Expected Useful Life Protect Manager 327 Municipality of Clarington Capital Projects Project 132- 330 -13122 First Street Surface Asphalt Iirsion Capital Plan I Year 2013 _,epartment ENG. SERVICES Sub - Department RDS & STRUCT. Gallery J:UennyB12013 BudgeA32- 330- 13122Jjpg 328 Municipality of Clarington Capital Projects Project 32- 330 -13123 Third Street Surface Asphalt Version ICapital Plan Year 2013 Department JENG. SERVICES Sub - Department RDS & STRUCT. The road was reconstructed to an urban standard including underground services in 2010. Clarington will be placing surface asphalt. Elgin Street to High Street. Expenditures Contract Admin. Construction Expenditures Total mounding Reserve Funds Municipal Capital Works Program Development Charges Roads & Related 600 600 30,400 30,400 31,000 31,000 25,730 25,730 25,730 25,730 5,270 5,270 5,270 5,270 Funding Total 31 000 31,Ob0 Sub Department iRIDS & STRUCT Project Approval Location Ward 2 i Project Classification : :New ' Program /Activity DC Reference No. ;71- 2008 Road Segment No. 94251 ; Expected Useful Life Project Manager 329 Municipality of Clarington Capital Projects Project 32- 330 -13123 Third Street Surface Asphalt grsion Ca ital Plan Year 2013 apartment JENG. SERVICES Sub - Department IRDS & STRUCT. J.*VennyB12013 Budget132- 330- 13123.jpg 330 Municipality of Clarington Capital Projects Project 32- 330 -14101 Concession Road 3 (Middle Rd to Liberty St) Version Ca ital Plan I Year 12013 Department JENG. SERVICES Sub - Department RDS & STRUCT. Design for urban reconstruction of this street. Completion of this design will allow for staff to react to requests from the development industry in a timely manner. Timing for construction will be triggered by development north of Concession Road #3. Middle Road to Liberty Street. Expenditures Contract Admin. 225,000 Design 12,500 Construction 2,079,500 Expenditures Total Funding Reserve Funds Municipal Capital Works Program Development Charges Roads & Related Funding Total 67,000 17.000 67,000 200,000 25,000 12,500 212,500 311,740 9,065 270,000 32,675 311,740 9,065 270,000 32,675 2,005,260 57,935 1,730,000 217,325 2,005,260 57,935 1,730,000 217,325 2;317,000 67 000 2,000 000 250000 Attributes Attribute Coma e, iii n--- 1� -..t �CAIl� eroviree � • 32-330-14101 • - • '•.• (Middle '• to L •- • .• iENG. SERVICES • . • • . 'D I rr- I I rr 111111 ■ � IIIII �� 1111111 = � —�—_ Cf'•C _� �_ � _= a�.=�®I/�=•�� x�.�= �� 0 11111111• '.V' - °"� -- � r, '--,.sue•-��11� - °. 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IIIUUII 1 Ulitltr 11!111 `�� -on Municipality of Clarington Capital Projects Project 32- 331 -05102 Sidewalk Replacement - Unspecified "ersion lCapital Plan I Year 12013 oepartment JENG. SERVICES Sub - Department ISMALKS & WALKWAYS Pr The purpose of this project is to provide funds for the replacement of deficient sidewalk throughout the Municipality. Deficiencies include cracking, trip hazards, excessive slopes, etc. Also included are missing links in pedestrian facilities. Annual inspections are completed to assess priorities based on deficiencies, pedestrian usage and location. Location. Various locations Expenditures Contract Admin. 35,000 15,000 10,000 10,000 Construction 565,000 185,000 190,000 190,000 1 332 Expenditures Total �' 604,(100 , , - �, 000 , unding Municipal Tax Levy Municipal Tax Levy 600,000 200,000 200,000 200,000 600,000 200,000 200,000 200,000 Funding Total 600,000 200,000 200,000 200,000 ? Department `ENG. SERVICES Sub- Department iS/WALKS & WALKWAYS _, , W r_.. Project Approval Not Approved Location Project Classification Program /Activity A.> _ 4 IS/WALK REPLACEMENT UNSPECIFIED _....,,,., ,._,,, g__ m u....-- »_. - - -,.— 9F - -- .-._, DC Reference No. y- �� � � �- �. _w � �� ��> _� n., � � �~� Road Segment No. Expected Useful Life Project Manager Municipality of Clarington Capital Projects Project 32- 331 -12104 Osborne Road Sidewalk �rsion Capital Plan Year 12013 .,epartment EN& SERVICES Sub - Department ISMALKS & WALKWAYS 333 This work would include the installation of sidewalks on the east side of Osborne Road in conjunction with the completion of the building construction on the east side of the road. The sidewalk is needed for the additional pedestrian traffic associated with the new development. The boulevard was graded to receive this sidewalk during the road reconstruction. Energy Drive to the southern limit of the OPG property (east side). Expenditures Design Contract Construction Expenditures. Total Funding Reserve Funds Municipal Capital Works Program Development Charges Roads & Related 2,100 2,100 2,500 2,500 37,400 37,400 42,000 42,000 42000 42,000 1,651 1,651 1,651 1,651 ' 40,349 40,349 40,349 40,349 Funding Total 42'000 42000 _ . _ . Attributes_ Attribute Value -- Comment Department 'ENG. SERVICES } Municipality of Clarington Capital Projects Project 32- 331 -12104 Osborne Road Sidewalk "ersion ICapital Plan Year 12013 Department JENG. SERVICES Sub - Department ISMALKS & WALKWAYS J.-UennyB12013 Budget132- 331- 12104.jpg 334 Municipality of Clarington Capital Projects Project 32- 331 -13101 Energy Drive Sidewalk Version Ca ital Plan Year 12013 apartment JENG. SERVICES Sub - Department IS/WALKS & WALKWAYS This work would include the installation of sidewalks on the south side of Energy Drive in conjunction with the completion of the building construction on the south side of the road and in accordance with the OPG agreement. The sidewalk is needed for the additional pedestrian traffic associated with the new development and will allow for the completion of streetscaping across the frontage of the OPG site. The work will be funded by OPG. The boulevard was graded to receive this sidewalk during the road construction. Osborne Road to the eastern limit of Energy Drive (south side). Expenditures Contract Admin. Design Construction Expenditures Total Funding External Financing Other 4,000 4,000 3,500 3,500 335 56,500 56,500 64,000 64,000 64000 64,000 _ 64,000 64,000 64,000 64,000 Funding Total 64;000, 64,000 Attributes = - Attribute • • Value: Comment". 335 Municipality of Clarington Capital Projects J.-UennyB12013 Budget132- 331- 13101.jpg Municipality of Clarington Capital Projects Project 32- 331 -14102 Prestonvale Sidewalk (N of Bloor) "'Qrsion Capital Plan Year 12013 Department JENG. SERVICES Sub - Department ISMALKS & WALKWAYS The work includes design of sidewalk on the east side of Prestonvale Road to service the development and improve the safety of children walking to the school on Meadowglade Road. Design to be completed in -house and costs are for supporting works such as OLS, Geotechnicial services, etc. Meadowglade Road to Claret Road (east side). Expenditures Design Construction Expenditures Total :finding Development Charges Roads & Related Funding Total 12,250 5,000 7,250 137,750 - 137,750 150,000 5,000 145,000 150,000 5,000 145,000 150,000 5,000 145,000 150;000 5,000 145,000 -:: - -. At t'ributes Attnbiite. Value;:- _ Gommeht '. n___s.Y__. Ecr.in eco�nrcc � , e .. Sub- Department _ . ISMALKS & WALKWAYS Project Approval i I Location €;Ward 1 Project Classification `New i Program /Activity DC Reference No. 103 -2010 ;Road Segment No. ;92299,92300 Expected Useful Life Project Manager ' 337 Municipality of Clarington Capital Projects Project 32- 331 -14102 Prestonvale Sidewalk (N of BIB x1ersion ICapital Plan I Year 12013 i Department JENG. SERVICES Sub - Department IS/WALKS & WALKWAYS Ga11e J:UennyB12013 Budge832- 331- 14102Jpg 338 Municipality ofClarington Capital Projects Project F��l 5103 Trulls Road Sidewalk (Nash to George Reynolds) '�reion FC7�ital Plan Year 12013 .apartment JENG. SERVICES Sub-Department ISMALKS & WALKWAYS The work includes construction of sidewalk on the east side of Trulls Road to service the development north of Nash Road. George Reynolds Drive to Nash Road (east side). Expenditures Construction Expenditures Total `,ndmg ,,velopment Cxo,goo Roads & Related Funding Total 155,000 155,000 155,000 155,000 155,000 155,000 155,000 Sub-Department 'GN�LKS&WALKWAYS �� � -- -------F----------------------�--------------------------/ Project Approval _-------------------�-----�----------------- ---- -� 'LvuoUon '���1 -------- --------------------�--------------------------/ Project Classification New ---------f----------------------�--------------------------/ '�gz ________ -�-----------------�-�------------------------) 'DC Reference No. '11u�o0 �-__--_-__________�_____--_-_________________� Road Segment No. __________���-_______-____-____�__�__-_____-_________________� ' Life ' Project Manager �___________�________-____________-�--_______-______-_________` Municipality of Clarington Capital Projects Project 132- 331 -15103 Trulls Road Sidewalk (Nash to George 340 J:1JennyB12013 Budget132- 331- 15103Jpg Municipality of Clarington Capital Projects Project 32- 332 -13102 Longworth Ave Intersection Pedestrian Signal (at Brookin 'ersion Ca ital Plan Year 12013 ,epartment JENG. SERVICES Sub - Department TRAFFIC SGLS 341 The installation of the intersection pedestrian signal (IPS) crossing Longworth Avenue will improve safety for e)asting users accessing the public elementary school on the north side of the street in addition to the future users who will be accessing the Phase 2 of Longworth Park considered for construction in 2013 as part of the Capital Budget. Longworth Avenue at Brooking Street, Bowmanville Expenditures Municipality of Clarington Capital Projects Project 32- 332 -13102 Longworth Ave Intersection Pedestrian Signal " ,irsion (Capital Plan I Year 12013 Department ENG. SERVICES Sub - Department ITRAFFIC SGLS Gallery C: IUserslh1011DocumentsV- ongworthBrooking jpg 342 Municipality of Clarington Capital Projects Project 32- 340 -13101 Bowmanville Creek Erosion Protection North of Lo Iirsion Ca ital Plan Year 12013 ,epartment ENG. SERVICES Sub - Department JEROSION PROTECT rth Avenu 2013 - Design 2014 - Construction The work involves erosion control north of the Longworth Avenue bridge over Bowmanville Creek. The crib wall that was constructed as part of the bridge construction has failed and erosion is nearing the toe of the road embankment. North of Longworth Avenue Expenditures Design Expenditures Total ending serve Funds Municipal Capital Works Program Development Charges Roads & Related Funding Total 22,500 22,500 22,500 22,500 22;500 22,500v 7,500 7,500 7,500 7,500 15,000 15,000 343 15,000 15,000 22;500 _ 22,500 Attributes,.:.;. - Attribute Gommenf va,+,u. a��.�..�.,.0 ,... v,,. � ...,.. �, .., ._ Ewe•.. •�• ,v. �� �.�.<.�. -.�.� Sub Department `EROSION PROTECT ' I Protect Approval a Location Ward 2 Protect Classification Betterment Program /Activity 1 DC Reference No ;,Appendix C, Table 4 1.6 Erosion Control Works Road Segment No. Municipality of Clarington 344 - Capital Projects Project 32- 340 -13101 Bowmanville Creek Erosion Protection North of Lon worth Avenue `version ICapital Plan Year 12013 department JENG, SERVICES Sub - Department JEROSION PROTECT J.,Venny812013 Budgetl32- 340- 13101.jpg 21 U 0 BOWMANVILLE CREEK EROSION WORKS W' S �. b1 NJ, � n� � v C �'C BOWMANVILLE CREEK EROSION WORKS Municipality of Clarington Capital Projects Project 32- 340 -13102 Bowmanville Creek Erosion Protection at Jackman Road 'srsion Ca ital Plan Year 2013 Department JENG. SERVICES Sub - Department JEROSION PROTECT 345 2013 - Design and construction The work involves erosion control at the south east corner of the Jackman Road bridge over Bowmanville Creek. The existing crib wall upstream of the bridge has failed and the creek is eroding the road embankment and behind the bridge wing walls. At Jackman Road. Expenditures Contract Admin. Design Construction Expenditures Total Funding Reserve Funds Municipal Capital Works Program Development Charges Roads & Related Funding Total 14,000 14,000 25,000 25,000 161,000 161,000 200,000 200,000 66,667 66,667 66,667 66,667 133,333 133,333 133,333 133,333 : "; 200`000 200 000 z Attributes: Attribute :;r value .. `: comment Municipality of Clarington Capital Projects Project 132- 340 -13102 Bowmanville Creek Erosion Protection at Jackman Road I `version Ca ital Plan I Year 12013 Liepartment JENG. SERVICES Sub - Department JEROSION PROTECT J.*UennyB12013 Budget132- 340- 13102.jpg 346 Project srsion ,epartment Sub - Department Municipality of Clarington Capital Projects - -- 32- 340 -13103 Bowmanville Creek Erosion Protection South of Goodvear Dam (Capital Plan ( Year 12013 ENG. SERVICES EROSION PROTECT 347 The work involves design of erosion control measures south of the Goodyear dam where the creek banks are eroding, adjacent to the Bowmanville Creek valley trail and a trunk sanitary sewer under the trail. This project is in collaboration with the'Region of Durham benefiting both levels of government. At sanitary MH, south of the Goodyear dam. Expenditures Design Expenditures Total riding :serve Funds Municipal Capital Works Program Development Charges Roads & Related Funding Total 22,500 22,500 22,500 22,500 '- 22800 22,806..., „. <... _. 7,500 7,500 7,500 7,500 15,000 15,000 15,000 15,000 22,800 2.AoQ Attributes ;Attribute Value... T. Commenf ncn�rFmcn+ 'GAI (3 CGR \ /Ir`GC � � Sub- Department EROSION PROTECT Project Approval Location 'Ward 2 i Project Classification :Betterment Program /Activity DC Reference No Appendix C, Table 4 1 6 Erosion Control Works .. __ _.... Table ...... .... ......:... ........ Road Segment No. Expected Useful Life Project Manager I u t Capital Plan ENG.-SERVICES EROSION PROTECT e • , • I ��� ���� -�,,rl/� � � ���'— 'I I u SKiI>E �II�//� � 1111..: — • �� � y ♦ . ■ � 1111111— I� �� �> �.+S��I � ,,O�� � G��1��■ � lumnumnununnlou� r ♦.�� � � ♦/� I � IIIII � �� �% •�� `'� ►SI/l eo�����/�o��� ��t� � _ � iii I�;�rm m1 =C =��•� I/I q �//'.. /sIo t;_ iiicrinii�; • �arm ��IIIIIII'- �— _1!Ilmnom _C — � t1 = nunull /� I�= —111mutuu � — — � /// � .•�� � ■11 111 ,� ■� �\\1'11{11111 �_ = =� __ _- �' — �/ '�I/// e ■ ■ � %- !011ul IIllllllllllllllilumul —' Gi IIIIIiII!IIIIIIIIIIIIiii►Ii � \�♦ i r ��� �s����' �� A\�GI; . ! 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N w N LL O O r 0o M M co M F- W J LL CO O I-- Z O N Z W 0 0 H c0 M w p, jp 0 F 0 ~ M 0 N N 0) c0 w' 34° Project 'ersion ,partment Sub - Department 350 Municipality of Clarington PARK Install rubberized surface on splash pad at Walbridge Park, Glass Court, Newcastle. Remove and replace 3 mini and 2 full size soccer goal posts. As Specified Expenditures Renovation Expenditures Total `ending nicipal Tax Levy Municipal Tax Levy Reserve Funds Facilities / Parks Maintenance Funding Total 250,000 45,000 90,000 55,000 30,000 30,000 250,000 45,000 90,000 55,000. 30,000 30;000 250OQ0 45t00Q 90,000..: ,,.: 55a00Q. 30,ODQ 3Q,000..,. 100,000 15,000 60,000 25,000 100,000 15,000 60,000 25,000 150,000 30,000 30,000 30,000 30,000 30,000 150,000 30,000 30,000 30,000 30,000 30,000 250,D00 45,000 90,000 55 000 , 30,000 30,000 <� �:Attrtb�utes Attribtate Ualue Comment! „ n....,..a....,...+ 3 nO= A ri n m o Municipality ofCUarington Project 136-325-10110 Park Furniture Equipment ( ermiom ICapital Plan Year 12013 Department JOPERATIONS Sub-Department IPARK To replace two (2) playground structures in accordance with CSA[»la«sp8ceGuidelines. To be determined Expenditures Equipment Expenditures Total unding keserve Funds Facilities / Parks Maintenance Funding Total 400,000 80,000 80,000 80,000 80,000 80,000 400,000 80,000 80,000 80,000 80,000 80,000 / 400,000 80,000 80,000 ` 80,000 80,000 \ 80,000 400,000 80,000 80,000 80,000 80,000 80,000 -------- ----------------�--------------------------i -' PARK -__-______-_-_-___________-� Project Approval �_������______-____-____�________________�__-_____-/ -------- ----------------�--------------------------| Project _ _________��__-_�________________�___________-______________/ ___-_____�______-_____________ ______________- ------- -__-_--_1 Reference Road Segment No. � Expected Useful Life -----------�----------------------�--------------------------/ Project �_____�_____�_____-�_____-___ Municipality ofClarington Pr9ject Version ICapital Plan Year i/ ^---�--� ' /portmmmt JOPERATIONS Sub-Department IPARK Remove and replace CoUrtC8 West Park walkway. As Specified Expenditures Construction 40,000 40,000 40,000 40,000 Expet7dituresTotal ` `nmng Y nimpal Tax Levy Municipal Tax Levy 40,000 40,000 40,000 40,000 Funding Total uonnmenr � -------- -------------------�--------------------------i Sub-Department PARK ---------f����----�--------------�----�---------------------\ Project Approval -- - - - - - - - - ------------( -------- roject Classification - - - - - - - - - -- -----�--------------------------| ---------f�������n�----------------�--------------------------\ Program/Activity ��� DC Reference No. --------��----------------------�--------------------------| _N_ R---��/- . ________ I- Expected Useful �f",_______�_—__—_�--_—_______—_____—_� Project Municipality of Clarington Capital- Projects Project 36- 370 -10340 Various Community Buildings Version lCapital Plan Year 12013 -jepartment JOPERATIONS Sub - Department JBLDG & PROP. SERV. Various roof replacements as detailed in the 2010 Roof Assessment Audit. 353 Attributes_ _ - Attribute Value . Comment' Department 'OPERATIONS Page No.: 1 Ivarious locations Total' 2013. _ 2014 - - ._... 2015 , - -. _..._ 2016'. . _ .. . 2017 2018" 2019;; ... -. .. _.... ...__ .. . -.. - - Expenditures Construction 1,081,000 110,000 345,000 260,000 230,000 136,000 1,081,000 110,000 345,000 260,000 230,000 136,000 Expenditures Total 1,081;000 190,000 345,000 . 250,000, - 230,000_;, 136,000 cunding .unicipal Tax Levy Municipal Tax Levy 838,500 40,000 172,500 260,000 230,000 136,000 838,500 40,000 172,500 260,000 230,000 136,000 Reserve Funds Facilities / Parks Maintenance 242,500 70,000 172,500 242,500 70,000 172,500 Funding Total 1,081;000 110,000 345,000 260,000 '230,000: 136,090 ' Attributes_ _ - Attribute Value . Comment' Department 'OPERATIONS Page No.: 1 354 Municipality of Clarington Capital Projects Project 136- 370 -11106 MAC Upgrades 'Qrsion Ca ital Plan Year 12013 .apartment JOPERATIONS Sub - Department IBLDG & PROP. SERV. Remove and repair existing terrazzo landings and stairs at the north entrance and south elevation $59,000; Auto scrubber $7,500 40 Temperance Street, Bowmanville Expenditures Equipment 458,500 66,500 92,000 110,000 190,000 458,500 66,500 92,000 110,000 190,000 Expenditures Total r <. , , 66160 66 506 ,. 92 000 „ �„ 110, 00 „;190,000 ; riding - - nicipal Tax Levy Municipal Tax Levy 399,500 7,500 94000 110,000 190,000 399,500 7,500 92,000 110,000 190,000 - Reserve Funds Facilities / Parks Maintenance 59,000 59,000 59,000 59,000 Funding Total ;r w 458,500„ 66,50Q 92,000 110,QOR 190,000 , ^, -. :..z Attributes Attri' U"t , `, ;_; Value „ Cammenf ` �nDCCA -nnKIQ Y Municipality of Caarington Capital Projects Project 36- 370 -11130 Depot 42 Operations Centre Version Ca it al Plan Year 12013 Department JOPERATIONS Sub - Department IBLDG & PROP. SERV. Construction of Pole Barn / Quonset Hut as identified in DC Study 178 Clarke /Darlington Townline Road, Bowmanville Expenditures 355 i Development Charges Operations Department 315,000 315,000 315,000 315,000 Funding Total 350,000y Municipality of Clarington - _ ------- - — - - -- - - - -- Capital- Projects— - —- - - - - -__ Project 36- 370 -12340 Public Access Defibrillator Program - Expansion I `iersion lCapital Plan Year 12013 )partment JOPERATIONS Sub - Department BLDG & PROP. SERV. 356 Costs relating to the expansion of the program as identified in Report CSD- 011 -12. Capital costs will be for 14 AED units for new locations, as well as 3 AE replacement units at the Newcastle Arena, Newcastle Community Hall and Orono Arena. This project has received pre- budget approval at the Council meeting of November 19, 2013. as specified Expenditures Equipment 45,000 45,000 `BLDG & PROP SERV 45,000 45,000 Expenditures Total 45,000 45,000 - s "unding Program /Activity serve Funds Road Segment No. General Municipal Purposes 45,000 45,000 Project Manager 45,000 45,000 Funding Total �. 45`000 - 45 000 - ; - „ __. Department 'OPERATIONS Sub Department `BLDG & PROP SERV Project Approval Not Approved Location ri `All Project Classification New Program /Activity DC Reference No Road Segment No. Expected Useful Life ° Project Manager Municipality of Clarington Capital Projects - Project 136- 330 -10100 Rural Road Resurfacing Version ICapital Plan Year 12013 ,jepartment JOPERATIONS Sub - Department RD MNTCE Surface treatment on rural roads within the Municipality To Be Determined 357 Attribute-, balue Comment Page No.: 1 - To>al 2093 = 2014 _ _. 252016�� 01 _ _ 2017 2018 20 "19 - - Expenditures Consulting 150,000 30,000 30,000 30,000 30,000 30,000 Contract 8,740,000 8,890,000 1,155,000 1,195,000 1,930,000. 2,130,000 2,330,000 1,185,000 1,225,000 1,960,000 2,160,000 2,360,000 Expenditures Total 8,89Q,000 '1,185,000' - 1';225,000" ,960,000 7 2;960,000, 2,360,000, ending Municipal Tax Levy Municipal Tax Levy 6,615,000 710,000 750,000 1,585,000 1,685,000 1,885,000 6,615,000 710,000 750,000 1,585,000 1,685,000 1,885,000 Reserves Pits & Quarries 1,075,000 275,000 275,000 175,000 175,000 175,000 1,075,000 275,000 275,000 175,000 175,000 175,000 Reserve Funds Federal Gas Tax Receipts 1,200,000 200,000 200,000 200,000 300,000 300,000 1,200,000 200,000 200,000 200,000 300,000 300,000 Funding Total 8,890,000. 1,185,000 1;2'25;000 1,960,000 2;160,000 2,360,000 - Attribute-, balue Comment Page No.: 1 Municipality of Clarington Capital Projects Project F36-3-80-13100 Retaining Walls i 4rm]mm ICapital Plan Year ( �portmnent JOPERATIONS Sub-Department Remove and replace retaining wall at Glenabbey DrivefFownline Ro8d'CDurtice. As specified Expenditures Construction ' Expenditures Total nding n/oipo| Tax Levy Municipal Tax Levy Funding Total ald 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 -------- ` ~���`�����----------------�--------------------------} 'RoMNTCE ---------�----------------------�--------------------------| Project Approval _--_-__- Location — P---'---'---------fep_ '�_gmen�----------------�--------------------�-----( Program/Activity " - --------�----------------------�--------------------------| � DC Reference No. Road Segment No. ____-____ Expected Useful Life ^40-5O Project Manager ����������_-__-_-____�______-______________-�_________~_____-_�___-____' Municipality of Clarington Capital Projects Project 36- 388 -10100 Fleet Replacement - Roads Version lCapital Plan Year 12013 Department JOPERATIONS Sub - Department IFLEET 359 To replace equipment in accordance with Resolution #GPS- 475 -93 "Criteria used to determine when to replace Vehicles and Heavy Equipment ". One 1999 Sterling truck #99520; One 2001 John Deere tractor #01552; One 1998 Intl Truck #98514; One 2006 Chev 1/2 Ton Ext Cab #06581 to be replaced with 4X4; Two 2007 3/4 Ton 4X4 with attachments #07560 and #07561 to be replaced with 1 Ton c/w with attachments; One 1985 Trailer #85010 to be replaced with 20 Ton Trailer c/w air brake; Expenditures Fleet Replacement Expenditures Total �unding -serve Funds Operations Equipment Funding Total 4,381,000 796,000 630,000 1,165,000 880,000 910,000 4,381,000 796,000 630,000 1,165,000 880,000 910,000 4,381,000, 796,000 630,000 1,165,000- 880,000 910,000- — 4,381,000 796,000 630,000 1,165,000 880,000 910,000 4,381,000 796,000 630,000 1,165,000 880,000 910,000 4,381,,000. , ; 796,000 ; : = 630,000" 1,165,A00° 880;000 910,000 Attribute's. Attribute ' Value :! • Corr�m6 ,t ',��nrnnrirv.io Page No.: 1 Sub Department 'FLEET Protect Approval Not Approved I Location ;All Project Classification `:Replacement Program/Activity DC Reference No. Road Segment No. ; Expected Useful Life Project Manager Page No.: 1 Project Version apartment Sub - Department Municipality of Clarington Capital Projects 36- 388 - 10150 Fleet New - Roads lCapital Plan Year 12013 OPERATIONS FLEET As per DC Study: 5.1.44 Radios $150,000; 5.1.38 Salt Management $100,000; Salt management for anti - icing: up fitting of current street flusher to utilize in winter for anti -icing operations (applying brine)... Includes supplying and installing plumbing, pumping equipment, application rate controller (Dickey John unit). Supply and install storage dispensing equipment at Yard 42. Includes storage tank (double walled for containment), pumping and dispensing equipment and electrical requirements. New Equipment not DC related: Gradall Brushing Head $40,000; 4X4 1/2 Ton Ext Cab $40,000; Excavator- 1' bucket $900; Asphalt Recycler trailer unit $24,000; Expenditures Fleet Replacement Expenditures Total `,nding serve Funds Municipal Capital Works Program Operations Equipment Development Charges Operations Department Funding Total M' 1,952,900 354,900 152,000 600,000 412,000 434,000 1,952,900 354,900 152,000 600,000 412,000 434,000 1,962900 354,900 26 600 000 412 000, 434,000 j �,..� .. - - -­-- ....... 181,800 25,000 12,200 60,000 41,200 43,400 134,900 104,900 30,000 316,700 129,900 42,200 60,000 41,200 43,400 1,636,200 225,000 .109,800 540,000 370,800 390,600 1,636,200 225,000 109,800 540,000 370,800 390,600 s 1,952;900 354 9013 62, 00 600;000 412 000 1° 434;000 Attribute %° , Ualue , ° ' Comment Department !OPERATIONS ! Sub - Department W .._ ......a y A FFLEET Project Approval Not Approved Municipality of Clarington Capital Projects Project 36- 388 -10200 Fleet Replacement - Parks 'ersion ICapital Plan Year 12013 Department JOPERATIONS Sub - Department FLEET To replace equipment in accordance with Resolution #GPS475 -93 "Criteria used to determine when to replace Vehicles and Heavy Equipment ". One 2005 1 Ton crew cab c/w dump body #05578 to be replaced with 2 Ton crew cab with chipper body. Expenditures Fleet Replacement Expenditures Total •unding Reserve Funds Operations Equipment Funding Total 361 343,000 80,000 70,000 100,000 68,000 25,000 343,000 80,000 70,000 100,000 68,000 25,000 r; 343 000 80 00 %Q00 100'p00 a 0 00 343,000 80,000 70,000 100,000 68,000 { 25,000 343,000 80,000 70,000 100,000 68,000 25,000 343,000u_.. 80,OQ0 70,000._ 100,000 68,OOG 25,000 v' Attfibutes Attribute - Deoartment !OPERATIONS Sub -De artment FLEET Project Approval Not Approved _. — _— v- - ._._ -. -- n...... _ „....._u._ .,,.,._. Location Project Classification Replacement Program /Activity DC Reference No Road Segment No. Expected Useful Life Project Manager 0 N E CD Q U � � p m CL m ca v U cEc = G 7 m 0 N 0 m 0 U c E 2) E CL m o U N > a) 0 (D U) a) � N a) L � w N a) a) U N a) ry al � C � � U C X @ W I LL N O =3 c > LL N O U cn 0 U A) O n C a) E m CL a) O 0 O 00 C6 N O O O O O O O N O O v Lo W 0 0 CO C N O O N d' 0 N O N 7 00 co C6 O N CA 1 c c m � 7) E o � � U N U aGj a) E •o a E j D O M C U V: aai n V W Q Lu U U U (o U U o 0 0 0 0� N N c2 Cl) M N O N W d r U N N N N N O i 0 � I- co O CV C N hi 15 35% 0 0 0 0 O O O O LO In LO LO C t- C r- O O O O O O O O O LOX) O 0 O CD,l O 0 LO C) Ln CD Ln LOn M C`N•) LOX) LOn CD n N LO LX) Ln c c m � 7) E o � � U N U aGj a) E •o a E j D O M C U V: aai n V W Q Lu U U U (o U U o 0 0 0 0� N N c2 Cl) M N O N W d r U N N N N N O i 0 � I- co O CV C N hi 15 35% Municipality of Clarington Capital Projects Project 42- 421 -12406 RRC - Roof Replacement Version Ca ital Plan Year 12013 apartment COM, SERVICES Sub - Department FAC. Replacement of four roof section surfaces as recommended by Trow Associates roof condition survey, January 2010. Roof sections to include: # 201 Pad A upper flat roof, # 501 flat roof between Pad A and Pad B, # 701 multi - purpose room upper flat roof and # 1102 multi - purpose room stage area flat roof. Project includes 10% for consulting fees. 2440 Hwy 2 West, Bowmanville, ON L1 C 1 K5 Expenditures Renovation Expenditures Total cunding serve Funds Federal Gas Tax Receipts Funding Total 171,000 171,000 171,000 171,000 171;000 - i 171,000 LL 363 171,000 171,000 171,000 171,000 i = Attributes - Attribute Value - Comment: tn�ee or_nvin�o s� _ _ Y Sub Department TAC Project Approval Not Approved Location Ward 2 Project Classification Replacement Program /Activity DC Reference No ,Road Segment No Expected Useful Life 16 -20 Project Manager George Acorn Municipality of Clarington Capital Projects Project 42- 421 -12902 AED Replacement Version Capital Plan Year 2013 epartinent ICOM. SERVICES Sub - Department FAC, 364 Clarington Fitness Centre & Newcastle District Recreation.Complex The second year of a two year replacement plan to upgrade six units. The units were discontinued and by 2013 Lakeridge Base Hospital would be unable to secure spare parts and fully service the units. Clarington Fitness Centre, 49 Liberty Street North, Bowmanville, ON L1C 21-8 Expenditures Equipment 7,500 7,500 `Not Approved 7,500 7,500 Expenditures Total 7,50Q- . 7;500 — _ .. — .. _ 77_77Z 7 '777777 - °unding DC Reference No unicipal Tax Levy Expected Useful Life Municipal Tax Levy 7,500 7,500 7,500 7,500 Funding Total 7,500 7 500 _ ,Attributes Attribute- Value C_ .omment Department 'COM. SERVICES Sub Department FAC ; .Project Approval `Not Approved Location iCombination Project Classification ;Replacement Program /Activity DC Reference No Road Segment No. Expected Useful Life '6 -10 ,Project Manager George Acorn Municipality of Clarington Capital Projects Project 42- 421 -13101 CFC - Renovation Project - Design Version Ca ital Plan Year 12013 apartment COM. SERVICES Sub- Department FAC. This project represents the 10% design fees for the $2.5 m renovation of the Clarington Fitness Centre. This is based on the CIIF application to FedDev Ontario not being approved. The design of the renovation would occur in 2013 with the renovation work to be scheduled for 2014. Details of renovation work as outlined in Algal Engineering report of August 2012. Clarington Fitness Centre, 49 Liberty Street North, Bowmanville, ON L1C 21_8 Expenditures Design Expenditures Total Funding serve Funds C/S Capital 250,000 250,000 250,000 250,000 250000 — r , ,. 250,000 250,000 250,000 250,000 Funding Total = 2x0,000 250.000:,'­_.'-' 355 Department 'COM. SERVICES Attribute FAC Value; 'Co_rnmen ° Department 'COM. SERVICES ,Sub- Department FAC Project Approval 'Location 'Ward 3 Project Classification :Betterment Program /Activity DC Reference No. Road Segment No '.Expected Useful Life `11 -15 Project Manager :George Acorn i. Project Version Jepartment Sub - Department Municipality of Clarington Capital Projects 142- 421 -13402 RRC - Ice Resurfacer Replacement I (Capital Plan I Year 12013 COM. SERVICES FAC, The Ice Resurfacer was originally purchased in 1998. In order to maintain equipment in excellent operating condition a 10 year replacement cycle is recommended. In 2011 funds were approved to extend the operating life of this unit and it is recommended for replacement at this time. A small trade -in amount can be expected. 2440 Highway 2 West, Bowmanville, ON L1 C 1 K5 Expenditures 366 Municipality of Claringfon Capital Projects Project F42-421-13501 CCC - 'Pick-up Truck Version FCapital Plan Year 12013 »pmrtnlant FCOM, SERVICES Sub-Department The purchase of a new vehicle to service the operations at Courtice Community Complex and Clarington Fitness Centre. COurtice Community Complex, 2950 COurtice Road North COurtice ON [1E 2H8 Expenditures Equipment Expenditures Total I:undIng serve Funds Municipal Capital Works Program 32,000 32,000 32,000 32,000 3,200 3,200 3,200 3,200 Development Charges Operations Department 28,800 28,800 28,800 28,800 Funding Total i 0 ommen 'Sub-Department FAC. Project Approva "LncoUon .,~. 1 Project Classification Program/Activity ---------|-----------------------�--------------------- --- --! .. Reference No. .~..Seg.~.^... Expected Useful �.. -6-1,0- | 'Project Manager 'George __---���� Acorn 7-��v m 0 N a) 0 .n 0 U c (D 0) Ern @ o = 75 U D (D w Z o c L @ LL U) N @ O) C C LL c C > LL N LL' 0 0 U w 0 C7 U N O n a c E @ C)- 0 0 O I ;31 O I O O O O O O O O O O O O O (D (O (D CO O 0 N C 0 0 0 uo 0 r O 0 N r °o 0 LO o r O co0 0 N r 0 cn ti O 0 L N °o 0 co m I- C: 0 O c yd dc G U d O m � W Q CL L) @ E C E 7 7 7-��v m 0 N a) 0 .n 0 U c (D 0) Ern @ o = 75 U D (D w Z o c L @ LL U) N @ O) C C LL c C > LL N LL' 0 0 U w 0 C7 U N O n a c E @ C)- 0 0 O I ;31 O I O O O O O O O O O O O O O (D (O (D CO O 0 N C 0 0 0 uo 0 r O 0 N r °o 0 LO o r O co0 0 N r 0 cn ti O 0 L N °o 0 co m I- Cl) 0 N c N @ 0 368 C: 0 7 Ui � W Q U o > Z W 8 a a w w z V? coo Z Q `' @ J d o Cl) 0 @ C:, 0 F Cl) 0 N c N @ 0 368 369 Municipality of Clarington Capital Projects Project 50- 130 -10001 Land Acquisition Version lCapital Plan Year 12013 lepartment IPLAN.SERVICES Sub = Department JADMIN Land Acquisition financial analysis as approved by Council on March 2, 2007 Expenditures Land Expenditures Total ^unding .unicipal Tax Levy Municipal Tax Levy Reserves Municipal Acquisitions Funding Total 4,487,000 785,000 813,000 963,000 963,000 963,000 4,487,000 785,000 813,000 963,000 963,000 963,000 4,487iOOQ 785,000 813,000 ; 963,`000. ' 963,000 963,000 , 4,238,000 725,000 750,000 900,000 900,000 963,000 4,238,000 725,000 750,000 900,000 900,000 963,000 249,000 60,000 63,000 63,000 63,000 249,000 60,000 63,000 63,000 63,000 4,487,000 785;000 • 813,000 963;000 ` 963,000 963,000• Attributes Attribute Value Comment o C .Id c� = E LA U � � Q m CL Q. m m 'E3 U E .E E 0 7 M_ O N N N 7 L N N 0 N 0 U O C N N N E O) CL m o UI, (D m O N N L N 3 O LL N N ryN N N (D O7 L L U L t0 L LL N O 7 L > LL N N O U N 0 0 U N O LL Z. L N E cu O d N M V C 00 M t' ti 00 M d' C h co O CO CO (O CO O N N N N N O O O O O O O O O O O O O O o 0 0 0 M � rn rn rn co O N C O N N (0 O L 370 T O C O O C U t N F U w Z Z L] w m (n O N O CD N LU W SD O w O 4 J 4W J w J m O J r CNO (D I--' 0 @ 04 F- co O N C O N N (0 O L 370 Municipality of Clarington Capital Projects Project 62- 440 -05020 Library Technology `!l rsion lCapital Plan Year 2013 Department ILIBRARIES Sub - Department ILIBRARIES Replacement/purchase of material theft detection systems for Bowmanville, Courtice and Newcastle libraries, using radio frequency identification. Ongoing replacement and upgrading of library automation system, public and staff workstations (computers, printers, other peripherals); wireless technology. Bowmanville, Clarke, Courtice and Newcastle Branches. Expenditures Computer Hardware Equipment Expenditures Total unding Municipal Tax Levy Municipal Tax Levy Funding Total 373 175,000 35,000 35,000 35,000 35,000 35,000 225,000 45,000 45,000 45,000 45,000 45,000 400,000 80,000 80,000 80,000 80,000 80,000 400,000 :80'i 80,000 ' 80;000 80;000 : _ 80,000 400,000 80,000 80,000 80,000 80,000 80,000 400,000 80,000 80,000 80,000 80,000 80,000 A00,000 ?- 80 '0 00, 80,000 i 80 000 80,000 •80 000^ Attributes Attribute. , Value Comment Municipality of Clarington Capital Projects Project 62- 440 -06100 Library Collection Version ICapital Plan Year 12013 ,`apartment ILIBRARIES Sub - Department ILIBRARIES Purchase of additional resources in all formats, to provide for growth, mainly in Bowmanville, Courtice and Newcastle. 372 Various Library locations Total 2013 2014 2015 2016 2017 - 2018 ':2' 019: Expenditures Miscellaneous 550,000 110,000 110,000 110,000 110,000 110,000 550,000 110,000 110,000 110,000 110,000 110,000 Expenditures Total 550;000 11,0;000 - 110,000, 1,10,000: 110,000: - „110,000 ' unding unicipal Tax Levy Municipal Tax Levy 121,430 24,286 24,286 24,286 24,286 24,286 121,430 24,286 24,286 24,286 24,286 24,286 Reserve Funds Municipal Capital Works Program 42,855 8,571 8,571 8,571 8,571. 8,571 42,855 8,571 8,571 8,571 8,571 8,571 Development Charges Public Library 385,715 77,143 77,143 77,143 77,143 77,143 385,715 77,143 77,143 77,143 77,143 77,143 Funding Total 550;000 110,000 11,0,000 110,000 110,000 110,000 - Attribute Value Comment.'. nPnnrtmanf ?i ioonoiCC € • (iLeading the tiVay mmm E M 'd 0 o" CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Patti L. Barrie, Municipal Clerk Date: February 7, 2013 Subject: SPECIAL GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — FEBRUARY 8, 2013 — UPDATE File: C05.GENERAL PURPOSE AND ADMINISTRATION Please be advised of the following amendments to the Special GPA agenda for the meeting to be held on Friday, February 8, 2013: 6. DELEGATIONS See attached Final List. (Attachment#1) 5. FINANCE DEPARTMENT (a) FND-001-13 2013 Current and Capital Budget Memo from Nancy Taylor, dated January 31, 2013 (previously circulated), regarding Clarington Museum and Archives Submission. (Attachment#2) Additional Page 232A (previously circulated), regarding the Orono Cemetery Board. (Attachment#3) Patti L. arrie, Municipal Clerk PLB/jeg cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506 Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS Special GPA Meeting: February 8, 2013 (a) Judy Hagerman, Vice Chair, and Edie Hopkins, Library Director, Clarington Public Library, Regarding 2013 Budget (b) Sally Barrie, Administrator— Home Support, Community Care Durham, Regarding 2013 Budget (c) Steve Coles, President, Clarington Older Adult Centre, Regarding 2013 Budget (d) Theresa Vanhaverbeke, Newcastle Community Improvement Program Liaison Committee, Regarding 2013 Budget (e) Jaki MacKinnon, Bowmanville Community Improvement Program Liaison Committee, Regarding 2013 Budget (f) Chris Newman, Coordinator, or Maria Perrino, Firehouse Youth, Regarding 2013 Budget (g) Jean-Michel Komarnicki, President, and James Campbell, Executive Director/Curator, Visual Arts Centre of Clarington, Regarding 2013 Budget (h) Michelle Speelman-Viney, Vice Chair, and Julia Fielding, Executive Director, Clarington Museum &Archives, Regarding 2013 Budget (i) Cathy Abraham, Acting Chair, Newcastle Village Community Hall, Regarding 2013 Budget ATTACHMENT# 1- TO o Kim" M FM M FINANCE Leading the Way To: Mayor and Members of Council From: Nancy Taylor, Director of Finance/Treasurer Date: January 31, 2013 Subject: CLARINGTON MUSEUM & ARCHIVES GRANT SUBMISSION Please find attached the Clarington Museum &Archives grant submission which was received after the printing and distribution of the 2013 Draft Budget. The amount differs by $680 from the number originally submitted on November 20, 2012. You can locate the Museum's information behind the Museum &Arts tab in the binder, page 168. Please insert this submission in this section. As the amount differs slightly than what is reflected on Schedule "C" of Report FND-001-13, at the Special General Purpose and Administration meeting, the revised number will need to be reflected in any Council resolution should Council proceed with their request. If you require any further information, please contact me directly. Your-, ,,truly, Nancy . Taylor, BBA, CPA, CA., Director of Finance/Treasurer. N MT/hj I Cc/ Department Heads C. Clifford, Corporate Initiatives Officer E. Hopkins, Library Director L. Gordon, Deputy Treasurer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-4169 fS' �tf .,M xe• � yy. �arfntion " s .a 28 January 2013 Nancy Taylor,Director of Finance Municipality of Clarington 40 Temperance Street,Bowmanville ON Dear Nancy, Please find attached the 2013 Grant Application from the Clarington Museums and Archives Board. In 2013,the Museum Board is requesting a total municipal grant of$258,701 to maintain our ongoing operational expenses. Our municipal grant request reflects a 5%increase from our grant received in 2012. In 2013,we are continuing to freeze our staff salaries in order to address the financial challenges currently within our museum budget. Over the last three years,we have worked within challenging economic times that have been particularly stressful for the arts and culture community. To address this issue and work toward resolving our financial challenges,our,plans for 2013 include an exhibit from a national museum in Canada that will have a broad appeal to the public. New staff capabilities will ensure that these exhibits are well delivered within the community and contain corresponding programs that meet our community's needs. While we continue to be faced with a very low marketing budget,plans to fully utilized shared advertising and free web-based promotions are underway. A branding campaign with new programming initiatives will help to contribute to the success of our 2013 budget. Our financial summaries and the included budget for 2013 demonstrate that we have plans for stabilizing our budget in 2013. While our plans include utilizing some of our reserves for immediate financial stability,our budget contains an ongoing repayment plan to ensure these funds are returned to our reserves as soon as possible. The Clarington Museums and Archives Board wishes to express their appreciation to the Municipality of Clarington for their support in 2012. 9 Sincerely, John Witheridge Chair - Clarington Museums and Archives Board 1J1/ww Garin onTitUSeums.00 SUBMIT ORIGINAL TO: MUNICIPALITY OF CLARINGTON FINANCE DEPARTMENT NANCY TAYLOR,DIRECTOR OF FINANCE 40 TEMPERANCE STREET BOWMANVILLE,ONTARIO LIC3A6___Jl PLEASE PRINTITYPE SUBMISSION DEADLINE: November 9, 2012 PLEASE COMPLETE ALL AREAS 1. Name of Organization/Association: Clarington Museums and Archives 905-623-2734 NAME TELEPHONE 62 Temperance Street STREET ADDRESS/POST OFFICE BOX Bowmanville Ontario L1 C 3A8 TOWN PROVINCE POSTAL CODE 2. Contact Person for this Application: _Julia Fielding, Executive Director Home #: NAME/POSITION Work #: 905-623-2734/905-447-6495 3. Is your Organization Incorporated as non-profit? YES _X_ NO If YES,when? 21/10/1961 (dd/mm/yy) 4. Is your Organization based within the Municipality of Clarington or the Region of Durham? YES_X_ NO 5. List the programs/services provided by your Organization. 1. Guided tours of exhibits reflecting local history, special collections and world-class travelling exhibitions 2. Educational programming in support of school curriculum, seniors programs, and community organizations and clubs 3. Preservation of local history through the collection of artefacts and archival reports 4. Special events and exhibitions attracting tourists to Clarington throughout the year. 5. Lectures, walking tours and outreach programmes to extend the knowledge of history in Clarington C:\Users\h101\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ORD7R5GP\2013 Grant Application.doc 6. Describe how the programs/services provided by your Organization will benefit as a result of Municipal funding, Municipal funding helps to cover the operational costs of the museum buildings,grounds and staff. This funding ensures the Clarington Museums and Archives can preserve and protect the history of Clarington for our future generations. It also enables the museums and archives to extend the knowledge of the history of Clarington into the community through educational programming, tours, outreach programmes and special exhibits. The services offered by the museums and archives serve the needs of the residents of Clarington in addition to attracting tourists to the Municipality. 7. Category: (Circle One) Recreational Social Civic Hall Board/Community Centre 8. Amount Requested $258,701.93 9, Have you made a previous request for a Municipal Grant to the Municipality of Clarington? YES_X_NO If YES, please complete the following: YEAR REQUESTED AMOUNT REQUESTED AMOUNT RECEIVED 2012 $246,382,79 $246,382,79 2011 $238,051 $238,051 2010 $231,117 $231,117 2009 _ $226,585 $226,585 10, Has your Organization requested funding in the last 12 months from any other Municipal, Provincial or Federal Department or Agency? YES_X_ NO If YES, please complete the following: AGENCY YEAR REQUESTED RECEIVED Ministry of Culture 2012 $25,161 $25,161 Young Canada Works 2012 $14,712 $11,034 Heritage Canada 2012 $500 $500 11. Total program or association membership in your organization. 270 C;\Users\h101\AppData\Local\1\4icrosoft\Windows\Temporary Internet Files\Content.Outlook\ORD7R5GP\2013 Grant Application.doc 12. Declaration of Organizations' Executive: We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed by the Organization, which we represent. Name Title Date Signature John Witheridge Chair January 28, 2013 Grant Humes Treasurer January 28, 2013 This Application must be signed by two (2)Members of the Executive. 13, Budget Information: Please complete, in detail,the attached form. Also include a copy of the most recent statement of revenue and expenditures for the most recent fiscal year. 14. Please return application form to: Nancy Taylor, Director of Finance Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 Telephone: (905)623-3379 ext. 2602 Fax (905)623-4169 Email: ntaylor clarington.net C:\Users\h101\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ORD7R5GP\2013 Grant Application.doe Budget Information 2011 2012 2013 REVENUE GRANTS - 47,632 46,194 46,661 FED/PROV MUNICIPAL 238,051 246,382 258,701 GRANT MEMBERSHIPS 525 203 2,000 REGISTRATIONS 8,098 9,385 19,500 FUNDRAISING 8,171 14,149 16,500 OTHER (SPECIFY) 5,556 3,967 4,100 Sho , Misc. LAST YEAR -34,712 -69,468 -88,747 SURPLUS/DEFICIT TOTAL REVENUE $273,321 $250,812 $258,715 EXPENDITURES 2011 2012 2013 SALARIES - 232,922 233,849 214,160 FULL TIME SALARIES - 26,000 28,470 20,000 PART TIME FACILITY RENTAL OFFICE SUPPLIES 5,895 6,256 5,600 TELEPHONE 3,258 5,264 5,000 ADVERTISING 6,757 4,828 7,000 MAINTENANCE 30,531 30,275 29,900 OTHER (SPECIFY) 29,004 26,464 38,550 Museum Services OTHER (SPECIFY) 8,422 4,153 7,000 Accounts, Misc., Shop TOTAL EXPENSES $342,789 $339,559 $327,210 SURPLUS (DEFICIT) 2011 2012 2013 -$69,468 -$88,747 -$69,000 NOTE: ALL APPLICANTS MUST COMPLETE THIS SECTION IN ORDER TO HAVE APPLICATION CONSIDERED FOR FUNDING. PLEASE SUMMARIZE YOUR BUDGET INFORMATION USING CATEGORIES LISTED ABOVE. C:\Users\h101\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\ORD7R5GP\2013 Grant Application.doc Clarington Museums and Archives Board Finance Report Report No. 2013-F-01 Date: January 9, 2013 Subject: Finance Monthly Report Recommendations: 1. THAT Finance Report No.2013-F-01 be approved as presented. Report CLARINGTON MUSEUM AND ARCHIVES FINANCE REPORT January 9, 2013 2012 YEAR TO DATE RESULTS Year to date results for the period ending December 31, 2012 are attached. Operating revenue for the period is projected at$321k; operating expenses are projected at$357k, resulting in an operating deficit for the period of$36k. Expenses have been well managed. Revenue shortfalls have been the prime contributor to the deficit. Clarington Museums&Archives Operating Books Comparative Gross Margin Income Statement Actual 01/01/2012 to Budget 01/01/2012 to 12/31/2012 12/31/2012 Adjustment OPERATING REVENUE REVENUE Grant-Federal 11,033.60 24,000.00 10000 Grant-Provincial 0.00 25,161.00 25000 Grant-Municipal 246,463.00 246,382.79 Grants-Associations 0.00 0.00 Grants-Foundations 0.00 1,000.00 Events 5,891.11 8,000.00 Publications 1,323.31 3,500.00 Membership 203.53 2,000.00 General Admissions 860.20 3,000.00 Page 1 of 3 Adult Educational Admissions 35.40 7,500.00 Children's Educational Admissions 3,015.50 0.00 Total Admissions 3,911.10 10,500.00 Research Income 413.89 800.00 Gift Shop 863.33 3,500.00 Tips 27.00 0.00 Rentals 608.40 1,700.00 Donations 14,149.97 24,000.00 Bowmanville 150th 547.50 0.00 Bank Interest Revenue 599.98 1,000.00 TOTAL REVENUE 286,035.72 351,543.79 321,035.72 EXPENSES Refund 0.00 0.00 GST Paid on Purchases 0.00 0.00 Bank Charges 1,316.55 1,000.00 Credit Card Charges 0.00 0.00 Late Payment Charges 341.54 0.00 Payroll Clearing 0.00 0.00 Part Time Salary 28,470.02 25,000.00 Archivist Salary 49,444.56 56,905.00 7000 Exhibit Curator Salary 24,727.02 27,929.00 3000 Administrator Salary 61,794.96 71,540.00 10000 Programme Curator Salary 30,293.50 33,475.00 3000 OMERS 1,202.32 15,000.00 15000 CPP Employers Share 7,914.07 6,500.00 E.l.'Ex ense 4,490.97 3,600.00 Benefits 20,475.09 18,000.00 W.S.I.B. 686.65 900.00 EHT Expense 0.00 1,900.00 1900 Operating Costs 0.00 0.00 General Expenses and Promotions 850.60 400.00 Capital Expenditures 0.00 0.00 Office Equipment Maintenance 1,238.30 2,000.00 Office Equipment 2,313.95 1,000.00 Office Supplies 2,705.24 2,000.00 Telecommunications 10,264.04 5,000.00 -5000 Postage,Freight, Expense 811.45 600.00 Professional Development 216.95 500.00 Professional Fees 4,300.00 4,000.00 Travel Expense 455.20 600.00 Total Other Operating Costs 0.00 0.00 BuildingNard Maintenance 4,387.39 1 3,000.00 Page 2 of 3 Building Contract Services 8,050.00 7,000.00 Insurance 2,232.75 2,000.00 Heating 10,995.57 11,500.00 Water and Sewage 1,214.83 1,200.00 Hydro 3,397.51 5,000.00 Ac uisitions 165.37 500.00 Collection Management 8.98 0.00 Collection Repairs 0.00 700.00 Collection Storage/Display 156.07 1,500.00 Security 1,070.00 2,000.00 Professional Memberships 1,030.11 700.00 Exhibit Expense 14,344.60 18,000.00 Advertising 4,419.12 6,000.00 Outreach Programs 95.00 300.00 Brochures/Posters 409.96 1,000.00 Research 0,00 50.00 Shop Expense 3,208.22 2,000.00 Programming 624.62 1,000.00 Special Event 8,166.41 5,000.00 Heritage Harvest 4,606.84 0.00 Loan Repayment 0.00 2,000.00 Publication Expense 0.00 3,000.00 Reimbursements 0.00 0.00 TOTAL EXPENSES 322,896.33 351,299.00 357,796.33 Page 3 of 3 Trn,f N E T# TO 2-s2 �- 13 6P11 Municipality of Clarington ORONO CEMETERY BOARD 2011 2010 STATEMENT OF FINANCIAL POSITION FINANCIAL ASSETS Cash 34,065.34 51,525.70 A/R- HST refund 43.38 - Due from Mun of Clarington 267.28 34,3761-00 52,901.03 LIABILITIES Accounts Payable 1,626.46 1,748.53 Due to Mun of Clarington - 6,397.67 1,626.46 9,521.53 Accumulated surplus 32,749.54 43,379.50 STATEMENT OF FINANCIAL ACTIVITIES AND FUND BALANCE REVENUE Grant-Mun. of Clarington 10,000.00 10,000.00 Fees&Service Charges 21,809.98 31,592.74 Interest 4,438.60 3,223.91 Donations 131.50 210.00 MISCELLANOUS 904.05 - 37,284.13 45,026.65 EXPENSES Salaries,wages and benefits 25,259.08 23,858.95 Supplies and services 22,427.52 10,741.35 Administration expense 227.49 155.15 47,914.09 34,755.45 Annual surplus (10,629.96) 10,271,20 Accumulated surplus, beginning of year 43,379.51 33,108.31 Accumulated surplus,end of year 32,749.55 43,379.51 IAAccounting\HALL BOARD8\2011 Hall boards\Orono Cemetery 2011 HAN DOUTS /C I RCULATI ONS Clarington ii �� Public Library 2013 BUDGET PRESENTATION Judy Hagerman , Vice Chair Clarington Public Library Board BUDGET REQUEST 2013 213 IF'1 1 ,pr . . Budget Approved Proposed 2013 Total Areas Budget , riChange over2012 Personnel Expenses $2,176,241 +$551992 $212321233 +1.94% Other Expenses $707,598 +$101227 7171824 +0.35% Total Expenses $2,883,838 +$66,219 $2,950,057 +2.30% Non-Municipal Revenue ($190,566) No change ($190,566) No change Municipal Request $2,693,272 +$66,219 $2,759,491 +2.46% 2 NON -MUNICIPAL REVENUE Provincial Grant V87320 Fines and Fees $ 112,246 3 LIBRARY COSTS PER CAPITA 2011 Pickering $57.66 Oshawa $55.71 Halton Hills $55.17 Port Hope $45.49 Whitby $39.65 Belleville $37.65 Milton $36.15 Newmarket $33.04 Clarington $32.85 Ajax $32.03 40 COURTICE COMMUNITY LIBRARY NEEDS ASSESSMENT STUDY 1997 population - 15,000 2011 population — 26,000 on , b , C U!C 2016 population - 29,432 Study to recommend on : Location/Size/Costs Partnership Opportunities � F , 5 LIBRARY PLANNING Technology •e-Book Demand ansAe�a, �ysl� *Self-service kiosks , o ���bQ� osNohW, map *Mobile Applications = ° Digitization of local newspapers Facilities *Strong Children's Section *Quiet Study Rooms *Collaborative Work Areas •Programming/Training Areas 6 ) ,)10 of Clarington ' s population are active card holders itffft CN 1 � Towers t f t f t f represents } 640 , 000 items checked out $ 2 . 7 million annual Municipal monies received $ 15 . 8 million PC. rJ � � 237, 299 � � 0 01/0 67,659 increase in eBook usage 2011 2012 (01 +� � 161000 program RIO- MMM at tendees � would fill Off kraAl M mAMMEM 4WJ 3 GM Ir M M A Centres MM u► • ro U1d1]W#0jj ONTAR10runt GENERATION VISUAL AL Iariugton ARTS Museums 1 1 1 1 1 1 CENTRE and Archives OF CtARINGTON T h c G' l ii. r L n g t Oil P I' o j C £' L. b2 Tcm�crznrc Street.[i to Dram rile�Tnlare4?LIG 3.59.. _> 4p.�-�.2.#-?73# x�<Iar�ngren xsumn,ctem, Idapell-earning Disabilities Community ur +� ��itic�r� f trbc�r�u `S'uppor'ting i t ren th r it? ommu � t Peterborough Victoria n a r k Northumberland and Clarington CHILD AND SERVICES Catholic District School Board i,,AhlhrA , HbLVI HLALIM KA ARTHA PINE RIDGE DISTRICT SCHOOL ROARO urhamRi 'gin bt 17k ....lr vision health.vision hope. THI P XT 606.OR_ YMCA. Ontario FUHunter's rwww.Se ry lceOntau- rP.€& -� Ok , 0 � BOWMANVILLE ]Boston �= 0 s Z toy Est, 1919 13 t "We LOVE story time! Thank you for all you do! ! My daughter eS looks forward to it On every week. Can't wait 'til it starts up again !" 14 "The staff has made us feel . . . that we are important to them . �ooKs They are excellent staff and extremely knowledgeable. We thank them very ' much . " 15 " Last week of tutoring . Thanks Clarington Library for having our Courtice and Newcastle students! CJ You have the perfect atmosphere for learning . " 16 "My husband & really enjoy the great selection of DVDs . . . . The staff are helpful and always smiling . The library is one of our favourite places to go. " ��M � w • ° zip "At least AR $ 100 month we ' re anclaiii RK saving by FA comi o the MILLION DOLL � B GHBHBRH��HD T I ` '■ .L library. ` E 1 1. "il9 H t ■ o + F Public x r. Library + Ago- Oil V T kids Community Care Durham 5upporting People, 5trengthening Community Home Support Program COPE Mental Health & ■ Meals on Wheels (Hot & Frozen) Specialized Geriatric Support ■ Transportation ■ Individual and Group Support ■ Luncheon Out ■ ■ Psychogeriatric Community Support Friendly Visiting ■ Telephone Reassurance ■ Home Help/Home Maintenance ■ Foot Care Clinics Respite Services _ �i Home At Last (HAL) ■ Services after a stay in (Caregiver Re l i of) hospital • In-home ■ Long-term Emergency • Adult Day Programs Avoidance Program (LEAP) • Assisted Living Services Quick Peak at WHO our COAA 7012 OA- . Members are . . . r� City/Town Count Ajax 3 Algonquin Highlands 1 Bethany 2 Bowmanville 998 Campbelcroft 1 Courtice 215 Enniskillen 6 Hampton 28 Haydon 2 Kendal 4 Leskard 1 Lindsay 1 Nestleton 2 Newcastle 215 Newtonville 19 Orono 58 Oshawa 58 Pontypool 4 Port Hope 2 Port Perry 7 Toronto 2 Tyrone 2 Unknown 15 Whitby 9 Totals 1655 Seniors that were active between 01 /01 /2012 and 12/31 /2012 Age Range Count Ages 55-60 238 Ages 61 -65 399 Ages 66-70 396 Ages 71 -75 239 Ages 76-80 127 Ages 81 -85 91 Ages 86-90 83 Ages 91 -95 22 Ages 96- 100 1 Ages Below 55 37 Unknown 22 Totals 1655 Category Duplicated Unduplicated Art 933 65 Computers and Photography 185 85 Cultural Event 125 40 Dance 1981 149 Drop In Program 11233 505 Fitness/Exercise 8466 524 Fundraisers 1022 228 General Interest 974 170 Health Screening 23 15 Information Sharing 512 186 Meals 4543 411 Music 791 93 Outdoor Program 2261 216 Outings 42 42 Recreation 145 138 Social Event 440 194 Workshops 7 6 Total Event Sign Ins 33683 1 198 How man livein Y our Yp eo le p household , including ?Y ou ■ 1 person ■ 2 people 3 people ■ 4 or more Not Indicated 3% 11 % 2 5�0 70 540 How long have you been a member of the COAA? ■ Less Then 6 Mths 6 Mths to 1 Year 1 to 3 Years ■ 4 to 6 Years 7 to 10 Years 10 + Years Not Indicated 1 % 9% 17% 8% 21 % 22% 22% What was your primary reason for joining the COAA?* Programs Meeting People Volunteering Price Not Indicated 1% 4% o 7/ 39% 49% Would you recommend the COAA to your friends and family .? a Yes ■ No No Response 0% "Alp 5% .-� 95% How often do you attend programs with the COAA?* ■ Almost Every Day ■ Every Week ■ Every Month ■ Once in Awhile ■ It Varies i Not Indicated 2% 2 10°/0 11 0 5% 70% How do you rate the atmosphere of the Clarington Beech Centre .? ■ Inviting & Friendly ■ Neither Friendly or Unfriendly Not Indicated 0% 2% How do you find out about the activities and programs at the COAA? ■ Program Guide ■ Posters/Bulletin Emails ■ Word of Mouth 5% What do you feel is the most important benefit you receive from being a member of the COAA? Socialize & Friendships Programs & Events Nothing Indicated Other (Volunteering, Van) 2% 18% 17% 63% Our Budget . Ap ri rr ie �� .... ,� dh fik, I Ah -qlm Proposed Budget Provincial Elderly Persons Funding $42,750.00 Memberships $45,000.00 Program Registrations $132,500.00 Fundraising $47,500.00 15th Anniversary Celebration $4000.00 Service Canada Grant $2500.00 Capital Requests $10,000.00 Other(Includes: Interest, Rentals, $79,000.00 Advertising, Catering, Donations) Municipal Request $204,000.00 Proposed Budget Salaries & Benefits $290,000.00 Facility Rentals $5,500.00 Office Supplies $12,000.00 Telephone $7,500.00 Advertising & Marketing $22,000.00 Maintenance $45,000.00 Other (Includes: Programs, Bank Charges, $132,250.00 Fundraising, Catering, HST) Capital Expenses $10,000.00 Building Utilities $39,000.00 = A Balanced Budget And an organization that will continue to promote the health and happiness of older adults by providing opportunities to enhance their quality of life , r r •ate Presentation to Council , Feb 8 , 2013 Regarding the Value of CIP Grants Jaki MacKinnon Executive Director Bethesda House } BEFORE ,t- October, 2007 DOWNTOWN LANDSCAPE April 2 9 2008 'WHERE M FIRE LEFT 0FF, DIM0UTIDN SCREWS TOOK OVER • Discovered the cost to rebuild would be more than the insurance we had. kP • Faye and her � `a` wag -;nptrnd by colleagues helped us r :::5 dur-a�S¢fur navigate the process of =` A 'r rebuilding & recovery =_ { w. Lk 14'1:+1`�7�.0 r[71 4!r„yr;ggb ... MIUL—su:ur4ru53a.lkiisk<rr°i:buildim%; i[[i1u.•n4U4%bEiA—%ai1%$lk4[WF%¢i]9p9Y 3Y0Ldlkd]B -._'- z IA-Ia flj­JK-F]ri14fln IrCWS rF1K•x','1]rh 111ie dnA -rnted—r5 rht 1-491194-091 PII]idh d&"o6d(Unc' r<-'-. ._- :rl•��cn.err, end laie�r's Y'hn[n. • CIP grants helped us - financially rebuild & recover DURING Not a replica of the original 100 + year - -=- = old building but instead a vibrant site that compliments the historic nature of AFTER beautiful downtown Bowmanville. October, 2009 THE FIREHOUSE YOUTH CENTRE Presented to Council on February ffih, 2013 Developed by: Chris Newman Successes of 2012 - - -� ' 2012 represented a transitional year for the Firehouse, with myself coming on board as the new Coordinator with aspirations to increase structure, regular programming opportunities and define our target population (12-19). Despite this transition, 2012 marked a very successful year for the Firehouse. ' One of the most significant markers for success came in the form of our Annual Christmas Dinner. This is an Annual Event geared towards giving back to the youth who attend the centre and the community partners who play a pivotal role in supporting the centre's existence. This year the event saw over 40 youth and 20 community partners attend to show their support for the Firehouse and celebrate the Holiday Season together. Christmas Dinner 2012 ELF' 1: a ��� �„ • I °','$ "' �.� C or I s �• OqZ •ki fw Y 2012 Continued ' While the Christmas Dinner represented a major milestone within the year, there were several other successful events that took place, including: The Great Balls of Fire Golf Tournament, Firehouse Fright Night and several regularly scheduled programming events. Golf N!,ight W"W,W_ Ir r TM r� _ .b Defining -- -_� It While there were several moments of success which defined 2012, and clearly depicted the willingness of the community to support the Firehouse. Another major marker of success for the centre that can often be forgotten resides within the youth who are attending the centre on a regular basis. Over the past several months the Firehouse has seen a steady increase in the number of youth accessing the services the centre has to offer. Consider the following trends: Jan 1St, 2010 — Dec 31St, 2010 (1301 visits) Jan 1St, 2011 — Dec 31St, 2011 (2050 visits) Jan 1St, 2012 — Dec 31St, 2012 (2237 visits) Total visits by age Under the age of 16 = 1274 (57%) Ages 16-24 = 963 (43%) ' Jan 1St, 2013 — Feb 1St, 2013 (368 visits) Partnerships/Community Involvement ( 2012 ) Community Involvement/Partnerships 2012 : • Toronto Argonauts ( Huddle Up Bullying Prevention Program ) • Family Safety Day ' Pulling Together for Epilepsy • Durham Regional Police Service ' Youth in Policing After School Initiative ' Research Forum ( UOIT Collaboration) • Clarington Eagles Family (I ju AL '� _ •l.' 4.1 Ilk 3 b iii// i ■u w 4 _.. 1, PIffPB! IN EPIlEPBP Moot u�ntr e .m -- a� r -- Plans for 2013 ' Community Partnerships : On a whole, I am very excited to kick 2013 off with a number of community partnerships and initiatives. While the Firehouse intends to maintain currently established partnerships, one of the main focuses moving forward will be the forging of new community based relationships. Currently we are pursuing partnerships with a number of community supporters, most notably: • The Visual Arts Centre of Clarington ( Logo Contest) • Rotary Club of Bowmanville ( Battle of the Bands, Ribfest, and Super Spring Clean-up Day) • Bowmanville High School ( Leadership Program) Plans or 2013 Youth Engagement: Aside from increasing the Firehouse's community presence, their are several other initiatives planned for 2013 to increase youth engagement and ownership with regards to the centre. Foremost, the Firehouse will be proudly piloting its very own "Girl's Club"; which will provide young females with the opportunity to participate in tailored life skills programming and fun activities on a weekly basis, surrounding topics pertinent to young females (ie. healthy relationships, safe sex, positive self image, healthy active living, etc...). Beyond that the development of a youth based committee is also currently in the works. The purpose of this committee will be to engage youth by having them research, prepare, plan, facilitate and evaluate fundraisers and Firehouse programming events. Not only will this initiative serve to engage youth, offer them an opportunity for community hours, but it will also assist in the development of quintessential life skills and invaluable experience. 2013 Budget Submission When comparing the 2012 and 2013 budgetary submissions, you will notice that only minor alterations have been made . Foremost we are expecting to see a moderate increase in our fundraising capacity, and these dollars will be directly allocated to projected increases in programming costs. Conclusion ' Before I conclude, I wanted to take this opportunity to thank the members of council and the Municipality of Clarington for their unwavering support of the Firehouse over the years. Without your sustained support the Firehouse would not be able to offer the wide variety of programming and unique opportunities to youth residing within the Clarington area. would also like to specifically acknowledge the hard work and due diligence of the Community Services Department. Whether it be monthly meetings, assistance in the distribution of marketing materials or opportunities to connect with community partners. There has been a lot of time and effort put forth by this entire department and I wanted to thank you again for the support. THE FIREHOUSE YOUTH CENTRE Presented to Council on February 81h, 2013 Developed by: Chris Newman Slide 2:Successes of 2012 2012 represented a transitional year for the Firehouse,with myself coming on board as the new Coordinator with aspirations to increase structure, regular programming opportunities and define,our target population (12-19). Despite this transition, 2012 marked a very successful year for the Firehouse. One of the most significant markers for success came in the form of our Annual Christmas Dinner.This is an Annual Event geared towards giving back to the youth who attend the centre and the community partners who play a pivotal role in supporting the centre's existence.This year the event saw over 40 youth and 20 community partners attend to show their support for the Firehouse and celebrate the Holiday Season together. Slide 4:2012 Continued While the Christmas Dinner represented a major milestone within the year,there were several other successful events that took place, including:The Great Balls of Fire Golf Tournament, Firehouse Fright Night and several regularly scheduled programming events. Slide6: Defining Success 4 While there were several moments of success which defined 2012, and clearly depicted the willingness of the community to support the Firehouse.Another major marker of success for the centre that can often be forgotten resides within the youth who are attending the centre on a regular basis. Over the past several months the Firehouse has seen a steady increase in the number of youth accessing the services the centre has to offer. Consider the following trends: Jan 1St, 2010—Dec 31St, 2010 (1301 visits) 4 Jan 1St, 2011—Dec 31St, 2011 (2050 visits) Jan 1St, 2012—Dec 31St, 2012 (2237 visits) Total visits by age Under the age of 16= 1274(57%) Ages 16-24=963 (43%) Jan V, 2013—Feb 1St, 2013 (368 visits) Slide 7: Partnerships/Community Involvement(2012) Toronto Argonauts (Huddle Up Bullying Prevention Program) 14 Family Safety Day 0 Pulling Together for Epilepsy 1 Durham Regional Police Service Youth in Policing After School Initiative Research Forum (UOIT Collaboration) 0 Clarington Eagles Slide 9: Plans for 2013 Community Partnerships: On a whole, I am very excited to kick 2013 off with a number of community partnerships and initiatives. While the Firehouse intends to maintain currently established partnerships, one of the main focuses moving forward will be the forging of new community based relationships. Currently we are pursuing partnerships with a number of community supporters, most notably: The Visual Arts Centre of Clarington (Logo Contest) Rotary Club of Bowmanville (Battle of the Bands, Ribfest, and Super Spring Clean-up Day) Bowmanville High School (Leadership Program) Slide 10: Plans for 2013 Youth Engagement: Aside from increasing the Firehouse's community presence,there are several other initiatives planned for 2013 to increase youth engagement and ownership with regards to the centre. Foremost,the Firehouse will be proudly piloting its very own "Girl's Club"; which will provide young females with the opportunity to participate in tailored life skills programming and fun activities on a weekly basis, surrounding topics pertinent to young females (ie. healthy relationships, safe sex, positive self image, healthy active living, etc...). Beyond that the development of a youth based committee is also currently in the works. The purpose of this committee will be to engage youth by having them research, prepare, plan, facilitate and evaluate fundraisers and Firehouse programming events. Not only will this initiative serve to engage youth, offer them an opportunity for community hours, but it will also assist in the development of quintessential life skills and invaluable experience. Slide 11: 2013 Budget Submission When comparing the 2012 and 2013 budgetary submissions, you will notice that only minor alterations have been made. Foremost we are expecting to see a moderate increase in our fundraising capacity, and these dollars will be directly allocated to projected increases in programming costs. Slide 12: Conclusion 1 Before I conclude, I wanted to take this opportunity to thank the members of council and the Municipality of Clarington for their unwavering support of the Firehouse over the years.Without your sustained support the Firehouse would not be able to offer the wide variety of programming and unique opportunities to youth residing within the Clarington area. I would also like to specifically acknowledge the hard work and due diligence of the Community Services Department. Whether it is monthly meetings, assistance in the distribution of marketing materials or opportunities to connect with community partners.There has been a lot of time and effort put forth by this entire department and I wanted to thank you again for the support. Dear Mr. Mayor, Members of Council, and Municipal staff: On behalf of our Board of Directors, our membership, and fellow staff members, I extend sincere thanks for your ongoing support of the Visual Arts Centre of Clarington, and for your consideration of our 2013 budget request.As our year-end financial summary confirmed,we closed 2012 in a very stable financial position, perhaps the best in our 37 year history.,A diligent Board of Director's, responsible staff,and excellent Treasurer and Auditors are to be thanked for this. Particular savings were achieved this past year by reducing mailings and eliminating a substantial photocopy lease.We continue these savings in the new year with an "e" newsletter to some 1,600 individuals. We also received a substantial rebate on our utilities holdback, due, I am certain,to the greatly improved insulation that resulted from our bathroom accessibility renovations of 2011.We also enjoyed a 90%success rate in our grant requests to numerous provincial and federal agencies. Greater effort will be allocated this year in finding support from the corporate realm, as well. Hence, my optimistic budget projections for 2014 and 2015. This past year saw dynamic staff restructuring at the VAC, with very successful results. Our long time Curator, Maralynn Cherry, retired in May.With Maralynn's blessing and guidance, I assumed curatorial duties at that point,while maintaining some of my established duties as well.The transition was challenging, however made possible by the hiring of Dionne Powlenzuk as Programming and Operations Associate in May. Dionne took on all communications responsibilities, and educational programming. She has also tackled a good deal of our all important community outreach and interaction with fellow Clarington organizations,such as the Library,the Museum,the Orono Fair Committee,Culture Days, Heritage Week,etc.. She has been exceptional. Our media presence is greatly improved, our educational programmes have been revitalized by her and our superb local artist/instructors, and she has become a familiar community presence on our behalf. We maintained our exhibition slate of eight shows as in past years,celebrating local artists and talent from further afield.A stimulating array is set for 2013,two highlights being major exhibitions of work by two prominent,established Clarington artists, Sally Thurlow and Tony Cooper.We continue to be a prominent venue for the artists of Clarington. Our 32nd Annual Juried show was a great success,and our yearly show and sale for member artists, "100 Small Paintings", is a perennial hit.These two exhibits in particular reveal the strength and diversity of visual talent in Clarington.We also continue to support young students of Clarington through our high school bursaries,given at our AGM each year in honour of past VAC Director's.The awards are given to students pursuing post secondary visual arts studies.We also continue to hire two or three post-secondary students from Clarington to assist in teaching our summer art camps.This provides them with invaluable hands-on training in their field of study. My apologies for not being able to attend today, however, should Council wish, I will happily avail myself at a future council session to answer any questions you may have regarding our budget request, our programming initiatives, and our future goals. Respectfully submitted: James Campbell, Executive Director/Curator PP image highlights: Slides 1-13:celebrate our children's programming,from Painting,to mixed media,to clay,to printmaking,to drama camp! Slide 5:Todd Tremeer(mural king of Bowmanville!) leading a printmaking session. Slide 10: Local post-secondary visual arts students hired as summer camp instructors:On left, Meaghan Nowick,second year,visual art,York University.On right, Barbara Johnson,third year, Fundamentals of Art and Design, Durham College. Slides 14-17: Our first ever summer kid's art fest, "Picasso's Picnic"—well over 300 in attendance,to become an annual event. Slides 18-23:Adult programmes at VAC. Slide 22: Local artist instructor and VAC installation tech., David Gillespie, leads printmaking workshop. Joe Dalrymple to the left,Oshawa artist Angela Hennessey to the right. Slide 24: High School bursary presentation at our 2012 AGM,with past VAC Director, Margaret Rodgers, presenting the award given in her name. Slide 25: Local colleague and friend,Olex Wlaswenko,Curator at the SG in Whitby, discusses William Kurelek in one of our free art history talks. Slides 26—31: Exhibitions, 2012. Note re-Gary Blundell show; Rosemary Preece, Director/Curator of the National Coal Mining Museum of England,was present at the opening! Slide 32: 100 Small Painting show and sale opening; huge success. Slide 33: Mayor Foster presents the Mayor's Recognition Award to David Trotter, of Orono, at our 32nd Annual Juried Show. or uiarington tre PUNCHY POTTERY SUMMER CAMP 2012 ,qw PUNCHY POTTERY SUMMER CAMP 2012 ... I WWI, NUTS ABOUT NATURE SUMMER CAMP 2012 NUTS ABOUT NATURE SUMMER CAMP 2012 E low i I W *ly , &k. 6w i� V' a V EAU Kip F'Axr, W w e, NUTS ABOUT NATURE SUMMER CAMP 2012 I low POWERFUL PAINTING SUMMER CAMP 2012 (1i V / Y t POWERFUL THi a� PAINTING SUMMER CAMP 2012 i 4111�- 10 A m- d-12% ,s po 2� MIXED MEDIA SUMMER CAMP 2012 MIXED MEDIA SUMMER CAMP 2012 1 iL i n r- W., n woo SKILLFUL SCULPTURE SUMMER CAMP 2012 1 SKILLFUL SCULPTURE SUMMER CAMP 2012 DYNAMIC DRAMA SUMMER CAMP 2012 DYNAMIC DRAMA SUMMER CAMP 2012 i, • y' .i �i E PICASSO'S PICNIC KIDS ART FEST 2012 ok r Ll PICASSO'S PICNIC KIDS ART FEST 2012 PICASSO'S PICNIC KIDS ART FEST 2012 PICASSO'S PICNIC KIDS ART FEST 2012 -3 a ADULT PAINTING CLASSES 2012 r•. ._. Amme. s v..1� 3 r� ADULT PAINTING CLASSES 2012 r 4 � � / � f s r � •r 3 00 8 N ADULT POTTERY CLASSES 2012 N A - a. i it* in ri R jor . -40 FUSED GLASS WORKSHOP 2012 {y c well 1 J Ellj r� SILKSCREEN WORKSHOP 2012 , rt r� J RAKU WORKSHOP 2012 AGM HIGH SCHOOL BURSARIES 2012 It is A] (711- r.AA FREE ART HISTORY TALKS 2012 y SEAN MCQUAY: LINGERESQUE MARCH 4 TO APRIL 1 2012 y ate -�. �,F — €;,a .� ,..�: ;.�:�� ', ,� :+1 .� ' ��`�'' ,?�s , �` . ^�I �� �.�� � .��i► w t �r' pp--- GARY BLUNDELL: FUEL MAY 27-JUNE 24 2012 A P Omit-✓ �j I .w 6. ,a. _ J � 0,L GARY BLUNDELL: FUEL MAY 27-JUNE 24 2012 4d k 0A ■ , : � . � ^4.60 a f , 110 ■ � � � �� � _. ■ � � v. i.e Sol~ 4 . . - � . � : MADE: DIRECTIONS AND INTERSECTIONS IN CONTEMPORARY CANADIAN DESIGN J U LY 8-AUGUST 5 2012 MADE: DIRECTIONS AND INTERSECTIONS IN CONTEMPORARY CANADIAN DESIGN JULY 8-AUGUST 5 2012 100 SMALL PAINTINGS MEMBERS SHOW 2012 32nd ANNUAL JURIED SHOW 2012 ONTARIO ARTS COUNCIL CON SEIL DES ARTS dE COMARID D ciff;waojn Leading the Way TMs QNTARID La FGNDAT[4N I UN TRII'LIuM F4UNDATION y DR LOCKTAR14 2013 BUDGET OVERVIEW FRIDAY, FEBRUARY 8, 2013 FINANCIAL INDICATORS BIVIA STATISTICS Clarington participates in annual study performed by BMA Management Consulting Inc. Includes 86 municipalities representing over 84% of the population of Ontario Provides a valuable tool for comparing to other municipalities as well as assessing affordability from a local perspective Keep in mind , not all reporting categories are the same nor are all service levels the same Net Municipal Le r capita p selected municipalities W M� Relative Municipality per Capita Rating Survey per Capita Upper and Lower Lower Only Milton $ 1,035 low 7 426 Ajax $ 1,301 mid 35 446 Clarington $ 1,304 mid 36 477 Whitby $ 1,445 high 61 537 Pickering $ 1,603 high 81 538 Newmarket $ 1,217 Low 22 583 Caledon $ 1,380 Mid 53 691 Niagara Falls $ 1,578 High 78 732 Oshawa $ 1,510 high 74 744 GTAAverage $ 1,338 Survey Average $ 1,367 Net Municipal Levy per capita Clarington trends Lower Only Combined GTA Study AM Average Average 2007 384 1 ,067 17143 17121 2008 401 17094 17202 17163 2009 404 17134 17185 17167 2010 420 17145 17208 17228 2011 442 17220 17248 17283 2012 477 17304 17338 17367 Property Taxes as a percentage of income 2012 AVE RAGE Residential of . . . • . Milton $ 3,135 2.7% Low Caledon $4,357 3.2% Low Newmarket $3,912 3.3% Low Clarington $ 3,714 3.6% Low Whitby $ 4,265 3.8% Mid Ajax $ 4,179 3.9% Mid Pickering $ 4,420 3.9% Mid Niagara Falls $2,837 4.0% Mid Oshawa $ 3,793 4.5% High GTA Average $4,133 3.5% Survey Average $ 3,392 3.8% Property Tax Comparisons — Detached bungalow — 2012 Municipality 2012 Property Taxes Relative Tax Burden Ed R MILTON $2,822 LOW NIAGARA FALLS $2,886 MID CLARINGTON $3,056 MID CALEDON $3,209 HIGH NEWMARKET $3,300 HIGH WHITBY $3,670 HIGH AJAX $3,720 HIGH OSHAWA $3,886 HIGH PICKERING $4,108 HIGH AVERAGE- OVERALL $2,995 AVERAGE- POPULATION $3,045 50,000-99,999 GTAAVERAGE $3,513 Detached bungalow relative taxes Clarington 5 year trends Relative 0=1 M- Population GTA Study Taxes • • • • • e Am I 2008 $2,891 $2,854 $3,255 $2,819 2009 $2,902 $2,898 $3,326 $2,880 2010 $2,930 $2,972 $3,380 $2,915 2011 $3,000 $3,045 $3,442 $2,942 2012 $3,056 $3,045 $3,513 $2,995 CUMULATIVE INCREASE 6% 7% 8% 6% AVG ANNUAL INCREASE 1.1% 1.3% 1.6% 1.2% Property Tax Comparisons- Senior executive home - 2012 Municipality 2012 Property Taxes Relative Tax Burden — MILTON $4,181 LOW CALEDON $4,640 LOW CLARINGTON $4,897 LOW NIAGARA FALLS $5,351 MID NEWMARKET $5,399 MID WHITBY $5,672 MID AJAX $5,742 HIGH OSHAWA $5,783 HIGH PICKERING $6,012 HIGH AVERAGE- OVERALL $5,659 AVERAGE- POPULATION $5,141 50,000-99,999 GTAAVERAGE $5,863 Senior executive relative taxes Clarington 5 year trends Relative Population GTA Study 2008 $4,552 $4,805 $5,426 $5,184 2009 $4,649 $4,929 $5,600 $5,343 2010 $4,697 $5,026 $5,675 $5,438 2011 $4,799 $5,118 $5,758 $5,558 2012 $4,897 $5,141 $5,863 $5,659 CUMULATIVE INCREASE goo 7% 8% 9% AVG ANNUAL INCREASE 1.5% 1.4% 1.6% 1.8% Summary Comparison of Relative Taxes Property Type Clarington Survey Avg with GTA Average Populatio Average n Range 50000- MEML r=W 993999 .A Detached $3,056 mid $2,995 $3,045 $3,513 Bungalow Senior Executive $4,897 low $5,659 $5,141 $5,863 Neighbourhood $4.90/sq ft high $3.37/sq ft $3.71/sq ft $3.90/sq ft Shopping Industrial $2.18/sq ft high $1 .69/sq ft $1 .77/sq ft $2.22/sq ft Large Industrial $0.48/sq ft low $1 .28/sq ft $1 .15/sq ft $1 .54/sq ft 2012 BMA study- Conclusions on taxation Average household income is high in Clarington Clarington's tax burden is in low to mid range overall and low in comparison to GTA group and population group Property taxes as a percentage of income rated low in Clarington Clarington ranks 36th in the net levy per capita out of the 86 participants (most other Durham lakeshores are 61St to 81St) Challenges- land area is high with low density and assessment per capita is mid (lower than GTA and survey averages) Comparison of Tax Rates Population Group 50,000-99,999 Plus Durham Lakeshore Municipality Milton 0.8274% Whitby 1 .3598% Caledon 0.9411 % Peterborough 1 .3769% Halton Hills 0.9541 % Clarington 1 .3839% Aurora 1 .0337% Niagara Falls 1 .3863% Newmarket 1 .0803% Sarnia 1 .4793% Waterloo 1 .2325% Welland 1 .5915% Norfolk 1 .2449% Oshawa 1 .6253% Kawartha Lakes 1 .2649% North Bay 1 .6274% Pickering 1 .3315% Sault Ste. Marie 1 .8690% Ajax 1 .3429% Historical Trends Assessment Growth History MR I Assessment Growth 2002 3.47% 2003 2.09% 2004 2.94% 2005 3.06% 2006 3.64% 2007 2.12% 2008 2.8% 2009 3.0% 2010 1 .92% 2011 2.2% 2012 2.63% 2013 2.2% Clarington 's Budget Increase History Local Budget Increase 2003 3.5% 2004 8.3% 2005 4.7% 2006 4.08% 2007 8.25% 2008 4.44% 2009 2.35% 2010 2.97% 2011 3.80% 2012 3.75% 10 year average 4.61 2013 Budget Overview Currently at 2.48% after growth has been applied at 2.2%, including external agencies, without options 1 % is approximately $403,000 Increase on average house (valued at $276,000) approximately $11 per each 1 % $27 for an average house for Clarington portion of tax bill, plus any options selected Budget Review of Schedule "A" to Report F N D-001 -13 Review of Schedule "6" to Report F N D-001 -13 Review of Schedule "C" to Report F N D-001 -13 Schedule "6" items require specific resolutions to consider each item individually or specific items Committee wishes to move on . Schedule "C" - External agencies require specific resolutions Looking Forward To 2014 Fire Master Plan Implications Increased tax support to capital — Infrastructure Deficit Wage Settlements and benefits Address contributions to reserve funds Staffing pressures Aging facilities- increased maintenance costs of roads and facilities Implications on tax levy of new facilities Continued monitoring of cash flow on indoor recreation DC debt Radio Communications- NextGen Project Clarington Fitness Centre Refurbishment