HomeMy WebLinkAboutADM-02-05
Cl!J!inglOn
REPORT
ADMINISTRATION
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
Monday, February 7,2005
Report #:
ADM-02-05
File #:
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By-law #::XrJnS -01 {c
Subject:
RFP2004-17, Family Physician Recruitment Services
Recommendations:
It is respectfully recommended that the GPA approve the followin9 recommendations
FORTHWITH:
1. THAT Report ADM-02-05 be received;
2. THAT Or9anization Consultin9 Limited, Toronto, Ontario with a total bid in the amount
of $131,000.00 (includin9 disbursements, plus GST) for part 1 and 2, being the most
responsible bidder meetin9 all terms, conditions and specifications of Request for
Proposal RFP20Q4-17, be awarded the contract for Family Physician Recruitment
Services as required by the Municipality of Clarin9ton;
3. THAT the funds be drawn from Economic Development Reserve Account; and
4. THAT the attached by-law marked Schedule "B" authorizing the Mayor and Clerk to
execute the necessary agreement be approved.
Submitted by:
LJ ^--~._~O--S. ~
Franklin Wu,
Chief Administrative Officer
1401
REPORT NO.: ADM-02-05
PAGE 2
1. BACKGROUND
At its meetin9 held on November 8, 2004, Council authorized staff to work with the Physician
Recruitment Task Force to retain a consultant to prepare a business/strategic plan.
Subsequently, a request for proposal was advertised and issued to provide doctor
recruitment services for the Municipality of Clarington. The request was divided into two
parts, part 1 being the Recruitment Plan and part 2 the delivery of the Plan or actual
recruitment works.
The Municipality of Clarington may award Part 1 and/or 2 whichever is in our best
interest. Subsequently, bids were received and tabuiated as per schedule "A" attached.
2. EVALUATION OF PROPOSAL
2.1 The evaluation committee panel consists of three (3) members of the Task Force and
two (2) staff members. Proponents were evaluated based on the following criteria:
. Previous experience with Family Physician Recruitment
. Team experience
. Key personnel and senior staff involvement
. Previous recruitment plans
. Price
. Ability to complete projects in accordance with Schedule
. Compieteness of proposal
. Vaiue Added and/or Creativity
. References
2.2 Upon completion of the review by the selection committee, three firms, Catalyst
Consulting, Technical Skills Consulting Ltd., and Organization Consulting Limited were
selected for an interview. At the conclusion of the interviews, the selection committee felt
that the proposal from Or9anization Consulting Limited best meets the objective of the
Recruitment Task Force. Subsequently, negotiations were entered into with
Organization Consulting Ltd. with respect to performance guarantees, payment terms
and disbursements. Due to confidentiality and disclosure limitations with respect to their
competitive position, the details of the agreement cannot be reieased. The subject firm
1402
REPORT NO.: ADM-02-05
PAGE 3
has however provided a performance guarantee with respect to the actual recruitment
process.
3. COMMENTS
3.1 Organization Consultant Limited will provide a comprehensive service package to the
Municipality including the delivery of a recruitment plan, and performing the actual
recruitment task. The project objective is to recruit a total of 13 physicians within a two
(2) year time frame.
3.2 The Physician Recruitment Task Force met and concurs with the recommendation of the
Selection Committee to contract the service of Organization Consultant Limited. It was
generally felt that there are obvious advantages in having the consultant prepare the
plan and undertake the recruitment task for optimal effectiveness and getting results
quickly. Staff agree with the comments of the Task Force and recommend Council to
retain the services of Organization Consultant Limited to undertake the physician
recruitment project.
3.3 The CAO has reviewed the funding sources with the Director of Finance and
recommends that the funds be drawn from the Economic Development reserve account.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T (905)623-3379 F (905)623-4169
1403
BIDDER
Catalyst Consulting
Callender, ON
Organization Consulting Ltd.
Toronto, ON
Technical Skills Consulting Ltd.
Toronto, ON
Ian Martin limited/Cross
Border Nurses
Oakville, ON
BLCT Consulting
Sault Ste. Marie, ON
Mandrake Management
Consultants
Toronto, ON
The Phelps Group
Toronto. ON
RFP2004-17
PHYSICIAN RECRUITMENT
.-
PART1<'. .
$13,100.00
(Including Disbursements)
$15,400.00
(including Disbursements)
$34,500.00
(Plus GST & Disbursements)
$100,000.00 Recruitment Plan
(Plus GST & Disbursements)
PMT1}1
$600.00 Day or
$75.00/hr.
$130,750.00
(Including Disbursements)
Did not quote
$200,000.00 Preparation for
Recruitment 35% of Annual
Salary Recruitment (Plus
Disbursements)
1404
Schedule "A"
COMMENTS
If awarded Parts 1 & 11 Total
$131,000.00
Credit of $20,000.00 if
awarded Parts 1 & 11
if Ian Martin Limited and
Cross Border Nurses are
awarded the Physician
Recruitment Activities on
an exclusive basis. they
will use the $100,000.00
professional fees for the
Recruitment Plan as a full
offset against the
$100,000.00 in
recruitment fees.
Disqualified
Alternate ro osal
Disqualified
Recruitment only
Disqualified
Recruitment onl
~
. .
Schedule "B"
BY-LAW 2005-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Organization
Consulting Limited, Toronto, Ontario, to enter into an
agreement for Family Physician Recruitment Services
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Organization Consulting Limited, Toronto, Ontario and said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2005.
By-law read a third time and finally passed this
day of
,2005.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
~ 1405