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Home My WebLink AboutWD-85-90 ~"LK'""'} , TOWN OF NEWCASTLE REPORT File # Res. # By-Law # METING: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DA TE: SEPTEMBER 4, 1990 REPORT #: WD-85-90 FILE #: SU&ECT• ASSUMPTION BY THE TOWN OF NEWCASTLE HIGHWAY 401, SERVICE ROAD, LOTS 33, 34 & 35, CONCESSION 1 FORMER TOWNSHIP OF CLARKE it �I RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: I 1. THAT Report WD-85-90 be received; 2 . THAT Mr. Clare M. Hilsden, P. Eng. , Assistant District Engineer, Port Hope District, Ministry of Transportation be advised that the Town agrees to the transfer of the Highway 401 Service Road located on the south side of the C.N.R. in Lots 33, 34, and 35, Concession 1, former Township of Clarke from Ministry to Town of Newcastle jurisdiction; 3. THAT the assumption of the road be on the basis of the Ministry paying the cost, to a maximum amount of $83,600, for the improvement of the road by the Town, such improvement to include ditching, placing of granular material and hot-mix paving; i 4 . THAT the Town agrees to undertake continuing summer and winter maintenance of the road, at the Ministry's expense, until the j transfer of jurisdiction is completed; j . . .2 �� / r� III REPORT NO. : WD-85-90 PAGE 2 5. THAT the Mayor and Clerk be authorized to execute all documents necessary to complete the transfer of jurisdiction; and 6 . THAT Mr. Clare M. Hilsden, P. Eng. ,, Mrs Ruth Hinkley, President of the Wilmot Creek Homeowner's Association and Mr. David Rice, Pine Ridge Developments be advised of Council's decision. --------------------------------------------------------------------- REPORT 1.0 ATTACHMENTS No. 1: Correspondence dated July 30, 1990 from Clare M. Hilsden, P. Eng. , Ministry of Transportation No.2 : Key Map 2.0 BACKGROUND 2 . 1 The Highway 401 Service Road was constructed by the Ministry to provide access to properties on the south side of Highway 401 when Highway 401 was constructed in the mid 19501s. 2 .2 The road now provides access for Ontario Hydro to their transmission lines and to the Wilmot Creek development. 3.0 REVIEW AND COMMENT 3. 1 The Highway 401 Service Road (Service Road) is shown on the Town's street name map as "a summer maintained" road. To the best of MY knowledge, this road has not been ploughed during the winter months . 3 .2 The Service Road provides a second access to the Wilmot Creek Development which now has 655 homes and a population of about 1,115. At the present time the only fully maintained access to the Wilmot Creek Development is located on the west side of the development. 3 if J i REPORT NO. : WD-85-90 PAGE 3 3.3 A development the size of Wilmot Creek should have two fully maintained access routes. j 3.4 Mr. Hilsden approached me some time ago to determine if I would be prepared to recommend to Council that the jurisdiction of the Service Road be transferred from the Ministry to the Town. I advised him that I would, providing that the Ministry pay the cost of improving the road to Town standards. 3.5 In my opinion the Town should assume jurisdiction of the Service Road for the following reasons: 1. The Service Road does not function as a Kings Highway. 2 . The Wilmot Creek Development should have a second fully maintained access and the responsibility for the maintenance of the Service Road should be a local responsibility. 4.0 RECOMMENDATIONS 4. 1 In view of the above, it is recommended: a) THAT Mr. Clare M. Hilsden, P. Eng. , Assistant District Engineer, Port Hope District, Ministry of Transportation be advised that the Town agrees to the transfer of the Highway 401 Service Road located on the south side of the C.N.R. in ; Lots 33, 34, and 35, Concession 1, former Township of Clarke from Ministry to Town of Newcastle jurisdiction; I i I i i i i . . .4 REPORT NO. : WD-85-90 PAGE 4 b) THAT the assumption of the road be on the basis of the Ministry paying the cost, to a maximum amount of $83,600, for the improvement of the road by the Town, such improvement to include ditching, placing of granular material and hot-mix paving; c) THAT the Town agrees to undertake continuing summer and winter maintenance of the road, at the Ministry's expense, until the transfer of jurisdiction is completed; d) THAT the Mayor and Clerk be authorized to execute all documents necessary to complete the transfer of jurisdiction; e) THAT Mr. Clare M. Hilsden, P. Eng. , Mrs Ruth Hinkley, President of the Wilmot Creek Homeowner's Association and Mr. David Rice, Pine Ridge Developments be advised of Council's decision. Respectfully submitted, Recommended for presentation to the Committee, ------------------------ --, - -- = ------------------ Walter A. Evans, P.Eng. , Lawrenc Kotseff, Director of Public Works Chief nistrative Officer WAE*hj SEPTEMBER 4, 1990 Attachments Mr. Clare Hilsden, P. Eng. Mrs. Ruth Hinkley P.O. Box 150 President of Wilmot Creek Port Hope, Ontario Homeowners Association LlA 3W3 P.O. Box 38 Group 1 Mr. David Rice R.R. #1 Pine Ridge Developments Newcastle, Ontario P.O. Box 60 LOA 1H0 Group 1 R.R. #1 Newcastle, Ontario LOA 1HO i Ministry Ministere of des Transportation Transports Ontario i DISTRICT: #7 - Port Hope PHONE: 416-885-0380} Direct Lines votti `, rrle 416-885-0381) To Municipal ;f use Ansmt or 416-885-6381 1990 mite Retaw to Mee Box 150, Port Hope, Ontario._T_ __.... t8i !! WA�A takeA ropr�U r::•,~� L1A 3W3 July 30, 1990. Mr, Walter Evans, po Director of Works, Corp. of the Town of Newcastle, - 40 Temperance St. , Bowmanville, Ont, L1C 3A6 Dear Sir: Re: Highway #401 Service Road - Wilmot Creek Further to your letter of June 21, 1990 and our more recent site visit with your staff, this is to advise that we have approval of funds for the improvements proposed in your letter, for a maximum of $83,600. We would, however, suggest that H.L.-4 would more appropriately suffice for paving of this road. On the basis of this understanding, would you kindly present to Council the proposal for improvements to be undertaken this year by the Town of Newcastle on the Ministry ' s behalf , and seek a resolution agreeing to transfer of the road from Ministry to Town of Newcastle jurisdiction upon completion of -the work. We would also ask that during the period that transfer procedures are in process, that the Town undertake continuing summer and winter maintenance at the Ministry's expense. I understand that you have a paving contract in place at a very reasonable unit price, and we trust the work can be accomplished by the Fall of this year to utilize your contract and available Ministry funds. We would appreciate a call to advise as to when Council will address this issue. As I will be on vacation for three weeks in August, please ask for Mr. Joe Kernaghan, our District: Engineer, if I am not available. Thank you for your cooperation. Yours truly, Clare M. Hilsden, P.Eng. , Asst. District Engineer. CMH�wlf ATTACHMENT N0, 1 WD-85-90 10 / 6 HIGHWAY NO. 401 cc ° C N . R . 4 SOUTH SERVICE ROAD Q J v o p 3937' im i 1 LOT 35 LOT 34 LOT 33 I vl QCON N . I O CL A RKE I° w RIDGE PINE PARK Iw a ( WILMOT CREEK DEVELOPMENTS) ;ONICESSImN n sr. I E. S 3/ 33 31 j� 27 �j6 125 II 21 I1 A CON cn O a � ~ N m 17 c 2 Z O� Q Ry m U =1L INN r,' .>:... �•' ... RD 7 W DRAWN J .M. DATE AUG. 1990 �� TON SUB c r FF ATTACHMENT ND. 2 SITE KEY MAP WD-85-90 s 01