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HomeMy WebLinkAbout01/07/2013GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: January 7, 2013 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of December 10, 2013 4 -1 5. PUBLIC MEETINGS (a) Application for a Proposed Temporary Zoning By -law Amendment 5 -1 Applicant: Alpa Pre - Engineered Panel Systems Inc. Report: PSD- 001 -13 6. DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6 -1 List) (a) Donna Lanigan, Regarding Report PSD- 004 -13, Applications to Amend the Clarington Official Plan and Zoning By -law and for a Proposed 4 Storey Apartment Dwelling Containing 19 Residential Units 7. PRESENTATIONS No Presentations 8. PLANNING SERVICES DEPARTMENT (a) PSD- 001 -13 An Application For Temporary Rezoning to Permit Outdoor 8 -1 Storage of Pre - Engineered Panels for a Maximum of Three (3) Years Applicant: Alpa Pre - Engineered Panel Systems Inc. (b) PSD- 002 -13 Community Improvement Annual Report For 2012 8 -11 Orono, Bowmanville, Newcastle and Courtice CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 G.P. & A. Agenda - 2 - January 7, 2013 (c) PSD- 003 -13 Environmental Stewardship 2012 Program Update 8 -29 (d) PSD- 004 -13 Applications to Amend the Clarington Official Plan and 8 -37 Zoning By -law and for a Proposed 4 Storey Apartment Dwelling Containing 19 Residential Units Applicant: 1351739 Ontario Limited (e) PSD- 005 -13 Request For Council Support Resolution Under Green 8 -72 Energy Act: Roof -Top Solar Fit Project at 2018 Newtonville Road 9. ENGINEERING SERVICES DEPARTMENT (a) EGD- 001 -13 Monthly Report on Building Permit Activity for 9 -1 November, 2012 10. OPERATIONS DEPARTMENT 'No Reports 11, EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. COMMUNITY SERVICES DEPARTMENT No Reports 13. MUNICIPAL CLERK'S DEPARTMENT (a) CLD- 001 -13 Appointments to Newcastle Village Community Hall Board 13 -1 14. CORPORATE SERVICES DEPARTMENT No Reports 15. FINANCE DEPARTMENT' No Reports 16. SOLICITOR'S DEPARTMENT See Confidential Reports 17. CHIEF ADMINISTRATIVE OFFICE No Reports G.P. &A. Agenda 3 - January 7, 2013 18, UNFINISHED BUSINESS None 19. OTHER BUSINESS 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS (a) Verbal Revised Applications for a Draft Plan of Subdivision and Report Rezoning Bonnydon Limited, Highway 2, Courtice (b) Verbal St. Mary's Cement v. Clarington Report Court of Appeal Decision 22. ADJOURNMENT Qading the Way General Purpose and Administration Committee Minutes December 10, 2012 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, December 10, 2012 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster (until 1:11 p.m.) Councillor R. Hooper Councillor M. Novak (until 4:41 p.m.) Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Manager of Internal Audit, C. Carr (arrived at 4:29 p.m.) Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon (until 4:29 p.m.) Director of Operations, F. Horvath (until 1:11 p.m.) Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak attended the Citizenship Ceremony at the Bowmanville High School on December 4, 2012. Councillor Novak announced the following upcoming events: • Clarington Industrial Park Signage Public Information Centre on Monday, December 10, 2012 at 5:30 p.m. in the Council Chambers. • Firehall Youth Centre Christmas Dinner on Tuesday, December 11, 2012 at 5:00 p.m. at the Firehall Youth Centre. • Grand Opening of the new CIBC branch on Saturday, December 15, 2012 at 1423 Highway #2, Courtice. 4 -1 General Purpose and Administration Committee Minutes December 10, 2012 Councillor Partner announced the following upcoming events: • The final Public Meeting for the Clarington Wind Farm, on Tuesday, December 11, 2012 at 5:00 p.m. at the Newcastle Community Town Hall. • Public Meeting for the Zepp Wind Farm on Thursday, December 20, 2012 at 7:00 p.m. at the Clarke High School. • Orono Firefighters will be collecting food and toys on Sunday, December 16, 2012 between 11:30 a.m. to 4:00 p.m. Councillor Traill spoke at the Annual Candlelight Vigil in Memory of the Victims of the Montreal Massacre at the CAW Local 222 Union Hall in Oshawa on Thursday, December 6, 2012. Councillor Traill announced the Tyrone Community Hall Board Breakfast with Santa on Saturday, December 15, 2012. Councillor Woo announced the following upcoming events: • The final Public Meeting for the Clarington Wind Farm, on Tuesday, December 11, 2012 at 5:00 p.m. at the Newcastle Community Town Hall. • Public Meeting for the Zepp Wind Farm on Thursday, December 20, 2012 at 7:00 p.m. at the Clarke High School. Councillor Woo announced that the China Trade Mission was successful in .promoting the individual municipalities and regions, as well as the Greater Toronto Area collectively. Councillor Hooper attended the following events: • Clarington Older Adult Association Program Pageant & Lunch on Tuesday, December 4, 2012. • Clarington Older Adult Association Christmas Dinner and Dance on Saturday, December 8, 2012. Annual Christmas Tree Lighting Ceremony on December 7, 2012 in downtown Bowmanville. Councillor Hooper announced that from December 1 -15, 2012, the Clarington Public Library will credit $1 of the amount owed in fines for every non - perishable food item donated to any Library branch. A maximum of $5 will be credited to an individual's account. All food collected will be distributed across Clarington by local food banks, the Salvation Army and St. Vincent De Paul Food Bank in Bowmanville and the Clarington East Food Bank in Newcastle. Councillor Hooper also announced the following upcoming events: • Christmas Concert performed by the Clarington Concert Band on Thursday, December 13, 2012 at the Clarington Beech Centre. • Edwardian Family Christmas on Saturday, December 15, 2012 at the Bowmanville Museum. -2- 4 -2 General Purpose and Administration Committee Minutes December 10, 2012 • Breakfast with Santa on Saturday, December 15, 2012 at 9:00 a.m. at the Hampton Hall. Mayor Foster reminded everyone to not drink and drive. He added that the donations to the local food banks, as part of the Holiday Train event, were down over last year's collection and therefore encouraged everyone to donate generously. MINUTES Resolution #GPA- 588 -12 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the special meeting of the General Purpose and Administration Committee held on November 23, 2012 and the minutes of the regular meeting of General Purpose and Administration Committee held on November 26, 2012 be approved. CARRIED Councillor Novak chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Official Plan Applicant: Municipality of Clarington Report: PSD- 054 -12 Anne Taylor Scott, Planner II, made a verbal and PowerPoint presentation to the Committee regarding the application. Steve Krezanowski, local property owner, spoke in opposition to the application. He stated that he is concerned that his family's land is designated as part of the Provincially Significant Wetland (PSW). He informed the Committee that his father had farmed the land for many years and therefore he believes it cannot be a PSW because the farm land was not affected by standing water. Mr. Krezanowski asked that the zoning on his land remain agricultural residential. He confirmed he has no issues with the extension of George Reynolds Drive. Debra Breen, local resident, spoke in opposition to the application. She stated that she is concerned about buses travelling on Fewster Street, which may cause noise pollution, air pollution and garbage. W01 4 -3 General Purpose and Administration Committee Minutes December 10, 2012 William Manson, Project Manager, Land Developer, for Courtice Heights Developments, spoke in opposition to the application. He noted there are many things that he supports in the application, including the extension of George Reynolds Drive. Mr. Manson noted that he will be making three written submissions to the Municipality regarding the proposed Official Plan Amendment (OPA) 80. He informed the Committee that the Conservation Authority is prepared to agree to a smaller buffer from the PSW. Mr. Manson asked the Committee to agree to the original number of lots (13), instead of the changes proposed, with reduced lot depths to accommodate the buffer. He informed the Committee that the current proposal for the former school block contains a new road which negatively impacts Courtice Heights Development and Headgate Developments' ability to develop a plan, specifically with sewer /water mains and road creation. He suggested two alternatives including the extension of Duval St. and constructing townhouses. Mr. Manson informed the Committee that his written submissions will outline his concerns in detail. John DeCoe, Chair of Board of Trustees at Faith United Church spoke in opposition to the application. He stated that the Church is concerned about loss of revenue from future sale of property holdings at the north of the Church property. Mr. DeCoe asked that the Church's concerns be considered during deliberations of the Special Study Area. He informed the Committee that the Church had planned to use some of the land for a senior or artistic centre in the future. Fred Johnson, local resident, spoke in opposition to the application. Mr. Johnson stated that he does not agree with the extension of George Reynolds Drive as it will increase the volume of cars and impact the sense of community. He added that there are several neighbours who feel the same about the extension. Mr. Anderson, representing Headgate Developments, spoke in opposition to the application. He stated that the plan is not the ideal, but that Headgate Developments has no objections. Mr. Anderson stated that Headgate Developments is not in support of Mr. Manson's recommended options, being the extension of Duval St. and construction of townhouses. Marilyn Rouselle, local resident, spoke in opposition to the application. Ms. Rouselle stated that she is concerned with the construction of the school with respect to construction noise, traffic, etc. She asked when the school is planned for construction. Randy Thiele, speaking on behalf of a local property owner, spoke in opposition to the application. Mr. Thiele stated that he was in support of the original 1998 draft plan, as stated by Mr. Manson earlier. 4 -4 General Purpose and Administration Committee Minutes December 10, 2012 Libby Racansky, local resident, spoke in opposition to the application. She made a verbal presentation to accompany a PowerPoint presentation and provided a handout. Ms. Racansky urged the Committee to make Mr. Manson's development adhere with the setbacks. Ms. Racansky explained her concerns regarding: transportation, trails, water quality, fish habitat, deep ditches, storm water management (particularly the impact of invasive species), light pollution in the PSW, extension of southern end of wetlands, reforestation of wetlands, impact of pedestrian trail on wildlife, and debris from a partially dismantled cabin next to her property. Ms. Racansky is not in favour of extending George Reynolds Drive. No one spoke in support of the application. RECESS Resolution #GPA- 589 -12 Moved by Mayor Foster, seconded by Councillor Hooper THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 11:11 a.m. (b) Subject: Application to Amend a Draft Plan of Subdivision and Amend the Zoning By -law 84 -63 Applicant: West Diamond Properties Inc. and Players Business Park Report: PSD- 054 -12 Cynthia Strike, Senior Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Costantino Bruno, local property owner, spoke in opposition to the application. He asked whether chain link fences will be built to prohibit garbage from collecting on his land. Mr. Bruno asked how the number of lots can be decreased from 190 lots to 163 lots. He was also concerned how the agricultural land, higher than his property, could be designated as PSW. No one spoke in support of the application. Tom Albani, Metrus Developments, was present on behalf of the applicant to answer questions. Mr. Albani explained that they do not plan to build to the edge of the property line as there is a buffer zone imposed by the Central Lake Ontario Conservation Authority (CLOCA), and therefore CLOCA's permission would be required to build a fence. He explained that the market has changed and therefore the plan has mil 4 -5 General Purpose and Administration Committee Minutes December 10, 2012 changed to increase the number of single family homes. Mr. Albani confirmed that, despite the decrease in number of properties, the plan, still meets the density requirements of the growth plan. Mayor Foster chaired this portion of the meeting. DELEGATIONS DAVID LAWSON, PRESIDENT OF THE BOWMANVILLE CREEK ANGLERS, REGARDING ENFORCEMENT OF ILLEGAL FISHING AT BOWMANVILLE CREEK David Lawson, President of the Bowmanville Creek Anglers, was present regarding enforcement of illegal fishing at Bowmanville Creek. He made a verbal presentation to accompany a PowerPoint presentation. Mr. Lawson asked the Committee to designate a specific area extending north 100 yards of the dam to the "area where the two channels meet" in the Bowmanville Creek, as a "no fishing zone ", as this is an area which the fish are vulnerable to illegal fishing. He provided the Committee with his background and the Bowmanville Creek Anglers Association. Mr. Lawson explained developments of trout and salmon transfers since 1982. He provided the Committee with a summary of the 2012 transfer of fish over the dam. Mr. Lawson explained that the migration is negatively impacted by poachers. He added that the Ministry of Natural Resources (MNR) laid 160 charges in connection to poaching in the area. Mr. Lawson noted that he had recently met with the MNR, the Municipality's By -law Division, and the Mayor. Resolution #GPA- 590 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the delegation of David Lawson, President of the Bowmanville Creek Anglers, regarding enforcement of illegal fishing at Bowmanville Creek, be referred to Staff for a report to consider passing a by -law regarding posting a sign on the Bowmanville Creek, north of the dam to the "area where the two channels meet ", as "no trespassing for the purposes of fishing "; and THAT Staff be directed to draft a letter of support to the Ministry of Natural Resources regarding the enforcement fines being directed to the Municipality. CARRIED ls:V 91W. General Purpose and Administration Committee Minutes December 10, 2012 DELEGATION OF TOM WOODS REGARDING THE TRUDEAU DRIVE SCHOOL ACCESS WALKWAY CLOSURE Tom Woods was present regarding the Trudeau Drive School Access Walkway Closure. He made a verbal presentation to accompany an electronic presentation including photos and video. He stated that the activities within the walkway pose a safety concern. He explained that the activities include: fighting, drug & alcohol use vandalism and thefts, littering, and installation of trip wires. Mr. Woods added that loitering and bullying are problems. He added that the increased traffic causes a speeding problem, as well as blocked driveways. Mr. Woods informed the Committee that this is a long standing issue but that local residents are afraid to come forward for fear of reprisals. He noted that the residents have approached the School Board, Durham Region Police Service (DRPS), and the Municipal Law Enforcement Division. Mr. Woods concluded by asking that the Trudeau Drive School Access Walkway be closed. Mr. Woods presented a petition to the Deputy Clerk, later in the meeting, containing 100 signatures. The petition stated that "We, the residents and taxpayers of Trudeau Drive and Marchwood Crescent, Bowmanville, Ontario request the closure of the walkway to Bowmanville High School between 83 and 85 Trudeau Drive. The walkway has caused excess congestion in a residential area as well as issues related to loitering and vandalism." DELEGATION OF NIK PAPANIKOLAS REGARDING THE TRUDEAU DRIVE SCHOOL ACCESS WALKWAY CLOSURE Nik Papanikolas was present regarding the Trudeau Drive School Access Walkway Closure. He made a verbal presentation to accompany an electronic presentation including photos and video. He stated that he was in agreement with Mr. Woods' delegation. Mr. Papanikolas added that he has heard many stories from local residents regarding incidents on the walkway. When he bought his house in 2007, he was aware that it was beside a walkway, but it was not a problem in the early years. Mr. Papanikolas explained that the problem has become greater in recent years. He noted that he has personally heard from area residents who are afraid of retribution if they come forward with complaints. Mr. Papanikolas informed the Committee that he has phoned the DRPS and tried to make anonymous complaints but the DRPS will not accept anonymous complaints. He added that the walkway problems are extending beyond the walkway further into the neighbourhood. Mr. Papanikolas urged the Committee to hold a public meeting including all area residents, the School Board, and the DRPS, to find a solution to.the problems. -7- 4 -7 General Purpose and Administration Committee Minutes December 10, 2012 Resolution #GPA- 591 -12 Moved by Councillor Traill, seconded by Councillor Woo WHEREAS all Clarington taxpayers and their families deserve to feel safe in their own communities and to be able to live in healthy, violence -free neighbourhoods characterized by safe, respectful interactions among residents; WHEREAS the residents living in the vicinity of the Trudeau Drive pedestrian walkway to Bowmanville High School have approached Bowmanville High School administration, Kawartha Pineridge District School Board (KPDSB) Trustees, elected Clarington Municipal politicians and Durham Regional Police Services (DRPS) to express their concerns about escalating problems at the walkway, including (but limited to): • Large groups of youth loitering and intimidating area residents, including neighbouring homeowners and residents using the walkway; • Fighting, swearing, shouting, and other disruptive behaviour; • Consumption of alcohol, littering, empty bottles and other garbage, open and notorious drug use and drug selling, both during school hours and on weekends; • Excessive congestion of the street during morning and afternoon school "pick -up" and "drop -off" times rendering the south side of Trudeau drive virtually impassable; and • Vandalizing public and private property; WHEREAS the location of the walkway, which leads from the west end of a dead -end street ( Trudeau Drive) to a large parking lot and empty field adjacent to Bowmanville High School renders the walkway area particularly conducive to large gatherings of youth because the area is isolated and difficult to be effectively policed by law enforcement; WHEREAS area residents, have taken the initiative and launched a grassroots campaign to address the problems by holding several local community meetings; WHEREAS, during these "unofficial' public meetings, residents have made significant efforts to engage all community stakeholders, including Kawartha Pineridge District School Board officials, Bowmanville High School administration, representatives from Durham Regional Police Services and Clarington Councillors; General Purpose and Administration Committee Minutes December 10, 2012 NOW THEREFORE BE IT RESOLVED: THAT, in the interest of working together to reach a solution that will improve public safety for residents in the community while engaging all community stakeholders in an open and democratic process, Staff be requested to hold a public meeting on a weekday evening to gather feedback from residents and provide a report to members of Committee; THAT all residents who live in the area directly affected by the safety concerns at the Trudeau Drive walkway be invited by a mailed notice, in accordance with the standard protocol for notice of public meetings, to attend the meeting. These notices should, therefore, be mailed to all residents living on: • Trudeau Drive; • Marchwood Crescent; and • Orr Court. THAT representatives from KPRDSB, Clarington Staff and DRPS be invited to attend the public meeting; THAT staff provide a report to Council after the public meeting outlining: • A synopsis of the concerns presented by residents at the meeting; • Potential steps to be taken (including cost estimates) that will address the concerns brought up by residents at the public meeting (i.e. including but not limited to: public safety, traffic congestion and littering), and how each potential option will address the concerns, including: • Installation of a gate to permit access to the walkway only during school hours; • Installation of 24 -hour video surveillance cameras; • Closure and sale of the walkway property (including an estimate of potential income from the sale); • Utilizing existing Staff or hiring Staff to clean up the Trudeau Drive walkway area and adjoining environs on a bi- weekly basis; • Potential success of obtaining funding from KPRDSB to share costs of any of the above; THAT DRPS and Municipal Law Enforcement Division be asked to provide comment on whether closure of the Trudeau Drive walkway would be effective in reducing the incidents of vandalism, littering, drug use, swearing and other disruptive behaviour currently being reported in the area of Trudeau Drive; welm 4 -9 General Purpose and Administration Committee Minutes December 10, 2012 THAT the Municipal By -law Enforcement Division be asked to provide comment on whether closure of the walkway would result in cost - savings to the Municipality with respect to enforcement of illegal parking during school drop -off and pick -up hours on Trudeau Drive; and THAT the Emergency and Fire Services Department investigate the current situation, especially during the morning and afternoon "pick up" and "drop off" times; and be asked to provide comment on current access levels, and whether potential closure of the walkway would result in enhanced accessibility for Emergency Services personnel to Trudeau Drive, Marchwood Crescent and Orr Court. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA- 592 -12 Moved by Councillor Neal, seconded by Councillor Novak THAT the foregoing Resolution #GPA- 591 -12 be amended by removing the recitals; and THAT the public meeting be expanded to also include a discussion of the traffic concerns in the vicinity of Lydia Trull Public School and Dr. G. J. MacGillivray Public School walkways. See following Mayor Foster ruled the second paragraph of the amending resolution Out of Order. Councillor Neal immediately appealed the ruling of the Chair. The Question "will the ruling of the Chair be sustained?" was put to a vote. The ruling of the Chair was sustained. Paragraph one of the foregoing Resolution #GPA- 592 -12 was then put to a vote and CARRIED. -10- 4 -10 General Purpose and Administration Committee Minutes December 10, 2012 Resolution #GPA- 593 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the foregoing Resolution #GPA- 591 -12 be amended by removing the words "residents in the community" in the first paragraph and inserting "area residents and those residents represented by the delegations of Tom Woods and Nik Papanikolas earlier in the meeting." CARRIED The foregoing Resolution #GPA- 591 -12 was then put to a vote and carried as amended. Mayor Foster left the meeting at 1:11 p.m. RECESS Resolution #GPA- 594 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Committee recess until 2:00 p.m. CARRIED The meeting reconvened at 2:01 p.m. with Councillor Novak in the Chair. PRESENTATIONS There were no presentations. PLANNING SERVICES DEPARTMENT CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN Resolution #GPA- 595 -12 Moved by Councillor Woo, seconded by Councillor Neal THAT Report PSD- 054 -12 be received; THAT the proposed Clarington Official Plan Amendment No. 80 (COPA 2012 -0002) (Attachment 7 to Report PSD- 054 -12) to implement the revised Hancock Neighbourhood Design Plan (Attachments 4, 5 and 6 to Report PSD- 054 -12) continue to be processed including the preparation of a subsequent recommendation report; and - 11 - 4 -11 General Purpose and Administration Committee Minutes December 10, 2012 THAT all interested parties listed in Report PSD- 054 -12 and any delegations be advised of Council's decision. CARRIED AN APPLICATION TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND ZONING BY -LAW AMENDMENT TO PERMIT 163 RESIDENTIAL UNITS APPLICANT- WEST DIAMOND PROPERTIES INC. AND PLAYERS BUSINESS PARK LTD. Resolution #GPA- 596 -12 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD- 055 -12 be received; THAT the application for an amendment to Draft Approved Plan of Subdivision (S -C- 2004 -004) and Rezoning (ZBA 2012 -0017) submitted by West Diamond Properties Inc. and Players Business Park Ltd. to reduce the number of residential units in Phase 2 from 190 units to 163 units continue to be processed including the preparation of a subsequent recommendation report; and THAT all interested parties listed in Report PSD- 055 -12 and any delegation be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motions). Resolution #GPA- 597 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA- 596 -12 a second time. CARRIED The foregoing Resolution #GPA- 596 -12 was then put to a vote and carried. -12- 4 -12 General Purpose and Administration Committee Minutes December 10, 2012 APPLICATIONS UNDER THE FIT AND MICRO -FIT PROGRAM OF THE GREEN ENERGY ACT 2009 Resolution #GPA- 598 -12 Moved by Councillor Woo, seconded by Councillor Partner THAT Report PSD- 056 -12 be received; THAT Council approve the resolution contained in Attachment 2 to Report PSD- 056 -12 supporting the FIT application by Saturn Solar LP I on behalf of 1596451 Ontario Ltd., 3520 Highway 35/115, Newcastle as follows: WHEREAS Saturn Solar LP / (the applicant) proposes to construct and operate a rooftop solar array (the "Project ") on a farm storage building at 3520 Highway 35/115, Newcastle (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons I applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands; and THAT This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. ME THAT all interested parties listed in Report PSD- 056 -12 be advised of Council's decision. CARRIED -13- 4 -13 General Purpose and Administration Committee Minutes December 10, 2012 PUBLIC MEETING FOR WALKWAYS NEAR LYDIA TRULL PUBLIC SCHOOL AND DR. G.J. MACGILLIVRAY PUBLIC SCHOOL Resolution #GPA- 599 -12 Moved by Councillor Neal, seconded by Councillor Woo THAT Staff be directed to organize a public meeting including area residents regarding traffic issues near Lydia Trull Public School and Dr. G.J. MacGillivray Public School; THAT Municipal Law Enforcement Staff, Clarington Fire and Emergency Services, the Kawartha Pineridge District School Board, and Durham Region Police Services be invited to participate in the meeting; and THAT the standard public meeting notice protocol be followed to provide notice of the public meeting. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT MONTHLY ACTIVITY REPORT — NOVEMBER, 2012 Resolution #GPA- 600 -12 Moved by Councillor Novak, seconded by Councillor Neal THAT Report ESD- 020 -12 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. -14- 4 -14 General Purpose and Administration Committee Minutes December 10, 2012 CLERK'S DEPARTMENT VOLUNTEER PROGRAM — CLARINGTON ANIMAL SHELTER Resolution #GPA- 601 -12 Moved by Councillor Woo, seconded by Councillor Traill THAT Report CLD- 034 -12 be received; THAT staff continue to work towards developing a volunteer program at the Clarington Animal Shelter and report back; and THAT all interested parties listed in Report CLD- 034 -12 be advised of Council's decision. CARRIED PARKING CONTROL AT BOAT LAUNCHES Resolution #GPA- 602 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report CLD- 035 -12 be received for information. CARRIED ACCESSIBILITY POLICY Resolution #GPA- 603 -12 Moved by Councillor Hooper, seconded by Councillor Woo THAT Report CLD- 036 -12 be received; THAT the Accessibility Policy included as Attachment 1 to Report CLD- 036 -12 be approved and incorporated into Corporate Policy; and THAT the Accessibility Advisory Committee be advised of Council's decision. CARRIED -15- 4 -15 General Purpose and Administration Committee Minutes December 10, 2012 REQUEST FOR REPORT — STAFFING ISSUES WITHIN CLARINGTON ANIMAL SERVICES Resolution #GPA- 604 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT Staff provide a detailed written report regarding the staffing issues within Clarington Animal Services. MOTION WITHDRAWN LATER IN THE MEETING (See following motions) CLOSED SESSION Resolution #GPA- 605 -12 Moved by Councillor Novak, seconded by Councillor Woo THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing staffing issues within Clarington Animal Services, regarding a matter that deals with personal matters about an identifiable individual, including municipal or local board employees. CARRIED RISE AND REPORT The meeting resumed in open session at 4:13 p.m. with Councillor Partner in the Chair. Councillor Partner advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and advised that one resolution was passed to provide direction to staff. Councillor Neal withdrew Resolution #GPA- 605 -12. Councillor Woo chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda.. -16- 4 -16 General Purpose and Administration Committee Minutes December 10, 2012 FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER ENERGY AUDIT MASTER PLAN — IMPLEMENTATION STRATEGY Resolution #GPA- 606 -12 Moved by Councillor Neal, seconded by Councillor Partner THAT Report CAO- 006 -12 be received; THAT the specific projects appended to Report CAO- 006 -12 be approved; and THAT the projects be financed from the Municipal Government Enterprise Reserve Fund, with any realized savings directed back to the Municipal Government Enterprise Reserve Fund to repay the financing provided. CARRIED UNFINISHED BUSINESS There were no items considered under this section of the Agenda. OTHER BUSINESS STREET NAME — ROY NICHOLS Resolution #GPA- 607 -12 Moved by Councillor Novak, seconded by Councillor Hooper THAT Planning Staff be directed to reserve the name "Roy Nichols" as a future street name in Courtice. REFERRED TO STAFF (See following motion) 17- 4 -17 General Purpose and Administration Committee Minutes December 10, 2012 Resolution #GPA- 608 -12 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA- 607 -12, regarding reserving the name "Roy Nichols" as a future street name in Courtice, be referred to Staff. CARRIED AREA FOR DISPLAY OF AWARDS Resolution #GPA- 609 -12 Moved by Councillor Novak, seconded by Councillor Partner WHEREAS we are proud of our community members and their winning awards at a number of different venues and community events; THEREFORE BE IT RESOLVED THAT Staff identify an area within the Municipal Administrative Centre where these awards can be displayed for the public to view and recognize the great community that we have. CARRIED Councillor Novak left the meeting at 4:41 p.m. COMMUNICATIONS CORRESPONDENCE FROM STEVE KREZANOWSKI, OLGA BERGS, AND JOHN KREZANOWSKI, OBJECTING TO THE DESIGNATION OF PROVINCIALLY SIGNFICANT WET LAND RELATED TO THE PUBLIC MEETING AND REPORT PSD- 054 -12 REGARDING CLARINGTON OFFICIAL PLAN AMENDMENT TO IMPLEMENT A REVISED HANCOCK NEIGHBOURHOOD DESIGN PLAN Resolution #GPA- 610 -12 Moved by Councillor Neal, seconded by Councillor Hooper THAT the correspondence from Steve Krezanowski, Olga Bergs, and John Krezanowski, objecting to the designation of Provincially Significant Wet Land related to the Public Meeting and Report PSD- 054 -12 regarding Clarington Official Plan Amendment to Implement a Revised Hancock Neighbourhood Design Plan be referred to the Director of Planning Services to be considered as part of the application review process. CARRIED 4 -18 General Purpose and Administration Committee Minutes December 10, 2012 CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA- 611 -12 Moved by Councillor Partner, seconded by Councillor Hooper THAT the meeting adjourn at 4:42 p.m. MAYOR -19- DEPUTY CLERK 4 -19 PUBLIC MEETING ® REPORT # PSD- 001 -13 NOTICE OF, COMPLETE ALPA PRE - ENGINEERED PANEL SYSTEMS INC. Leading the Way AND P U B L I L; (vl C C I i IV V The Municipality of Clarington has received a Complete' Application for a' proposed Temporary Zoning By -law Amendment. APPLICANT: - Alpa Pre - Engineered Panel Systems Inc. PROPERTY: 1720 Baseline Road, Courtice, ON being Part Lot 29, Concession 1, former Township of Darlington PROPOSAL: To permit temporary storage of -pre- engineered wood panels for a maximum of three (3) years. FILE NO.: ZBA 2012 -0023 A Public Meeting to receive input on the application will beheld on: DATE: Monday, January 7, 2013 TIME: 9:30 a.m. PLACE: Council,Chambers, 2nd Floor, Municipal Administrative Centre, 40 Temperance St., Bowmanville, Ontario Additional information relating to the application is available for inspection between 8:30 a.m. and 4:30 p.m. (during July and August 8 :00 a.m. and 4:00 p.m.) at the Planning Services Department, 3rd Floor, 40 Temperance Street; Bowmanville, Ontario L1C 3A6, or.by calling Cynthia Strike (905)623 -3379, extension 2410 or by e -mail at cstrike @clarington.net. . If you cannot attend the Public Meeting on this application you can make a deputation to Council at their meeting- on Monday, January 14, 2013, commencing at 7:00 p.m. Should you wish to appear before Council, you must register with the Clerks Department by noon on Wednesday January 9, 2013 to have your name appear on the Agenda. APPEAL If a person or public body . does not make oral submissions at a public meeting or make written submissions, to the Municipality of Clarington, Planning Services Department before . the by -law is passed, the person or public body: i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board, and may not be added as a patty to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to do so. Dated e Municipality of Clarington this day of 2012. Da * id ACr , M.C.I.P., R.P.P. 40 Temperance Street Dirctor of- Planning Services Bowmanville, Ontario Municipality of Clarington .. L1C 3A6 cc: LDO 5 -1 N i Property Location Map (Bowmanville) Cigas Road Subject Site Proposed 12 Metre Gate CI A • I 9ASELINERpAO I Top -soil Berm . - i WG}ryyAYO/ iTop -soil Berm i N s ZBA 2012 -0023 Zoning By -Law Amendment SPA 2012 -0034 l Site Plan Amendment , I Proposed ' 12 Metre Gate Applicant: Alpa Pre - Engineered Panel Systems Inc. N Baseline Road N i GPA Meeting: January 7, 2013 (a) Donna Lanigan, Regarding Report PSD- 004 -13, Applications to Amend the Clarington Official Plan and Zoning By -law and for a Proposed 4 Storey Apartment Dwelling Containing 19 Residential Units Leading the Way ■ Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE *ate: January 7, 2013 Resolutl6n File #'s: ZBA 2012 -0023 and SPA 2012 -0034 Subject: AN APPLICATION FOR TEMPORARY REZONING TO PERMIT OUTDOOR STORAGE • FOR t MAXIMUM OF YEARS APPLICANT: , PRE-ENGINEERED �.. • It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 001 -13 be received; 2. THAT provided there are no significant concerns during the Public Meeting to the rezoning application submitted by Alpa Pre - engineered Panel Systems Inc. to change the zoning to permit the temporary outdoor storage of pre- engineered panels for a maximum of three (3) years be approved; 3. THAT the by -law to change the Zoning By -Law contained in Attachment 2 be passed; and 4. THAT all interested parties listed in Report PSD- 001 -13 and any delegations be advised of Council's decision. oe Submitted by: Reviewed by: avi . Cro e, MCIP, RPP Franklin Wu Director, Planning Services Chief Administrative Officer CS /CP /df 18 December 2012 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 El NXIIIIII.MMIT11HE 1.1 Applicant: Alpa Pre - engineered Panel Systems Inc. 1.2 Agent: Ivano De Carolis 1.3 Rezoning: Zoning change from "General Industrial (M2)" zone to permit temporary outdoor storage of pre- engineered wood panels and trusses for a maximum of three (3) years. 1.4 Location: 1720 Baseline Road, being Part Lot 29, Concession 1, Former Township of Darlington (Attachment 1). 2e BACKGROUND 2.1 Alpa Pre - engineered Panel Systems Inc. manufactures pre- engineered wood floors, walls and trusses (panel systems) for the construction of new homes. The company currently employs 70 people. The company has been quite successful but has run out of room on the manufacturing site situated at 17 Cigas Road in Courtice. Delivery of a large shipment of final products has been delayed, making on -site storage even more problematic. 2.2 In addition to on -site storage, Alpa is currently leasing property at 45 Cigas Road for storage of completed panels prior to shipping. Recently they have leased 1720 Baseline Road to use as temporary storage as well. The applicant did obtain a Site Alternation Permit to move the topsoil to the properties east and west boundaries and to add a granular base. 2.3 The site is zoned "General Industrial (M2)" which includes a broad range of industrial uses. However, in By -law 84 -63 outdoor storage is not permitted as the principle use an&without a building or structure on site. As. such, the applicant is requesting a temporary use by -law for a maximum of three (3) years to use the site exclusively for outdoor storage of the panels systems: 8 -2 REPORT NO.: PSD- 001 -13 PAG E 3 _ 9 45 Cigas Road - o 1•� � o` L W _CIGAS ROAD _ P r w . I H 17 Cigas Road If c - BASELINE -ROAD BAS Subject Site r 1720 Baseline Road t 3 1 ih11 ;as t H!G AY 401 _ -- t !iW 3 3. LAND CHARACTERISTICS AND SURROUNDING USES 3.1 The subject property has frontage on both Baseline Road and Cigas Road in Courtice. The site is currently vacant. Recently, the topsoil has been removed and replaced with gravel and limestone to provide a base for the storage of the panels. The top soil has been used to create berms along both the east and west property boundaries. The lands generally slope from north to south. The surrounding uses are as follows: North: Industrial uses, and beyond Canadian Pacific Railway; South: vacant cultivated land and single detached dwelling zoned General Industrial (M2); East: Vacant land, industrial uses; and West: Vacant land, industrial uses. 4. PROVINCIAL POLICY 4.1 Provincial Policy Statement The Provincial Policy Statement addresses the need to maintain and direct land use to achieve efficient development and land use patterns. Land use must be carefully managed to accommodate appropriate development to meet the full range of current and future needs, while achieving efficient development patterns. REPORT NO.: PSD -001 -13 PAGE 4 The proposed temporary use will provide an interim use for an otherwise underutilized parcel of land. 4.2 Provincial Growth Plan The Provincial Growth Plan (Growth Plan) requires adequate supply of lands providing location for a variety of appropriate employment uses. The Growth Plan requires economic development be promoted through the provision of a mix of employment uses and a diversified economic base to meet long -term needs of both existing and future businesses. In order to achieve this goal a range and choice of suitable sites for employment uses must be maintained. The temporary use of the subject property does not appear to conflict with the Provincial Growth Plan. 5. OFFICIAL PLANS 5.1 Durham Regional Official Plan 5.1.1 The Durham Regional Official Plan states that "Employment Areas" shall be used for manufacturing, assembly and processing of goods, service industries, research and development facilities, warehousing, business parks, limited personal services uses, hotels, storage of goods and materials, retail warehouses, freight transfer and transportation facilities. Such uses shall be designated in appropriate locations in the respective area municipal official plans. The proposed temporary use conforms. 5.2 Municipality of Clarington Official Plan 5.2.1 The subject property is designated as "Light Industrial Areas" in the Municipality of Clarington Official Plan. The range of industrial uses permitted in the Light Industrial Areas shall be sensitive to and compatible with abutting uses. The predominant use of land in the Light Industrial Areas shall be manufacturing, assembling, processing, fabricating, repairing, research and development and warehousing. Limited outside storage accessory to a permitted use may be permitted provided it does not exceed an area equivalent to 25% of the total gross floor area, the materials to be stored as outdoor storage area shall not exceed a height of 3 metres and storage areas shall be located primarily in the rear of the lot and shall be appropriately screened so as to not have a negative impact on abutting properties and not be visible from a freeway. 5.2.2 The Official Plan policies relating to Temporary Use By -laws state that Temporary Use By -laws may be passed to permit the use of lands, buildings or structures, on a temporary basis, for any purpose provided that: 8 -4 REPORT NO.: PSD- 001 -13 PAGE 5 a) the proposed use is temporary in nature; b) the proposed use is compatible with the adjacent existing land uses, there is minimal impact on the Natural Features and Land Characteristics on Map `C', or satisfactory measures to mitigate any adverse impact will be applied; c) there will be no adverse impacts on traffic or transportation facilities 'or services in the area; d) adequate access and parking are provided; e) the use can be removed and the site can be restored to its original condition; f) adequate sewage disposal and water services are available in compliance with provincial and regional standards; and g) it does not jeopardize the long term implementation of the plan. 5.3 Amendment 77 5.3.1 Amendment 77 to the Clarington Official Plan was approved by Council in March 26, 2012. Amendment 77 states that the predominant use of land in the "Light Industrial Areas" shall be for manufacturing, assembling, processing of raw material, fabricating, repairing, research and development and warehousing. Outdoor storage is to be limited to 25% of the floor area of the main building. 6.1 The entire property is currently zoned "General Industrial (M2) Zone" which permits outdoor storage to occupy 70% of the site. However, it does not permit the use of lands exclusively for outdoor storage of goods and materials. 7.1 The Public Notice was given by mail to landowners within 120 metres of the subject site and Public Notice sign was placed on Baseline Road and Cigas Road in accordance with the Planning Act. 7.2 As of writing this report, Staff have not received any inquiries 8.1 The Central Lake Ontario Conservation has noted the site is subject to CLOCA's Ontario Regulation 42/06 Development, Interference with Wetlands and Alterations to Shorelines and Watercourses. CLOCA has issued a permit for the regrading of the property and for the placement of gravel and limestone fill (approximately, 460 cubic metres) for a base on the property. DIM REPORT 1 1 1. 0 M I A 0, IMM91011 9.1 Emergency and Fire Services Emergency and Fire Services has advised that this site would need to comply with the requirements of Subsection 3.2.2 of the Ontario Fire Code, Outdoor Storage of Lumber and Forest Products. Subsection 3.2.2 specifies the requirements for ground surface, clearances (to other structures and vegetation), pile heights, fire department access, fire extinguishing provisions (for example on site water if no hydrants available) and portable fire extinguishers. 9.2 Engineering Services The Engineering Services Department has no objection to the temporary rezoning provided that through the site plan approval process the applicant complies with the grading plan as submitted. 9.3 Finance Department The Finance Department advises that taxes are paid in full. 10. DISCUSSION 10.1 All departmental and agency comments have been received and there are no objections to the, approval of this application. No objections from the public have been received. 10.2 The applicant has also applied for site plan approval. Staff have requested that the topsoil berms be seeded to keep dust down in dry weather conditions. In addition, staff have requested that the site be screened from Baseline Road. 10.3 Planning Staff have reviewed the application relative to the Provincial policies as well as the policies of the Official Plan and are satisfied that the use is temporary in nature and will have no impact on natural features, traffic or transportation facilities and will not have an impact on the long term implementation of the Official Plan. The application provides a temporary use of otherwise undeveloped land until future development occurs. The granular base provides for relatively minimal investment in the property and allows the lands to easily be redeveloped further without constraint once the panel systems are moved off the site. 11. CONCURRENCE — Not applicable Me] Til M UP •L- Provided there are no objections during the public meeting, it is respectfully recommended that the proposed Zoning By -law Amendment application be APPROVED and the attached Zoning By -law be ADOPTED by Council. .-. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Cynthia Strike Attachments: Attachment 1 - Key Map Attachment 2 - Zoning By -law to amend By -law 84 -63 List of interested parties to be advised of Council's decision: Ivano De Carolis Joann Kozina and Lucy Jardine 8 -7 A Property Location Map (Bowma nville) ZBA .2012-0023 SPA 2012-0034 Site Plan Amendwe, Applicant- Alpa Pre-Engineered Panel Systems Inc. 0 ;u CD _0 0 CD 6 O 3 CD Attachment 2 To Report PSD- 001 -1,3 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2013- being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2012 -0023; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: Section 24.4 "Special Exceptions — General Industrial (M2) Zone" is hereby amended by introducing a new subsection 24.4.20 as follows: "24.4.20. SPECIAL EXCEPTIONS — GENERAL INDUSTRIAL (M2) ZONE Notwithstanding Section 24.1 b., c., d., e., f., g.; h., 24.3, a., b., and c. land zoned M2 -20 as shown on Schedule "A" attached to this By= law shall only be used for temporary outdoor storage of pre - engineered wood products for new home construction subject to the following zone regulation: a. Outdoor Storage shall be subject to the following: i) Height (maximum) 3 metres.. Pursuant to the requirements of Section 39 of the Planning Act, 1990 as amended, the use may be' permitted for a period of three (3) years ending on January 14, 2016." 2. Schedule, "4" to .By -law 84 -63, as amended, is hereby further amended by changing the zone designation from "General Industrial (M2) Zone" to "General Industrial Exception (M2 -20) Zone" as illustrated on the attached Schedule "A" hereto. 3. Schedule "A" attached hereto shall form part of this by -law. 4. This By -law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. BY -LAW passed in open session this day of , 2013, Adrian Foster, Mayor Patti L. Barrie, Municipal I c" r////A///A Baseline Road Zoning Change From "M2" TO "M2 -20" Irian Foster, Mayor Patti L. Barrie, Municipal i 8 -10 2 a h � y r ZIAZ 11,44 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 7, 2013 Resolution : By-law #: N/A Report : PSD7002 -13 File Nos.: PLN 37.1.1, 37.2.1, 37.3.1, 37.4.1 IMPROVEMENT Subject: COMMUNITY ANNUAL REPORT FOR 2012 It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report P8D- 002 -13 be received; and 2. THAT any interested parties to Report PSD -002 -13 be notified of Council's decision. Submitted by: Reviewed by: David Crome, MCIP, RPP Director, Planning Services KK/FL /DJC /sn 18 Dec., 2012 Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 8 -11 INAW6131111110 2-11951135 1. 1, Council has adopted Community Improvement Plans (CIP) for Bowmanville and Orono which have been in place since 2005 and Newcastle whose plan was approved in 2008. Courtice does not have a CIP in place as of yet; however, funds have been provided in the past 3 years for civic space (streetscape) improvements. _. 1.2 The CIPs allow the Municipality to provide incentives to business and property owners within a specific geographical area and outlined as specific programs in the Plan. The merchants and business owners of the different CIP areas are notified via the municipal website, counter inquiries and through word of mouth of the incentives and grants available. When applying for a building permit or other works that may be eligible for a grant, applicants are informed of the grant program by Building Division and Planning Services staff. 1.3 The three downtown CIP's also have liaison groups which staff meet with on a quarterly basis. The liaison groups are apprised of any issues .arising in the area and assist staff in spreading the word about the grant programs. 2. CIP INITIATIVES 2.1 General Rules for the Grant Program There are a number of general rules within the grant program that are applicable to all grants across the three CIF's. There are specific rules for the different types of grants and slightly different grants for each downtown. Applicants are encouraged to take advantage of the free design service offered by the Planning Services Department for facade improvements and development of visualizations. In all cases staff work with applicants and inspect the buildings prior to the anticipated works. Grants are not released until the works are completed, the contractor paid and building permits finalized. -To be eligible, property owners must be current with their tax payments. 2.2 Various Grant Programs The grant program is different for each community and is tailored to meet the specific opportunities and challenges of the downtown areas that were determined during the CIP studies for each downtown. These differences are outlined in Attachment 1. The types of projects that qualify include building facade improvements, signage improvement, infill projects, upgrades to building code, building permit fee, site plan control fee, and building reconstruction. 2.3 Grants Applications The grants that have been given and are pending are outlined in Attachments 2, 3 and 4 for Orono, Bowmanville and Newcastle respectively. Grant funds are committed at the outset of a project and may carry over to a subsequent year while the work is being completed. REPORT NO.: PSD- 002 -13 PAGE 3 2.4 CIP Funding To date the Municipality has provided funding in excess of $500,000 on grants to private enterprises in the 3 downtowns. The CIP monies have to be matched by the building owners /merchants on a 2:1 or 1:1 basis. In Bowmanville there has been in excess of $1 million invested in the downtown. Wfien totaled with the other downtowns, the investment is over two million dollars. The direct public benefit is in the form of signage, building code upgrades, accessibility and facade improvements for aging buildings in our central business areas. In the past two years the funds for Newcastle and Bowmanville have been allocated early in the year. Since July, Staff have had to inform numerous potential applicants that there are no remaining funds for the year. Applications are addressed on a first come first serve basis. Because`of the limited funds many worthy projects are either being deferred or not proceeding. In many cases, it is the CIP funds which provide the necessary incentive to prompt an owner or merchant to invest in refreshing their store front and interior. The lack of funds is resulting in missed opportunities to have enhancements carried out. In future, if additional funds cannot be provided, it will likely be necessary to establish a rating system for priority projects. A Community Improvement Plan is a next step after the Secondary Plan and Zoning By -law for the Courtice Main Street. In the meantime, Council has allocated funds to make improvements on municipal lands to kick -start the enhancement process that would happen once a CIP is in place (see Attachment 5). 2.5 CIP Refresh In 2012, two groups of students from Fleming College, under the guidance of Kevin Duguay, a Planner and instructor at the college, carried out studies on the Orono and Newcastle CIPs. The results of the refresh were.the subject of community meetings hosted by the respective liaison groups and a series of recommendations that each CIP area is pursuing. The major recommendation from Orono was for better signage and awareness of the community plus a parking study. For Newcastle a number of the recommendations could be addressed as part of a streetscape study which is recommended. Engineering Services have included funding for the preparation. of a streetscape study_ in the 2013 capital budget. 2.6 2012 CIP Updates ORONO — One grant application was received in 2012; however, the business applying for the grant did not proceed with the work and has since closed. Funds are available in Orono should applications come forward. BOWMANVILLE — In 2012, the entire $50,000 has been earmarked for CIP grants, while not all of the funds have been dispersed, no applications have been accepted since July. In addition, the remaining funds from prior years have been allocated. 8 -13 NEWCASTLE — In 2012, the entire $20,000 has been earmarked for CIP grants. No funds are available from prior years as there has been full uptake of funding in prior years as well. COURTICE - In 2012, a parkette was developed on the northwest corner of Trulls Road and Hwy. 2 through funding allocated in the capital budget; the CIP funded the lighting in the park which was not part of the capital budget. The CIP funds for Courtice, are for municipal initiatives to improve the streetscape and the public realm. A CIP will be written and grant program established once the Secondary Plan and Zoning By -law are adopted and in force for Courtice Main Street. 2.7 CIP Effectiveness The influence of CIP projects and community leaders provided grounds for enhanced facades on new developments such as the No Frills in Newcastle and the Double Dragon in Bowmanville. Larger infrastructure projects such as the redevelopment of a streetscape or municipal projects within the CIP areas may be enhanced to meet the goals of the CIP are funded from the capital budget. Each year the Planning Services Department includes a request in the operating budget to continue the funding for the grant programs in the downtowns. The amount allocated to each downtown is reflective of the uptake from prior years. Funds allocated accumulate until they are disbursed. The liaison groups in both Newcastle and Bowma.nville are concerned that the lack of grant funds available is delaying enhancement projects. During the third quarter meetings with the liaison groups it was felt that a number of the grant recipients should be approached to provide their perspective and experience with the grant program to ensure that Council fully understood the effectiveness and impact the limited funding is having within the business community. The written testimonials from program participants are Attachment 6. 3. CONCURRENCE -Not Applicable 4. CONCLUSION 4.1 There has been good response to the grant program and other CIP initiatives. The merchants /owners we have met with are pleased with the grant program and visualization service provided by the Municipality. Some merchants have proceeded with works based on the design provided without taking advantage of the grants. 4.2 Staff will continue to monitor the effectiveness of the program and make recommendations for changes, if necessary. 8 -14 CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure X Showcasing our community Not in conformity with Strategic Plan Staff Contact: Faye Langmaid Attachments: Attachment 1 — Grants available in downtowns Attachment 2 — Orono CIP Grants and Works Attachment 3 — Bowmanville CIP Grants and Works Attachment 4 — Newcastle CIP Grants and Works Attachment 5 — Courtice CIP works Attachment 6 - Testimonials List of interested parties to be notified of Council's decision: Garth Gilpin, Co- ordinator, Bowmanville BIA Bowmanville CIP liaison group c/o Faye Langmaid Newcastle CIP liaison group c/o Faye Langmaid Orono CIP liaison group c/o Faye Langmaid 8 -15 Attachment 1 To Report PSD- 002 -13 Orono Grants Bowmanville Grants Newcastle Grants Si na e 50% up to $2000 N/A - Si na e 50% up to $2000 Facade 50% up to $5000 Heritage Facade 33% up to $10,000 Facade 50% up to $5000 N/A Site Plan Control Fee up to _ $3000 Site Plan Control Fee up to $3000 N/A Building Permit Fee up to $2000 N/A Building Code Upgrade 50% up to $5000 . Building Code Upgrade 33% up to $5000 Building.Code Upgrade 50% up to $10000 Brownfield grant up to $10000 Reconstruction up to $10000 Infill up to $10000 2005 - $25000 2005 - $25000 2006 - $25000 2006 - $50000 2007 - $25000 2007 - $50000 2008 - $15000 2008 - $40000 2008 - $20000 2009-$0 2009 - $25000 2009 - $25000 2010-$1000 2010 - $34000 2010 - $20000 2011-$0 2011 - $50000 2011 - $20000 2012-$0 2012 - $50000 2012 - $20000 CIP Area - 3.29 ha Encompasses two additional properties to BIA, BIA,covers 2.48 ha, minus ROW property it is 2.42 ha CIP Area - 89.25 ha Encompasses more properties than BIA area (BIA is 10.48 ha, minus ROW and MOC property) CIP Area - 19.95 ha Encompassed more properties than BIA area (BIA is 11.33 ha, minus ROW and MOC property General to all Three CIP's At no time shall the total amount of grants provided to a specific property owner exceed $50,000.00 Capital Works Capital Works are different for each CIP area and are subject to annual budget deliberations of Council. Development Charge Exemptions Development Charge Exemptions are the same for all three CIP area. (They are interpreted by the Chief Building Official) ►•M While there are more grants in Bowmanville and Newcastle than Orono, the circumstances are different and were examined at the time of drafting the original CIP's. For instance the Site Plan Control grant has only occasionally been used, this is also applicable to the Building Permit Fee grant. For Orono there is no opportunity for infill as there are no vacant properties in the CIP area; as such the Site Plan grant would not be applicable. ME Attachment 2 To Report PSD- 002 -13 Orono Grants Summary S = Signage F = Facade BC = Building Code I = Infill The non - capital funding provided to date for implementation of the Orono CIP is $91,000. Over $47,000 has-been paid out in grants. Twenty -seven projects have received CIP grant funding in Orono in the past seven years. Fifteen of these projects have been new signage and the remainder have been building facade and code improvements. In addition funds (approximately $9,000) were expended on the 175th celebrations, brochures, hall rentals, sign refurbishment, etc. There is approximately $35,000 left in uncommitted funds. 8 -17 Attachment 3 To Report PSD- 002 -13 Bowmanville CIP vranw Ounnuary Grant Type Year Building Name Location $ 10,070.00 $ value Stage F, BC, BP, SPC 2005 Balmoral Place 54 King St. E paid $ 23,770.00 paid F 2006 Brian's House of Fish 185 Church F $ 5,700.00 paid F 2006 Edward Jones 1 Kinq St. E 2008 $ 4,980.17 paid F, BP 2008 Mike Sullivan 118 King St. $ 10,070.00 paid BC, F, BP, R, SPC 2008 Lan e's 29 -31 King St.W. $ 30,029.00 paid BC, F, BP, R, SPC 2008 Bethesda House 25 -27 King St. W. $ 30,076.00 paid F 2008 Masonic Lode 19 Kin E $ 2,616.81 paid F, BC 2008 Wilson's 182 Church Street $ 1,944.89 paid F, BP 2009 Delton Financial 108 King St. E $ 8,198.19 paid BC, F, BP, R 2009 Sevarg Investments 33 Kin W $ 25,968.09 paid F 2009 Bowmanville Barber 19A Kin W $ 867.00 paid BP, BC, F 201.0 Chanterelle 33 Division St. up to $18,000 committed F 2010 Oak Unlimited 91 -101 King St. W $ 41,460.53 paid F 2010 former Leisure Lady 19 1/2 -21 Kin W $ 10,000.00 paid F 2010 former Leisure Lady 19 1/2 -21. Kin W $ 18,000.00 committed BP, BC 2010 Royal Service 104 King E up to $8,000 Icommitted F 2010 Royal Service 104 Kin2 E up to $10,000 1pending F 2011 lVanstone Mill 116 King St. W. $ 8,583.00 paid F 2011 James Insurance 24 -26 King St. E: $ 11,444.71 paid F 2011 Atkin's Auto 12 Temperance St. $ 4,333.33 paid, F, BC, BP 2011 Sturdy House 30 Silver Street up to $18,000 1committed BC 2012 Octagon House 48 Division Street $ 5,000.00 aid BC, BP 2012 77 -79 King St. W. $ 5,000.00 paid BC, F, BP 2012 formerly Tattoo Parlour 17 -23 Temperance St. $ 18,000.00 committed F, BC, BP, R 20121 Double Dragon Scugog and King St. W. 1 $ 28,000.00 partial committed F I 2012 Glass Slipper 55 King St. W. 1 $ 3,000.00 1co mmitted BC = Building Code BP = Building Permit F = Facade R = Reconstruction SPC = Site Plan The non - capital funding provided to date for implementation of the Bowmanville CIP is $324,000. Just under $228;000 has been paid out in grants, with another $83,000 committed, $10,000 pending and $28,000 in discussion. Bowmanville has seen the greatest amount of grants dispersal with fifty -six projects receiving funding assistance. Twenty -two projects were for facade improvements, thirteen were upgrade to building codes, twelve were building permit fees, three were site plan control fees, and five were building reconstruction (after fires). While not all funds have been dispersed, currently all funding available has been earmarked for projects and applications have been on hold since July. In addition funds were expended on the 150th celebrations (approximately $7,000). There are no uncommitted funds at this time for Bowmanville. Committed - means letter has been issued, committing the funds. Pending - means discussion with owner, waiting for additional information. 8 -18 Attachment 4 To Report PSD- 002 -13 Newcastle CIP Grants Summary Grant Type F Year 2008 IBuilding Name You're In The Dog House Location 205 King Ave. E. $ value $ 3,195.94 Stage paid F, S 2008 The Black Knight 119 King Ave. W. $ 7,000.00 aid F 2008 Clark Chiropractic 10 King Ave. E. $ 3,087.00 paid F BC 2008 2009 Roselina's The Black Knight 4 King Ave. E. 119 King Ave. W. $ 5,000.00 $ 10,000.00 paid paid F 2009 Canada Brokerlink Insurance In Person 83 King Ave. W. $ 3,508.00 paid F 2009 Newcastle Eye Care . 85 King Ave. W. $ 3,508.00 aid F 2009 Yummy Pleasures 123 King Ave. W. $ 5,000.00 aid SPC 2009 Diana's Gingerbread Cottage 106 King Ave. E. $ 3,000.00 paid F 2010 Clark Chiropractic 10 King Ave. E. $ 310.75 paid SPC 2010 Diana's Gingerbread Cottage 106 King Ave. E. $ 10,637.00 paid F F,. BC, S 2010 2011 Syvan Developments Home Hardware 187 King Ave. E. 15 King Ave. W, $ 5,000.00 $ 22,000.00 paid committed SPC 2011 S van 187 King Ave. E. $ 3,000.00 committed BC, .S, SPC 2011 Gift- of Art 187-King Ave. E. $ 12,000.00 committed BC S, F 2011 2012 Community Hall Studio 37 Hair King Ave. W. 37 Kin Ave. W $ 10,000.00 $ 4,559.00 committed aid S, F 2012 Actax Services Ltd. 35 King Ave. W. $ 7,000.00 pending S 2012 Apple Dentist 50 Mill St. $ 2,000.00 paid BC = Building Code S = Signage F = Facade I = Infill SPC = Site Plan The non - capital funding provided to date for implementation of the Newcastle CIP is $105,000. Approximately $65,000 has been paid out in grants, with another approximate $40,000 committed. Newcastle Village's CIP approved a total of thirty projects which have been completed with funding assistance. Eleven of these were building facade improvements. There are no uncommitted funds at this time for Newcastle. Committed - means letter has been issued, committing the funds. Pending - means discussion with owner, waiting for additional information. Courtice CIP Grants Summary 2009 Street Trees Attachment 5 To Report PSD- 002 -13 A street tree planting program began in 2009 utilizing community improvement funding. A total of 26 street trees were planted at four locations along the Courtice Highway 2 corridor between Townline and Courtice Road -under the supervision of the Manager of Parks Development. It is anticipated that future funding will augment the street tree planting program on the municipal road allowance, thereby continuing to implement the recommendations of the Courtice Main Street Master Development Plan. 2010 Tooley Memorial The Municipality acquired the house and property at 71 Old Kingston Road in 2009 with the intention of providing a trailhead and small parkette along the Farewell Creek Valley. This initiative was to start to fulfill the actions identified. in the Municipality's Corporate Strategic Business Plan 2007 -2010 to create a. focal point and develop 'p trail system along the Farewell Creek, also known to some as Barber's Creek. Funds were allocated for the construction of the cairn in the 2010 budget and the project was completed in November. The Clarington Museum and Archives prepared the wording, in consultation with the Clarington Heritage Committee and Staff for the plaque. 2011/2012 Parkette Trulls Road and Highway 2 Capital Funding was allocated in the 2011 budget for development of a parkette at this intersection. The project was designed, tendered and awarded in 2011 with construction to commence in the spring of 2012. The construction cost of the pergola feature and .other amenities will exhaust the capital funds allocated for this project. The 2011 and a minor amount of the 2012 CIP funds (non capital) were used to provide lighting adjacent to the pergola. Lighting will assist in deterring vandalism and making the pergola more usable and visible. Summation To date a total of $35,000 has been allocated for Highway 2 improvements; $26,000 has been expended and $9,000 is available for additional improvements which is anticipated to be used for additional street tree planting. Attachment 6 To Report PSD- 002 -13 CIP GRANT PROGRAM Dee's Harvest Table lo6 King Ave. E Newcastle, On L1B 1H5 deesharvesttable(@gmail.com To Faye Langmaid - Planning Dept., Municipality of Clarington In 2009 I began, the process of opening a business (restaurant) in the village of Newcastle, despite budgeting to allow for unexpected costs the project went well over budget and threatened to put an end to things before getting opened. Gord Robinson, who was then councillor, dropped off the CIP book for Newcastle along with information on the grants available. I made an application for sign, Site Plan /Building Code and funds were set aside and would be available after the completion of the work. The application process was straight forward and as the funds were available at the time they were earmarked for my project. Once paperwork supporting the costs was provided and the work was completed and inspected the funds were released which to say the least took some financial strain away. The CIP book that I received laid out the vision that members of business and the community have for Newcastle and as this is my home town I too share the goal of keeping an aesthetic that is both historic and new. The CIP grants encourage development that is in line with the shared vision of village's future. This program is an asset to the future of a rapidly growing community and there is so much that can and should be done to invest in the continued development of the village. It is my hope that my business is an asset to the village and its success creates a positive impression on residents. and those considering relocating to the area. The CIP grant money that I received was a large factor in the ability to bring my dream to a reality. I encourage the Municipality to continue this program and to increase funding to allow this community to develop into the `beautiful hometown' that people are seeking. Yours sincerely, Diana L Stephenson 8 -21 * FINANCIAL LTD. FSCO Lic# 10057 908 King St. F,, Bowmnnuille, 911bria L IC 1N5 , Telephone: (909) 697 -3300 Tall Free: 1- 800207 -0842 Fax: (9051623 -3092 108 King st E INSCR BoLIC v-marnil1, OnG _ IN5 ` F -A)C,TXX 905 -623 -1936 MANAGEMENT 905 -623 -3092 (fax) November 26, 2012 Faye Langmaid Manager of Special Projects, Planning Services Department The Municipality of Clarington 40 Temperance Street Bowmanville, Ontario L1 C 3A6 RE: CIP GRANT DELTON FINANCIAL LTD, a INSCH WEALTH MANAGEMENT 108 KING STREET EAST -BOW,MANVILLE ONTARIO During the later part of 2009 we decided to proceed with a major renovation to our building. It was also decided that we would change the front door entrance as the existing front door was not functioning adequately. Upon applying for a building permit we were Introduced to Faye Langemaid and fhe GIP Program. Although we were somewhat skeptical at first, the application and procedures involved were quite painless. The end result was a complete makeover for our front entrance (fagade). We now have a proper, safe and attractive entrance, all of which would not have happened without the grant. Our thanks to the town staff and Faye for pointing us in fhe right direction, We constantly have people commenting on the building and improvements we have made. Due to our experience we offer our full support to this program. This is an excellent way for the Municipality to help local business owners and landlords maintain an attractive downtown. Yours v Yours FIN D. INSCH WEALTH MANAGEMENT P PER: DEL DY S A TEPHEN SC TY . 1\ H-IM a MiAk > 26 KING STREET EAST HOWMANVILLA ONT4R1O Novemher 20, 2012 Faye Langmaid Clarington Planning Dear Faye, i would We to: express my appreciation for the grant.) received for the improvement of both my buildings, 22 -24 King and 26 King Street East in Bowmanville. I have received numerous compliments on how much it has improved the. downtown, and it is nice to see a town show pride in the appearance of their, downtown core, I believe in order to survive against the big box stores, we have to keep our downtown a pleasant place to visit. People are far more receptive to visiting stores and business's when they have an inviting appearance, believe by offering grants to continually Improve our downtown, it will only help revitalize the community spirit, as we see through the BIA programs of specialty events. By helping with the exterior of many of these old buildings, hopefully !twill also give building owners the opportunity to improve and upgrade the interior, I believe strongly that all building owners have the desire to make their buildings the best they can be, but it is difficult in these economic times to do everything. I hope you will continue to support the local businesses and our downtown will flourish, Again, thank you for your support, it is truly appreciated. Sincerely, Eleanor Damant, 905- 623 -4406 1 -800- 836 -7236 fax 905- 623 -5570 =23 cif„ r I FU RN I T��.. RE Eil1 Il` ID OUTLET MAN FACTORY SHOWROOM 9S bang Street test, BoNvinar,ville, Ontario LIC IR2 TO: (905) 623 -2165 Fax, (905) 623 -1081 1 -800- 711 -9700 v, �ww.oakunlimited.ca e- tnail: sales cuoalcunl_im ted.ca . November 12, 20'12 Faye Langmaid Manager of Special Projects Planning Services Department. The Municipality of Clarin&n. 40 Temperance Street Bowmanville, On.. LI.0 3AG Faye: Please accept this testimonial onx our behalf as a CIP grant recipient for our business located in Downtown Bownlanville. For our part as a. family business and as with many small businesses located in small towns and villages, the C.IP Grants play a very important role in the long term health and viability of such businesses and Downtown,5, with the financial assistance enabling us to improve and enhance our buildings to attract potential business to our stores and the Downtown! In our partricualar case our building improvements not only enhanced our building but alsp.tbe enti:anee to the Downtorvn, as outbuilding is the first you see on the eastbound entrance into the Downtown. As a business you only even' get one chance to make a first impression to potential customers! The funding was a. very intrigzil pait in as being-able to finish the work in it's entirety and save money by completing it all at once rattier than in stages and then have to do each stage of the work as we could afford to, by having to finance it entirely on our own, We are very pleased to say that our experience in obtaining the fintding was done with relative ease in large part thanks to the guidance, assistance and professional manner which. we were privileged to enjoy from your end. On behalf of the Brawn Family I would life to thank: and eonimend you for your efforts regarding our funding and hope to be able to work witli you again for the betterment of our business and the Downtown of Bowmanvill.e. Yours truly; Gail Brown 8 °24 qASuLu p ,A N & Co• (PROFESSIONAL CORPORATION) CHAIt't'IMLi D AccoUNTANT November 28, 2012 Faye Langmaid Manager of Special Projects Planning Services Department The Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Dear Faye, Pe: CIP Program The purpose of my writing is to provide a testimonial regarding the CIP Program. My business has been located in downtown Bowmanville since first opening in 1997. From 1997 to 2008 the business was located on Silver Street near King Street, and eventually more space was required. It was a priority to stay in the downtown area, and several years were required until a desired location became available. In late 2008 the current building '(118 King Street Bast) was purchased for this purpose. While the new office building was structurally sound, since there had been several occupants over the years, with minimal investment in the property, a significant investment was required to bring the premises up to the desired appearance. In determining the most cost effective way to improve the appearance of the building, various alternatives were considered. The CIP Program provided a meaningful incentive to make improvements to the facade, and provided additional funds that in turn permitted more extensive work to be completed. Further, the planning staff was very helpful during each stage of.the program. The Bowmanville downtown has been rejuvenated in recent years, and much of King Street has taken on a new look. The CIP program has no doubt played a significant role in this process. Please do contact me if I can be of any assistance. Regards, Sullivan & Co. (Professional Corporation) Michael Sullivan Chartered Accountant 118 Kama STREET BAST, BOWMANVILLE, ONTARIO LIC IN5 TEL. 905- 697.3736 FAX 905 - 697.3758 B -MAIL; ms @n110ha018UI11Van.0a 8 °25 November 13, 2012 20 ROBERT STREET WEST, UNIT A NEWCASTLE, ONTARIO LIB 106 Bus. 905 -987 -3211 Fox 905 987 -3083 Tail Free 1 -8 66- 987 -3211 www,syvaii.com Testimonial for Clarington CounC Re: Communitv.improvement Plan Grant programs for BowmanvWe _and- Newcastle Dear members of Council: The CIP Grant programs in both Newcastle and Bowmanville have inspired our company to improve properties we have on the main streets of both communities. We encourage you to continue to expand funding to these programs. Syvan Developments Limited has been operating for over 30 years from our head office in Newcastle and has been fortunate enough to own and develop several properties in the downtown cores of both Newcastle and Bowmanville. Although we have always strived to improve our properties, the CIP grants have motivated us to complete improvements sooner than we might normally have done. In addition to the financial aid provided, the Planning Department has provided us with guidance in improving facades and improving signage so that it is in keeping with these two historic downtown areas. Of course, in all cases, we have provided well aver twice the amount of the funding provided by the Municipality.' In the case of 21 King St W in Bowmanville (former "Leisure Lady "), we have probably spent ten times the grant amounts. But the motivation provided by the existence of the grants pushes businesses like ours to get going on improvements. The facades we completed in Newcastle (83 & 85 King Ave W) were not really on our radar until we discovered that there were CIP grants. We then surveyed our inventory to see what could use sprucing up and decided to go forward with these two. In all cases, we hired locally and bought our supplies locally resulting in tens .of thousands of dollars of spin off benefitting our communities. As soon as we complete one of our downtown building improvements, we invariably have several other 8 -26 downtown property owners approach us to ask about the improvements. It often inspires neighbouring properties to do their own improvements with the result of the whole area looking much better. Planning has been encouraging and easy to deal with throughout our experience. Should you wish to discuss this further, please do not hesitate to contact Edmond or Theresa Vanhaverbeke. Sincerely, SYVAN DEVELOPMENTS LIMITED Edmond Vanhaverbeke edmo4&,syyan.com plgenerahworMcip testimonial nov 2012 "Fl reresa Vanhaverbeke theresa@syvan.com. 8 -27 Hello Faye I would like to thank you and the municipality for your work in helping Studio 37 in Newcastle on our facade improvement. Because of this grant we were able to greatly enhance the appearance of our shop at 37 King Ave. west. We couldn't have done it without you. The process of applying and processing the grant was made easy by the help of your staff. Great work! Thanks so much and keep this program going. The town is looking better because of it. Bill Schmahl Sent from my iPhone Report #: PSD- 003 -13 _. Tell 2,71 M .o. �� • File #: PLN 17.1.6 It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 003 -13 be received; and 2. THAT any interested parties listed in Report PSD- 003 -13 be notified of Council's decision. Submitted by: D id ' Crome,, MCIP, RPP Director, Planning Services FL /DJC /sn 14 December 2012 C4 r ? Reviewed by: Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 8 -29 0 10 11 1.1 Since 2002, . Council has been providing annual funding for an ongoing stewardship programme. The environmental stewardship programme was established to encourage private groups to carry out works that improve municipal lands, such as valleylands and other natural areas. 1.2 Initial uptake of stewardship funds were limited, it took time to build awareness that funding was available for stewardship projects on municipal properties. Staff direct private stewardship initiatives to the applicable conservation authority, Durham Land Stewardship Council (for Ministry of Natural Resources properties) and other programmes. 1.3 The purpose of this report is to inform Council of how the funds have been spent. Any funds - remaining in the Stewardship account (carried over from previous years) are used to assist in promoting the program for the next year. 2.1 General Guidelines When approving projects for funding, Staff have been careful to only fund projects that are on municipally owned properties, have in -kind contributions (labour and /or materials) and meet the overall concept plan for the area. Planning Services Staff work closely with Engineering and Operations Staff to ensure that the project is in the best interests of the municipality. In the case of the Trees for Rural Roads, the plantings are on private property but must be adjacent to the road. 2.2 Prior Years Works Attachment 1 provides Council with the detail of what works have been carried out in prior years. 2.3 2012 Work Council received a report on September 12, 2011 (PSD- 074 -11) outlining the Trees for Rural Road (TRR) initiative being promoted jointly by the Municipality and Conservation Authorities. The TRR purpose is to renew the road side plantings in the rural portions of Clarington. The program was announced in articles in the local newspapers, the E- update and website during the fall of 2011. There was an overwhelming response to the program. Many applications were received by the April 15, 2012 due date. Initially it was anticipated that approximately 500 whips (4' to 5' saplings) would be planted throughout Clarington as part of this program; however we exceeded this expectation and over 900.saplings were distributed (see Attachment 2 — Map of the roadways planted). 09H REPORT NO.: PSD- 003 -13 PAGE 3 During the summer and fall of 2012 a survey of the TRR participants was undertaken to determine a number of items. The feedback received will help improve the program for future years. For the most part participants were very positive about the TRR and its goal, some provided suggestions to improve the pick -up process. There has been some die off of saplings in part due to the warm early spring and the lack of rainfall during the summer, the oaks were particularly susceptible to die off due to these conditions. Most participants indicated that they were pleased with the plant types, planting instructions and survival rate. 3. CONCURRENCE — Not Applicable 4. CONCLUSION 4.1 There has been good response to the environmental stewardship program in Clarington. Since 2003 over $48,000.00 has been invested in 24 projects; however, the value of the in -kind contributions is more than double that amount. In addition, the net gain for those involved has been an understanding and long- term commitment to the community and environmental stewardship. 8 -31 • ' .,_: • bill CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Faye Langmaid Attachments: Attachment 1 — Stewardship Projects 2003 -2011 Attachment 2 — Trees for Rural Roads Map for 2012 Interested parties to be notified of Council's decision: Patricia Lowe, CLOCA Pam Lancaster, GRCA 8 -32 Attachment 1 To Report PSD- 003 -13 Previous Stewardship Projects 2003 -2011 2099 During 2011 Staff in consultation with GRCA and CLOCA developed a program geared to rural residents for the replacement of the majestic tree -lined corridors along our rural roads. The program purpose and framework were determined, application forms, postcards printed, and web presence developed. In addition press releases were issued to assist in letting members of the community know about the program. A number of newspaper articles on the' initiative helped spread the word. Applications for the spring of 2012 were already being received in the fall of 2011 and saplings for the program were reserved at a local nursery. 2090 Funding of the Ministry of Natural Resources (MNR) Rangers for one week was provided. The Ontario Stewardship Rangers work in teams of five (5) high school students (17 year olds) and a project captain. The MNR Rangers assisted the Valleys 2000 (Frank Lockhart) with the removal of log jams and brush at both Soper Creek and Bowmanville Creek. They worked with our Samuel Wilmot Nature Area Advisory Committee to build woodchip trails, in particular they re -built a wood chip trail on the east side leading to the lake, assisted in spreading woodchips around the kiosk and cleaned vegetation from around the interpretative signs. The Rangers also worked with Rev. Chisling'at the Visual Arts Centre doing work on the garden beds including planting, weeding and pruning. 2009 Funding of the Ministry of Natural Resources (MNR) Rangers for one week. The Ontario Stewardship Rangers work in teams of five (5) high school students (17 year olds) and a project captain. The MNR Rangers assisted the Courtice Lions at the Millennium Trails by clearing the creek of debris and spreading woodchips on the trail. They worked with our Samuel"Wilmot Nature Area Advisory Committee to build a new woodchip trail through the east woodlot. They assisted Valleys 2000 with mulching,the butterfly garden and tree removal in the Bowmanville Valley. In .addition they worked on the removal of Phramagites from wetland areas in the Black/Farewell Creek watershed. These projects were coordinated by the Operations and Engineering Services Departments.' Two planting projects were done in Courtice this year. In the spring buffer plantings were undertaken between the Nantucket condos and the Rob Piontek Skate Park. It included native trees and shrubs with an emphasis on coniferous planting. In the late fall native trees and shrubs were planted in the Black Creek valley between the Nantucket condos and Hwy. 2 along the creek. The planting projects have been done by Courtice Secondary School students. The goal of all the planting projects is to increase /restore the diversity of native plants in the Black Creek area. 8 ®33 2008 Funding of the Ministry of Natural Resources (MNR) Rangers for. a week of their time to assist with projects in Clarington. The Operations Department provided on site direction, for the pulling of Phramagites in the Black/Farewell Creek wetland areas for 2 days. The remaining days were under the direction of the Manager of Park Development and . included one day at the Samuel Wilmot Nature Area creating woodchip walkways;. one day with Rev. Frank Lockhart from Valleys 2000 in the Bowmanville Creek removing dead trees and path trimming /clean up, and one-day with Courtice Lions working on stream clean -up and boardwalk construction in the Courtice Millennium trails. 2007 Funding of the Ministry of Natural Resources (MNR) Rangers for a week of their time to assist with projects in Clarington. The Operations Department provided on site direction, for the pulling of Phramagites in the Black/Farewell Creek wetland areas for 2.days. The remaining. days were under the direction of the Manager of Park Development and included one day at the Samuel Wilmot Nature Area creating woodchip walkways; one day with Rev. Frank Lockhart from Valleys 2000 in the Bowmanville creating paths, and one day with Courtice Lions working on stream clean -up and boardwalk construction in the Courtice Millennium. trails. Plantings at Wilmot Creek Nature Area in partnership with the Samuel Wilmot Nature Area Committee, Engineering Services and the St. Stephen's Catholic High School students. Funding of the lumber for a continuation of the Boardwalk at Courtice Millennium Trail in partnership with Courtice Secondary School students. The students constructed the boardwalk in sections, in shop class, and then assembled it on site. This project was part of a much larger project that included the Courtice Lions Club and a Trillium Grant. 2006 In February of 2006 the Municipality hosted, in partnership with OPG, a workshop for a number of environmental groups with Evergreen. Evergreen is a not - for - profit environmental group that provides advice and funding for environmental projects. The workshop was attended by approximately 25 people representing a number of different groups. The information provided during this workshop was extremely helpful to a number of these groups. The networking opportunities for the groups were also an important aspect of the workshop. Plantings in Soper Creek valley along the pathway from the Visual Arts Centre north in partnership with the Planning Services Department World Town Planning Day event and Bowmanville High School students. ,Sponsorship of a workshop for municipal staff from throughout the Region of Durham regarding private wells and septic systems and their impact on the environment. The workshop was provided by Dr. Mary Jane Conboy of the Well Wise Centre which opened in Orono early in 2007. The intent of this workshop was to educate municipal staff (building and planning) to ensure consistent messages are provided across the Region to residents on wells and septic systems. 8 -34 Provided funding for the lumber for Boardwalk at Courtice Millennium Trail in partnership with Courtice Secondary School students. The students constructed the boardwalk in sections, in shop, class, and then assembled it on site. 2005 Boardwalk behind Courtice Complex in. partnership with Courtice Secondary School students. The funding provided the lumber necessary for the project, again the students constructed the boardwalk in sections, in shop class, acid then assembled them on site. Plantings in Soper Creek valley along the pathway from the Visual Arts Centre north to Hobbs Avenue, in partnership with Valleys 2000 and Bowmanville High School students who provided the labour. 2004 Creek crossing in Bowmanville Valley in partnership with Valleys 2000 and Courtice Secondary School students. The funding provided the lumber necessary for the project, the students built and installed the.crossing. 2003 Plantings in the Bowmanville Valley along the pathway from Spry Avenue north. In -kind labour provided by Planning Services Staff and Valleys 2000. F- 8 -35 Al"t p I'll-lis . .... ..... Fm -0 "M Leadi�tg the Way 1';JA;,l[q t4l Mall Date: January 7, 2013 Resolution: By-law : N/A Report #: PSD- 004 -13 File 's: COPA 2011 -0004 and ZBA 2011 -0017 ZONING Subject: APPLICATIONS TO AMEND THE CLARINGTON OFFICIAL PLAN AND AND •' PROPOSED ",.O CONTAINING DWELLING APPLICANT: 1351739 ONTARIO LIMITED • I 1 • `. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 004 -13 be received; 2. THAT Amendment No. 88 to the Clarington Official Plan submitted by 1351739 Ontario Limited to add a "High Density Residential" symbol to the subject lands to permit the development of nineteen (19) apartment units as contained in Attachment 7 be adopted and the By -law adopting the Official Plan Amendment contained in Attachment 8 be passed; 3. THAT the Zoning By -law Amendment application submitted by 1351739 Ontario Limited be approved as contained in Attachment 9; 4. THAT the Holding (H) symbol be removed from the Residential Exception (R4 -33) zone once all site plan matters have been addressed; 5. THAT the Region of Durham Planning Department and Municipal Property Assessment Corporation be forwarded a copy of this report and Council's decision; and 6. THAT all interested parties listed in Report PSD- 004 -13 and any delegations be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 .TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 8 -37 f ,e Submitted by: Reviewed by: (j F44-0; D ' . rome, MCIP, RPP Franklin Wu Director of Planning Services Chief Administrative Officer ATS /CP %df 19 December 2012 1:1 Applicant/Owner: 1351739 Ontario Limited 1.2 Proposed Official Plan Amendment: To amend the Clarington Official Plan by: ® Adding a high density residential symbol on the land use schedule; ® Adjusting the population for the Emily Stowe Neighbourhood from 6100 to 6150; and ® Adjusting the high density housing target for the Emily Stowe Neighbourhood from 0 to 25, and the high density housing target for Courtice from 550 to 575, including all changes to corresponding totals. 1.3 Proposed Zoning By -law Amendment: To rezone the subject lands from Neighbourhood Commercial Exception (C2 -5) one to an appropriate zone to permit the proposed 4 storey, 19 unit apartment building. 1.4 Area: 10.2 ha 1.5 Location: The subject lands are located in part of Lot 31, Concession 2, former Township of Darlington and described as Block 3, Plan 40M- 1822. The subject lands are also referred to as 2640 Trulls Road South, Courtice (Attachment 1). 2.1 The subject block was approved as a future development block and created through a plan of subdivision that received draft plan approval in 1992 and was subsequently registered. The rezoning of the block was withheld until the finalization of a site plan application under review at the time. 2.2 In 1996, the lands were rezoned Neighbourhood Commercial Exception (C2 -5) Zone, which permits a range of commercial uses, including a medical or dental clinic and office space. Site plan approval was granted for a 500 square metre building containing a medical /dental clinic and a pharmacy. The agreement was registered on title, but a building permit was never applied for and the development of the site never materialized. 2.3 The current owner of the subject lands applied for an official plan amendment and a rezoning to allow for a 19 -unit, four storey apartment building on the site. The applicant indicates that the apartment units will be rental units. A preliminary site plan is included as Attachment 3. 2.4 The applicant's consultant submitted a planning justification report, a traffic impact assessment, and a shadow study in support of the proposed developments. 2.5 Public consultation included the statutory Public Meeting held on July 11, 2011 and a Public Information Centre held on September 12, 2012. This recommendation report summarizes public concerns, and discusses revisions to the development concept as a result of the feedback. 3.1 The subject property is a block within a previously registered plan of subdivision. The lands are currently vacant: There are two existing driveways located along Trulls Road (Attachment 2). 3.2 Surrounding Uses North: Existing medium density street townhouse units South: Open space block containing stormwater flow (part of Robinson Creek Regulatory floodplain) and zoned Environmental Protection; existing low density residential development East: Existing low density residential development; lands designated Special Study Area 1 (Courtice Town Centre Area) West: Existing medium density street townhouse units and low density residential development 4.1 2005 Provincial Policy Statement (PPS) The PPS identifies settlement areas as the focus of growth. Land use patterns within settlement areas shall be based on the efficient use of land, infrastructure and other public services, such as public transit. Opportunities for intensification and redevelopment shall be indentified and promoted. A full range of housing options should be promoted. Land uses that promote the minimization of vehicle trips and support transportation choices, including public transit should be encouraged. The applications are consistent with the PPS. 4.2 Growth Plan for the Greater Golden Horseshoe (Growth Plan) The Growth Plan provides a framework for accommodating growth in both existing built up areas, through intensification and redevelopment. The subject lands are within the defined built up area. By 2015, a minimum of 40 per cent of all residential development occurring annually within the Region of Durham is required to be within the built -up area and will be further allocated through the Clarington Official Plan. Reducing dependence on the automobile is achieved through the development of mixed -use, transit- ,= V':11:1611.4 supportive, pedestrian - friendly urban environments. Complete communities are those that offer a mix of land uses and high quality public open spaces with easy access to local stores and services. Major growth is to be directed to areas serviced by existing or planned municipal infrastructure, such as water and sewer services. Approval of the applications would meet the objectives of the Growth Plan. 5.1 Durham Regional Official Plan Within the Durham Regional Official Plan, the lands are designated as Living Area. Lands designated as Living Area permit the development of communities with defined boundaries, incorporating the widest possible variety of housing types, sizes and tenure. The subject lands are located along Trulls Road, which is designated as a Type "B" Arterial. In consideration of development applications in designated Living Areas, regard shall be had for the intent of the proposed plan to achieve the following: ® A compact urban form; The use of good urban design principles; ® The provision of convenient pedestrian access to public transit, educational facilities and parks; A grid pattern of roads; ® The provision and distribution of parks, trails and pathways and educational facilities; • The types and capacities of the existing municipal services and infrastructure, such as roads, sanitary and water services and • The balance between energy efficiency and cost. The applications are consistent with the Regional Official Plan. 5.2 Regional Official Plan Amendment No. 128 (ROPA 128) Through ROPA 128, the Region has implemented the Growth Plan objective of accommodating on a Region -wide basis, a minimum of 40% of all residential development through intensification within built -up areas. ROPA 128 includes policies on promoting healthy, sustainable and complete communities. The applications would satisfy the objectives of ROPA 128. 5.3 Clarington Official Plan In the Clarington Official Plan, the lands are designated Urban Residential. The Urban Residential designation would allow for Low Density residential development 8 -41 IV 9Z4 f !.1 I RIK FORM (predominantly in the form of single detached and semi - detached dwellings) between 10 — 30 units per net hectare. Table 9 -1 from the Clarington Official Plan has been provided below. The built form and height for the proposed development is normally considered medium density however, given the number of units relative to the area of the site, the development is within,the high density range. Table 9 -1 Residentlai'Density Standards Density Net Density' Predominant Maximum General Category (Units Per Housing Forms Height Locational Net Ha) Criteria Low Density 10,-30 Single Detached 2.5 Storeys Generally internal Semi - Detached /Link to neighbourhoods Duplex Medium 31 -60 Townhouses 4 Storeys Within Town or Density Triplex/Quadruplex Village Centres, Low Rise adjacent to arterial Apartments Mixed roads, or within Use developments 100m of an arterial /collector road intersection High. Density 61 —100 Medium Rise 6 Storeys Within Town or Apartments Village Centres Mixed Use and adjacent Developments Medium and High density residential development will be reviewed on the basis of the following site development criteria: ® The site is suitable in terms of size and shape to accommodate the proposed density and building form; ® The proposed development is compatible with the surrounding neighbourhood in terms of scale, massing, height, siting, setbacks, shadowing, and the location of parking and amenity areas; ® Adequate on -site parking, lighting, landscaping and amenity areas are provided; and, ® The impact of traffic on local streets is minimized. The Clarington Official Plan contains policies that encourage the creation of affordable rental housing and intensification that is compatible and sensitive to the physical character of the existing neighbourhood. Residential intensification is permitted where there is adequate hard and soft services; access to community facilities, shopping and transit; capacity in the road system to accommodate traffic; adequate onsite parking; and, the proposal is physically compatible with the surrounding neighbourhood. A significant woodland and a stream are within 120 metres of the subject site. However, this block has been created through a plan of subdivision, lands to be developed and . lands to remain in their natural state have already been determined. The preparation of an environmental impact study is not required. 8 -42 Trulls Road is a Type B Arterial Road. Type B Arterial Roads are designed to move significant volumes of traffic at moderate speeds from one part of the Municipality to the other. Generally, one access to a Type B Arterial Road is permitted for every 80 metres. The application to amend the Official Plan satisfies the criteria for medium and high density sites and would continue to be supported by the overall goals and objectives of the Official Plan. 5.4 Clarington Official Plan Amendment No. 77 (OPA 77) OPA 77 incorporates urban design policies that support high quality design of public and private spaces. The policies give priority to sustainable design, walkability and accessibility, land efficiency and compact communities. The design of buildings should not negatively impact adjacent buildings or detract from the identity or character of an area. Public streets are to include street trees and plantings to enhance the attractiveness of the street. Green development standards are also encouraged. The applications are supportive of the policies of OPA 77. Should the applications proceed, Staff will ensure the design objectives are implemented through the site plan process. 6.1 Within Comprehensive Zoning By -law 84 -63, as amended, the lands are "Neighbourhood Commercial Exception (C2 -5) ". The C2 -5 zone permits: • Business, professional or administration office, • Day nursery; • Dry cleaners distribution centre; • Eating establishment; take -out; • Laundry, coin - operated; • Convenience store; • Medical or dental clinic; • Private club; • Retail commercial establishment; and Service shop; personal. 6.2 Under the C2 -5 Zone, the maximum permitted height is 10 metres (32.8 feet) or approximately 3 storeys. 6.3 A maximum of one dwelling unit for each non - residential use is also permitted by the C2 -5 Zone subject to meeting all the zone provisions. 6.4 The proposed Zoning By -law Amendment has been tailored to reflect the development plan on a site - specific basis, including a maximum height provision of 13.6 metres (44.5 feet) or approximately 4 storeys and a minimum front yard setback of 3.0 metres. AME REPORT NO.: PSD ®004 ®13 PAGE 8 7. SUMMARY OF BACKGROUND STUDIES 7.1 Planning Justification Report prepared by D.G. Biddle & Associates Limited, May 2011 The proposal was reviewed in detail against the PPS, Growth Plan, Durham Regional and Clarington Official Plans. The report finds that the subject site is an appropriate location for the intensification of development within the well - serviced neighbourhood. Trulls Road is designed to handle high traffic volumes which will provide good and efficient access. The site is also across from the Courtice Town Centre area, which will provide future retail and support services to the future residents. The site is suited for higher density rental accommodation and is served by Durham Regional Transit and GO Transit on Highway 2, a short distance from the site. 7.2 Traffic Impact Assessment prepared by Tranplan Associates, November 1, 2012 The Traffic Impact Assessment finds that the traffic generated by the proposed development will have no perceptible level of impact on the existing road network. The site generated traffic will be much less than the hourly /daily fluctuations on a typical urban collector /arterial roadway. There will be no meaningful delays as a result of the proposed development. The traffic generated does not warrant any road improvements such as dedicated turning lanes. 7.3 Shadow Study prepared by SA Corporation, November 2, 2011 In response to concerns raised at the Public Meeting, a shadow study has been prepared. Excerpts of the shadow study illustrating the morning and noon impacts for each period, worse case scenario, included as Attachment 6. The study models shadow effects at four times throughout the year — during the longest day, the shortest day and during both the spring and fall equinox. During the fall, winter and spring months, the proposed building would cast limited shadows during the early morning hours. Otherwise the shadows will be contained on the apartment site itself. The study also shows that the townhouse units along Bushford Street will cast limited shadows onto the apartment site during the evening hours at certain times of the year. The shadow study demonstrates that this building will not result in significant shadow impacts on adjacent private properties. 8. PUBLIC SUBMISSIONS 8.1 A Public Meeting was held on July 11, 2011. Public Notice was given by mail to each landowner within 120 metres of the subject site and public meeting signs were erected along the Trulls Road frontage of the site. 8.2 An Open House was held on September 12, 2012 at Dr. Emily Stowe Public School in Courtice and was well attended. 8.3 'Several objections to the development have been received including a petition containing approximately 65 entries. Concerns raised by area residents can be summarized as follows: 8 -44 ® Residential use is inappropriate at this density and lot is too small; Proceed with townhouses or plaza as originally planned; ® Parkland /green space is a more suitable use for the site; ® Negative youth /criminal activity will increase; ® Neighbourhood will decline and become undesirable; • Police presence is currently lacking; • Property values will decrease; • Noise levels will increase in the area; • Car lights may spill onto neighbouring properties; • On- street parking conflicts and traffic congestion; • Increased pollution; • Increased garbage; • Privacy will be compromised; • Rental units could become geared -to- income or co -op; • Condominium units would be preferred; • No community or municipal benefit to the development; • Shadow impacts on adjacent properties; • Building is too high; • Safety is a concern; • Need additional /improved landscaping; • Lack of area amenities; • Question timing of Courtice Town Centre Area;- • Revisions proposed by applicant do not satisfactorily address concerns; Higher fencing is preferred; • Increased traffic will negatively impact emergency response times, given the location of the fire station; and • Concern of overpopulation of schools in area. 8.4 One written submission in support of the applications has been received. Members of the public that supported the application attended the open house and discussed their support with staff. Staff have received calls inquiring about the timing of the building and contact information for future rental opportunities. •►iTI ,__", 9.1 Durham Regional Planning Department The Durham Regional Planning Department finds that the proposed amendment would be permitted by the policies of the Regional Official Plan as the proposal promotes a higher density use for the site. Similarly, the amendments would be consistent with the PPS and supportive of the Growth Plan objectives. The Region is satisfied there is no concern of potential contamination of the site and highlight the need to complete a noise study and to satisfy CLOCA's requirements with respect to stormwater management, servicing and grading. 8 -45 -•- _ - 1 Trulls Road may require road widening which can be addressed through the site plan process. Municipal sanitary and water services have been installed to the property line. 9.2 Central Lake Ontario Conservation Authority ( CLOCA) While CLOCA does not object to the proposed applications, the applicant will be required to demonstrate through the detailed site plan design that the building will not be impacted by any potential floodwaters. The applicant is required to submit for approval a grading and drainage plan; a servicing plan and a sediment and erosion control plan. The block is part of an overall subdivision plan, therefore the applicant is not required to address water quality on site. CLOCA encourages a 'best efforts' approach on site such as draining clean roof water to grassed areas. Significant woodland areas are identified in the vicinity of the site. The design of the building is encouraged to implement measures to lessen impact to migratory birds, such as non - reflective materials. A permit from CLOCA will be required prior to any site grading or development. 9.3 OtherAgencies The Kawartha Pine Ridge District School Board, Bell Canada, Rogers and Enbridge Gas offer no objections. 10.1 Enpineerincp Services Department Clarington Engineering Services has no objection to the Official Plan Amendment or Zoning By -law Amendment. During site plan approval, the applicant will be required to satisfy the Engineering Services Department regarding the following: a) The site plan must utilize the two entrances (as one - way -in and one - way -out) which currently exist on Trulls Road and which were constructed at the time that Trulls Road was reconstructed to facilitate development of these lands. b) The site is currently stubbed to the property line for storm sewer, sanitary sewer and water. These existing stubs must be utilized to service the site. c) A site grading plan and stormwater management plan must be submitted by a Professional Engineer which demonstrates that the major and minor runoff flows from the site will be conveyed in accordance with the Robinson Creek Master Drainage Plan. These plans will be subject to the approval of the Director of Engineering Services and CLOCA. d) The subject property was provided with accesses and servicing at the time that Trulls Road was reconstructed. The applicant will be required as a condition of site plan approval to reimburse the Municipality for 100% of the cost for the 8 -46 installation of the entrances and the storm sewer stub to the property line. 10.2 Clarington Fire and Emergency Services have highlighted the need for a fire hydrant connection within 45 metres. The Building Services Division of the Engineering Services Department has no objection to the applications. Fire routes and water for fire - fighting is part of the site plan review process. 11.1 Although a number of residents simply objected to the idea of a proposed 4- storey building, a number of issues were raised with the design of the proposal. Since the public meeting held in 2011, the applicant and their consultants have worked towards addressing residents' concerns. An open house was held to present revised plans and additional details of the development. A review of the concerns, and.the efforts to address the concerns are outlined below, followed by staff comments on the applications. 11.2 Suitability of Site Location The site is a suitable size and shape to accommodate the proposed density and building form. The site can accommodate the on -site parking requirements; provides adequate landscaped open space; and, both indoor and outdoor amenity space that satisfies the Municipality's Amenity Guidelines for Medium and High Density Residences. The site is located proximate to the Courtice Town Centre area. A draft Courtice Main Street Secondary Plan contemplates a mix of commercial, residential and community facility uses having a maximum he of 6 storeys for the Town Centre area. The proposed 4 storey residential building is appropriate for the subject lands as it will serve as a transition between low -rise (2.5 storeys) built form to a medium -rise (up to 6 storeys) built form permitted in the Town Centre area. The creation of affordable rental units is encouraged by all levels of government including the Clarington Official Plan. The applicant has,demonstrated the proposal is compatible and sensitive to the physical character of the neighbourhood. 11.3 Density The proposed apartment building meets the high density criterion (95 units per hectare), however the built -form being a four storey building along and arterial road permissible under the medium density category according to the Official Plan. The development is also adjacent to existing townhouse development to the north and west providing an appropriate transition in form and density. A proposed Official Plan Amendment (Attachment 7) allows for the increased density on the site. 11.4 Site Design In an effort to address resident concerns, the applicant has amended the preliminary site plan. A summary of the changes is outlined as follows: 8 -47 an In V ii ' • ' I 1 1 M Provided Landscape details — to demonstrate how the rear yard can be attractively landscaped, the applicant has provided a preliminary landscape plan (Attachment 5). The rear yard would include a wooden pergola. The space would be treated with a mix of interlock pavers, grassed areas and gardens. Benches and tables are also included on the plan. The 1.8 m privacy fencing will be maintained and high- branching deciduous trees can be planted to assist in screening along the west property line. Other Site Design Considerations - the building design does not include balconies for any of the units. All outdoor amenity space is provided in the rear yard at ground level. The architect chose a design without balconies as upper floor outdoor space can give the impression that residents using outdoor balcony space can more easily look down into abutting rear yards. Another common concern relates to the storage of waste and recyclables. Both the original and revised plans incorporate an internal garbage room to accommodate garbage, recyclable and compostable materials. Should the Official Plan and Zoning Amendment be approved through the site plan approval process, the Planning Services Department would require the applicant to: a) implement measures relating to stormwater previously as part of the site plan review process in accordance with the recommendations of the Robinson Creek and Tooley Creek Watershed Study; b) incorporate street tree improvements to be undertaken on Trulls Road; c) provide on -site landscaping in accordance with the Municipality's Guidelines; d) provide indoor and outdoor amenity areas in accordance with the Municipality's Guidelines; e) provide a lighting plan in accordance with the Municipality's Guidelines; and f) provide an indoor bicycle storage area. 11.5 Parkinq The preliminary site plan satisfies the parking requirements of Zoning By -law 84 -63, as amended. The by -law requires 1 parking space for every 1- bedroom unit and 1.25 spaces for every 2- bedroom unit: The plan shows a total of 27 parking spaces, whereas a total of 23 are required, with four extra parking spaces that could be used for visitor parking. The proposed site plan complies with the Zoning By -law. Parking on neighbouring streets has been highlighted as a concern. On- street parking is permitted along Trulls Road, Sandringham Avenue, Strathallan Drive and Bushford Street, subject to satisfying the regulations of the Municipality of Clarington Traffic By- law. 11.6 Traffic The Traffic Impact Assessment addresses concerns relating to traffic and congestion along Trulls Road and demonstrates there will be a neglible increase to traffic. Staff concurs with the findings of the assessment. 8 -49 The Traffic Impact Assessment states the site would function with a one -way driveway and utilizing the two existing access points to the site. The entrance would be the southernmost access, and the exit would be the northernmost access. The site plan could be modified to provide a narrower driveway width (from 6 metres to 4.5 metres) and provide additional landscaping around the perimeter of the site to further buffer the parking area from neighbouring properties. 11.7 Shadow Effects on Abuttinq Properties Section 7.3 discusses the findings of the shadow study. The shadow study demonstrates that this building will not result in significant shadow impacts on adjacent private properties. Planning staff agree with the findings of the shadow study. 11.8 Planninq comments Planning staff are satisfied that the applicant has appropriately addressed resident, staff and agency concerns to the extent possible. The proposed rental apartment building is supported by provincial, regional and local planning policies and staff concurs with the findings of the Planning Justification Report prepared by the applicant's consultant. The development can satisfy the criteria for Medium and High density as provided in the Clarington Official Plan: • The site is suitable in terms of size and shape to accommodate the proposed density and building form; • The proposed development is compatible with the surrounding neighbourhood in terms of scale, massing, height, siting, setbacks, shadowing, and the location of parking and amenity areas; • Adequate on -site parking, lighting, landscaping and amenity areas are provided; and, • The impact of traffic on local streets is minimized. As discussed the transitional location between lower densities to the west and the Main Central Area, and along an arterial road, makes this an appropriate location. There are no technical reasons, traffic - related or otherwise, why the development cannot proceed. Design considerations will continue to be reviewed during the site plan approval process and the applicant will be required to follow through on the mitigative measures provided to date and will be required to work with staff to ensure the site design best fits into the neighbourhood with the least impact. 11.9 All taxes payable to the Municipality of Clarington have been paid in full. 12. CONCURRENCE - Not applicable 1 • • ME, 1.1 1. 13.1 In consideration of the findings of all supporting studies, comments received from circulated agencies and area residents, and based on review of the proposal, staff recommends that the proposed Clarington Official Plan Amendment (Attachment 7) and Zoning By -law Amendment (Attachment 9) be approved. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Anne Taylor Scott Attachments: Attachment 1 - Key Map Attachment 2 - Air Photo of Site Attachment 3 - Preliminary Site Plan Attachment 4 - Preliminary Elevation Drawings Attachment 5 - Preliminary Landscape Plan Attachment 6 - Shadow Study Attachment 7 - Proposed Official Plan Amendment Attachment 8 - Clarington Official Plan Amendment Adopting By -law Attachment 9 - Proposed Zoning By -law Amendment Interested parties to be advised of Council's decision: Glenn Genge Donna Lanigan Diana Curie Larry Williamson Tony Ten Westeneind Rodney and Karen Sturge Lee Anne Kelly Chris Foster and Jan Wooler Foster Patricia Long Rebecca and Dan Regehr June Trimble Rondi Blackall and Lierre,Dufresne Ann Arbour Gale and Vince Nasso Mrs. Gerry Walker Mary Ellen and Richard Rice Debbie Leighton Karen and Doug Wright Maria and Janusz Zielinski Amanda Jones Denis and Audrey St. Pierre Leah and Steve Whyte Tony Provenzano Gail Syme Joan and Harold Jones Kai Somogyvary Susan Marsh Josh Miller Udana Ruel Phile Reid .0'- Barbara and John Chapman Terry and Pat Toutant C. Lawrence B. Wiederhold Corey Carter Allan Van Ginkel M. Strand Lloyd Martin 8 ®52 DURHAM - W z w U m U) UJ O Cr_ � � U U z Z �Q 75 U �_ w' U W !Y U Z Z Q U I, M 00 Cal W Open,,Space SANDRINGHAM DR WE Facility = Density; = Residential'. N SANDRINGHAM DR W z Q J Property Location Map (Courtice) - �� 1111110 ��IIII��►/ �p I 111111111111 ��� �- D� O� / /IIIIIIIIII = � p __IIIIIIIIII /I�j�� O:� / /IIIIIIIIIIIII� Oi�� O OIIIIIIIIIIIillll ��� � ____ M 00 Cal W Open,,Space SANDRINGHAM DR WE Facility = Density; = Residential'. N SANDRINGHAM DR W z Q J Property Location Map (Courtice) ® Medium Density Residential ZBA'2011 -0017 Zoning By -law Amendment .COPA 2011 -0004 Clarington Official Plan Amendment Owner: 1351739 Ontario Ltd —I O x CD O �D rt C >y o3 O P CD CD W 1" - �� 1111110 ��IIII��►/ �p I 111111111111 ��� �- D� O� / /IIIIIIIIII = � p __IIIIIIIIII /I�j�� O:� / /IIIIIIIIIIIII� Oi�� O OIIIIIIIIIIIillll ��� � ____ ® Medium Density Residential ZBA'2011 -0017 Zoning By -law Amendment .COPA 2011 -0004 Clarington Official Plan Amendment Owner: 1351739 Ontario Ltd —I O x CD O �D rt C >y o3 O P CD CD W 1" Attachment 2 To Report PSD- 004 -13 8 y ado.H'siim Asia Ilk dM i ' "....._.. ._x ♦�k ' 1 8 ®54 0 O V Q C� OD I Ul --4 k-M --U abbott LAWSON GAY ELZ--'f—- LEFrSVE A-7 I RIG;HT SIDE ELEVATION abbott LAWSON GAY M-cra- BDE EL&AMN A-5 -20­ RD REPECTVE �� NOT TO SCALE SRW,E• FIRE ROUT ANNULAR BANG & IT.AWKm W ACCORDANCE NTH MGNWAY TRAFFIC ACT & KUNICPAL BY -LAMS II IM ALSO -I&- RD REFLECTVE TO BE INSTALLID ALONG ACCMBLE PARKING I -20­ RD REPECTVE FIRE ROUTE - NO PARKING SIGN NOT TO SCALE SRW,E• FIRE ROUT ANNULAR BANG & IT.AWKm W ACCORDANCE NTH MGNWAY TRAFFIC ACT & KUNICPAL BY -LAMS TO BE INSTALLED ALONG FIRE RW7E IM ALSO -I&- RD REFLECTVE TO BE INSTALLID ALONG ACCMBLE PARKING I 4 ACCEPTABLE INTEROwTORY STROKE E 1 27 RED REFLECTIVE 4 4th FLOOR: 1 BEDROOM ANNI" BAND -TE REFLECTVE MM of 2 BEDROOM 4 REC REFLECTVE BACKGROUND n 1 INTEFIXCTCRY MM -BWE RTFLECTIVE E BAC CR— ANO . E MOTE REFLECTIVE BACKGROUND WTUR E MIIN WHITE ° REFLECT VE SYMBOL T BLACK LETTERS AM BO.ROER ZONE -BLACK LETTERS -BCK BOROER U _ BLACK BORDER ACCESSIBLE PARKING SIGN FIRE ROUTE - NO PARKING SIGN NOT TO SCALE NOT TO SCALE HM 1. ACCESSIBLE PARKING SPACE TO BE SIGNED HOV.2 1. 'NO PARIONG FIRE ROU7r SKINS -NP�- & IT.AWKm W ACCORDANCE NTH MGNWAY TRAFFIC ACT & KUNICPAL BY -LAMS TO BE INSTALLED ALONG FIRE RW7E 2. 'ACCESa E PARKuw 9GN -APB 2 IN FIRE ACCOROANCEOM�TNE O. ME C SECTON 125, TO BE INSTALLID ALONG ACCMBLE PARKING I 4 II 1 BEDROOM PROPOSED SITE DEVELOPMENT PLAN_ Attachment 3 To Report PSD- 004 -13 I / x X % D U) Q O KEY PLAN NOT TO SCALE PART OF BLOCK 136 REG. PLAN 1OM -820 MUNICIPALITY OF CLARINGT ®N REGIONAL MUNICIPALITY OF DURHAM PERTINENT SITE INFORMATION CURRENT ZONING MEDIUM DENSITY PROPOSED ZONING HIGH DENSITY �ROPOSED ZONING: — LOT AREA: BUILDING COVERAGE: — LANDSCAPED AREA: — PARKING & DRIVE AREA: SUITE BREAKDOWN: HIGH DENSITY 1995.97 sq. /m. 518.74 sq. /m. (25.99%) 710.11 sq. /m. (35.58%) 767.12 sq. /m. (38.43 %) 1st FLOOR: - 1 BEDROOM 2 2 BEDROOM 2 2nd FLOOR: 1 BEDROOM 1 - 4.75 2 BEDROOM 4 3rd FLOOR: 1 BEDROOM 1 27 2 BEDROOM 4 4th FLOOR: 1 BEDROOM 1 0 2 BEDROOM 4 TOTAL SUITES: 19 PARKING REQUIRED: 1 BEDROOM UNITS: 5 (5x1 CARS) 2 BEDROOM UNITS: 17.5 (14x1.25 CARS) VISITOR PARKING 4.75 (19x0.25 CARS) TOTAL PARKING REQUIRED: 27.25(27) PARKING PROVIDED: 27 LOADING AREA REQUIRED: 1 (4.0m x 11.0m) LOADING AREA PROVIDED > 0 (4.Om x 11.0m) NO. DATE REVISION Bt, d<s�n� -,,,'e M; pe p,;CSC;nv;oa, esxereu�nws;;E rnVrww ...VncT wmve o-ew9AamN Ca.a Er.a :§M,. - SITE PLAN APARTMENT BUILDING FOR: wAn OVAUF(W INF099NATK1x R^rmmmewTR . mpwzns,.✓ »ears to C �O t R ABBOTT 247 . Z 1:200 TRILLS RD. S. B sGNAna+B drafting design R.A. C.e.R. ��pE� ^1p�N WFORLATION ` V ®� cx �r Em FRy�Cf no. wvznA.+ ne. �% m: (soOru -em, rwc pae)nr,oen RAYAEIBOTTLTO. 2.. NOV. 2010 10 -076 war_ cc+ COURTICE, ONTARIO m =., I FRONT ELEVATION abbott LAWSON GAY pK 0 03 FROWELEVATION 0 (D :3 1 -rt:- REAR ELEVATION 00 I Cn co 2— abbott LAWSON GAY =-ZV- FEAR ELVAMN A-6 gzw e 0 w F� it L9 Z Z a w M jr m °� �W ° I���:_SfLUi ww t w >W D - C ERR SC o� ..r y� 4 3�• �g7 ' (NI aaPP�i I =I II gzw e 0 w F� it L9 Z Z a w M jr m °� �W ° ww t w >W D - C ERR SC o� ..r J❑ J fp W.- Attachment 5 zi To Report PSD- 004 -13 ❑m z I., a °Z w p a y1 ;k mgr; w m °� �W t E - C ERR SC o� ..r y� 4 3�• �g7 ' (NI aaPP�i Hull -1 W.- Attachment 5 zi To Report PSD- 004 -13 ❑m z I., a °Z w p a y1 ;k Attachment 6 To Report PSD- 004 -13 MARCH 21, 9 AM MARCH 21, 12 PM . . S JUNE 21, 9 AM JUNE 21, 12 PM SEPTEMBER 21, 9 AM SEPTEMBER 21, 12 PM 8 °611, DECEMBER 21, 9 AM DECEMBER 21, 12 PM AMENDMENT NO. 88 Attachment 7 To Report PSD- 004 -13 TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN PURPOSE: The purpose of this amendment to the Municipality of Clarington Official Plan is to provide for an increase in residential density to accommodate the development of a four storey, 19 -unit residential apartment building on lands within the Emily Stowe Neighbourhood of the Courtice Urban Area. LOCATION: The subject site is municipally known as 2640 Trulls Road South, Courtice, which is located on the west side of Trulls Road, south of Strathallan Drive and north of Sandringham Drive. The site is within Block 3, Plan 40M -1822 and is located within part of Lot 31, Concession 2, in the Former Township of Darlington, Municipality of Clarington. BASIS: This amendment is based on the resolution of the General Purpose and Administration Committee on January 7, 2013 with respect to Official Plan Amendment application COPA 2011 -0004. ACTUAL AMENDMENT: The Municipality of Clarington Official Plan is hereby amended by: i) amending Map A2, as indicated on Exhibit "A "attached to this amendment as follows; a) adding an "H" High Density Residential Symbol; ii) amending Map H1, as indicated on Exhibit "B" attached to this amendment as follows: a) changing the population of the Emily Stowe Neighbourthood from 6100 to 6150 and; iii) amending Table 9 -2 as indicated by: a) adjusting the housing targets for the Courtice, Emily Stowe Neighbourhood (N8) Housing Targets as follows: i. High Density Units from 0 to 25 ii. Total Units from 2300 to 2325 iii. Amending all corresponding totals. IMPLEMENTATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended regarding implementation of the Plan shall apply to this Amendment. INTERPRETATION: The provisions set forth in the Municipality of Clarington Official Plan, as amended, regarding the interpretation of the Plan shall apply to this Amendment. ���G�oC�o� ooQoo QmondraeM W1 a. 88 To �rh ° MunldpaDoty of Uadngtron o0�r�°oc a Nan Pirgap Q29 L. nd Use, CouMc a Man area J om HASH ROAD SPECIAL POLICY R rE A F M ❑w6w w■ O ■Q F r 00 00m_ 4 NP ADD HIGH DENSITY iw RESIDENTIAL. SYMBOL W e C i Exhibit Amendment No. 88 To the Municipality of Clarington Official Plan, Map 1-11, Neighbourhood Planning Units, Courtice Urban Area 3 WORDEN (3900) 10 DARLINGTON (2400) 9 PENFOUND (3950) 11 BAYVIEW (4500) I I 12 FAREWELL HEIGHTS 4 HIGHLAND (4100) 5 GLENVIEW 6 HANCOCK (2900) MAP H1 NEIGHBOURHOOD PLANNING UNITS COURTICE URBAN AREA OFFICIAL PLAN MUNICIPALITY OF CLARINGTON JANUARY 1, 2010 REFER TO SECTIONS 6 AND 9 N URBAN BOUNDARY NEIGHBOURHOOD BOUNDARY (1000) POPULATION ( *) SEE SECTION 17.6 0 260 520 1,040 1,560 2,080 Metres ®_ ®_ ®_ ®e ®_ ®_ ®_ ®_ ®I HIGHWAY 401 1 I I I 1 �NR 1 1 LAKE ONTARIO MP-71 Attachment 8 To Report PSD- 004 -13 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2013- being a By -law to adopt Amendment No. 88 to the Clarington Official Plan WHEREAS Section 17 (22) of the Planning Act, R.S.O. 1990, as amended, authorizes the Municipality of Clarington to pass by -laws for the adopt or repeal of Official Plans and Amendments thereto; AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend the Clarington Official Plan to permit the development of a four storey, 19 unit apartment building at 2640 Trulis Road, Courtice; NOW THEREFORE BE IT RESOLVED THAT, the. Council of the Corporation of the Municipality of Clarington enacts as follows: 1. That Amendment No. 88 to the Clarington Official Plan being the attached Explanatory Text is hereby adopted. 2. This By -law shall come into force and take effect on the date of the passing. hereof. BY -LAW passed in open session this day of 2013. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk ._ .. Attachment 9 To Report PSD- 004 -13 CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY -LAW NO. 2013- being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for the Corporation of the former Town of Newcastle WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2011 -0017; NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Section 15.4 "SPECIAL EXCEPTIONS - URBAN RESIDENTIAL TYPE FOUR (R4) ZONE" is hereby amended by adding thereto, the following new Special Exception 15.4.33 as follows: "15.4:33 URBAN RESIDENTIAL EXCEPTION (R4 -33) ZONE Notwithstanding Sections 3.1 j. iv. and vi. 3.13, 3.16 a., 3.21 a., 15.2 a), b), c), g), h), i), those lands zoned R4 -33 shall be subject to the following zone provisions: a) Density (maximum) 19 units b) Lot Frontage (minimum) 65 metres c) Yard Requirements (minimum) i) Front Yard 3.0 metres ii) Interior Side Yard (southerly) 2.5 metres iii) Interior Side Yard (northerly) 32.0 metres iv) Rear Yard 7.0 metres d) Building Height (maximum) 13.6 metres e) Balconies are not permitted in the R4 -33 Zone. f) No structure, hedge or obstruction, including a parking space; that is more than 0.75 metres in height is permitted within 1 metre of any street line where such structure, hedge or obstruction will impede vision between a height of 0.75 metres and 2.5 metres above the centerline grade of an ' access from any improved street to any lot. g) No loading space is required. h) A minimum of 27 parking spaces shall be provided. 2. Schedule "4" to By -law 84 -63, as amended, is hereby further amended by changing the zone designation from "Neighbourhood Commercial Exception (C2- 5) Zone" to "Holding - Urban Residential Exception ((H)R4 -33) Zone" as illustrated on the attached Schedule "A" hereto. 8 -69 3. Schedule "A" attached hereto shall form part of this By -law. 4. This By -law shall come into effect on the date of the passing hereof, subject to the'provisions of Section 34and 36 of the Planning Act. BY -LAW passed in open session this 1 day of 1.2013. Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk This is Schedule "A"' ' passed • of D 2656 49 47 45 43 41 0 U 10 6 N m 39 1- 37 - - -- —. 35. -- - - -- — - -- - - - 33 31 N Zoning Change From "C2 -5" TO "(H )R4 -33" Adrian Foster, Mayor Patti L. Barrie, Municipal Clerk minim �� =mn� 11 ►'_: - � _— = _ 1111 ��jl� ._ -.... /������ r= _111„11,1,11,,:__ :.�. _- -_- . •��� 111111111'"' .�•� -; �1 ��''��- .11111111111111 • __ _111., __ _� . - 1111. == �� �������� _- Il�ii— -- _ 111111111111�:E .,,► � / /11111111111. - ME EF � 1111111111111111111111 -" = =�` - • �11I — EIIIIII III f -- ---- �.. a 0111111��-� �= � ��11111111 1111111,;. �1'lll == -- RIPEN= W � _ ► ►= ,,,�.� �� SO.I,,,Illllu�� _ == .nmm�... ���.,,... I� zum Mow 0 kni =U-41 Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 7, 2013 Resolution #: By -law #: Report#: PSD- 005 -13 File: GEA 2012 -009 Subject: REQUEST • COUNCIL SUPPORT GREEN ENERGY ACT: ROOF-TOP SOLAR FIT PROJECT AT 2018 NEWTONVIL ROAD • P • It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD- 005 -13 be received; 2. THAT Council approve the resolution contained in Attachment 2 supporting the FIT application by Imran Mohammad, 2018 Newtonville Road, Newtonville; and 3. THAT all interested parties listed in Report PSD- 005 -13 be advised of Council's decision. Submitted b rVLA-, Reviewed b : Y Y vi J. Cr me CIP, RPP Franklin Wu re tor, Planni Services Chief Administrative Officer KK/FL /df 20 December 2012 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830 8 -72 REPORT NO.: PSD- 005 -13 PAGE 2 1. BACKGROUND 1.1 As Council is aware the Green Energy Act of 2009 was created to support and encourage the expansion of renewable energy sources, support energy conservation and facilitate the expansion of the green energy job market. The FIT (feed -in tariff) and microFIT programs were created under this legislation, and are meant to support small and large scale clean energy generation projects which will feed such energy back into the Ontario electrical grid, with the electricity generated paid for by the Ontario Power Authority (OPA). Through these programs, OPA enters into contracts with property owners and businesses to purchase the energy produced. 1.2 Staff Report PSD- 040 -12, considered by Committee in September advised how the FIT program was revised earlier this year with the new rules coming in to force August 10, 2012. FIT applications are now reviewed based on a point system. A Council resolution supporting a proposed FIT application has greater chance of being accepted by the OPA. A new application under the revised FIT program has recently been received seeking a Council resolution in support of the proposal. 2.1 Newtonville Solar Generation 2.1.1 Proposal Imran Mohammad has requested Council support for a rooftop solar project at 2018. Newtonville Road, Newtonville. The rooftop solar panels are proposed to cover the dwellings, as well as a detached garage on the property. The project would have a nameplate capacity of 50kW of electricity generated by (200) 250 Watt mono - crystaline modules. 2.1.2 Comments The property owned by Imran Mohammad is on the west side of Newtonville Road, just north of Hill Street and South of Church Lane. The property is zoned "Residential Hamlet (RH)" along with surrounding properties and is being used as such. The property has an existing single- detached residential dwelling and detached garage. The following chart reviews the project against the checklist identified in report PSD- 040-12 which provided the background on changes to the FIT and microFIT programs. 8 ®73 To is Description Strategic Plan Conformity The propose project complies with the strategic plan's objective of "Promoting green initiatives" and "Promoting economic development ". Community Benefit The applicant has indicated that a five - hundred dollar bursary will be donated annually for the duration of the twenty year contract to a Clarington high school student pursuing studies in science, technology, trades, or environmental studies. The revenue from the rooftop solar project will also contribute to the local economy as the applicant/property owner is also a local solar developer. Financial Burden on None identified. Clarington Community Consultation Given the nature and size of this project, community consultation is not warranted under the provincial Renewable Energy Approvals process. However, the applicant has indicated that he has consulted with his immediate neighbours and they are in support of the project. Property Use Risk Project is being proposed on an existing residential Mitigation dwelling and detached garage on the property, and does not constitute the primary use of the property. OP Policies This application is consistent with official plan policies. Zoning Regulations This application is consistent with zoning by -law regulations. 3. CONCURRENCE — Not Applicable El • ' 4.1 Staff recommend that the Resolution for Newtonville Solar Generation (Attachment 2) be endorsed by Council 8 -74 IN - • - i� CONFORMITY WITH STRATEGIC'PLAN - j The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Kristy Kilbourne, Planner I Attachments: Attachment 1 — Key Map Attachment 2 — Draft FIT Resolution List of interested parties to be notified of Council's decision: Imran Mohammad 8 -75 at IMF sib_ a NQ 2 REC'1�NP� LW,L r N 'roperty Location Map ( Newtonville N Subject Site �2 �MGMN s 401 GEA 2012 -009 Newtonville Solar Generation Owner: imran Mohammed 2018 Newtonville Road, Newtonville O + (D O 3 r+ 0 0 LU w 2098 Newtonvill R Q ro + .ice • - � y . � ■ Z &W \ IMF sib_ a NQ 2 REC'1�NP� LW,L r N 'roperty Location Map ( Newtonville N Subject Site �2 �MGMN s 401 GEA 2012 -009 Newtonville Solar Generation Owner: imran Mohammed 2018 Newtonville Road, Newtonville O + (D O 3 r+ 0 0 LU w Attachment 2 To Report PSD- 005 -12 WHEREAS Imran Mohammad (the applicant) proposes to construct and operate a rooftop solar array, Newtonville Solar Generation (the "Project ") on a single - detached residential dwelling and detached garage at 2018 Newtonville Road, Newtonville (the "Lands ") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the rules governing the FIT Program (the "FIT Rules "), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. 8 -77 1 � � Leading the Way N ; 1, ; &I Z' al, i Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 7, 2013 Resolution #: By-law #: Report EGD- 001 -13 Pile #: Subject MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR NOVEMBER, 2012. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: I. THAT Report EGD- 001 -13 be received for information. Submitted by: A. Cannella, C.E.T. Director of Engineering Services ASC /bb Reviewed by: � s Franklin Wu Chief Administrative Officer CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -1824 9 -1 REPORT NO.: EOD- 001 -13 BACKGROUND PAGE 2 1.1 With respect to the Building Permit Activity for the month of NOVEMBER 2012, Staff wish to highlight the following statistics for the information of Committee and Council. 2.012 2011 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2012 -2011 Residential 64 $9,229,466 43 $10,698,460 -13.7% Industrial 2 $621,450 2 $316,318 96.5% Government 0 $0 0 $0 N/A Commercial 9 $1,304,307 7 $398,364 227.4% Institutional 5 $1,400,000 3 $1,314,000 6.5% Agricultural 0 $0 0 $0 N/A Demolition 6 $0 5 $0 N/A TOTAL 86 $12,555,223 60 .$12,727,142 -1.4% 94 NO 9 -2 2012 2011 BUILDING CATEGORY NUMBER OF PERMITS VALUE OF CONSTRUCTION NUMBER OF PERMITS VALUE OF CONSTRUCTION % CHANGE OF VALUE 2012 -2011 Residential 805 $152,149,037 856 $182,801,734 -16.8% Industrial 21 $82,594,047 15 $53,971,838 53.0% Government 8 $101,442 6 $486,000 -79.1% Commercial 67 $20,238,852 56 $20,478,114 -1.2% Institutional 14 $17,297,592 21 $4,355,200 297.2% Agricultural 14 $964,578 16 $2,856,216 -66.2% Demolition 62 $0 31 $0 N/A TOTAL 991 $273,345,548 1,001 $264,949,102 3.2% 9 -2 REPORT NO.: EGD- 001 -13 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner / Applicant Construction Type Location Value LOBLAW COMPANIES Solar Collector 2375 Highway 2, Maple Grove $403,207 LIMITED REGIONAL MUNICIPALITY Temporary Boiler 72 Osborne Road, Courtice $275,000 OF DURHAM Fabrication Structure LAKERIDGE HEALTH Alterations - Emergency 47 Liberty Street South, Bowmanville $1,000,000 CORPORATION Department SHOPPERS DRUG MART Interior Alterations 2401 Highway 2, Bowmanville $500,000 ONTARIO POWER Site Services 2151 South Service Road, Darlington $346,450 GENERATION LAKERIDGE HEALTH Alterations - Kitchenette 47 Liberty Street South, Bowmanville $350,000 CORPORATION =1 REPORT NO.: EGD -001 -13 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of NOVEMBER" and "YEAR TO DATE ". Dwelling Unit Type "NOVEMBER" 2012 2 "NOVEMBER" Apartment 5% NINE $16,00 N 111 12 $14,00 111�- Single $12,00 Detached t 32% $8,00 111 ■ ■■ ■ 3 IN ■■ ■■ ■ } � ■■ ■■ ■ $2,00 111 IN ■■ ■■ ■ 1 IN ` 8 Semi- `" - Detached 15 - 22% Town house 41% u Single Detached 12 i I Semi - Detached 8 ■■ ■ ,. -'Townhouse 15 1 1 n Apartment2 1 1 Dwelling Unit Type "YEAR TO DATE 2012" 12 Apartment 81 3% Townhouse_\ ; s tj Single Detached 315 Semi- Detached 86 Townhouse 81 0 Apartment 12 315 Single Detached 64% The following is a historical comparison of the building permits issued for the month of "NOVEMBER" and "YEAR TO DATE" for a three year period. Historical Data for Month of "NOVEMBER" $20,00 $18,00 NINE $16,00 N 111 $14,00 111�- NINE $12,00 $10,00 111 ■ ■■ ■ ff $8,00 111 ■ ■■ ■ $6,00 111 IN ■■ ■■ ■ $4,00 111 � ■■ ■■ ■ $2,00 111 IN ■■ ■■ ■ 1 IN 9 -4 Historical Data "YEAR TO DATE" $330,000,000 $300,000,000 $270,000,000 $240,000,000 $210,000,000 $180,000,000 $150,000,000 $120,000,000 $90,000,000 $60,000,000 $30,000,000 $0 2012 2011 2010 91$273,345,548.$264,949,102 $192,832,787 ■■ ■ ■■ ■ ■ 1 1 1 1 $192,832,787 REPORT NO.: EGD-001-13 PAGE 5 2012 2011 November Year to Date November Year to Date PERMIT FEES $123,043 1 $1,714,774 $88,663 1 $1,804,644 9 -5 2012 2011 November Year to Date November Year to Date Building Inspections 717 7,156 679 5,689 Plumbing & Heating Inspections 813 8,489 749 6,556 Pool Enclosure Inspections 3 65 4 65 TOTAL 1,533 15,710 1,432 12,310 9 -5 2012 2011 November Year to Date November Year to Date Single Detached 12 315 26 416 Semi - Detached 8 86 6 88 Townhouse 15 81 0 125 Apartments 2 12 1 6 TOTAL 37 494 33 635 . 9 -5 YEAR: (to end 2011 2010 2009 2008 2007 2006 2005 2004 2003 2002 AREA November) Bowmanville 282 360 282 98 340 451 609 307 587 '468 345 Courtice 147 312 236 113 134 82 126 241 173 180 133 Newcastle 33 165 37 24 60 77 84 202 191 123 131 Wilmot Creek 1 5 8 9 30 16 15 15 25 29 38 Orono 1 1 1 0 2 1 1 1 2 0 1 Darlington 6 5 8 6 10 6 7 14 15 13 17 Clarke 10 8 6 11 5 11 12 13 10 16 15 Burketon 0 0 1 0 0 0 0 1 1 1 1 Enfield ' 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 3 0 3 2 0 0 1 1 1 0 2 Hampton 1 1 0 0 0 1 1 0 0 3 1 Haydon 0 0 0 0 0 0 0 .0 0 0 0 Kendal 0 0 1 1 0 1 0 0 1 0 3 Kirby 0 0 1 0 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 0 1 Maple Grove 0 0 0 0 0 0 0 0 0 1 0 Mitchell Corners 1 1 0 0 0 1 0 0 1 0 0 NeWtonville 6 3 7 5 7 2 2 4 5 3 3 Solina 3 1 1 5 0 6 3 3 3 3 1 Tyrone 0 1 1 0 5 0 0 0 0 3 9 TOTALS 494 863 593. 274 ' 593 655 861 802 1,015 843 701 a 1111-K -1 1 2. CONCURRENCE -Not Applicable CONFORMITY WITH STRATEGIC PLAN - Not Applicable Staff Contact: Rick Pigeon, Chief Building Official Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: January 7, 2013 Resolution #: By -law #: Report#: CLD- 001 -13 File #: Subiect: APPOINTMENTS TO NEWCASTLE VILLAGE COMMUNITY HALL BOARD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD- 001 -13 be received; 2. THAT the following three applicants be appointed to the Newcastle Village Community Hall Board for a two -year term ending December 31, 2014: a. b. C. 3. THAT Linda Franssen be thanked for her contribution to the Newcastle Village Community Hall Board; and 4. THAT all interested parties listed in Report CLD - 001 -13 be advised of Council's decision. Submitted by: Reviewed by: ftI L. Bar ie, CMO Franklin Wu, MunicNil Clerk Chief Administrative Officer PLB *jeg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 13 -1 REPORT NO.: CLD- 001 -13 h"'161 Q Z� The Newcastle Village Community Hall Board is a volunteer board which oversees and manages the operation of the Newcastle Village Community Hall. The composition of the Committee is as follows: 2 members of Council 3 community members are appointed by Council 2 members elected by residents. Council appointments and resident appointments will be appointed, separately, in alternating years. In accordance with an Agreement Dated July 30, 1923, Council must appoint three residents to the Newcastle Village Community Hall Board for a two -year term. To be considered for this appointment, applicants must be citizens of the Village of Newcastle. 2.0 CURRENT SITUATION The term of office for the following Council - appointed members on the Newcastle Village Community Hall Board expired on December 31, 2012: Peter de Jong Sierd De Jong Linda Franssen An advertisement ran for three weeks in the local newspapers and on our Clarington Website seeking applications from qualified interested parties to fill three Council- appointed positions on the Newcastle Village Community Hall Board for a two -year term ending December 31, 2014. In response to the advertisement, the following individuals, in alphabetical order, have submitted their applications: Peter de Jong Sierd de Jong Dave Eastman Scott Fletcher Ryan Frost Phil Holder .Philip Lamere Alison McVittie -Quinn (Application Received Late) David Patterson Michael Peel Shirley Rogers Robin Solowka 13 -2 REPORT NO.: CLD-001-13 PAGE 3 Applications for the above-named applicants have been circulated under separate cover (Attachment 1) as they contain personal information about these applicants. 3.0 CONCURRENCE: Not Applicable 4.0 CONCLUSION It is respectfully recommended that, in order to fulfill the requirements of the Agreement, Council appoint three of the following to the Newcastle Village Community Hall Board: Peter de Jong Sierd de Jong Dave Eastman Scott Fletcher Ryan Frost Phil Holder Philip Lamere Alison McVittie-Quinn David Patterson Michael Peel Shirley Rogers Robin Solowka CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Patti L. Barrie, Municipal Clerk Confidential Attachments: Attachment 1: Applications (Distributed under separate cover) List of interested parties to be advised of Council's decision: Gabrielle Bell, Newcastle Village Community Hall Board Linda Franssen All Applicants • C Aq 1 Leading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: January 4, 2013 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA --- JANUARY 7, 2013 — UPDATE File: C05.GENERAL PURPOSE AND ADMINISTRATION Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, January 7, 2013: 6. DELEGATIONS See attached Final List. (Attachment #9) AG /jeg Deputy Clerk CC: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623 -3379 F 905- 623 -6506 Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: January 7, 2013 (a) Donna Lanigan, Regarding Report PSD -004 -13, Applications to Amend the Clarington Official Plan and Zoning By -law and for a Proposed 4 Storey Apartment Dwelling Containing 19 Residential Units (b) Glenn Genge, D.G. Biddle & Associates Ltd., Regarding Report PSD - 004 -13, Applications to Amend the Clarington Official Plan and Zoning By -law and for a Proposed 4 Storey Apartment Dwelling Containing 19 Residential Units HAN DOUTS /C I RCULATI ONS Application By: ALPA Pre - engineered Panel Systems Inc. 01 1117 911 7 7L0] ► 110 [M1! Clarington Planning Services Department HIGHWAV4o1 r 17 Cigas Road Lam' View of 17 Cigas Rd. looking northwest from Courtice Rd. Cigas Road Proposed 12 Metre Gate Il I i Top•soil Berm �I I i Top -soil Berm 11 �r Proposed i 12 Metre Gate ' Baseline Road 0 M 0 �A 4 View from Cigas Rd. looking south towards Lake Ontario organization Screening wm ■ :rar. m Us tore I I Is 45 Cigas Road < LLJ -F 7� 0 CIGAS ROAD. Lu 7 rt L ; BASELINF ROAD MEN -7A 17 Cigas Road umjt:C 1720 Baseline Road 4R -4R x ------ --- - - -- -- -- - -------- HIGHWAY 401 - - _ - - -- - - -- - -- ------ - ----------- --- ZBA 2012-0023 1