HomeMy WebLinkAbout2026-06-26Orono DBIA Monthly Meeting – Agenda
Date: Friday, June 26, 2026
Time: 8:30 AM
Location: Harmer Wealth Management
1. Land Acknowledgement
The Municipality of Clarington is situated within the traditional and treaty territory of the
Mississaugas and Chippewas of the Anishinabeg, known today as the Williams Treaties First Nations.
We acknowledge their resilience and longstanding contributions to this area.
2. Call to Order & Welcome
Time: 8:30 AM
Roll Call:
Present:
Absent:
3. Approval of Agenda
Motion:
Seconder:
Result:
☐ Carried ☐ Defeated
4. Approval of Minutes (April 2026)
Motion:
Seconder:
Result:
☐ Carried ☐ Defeated
5. Treasurer’s Monthly Report
• Summary of income and expenses for the past month
• Total Estimated Balance: $_____
• Update on outstanding invoices and payments
• Budget forecast for upcoming projects and campaigns
6. Delegates Presenting
• Samantha Aitken (Orono Library) (5 mins) –
• Laura Knox (Invest Clarington) (5 mins)
- Provide an update on the Orono Economic Development strategy
• Rhonda Armour (Clarington Board of Trade) (5 mins)
• Katie Dempsey (Brand Ambition) (15mins)
- Presentation for marketing project
- Vision for branding and social media
- Q/A from business owners
7. Reserve Fund Request – Update ($7,500.00)
A formal request and resolution have been submitted to the Municipality of Clarington Finance
Department to withdraw $7,500.00 from the DBIA Reserve Fund for the previously approved items,
including:
• Repair of existing Christmas light infrastructure
• DBIA contribution toward the Community CCTV Camera Project
• Purchase of new Christmas tree lights
UPDATE: The municipality has approved to release the funds during the June 22nd council meeting.
Next Steps:
- send out an RFQ to repair the lights, setup and installation
- review and price Christmas tree lights
8. Orono Town Hall Collaboration
A joint board meeting will be held on May 11, 2026 with the Orono Town Hall to discuss next steps
for collaboration, including future marketing initiatives and partnership opportunities.
Update:
The Orono Townhall Board and DBIA met to discuss opportunities for collaboration and have agreed
to explore several initiatives in greater depth to determine alignment and fit between both groups.
The shared objective is to identify event-based partnerships and funding approaches that support
Townhall sustainability while enhancing community engagement.
• Collaboration Focus
o Both groups are interested in forming a stronger working partnership centered on
community events and shared outcomes.
o Further evaluation will be done to confirm roles, responsibilities, and overall fit.
• Event-Based Fundraising Opportunities
o Agreed to explore jointly hosting events that can generate revenue in support of
Townhall operations.
o Focus on improving coordination, increasing attendance, and maximizing fundraising
potential.
• Events Under Consideration
o Santa Claus Parade
o Pancake Breakfast
o Tree Lighting at the Townhall
o Canada Day Celebrations
▪ Including the possibility of closing Main Street to create a larger, more
engaging event space.
• Sponsorship Program Exploration
o Discussed developing a structured sponsorship program to help fund events.
o Opportunities to include:
▪ Tiered sponsorship levels for local businesses
▪ Event-specific sponsorship packages
▪ Promotional and branding benefits for participating sponsors
o Goal is to increase financial support while strengthening local business involvement.
• Next Steps
o Continue discussions to refine event plans and collaboration structure.
o Assess feasibility and alignment on each initiative before formalizing partnerships.
9. ROD Funding Program – Update
The Orono DBIA is planning a project kick-off meeting in May 2026 for the ROD funding. The ROD
funding will be used to create an Economic Development strategy and marketing strategy.
Update – Laura Knox to provide
10. Orono Sign Project – Update
No update at this time.
11. Events Committee – Rescheduling meeting
• Review of committee guidelines
• 2026 Event Calendar – check-in and next steps
• Volunteer update
12. Open Floor
Time allocated for members and attendees to raise new business, share community updates, or
suggest future agenda items.
13. Closing Statements
• Summary of key takeaways
• Confirmation of next meeting date
14. Next Meeting
Date: Friday, Sept 25, 2026
Time: 8:30 AM
Location: Harmer Wealth Management