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Report To: Council
Date of Meeting: June 22, 2026 Report Number: PUB-007-26
Authored By: Julie Mitchell, Director, Public Services – Community Services
Submitted By: Lee-Ann Reck, Deputy CAO, Public Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: St. Francis of Assisi Catholic Elementary School – Emergency Evacuation
Centre Request
Recommendations:
1.That Report PUB-007-26, and any related delegations or communication items, be
received;
2.That St. Francis of Assisi Catholic Elementary School be approved to designate the
Diane Hamre Recreation Complex as an emergency evacuation site for localized
emergencies, subject to the conditions outlined in this report; and
3.That all interested parties listed in Report PUB-007-26, be advised of Council’s
decision.
C-174-26
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Report PUB-007-26
Report Overview
1. Background
1.1 Staff received a written request from Brittany Crowley, Vice Principal of St. Francis of
Assisi Catholic Elementary School (Attachment 1), seeking permission to use the Diane
Hamre Recreation Complex in Newcastle as a temporary evacuation location for
students and staff in the event of a localized emergency at the school.
1.2 Since 2004, Council has approved several similar requests from various organizations.
Community Services staff assess each proposed location’s capacity and ability to
accommodate evacuees and provide Council with a recommendation on the number of
people that can be safely managed at each site.
1.3 Staff also conduct annual follow-ups with approved locations to confirm the current
number of evacuees and whether there is an ongoing need for the approved site.
1.4 To date the following active locations have been approved:
Group Evacuation Location
1.5 These previous requests were approved on the understanding that Municipal facilities
would be used to temporarily relocate occupants if their facility had to be evacuated.
This would provide a safe location for groups to arrange child pick-up or alternative
accommodations for senior residents.
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Report PUB-007-26
2. Program
2.1 The Vice Principal submitted this request at the direction of the Peterborough Victoria
Northumberland and Clarington Catholic District School Board (PVNCCDSB)
Superintendent, who has asked all schools to conf irm an emergency evacuation site.
2.2 The school is requesting approval to use the Diane Hamre Recreation Complex as a
temporary evacuation location for 620 students and 59 staff in the event of an
emergency.
2.3 In the event of a large-scale emergency, any Municipal, Regional, or Provincial
Emergency Measures Plan would take precedence over this approval.
2.4 Use of the facility as an emergency evacuation site would remain subject to facility
availability and the operation of municipal programs and services.
3. Financial Considerations
Not Applicable.
4. Strategic Plan
C.2.5: Residents are safe and healthy: Support the proactive management of
community safety and well-being by prioritizing initiatives to improve community safety
and well-being.
5. Climate Change
Not Applicable.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that Council approve the staff recommendation to
designate the facility as an emergency evacuation location. If approved, Community
Services staff will work with school administration to help should the need for
evacuation arise.
Staff Contact: Jennifer Stycuk, Acting Manager, Facility Services, 905-623-3379 ext. 2925 or
jstycuk@clarington.net.
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Report PUB-007-26
Attachments:
Attachment 1 – Request email from St. Francis of Assisi Catholic Elementary School
Interested Parties:
The following interested parties will be notified of Council's decision:
Brittany Crowley, Vice Principal, St. Francis of Assisi Catholic Elementary School
bcrowley@pvnccdsb.on.ca
From:Jeff Clayton
To:Katelyn Brown
Cc:Jennifer Stycuk
Subject:FW: St. Francis emergency site
Date:June 15, 2026 3:07:03 PM
Hi Katelyn,
Please see below from St. Francis of Assisi requesting the use of DHRC as an
emergency evacuation centre. They were unable to find any documentation of an
existing agreement.
Please let me know if there is anything else required to move their request forward.
Thanks
Jeff Clayton
Supervisor, Aquatic Operations
Community Services
Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6
905-623-3379 ext. xxxx | 1-800-563-1195 | 905-439-2104
www.clarington.net
From: Brittany Crowley <bcrowley@pvnccdsb.on.ca>
Sent: June 15, 2026 11:20 AM
To: Jeff Clayton <JClayton@clarington.net>
Cc: nMcGill@pvnccdsb.on.ca
Subject: Re: St. Francis emergency site
EXTERNAL
Dear Mr. Clayton,
I am writing on behalf of St. Francis of Assisi Catholic Elementary School in Newcastle to
formally request the use of the DHRC as an emergency evacuation site in the event that our
school building becomes unavailable due to an emergency situation.
St. Francis of Assisi currently has approximately 620 students and 59 staff members who may
require temporary accommodation during an evacuation. We are seeking to establish DHRC as
a designated evacuation location to ensure the safety and well-being of our students and staff
should the need arise.
We appreciate your consideration of this request and look forward to working with you through
the approval process. Please let us know if any additional information is required.
Thank you for your time and assistance.
Sincerely,
Brittany Crowley
On Wed, Jun 10, 2026 at 2:41 PM Jeff Clayton <JClayton@clarington.net> wrote:
Good afternoon Brittany,
Following up with your inquiry, please send an email formally requesting the use of
DHRC as an emergency evacuation site for St. Francis of Assisi including the
number of students and faculty etc. that would be involved. Once we have this, we
can move forward with the process on our end to approve the request.
Please let me know if you have any questions.
Take care
Jeff Clayton
Supervisor, Aquatic Operations
Community Services
Municipality of Clarington
40 Temperance Street, Bowmanville ON L1C 3A6
905-623-3379 ext. xxxx | 1-800-563-1195 | 905-439-2104
www.clarington.net