HomeMy WebLinkAbout2026-05-19
Board Meeting
Tuesday May 19, 2026, 7:00pm
Council Chambers
In Attendance:
J. Calder-Rowsell, Chair
S. Payton
D. Frost – Regrets
J. Blake
W. Woo, Regional Councilor
Regrets: P. Martin
Staff In Attendance: McKayla Park, Secretary/Treasurer
1. CALL TO ORDER
Chair called the meeting to order at 7:00pm
2. LAND ACKNOWLEDGEMENT
W. Woo opened the meeting with the Land Acknowledgement statement.
3. APPROVAL OF AGENDA - DECLARATION OF CONFLICT OF INTEREST
Motion by P. Martin to Approve Agenda with changes
Seconded by S. Payton “CARRIED”
No conflict of interests to report
4. APPROVAL OF MINUTES
Motion by J. Blake to approve April 21 2026 meeting minutes as written
Seconded by W. Woo “CARRIED”
5. Business Arising from Previous Minutes
5.1. Bathroom Refresh – Motion by S. Payton to table bathroom refresh to next
meeting. Seconded by W. Woo
“CARRIED”
5.2. Policies – Motion by P. Martin to table to next meeting
Seconded by J. Blake “CARRIED”
5.3. TABLE BUDGET
Motion by W. Woo to increase table purchasing budget to include 6 rectangular
tables, 4 round tables and shipping costs for a total of $6200.00
Seconded by P. Martin “CARRIED”
6. FINANCIAL REPORT
Motion by S. Payton to approve financial reports as submitted
Seconded by P. Martin “CARRIED”
7. CHAIR REPORT
Reviewed the Board Chair’s Report for the past month. The report provided an
overview of ongoing activities and facility operations.
8. FUNDRAISING
8.1. Comedy Night
Update on ticket sales, discussion regarding timeline for set up on Friday and
meeting on Saturday. Friday at 5:30pm to set up tables, chairs etc. Alcohol pick
up is at 10:00am on Saturday to load bar and volunteers are meeting at 5:30pm.
8.1.1. June 19 Movie Night
Discussion focused on the benefits of offering a family-friendly community event that
would encourage local engagement and provide an additional fundraising opportunity
for the hall. The Board members discussed several initial considerations, including
licensing requirements for film screenings, equipment and technical needs, seating
capacity, concession options and film ideas. Will offer admission free of charge and
sell concessions including popcorn, chips, candy, chocolate and pop/juice.
8.2. July 25 80’s/90’s Dance Party & October 30th Halloween Dance
Motion by W. Woo to hire Pump It Entertainment DJ services for $625.00 and
Pro Sound Productions for up to $600.00 for the two dances scheduled for this
year.
Seconded by P. Martin “CARRIED”
9. AIR CONDITIONING
Update on A/C Installation and projected completion date end of May 2026.
10. NEW BUSINESS
10.1. Gardens
No decisions made, will revisit early fall.
11. RISE AND REPORT
5 items discussed, one resolution passed.
12. ADJOURNMENT
Motion by S. Payton to adjourn at 9:01 pm
Next meeting Tuesday June 16, 2026, 7:00pm Council Chambers
Please submit agenda item requests to Chair by Friday May 8, 2026