HomeMy WebLinkAboutLGS-031-26Staff Report
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Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: June 1, 2026 Report Number: LGS-031-26
Authored By: Laura Preston, Temporary Committee Coordinator
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO
File Number:
Resolution#: GG-114-26
By-law Number:
Report Subject: Appointment to the Newcastle Arena Board, Newcastle Village Community
Hall Board, and Resignations for the Accessibility Advisory Committee and
Diversity Advisory Committee
Recommendations:
1.That Report LGS-031-26, and any related delegations or communication items, be
received;
2. That the resignation of Luc Chaisson from the Newcastle Arena Board, Mel Green
from the Newcastle Village Community Hall Board, Vincent Wong from the Diversity
Advisory Committee and Lesley Scherer from the Accessibility Advisory Committee
be received with thanks;
3.That the Committee consider the applications, in accordance with the
Board/Committee Management Policy, for appointment to the Newcastle Arena
Board, and that the vote be conducted to appoint the citizen representative for a
term ending December 31, 2026; and
4.That all interested parties listed in Report LGS-031-26 and any delegations be
advised of Council’s decision.
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Report LGS-031-26
Report Overview
This report is intended to provide background information on resignations and vacancies on
the Newcastle Arena Board, Newcastle Village Community Hall Board, Accessibility Advisory
Committee and the Diversity Advisory Committee to assist in the appointment process.
1. Newcastle Arena Board
1.1 The Newcastle Arena Board operates the Newcastle Memorial Arena.
1.2 The Board is comprised of 8 voting members, including seven community members and
1 Member of Council.
1.3 In November 2025, the Clerk’s Division received a resignation from Luc Chaisson, who
was appointed to the Board in May 2025, for a term ending December 31, 2026, or until
a successor is appointed.
1.4 Currently, the Board has 7 members, therefore Committee may appoint 1 citizen for a
term ending December 31, 2026, or until a successor is appointed.
1.5 The following have put forward an application for consideration:
•Terry Meredith
•Adam Rivers
•Nevah Wybenga
•Alessandro Raso – Late
1.6 If Committee chooses not to appoint at this time, the vacancy will remain open for the
remainder of this term of Council as there is no time to readvertise.
2. Newcastle Village Community Hall Board
2.1 The Newcastle Village Community Hall Board oversees and manages the operation of
the Newcastle Village Community Hall, which is located at 20 King St. W., Newcastle.
2.2 The Board is comprised of 7 citizen members and 1 Member of Council.
2.3 In April 2026 the Clerk’s Division received a resignation from Mel Green, who was
appointed to the Board in February 2025, for a term ending December 31, 2026, or until
a successor is appointed.
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Report LGS-031-26
2.4 Currently, the Board has 6 members, therefore Committee may appoint 1 citizen for a
term ending December 31, 2026, or until a successor is appointed.
2.5 Only one application was received from John Buck who Committee may appoint. If
Committee chooses not to appoint at this time, the vacancy will remain open for the
remainder of this term of Council as there is no time to readvertise.
3. Accessibility Advisory Committee (AAC)
3.1 The Accessibility Advisory Committee advises and helps the Municipality develop
strategies toward a barrier-free Clarington for people with disabilities. The goal is to
review Municipal policies, programs, and services to ensure they comply with provincial
accessibility standards. The Committee works to identify, prevent, and remove any
barriers faced by people with disabilities.
3.2 Lesley Scherer was appointed to the AAC in January 2023, for a term ending December
31, 2026, or until a successor is appointed. In May 2026, the Clerk’s Division received
notification of their resignation. At the May 4, 2026, General Government Committee
meeting, Committee passed Resolution # GG-094-26 to defer appointments to the AAC
until the next term of Council.
4. Diversity Advisory Committee (DAC)
4.1 The role of the Clarington Diversity Advisory Committee (DAC) is to provide advice to
Council on issues related to Inclusion, Diversity, Equity, and Anti-Racism (IDEA),
specifically looking at ways to foster awareness, reduce barriers, promote inclusion and
engage residents.
4.2 Vincent Wong was appointed to the DAC in December 2024, for a term ending
December 31, 2026, or until a successor is appointed. In May 2026, the Clerk’s Division
received notification of their resignation. At the May 4, 2026, General Government
Committee meeting, Committee passed Resolution # GG-094-26 to defer appointments
to the DAC until the next term of Council.
5. Advertising and Applications
5.1 The Municipal Clerk’s Division placed an advertisement in the local papers and on the
Municipality’s website, www.clarington.net/Commitees, to fill the vacancies on the
Newcastle Arena Board and Newcastle Village Community Hall Board.
5.2 In an effort to extend the reach of our advertisements for vacancies, the Clerk’s Division
has created a profile on the www.claringtonvolunteers.ca website. The vacancies on the
Newcastle Arena Board and Newcastle Village Community Hall Board were listed on
the Clarington Volunteers website.
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Report LGS-031-26
5.3 In accordance with the “Board/Committee Management Policy”, a confidential
application package has been attached, as Attachment 1.
6. Financial Considerations
Not Applicable.
7. Strategic Plan
L.4.1: Increase opportunities for civic engagement and public participation.
8. Concurrence
Not Applicable.
9. Conclusion
It is respectfully recommended that Committee consider the appointments to Newcastle
Arena Board and Newcastle Village Community Hall Board for a term ending December
31, 2026, or until a successor is appointed.
Staff Contact: Laura Preston, Temporary Committee Coordinator, 905-623-3379 ext. 2106 or
LPreston@clarington.net.
Attachments:
Attachment 1 – Confidential Application Package (Distributed Under Separate Cover)
Interested Parties:
The following interested parties will be notified of Council's decision:
All applicants
Newcastle Arena Board
Newcastle Village Community Hall Board