HomeMy WebLinkAbout2026-06-01
General Government Committee
Post-Meeting Agenda
Date:June 1, 2026
Time:9:30 a.m.
Location:Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Laura Preston, Temporary
Committee Coordinator, at 905-623-3379, ext. 2106 or by email at lpreston@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Collection, Use and Disclosure of Personal Information: If you make a delegation, or presentation,
at a Committee or Council meeting, the Municipality will be recording you and will make the
recording public on the Municipality’s website, www.clarington.net/calendar. Written and oral
submissions which include home addresses, phone numbers, and email addresses become part of
the public record. If you have any questions about the collection of information, please contact the
Municipal Clerk.
Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law,
this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive.
The Revised Agenda will be published on Wednesday after 12:00 p.m. Late items added or a
change to an item will appear with a * beside them.
Pages
1.Call to Order
2.Land Acknowledgement Statement
3.Declaration of Interest
4.Announcements
5.Presentations/Delegations
5.1 Delegation by Noel Gamble and James Hogle, Regarding a Request for
a Reduction in Speed and No Entry Signage on Lovers Lane,
Bowmanville
4
5.2 Delegation by Kevin Mitchell, Dufferin Aggregates a CRH Company,
Regarding a Request for Approval to Install a Concrete Culvert Across
Best Road
14
*5.3 Delegation by Melodie Zarzeczny, Marigold Hospice Care, Regarding a
Request for Additional Parking
25
6.Consent Agenda
6.1 FSD-024-26 - Development of Special Event Strategy and Outdoor
Special Event Space Operational Plan
42
6.2 FSD-025-26 - 2026 Asset Management Plan Update 48
6.3 FSD-026-26 - Awards from January 1 to May 15, 2026, Over $500,000
and Under Delegated Authority
81
6.4 PUB-004-26 - Regional Municipality of Durham 9-1-1 Service Agreement 141
6.5 LGS-030-26 - Proposed Administrative Penalty System (APS) By-law 144
6.6 CAO-005-26 - Semi-Annual Update on Outstanding Motions of Council 172
6.7 PDS-051-26 - Veterans’ Crosswalk 187
*6.8 CAO-006-26 - CODEFS - Postponement of Tender 190
General Government Committee Agenda
June 1, 2026
Page 2
7.Items for Separate Discussion
7.1 LGS-031-26 - Appointment to the Newcastle Arena Board, Newcastle
Village Community Hall Board, and Resignations for the Accessibility
Advisory Committee and Diversity Advisory Committee
192
8.New Business
8.1 Request for Provincial Support, Funding, and Coordinated Strategies to
Combat Tick-Borne Diseases (Councillor Elhajjeh)
196
8.2 Orono BIA Funding Request (Councillor Zwart)197
*8.3 Support for Flexible Hybrid Work Models in the Public Sector (Councillor
Rang)
198
*8.4 Reform of the Ontario Land Tribunal to Strengthen Municipal Decision-
Making Authority (Councillor Elhajjeh)
200
9.Confidential Items
9.1 LGS-029-26 - Potential Land Acquisition
Municipal Act, 2001 Section 239 (2) (c)
10.Adjournment
General Government Committee Agenda
June 1, 2026
Page 3
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Hogle, Gamble
Date:Monday, April 27, 2026 6:11:02 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Traffic Safety Concern and Proposed Solution – Lovers Lane,
Bowmanville
Action requested of Council
Implement time restricted no entry and reduce the speed limit to
30km/hr
Date of meeting
6/1/2026
Summarize your delegation
Lovers Lane is an extremely narrow road that effectively functions as
a single-lane street.The combination of pedestrian activity and
increasing vehicle volumes — including school buses, delivery vans,
trucks, and large SUVs — creates an extremely dangerous situation.
The posted speed limit is essentially 50 km/h, which is entirely
inappropriate for a road of this size and configuration. With the
continued growth of development in North Bowmanville, the increase
in traffic, the rise in online shopping deliveries, and the growing
number of pedestrians using Lovers Lane, it is only a matter of time
before someone is seriously injured. There have already been several
pedestrian collisions at the base of Lovers Lane and Liberty Street. I
would like to propose a simple and practical solution that has been
used effectively in the City of Toronto and other municipalities facing
similar traffic pressures. The solution would involve installing time-
restricted directional 'No Entry / No Throughfare' signage as follows:
No Northbound Entry: 7:00 AM – 9:30 AM (Monday–Friday) No
Southbound Entry: 4:00 PM – 6:30 PM (Monday–Friday). As well, we
would like to reduce the speed limit to 30km/hr and we have
documents supporting why this is critical to the safety of clarington
pedestrians.
Have you been in contact with staff or a member of Council
regarding your matter of interest?
No
Page 4
Will you be attending this meeting in person or online?
In person
Do you require any accessibility accommodations in order to
participate in the meeting?
No
First name:
1. James
2. Noel
Single/Last name
1. Hogle
2. Gamble
How to pronounce your name:
1. James Hogle
2. Noel Gamble
Address
1.
2.
Town/Hamlet
1. Bowmanville
2. Bowmanville
Postal code
1.
2.
Email address:
1.
2.
Phone number
Page 5
1.
2.
Do you plan to submit correspondence related to this matter?
Yes
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits seven
minutes for delegations and five minutes for Public Meeting
participants.
Yes
[This is an automated email notification -- please do not respond]
Page 6
Traffic Safety Concern and Proposed Solution – Lovers Lane, Bowmanville
To: Public Works Department
CC: Mayor Adrian Foster
CC: Councilor Lloyd Rang
CC: Municipality of Clarington Council
40 Temperance Street
Bowmanville, ON L1C 3A6
Dear Mayor Foster, Councilor Rang, and Department Staff,
I am writing to bring forward a serious and urgent public safety concern regarding the
single-lane section of Lovers Lane that currently permits two-way traffic.
Traffic volumes on Liberty Street have increased significantly in recent years, particularly
following the development of Northglen and the addition of Duke of Cambridge Public
School adjacent to Bowmanville High School. As a result, many drivers now use Lovers Lane
as a cut-through route in the mornings heading north to avoid the left turn lane onto
Concession Street (which has an advanced arrow green added).
Lovers Lane is very unique and an extremely narrow road that effectively functions as a
single-lane street, yet two-way traffic is permitted. There are no sidewalks, and many
children walk along this road each morning on their way to school. The combination of
pedestrian activity and increasing vehicle volumes — including school buses, delivery vans,
trucks, and large SUVs — creates an extremely dangerous situation.
The posted speed limit is essentially 50 km/h, which is entirely inappropriate for a road of
this size and configuration. With the continued growth of development in North
Bowmanville, the increase in traffic, the rise in online shopping deliveries, and the growing
number of pedestrians using Lovers Lane, it is only a matter of time before someone is
seriously injured. There have already been several pedestrian collisions at the base of
Lovers Lane and Liberty Street
I would like to propose a simple and practical solution that has been used effectively in the
City of Toronto and other municipalities facing similar traffic pressures.
Page 7
The solution would involve installing time-restricted directional 'No Entry / No
Throughfare' signage as follows:
No Entry (North or Southbound) onto Lovers Lane: 7:00 AM – 10:00 AM (Monday–Friday)
No Entry (North or Southbound) onto Lovers Lane: 3:00pm – 6:pm (Monday–Friday)
No Throughfare/Local Traffic Only
We could discuss variations of the above the option, but the premise will be the same.
Restricted access during specific times of the day.
This approach would remove two-way traffic during peak commuter and pedestrian
periods while still allowing normal two-way access during the remainder of the day and on
weekends. This would appease any residents of the street or any other Bowmanville
residents who have opposed any changes in the past.
In addition, I strongly recommend that the speed limit on Lovers Lane be reduced to 20
km/h due to the absence of sidewalks and the presence of many children who regularly
walk and play along the street.
This solution is inexpensive, quick to implement, and based on proven traffic management
practices used successfully in the City of Toronto.
We did have an initial meeting with Engineering staff and we understand that some data
collection will be required as well as regional involvement. In the short term, we are asking
council to approve a reduction of the speed limit to 20 km/h
Given the current conditions, I strongly urge the Municipality to review this matter before a
serious accident occurs.
Thank you for your time and attention to this important public safety issue.
Sincerely,
______________________________
Noel Gamble
17 Lovers Lane
Bowmanville, ON L1C 1X2
Phone: 416-624-3224
Email: noelgamble45@gmail.com
Page 8
Page 9
Page 10
Page 11
Page 12
Page 13
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Mitchell
Date:Monday, May 11, 2026 10:20:56 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Dufferin Aggregates Mosport Pit, Best Road crossing
Action requested of Council
Obtain approval to install a concrete culvert across the Best Road
road allowance to accommodate a conveyor to transfer aggregate
Date of meeting
6/1/2026
Summarize your delegation
Description of request including some photographs
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Tony Ricciardi
Will you be attending this meeting in person or online?
In person
Do you require any accessibility accommodations in order to
participate in the meeting?
No
First name:
Kevin
Single/Last name
Mitchell
Page 14
How to pronounce your name:
as spelling indicates
Firm/Organization (if applicable)
Dufferin Aggregates a CRH Company
Job title (if applicable)
Director Approvals & Environmental Practices
Address
Town/Hamlet
Concord
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
Yes
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits seven
minutes for delegations and five minutes for Public Meeting
participants.
Yes
[This is an automated email notification -- please do not respond]
Page 15
Dufferin Aggregates Proposed
Best Road Culvert Crossing
June 1, 2026
Page 16
||Dufferin Aggregates, a division of CRH Canada Group Inc.01-06-20262
Dufferin Aggregates Mosport Pit
▪The Dufferin Aggregates Mosport Pit consists of 225 ha (556 acres) on
the south side of Regional Road 20. The land is split into two parcels
by Best Road.
▪The lands are operated as one site. One processing plant, one
entrance/exit onto Regional Road 20.
▪The licensed lands on the east side of Best Road will be depleted by
early 2027.
Best Road
Regional Road 20
Hwy 35Processing
PlantExisting
Crossing at
Grade
Page 17
||Dufferin Aggregates, a division of CRH Canada Group Inc.01-06-20263
Dufferin Aggregates Mosport Pit – History of
Crossing Best Road
▪In the fall of 2001, Dufferin acquired a portion of the land west of Best
Road. This property had not been extracted.
▪In early 2005, Dufferin
obtained approval from the
Town of Clarington for an “at
grade” crossing to allow off
road trucks to move aggregate
from the west side of Best
Road to the east where the
aggregate processing plant is
located.
▪In 2014, Dufferin obtained
approval to install a culvert
under Best Road which was
conditional on providing
detailed drawings for approval.
Page 18
||Dufferin Aggregates, a division of CRH Canada Group Inc.01-06-20264
Dufferin Aggregates Mosport Pit - Request
▪Dufferin is seeking approval to install a culvert under Best Road. The
culvert will facilitate a field conveyor to transport aggregate from the
west side of Best Road to the aggregate processing plant on the east
side of Best Road.
▪There is no change to the production rate, sales volumes,
entrance/exit for trucking finished products to customers.
▪The conveyor is quieter and uses less energy. It will replace off road
haul trucks moving aggregate from the pit face to the processing plant.
The conveyor will transport 500 tonnes per hour. It currently requires 3
trucks making a combined total of 14 trips to move the same amount
of aggregate = 28 crossings of Best Road per hour.
▪Some trucks will still use the “at grade” crossing as they haul finished
product. They cross Best Road to be weighed and to exit the site via
Regional Road 20.
Page 19
||Dufferin Aggregates, a division of CRH Canada Group Inc.21-06-20265
Example of a Culvert and Field Conveyor at a Pit
in Brant County
Page 20
||Dufferin Aggregates, a division of CRH Canada Group Inc.01-06-20266
Dufferin Aggregates Mosport Pit - Request
▪In the fall of 2025, Dufferin connected with staff at the Town of
Clarington to discuss the requirements for the construction drawings
for the installation of the culvert.
▪During the Dufferin review to commence the preparation of the
construction drawings, Dufferin determined the location for the culvert
would be better if moved from the middle of the property to the south
limit:
▪Installing the conveyor in the middle of the property presents internal
movement challenges/physical barrier
▪The length of the ramp for the conveyor is significant, several
hundreds of meters
▪Consequently, Dufferin is asking to move the location to the south to
allow the side slopes at the pit perimeter to be used for the ramp to
reach the pit floor.
Page 21
||Dufferin Aggregates, a division of CRH Canada Group Inc.01-06-20267
Dufferin Aggregates Mosport Pit
Best Road
Regional Road 20
Hwy 35
Conveyor
▪The section to the
right illustrates a view
of a concrete culvert
with the conveyor.
▪The map below
illustrates the location
of the culvert in the
pits and where the
proposed Best Road
culvert to be installed.
Page 22
||Dufferin Aggregates, a division of CRH Canada Group Inc.01-06-20268
Dufferin Aggregates Mosport Pit - Request
▪The time to install the culvert is estimated to be +2 weeks.
▪When Dufferin has depleted the pits on the west side of Best Road,
the culvert will be removed.
▪We respectfully request Committee and Council to approve this
request which will include working with the Town of Clarington staff to
sign off on the construction drawings and final removal plans.
Page 23
||Dufferin Aggregates, a division of CRH Canada Group Inc.
Page 24
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Zarzeczny
Date:Tuesday, May 19, 2026 2:51:20 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Marigold Hospice Care - Update to Council
Action requested of Council
Request for consideration for additional parking
Date of meeting
6/1/2026
Summarize your delegation
Update on Marigold Hospice Care operations since opening, and
request for consideration for parking with more information to be
submitted.
Have you been in contact with staff or a member of Council
regarding your matter of interest?
No
Will you be attending this meeting in person or online?
In person
Do you require any accessibility accommodations in order to
participate in the meeting?
No
First name:
Melodie
Single/Last name
Zarzeczny
Firm/Organization (if applicable)
Marigold Hospice Care
Page 25
Job title (if applicable)
Marigold Hospice Care Board Chair
Address
Town/Hamlet
Newcastle
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
Yes
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits seven
minutes for delegations and five minutes for Public Meeting
participants.
Yes
[This is an automated email notification -- please do not respond]
Page 26
Municipality of Clarington
General Government Committee Meeting Resolution
DATE: June 1, 2026
MOVED BY Councillor Zwart
SECONDED BY Councillor Woo
That the delegation by Melodie Zarzeczny from Marigold Hospice Care be
received with thanks;
That the Deputy CAO/Solicitor be authorized to transfer up to 0.25 acre of land to
Durham Hospice-Clarington in support of their request for additional parking
space;
That this resolution is conditional on Staff being satisfied that disposition of the
land will not interfere with any municipal needs or the property rights of any other
person; and
That this resolution is further conditional on Durham Hospice-Clarington
obtaining a reference plan and other reasonable requirements at the discretion of
the Deputy CAO/Solicitor.
Page 27
MARIGOLDHOSPICE CARE
Progress & Opportunities Since Opening
JUNE 1 2026
Presentation to General Committee of Council
Page 28
MILESTONES SINCE
OCTOBER 2025
Welcomed our first resident in October 2025, immediately after
our official building opening.
Occupancy numbers have shown steady growth, often surpassing
industry benchmarks.
Most hospices take 6–8 months to exceed 50% occupancy; we’ve
reached full capacity (9 beds) several times since opening.
Patients are coming from across Durham Region, with a
significant propor tion coming from Clarington
Page 29
MARIGOLD HOSPICE CARE NUMBERS
Page 30
MARIGOLD HOSPICE CARE NUMBERS
62% from
Clarington
Page 31
MARIGOLD HOSPICE CARE NUMBERS
Page 32
VISITOR STATISTICS
285
Nov
361
Dec
304
Jan
399
Feb
647
Mar
673
Apr
Page 33
W H A T O U R F A M I L I E S S A Y
From daily chats with the staff at the
reception to the friendliness and
compassion to the nurses and volunteers,
everything at Marigold helped immensely
in easing the pains our loved one and I
endured in fighting their illness.
We can't say enough about Marigold from
the time we came to effectively interview
the hospice and its amenities, to the care
and honor guard for our beloved KS.
Everyone from nursing to PSWs to
volunteers, even the cleaners and cook
went above and beyond.
- Family of KS
As a family we are so grateful our family
member was able to spend their last 3
weeks here at Marigold Hospice. From the
moment she arrived, she was treated with
love and kindness.
Thank you for all your care and
compassion towards our loved one. We
appreciated everything you have done for
us, as well as going above and beyond to
ensure our loved one passed with respect
and dignity.
Page 34
MOMENTS IN
MARIGOLD HOSPICE CARE
Page 35
MOMENTS IN
MARIGOLD HOSPICE CARE
Page 36
FUNDRAISING &
SUPPORT
Community and local business support has been
amazing.
60% government funded, 40% from fundraising
Signature Hike or Bike event and other highlights
Page 37
PARKING: CHALLENGES
& SOLUTIONS
Challenge:
Overflowing parking lot due to high visitor and staff
volume. Built to code, but real-world use has
exceeded expectations.
Actions Taken:
• Meetings scheduled for evenings when possible
• Carpooling encouraged for events
• Parking lines redrawn for 3 additional spaces
Page 38
SITE CONSTRAINTS
Why expansion isn't possible:
• Septic bed (north)
• Generator, water tanks, propane tank (south)
• Environmentally protected land (east)
Additional factors:
• Many residents receive many visitors
• Staff cannot easily use public transit
Page 39
OUR REQUEST & NEXT STEPS
Land Request
Donation of ~2,000 SQm (~½ acre) to the south for
expanded parking
Next Steps
Explore requirements and costs in detail with
stakeholders
Page 40
THANK YOU
Page 41
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: June 1, 2026 Report Number: FSD-024-26
Authored By: Sandra McKee, Acting Manager, Procurement
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number: RFP2026-4
Report Subject: Development of Special Event Strategy and Outdoor Special Event Space
Operational Plan
Recommendations:
1. That Report FSD-024-26, and any related delegations or communication items, be
received;
2. That the proposal received from Sierra Planning and Management, being the highest
scoring proponent meeting all terms, conditions and specifications of RFP2026-4 be
awarded the contract for the provision of the Development of Special Event Strategy
and Outdoor Special Event Space Operational Plan ,
3. That the funds required to complete this project in the amount of $122,106.91 Net
HST Rebate, be funded from the approved budget ; and
4. That all interested parties listed in Report FSD-024-26, be advised of Council’s
decision.
Page 42
Municipality of Clarington Page 2
Report FSD-024-26
Report Overview
1. Background
1.1 The Municipality of Clarington requires the assistance of a qualified consulting firm with
the skills, resources, and experience necessary to develop a special events strategy
and outdoor special events space operational plan on behalf of the Municipality for 801
Maple Grove Road.
1.2 A Request for Proposal (RFP) was drafted to allow the Municipality to select a qualified
Consultant to assist with the development of a strategy and operational plan for the
newest event space located at 801 Maple Grove Road.
1.3 RFP2026-4 was issued by the Procurement Services Division and advertised
electronically on the Municipality’s website. The RFP was structured on a two -envelope
system with price being an evaluated factor.
2. Analysis
2.1 The RFP closed April 22, 2026.
2.2 Sixteen (16) firms downloaded the RFP. Five (5) proposals were received (refer to
Attachment 1) by the stipulated closing date and time. All proposals were determined to
have met the mandatory items as contained within the RFP. The proposals were
distributed to the evaluation committee for review, evaluation, and scoring.
2.3 The technical proposals were evaluated and scored independently by the members of
the evaluation committee in accordance with the established criteria as outlined in the
RFP. The evaluation committee was comprised of staff from the Community Services
Division and Public Works Division.
2.4 The RFP stipulated, among other things, that the proponents were to provide a
description of the Firm/Consulting team, key qualifications, firm profile, highlights of
past service and experience of team members with projects of similar size, nature and
complexity, and demonstrate their understanding of the Municipality’s requirements.
2.5 The evaluation committee met to review and agree upon the overall scores for each
proposal. Some of the areas on which the proposals were evaluated were as follows:
Page 43
Municipality of Clarington Page 3
Report FSD-024-26
• The Proponent’s understanding of the Municipality’s requirements.
• Experience and qualifications of both the firm as well as the proposed team who
would be working on the project.
• The Proponents’ methodology and understanding of the requirements for the
project.
• A proposed work plan indicating the project method, schedule, Time -Task Matrix
showing an estimated overall timeline of the project.
• Measures, processes and procedures used by the Proponent to ensure that high
quality services are being provided to the Municipality.
2.6 Upon completion of the evaluation, one (1) proposal met the established passing
threshold of 80 percent for Phase 2 - Technical Submission and moved to Phase 3 -
Pricing. The evaluation committee determined that the optional presentation from the
short-listed proponent would not be required.
2.7 The pricing envelope for the short-listed proponent was opened and evaluated as
stipulated in the RFP document.
2.8 Upon completion of the evaluation scoring, the recommendation is to award the
contract for this work to the highest scoring proponent, Sierra Planning and
Management.
2.9 Sierra Planning and Management is currently working with the Municipality. Reference
checks were completed.
3. Financial Considerations
3.1 The funding required for this contract award is $122,106.91 (Net HST Rebate). The
project will be funded from the following account, which were approved by Council
through report PDS-014-26.
Page 44
Municipality of Clarington Page 4
Report FSD-024-26
4. Strategic Plan
Lead
4.1 L.3.2: Identify, establish and report on service levels of interest to the community.
Connect
4.2 C.2.5: Support the proactive management of community safety and well -being by
prioritizing initiatives to improve community safety and well-being.
4.3 The addition of a sport and outdoor event complex will provide a space for community
recreation and gatherings contributing to well-being.
4.4 C.3.2: Reduce barriers to municipal programs, services and infrastructure by
undertaking actions to ensure the municipality connects with all segments of the
population.
4.5 C.4.1 Promote and support local arts, culture, and he ritage sectors by implementing the
Parks, Recreation and Culture Master Plan.
Grow
4.6 G.2.3 Develop and begin implementation of the Parks, Recreation, and Culture Master
Plan by prioritizing action items for implementation.
4.7 The outdoor sports complex and outdoor events space was identified as a priority.
5. Climate Change
The Special Event Strategy and Outdoor Special Event Space Operational Plan will
consider and incorporate goals under Clarington’s Corporate Climate Action Plan.
6. Concurrence
This report has been reviewed by the Deputy CAO, Public Services who concurs with
the recommendations.
7. Conclusion
It is respectfully recommended that pending satisfactory references that Sierra Planning
and Management, being the highest scoring proponent meeting all terms, conditions
and specifications of RFP2026-4 be awarded the contract for the provision of the
Development of Special Event Strategy and Outdoor Special Event Space Operational
Plan.
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 Ext. 2210 or
smckee@clarington.net.
Page 45
Municipality of Clarington Page 5
Report FSD-024-26
Attachments:
Attachment 1 - Summary of Proposals Received
Interested Parties:
List of Interested Parties available from Department.
Page 46
Municipality of Clarington Page 6
Report FSD-024-26
Attachment 1 to Report FSD-024-26 – Summary of Proposals Received
Municipality of Clarington
RFP2026-4 Development of Special Event Strategy and Outdoor
Special Event Space Operational Plan
Summary of Proposals Received
Bidder
Sierra Planning and Management
Note: Bolded Bidders were shortlisted
Page 47
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: June 1, 2026 Report Number: FSD-025-26
Authored by: Jaclyn Paterson, Manager, Financial Planning/Deputy Treasurer
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: 2026 Asset Management Plan Update
Recommendation:
1. That Report FSD-025-26, and any related delegations or communication items, be
received for information.
Page 48
Municipality of Clarington Page 2
Report FSD-025-26
Report Overview
the Municipality’s 2025 Asset Management Plan (AMP), as
1. Background
1.1 In 2016, the Provincial Government passed the Infrastructure for Jobs and Prosperity
Act, which gave the province the authority to guide municipal asset ma nagement
planning through regulation. This was followed, in late 2017, by the introduction of O.
Reg. 588/17, which established the standard content to be included in all Asset
Management Plans in the Province of Ontario.
1.2 In 2019, the Municipality approved its Strategic Asset Management Policy in
accordance with O.Reg 588/17, this is the first requirement of the regulation.
1.3 In 2022, the Municipality completed its first AMP in accordance with O. Reg 588/17. The
2022 Asset Management Plan was required to include only the core assets of roads,
bridges, culverts, and stormwater infrastructure.
1.4 In 2024, the Municipality completed the next iteration of the AMP by building a plan
consisting of only the remaining non-core assets. This AMP was approved by Council in
June 2024 and consisted of assets such as parks, fleet, information technology, and
facilities.
1.5 In 2025, The Municipality completed the next iteration of legislated asset management
requirements. This AMP combined and updated the information from the previous plans
to create a single consolidated AMP. The 2025 Asset Management Plan included
additional requirements, such as proposed service level targets and a fina ncing strategy
to address the estimated infrastructure gap.
1.6 Going forward, the Municipality is required to review and update its plan at least every
five years.
1.7 According to the regulation, every council is required to conduct an annual review of its
asset management progress on or before July 1 each year. This review will address:
a) The municipality’s progress in implementing its asset management plan;
Page 49
Municipality of Clarington Page 3
Report FSD-025-26
b) Any factors impeding the municipality’s ability to implement its asset
management plan; and
c) A strategy to address the factors described in (b) above.
1.8 Financial Planning has put together the 2026 Asset Management Plan Update
(Attachment 1) in accordance with the requirements of the regulation.
1.9 The update highlights progress since the 2025 Asset Management Plan was adopted
and is necessary to keep track of asset management needs, maintain staff alignment,
and identify where additional support is required.
1.10 As part of this update, Financial Planning has produced report cards that provide a
visual summary for each asset category.
2. 2026 Asset Management Plan Update - Overview
2.1 The 2026 Asset Management Plan (AMP) Update provides refreshed financial and
condition data on the capital infrastructure assets owned and operated by the
Municipality of Clarington. This update presents changes that have occurred since the
2025 AMP was adopted.
2.2 Each asset category is presented with a report card, which provides inventory and
condition information, updates lifecycle and financial assump tions, and reports on
progress toward levels of service targets.
2.3 The replacement value of Clarington’s assets increased from $3.4 billion in 2025, to
$3.5 billion in 2026, which is an increase of by $105.4 million or 3.2%.
2.4 Approximately 19.7% of this change is attributable to additional assets purchased,
whereas the rest of the change is due to revised cost estimates and/or inflation.
2.5 Overall, 27% of assets are in Very Good condition, 42% are in Good condition, 13% are
in Fair Condition, 16% are in Poor condition, and 2% in Very Poor condition. When
combined, the Municipality has 81.4% of assets in Fair or better condition.
2.6 As of December 31, 2025, the Municipality is meeting 47% of its proposed levels of
service targets.
2.7 The Municipality remains on track to close the Infrastructure Gap and reduce the
accumulated replacement backlog over a 20-year period, as adopted in the 2025 AMP.
2.8 It is important to note that this AMP Update represents a snapshot in time and is based
on both a series of assumptions and the best information available to staff at the time of
Page 50
Municipality of Clarington Page 4
Report FSD-025-26
development. As these assumptions change over time, the underlying data will be
updated and refined to ensure the information remains relevant and accurate.
3. Financial Considerations
Not Applicable.
4. Strategic Plan
Monitoring our progress on an annual basis ensures alignment with the Municipality’s
vision of building a sustainable, creative, and caring community by maintaining or
improving proposed service levels consistent with the Clarington Strategic Plan . This
supports strategic plan priority L.2.5: Maintain, protect and invest in Municipal
infrastructure and assets.
5. Climate Change
The AMP addresses the Municipality’s climate change goals by incorporating lifecycle
activities that advance the goal of achieving net zero green house gas emissions by
2050.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that the Municipality’s 2026 Asset Management Plan
Update, as presented in Attachment #1, be approved to meet the legislative
requirements of providing annual Asset Management Plan Updates to Council by July 1
of each year.
Staff Contact: Jaclyn Paterson, CPA, Manager, Financial Planning/Deputy Treasurer,
jpaterson@clarington.net.
Attachments:
Attachment 1 – 2026 Asset Management Plan Update.
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 51
2026 Asset
Management
Plan Update
Attachment 1 to Report FSD-025-26
Page 52
Asset Management Plan Update 2026 | 2
Table of Contents
Overview ...................................................................................................................................................... 3
Purpose ..................................................................................................................................................... 3
Methodology ............................................................................................................................................. 3
Changes from 2025 Asset Management Plan .......................................................................................... 3
Replacement Cost .................................................................................................................................... 3
2026 Category Replacement Cost Distribution ........................................................................................ 4
Summary of Asset Conditions (by cost).................................................................................................... 4
2026 Condition Distribution....................................................................................................................... 5
Infrastructure Gap ..................................................................................................................................... 5
Levels of Service Targets.......................................................................................................................... 5
Implementation Challenges ....................................................................................................................... 7
Corporate Facilities Report Card ............................................................................................................... 8
Corporate Fleet Report Card .................................................................................................................... 10
Emergency Services Report Card ........................................................................................................... 12
Information Technology Report Card ..................................................................................................... 14
Parking Infrastructure Report Card ......................................................................................................... 16
Parks Report Card..................................................................................................................................... 18
Recreation, Community, and Culture Report Card ................................................................................ 20
Transportation Infrastructure Report Card............................................................................................. 22
Bridges and Culverts ................................................................................................................................ 24
Roads Report Card ................................................................................................................................... 26
Stormwater Management Report Card ................................................................................................... 28
Page 53
Asset Management Plan Update 2026 | 3
Overview
Purpose
In accordance with the provincial asset management regulation, O. Reg 588/17, this
2026 Asset Management Plan Update provides Council with an annual review of
Clarington’s asset management progress relative to the 2025 Asset Management Plan.
This update summarizes progress since the 2025 Asset Management Plan was
adopted. It refreshes inventory and condition information, updates lifecycle and financial
assumptions, and reports on progress toward levels of service targets. This helps the
Municipality keep asset management work visible, maintain alignment between staff
and leadership, and identify where additional support is needed.
Methodology
The methods used to determine replacement costs, assess asset conditions, and
perform other calculations are consistent with those used in the 2025 Asset
Management Plan. As a result, the methodological details are not repeated in this
update.
The data in this update reflects municipal assets owned as of December 31, 2025, and
incorporates information from the 2026 budget. Some assets scheduled for replacement
were ordered or reconstructed in 2025 but had not yet been delivered or placed into
service by December 31, 2025. These assets are not included in this update and will be
captured in the 2027 update. This most significantly affects Information Technology,
where many replacement items are scheduled to be placed into service in 2026.
Roads inventory, condition ratings, and replacement schedules are based on the Roads
Needs Study. Similarly, Bridges and Culverts data is derived from the Structure Report.
At the time the 2026 update was prepared, the data used in the 2025 Asset
Management Plan was still the most recent available. As a result, condition ratings,
inventory, and replacement costs for these assets remain largely unchanged. Significant
changes in condition ratings are not expected, except where improvements have been
made, given the long useful lives of these asset types.
Changes from 2025 Asset Management Plan
Replacement Cost
The replacement value of Clarington’s assets increased from $3.4 billion to $3.5 billion
—an increase of $105.4 million (3.07%) from 2025. Of this change, 80.33% is
attributable to revised cost estimates and/or inflation, and 19.67% reflects additional
assets purchased. See the asset category report cards for details.
Page 54
Asset Management Plan Update 2026 | 4
2026 Category Replacement Cost Distribution
Summary of Asset Conditions (by cost)
As of December 31, 2025, 81.4% of assets were in fair or better condition, a slight
decline from 2025, when 81.8% of assets were in fair or better condition. This is due
to some assets with shorter useful lives, such as vehicles and IT equipment, reaching
the end of their expected useful lives in 2025 but not yet being replaced. In addition,
2.2% of assets in poor or very poor condition are budgeted to be replaced in 2026.
Stormwater Management
7% Transportation Infrastructure
7%
Bridges and Culverts
6%
Parking Infrastructure
1%
Corporate Facilities
4%
Emergency Services
0%
Recreation, Community,
and Culture
17%
Corporate Fleet
Information Technology
0%
Roads
Page 55
Asset Management Plan Update 2026 | 5
2026 Condition Distribution
Infrastructure Gap
The 2025 Asset Management Plan estimated an average annual infrastructure gap of
$10,426,000, based on an average annual funding requirement of $48,449,000 and
average annual available funding of $38,023,000. In 2025, actual capital spending was
$21.1 million, and the 2026 capital budget is $33.2 million. While both amounts are
below the estimated average annual funding requirement, capital spending increased
following adoption of the 2025 Asset Management Plan.
It was expected that capital spending in 2025 and 2026 would be below the average
annual funding requirement identified in the 2025 Asset Management Plan. As a result,
the accumulated backlog is expected to continue to increase in the near term,
consistent with Council’s decision to close the funding gap and reduce the accumulated
backlog over a 20-year period. The 2026 capital budget was increased by $1,392,000,
consistent with Council’s selection of Option 4 in the 2025 Asset Management Plan.
Based on current projections, the Municipality remains on track to follow that funding
strategy.
Levels of Service Targets
When the 2025 Asset Management Plan was prepared, the Municipality was meeting
47% of its levels of service targets. In the 2026 update, that figure remained at 47%,
although the specific targets being met had changed.
Very Good
27%
Good
Fair
Poor
Very Poor
Page 56
Asset Management Plan Update 2026 | 6
The following targets are now being met:
• Minimum average pavement condition index of 60 for urban paved roads
(2026 – 61.51, 2025 – 59.02)
• Minimum average surface condition of 60 for unpaved roads
(2026 – 76.70, 2025 – 58.07)
• Have 6 pieces of outdoor fitness equipment
(2026 – 13, 2025 – 2)
The following targets are no longer being met:
• Minimum average pavement condition index of 60 for rural paved roads
(2026 – 57.07, 2025 – 62.88)
• Minimum average pavement condition index of 60 for semi-urban paved roads
(2026 – 59.46, 2025 – 60.24)
• 100% of emergency services assets related to fire suppression in fair or better
condition
(2026 – 98%, 2025 – 100%)
No changes have been made to the levels of service targets since the 2025 Asset
Management Plan.
Page 57
Asset Management Plan Update 2026 | 7
Implementation Challenges
Over the past year, the Municipality encountered the following implementation
challenges
Challenge Strategy
Limited time frame – the 20-year plan
has been in effect for only one year.
Implementation will take time. Continuing
to provide annual updates will help monitor
progress and keep staff and Council
replacement costs are largely based on
inflated historical costs because current
cost data is limited.
current replacement cost data from recent
tenders and project closeout information
assessment considers likelihood of failure
but does not include consequence of
matrix that incorporates both likelihood
and consequence of failure for use in
exceed the Consumer Price Index. construction-specific escalation where
capacity requires employees to balance
asset management work with other
departmental work plans, clarify
governance/roles, and provide training.
calculation method tends to overstate the assessing building conditions.
redirected to expansion projects at the
expense of maintaining existing assets.
should consider the lifecycle costs of new
assets, as well as the maintenance and
inventory, condition, and maintenance cost
data for non-core assets require greater
reliance on historical data and age-based
where possible; develop additional master
plans (e.g., Fleet); bring Library asset
tracking in-house; and conduct a
Page 58
Page 59
Page 60
Page 61
Page 62
Page 63
Page 64
Page 65
Page 66
Page 67
Page 68
Page 69
Page 70
Page 71
Page 72
Page 73
Page 74
Page 75
Page 76
Page 77
Page 78
Page 79
Page 80
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: June 1, 2026 Report Number: FSD-026-26
Authored by: Sandra McKee, Acting Procurement Manager
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Awards from January 1 to May 15, 2026 Over $500,000 and Under
Delegated Authority
Recommendation:
1. That Report FSD-026-26, and any related delegations or communication items, be
received for information.
Page 81
Municipality of Clarington Page 2
Report FSD-026-26
Report Overview
1. Background
1.1 For the period of January 1 to May 15, 2026, in accordance with the Procurement By-
law, this report is being provided to Council for information to summarize all contract
awards made for acquisitions with a total cost exceeding $500,000, excluding HST and
awarded under Procurement By-law 2024-052, Section 65 and Procurement By-law
2024-052, Section 42.
1.2 Approval of report FSD-030-025 was provided by Council at the October 27, 2025,
Council meeting authorizing the Chief Administrative Officer to approve all Consulting
and Professional Services awards required for the new Clarington Operation Depot, Fire
Station and Training Facility (CODEFS).
2. Summary of Contracts Awarded
2.1 The following contracts were awarded in accordance with Procurement By-law 2024-
052, Section 65. Copies of the Procurement Services Reports are attached.
–
Page 82
Municipality of Clarington Page 3
Report FSD-026-26
2.2 The following contracts were awarded in accordance with Procurement By-law 2024-
052, Section 42. Copies of the Procurement Services Reports are attached.
Page 83
Municipality of Clarington Page 4
Report FSD-026-26
2.3 The following consulting and professional services were awarded in accordance with the
delegated authority for the Operations Depot, Fire Station and Training Facility
exceeding $100,000. Copies of the Procurement Services Reports are attached.
Page 84
Municipality of Clarington Page 5
Report FSD-026-26
3. Financial Considerations
Not Applicable.
4. Strategic Plan
Not Applicable.
5. Climate Change
Not Applicable.
6. Concurrence
Not Applicable.
Page 85
Municipality of Clarington Page 6
Report FSD-026-26
7. Conclusion
It is respectfully recommended that Council receives this report for information.
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 – Procurement Services Awards Reports from January 1, 2026 -May 15, 2026
Over $500,000 and Under Delegated Authority
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 86
Report
Procurement Services
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-004-26 Meeting Date: December 31, 2020
Report Date: January 27, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number: Single Source
Report Subject: Courtice Shores Drive Rail Overpass Structure Modification Assessment,
Darlington Park Road Realignment Assessment and MHIP Grant
Application Support
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1.That CIMA Canada Inc. be awarded the contract for the provision of the Courtice
Shores Drive Rail Overpass Structure Modification Assessment;
2.That CIMA Canada Inc. be awarded the contract for the provision of the
Darlington Park Road Realignment and Level Crossing Relocation Assessment;
3.That CIMA Canada Inc. be retained for grant application support for the
Municipality’s Municipal Housing Infrastructure Program application; and
4.That authorization be provided to single source the above work to CIMA Canada
Inc. for a total cost of $67,908.53 (Net HST Rebate).
Attachment 1 to Report FSD-026-26
Page 87
Municipality of Clarington Page 2
Report Procurement Services-004-26
1. Background
1.1 The Planning and Infrastructure Services Department has progressed with work in
support of the Courtice Waterfront Secondary Plan, namely a Traffic Impact Study (TIS)
to assess:
• The performance of the existing road network and of various road
improvements required to provide access to the development area due to the
increased traffic volumes generated by the development; and
• The viability of maintaining emergency access to the development area,
particularly in the event of a blockage caused by a stopped train or roadway
obstruction preventing access at the Darlington Park Road at-grade rail
crossing.
1.2 The TIS evaluated three (3) road improvement scenarios to provide access to the
development area:
1. Maintain the existing Courtice Shores Drive rail overpass, while re-aligning
and implementing a new grade-separated crossing at Darlington Park Road.
2. Maintain the existing alignment and at-grade crossing location of Darlington
Park Road and implement a new grade separation at Courtice Shores Drive.
3. Re-align Darlington Park Road, relocate the at-grade crossing to a new
location, and implement a new grade separation at Courtice Shores Drive.
1.3 The TIS demonstrated that the existing Darlington Park Road alignment, in relation to
the secondary plan road network layout, would be problematic since the length of traffic
queues on Darlington Park Road waiting to turn left (southbound) into the
neighbourhood could extend to the existing at-grade rail crossing and into the path of
oncoming rail traffic. As such, this could cause a significant safety concern.
1.4 The TIS further determined that only the existing at-grade crossing at Darlington Park
Road satisfies fire route design requirements for the secondary plan area and no
secondary fire route access exists. The TIS noted that the existing Courtice Shores
Drive underpass does not have sufficient vertical clearance to permit safe passage of a
Fire Services truck, and that access to the development area by emergency services
could be blocked in the event of a train stoppage or road closure due to road / track
works at Darlington Park Road, particularly in an evacuation scenario.
1.5 As the evaluated scenarios each propose the implementation of a new / replaced grade
separation which are both cost and time prohibitive, and as a next step in the traffic
impact analysis, Staff evaluated an alternative scenario whereby modifications are
Page 88
Municipality of Clarington Page 3
Report Procurement Services-004-26
made to the existing Courtice Shores Drive rail overpass to satisfy the requirement for a
secondary emergency access to the development area and where Darlington Park
Road is realigned to mitigate conflicts between queued vehicle traffic and rail corridor
traffic.
1.6 Staff developed terms of reference to assess the existing Courtice Shores Drive rail
overpass structure and determine if the roadway through the overpass could be
modified (lowered) and road realigned to allow sufficient vertical clearance through the
structure for a Fire Services truck as well as to assess the feasibility, footprint, and high-
level costs associated with the realignment of Darlington Park Road to remove the
potentially significant safety issue.
1.7 These assessments represent a potentially viable alternative that could be implemented
in a shorter time frame, compared to a new grade separation, and could still meet the
traffic and emergency access requirements of the secondary plan area.
1.8 These assessments are being completed proactively to understand the feasibility,
impacts, and costs of this alternative to further refine scope and ensure readiness to
apply for a future intake of the Province’s Municipal Housing Infrastructure Program
(MHIP) grant.
1.9 In October 2024 the Municipality submitted an application to the MHIP – Housing
Infrastructure Core Serving (HECS) Stream seeking funding to support the construction
of a rail overpass along Courtice Shores Drive to unlock the Courtice waterfront. The
Municipality was notified that the application was not successful in January 2025. In
August 2025, the province announced additional investment into the MHIP, with no
additional details being provided. Given the time that has passed, staff are preparing for
and anticipating an opportunity to apply for funding in the near future. Should the
Assessment work be completed before another opportunity to apply for MHIP funding is
announced, the Municipality could prepare a proposal to proactively seek
reconsideration of the Municipality’s prior application, demonstrating how planning and
design has advanced and additional project readiness, for discussion with the province.
1.10 Should the Structure Modification Assessment determine that the Courtice Shores Drive
rail overpass structure is not able to be modified, the Municipality would likely be
required to pursue the implementation of a new grade separation to maintain the
required emergency access. Based on the criteria from the previous MHIP – HECS
Stream application intake, it is unlikely that the cost and timeline to implement a new
grade separation will be in alignment with the province’s timelines.
Page 89
Municipality of Clarington Page 4
Report Procurement Services-004-26
2.Analysis
2.1 The release of the second intake of the MHIP grant is expected to be imminent and may
provide only a limited window to complete the required assessments and submit an
application. Staff are therefore pursuing the single-source retention of CIMA Canada
Inc., as this firm supported the Municipality’s previous MHIP application and already
possesses the necessary background information to begin work immediately and meet
the anticipated grant submission deadlines. Engaging a consultant through a
competitive procurement process would delay onboarding, require additional time for
the consultant to become familiar with the Municipality’s objectives, and create a risk
that the assessments would not be completed by the application deadline.
2.2 A quote was solicited from CIMA Canada Inc., a roster proponent with the required
expertise to conduct the above noted work, as they assisted the Municipality with its
previous (MHIP) grant application in 2024 for improvements to facilitate access to the
secondary plan area. CIMA Canada Inc. has submitted a compliant proposal to
complete the scope of works for $67,908.53 (Net HST Rebate)
2.3 Proceeding with this award at this time will position the Municipality to take advantage of
upcoming opportunities to apply for MHIP funding, which is expected to be announced
soon. It will also enable the Municipality to proactively seek reconsideration of its
previous application and explore additional potential funding partners. CIMA Canada
Inc. has confirmed that they can begin work on the assignment by January 28, 2026. .
This schedule allows for the completion of the assignment by February 10, 2026.
3.Financial Considerations
3.1 The funding required for the work is $67,908.53 (Net HST Rebate). The work will be
funded from the following accounts, for which funding was approved:
Engineering Services for
Courtice Shores Drive
Rail Overpass Structure
Modification Assessment
100-50-125-00000-7167 $48,702
Darlington Park Road 100-50-125-00000-7167 $14,358
Page 90
Municipality of Clarington Page 5
Report Procurement Services-004-26
Crossing Relocation
Assessment
Grant Application Support 100-50-125-00000-7167 $4,848
4.Concurrence
4.1 This Report has been reviewed by the Deputy CAO, Planning and Infrastructure
Services who concurs with the recommendations.
5.Conclusion
5.1 It is respectfully recommended that CIMA Canada Inc. be awarded the contracts for the
provision of the Courtice Shores Drive Rail Overpass Structure Modification
Assessment, Darlington Park Road Realignment and Level Crossing Relocation
Assessment, and MHIP grant application support.
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
N/A
Page 91
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-005-26 Meeting Date: December 31, 2020
Report Date: February 4, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number: SS2026-4
Report Subject: Single Source Monitoring of Tree Clearing and other required services for
the Clarington Operation Depot, Fire and Emergency Project
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That staff be authorized to single source Stantec Consulting Ltd. to complete the
monitoring of the tree clearing as required by the Ministry of Citizenship and
Multiculturalism (MCM), to complete required reporting to the MCM for early site
clearance in order to proceed with required CODEFS site activities, and support in
preparation of required tender documents related to construction in the amount of
$42,422 (Net HST) and be funded by the Municipality as provided.
2. That $20,000.00 (Net HST Rebate) be approved provisionally should Stantec’s services
to support the project through MCM approvals or site monitoring of tree removals, be
required.
Page 92
Municipality of Clarington Page 2
Report Procurement Services-005-26
1. Background
1.1 The Municipality of Clarington originally issued a competitive informal quote (IQ2025-24)
to retain the professional services of a consulting company to provide archaeological
consulting services in accordance with the MCM standards and guidelines to prepare the
Stage 1 and Stage 2 archaeological report. The site is located at 2656 Concession Road
4, Bowmanville for the new Operation Depot, Fire Station and Training Facility
(CODEFS). Work was to be completed in accordance with the terms, conditions and
specifications contained within the bid document along with any governing standard and
regulations.
1.2 The Consultant has completed required consultation with the MCM to permit tree clearing
within the Ministry of the Environment, Conservation and Parks (MECP) permit time
requirement. The Consultant has also prepared the procedure on how the tree monitoring
must be performed and how to file their findings along with the Stage 1-2 report to the
MCM.
1.3 A competitive tender was issued to hire a company to complete tree clearing, and
disposal of materials off site. The successful bidder for the tree clearing service is
expected to mobilize within one week, therefore, a qualified consultant cannot be retained
in advance of the tree monitoring service if required to use a competitive process.
Another consultant who does not have the history on the project cannot mobilize and
effectively provide monitoring services as dictated by the MCM within the timeline
needed, by March 15, 2026.
1.4 Stantec Consulting Ltd. is recommended to be single sourced to provide specification
writing support for the CODEFS general contractor tender, in order to clearly define work
restrictions for the general contractor prior to mobilization. These restrictions are based
on the MCM approvals anticipated for each archaeological report. Stantec is responsible
for submitting materials to, and obtaining approvals from, the MCM as each stage of the
archaeological investigations is completed.
1.5 That Stantec Consulting Ltd. be single sourced for the monitoring of the tree clearing as
they outlined the monitoring requirements with the MCM. The tree clearing activities are
required to be completed before March 15, 2026, to meet species at risk bat restrictions
set out in the permit issued by the MECP.
1.6 Should the arborist require additional days on site to complete the required tree clearing
beyond the initial 10 day period, and given that a project archaeologist is required to be
present for the full duration of tree removal activities, an additional allowance is requested
to cover the archaeologist’s extended time on site in order to ensure the work can be
completed within the required timeline set out by the MCM.
Page 93
Municipality of Clarington Page 3
Report Procurement Services-005-26
2. Analysis
2.1 Stantec was successful in obtaining guidance and partial site clearance by the MCM
concerning how the Municipality may proceed with the tree removal process, in
compliance with the MCM‘s 2011 Standards and Guidelines for Consultant
Archaeologists and the Ontario Heritage Act, in addition to providing the Municipality with
guidance on how early site access could be granted to a General Contractor in parallel
with the MCM approving final stages of required Archaeological works. All tree removal
across the property must be monitored by a licensed archaeologist and reported to the
MCM in the Stage 1-2 Archaeological Report.
3. Financial Considerations
3.1 The total estimated funds required for this project in the amount of $62,422 (Net HST
Rebate). This amount includes a provisional allowance to extend the monitoring service,
if required, in the amount of $20,000.00 (Net HST Rebate). These costs will be funded by
the Municipality as follows:
CODEFS – Clarington Operations
Depot and Emergency Fire
Services Training Facility
110-36-370-83603-7401 $62,422
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments: N/A
Page 94
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-006-26 Meeting Date: December 31, 2020
Report Date: February 9, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number: SS2026-7
Report Subject: Vanstone Mill (Scugog Street Outfall) Remediation & Restoration –
Detailed Engineering Design Change Order - Natural Heritage Review,
Department of Fisheries and Oceans Request for Review, and
Environmental Impact Study
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That CIMA Canada Inc. be authorized to complete the Natural Heritage Review,
preparation of a Department of Fisheries and Oceans Request for Review
submission, and a provisional scoped Environmental Impact Study, if required,
for a total cost of $23,404.80 (New HST Rebate) to ensure immediate
continuation of the project and completion of required tree removals before
regulated seasonal restrictions related to bird nesting; and
2. That $20,000.00 (Net HST Rebate) be provisionally approved should any
additional design scope and/or design revision be required following the results
of the studies.
Page 95
Municipality of Clarington Page 2
Report Procurement Services-006-26
1. Background
1.1 At the October 21, 2024, Council Meeting Clarington Council passed Resolution #GG-
150-24 granting utilization of up to $1,000,000 to complete required repair works for the
Scugog Street storm sewer outfall discharging to Bowmanville Creek, located on the
west side of Scugog Street, immediately north of King Street West in Bowmanville.
1.2 In Q3 2025 Infrastructure Services assumed responsibility for execution of this project
on behalf of Public Works and utilized the PQ2019 -1 Engineering Consulting Services
Roster to retain a qualified engineering consultant to complete the required detaile d
engineering design for the repair/replacement of the storm sewer outfall.
1.3 CIMA Canada Inc. was selected as the successful Roster proponent meeting the
requirements of the Roster call. A Purchase Order was subsequently issued to CIMA
Canada Inc. in the amount of $48,839.71 (Net HST Rebate).
1.4 Through CIMA’s field investigations conducted in support of the detailed engineering
design, and through the evolution and refinement of the design, it was determined that
the project scope now requires the undertaking of a Natural Heritage Review to identify
and categorize the local environment of the project site and the anticipated lands to be
disturbed (tree/vegetation removals, impacts to watercourse, etc.) during construction.
1.5 Furthermore, a Department of Fisheries and Oceans (DFO) Request for Review was
deemed necessary due to an extension of the storm sewer outfall channel remediation
design within proximity to Bowmanville Creek.
1.6 Depending on the findings of the Natural Heritage Review there may be a requirement
for a further scoped Environmental Impact Study (EIS) if potential habitats for species
at risk (SAR) are identified.
1.7 These project scope requirements were not known at the time of the initial assignment
Roster call and only determined through the evolution of the detailed design.
1.8 It is imperative that these reviews / studies are completed promptly to ensure
immediate continuation of the project and completion of required tree removals before
regulated seasonal restrictions related to bird nesting come into effect (March 30 th).
2. Analysis
2.1 A quote was solicited from CIMA Canada Inc. to complete the Natural Heritage Review,
submission of the DFO Review Request on behalf of the Municipality, and provisional
EIS as CIMA Canada Inc. has the required in-house expertise to conduct the above
noted assignments and have assisted the Municipality on similar assignments in the
Page 96
Municipality of Clarington Page 3
Report Procurement Services-006-26
past. CIMA Canada Inc. has submitted a proposal in the amount of $6,000 for the
Natural Heritage Review and $2,000 for the DFO Review Request. If deemed
necessary following the Natural Heritage Review, Staff estimate that a scoped EIS
could cost up to $15,000.
2.2 The above noted studies may determine that design scope extension and/or design
revisions will be required to modify the design to comply with the results of the studies.
Staff estimate that up to $20,000 (Net HST Rebate) of effort may be required in this
regard.
2.3 Completion of the Natural Heritage Review (and provisional EIS) is required
immediately to identify and categorize trees slated for removal / impacted species and
to complete tree removals ahead of the regulated restrictions related to the bird nesting
window which begins on March 30th; well in advance of the general construction
contract. Tree removals are prohibited during the bird nesting window unless first
reviewed and cleared by a qualified avian biologist which could risk increased costs to
the project or, if a species was discovered nested on site, risk delays in construction
execution due to regulated restrictions regarding nest disturbances. These delays
could lead to further deterioration of the existing storm sewer outfall, risk damage to
adjacent properties and overall increased costs for the project. Proceeding with CIMA
Canada Inc. will allow immediate continuation of the project, suffering no time loss due
to procuring a new consultant, coordination and information transfer with the
onboarding of a new consultant, and allow the project to be tender ready as soon as
possible for the 2026 construction season.
3. Financial Considerations
3.1 The total estimated funds required for this project in the amount of $43,404.80 (Net
HST Rebate) will be funded by the Municipality from the previously approved design
and construction budget as follows:
Description Account Number Amount
Natural Heritage Review 110-50-330-83477-7401 $6,106
Department of Fisheries and
Oceans Request for Review
110-50-330-83477-7401 $2,035
Scoped Environmental Impact
Study (Provisional)
110-50-330-83477-7401 $15,264
Page 97
Municipality of Clarington Page 4
Report Procurement Services-006-26
Description Account Number Amount
Additional Work Scope
Extensions (Provisional)
110-50-330-83477-7401 $20,000
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net
Attachments:
N/A
Page 98
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-010-26 Meeting Date: December
31, 2020
Report Date: February 20, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number: IQ2024-25
Report Subject: Change Order for existing Archaeologist Consultant, Stantec, to complete
Stage 4 Archeological Study for 2656 Concession Road 4, CODEFS
Project
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That Stantec Consulting Ltd. Consulting Ltd. be authorized to complete the required
Stage 4 archeological investigation on the land of the new Clarington Operations
Depot, Emergency Fire Services Training Facility (CODEFS) project. The estimated
increase in cost to complete Stage 4 of the study is $344,181.24 (Net HST Rebate).
2. That additional funds of $50,000.00 (Net HST Rebate) be approved provisionally
should Stage 4 require additional work in order to complete this Stage of the
assessment.
Page 99
Municipality of Clarington Page 2
Report Procurement Services-010-26
1. Background
1.1 The Municipality of Clarington issued a competitive informal quote (IQ2025-24) to retain
the professional services of a consulting company to provide archaeological consulting
services in accordance with the Ontario Ministry of Citizenship and Multiculturalism
(MCM) standards and guidelines to prepare the Stage 1 and Stage 2 archaeological
report. The site is located at 2656 Concession Road 4, Bowmanville.
1.2 Stage 1 included an archaeological investigation to determine whether there was
potential for archaeological sites on the property where development is planned. This
work included a geographic, land use and historical information review for the property
and the relevant surrounding area, site visits to inspect its current condition, and to
liaise with the ministry to determine any known archaeological sites on or near the
property.
1.3 Stage 2 included the property assessment. The archaeologist surveyed the land to
identify any archaeological resources on the property and determine whether any
archaeological resources found were of sufficient cultural heritage value or interest to
require a Stage 3 assessment. The MCM’s Standards and Guidelines for Consultant
Archaeologists require compliance by Consultant Archaeologists working in Ontario to
follow the standards and guidelines. Following the completion of Stage 2 it was
determined that a Stage 3 assessment was required. Given project timelines, approval
was obtained to single source the Stage 3 assessment to Stantec.
1.4 Stage 3 included a site-specific assessment involving detailing investigation to
dimension the size, characteristics, and cultural heritage value or interest of the
identified archaeological site, and to provide recommendations regarding the need for
Stage 4 mitigation.
1.5 Based on Stantec’s Stage 3 archaeological assessment, a Stage 4 investigation is
required to mitigate impacts on the identified archaeological site. This work will involve
controlled excavation of the site by a qualified archaeological team, with the extent of
excavation refined according to findings uncovered during the process. Given project
timelines and recognizing the efficiency and continuity gained from retaining the
consultant who completed the Stage 1-3 assessments, approval to provide a change
order to Stantec to proceed with the Stage 4 work is requested.
1.6 It is important to note that completing the Stage 4 work is required before the Ministry
will provide full clearance for the site, which will be required for the construction
activities.
Page 100
Municipality of Clarington Page 3
Report Procurement Services-010-26
2. Analysis
2.1 The cost to complete Stage 4 of this assessment is anticipated to be $344,181.24 (Net
HST Rebate). To ensure that any additional work that may be required may proceed
without interruption, a provisional allowance of $50,000.00 (Net HST Rebate) is being
requested. Completion of the Stage 4 archaeological work—and subsequent approval
by the Ministry—is the only path forward for construction on this project to proceed.
3. Financial Considerations
3.1 The funds requested to complete the stage 4 study is $394,181.24 (Net HST Rebate),
which includes the cost to complete Stage 4 study of $344,181.24 and provisional
funds of $50,000.00 (Net HST Rebate) for any potentially unforeseen circumstances
encountered in the completion of the Stage 4 assessment. The timely completion of the
archeology work is critical to the success of the CODEFS project as it must be
completed before construction may begin.
CODEFS – New Operations
Depot and Emergency Services
Facility
110-36-370-83603-7401 $344,181
CODEFS – New Operations
Depot and Emergency Services
Facility (Provisional)
110-36-370-83603-7401 $50,000
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Page 101
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-011-26 Meeting Date: December 31, 2020
Report Date: February 26, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number:
Report Subject: Geotechnical Support for Construction of the New Clarington Operations
Depot, Emergency Fire Services Training Facility
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That authorization be provided to the Project Team for an allowance of up to
$150,000 for use of consulting services by the existing geotechnical consultant,
GHD Limited, for any work that may be required to complete the design and
construction phases of the Clarington Operations Depot, Emergency Fire
Services Training Facility (CODEFS) project.
Page 102
Municipality of Clarington Page 2
Report Procurement Services-011-26
1. Background
1.1 GHD Limited was retained through the Municipality’s Engineering Services Roster to
provide the Geotechnical and Hydrogeological Investigation services for the CODEFS
project.
1.2 Having the same geotechnical consultant who informed the design remain engaged
through the completion of the design phase and through the construction phase
provides significant value to the project. Their continued involvement ensures continuity,
as they already have in-depth knowledge of the site conditions, design assumptions,
and project constraints. In addition, their continued participation supports efficient
decision-making when unforeseen site conditions arise. Their familiarity allows them to
provide timely, accurate responses to Requests For Information (RFIs) and manage
unexpected field conditions. Keeping the original geotechnical team on board mitigates
potential project risks and supports a cost-effective project delivery.
2. Analysis
2.1 The request is for an allowance of $150,000 (Net HST Rebate) to be made available to
the Project Team to draw upon as required for GHD to provide geotechnical services
through the remaining design phase and also through the construction phase of the
CODEFS project.
3. Financial Considerations
3.1 The total estimated allowance required for GHD, the CODEFS geotechnical consultant,
to continue its services for the project is $150,000 (Net HST Rebate). The costs will be
funded by the Municipality as follows:
CODEFS – Clarington Operations
Depot, Emergency Fire Services
Training Facility
110-36-370-83603-7401 $150,000
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Page 103
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-012-26 Meeting Date: December 31, 2020
Report Date: March 2, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number: SS2026-6
Report Subject: Environmental Site Assessment (ESA) Phase II for the New Clarington
Operations Depot, Emergency Fire Services Training Facility (CODEFS)
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That Stantec Consulting Ltd., the existing environmental consultant on the CODEFS
project that completed the Phase I ESA, be retained to complete the required Phase II
ESA in the amount of $13,485 (Net HST Rebate).
2. That $7,500 (Net HST Rebate) be approved provisionally should Phase II require
additional work in order to complete this Phase of the ESA.
Page 104
Municipality of Clarington Page 2
Report Procurement Services-012-26
1. Background
1.1 The Municipality of Clarington Planning team originally retained Stantec to prepare the
Terms of Reference (ToR) for the CODEFS project. During this engagement, a change
order was issued authorizing Stantec to complete a Phase I ESA.
1.2 In accordance with the Region of Durhams’s Soil and Groundwater Assessment
Protocol, the completion of a Phase II ESA is required based on the findings and
recommendations outlined in the Phase I ESA.
1.3 The Phase I ESA identified several Areas of Potential Environmental Concern (APECs)
related to historical activities at the property. These findings necessitate the completion
of a Phase II ESA.
2. Analysis
2.1 The cost to complete the Phase I ESA was $6,600 (Net HST Rebate). Based on the
APECs identified in the Phase I ESA, the Phase II ESA scope includes soil and
groundwater sampling, confirming the location of an existing septic system, and
comparing all analytical results against applicable Ministry of the Environment,
Conservation and Parks (MECP) standards.
2.2 Timely completion of the ESA work is critical to the success of the CODEFS project, as
it must be finalized prior to construction commencement. The work will be completed
concurrently with the archaeological investigations to maximize schedule efficiencies. A
provisional amount of $7,500 will be carried to ensure the timely completion of the
Phase II ESA.
3. Financial Considerations
3.1 A change order to Stantec’s scope in the amount of $13,485 (Net HST Rebate) for the
Phase II ESA is required long with an amount of $7,500 (Net HST Rebate) to be
approved provisionally should additional Phase II costs be required. These costs will be
funded by the Municipality as follows:
CODEFS – Clarington Operations
Depot, Emergency Fire Services
Training Facility
110-36-370-83603-7401 $13,485
CODEFS – Clarington Operations
Depot, Emergency Fire Services
Training Facility
110-36-370-83603-7401 $7,500
Page 105
Municipality of Clarington Page 3
Report Procurement Services-012-26
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Page 106
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-013-26 Meeting Date: December
31, 2020
Report Date: February 19, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number: SS2026-9
Report Subject: Administrative Monetary Penalty System
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That Legislative Services Municipal Law Enforcement Division be authorized to
undertake single source procurement with Gtechna Inc. for the software application
to implement the Administrative Penalty System (APS).
Page 107
Municipality of Clarington Page 2
Report Procurement Services-013-26
1. Background
1.1 As part of Clarington’s initiative to modernize its services and create more efficient and
cost-effective processes, Council has endorsed the implementation of the
Administrative Penalty System for the enforcement of parking violations.
1.2 In 2013, the Municipality issued Request for Proposal RFP 2013‑7 to acquire a digital
parking enforcement software solution designed to automate the creation, records
management, and aging of parking infraction notices in accordance with Provincial
Offences Act (POA) timelines. After a competitive process, Gtechna was awarded the
contract, and the Municipality began using their specialized software in 2014. Gtechna
continues to serve as the Municipality’s current software provider.
1.3 An additional module is required to convert the current parking enforcement software to
the APS system. It will be necessary to retain the existing POA module as a transition
measure. Existing field equipment such as Officer printers and the mobile ticketing
application used for the issuance of citations can be reprogrammed for use with the
new APS system.
2. Analysis
2.1 The procurement of replacement software technology would create compatibility issues
and would necessitate duplication of systems with related costs and administrative
burden.
2.2 The Gtechna system will continue to be embedded in the daily operations for Municipal
Law Enforcement, and a change from this provider during the transition would cause
significant disruptions as well as increased time to perform regular tasks.
2.3 Maintaining Gtechna as our software provider for this change supports the
Municipality’s financial best interests, by preventing costly data migration of current
records to a new vendor and minimizing the level of staff training necessary for the
transition to APS. Expanding Gtechna’s service scope removes the need for system
integration or duplicated platforms, while also reducing the risk of project delays and
strengthening our ability to meet implementation timelines.
3. Financial Considerations
3.1 The total funds required for this project have not yet been provided through a formal
quote, however, preliminary estimates for transitionary software costs for the first year of
approximately $25K plus individual licensing costs for each Municipal Enforcement
Officer that would need access to the system.
Page 108
Municipality of Clarington Page 3
Report Procurement Services-013-26
3.2 Funding from the General Capital Reserve will be utilized for the initial implementation
of $25,000 plus the cost of individual licensing for officers. Additional revenue
generated will be used to replenish the Reserve for the initial software purchase.
Administrative Penalty
System
Software/Administrator
110-19-130-81604-7401 Approximately $25K plus
individual licensing for
Officers.
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
Not Applicable
Page 109
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-014-26 Meeting Date: December
31, 2020
Report Date: March 12, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number: RFP2022-8-7
Report Subject: Supply and Install New Playgrounds and Supply New Splash Pad
Equipment
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That Openspace Solutions Inc. with a total bid amount of $427,392.00 (Net HST
Rebate) being the highest scoring proponent meeting all terms, conditions and
specifications of RFP2022-8-7 be awarded the contract for the supply and
installation of new playground equipment in Pearce Farm Park, Longworth Park,
Barlow Parkette, Glanville Parkette and for the supply of new splash pad
equipment at Pearce Farm Park Splash Pad, as required by the Public Works
Division; and
2. That New World Park Solutions with a total bid amount of $147,510.28 (Net HST
Rebate) being the highest scoring proponent meeting all terms, conditions and
specifications of RFP2022-8-7 be awarded the contract for the supply and
installation of new playground equipment in Cecil B Found Parkette and for the
supply of new splash pad equipment at Guildwood Park Splash Pad, as required
by the Public Works Division.
Page 110
Municipality of Clarington Page 2
Report Procurement Services-014-26
1. Background
1.1 RFP specifications for the Supply and Installation of Playgrounds and the Supply of New
Splash Pad Equipment were prepared by the Public Works Division and Planning and
Infrastructure Services and provided to the Procurement Services Division. The RFP
provided for an experienced company for the design, supply, and installation of
playground equipment at five parks and the design and supply of splashpad equipment
at two parks. The RFP was issued on an invitational basis to the roster proponents
established for RFP2022-8 for the Supply and Install of New Playground Equipment
Roster.
1.2 Replacement of existing playground and splash pad equipment is done according to a
schedule that takes into consideration the age, safety and accessibility of the existing
equipment. Included in this RFP are five existing park locations scheduled for
replacement: Pearce Farm Park, Longworth Park, Barlow Parkette, Glanville Parkette,
Cecil B Found Parkette. In addition, two existing splash pad locations were scheduled
for replacement and included in the RFP: Pearce Farm Park Splash Pad and Guildwood
Park Splash Pad.
1.3 RFP2022-8-7 was issued by the Procurement Services Division and advertised on the
Municipality’s website. The tender closed on February 3, 2026.
2. Analysis
2.1 All five roster proponents submitted proposals covering a mix of playground and/or
splash pad locations in response to the tender call. The submissions were reviewed by
the Purchasing Services Division (see Attachment 1) and were compliant. Proponents
could choose to submit a proposal for one or more park or splash pad locations with the
award of each park or splash pad location going to the highest total scoring proposal.
The evaluation was two parts and consisted of a Technical and Financial Evaluation.
The proposals were distributed to the evaluation committee for their review and scoring.
2.2 The evaluation committee first evaluated and scored the proposals independently in
accordance with the established criteria outlined in the RFP. The Procurement Services
Division then facilitated a consensus evaluation meeting. The evaluation committee
comprised of staff from the Public Works Department and the Accessibility Coordinator.
2.3 The Technical Evaluation consisted of criteria such as accessibility design, play value,
innovative design and safety. Proposals that passed the minimum scoring threshold
moved on to the Financial Evaluation. The Financial Evaluation allotted the maximum
number of points to the lowest priced proposal, and every other proposal received a
percentage of the maximum points according to their proposal price.
Page 111
Municipality of Clarington Page 3
Report Procurement Services-014-26
2.4 Pricing was verified and the recommendation is to award as follows:
• Pearce Farm Park, Longworth Park, Barlow Parkette, Cecil B Found Parkette and
Guildwood Splash Pad to Openspace Solutions Inc.
• Glanville Parkette and Pearce Farm Park Splash Pad to New World Park Solutions.
2.5 Openspace Solutions Inc. and New World Park Solutions have satisfactorily completed
work for the Municipality in the past; therefore, references did not need to be checked.
3. Financial Considerations
3.1 The total funds required for this project in the amount of $574,902.28 (Net HST Rebate)
is within the approved budget and will be funded by the Municipality as provided.
Various Park Upgrades –
2025 – Pearce
Farm/Longworth Park
110-36-325-83663-7401 $254,374.56
Various Park Upgrades
2026 –
Barlow/Granville/Cecil B
Found
110-36-325-83663-7401 $254,383.72
2026 Various Park
Upgrades – Guildwood
Park Splashpad
Reconstruction
110-36-325-83663-7401 $66,144.00
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 – Summary of Bid Results
Page 112
Municipality of Clarington Page 4
Report Procurement Services-014-26
Attachment 1 to Report Number Procurement Division-014-26
Summary of Bid Results
RFP2022-8-7 Supply and Install Playgrounds and Supply Splash Pad
Equipment
Proposals Received
Bidder
ABC Recreation Ltd.
Henderson Recreation Equipment*
New World Park Solutions Inc*
Openspace Solutions Inc.*
Park N Water LTD.*
Note: * Denotes Proponents who were shortlisted.
Page 113
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-015-26 Meeting Date: December
31, 2020
Report Date: March 25, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Trevor Pinn, Acting CAO
File Number: CL2026-5
Report Subject: Grass Cutting Services
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That Howes Your Yard with a bid amount of $563,028.26 (Net HST Rebate) for
the initial one-year term and an estimated five-year contract value of
$2,815,141.30 (Net HST) being the lowest compliant bidder meeting all terms,
conditions and specifications of CL2026-5 be awarded the contract for Grass
Cutting Services;
2. That the funds required for this service be funded from the respective approved
operating budget;
3. That pending satisfactory performance and pricing the Manager, Procurement in
consultation with the Director of Public Works, be given the authority to extend
the contract for this service for up to four additional one-year terms; and
4. That the funds required for additional terms be included in future operating
budget accounts.
Page 114
Municipality of Clarington Page 2
Report Procurement Services-015-26
1. Background
1.1 Tender specifications for grass cutting services were prepared by the Public Works
Division and provided to the Procurement Services Division.
1.2 The work includes regular litter picking, mowing and trimming of grass in municipal
parks and other property, sports fields, on municipal and regional boulevards, in
abandoned cemeteries, and other open spaces. Frequency of cut and mowing/trimming
requirements vary depending on the type of property.
1.3 The areas were broken down into three sections to allow bidders to bid on all or by
section. The areas were broken down as follows:
• Section A – Bowmanville
• Section B – Courtice and Darlington Hamlets
• Section C – Newcastle, Wilmot and Clarke Hamlets
1.4 CL2026-5 was issued by the Procurement Services Division and advertised on the
Municipality’s website. The tender closed on February 19, 2026.
2. Analysis
2.1 Forty-two plan takers downloaded the tender document. Eight bids were received in
response to the call. The bids were reviewed and tabulated by the Procurement
Services Division (see Attachment 1). Three submissions were deemed non-compliant.
Five submissions were deemed compliant. The results were forwarded to the Public
Works Division for their review and consideration.
2.2 Howes Your Yard has satisfactorily completed work for the Municipality in the past,
therefore, no reference checks were completed.
2.3 After review and analysis by the Public Works Division and the Procurement Services
Division, it was mutually agreed that the low complaint bidder, Howes Your Yard be
recommended for the award of tender CL2026-5.
3. Financial Considerations
3.1 The annual funding for the first-year term in the estimated amount of $563,028.26 (Net
HST Rebate) will be funded by the Municipality as provided. Future budget accounts
include the funds required for the second, third, fourth and fifth-year terms.
Page 115
Municipality of Clarington Page 3
Report Procurement Services-015-26
Description Account Number Amount
PARKS MTNCE-CONTRACT-
GRASS CUTTING
100-36-325-10115-7155 $539,582.26
CAMP 30 - CONTRACT-GRASS
CUTTING
100-36-325-10160-7155 15,000.00
ABANDONED CEMETERY
MTNCE - MISC OP EXP
100-36-326-10420-7112 8,446.00
3.2 Pricing for the tender is firm for the first contract year. For future contract years, the unit
prices would be adjusted on the anniversary date of the contract award by the annual
percentage change in the most recent issuance of the Consumer Price Index (CPI). All
Items, Ontario, as published by Statistics Canada and the pricing will remain firm for the
contract year.
3.6 The total estimated contract is for one year plus four optional additional years is
approximately $2,815,141.30 (Net HST Rebate).
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 – Summary of Bid Results
Page 116
Municipality of Clarington Page 4
Report Procurement Services-015-26
Attachment 1 to Procurement Services-015-26
The Municipality of Clarington
Summary of Bid Results
CL2026-5
Grass Cutting Services
Bidder One-Year Total Bid
(Net HST Rebate)
Five-Year Total Bid
(Net HST Rebate)
Howes Your Yard $563,028.26 $2,815,141.30
Forest Ridge Landscaping Inc. 1,115,558.44 5,577,792.20
2765981 Ontario Inc. 1,245,139.74 6,225,698.68
CSL Group Ltd 1,871,726.52 9,358,632.59
Whitby Shores Landscaping LTD 2,349,621.67 11,748,108.35
Lovam Landscaping Non-compliant
2842793 Ontario Inc. Non-compliant
GWS Landscaping Inc. Non-compliant
Page 117
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-016-26 Meeting Date: December
31, 2020
Report Date: March 30, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Trevor Pinn, Deputy CAO/Treasurer (Acting CAO)
File Number: CL2026-6
Report Subject: Garden Maintenance Services
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That Howes Your Yard with a bid amount of $166,033.09 (Net HST Rebate) for
the initial one-year term and an estimated five-year contract value of $830,165.45
(Net HST) being the lowest compliant bidder meeting all terms, conditions and
specifications of CL2026-6 be awarded the contract for Garden Maintenance
Services;
2. That the funds required for this service be funded from the respective approved
operating budget;
3. That pending satisfactory performance and pricing the Manager, Procurement in
consultation with the Director of Public Works, be given the authority to extend
the contract for this service for up to four additional one-year terms; and
4. That the funds required for additional terms be included in future operating
budget accounts.
Page 118
Municipality of Clarington Page 2
Report Procurement Services-016-26
1. Background
1.1 Tender specifications for garden maintenance services were prepared by the Public
Works Division and provided to the Procurement Services Division.
1.2 The work includes routine garden maintenance services from April to November at
various property locations and types throughout Clarington.
1.3 CL2026-6 was issued by the Procurement Services Division and advertised on the
Municipality’s website. The tender closed on February 19, 2026.
2. Analysis
2.1 Eighteen plan takers downloaded the tender document. Four bids were received in
response to the call. The bids were reviewed and tabulated by the Procurement
Services Division (see Attachment 1). One submission was deemed non-compliant.
Three submissions were deemed compliant. The results and compliant submissions
were forwarded to the Public Works Division for their review and consideration.
2.2 After review and analysis by the Public Works Division and the Procurement Services
Division, it was mutually agreed that the low complaint bidder, Howes Your Yard be
recommended for the award of tender CL2026-6.
2.3 Howes Your Yard has satisfactorily completed work for the Municipality in the past,
therefore, no reference checks were completed.
3. Financial Considerations
3.1 The annual funding for the first-year term in the estimated amount of $166,033.09 (Net
HST Rebate) will be funded by the Municipality as provided. Future budget accounts
include the funds required for the second, third, fourth and fifth-year terms.
PARKS / MTNCE / CONTRACT-
GRASS CUTTING
100-36-325-10115-7155 $141,915.97
MUSEUM – CONTRACTED
SERVICES
100-62-460-00000-7163 24,117.12
Page 119
Municipality of Clarington Page 3
Report Procurement Services-016-26
3.2 Pricing for the tender is firm for the first contract year. For future contract years, the unit
prices would be adjusted on the anniversary date of the contract award by the annual
percentage change in the most recent issuance of the Consumer Price Index (CPI). All
Items, Ontario, as published by Statistics Canada and the pricing will remain firm for the
contract year.
3.6 The above noted contract value is for the initial one-year term. The total estimated cost
for the contract, including the four optional additional years, is approximately
$830,165.45 (Net HST Rebate).
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 – Summary of Bid Results
Page 120
Municipality of Clarington Page 4
Report Procurement Services-016-26
Attachment 1 to Procurement Services-016-26
The Municipality of Clarington
Summary of Bid Results
CL2026-6
Garden Maintenance Services
Bidder One-Year Total Bid
(Net HST Rebate)
Five-Year Total Bid
(Net HST Rebate)
Howes Your Yard $166,033.09 $830,165.46
New Look Garden & Services 247,985.86 1,239,929.32
Pro Lawn Landscaping Ltd. 618,672.39 3,093,361.94
Forest Ridge Landscaping Inc. Non-compliant
Page 121
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-019-26 Meeting Date: December
31, 2020
Report Date: April 15, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Trevor Pinn, Deputy CAO/Treasurer (Acting CAO)
File Number: SS2026-10
Report Subject: Environmental Support for Construction of the New Clarington Operations
Depot, Emergency Fire Services Training Facility
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That authorization be provided to the Project Team for an allowance of up to
$75,000 for use of consulting services by the existing environmental consultant,
Stantec, for any work that may be required to ensure environmental compliance
for the remainder of the Clarington Operations Depot, Emergency Fire Services
Training Facility (CODEFS) project.
Page 122
Municipality of Clarington Page 2
Report Procurement Services-019-26
1. Background
1.1 Stantec completed an Arborist Report, Environmental Impact Study/Natural Heritage
Evaluation, and Phase I Environmental Site Assessment (ESA), with the Phase II ESA
scheduled for Spring 2026. Their support enabled the project team to secure Ministry of
the Environment, Conservation and Parks (MECP) permits for necessary tree and
vegetation removal tied to site construction. Continued support will be required to obtain
MECP approvals for clearing that will be required for adjacent road upgrades and future
Hydro One service connections. In addition, updates to studies/reports may need to be
made, including making them AODA compliant for posting on the project website.
1.2 MECP permitting requirements mandate the installation of bat boxes for species at risk,
along with compensation trees on site. This initiative necessitates a five-year monitoring
period. Their assistance during the tendering process is essential for the successful
completion of this scope.
1.3 Keeping Stantec engaged throughout the project ensures continuity and leverages their
deep knowledge of the site, design, and constraints. Their involvement streamlines
decision-making for unforeseen environmental issues and supports tender preparation,
clarifications during bidding, and prompt responses to requests during construction,
including MECP approvals. Maintaining the original consultant helps manage project
risks and enables cost-effective delivery.
2. Analysis
2.1 The request is for an allowance of $75,000 (HST) to be made available to the Project
Team to draw upon as required for Stantec to provide environmental services
throughout the duration of the CODEFS project.
3. Financial Considerations
3.1 The total estimated allowance required for Stantec, the CODEFS environmental
consultant, to continue its services for the project is $75,000 (NET HST Rebate). The
costs will be funded by the Municipality as follows:
CODEFS – Clarington Operations
Depot, Emergency Fire Services
Training Facility
110-36-370-83603-7401 $75,000
Page 123
Municipality of Clarington Page 3
Report Procurement Services-019-26
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 – N/A
Page 124
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-020-26 Meeting Date: December
31, 2020
Report Date: April 17, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number: SS2026-11
Report Subject: ESRI Contract
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That the Municipality of Clarington enter a three-year ESRI Small Government
Enterprise Agreement (SG-EA) with ESRI Canada Limited for a total three-year
commitment of $324,123.92 (Net HST Rebate);
2. That the funds required for this project be funded from the Information
Technology Software & Maintenance Account (100-21-162-00000-7148); and
3. That the Deputy Chief Administrative Officer & Treasurer be authorized to
execute the necessary agreement.
Page 125
Municipality of Clarington Page 2
Report Procurement Services-020-26
1. Background
1.1 The Municipality of Clarington has a longstanding reliance on ESRI’s Geographic
Information System (GIS) platform to support municipal operations including mapping,
spatial analysis, asset management, and public-facing web applications across multiple
departments. Clarington has historically participated in the Region of Durham's ESRI
Enterprise Agreement (DR EA), a cooperative licensing arrangement providing access
to ESRI software at a negotiated discount alongside other Durham Region partners.
1.2 ESRI has recently transitioned its licensing model from a concurrent-use structure to a
named user model, requiring each user to be assigned a specific license type. This
change has material implications for how Clarington manages and budgets for its GIS
licensing needs. In parallel, ESRI Canada has presented the Municipality with a
proposal for a Small Government Enterprise Agreement (SG-EA), it is a tiered program
designed for municipalities in the 50,001 to 250,000 population range that provides
substantially greater software entitlements than what is available through the Durham
Region EA. Staff undertook a detailed comparison of available options to determine the
most advantageous path forward.
2. Analysis
2.1 Staff evaluated three options for the Municipality’s ESRI GIS software renewal:
2.1.1. Option 1 — Durham Region EA (Baseline): Clarington continues to participate
in the Region of Durham's cooperative licensing agreement at the minimum
required level. This option is the lowest cost at an expected $77,212.00 (Net HST
Rebate) per year ($231,636.00 over three years) but does not provide enough
licenses to meet the Municipality's current needs. Based on historical usage
patterns, Clarington consistently exceeds the included license counts by Year 3,
at which point additional licenses must be purchased at full price outside of the
agreement. This erodes the cost advantage over time and can introduce delays
of up to a week when additional licenses are needed. The actual costs of this
option cannot be confirmed until the Region submits for formal quotation, this
number was provided by the Region unofficially.
2.1.2. Option 2 — Durham Region EA+ (sized for actual needs): A supplemented
version of the Durham Region agreement that better reflects Clarington's actual
needs. This option increases the number of included licenses to accommodate
near-term growth, at an estimated cost of $97,510.00 (Net HST Rebate) per year
($292,530.00 over three years). However, it still excludes several tools that staff
rely on for day-to-day GIS operations, and any licenses needed beyond the
agreed counts would again need to be purchased separately at full cost.
Page 126
Municipality of Clarington Page 3
Report Procurement Services-020-26
2.1.3. Option 3 — ESRI Small Government Enterprise Agreement
(Recommended): A direct three-year agreement between the Municipality and
ESRI Canada. This option provides the broadest set of software tools and the
highest license counts of the three options, with significantly more room to grow
without incurring additional costs. It also eliminates the administrative burden of
monitoring and managing individual license counts as staff needs change as well
as permits the Municipality with the ability to work with ESRI directly when
support is needed. The three-year cost is $324,123.92 (Net HST Rebate),
payable in annual installments of $98,864.93 (Net HST Rebate) (Year 1),
$108,005.01 (Net HST Rebate) (Year 2), and $117,253.98 (Net HST Rebate)
(Year 3).
2.2 As the Durham Region baseline (option 1) does not provide enough capacity to meet
current operational needs, and the cost advantage disappears once additional licenses
are purchased at full price. The Durham Region EA+ (option 2) is closer to meeting
requirements but still excludes tools that are actively used by Municipal staff and
carries nearly the same Year 1 cost as the direct ESRI agreement. The cost difference
between the recommended option and the wish list is approximately $8,815.47 (Net
HST Rebate) per year over three years — a modest premium that secures full
operational capability, eliminates the risk of running short on licenses, and removes
ongoing administrative overhead for GIS staff.
2.3 Staff also note that migrating to an alternative GIS platform is not a viable option, as
ESRI’s software is deeply integrated into the Municipality's operations and there is no
viable alternative platform in the market.
3. Financial Considerations
3.1 The annual funding required for the first-year term in the amount of $98,864.93 (Net
HST Rebate) will be funded by the Municipality as provided. Future budget accounts
include the funds required for the second and third years.
Description Account Number Amount
Year 1 – ESRI Small Government
Enterprise Agreement
100-21-162-00000-7148 $98,865
3.2 The Information Technology department, as per the 2026 budget, has allocated
$76,230 (Net HST Rebate) for the 2026 renewal already.
Page 127
Municipality of Clarington Page 4
Report Procurement Services-020-26
3.3 The total estimated contract is for three years and approximately $324,123.92 (Net
HST Rebate.)
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
N/A
Page 128
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-022-26 Meeting Date: December
31, 2020
Report Date: April 20, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number: CL2026-9
Report Subject: Bowmanville Municipal Park – Trail Construction
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That Royalcrest Paving & Contracting Ltd. with a total bid amount of $317,277.29 (Net
HST Rebate), being the lowest compliant bidder meeting all terms, conditions and
specifications of CL2026-9 be awarded the contract for Description as required by
Planning and Infrastructure Services.
Page 129
Municipality of Clarington Page 2
Report Procurement Services-022-26
1. Background
1.1 Tender specifications and drawings for the for Bowmanville Municipal Park trail
construction were prepared by the Parks Design and Development team and provided
to the Procurement Services Division.
1.2 The scope of work included the construction of a multi-purpose trail at Bowmanville
Municipal Park, Bowmanville, Ontario, consisting of earthworks, base preparation,
asphalt placement, and associated landscaping features, in accordance with the terms,
conditions, and specifications set out in the tender document.
1.3 Tender CL2026-9 was issued by the Procurement Services Division and advertised on
the Municipality’s website. The tender closed on March 19, 2026.
2. Analysis
2.1 Fifty-one (51) plan takers downloaded the tender document. Twenty (20) bids were
received in response to the call. The bids were reviewed and tabulated by the
Procurement Services Division (see Attachment 1) and all bids were deemed compliant.
The results were subsequently forwarded to Parks Design and Development, Planning
and Infrastructure Services for their review and consideration.
2.2 Royalcrest Paving & Contracting Ltd. has satisfactorily completed work for the
Municipality in the past; therefore, no reference checks were completed.
2.3 After review and analysis by the Planning and Infrastructure Services and the
Procurement Services Division, it was mutually agreed that the low complaint bidder,
Royalcrest Paving & Contracting Ltd. be recommended for the award of tender CL2026-
9.
3. Financial Considerations
3.1 The total estimated funds for this project in the amount of $516,521.29 (Net HST
Rebate) includes the construction cost of $317,277.29 (Net HST Rebate) and other
costs such as contingency, Design & Tendering, construction monitoring and material
testing, in the amount of $199,244.00 (Net HST Rebate) is in the approved budget
allocation as provided and will be funded by the Municipality as follows:
Bowmanville Zoo Lands Trails 110-50-325-84355-7401 $516,521
Page 130
Municipality of Clarington Page 3
Report Procurement Services-022-26
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 – Summary of Bid Results
Page 131
Municipality of Clarington Page 4
Report Procurement Services-022-26
Attachment 1 to Report Procurement Services-022-26: Bid Summary
The Municipality of Clarington
CL2026-9
Bowmanville Municipal Park – Trail Construction
Bidder Total Bid
(Including HST)
Total Bid
(Net HST Rebate)
Royalcrest Paving & Contracting Ltd. $352,322.46 $317,277.29
TDI International Ag Inc dba Eco Blue Systems $370,418.30 $333,573.15
Melfer Construction Inc. $445,218.87 $400,933.38
Gray's Landscaping & Snow Removal Inc. $448,410.13 $403,807.21
1799877 Ontario Inc. (Young's Construction) $486,250.90 $437,884.00
Dynex Construction Inc. $539,317.36 $485,671.99
Amazing Construction Ltd $544,399.65 $490,248.74
Powcon Inc. $604,075.86 $543,989.02
2042578 ONTARIO LTD. $613,478.20 $552,456.12
Mianco Group Inc. $653,441.60 $588,444.40
DIG-CON International Limited $707,072.64 $636,740.81
Wyndale Paving Co. Ltd $709,640.01 $639,052.81
D Rock Paving $753,226.69 $678,303.96
Forest Ridge Landscaping Inc. $764,281.09 $688,258.79
Real Landscaping Plus Inc. $781,010.80 $703,324.42
1108575 Ontario LTD $812,926.34 $732,065.35
Whitby Shores Landscaping LTD $843,695.19 $759,773.65
M & S Architectural Concrete Ltd. $851,633.55 $766,922.39
Don Oliver Excavating $861,792.75 $776,071.06
Shayk Construction Inc $1,084,657.06 $976,767.28
Page 132
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-023-26 Meeting Date: December
31, 2020
Report Date: April 28, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number: CL2026-10
Report Subject: Various Playground Improvements
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That Gray’s Landscaping & Snow Removal Inc. with a total bid amount of
$665,463.69 (Net HST Rebate), being the lowest compliant bidder meeting all
terms, conditions and specifications of CL2026-10 be awarded the contract for
Various Playground Improvements as required by the Public Works Division.
Page 133
Municipality of Clarington Page 2
Report Procurement Services-023-26
1. Background
1.1 Tender specifications and drawings for various playground improvements were
prepared by the Public Works Division and provided to the Procurement Services
Division.
1.2 The scope of work comprised a range of park construction activities, including site
grading and installation of granular materials, concrete curbs, and a concrete splash
pad. The work also included the supply and installation of site furnishings such as
benches and waste receptacles, as well as asphalt paving for pedestrian pathways. The
project included the following locations:
• Pearce Farm Park – 260 Shipway Ave, Newcastle
• Barlow Court Parkette – 38 Barlow Ct, Bowmanville
• Glanville Parkette – 15 Glanville Crescent, Bowmanville
• Cecil B. Found Parkette – 169 George Reynolds Dr, Courtice.
1.3 CL2026-10 was issued by the Procurement Services Division and advertised on the
Municipality’s website. The tender closed on April 22, 2026.
2. Analysis
2.1 Thirty-eight plan takers downloaded the tender document. Eight bids were received in
response to the call. The bids were reviewed and tabulated by the Procurement
Services Division (see Attachment 1). One bid was deemed non-compliant and the rest
were compliant. The results and compliant submissions were forwarded to the Public
Works Division for their review and consideration.
2.2 Gray’s Landscaping & Snow Removal Inc. has satisfactorily completed work for the
Municipality in the past.
2.3 After review and analysis by the Public Works Division and the Procurement Services
Division, it was mutually agreed that the low complaint bidder, Gray’s Landscaping &
Snow Removal Inc. be recommended for the award of tender CL2026-10.
3. Financial Considerations
3.1 The total estimated funds for this project in the amount of $773,424.05 (Net HST
Rebate) include various playground improvements in the cost of $665,463.69 (Net HST
Rebate) and other costs such as contingency and materials testing in the amount of
$107,960.36 (Net HST Rebate) is in the approved budget allocation as provided and will
be funded by the Municipality as follows:
Page 134
Municipality of Clarington Page 3
Report Procurement Services-023-26
Description Account Number Amount
Various Park Upgrades –
2025 Budget
110-36-325-83663-7401 $773,424.05
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 – Summary of Bid Results
Page 135
Municipality of Clarington Page 4
Report Procurement Services-023-26
Attachment 1 to Report Procurement Services-023-26
Municipality of Clarington
Summary of Bid Results
Tender CL2026-10
Various Playground Improvements
Bidder
Gray's Landscaping & Snow Removal Inc. $665,463.69
Mianco Group Inc.* 707,597.32
CSL Group Ltd 761,695.99
Melfer Construction Inc. 804,921.60
Forest Ridge Landscaping Inc. 821,418.24
Royalcrest Paving & Contracting Ltd. 831,210.65
Powcon Inc. 922,691.00
Dream living construction inc 943,186.78
Blackstone Paving & Construction Limited 1,126,925.47
Note: Bidders marked with ‘*’ were deemed non-compliant
Page 136
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: PS Reports - CAO Approve Only
Report Number: Procurement Services-024-26 Meeting Date: December
31, 2020
Report Date: April 30, 2026
Submitted By: Sandra McKee, Acting Manager, Procurement
Approved By: Mary-Anne Dempster, CAO
File Number: CL2026-11
Report Subject: Supply and Delivery of Bulk Gas and Diesel Fuels
Recommendations:
It is respectfully recommended to the Chief Administrative Officer the following:
1. That Brown’s Fuels with a total bid amount of $779,458.70 (Net HST Rebate),
being the lowest compliant bidder meeting all terms, conditions and
specifications of CL2026-11 be awarded the contract for Supply and Delivery of
Bulk Gas and Diesel Fuels as required by the Public Works Division, Emergency
Services, Community Services and Legislative Services.
2. That pending satisfactory performance and pricing the Manager, Procurement be
given the authority to extend the contract for this service for up to four additional
one-year terms; and
3. That the funds required for the second, third, fourth and fifth year-year terms be
included in future budget accounts.
Page 137
Municipality of Clarington Page 2
Report Procurement Services-024-26
1. Background
1.1 Tender specifications for the supply and delivery of bulk gas and diesel fuels were
prepared by the Public Works Division, Emergency Services, Community Services and
Legislative Services and provided to the Procurement Services Division.
1.2 The scope of work included the supply and delivery of regular unleaded gasoline and
clear and coloured diesel on an as required basis.
1.3 CL2026-11 was issued by the Procurement Services Division and advertised on the
Municipality’s website. The tender closed on April 29, 2026.
2. Analysis
2.1 Nine plan takers downloaded the tender document. Seven bids were received in
response to the call. The bids were reviewed and tabulated by the Procurement
Services Division (see Attachment 1) and deemed compliant. The results were
forwarded to the Public Works Division, Emergency Services, Community Services and
Legislative Services for their review and consideration.
2.2 Brown’s Fuels has not worked for the Municipality of Clarington in the past and
references were satisfactory.
2.3 After review and analysis by the Public Works Division, Emergency Services,
Community Services and Legislative Services and the Procurement Services Division, it
was mutually agreed that the low complaint bidder, Brown’s Fuels be recommended for
the award of tender CL2026-11.
3. Financial Considerations
3.1 The estimated annual funding required for the first-year term in the amount of
$779,458.70 (Net HST Rebate) will be funded from respective approved operating
budget accounts of the participating departments as required. Future budget accounts
include the funds required for the second, third, fourth and fifth-year terms.
3.2 Pricing for the tender is a firm fixed discount off the per litre rack price. The estimated
annual cost of $779,458.70 (Net HST) is based on estimated volumes and an average
rack price used for comparison purposes.
3.6 The total estimated contract value for one year plus four optional years is approximately
$3,897,293.50 (Net HST Rebate).
Page 138
Municipality of Clarington Page 3
Report Procurement Services-024-26
Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-3379 ext. 2210 or
smckee@clarington.net.
Attachments:
Attachment 1 – Summary of Bid Results
Page 139
Municipality of Clarington Page 4
Report Procurement Services-024-26
Attachment 1 to Report Procurement Services-024-26
Municipality of Clarington
Summary of Bid Results
Tender CL2026-11
Supply and Delivery of Bulk Gas and Diesel Fuels
Bidder Total Bid Total Bid
Brown's Fuels $779,458.70 $3,897,293.50
W.O. Stinson & Son Ltd. 784,726.72 3,923,633.59
Durham Fuels 786,206.31 3,931,031.54
McDougall Energy Inc. 798,782.32 3,993,911.59
Upper Canada Fuel & Burner 802,139.79 4,010,698.93
4Refuel 812,705.63 4,063,528.15
Econo Petroleum
Page 140
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: June 1, 2026 Report Number: PUB-004-26
Authored By: Brad Lamport, Fire Chief
Submitted By: Lee-Ann Reck, Deputy CAO, Public Services
Reviewed By: Mary-Anne Dempster, CAO
Report Subject: Regional Municipality of Durham 9-1-1 Service Agreement
Recommendations:
1. That Report PUB-004-26, and any related delegations or communication items, be
received;
2. That Council authorize the Deputy CAO, Public Services to execute a 9-1-1 System
Agreement with the Regional Municipality of Durham, in a form satisfactory to the
Deputy CAO/Solicitor; and
3. That all interested parties listed in Report PUB-004-26, be advised of Council’s
decision.
Page 141
Municipality of Clarington Page 2
Report PUB-004-26
Report Overview
1. Background
Emergency Call Routing System
1.1 Emergency calls made in Clarington are routed through two systems. Durham Region
provides a primary answering point for emergency calls made within the region, and
each area municipality within Durham Region utilises a secondary answering point to
provide dispatch services after calls are routed from the primary answering point.
1.2 Clarington has operated under a dispatch services agreement since 2013. In June
2025, Clarington Council instructed staff to explore alternate providers of dispatch
services to ensure best value for money was obtained.
1.3 To ensure best value for money can be obtained for dispatch services, the terms of the
9-1-1 System Agreement with Durham Region must also provide Clarington with the
necessary flexibility to choose a dispatch provider.
9-1-1 System Agreement
1.4 A new 9-1-1 System Agreement with Durham Region will support continued provision
of emergency services by Clarington Emergency and Fire Services and allow for a
seamless transition if dispatch service providers change.
1.5 The proposed 9-1-1 System Agreement will address operation and coordination of the
9-1-1 system, including:
(a) responsibility for the provision of a primary answering point for emergency calls;
(b) coordination between the area municipalities and Durham Region on the operation
of the 9-1-1 system;
(c) harmonisation of the standards for the primary answering point and the secondary
answering points;
Page 142
Municipality of Clarington Page 3
Report PUB-004-26
(d) governance of the 9-1-1 system; and
(e) notice requirements for changing a dispatch provider.
2. Financial Considerations
2.1 There are no changes to the existing financial arrangement in place for the provision of
9-1-1 system services planned as part of the proposed 9 -1-1 System Agreement with
Durham Region.
3. Strategic Plan
Not Applicable
4. Climate Change
Not Applicable.
5. Concurrence
This report has been reviewed by the Deputy CAO/Solicitor who concurs with the
recommendations.
6. Conclusion
It is respectfully recommended that the Council authorise the execution of a 9-1-1
System Agreement to support continued provision of emergency services by Clarington
Emergency and Fire Services and allow for a seamless transition if dispatch service
providers change.
Staff Contact: Fire Chief Brad Lamport, blamport@clarington.net
Attachments:
Not Applicable.
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 143
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: June 1, 2026 Report Number: LGS-030-26
Authored By: Natalie King, Supervisor of Municipal Law Enforcement
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO
Report Subject: Proposed Administrative Penalty System (APS) By-law
Recommendations:
1. That Report LGS-030-26, and any related delegations or communication items, be
received;
2. That the Administrative Penalty System By-law attached to Report LGS-030-26, as
Attachment 1, be approved; and
3. That the amendment to the Municipality’s Traffic and Parking By-law 2014-059
attached to Report LGS-030-26, as Attachment 2, be approved; and
4. That all interested parties listed in Report LGS-030-26, be advised of Council’s
decision.
Page 144
Municipality of Clarington Page 2
Report LGS-030-26
Report Overview
“”‑
‑
‑
1. Background
1.1 With Council’s direction already in place, staff have prepared the APS By‑law required
to establish the legislative authority for the Administrative Penalty System and allow the
Municipality to proceed with implementation planning.
1.2 Council, by its endorsement of the recommendations in Report LGS-007-26, has
already approved the steps to be taken to implement the APS. One of the key formal
steps is to enact the APS By-law, which is the purpose of this Report. Council has
already approved funding for the procurement of the system and the temporary Staff
resources needed for implementation, and it was previously confirmed that the costs
will be recovered through future revenues of the APS. Costs of the system therefore
will result in no net budgetary increase for the Municipality.
2. Overview of Proposed APS By-law
Application of By-law
2.1 The proposed APS By‑law establishes the legislative framework for the administration
of administrative penalties for designated municipal offences. The By‑law authorizes
the issuance of Penalty Notices, establishes review and appeal processes, and
provides for the appointment of Screening and Hearing Officers, in accordance with
applicable provincial legislation.
2.2 Schedule “A” of the proposed APS By‑law identifies the Designated By‑laws to which
the APS applies. At this time, only the portions of the Traffic and Parking By‑law
2014‑059 related to parking are proposed for inclusion.
2.3 If additional by‑laws are incorporated into the APS in the future, amendments will be
limited to updates to Schedule “A” to identify the applicable offences and corresponding
short‑form wording required for Penalty Notices.
Page 145
Municipality of Clarington Page 3
Report LGS-030-26
2.4 Schedule “B” of the proposed APS By-law identifies the monetary amounts for the
parking penalties.
2.5 The proposed amounts will no longer include a reduction for early payment but
otherwise will mirror parking notice fees at the previously approved set fine levels. This
approach simplifies the fee structure, improves transparency, and ensures consistency
in enforcement. The proposed fees are intended to encourage compliance with parking
regulations and promote turnover and availability of parking space s, while remaining
reasonable and proportionate. The set fine amounts have been reviewed to ensure
they function as an effective deterrent without being excessive.
Traffic and Parking By-law 2014-059 Amendment
2.6 Implementation of APS requires an amendment to the existing Traffic and Parking
By‑law to transition designated parking offences from enforcement under the
Provincial Offences Act (POA) to administrative enforcement under the APS.
2.7 The proposed amendment designates specified parking‑related provisions of the
Traffic and Parking By‑law as subject to the APS, in accordance with the Municipal
Act, 2001 and Ontario Regulation 333/07. Once designated, these offences will no
longer proceed through the POA court process and will instea d be addressed through
the municipal administrative review framework.
2.8 The amendment also removes POA-related references within the Traffic By-law that
are no longer applicable to designated parking offences, ensuring clarity and
consistency in enforcement and adjudication.
2.9 This transition is administrative in nature and does not alter the substance of any
parking regulations currently in force.
Related Policies
2.10 In accordance with the Municipal Act requirements governing an APS, the Municipality
must also adopt a series of policies, including an APS Conflict of Interest Policy, an
APS Prevention of Political Interference Policy, and an APS Financial Hardship Policy.
2.11 The creation of these policies is in process and once finalized will be brought back to
Council for final approval at a date to coincide with activation of the APS.
2.12 These policies will ensure the integrity, fairness, and independence of the
Administrative Penalty System as an alternative to the POA court system.
Page 146
Municipality of Clarington Page 4
Report LGS-030-26
3. Public Information
3.1 Public communication efforts will be developed in coordination with Corporate
Communications and timed to coincide with the operational launch of the Administrative
Penalty System.
4. Next Steps
4.1 Once passed, the APS By-law will be forwarded to the Ministry of the Attorney General
to take the next step towards implementation. The effective date of the by-laws
attached to this Report will be determined by the Deputy CAO/Solicitor under authority
delegated within the by-laws. The by-laws will take effect once all approvals have been
granted, all resources are in place, and all technical components of the APS are ready
for activation.
5. Financial Considerations
5.1 The financial considerations associated with the implementation of the Administrative
Penalty System are outlined in Report LGS-007-26.
5.2 There are no net financial impacts associated with the Screening Officer and Hearing
Officer positions required to support APS. All costs related to these roles will be fully
funded through revenue generated by the APS program, as outlined in Report LGS-
007-26. The APS model is designed to achieve cost recovery through administrative
penalties, ensuring that program-related staffing requirements do not create additional
pressure on the municipal tax base.
6. Strategic Plan
6.1 The Strategic Plan relationship considerations associated with the implementation of
the Administrative Penalty System are outlined in Report LGS-007-26.
7. Climate Change
Not Applicable.
8. Concurrence
Not applicable.
Page 147
Municipality of Clarington Page 5
Report LGS-030-26
9. Conclusion
It is respectfully recommended that Council approve the Administrative Penalty System
By‑law and the related amendment to the Traffic and Parking By‑law. Approval of
these by‑laws establishes the necessary legislative framework to allow implementation
of the APS, aligns with provincial legislation, reflects municipal best practices, and
supports a more efficient, fair, and locally administered approach to parking
enforcement.
Staff Contact: Natalie King, Supervisor, Municipal Law Enforcement, nking@clarington.net.
Attachments:
Attachment 1 – Proposed Administrative Penalty System By-law
Attachment 2 - Proposed Traffic and Parking By-law 2014-059 amendment
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 148
Attachment 1 to Report LGS-030-26
By-law YYYY-NNN
Administrative Penalty By-law
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law YYYY-NN
Being a By-law to implement an Administrative Penalty System.
WHEREAS Section 434.2 of the Municipal Act, 2001, S.O. 2001, c. 25 as amended,
allows a Municipality to establish a system of administrative penalties for the purpose of
promoting compliance with its by-laws;
AND WHEREAS Section 434.1 of the Municipal Act authorizes a municipality to require
a person, subject to such conditions as the municipality considers appropriate, to pay an
administrative penalty if the municipality is satisfied that the person has failed to comply
with a by-law of the municipality;
AND WHEREAS Section 102.1 of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, and Ontario Regulation 333/07 authorize a municipality to require a person to
pay an administrative penalty if the municipality is satisfied that the person has failed to
comply with any by-laws respecting the parking, standing or stopping of vehicles;
AND WHEREAS Section 391 of the Municipal Act authorizes a municipality to pass by-
laws imposing fees or charges on persons for services or activities provided or done by
or on behalf of it;
AND WHEREAS the Council for the Municipality of Clarington considers it desirable and
necessary to provide for a system of administrative penalties and administ rative fees for
the designated Municipal by-laws;
Now therefore the Corporation of the Municipality of Clarington enacts as follows:
1. Definitions
1.1. For the purposes of this By-law, unless stated otherwise or the context requires a
different meaning:
“Administrative Fee” means any fee specified in this By-law and/or identified within
the Municipality of Clarington User Fee By-law 2025-033 as amended.
“Administrative Penalty” means an administrative penalty established by this By-
law or any of its Schedules;
“APS” means Administrative Penalty System;
Page 149
“By-law Penalty Notice” or “BPN” means a Penalty Notice, other than a Parking
Penalty Notice, issued for a contravention of a Designated By-law for a
contravention of an offence identified in a Schedule to this By-law;
“Clerk” means the Municipality’s Municipal Clerk or any acting or Deputy Clerk, or
their designate, appointed by Council to perform the duties of the Clerk described
in Section 228 of the Municipal Act, 2001;
“Council” means the Council of the Municipality of Clarington;
“Day” means any calendar Day;
“Designated By-law” means a by-law, or part of a by-law listed in Schedule “A”;
“Dishonoured Payment Fee” means an Administrative Fee imposed under this By-
law in respect of a charge incurred by the Municipality for payment by negotiable
instrument or credit card, for which there are insufficient funds available in the
account on which the instrument was drawn;
“Division Head” means the Staff member who serves as the head of the Municipal
Law Enforcement Division or any person delegated by them;
“Final Notice Fee” means an Administrative Fee imposed under this By-law in
respect of a Person’s failure to pay an Administrative Penalty within the prescribed
time, and identified in the Municipality’s User Fee By-law;
“Hearing” or “Hearing Review” means the reconsideration of a Screening Review;
“Hearing Decision” means the outcome of a Hearing;
“Hearing Non-Appearance Fee” means an Administrative Fee imposed under this
By-law in respect of a Person’s failure to appear at the time and place scheduled
for a review before a Hearing Officer;
“Hearing Officer” means a Person appointed pursuant to this By-law to conduct
Hearings;
“Holiday” means a Saturday, Sunday, any statutory Holiday in the Province of
Ontario or any Day the offices of the Municipality are officially closed for business;
“Late Payment Fee” means an Administrative Fee imposed under this By-law in
respect of a Person’s failure to pay an Administrative Penalty within the prescribed
time, and identified in the Municipality’s User Fee By-law
“MTO Fee” means an Administrative Fee imposed under this By-law in respect of
any search of the records of, or any inquiry to, the Ontario Ministry of
Transportation, or related authority;
“Municipal Act” means the Ontario Municipal Act, 2001, S.O. 2001, c.25, as
amended;
“Municipality” means the Corporation of the Municipality of Clarington, or its
geographical area;
Page 150
“Officer” means a Provincial Offences Officer of the Municipality or other Person
whose duties include the enforcement of a Designated By-law, or, where
applicable and the Municipality deems it appropriate:
a) The appointment of Persons affiliated with private parking
authorities, to enforce the Municipality of Clarington Traffic and
Parking By-law, in accordance with the Municipality’s Delegation of
Authority By-law 2024-042 as amended or its successor.
“Parking Penalty Notice” or “PPN” means a Penalty Notice issued for a
contravention of an offence identified in Schedule “B” of this By-law;
“Penalty Notice” means a notice given to a Person pursuant to Section 4 of this By-
law;
“Person” includes an individual or a corporation, including an Owner;
“Plate Denial Fee” means an Administrative Fee imposed under this By-law in
respect of a Person’s failure to pay within the time prescribed prior to a request for
plate denial;
“Registered Mail Fee” means the actual cost incurred by the Municipality to send a
required notice by registered mail or courier.
“Regulation” means Ontario Regulation 333/07 under the Municipal Act;
“Screening Review” means a review of an Administrative Penalty as imposed by a
specific Penalty Notice;
“Screening Decision” means the outcome of a Screening Review;
“Screening Non-Appearance Fee” means an Administrative Fee imposed under
this By-law and where applicable, in respect of a Person’s failure to appear at the
time and place scheduled for a review before a Screening Officer;
“Screening Officer” means a Person appointed pursuant to this By-law to conduct
Screening Reviews.
2. Application
2.1. This By-law applies to:
2.2. All Property within the geographical boundaries of the Municipality, unless
otherwise specified in this By-law.
2.3. Designated By-laws are listed in Schedule “A”.
2.4. For each Designated By-law, there is an additional Schedule setting out the
applicable administrative penalties, including the short form wording to be used on
Penalty Notices, for contraventions of the Designated By-law.
2.5. The amount of any Administrative Fees imposed for the purposes of this By-law
shall be stipulated in the Municipality of Clarington User Fee By-law 2025-033 as
amended, or its successor.
Page 151
2.6. No Person that is required to pay an Administrative Penalty under this By-law in
respect of a contravention of a Designated By-law shall be charged with an offence
in respect of the same contravention under the Ontario Provincial Offences Act,
R.S.O. 1990, c. P.33.
2.7. The Provincial Offences Act, R.S.O. 1990, c. P.33, as amended, does not apply to
any part of a Designated By-law for which an Administrative Penalty has been
established under this By-law.
3. Penalty Notice
3.1. Every Person who contravenes a provision of a Designated By-law shall, upon
issuance of a Penalty Notice, be liable to pay the Municipality an Administrative
Penalty in the amount specified in the applicable Schedule making up part of this
By-law.
3.2. An Officer who has reason to believe that a Person has contravened any
Designated By-law may issue a Penalty Notice as soon as reasonably practicable ,
but no later than 30 Days after the date of the offence.
Page 152
3.3. A Penalty Notice shall include the following information, as applicable:
a) the vehicle licence plate number or vehicle identification number;
b) the offence date;
c) a unique Penalty Notice information number;
d) the date on which the Administrative Penalty is due and payable, or a
statement that the Penalty Notice is due on the fifteenth (15th) Day;
e) the badge number and signature of the issuing Officer;
f) the short form wording describing the contravention as identified in the
Schedules of this by-law or other particulars reasonably sufficient to
indicate the contravention;
g) the monetary amount of the Administrative Penalty payable;
h) a description of the process by which a Person may request a Screening
Review of the Administrative Penalty, and
i) a statement advising that an unpaid Administrative Penalty, inclu ding any
applicable Administrative Fee(s), will constitute a debt of the Person to the
Municipality unless cancelled pursuant to Screening Review or Hearing
process.
3.4. A PPN is deemed to have been served,
a) Immediately, when an Officer affixes it to the vehicle in a conspicuous
place at the time of the contravention; or
b) Immediately, when an Officer delivers it personally to the Person having
care and control of the vehicle, at the time of the contravention; or
c) Five (5) Days following the mailing of a copy by registered mail or courier,
to the Person to whom it is addressed.
3.5. A BPN is deemed to have been served,
a) Immediately, when an Officer delivers it personally to the Person named
on the Penalty Notice or to one of the people named on the Penalty
Notice, if more than one Person is named on the Penalty Notice, or
b) Five (5) Days following the mailing of a copy by registered mail or courier,
to the Person’s address as shown in their identification provided to an
Officer, or as recorded in the Municipality’s tax records, or licensing
records, or land registry office, or within the records of the Ministry, or
Corporate Profile, or
c) Immediately, upon an Officer posting it at a conspicuous location at the
property that is the subject of the Penalty Notice, or the address of the
Person(s) named on the Penalty Notice as in their identification provided
to an Officer, or as recorded in the Municipality’s tax records, or licensing
records, or land registry office, or within the records of the Ministry, or
Corporate Profile, or
Page 153
d) Immediately, upon an Officer hand delivering it to a Person who appeared
over the age of sixteen (16) years at an address referred to in the
preceding subsection 4.5 c).
3.6. A Person who is served with a Penalty Notice by registered mail or courier shall
also pay the Municipality a Registered Mail Fee.
3.7. A Person who is served with a Penalty Notice and who does not pay the amount of
the Administrative Penalty on or before the date on which the Administrative Notice
is due and payable, shall also be responsible for a Late Payment Fee to the
Municipality. Penalty Notices are due and payable fifteen (15) Days after service of
the Penalty Notice.
3.8. A Person who is served with a Penalty Notice and has not paid the amount of the
Administrative Penalty and Administrative Fee(s) within thirty-five (35) Days after
the service of the Penalty Notice shall also pay a Final Notice Fee.
3.9. No Officer may accept payment of an Administrative Penalty or Administrative Fee.
4. Voluntary Payment of Penalty Notice
4.1. If an Administrative Penalty has been paid, the Penalty Notice shall not be subject
to any further review.
4.2. An Administrative Penalty shall be deemed to have been paid when the amount
together with all applicable Administrative Fees has been paid.
5. Review by Screening Officer
5.1. At any time on or before the date on which the Administrative Penalty is due
and payable, a Person who has been issued a Penalty Notice may request a
Screening Review, and such request will be processed in accordance with
this By-law.
5.2. If a Person has not requested a Screening Review on or before the final
payment due date, the Person may request that the Screening Officer extend
the time to request a Screening, in accordance with the process set out in
Section 6.4.
Page 154
5.3. A Person’s right to request an extension of time for a Screening Review
expires irrevocably if it has not been exercised, on or before thirty (30) Days
after the date the Penalty Notice was served, at which time:
a) The Person shall be deemed to have waived the right to request a
Screening Review or request an extension of time for a Screening
Review;
b) The Administrative Penalty shall be deemed to be confirmed on the
sixteenth (16th) Day following the Penalty Notice was served; and
c) The Administrative Penalty shall not be subject to any further review,
including a review by any Court.
5.4. A Person’s Request for Review by Screening Officer or request for an
extension of time to request a Screening Review are exercised by:
a) Completing and submitting the prescribed electronic online form to
request a Screening Review or extension of time for a Screening
Review; or
b) Attending the Municipal Administrative Building in Person, during
business hours, to book a Screening Review or apply for an
extension of time to request a review, if unable to do so electronically.
5.5. A request for a review by the Screening Officer, or a request for an extension
of time to request a screening, shall be made on the prescribed form and
include all required information including the Penalty Notice Number, the
Person’s contact information, and the reason(s) for the request.
5.6. A Screening Review shall only be conducted or scheduled, and an extension of
time to request a Screening Review considered, where the request is made within
the time limits prescribed in this By-law.
5.7. Where a request for an extension of time to schedule a Screening Review is
submitted, the Screening Officer may only extend the time to request a Screening
Review where the Person demonstrates, on a balance of probabilities, the
existence of mitigating or extenuating circumstances that warrant the extension of
time.
5.8. Where an extension of time is not granted by the Screening Officer, the Penalty
Notice including any applicable Administrative Fees shall be confirmed.
5.9. A Screening Review shall be conducted via email by the Screening Officer or,
where a Person is unable to do so electronically, an in-person screening may be
scheduled, and the appointment details for the Screening Review will be
communicated to the affected Person in accordance with Section 8. of this By-law.
5.10. Following a Screening Review, the Screening Officer may:
a) affirm the Administrative Penalty; or
b) cancel, reduce or extend the time for payment of the Administrative
Penalty, including any Administrative Fees, where, in the opinion of
Page 155
the Screening Officer, the Person has identified on a balance of
probabilities that:
i. the Penalty Notice contains a material error;
ii. the Person did not contravene a Designated By-law as set out
in the Penalty Notice; or
iii. the Penalty Notice was not served in accordance with this By-
law; or
iv. the cancellation, reduction or extension of time for payment of
the Administrative Penalty, inclusive of any Administrative
Fee(s), is necessary to relieve any financial hardship.
5.11. Where a notice of the scheduling of a time and place for a Screening Review
has been served in accordance with Section 8, and a Person fails to attend at
the time and place set out in such notice:
a) the Person shall be deemed to have abandoned the request for review by
the Screening Officer;
b) the Administrative Penalty as set out in the Penalty Notice shall be
deemed to be confirmed;
c) the Administrative Penalty shall not be subject to any further review or
extension of time to request a review, including a review by any Court;
and,
d) the Person shall pay to the Municipality a Screening Non-Appearance
Fee, and any other applicable Administrative Fees.
5.12. After a Review by Screening Officer, the Screening Officer shall issue a
Screening Decision to the Person, delivered in accordance with this By-law.
5.13. A Screening Officer has no authority to consider questions relating to the validity
of a statute, regulation, or by-law or the constitutional applicability or operability
of any statute, regulation or by-law.
6. Review by Hearing Officer
6.1. A Person may request a review of a Screening Decision by a Hearing Officer, or
request an extension of time to request a review by a Hearing Officer, before the
payment due date as indicated on the Screening Decision.
6.2. Where neither a Hearing Review nor an extension of time for a Hearing Review are
requested in accordance with this By-law, or where the Person fails to request a
Hearing Review within any extended period of time granted by the Hearing Officer:
a) the Person shall be deemed to have waived the right to request a review
by a Hearing Officer or extend the time to request a review of the
Screening Decision by a Hearing Officer;
b) the Screening Decision shall be deemed to be affirmed; and
Page 156
c) the Screening Decision shall not be subject to further review, including a
review by any Court.
6.3. A request for review by a Hearing Officer shall only be scheduled if the Person
makes the request within the time limits set out in this By-law.
6.4. A Hearing shall be conducted in-person, and the timetable for the Hearing will be
communicated to the affected Person in accordance with this By-law.
6.5. If a Person fails to attend at the time and place scheduled for a Hearing, or fails to
respond to a request for submissions in writing within the established deadline:
a) the Person shall be deemed to have abandoned the request for a Hearing;
b) the Administrative Penalty as set out in the Penalty Notice shall be final
and not subject to any further review, including a review by any Court; and
c) the Person shall be liable to pay to the Municipality a Hearing Non-
Appearance Fee, MTO fee, and any other applicable Administrative Fees,
in addition to the Administrative Penalty.
6.6. Following a Hearing, the Hearing Officer may:
a) affirm the Administrative Penalty; or
b) cancel, reduce or extend the time for payment of the Administrative
Penalty, including any Administrative Fees, where, in the opinion of the
Hearing Officer it would maintain the general intent and purpose of the
Designated By-law, and one or more of the following circumstances
pertain:
i. the Penalty Notice contains a material error;
ii. the elements of the offence in the Penalty Notice are disproven;
iii. the Penalty Notice was not served in accordance with this By-law;
or
iv. the cancellation, reduction or extension of time for payment of the
Administrative Penalty, inclusive of any Administrative Fee(s), is
necessary to relieve any financial hardship
6.7. A Hearing Officer shall not render a decision on the review of a Screening Decision
unless the Person has been provided an opportunity to be heard at the Hearing.
The Hearing Officer may also receive information from the issuing Officer or from
the Municipality
6.8. After a Hearing, the Hearing Officer shall issue a Hearing Decision to the Person,
delivered in accordance with this By-law.
6.9. A Hearing Officer has no authority to consider questions relating to the validity of a
statute, regulation, or by-law or the constitutional applicability or operability of any
statute, regulation or by-law.
6.10. All Hearings shall be in accordance with the Statutory Powers Procedure Act,
R.S.O. 1990, c. S. 22, as amended.
Page 157
6.11. The decision of a Hearing Officer is final.
7. Service of Administrative Documents
7.1. The service of any document, notice, appointment booking, decision, or other
communication issued pursuant to this By-law, excluding the service of Penalty
Notices as indicated in Section 4, shall be deemed effective when delivered by any
of the following methods:
a) immediately, when a copy is personally delivered to the Person; or
b) on the fifth Day following the date it is sent by regular mail or courier to the
Person's last known address; or
c) immediately upon sending a copy by electronic mail (i.e. email) to the
person's last known electronic mail address.
8. Appointment of Screening Officers and Hearing
Officers
8.1. The positions of Screening Officer and Hearing Officer are established for the
purpose of conducting Screening Reviews and Hearings, respectively, pursuant
to this By-law.
8.2. The Deputy CAO or their appointee is delegated with authority to appoint
Screening Officers and Hearing Officers.
8.3. No member of Council or their immediate family, nor any member of a Board or
Committee of the Municipality is eligible for appointment as a Screening Officer
or a Hearing Officer.
8.4. The following Persons are ineligible to be appointed as a Hearing Officer:
a) Municipal employees;
b) any Person that has represented a party in adverse interest to the
Municipality; and
c) any Person subject to bankruptcy proceedings.
8.5. No Person shall attempt, directly or indirectly, to communicate for the purpose of
influencing a Screening Officer or a Hearing Officer respecting the determination
of a matter in a proceeding that is or will be pending before such Officers, except
the Person who has requested the Screening Review or Hearing, or that
Person’s authorized agent.
9. Administration of By-law
9.1. The Deputy CAO or designate shall administer this By-law inclusive of any
practices, policies, and procedures as well as all forms and notices, as may be
required for the implementation and ongoing maintenance of this By-law.
Page 158
9.2. Where a PPN has been issued for a contravention of a Designated By-law, and,
along with any applicable Administrative Fees, are not paid prior to the final
payment due date, the Municipality may:
a) Notify the Registrar of Motor Vehicles of the default and the Registrar shall
refuse to validate or issue a permit for the vehicle until the Administrative
Penalty and all related Administrative Fees including a Plate Denial Fee,
are paid;
9.3. Where a BPN has been issued for a contravention of a Designated By-law and
remains unpaid, together with any applicable Administrative Fee(s), after the
final payment due date, the Municipality may notify the tax department to collect
the outstanding amount by adding it to the tax roll and collecting it in the same
manner as municipal taxes, or may forward the amount owing to a collection
agency.
9.4. Where a Person makes a payment to the Municipality for an Administrative
Penalty and associated Administrative Fee(s), for which there are insufficient
funds available in the account on which the instrument was drawn, the Person
shall pay the Municipality a Dishonoured Payment Fee in accordance with the
Municipality’s User Fee By-law.
9.5. A Person claiming financial hardship under this By-law shall provide
documented proof of the financial hardship to the Screening Officer or the
Hearing Officer, as applicable.
9.6. Where an Administrative Penalty is cancelled by a Screening Officer or a
Hearing Officer, any related Administrative fee(s) shall also be cancelled.
10. Delegation
10.1. The Deputy CAO or their designate is authorized to approve all procedures,
forms, licenses, permits, and other documents and to make such decisions and
approvals, and to exercise such discretion on behalf of the Municipality as
necessary to administer this By-law.
11. Severability
11.1. If any section or sections of this By-law, or parts thereof are found by any court of
competent jurisdiction to be illegal or beyond the power of the Municipal Council
to enact, such section or sections or parts thereof shall be deemed to be
severable from this By-law and all remaining sections or parts of this By-law shall
be deemed to be separate and independent therefrom and to be properly
enacted and to be of full force and effect.
12. Conflict
12.1. In the event of a conflict between any provision of this By-law and any other by-
law of the Municipality of Clarington, the provision that is the most restrictive
prevails.
Page 159
13. Schedules
13.1. The following Schedules are attached to, and form an integral part of, this By -
law:
Schedule “A” – Designated By-laws
Schedule “B” – Traffic and Parking By-law Administrative Penalty Amounts
14. Short Title
14.1. The by-law may be referred to as the Administrative Penalty By-law.
15. Effective Date
15.1. This By-law shall come into force and effect upon completion of all legislated
requirements under the Municipal Act, 2001, S.O. 2001, c. 25, and its associated
regulations respecting an Administrative Penalty System, and upon the
designation of a commencement date by the Deputy CAO /Solicitor.
Passed in Open Council this XX Day of MMMM, YYYY.
_____________________________________
Name, Mayor
_____________________________________
Name, Municipal Clerk
By signing this by-law on XXXX XX, YYYY, Mayor FIRST LAST NAME will not
exercise the power to veto this by-law and this by-law is deemed passed as of
this date.
Page 160
Schedule “A” to
By-law YYYY-NNN
APS By-law
Schedule “A” Designated By-law s
The following By-laws are Designated for the purpose of imposing an Administrative
Penalty:
1. Sections 10, 11, 12, 13, 14, 15, 16, 17, 18, 21, 22, 23, 24, 26, 28, 28.1, 29, 30, 31,
32, 33, 34, 35, 45, 46, and 50(b), of Municipality of Clarington Traffic and Parking
By-law 2014-059.
Page 161
Schedule “B” to
By-law YYYY-NNN
APS By-law
Schedule “B” Traffic and Parking By-law Administrative
Penalty Amounts
The following table identifies the short form wording, section, and Administrative Penalty
amount for the designated portions of the Traffic and Parking By-law 2014-059.
Short Form Wording
Provision
Creating or
Defining
Offence
Proposed
Administrative
Penalty
Amount
Page 162
Schedule “B” to
By-law YYYY-NNN
APS By-law
Page 163
Schedule “B” to
By-law YYYY-NNN
APS By-law
Page 164
Schedule “B” to
By-law YYYY-NNN
APS By-law
Page 165
Schedule “B” to
By-law YYYY-NNN
APS By-law
Page 166
Schedule “B” to
By-law YYYY-NNN
APS By-law
Page 167
Schedule “B” to
By-law YYYY-NNN
APS By-law
Page 168
Attachment 2 to Report LGS-030-26
By-law YYYY-NNN
Short Title
Page 1 of 3
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law YYYY-NN
Being a By-law to amend By-law 2014-059, a by-law to regulate traffic and parking on
highways, private property and municipal property, within the Municipality of Clarington,
by updating for the Administrative Penalty System (APS).
Whereas the Municipal Act, 2001, S.O. 2001 as amended, and the Highway Traffic Act,
R.S.O. 1990 as amended authorizes a Municipality to pass By-laws; and
Whereas pursuant to Section 102.1 (1) of the Municipal Act, 2001, S.O. 2001, c. 25 as
amended, provides that a Municipality may require a person to pay an administrative
penalty for failing to comply with any by-laws respecting the parking, standing, or
stopping of vehicles;
And whereas, the Council of the Municipality of Clarington has enacted the
Administrative Penalty System By-law, respecting parking, standing or stopping of
vehicles, which must comply with O. Reg. 333/07, as amended, made pursuant to the
Municipal Act, 2001.
And Whereas the Council of the Municipality of Clarington considers it desirable and
necessary to provide for a system of administrative penalties and administrative fees for
certain by-laws or portions thereof.
Page 169
Attachment 2 to Report LGS-030-26
By-law YYYY-NNN
Short Title
Page 2 of 3
Now therefore the Corporation of the Municipality of Clarington enacts as follows:
1. That subsection 58 of By-law 2014-059 as amended, be deleted and replaced
with the following:
58. Penalty Provision
a) Every person who contravenes any of the provisions of this by-law,
unless otherwise identified in this Section, is guilty of an offence and
upon conviction, is liable to a penalty as provided for in the Provincial
Offences Act, R.S.O. 1990, c. P. 33, as amended from time to time, or
any successor thereof.
b) Sections 10, 11, 12, 13, 14, 15, 16, 17, 18, 21, 22, 23, 24, 26, 28, 28.1,
29, 30, 31, 32, 33, 34, 35, 45, 46, and 50(b), of this By-law are hereby
designated for the purposes of section 3 of O. Reg. 333/07 as parts of
this by-law to which the Administrative Penalty By-law applies.
Page 170
Schedule “A” to
By-law YYYY-NNN
Page 3 of 3
Effective Date
That This By-law shall come into force and effect upon completion of all legislated
requirements under the Municipal Act, 2001, S.O. 2001, c. 25, and its associated
regulations respecting an Administrative Penalty System, and upon the designation
of a commencement date by the Deputy CAO/Solicitor.
Passed in Open Council this XX day of MMMM, YYYY.
_____________________________________
Name, Mayor
_____________________________________
Name, Municipal Clerk
By signing this by-law on XXXX XX, YYYY, Mayor FIRST LAST NAME will not
exercise the power to veto this by-law and this by-law is deemed passed as of this
date.
Page 171
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: June 1, 2026 Report Number: CAO-005-26
Authored by: Amanda Welsh, Executive Assistant to the Chief Administrative Officer
Submitted By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Semi-Annual Update on Outstanding Motions of Council
Recommendation:
1. That Report CAO-005-26, and any related delegations or communication items, be
received for information.
Page 172
Municipality of Clarington Page 2
Report CAO-005-26
Report Overview
1. Background
1.1 On January 9, 2023, Council directed the CAO to report semi-annually on the status of
outstanding resolutions. This report fulfills that requirement by listing all outstanding
items and providing updates.
2. Outstanding Motions Status Updates
North Bowmanville Dog Park Site Selection
2.1 At the Council Meeting on March 24, 2025, the following motion was carried:
Resolution #C-066-25
Whereas Staff were directed to locate and develop an off-leash dog park in north
Bowmanville as part of the 2021 capital budget;
And whereas Staff Report PDS-002-25 presented at the February 3, 2025, General
Governance Committee provided a proposed location for a dog park and analysis
illustrating that there were no municipally owned lands in north Bowmanville that meet
the siting criteria contained in the Parks, Recreation and Culture Master Plan;
And whereas Resolution #GG-031-25 directed:
“That Report PDS-002-25 – North Bowmanville Dog Park Site Selection, be referred to
the March 3, 2025, General Government Committee meeting; and
That Staff consult with Valleys 2000 regarding the preferred location.”;
And whereas Valleys 2000, in a letter dated February 25, 2025, objects to the proposed
location.
Now therefore, be it resolved:
1. That that Report PDS-002-25, and any related delegations or communication
items, be received for information;
Page 173
Municipality of Clarington Page 3
Report CAO-005-26
2. That Staff be directed to report back to a future Planning and Development
Committee with recommendations for a new dog park when municipal lands, that
meet the criteria outlined in the Parks Recreation and Culture Master Plan,
become available in north Bowmanville; and
3. That Staff be directed to bring forward a budget request through the appropriate
annual budgeting process for the new dog park location, when available, and in
the meantime return the remaining budget of $195,533.89 to the Parks and
Recreation Development Charge Reserve Fund.
2.2 At the General Government Committee meeting on December 1, 2025, the following
motion was carried through Report CAO-021-25:
Resolution #GG-190-25
That Report CAO-021-25, and any related delegations or communication items, be
received for information; and
That Staff report back at a future meeting on relaxing the criteria for dog park size.
2.3 Staff recommended Guildwood Park as the preferred location in Report PSD-037-26 at
the May 4, 2026 General Government Committee meeting. This recommendation
reflects consideration of both the original site selection direction and Council’s request
to review dog park size criteria. Subject to Council ratification on May 25, 2026,
construction will proceed in coordination with the Guildwood splash pad reconstruction
project, with completion anticipated in late summer 2026.
Council Request for Staff Report – Whistle Cessation at CN Rail Grade Level Crossings
at Bennett Road and Cobbledick Road
2.4 At the General Government Committee meeting on June 2, 2025, the following motion
was carried:
Resolution #GG-115-25
That Report LGS-020-25, and any related delegations or communication items, be
received;
That Council of The Corporation of the Municipality of Clarington declares that it agrees
that whistles on railway equipment should not be used at the CN grade level crossing on
Bennett Road;
Page 174
Municipality of Clarington Page 4
Report CAO-005-26
That Council of The Corporation of the Municipality of Clarington declares that it agrees
that whistles on railway equipment should not be used at the CN grade level crossing on
Cobbledick Road;
That Council request Metrolinx to implement whistle cessation measures as part of the
Bowmanville GO Expansion project at all grade level crossings on the Bowmanville Line
Extension along the CP Rail corridor to mitigate issues related to increased train traffic
and growth within the Courtice and Bowmanville GO Station Areas;
That Council direct Staff to prepare a 2026 Budget request to undertake a Clarington -
wide whistle cessation study to understand the potential implementation and operating
costs, development of policies to address whistle cessation requests and take into
account performance information from the Cobbledick Road and Bennett Road CN Rail
crossings (post-whistle cessation); and
That all interested parties listed in Report LGS-020-25, and any delegations be advised
of Council’s decision.
2.5 A Request for Proposal for the detailed design of CN-required safety measures is out
for public procurement. Award of the design assignment is anticipated in June 2026,
with construction expected to commence in late 2026.
2.6 Metrolinx advised that all whistle cessation requests are to be directed through CPKC
as the rail corridor owner. Staff have followed up with CPKC regarding whistle cessation
requests and are awaiting a response.
Council Request for Staff Report – Cultural Heritage Designation for 3347 Liberty Street
North, Bowmanville
2.7 At the Planning and Development Committee meeting on June 16, 2025, the following
motion was carried:
Resolution # PD-060-25
That Report PSD-035-25, and any related delegations or communication items, be
received;
That the Clerk issue a Notice of Intention to Designate the following properties as a
cultural heritage resource as individual designations under Part IV of the Ontario
Heritage Act;
1. 33 King Street West, Bowmanville,
2. 19 1/2 - 23 King Street West, Bowmanville,
Page 175
Municipality of Clarington Page 5
Report CAO-005-26
3. 175 Liberty Street North, Bowmanville,
4. 192 Liberty Street North, Bowmanville, and
5. 1598 Baseline Road West, Courtice.
That the property at 3347 Liberty Street North, Bowmanville, be referred back to Staff;
That the Clerk prepare the necessary by-laws if no objection(s) are received within 30
days after the date of publication of the Notice of Intention or staff will report back to
Council regarding objection(s); and
That all interested parties listed in Report PSD-035-25 and any delegations be advised
of Council’s decision.
2.8 Scheduling efforts by Staff have been impacted by consultant availability. Staff continue
to monitor and will proceed once timelines are confirmed.
South Bowmanville Recreation Centre Phase 2
2.9 At the Council meeting on June 23, 2025, the following motion was carried:
Resolution #C-158-25
That the recommendations as outlined in Confidential Report PUB-008-25, be
approved.
2.10 Staff are progressing as directed.
Commemoration of Marie Hubbard
2.11 At the Council meeting on September 22, 2025, the following motion was carried:
Resolution #C-196-25
That Report PUB-010-25, and any related delegations or communication items, be
received;
That Council approve the budget from the rate stabilization reserve;
That Staff continue to collaborate with VAC Staff to undertake a commemorative garden
as presented in May 2025 report and approve $10,000 to facilitate its design and
construction;
That Staff report back on how to achieve the following two options:
Page 176
Municipality of Clarington Page 6
Report CAO-005-26
That Soper Creek Park be renamed to Marie Hubbard Park, or alternatively, the Soper
Creek Trail to Marie Hubbard Trail; and that $12,000 be allocated for updated signage in
the newly designated areas; and
That, as part of expanding visual arts programming, staff collaborate with the Visual Arts
Centre (VAC) on the design and construction of a deck to support summer theatre and
related activities; and that the deck be named in recognition of Marie Hubbard as part of
the 50th anniversary in summer of 2026. The estimated cost of construction is $73,500
to $120,750 depending on materials selected.
That all interested parties listed in Report PUB-010-25, be advised of Council’s decision.
2.12 The commemorative garden bench is expected to be completed by mid-June 2026. The
design of signage to rename the Soper Creek Trail from the Visual Arts Centre to
Highway 2 is underway, and installation is anticipated in summer 2026. The proposed
deck component has been deferred to the 2027 budget .
Council Request for Staff Report – Funds Available to the Jury Lands Foundation
2.13 At the Planning and Development meting on January 19, 2026, the following motion
was carried:
Resolution #PD-018-26
Whereas significant municipal financial resources, staff time, Council attention, and
extensive volunteer effort from the Jury Lands Foundation have been committed over
the past ten years toward preserving, advancing, and finding solutions for the Camp 30
properties; and
Whereas the Municipality of Clarington must responsibly manage public funds and
cannot risk exposure to potential future costs—estimated to be in the tens of millions of
dollars—for broader restoration, remediation, or redevelopment work associated with
the Camp 30 properties; and
Whereas the Jury Lands Foundation has assumed responsibility for securing the
funding required with Council’s full confidence to do so, for any works associated with
the preservation, stabilization, or future improvement of the Camp 30 buildings and
property; and
Whereas Report CAO-001-26, Camp 30 Building Update, outlines the current condition
and requirements for stabilization to comply with the Order issued by the Chief Building
Official; and
Therefore be it resolved that:
Page 177
Municipality of Clarington Page 7
Report CAO-005-26
1. Council provides the Jury Lands Foundation until no later than December 31,
2026, to raise the necessary funds to stabilize the cafeteria in accordance with
the requirements set out by the Chief Building Official.
2. That staff confirm and report back, as part of the implementation of CAO-001-26,
the funds currently available to the Jury Lands Foundation that may be applied
toward offsetting the ongoing security and monitoring costs at the Camp 30
building(s).
3. That the Municipality of Clarington commit no additional resources to the Camp
30 property beyond those required for fencing and security, expenditures related
to stabilization or redevelopment shall be the responsibility of external partners,
including the Jury Lands Foundation.
4. That staff continue to cooperate with the Jury Lands Foundation to ensure health
and safety requirements are met and to support reasonable coordination efforts
during the fundraising period.
5. That the CAO be provided permission to single source the project to Manorville
Homes once the Jury Lands Foundation has the funds required to issue the
purchase order.
2.14 The procurement agreement with Manorville Homes has been completed. Financial
arrangements with Jury Lands Foundation are in place to support project cash flow.
Accessible Parking
2.15 At the Council meeting on January 26, 2026, the following motion was carried:
Resolution #C-028-26
Whereas accessibility is a fundamental principle of public policy and a legal obligation
under the Accessibility for Ontarians with Disabilities Act (AODA), and
Whereas accessibility is a core value of the Municipality of Clarington, as outlined in its
strategic plans and multi-year accessibility plan, and
Whereas residents and visitors with disabilities face challenges with accessible on -
street parking and municipal off -street parking spaces, and
Whereas residents with disabilities may require additional on -street parking periods due
to their disability, and
Page 178
Municipality of Clarington Page 8
Report CAO-005-26
Whereas residents with disabilities may require personal support workers, caregivers
and other professional services at their home for periods exceeding three hours at a
time,
Therefore be it resolved that the Accessibility Advisory Committee recommends,
That the Municipality of Clarington amend the traffic bylaw in the following ways:
1. vehicles with valid accessible parking permits be exempt from paid on-street parking
fee; and
2. vehicles with valid accessible parking permits be exempt from paid off -street parking
in municipal parking lots.
That staff be directed to explore by-law and/or policy amendments that address
residential parking limitations that adversely impact people with disabilities such as:
1. allow vehicles with valid accessible permits to park on residential roads for up to 6
hours;
2. allow individuals with valid accessible permits to purchase yearly on -street parking
permits, and
3. allow individuals with valid accessible permits to purchase an on-street parking
permit for a reduced fee, similar to the inclusion membership discount.
That staff be directed to explore by-law and/or policy amendments that address the
parking needs of caregivers who provide in-home support to people with disabilities,
That staff be directed to consult with the Accessibility Advisory Committee on by-law
and/or policy amendments to ensure the needs of people with disabilities are met, and
That the municipality temporarily extends the on-street residential parking limit to 6
hours for vehicles with valid accessible permits until more formal bylaw and/or policy
changes are made.
2.16 Staff have implemented a temporary measure to address residential parking for
accessible permit holders. The Staff liaison to the Accessibility Advisory Committee is
reviewing existing traffic and parking by-laws to address the other items listed in the
motion and will bring back any required amendments to Council.
Council Request for Staff Report – Fair Wage Policy
2.17 At the general Government Committee meeting on March 2, 2026, the following motion
was carried:
Page 179
Municipality of Clarington Page 9
Report CAO-005-26
Resolution #GG-035-26
That the delegations from the Central Ontario Building & Construction Trades Council
be received with thanks;
And whereas the Central Ontario Building & Construction Trades Council (COBT) along
with the International Union of Painters and Allied Trades (IUPAT) has requested that
the Municipality of Clarington consider adding a fair wage policy to its Procurem ent By-
law per the document “COBT Submission to the City of Clarington Regarding Fair Wage
Policy.”
Now therefore be it resolved:
That Council request Staff to research and report back to Council with
recommendations on the request for implementation of a fair wage policy; and
That, in addition to investing fair wage policy, also investigate newer procurement
policies that have been adopted at the requests of the building trades such as the one
implemented at Lakeridge Health.
2.18 This matter will be addressed as part of a broader procurement policy review, with a
report to Council anticipated in 2027.
Social Awareness Crosswalk Maintenance
2.19 At the General Government Committee meeting on March 2, 2026, the following motion
was carried:
Resolution #GG-051-26
That Report PUB-001-26, and any related delegations or communication items, be
received;
That Council support the recommendations contained in this report for the ongoing
maintenance and replacement of crosswalks designed to promote social awareness;
That Council direct staff to include the ongoing maintenance financial requirements in
future operating budget requests;
That Council direct staff, where future social awareness crosswalks are approved or
implemented, the ongoing maintenance, renewal, and replaceme nt costs associated
with those crosswalks be identified and incorporated into future operating and capital
budget submissions, as applicable. Further, that Council acknowledges enhanced
crosswalk treatments require ongoing lifecycle funding to ensure safety, visibility, and
Page 180
Municipality of Clarington Page 10
Report CAO-005-26
program sustainability, and that future approvals be considered in alignment with
available budget capacity,
That Staff be directed to look at alternatives to honouring veterans, and
That all interested parties listed in Report PUB-001-26, be advised of Council’s decision.
2.20 When reviewing future requests for social awareness crosswalks, Staff will incorporate
lifecycle maintenance considerations into budget submissions and evaluate alternative
approaches to recognizing social awareness initiatives.
Council Request for Staff Report – Review of Traffic and Safety on Liberty Street
2.21 At the General Government Committee meeting on March 2, 2026, the following motion
was carried:
Resolution #GG-057-26
Whereas concerns have been raised by residents regarding traffic safety at the
intersections of Liberty Street with Concession Road 4 and Concession Road 6;
Whereas a recent collision at Liberty Street and Concession Road 4 involved a school
bus and resulted in injuries requiring hospital transport, h ighlighting the potential risks at
this location;
Whereas residents have noted specific safety issues including a blind curve on Liberty
Street north of Concession Road 6, downhill grades on Concession Road 6, and winter
road conditions that regularly include snow blowing from adjacent fields and limited
traction due to sanding-only practices;
Whereas Liberty Street currently functions as a through road at these intersections, with
no stop control at either location except for a flashing overhead beacon at Concession
Road 6;
Whereas community feedback indicates that converting these intersections to all-way
stop control may significantly improve safety, with limited impact on traffic volumes north
of Concession Road 6;
Whereas these locations may fall under the jurisdiction of the Region of Durham or may
be impacted by Regional long-term transportation planning;
Now therefore it be resolved that Council direct staff to liaise with the Region of Durham
to:
1. Review the existing safety conditions at the intersections of:
Page 181
Municipality of Clarington Page 11
Report CAO-005-26
o Liberty Street & Concession Road 4; and
o Liberty Street & Concession Road 6;
2. Evaluate the feasibility and warrants for implementing all-way stop control at both
intersections, including consideration of maintaining the existing overhead
flashing beacon at Concession Road 6 with all approaches converted to flashing
red;
3. Assess short-term and long-term opportunities to improve safety at these
locations, including roadway geometry, signage, and winter maintenance
practices; and
4. Report back to Council with findings, recommendations, and timelines for
possible implementation.
That this motion be circulated to the Regional Councillors and Regional Staff for their
information and collaboration.
2.22 Traffic studies at Liberty Street and Concession Road 6 are scheduled for summer
2026. Staff will report back to Council with findings and recommendations in 2027. The
Region of Durham has been notified regarding Concession Road 4.
Council Request for Staff Report – Request to Waive Fees for the Non-Profit Seniors
Intensification Housing Project
2.23 At the Planning and Development Committee meeting on March 9, 2026, the following
motion was carried:
Resolution #PD-031-26
That the delegation by Ron Hooper, Lisa Roy, and Tim Welsh, Durham Senior Citizens
Lodge regarding, a request to Waive Fees for the Non-Profit Seniors Intensification
Housing Project, be received with thanks;
That this project be referred to Staff to work through the logistics of the request and
bring it back to Council: and
That Clarington Council supports the project in principle.
2.24 Report FSD-020-26 was heard by the Planning and Development Committee on May 11
where staff recommended an allocation of $360,000 to the Orono Seniors project out of
the BFF funding grant. This request was passed but remains in progress until Council
ratifies the decision on the funding on May 25th.
Page 182
Municipality of Clarington Page 12
Report CAO-005-26
Encouraging Civic Participation on Council Advisory Committees
2.25 At the Council meeting on March 23, 2026 the following motion was carried:
Resolution #C-078-26
Whereas a thriving democracy requires public accountability, but also a climate which
encourages good people to step up and support their community without fear of
personal attacks and misinformation;
And whereas advisory committees serve an important role in advising Council on
specific issues;
And whereas advisory committee members volunteer their time, effort and lived
experiences to make Clarington a safe, livable, and equitable community;
And whereas advisory committee members should feel safe, valued and encouraged in
their work;
And whereas the current advisory committee structure may present challenges to those
from various socio-economic backgrounds;
And whereas municipalities such as Ajax, Pickering and Toronto have changed their
advisory committee policies to better reflect the important work and commitment of
advisory committee members;
Now therefore be it resolved that Council direct Staff to:
1. Explore opportunities to support current and future advisory committee members
in fulfilling their work, including, but not limited to, the following:
2. Regular training for advisory committee chairs and vice-chairs (and other
committee members as needed) on topics such as meeting procedure,
committee-staff-council relationship, EDI, and public relations;
3. Appointment of alternate members, who would automatically be appointed to an
advisory committee in the event of a vacancy;
4. Holding a public open house prior to the appointments process to ensure
prospective applicants understand the work of advisory committees and their
roles/responsibilities; and
5. Consult with advisory committees on the potential changes listed above and any
other changes which would support the work of advisory committees.
Page 183
Municipality of Clarington Page 13
Report CAO-005-26
2.26 A comprehensive review of boards and committees will be conducted in fall 2026, with a
report anticipated in late 2026 or early 2027.
Land Acknowledgement Statement
2.27 At the Councill meeting on March 23, 2026 the following motion was carried:
Resolution #C-077-26
Whereas Clarington Diversity Advisory Committee (CDAC) is committed to meaningful
reconciliation and to ensuring that its practices reflect respect for the histories, rights,
and presence of Indigenous Peoples;
And whereas additional historical information was presented to CDAC indicating that the
lands upon which we gather are situated on the traditional territory of the Huron -Wendat
people, who inhabited the north shore of Lake Ontario, including th e area near the
Rouge River and toward Prince Edward County, particularly during the 14th and 15th
centuries;
And whereas the Huron-Wendat were agriculturalists who established villages near
water sources, and their presence in the region historically overlapped with other
Nations;
And whereas land acknowledgements are living statements that should reflect accurate
historical understanding, evolving knowledge, and ongoing relationships with Indigenous
communities;
And whereas CDAC recognizes the importance of engaging directly with local First
Nations communities to ensure that any acknowledgement statement is respectful,
accurate, and reflective of their perspectives; and
And whereas land acknowledgements are most meaningful when delivered as a
personal reflection that demonstrates individual awareness, learning, and commitment,
rather than solely as a scripted statement;
Now therefore be it resolved that Council direct Staff to:
1. Formally review the current Land Acknowledgement Statement to ensure historical
accuracy, inclusivity, and alignment with best practices;
2. Undertake the review in consultation with local First Nations communities;
3. Prioritize dialogue, transparency, and respect for the knowledge and guidance
shared by participating Nations in the consultation process;
Page 184
Municipality of Clarington Page 14
Report CAO-005-26
4. Bring forward, for approval through the appropriate governance process, any
recommended revisions to the Land Acknowledgement Statement; and
5. Review the Land Acknowledgement Statement on a recurring basis, at minimum
every two years, to ensure continued relevance, accuracy, and alignment with
community guidance.
2.28 Staff are engaging with colleagues at both the Region and other lower-tier municipalities
to further understand current Land Acknowledgements and processes for reviewing and
updating. This work will be ongoing through 2026-2027 and is aligned with our broader
strategic commitment to truth and reconciliation and will include engagement with
Indigenous communities.
Request for Irrigation Line on Concession Road 5, Orono
2.29 At the General Government Committee meeting on April 13, the following motion was
carried:
Resolution #GG-062-26
That the delegation by Kirk Kemp, Algoma Orchards be received with thanks;
That the request from Algoma Orchards to install an agricultural irrigation pipe beneath
Concession Road 5, Orono, be approved subject to any requirements deemed
appropriate by Staff;
That the Deputy CAO/Solicitor is delegated with the responsibility to prepare and
execute a Road Crossing Agreement between Algoma Orchards and the Muni cipality
of Clarington to authorize the installation of the agricultural irrigation pipe beneath
Concession Road 5, Orono.
2.30 Staff are working with Mr. Kemp to finalize an agreement.
3. Financial Considerations
Not Applicable.
4. Strategic Plan
These outstanding resolutions cover a broad cross section of items within the Strategic
Plan.
Page 185
Municipality of Clarington Page 15
Report CAO-005-26
5. Climate Change
Not Applicable.
6. Concurrence
This report has been reviewed by all Deputy CAO’s who concur with the
recommendation.
7. Conclusion
It is respectfully recommended that Council receives this report for information.
Staff Contact: Amanda Welsh, Executive Assistant to the Chief Administrative Officer,
awelsh@clarington.net
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 186
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: June 1, 2026 Report Number: PDS-051-26
Authored By: Leanne Walker, Marketing and Engagement Supervisor
Slav Potrykus, Traffic Engineering Supervisor
Tony Ricciardi, Manager, Construction and Inspections
Submitted By: Darryl Lyons, Deputy CAO, Planning and Infrastructure
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Veterans’ Crosswalk
Recommendations:
1. That Report PDS-051-26, and any related delegations or communication items, be
received;
2. That staff be directed to consult, and obtain approval from, the Royal Canadian
Legion Branch 178 on a simplified design for the crosswalk;
3. That staff be directed to implement the Legion approved design, by working with the
original vendor, as soon as possible, and at no cost to the Municipality;
4. That all interested parties listed in Report PDS-051-26, be advised of Council’s
decision.
Page 187
Municipality of Clarington Page 2
Report PDS-051-26
Report Overview
This report provides an update on the condition of the Veterans’ Crosswalk located at the
1. Background
1.1 Through Resolution #C-092-25, Council approved the installation of Clarington’s
first Veterans’ crosswalk at the intersection of King Street and Temperance Street in
downtown Bowmanville.
1.2 The crosswalk was installed as a memorial in honour of veterans. The crosswalk
design was endorsed by the Royal Canadian Legion Branch 178, as well as, the Royal
Canadian Legion Dominion Command. The crosswalk was officially opened on October
31, 2025.
1.3 Due to the complexity of the graphics in the crosswalk design, this required a custom
manufactured material to be specified. Unfortunately, this material has not performed
adequately, and the pavement marking has significantly deteriorated over a short
period of time.
1.4 Snow clearing operations and regular vehicular traffic have also contributed to
accelerated wear of the existing design, particularly in areas where the markings are
exposed to repeated plow contact.
2. Proposed Consultation and Replacement Plan
2.1 Staff are recommending that the Veterans’ crosswalk be replaced with a simplified
design that will allow the use of a more commonly used durable pavement marking
material which is expected to improve the longevity of the crosswalk.
2.2 Consistent with the original direction from Council, staff will consult with the Royal
Canadian Legion Branch 178, and Dominion Command, as required, and will obtain
approval for the revised design.
2.3 This consultation will ensure that the updated crosswalk continues to appropriately
honour veterans while reflecting the Legion’s input and expectations.
Page 188
Municipality of Clarington Page 3
Report PDS-051-26
2.4 If directed to proceed by Council in implementing a new design for the crosswalk, staff
will monitor its condition; and, if it deteriorates sooner than expected, staff will look at
alternatives to honouring veterans, consistent with Resolution GG-050-26 which arose from
Report PUB-001-26.
3. Financial Considerations
3.1 The vendor responsible for the original installation has agreed to replace the crosswalk
with a new design at no cost to the Municipality. As a result, there are no direct
financial implications associated with the proposed replacement.
4. Strategic Plan
Not applicable.
5. Climate Change
Not Applicable.
6. Concurrence
6.1 This report has been reviewed by the Deputy CAO, Public Services, who concur s with
the recommendations.
7. Conclusion
7.1 It is respectfully recommended that Council direct staff to consult with the Legion and
implement a Legion approved design to replace the existing deteriorated crosswalk.
Staff Contact: Tony Ricciardi, Manager, Construction and Inspections,
tricciardi@clarington.net
Attachments:
Not Applicable
Interested Parties:
List of Interested Parties available from Department.
Page 189
MEMO
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the
Accessibility Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
From: Mary-Anne Dempster, CAO
Date: June 1, 2026
Memo #: CAO-006-26
File No.:
Re: CODEFS - Postponement of Tender
This memo is to update Council on the status of the Clarington Operations Depot,
Emergency and Fire Services Training Facility (CODEFS), and to recommend a temporary
pause given the financial uncertainty facing municipalities at this time.
Current Status
CODEFS is a Council-endorsed project supporting long-term service, growth, and
infrastructure goals. Foundational work is substantially complete, including site preparation,
environmental due diligence, and technical design. This makes the site shovel-ready for
potential grant funding that may be available in the future.
As we prepare to release the RFP, the Class A cost estimates indicate a potential overall
increase of at least $11 million over budget. This could escalate further given recent
experienced volatility in pricing. Development Charges play a key role in the financial
commitment for this project. Both the Federal and Provincial governments have signaled
development charges may be affected by up to a 50% reduction as a mechanism to spark
investment in housing by bringing down the cost to build. The Municipality continues to
manage a disciplined and structured capital program aligned with Council priorities and
long-term planning frameworks. However, evolving funding conditions—particularly related
to development charges and broader geopolitical and economic pressures—require projects
to be reassessed through an updated lens.
Additionally, growth has significantly slowed. Amenities, such as the firehall, in 2025 were
projected to be required within the 5-7 year timeframe, have now been pushed into the 7-10
year period. However, the Operations depot is still required now, which may lend to a
phasing of the total build on the site.
Page 190
Page 2
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
The project is approaching key procurement and contracting milestones. Proceeding would
require the Municipality to enter into major construction contracts and commit to a multi-year
capital expenditure. Advancing at this stage would significantly reduce flexibility to respond
to changing funding conditions, new program requirements, or emerging corporate priorities.
Given this uncertainty, staff recommend pausing this project to review all projects funded by
development charges over the next five years. These adjustments would have a material
and significant impact on municipal finances and on how funds and debt capacity is
managed to maintain long-term financial flexibility.
Next Steps
Pausing advancement at this stage protects the work completed to date while avoiding
exposure to construction-phase financial risk. The project remains well-positioned as a
construction-ready initiative.
Staff will report back to the next term of Council with updated timelines, recommendations,
and financing options once there is greater clarity on evolving conditions.
Recommendation:
That Council direct staff to pause the Clarington Operations Depot, Emergency and Fire
Services Training Facility (CODEFS);
That Council direct staff to prepare a prioritization list of the growth-related (DC funded)
capital projects for the next term of Council based on predicted financial outcomes to
include, financial sustainability and rationale for timing; and
That all interested parties be made aware of this direction.
Respectfully submitted,
Mary-Anne Dempster
Chief Administrative Officer
Page 191
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: June 1, 2026 Report Number: LGS-031-26
Authored By: Laura Preston, Temporary Committee Coordinator
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO Resolution#:
File Number: By-law Number:
Report Subject: Appointment to the Newcastle Arena Board, Newcastle Village Community
Hall Board, and Resignations for the Accessibility Advisory Committee and
Diversity Advisory Committee
Recommendations:
1. That Report LGS-031-26, and any related delegations or communication items, be
received;
2. That the resignation of Luc Chaisson from the Newcastle Arena Board, Mel Green
from the Newcastle Village Community Hall Board, Vincent Wong from the Diversity
Advisory Committee and Lesley Scherer from the Accessibility Advisory Committee
be received with thanks;
3. That the Committee consider the applications, in accordance with the
Board/Committee Management Policy, for appointment to the Newcastle Aren a
Board, and that the vote be conducted to appoint the citizen representative for a
term ending December 31, 2026; and
4. That all interested parties listed in Report LGS-031-26 and any delegations be
advised of Council’s decision.
Page 192
Municipality of Clarington Page 2
Report LGS-031-26
Report Overview
1. Newcastle Arena Board
1.1 The Newcastle Arena Board operates the Newcastle Memorial Arena.
1.2 The Board is comprised of 8 voting members, including seven community members and
1 Member of Council.
1.3 In November 2025, the Clerk’s Division received a resignation from Luc Chaisson, who
was appointed to the Board in May 2025, for a term ending December 31, 2026, or until
a successor is appointed.
1.4 Currently, the Board has 7 members, therefore Committee may appoint 1 citizen for a
term ending December 31, 2026, or until a successor is appointed.
1.5 The following have put forward an application for consideration:
Terry Meredith
Adam Rivers
Nevah Wybenga
Alessandro Raso – Late
1.6 If Committee chooses not to appoint at this time, the vacanc y will remain open for the
remainder of this term of Council as there is no time to readvertise.
2. Newcastle Village Community Hall Board
2.1 The Newcastle Village Community Hall Board oversees and manages the operation of
the Newcastle Village Community Hall, which is located at 20 King St. W., Newcastle.
2.2 The Board is comprised of 7 citizen members and 1 Member of Council.
2.3 In April 2026 the Clerk’s Division received a resignation from Mel Green, who was
appointed to the Board in February 2025, for a term ending December 31, 2026, or until
a successor is appointed.
Page 193
Municipality of Clarington Page 3
Report LGS-031-26
2.4 Currently, the Board has 6 members, therefore Committee may appoint 1 citizen for a
term ending December 31, 2026, or until a successor is appointed.
2.5 Only one application was received from John Buck who Committee may appoint. If
Committee chooses not to appoint at this time, the vacancy will remain open for the
remainder of this term of Council as there is no time to readvertise.
3. Accessibility Advisory Committee (AAC)
3.1 The Accessibility Advisory Committee advises and helps the Municipality develop
strategies toward a barrier-free Clarington for people with disabilities. The goal is to
review Municipal policies, programs, and services to ensure they comply with provincial
accessibility standards. The Committee works to identify, prevent, and remove any
barriers faced by people with disabilities.
3.2 Lesley Scherer was appointed to the AAC in January 2023, for a term ending December
31, 2026, or until a successor is appointed. In May 2026, the Clerk’s Division received
notification of their resignation. At the May 4, 2026, General Government Committee
meeting, Committee passed Resolution # GG-094-26 to defer appointments to the AAC
until the next term of Council.
4. Diversity Advisory Committee (DAC)
4.1 The role of the Clarington Diversity Advisory Committee (DAC) is to provide advice to
Council on issues related to Inclusion, Diversity, Equity, and Anti-Racism (IDEA),
specifically looking at ways to foster awareness, reduce barriers, promote inclusion and
engage residents.
4.2 Vincent Wong was appointed to the DAC in December 2024, for a term ending
December 31, 2026, or until a successor is appointed. In May 2026, the Clerk’s Division
received notification of their resignation. At the May 4, 2026, General Government
Committee meeting, Committee passed Resolution # GG-094-26 to defer appointments
to the DAC until the next term of Council.
5. Advertising and Applications
5.1 The Municipal Clerk’s Division placed an advertisement in the local papers and on the
Municipality’s website, www.clarington.net/Commitees, to fill the vacancies on the
Newcastle Arena Board and Newcastle Village Community Hall Board.
5.2 In an effort to extend the reach of our advertisements for vacancies, the Clerk’s Division
has created a profile on the www.claringtonvolunteers.ca website. The vacancies on the
Newcastle Arena Board and Newcastle Village Community Hall Board were listed on
the Clarington Volunteers website.
Page 194
Municipality of Clarington Page 4
Report LGS-031-26
5.3 In accordance with the “Board/Committee Management Policy”, a confidential
application package has been attached, as Attachment 1.
6. Financial Considerations
Not Applicable.
7. Strategic Plan
L.4.1: Increase opportunities for civic engagement and public participation.
8. Concurrence
Not Applicable.
9. Conclusion
It is respectfully recommended that Committee consider the appointments to Newcastle
Arena Board and Newcastle Village Community Hall Board for a term ending December
31, 2026, or until a successor is appointed.
Staff Contact: Laura Preston, Temporary Committee Coordinator, 905-623-3379 ext. 2106 or
LPreston@clarington.net.
Attachments:
Attachment 1 – Confidential Application Package (Distributed Under Separate Cover)
Interested Parties:
The following interested parties will be notified of Council's decision:
All applicants
Newcastle Arena Board
Newcastle Village Community Hall Board
Page 195
Municipality of Clarington
General Government Committee Meeting Resolution
DATE: June 1, 2026
MOVED BY Councillor Elhajjeh
SECONDED BY Mayor Foster
Whereas the prevalence of ticks, including those known to carry Lyme disease,
and other Vector borne diseases have increased across many parts of Ontario;
(Lyme disease is now the most common vector-borne disease in the province. In
2025 alone, there were 2,930 reported cases in Ontario, a sharp rise from the
1,865 cases in 2024);
Whereas residents have expressed growing concerns about public health risks
associated with tick exposure in parks, trails, and residential areas;
Whereas municipalities have limited jurisdiction and resources to effectively
manage tick populations at a broad ecological scale;
Whereas the Government of Ontario is responsible for public health policy,
environmental management, and vector-borne disease prevention;
Now therefore be it resolved:
That Council for the Municipality of Clarington formally requests that the
Government of Ontario investigate and implement measures to reduce tick
populations and mitigate associated public health risks;
That such measures may include safe and effective tick control strategies, public
education campaigns, and coordinated regional approaches;
That the Province consider increased funding and support for local public health
units to address tick-borne disease prevention; and
That a copy of this motion be sent to the Minister of Health, Public Health
Ontario, the Minister of the Environment, Conservation and Parks, local MPP(s),
Local MP(s), public health units, and organizations, and the Association of
Municipalities of Ontario.
Page 196
Municipality of Clarington
General Government Committee Meeting Resolution
DATE: June 1, 2026
MOVED BY Councillor Zwart
SECONDED BY Councillor Woo
THAT Item 6.1 of the Orono BIA meeting minutes, dated March 27, 2026 to draw
$7,500 from the Orono BIA Reserve Fund, be approved, for the following
purposes:
Repair of downtown Christmas lighting, with the objective of extending its
useful life;
The Downtown Business Improvement Area (DBIA) portion of the CCTV
camera installation;
Additional downtown décor and lighting enhancements; and
Preliminary exploration of relocating the Christmas Tree Lighting to the
mature tree located in front of Orono Town Hall, subject to logistical
considerations, including tree-lift requirements.
Page 197
Municipality of Clarington
General Government Committee Meeting Resolution
DATE: June 1, 2026
MOVED BY Councillor Rang
SECONDED BY Councillor Anderson
Motion: Support for a Flexible Hybrid Work Model in the Ontario Public Sector
Whereas the Government of Ontario has recently advanced a policy direction
encouraging a full-time, five-days-per-week return to the office for public sector
employees;
And Whereas the COVID-19 pandemic demonstrated that many public sector
roles can be performed effectively through remote and hybrid work arrangements
without compromising service delivery, accountability, or productivity;
And Whereas municipalities across Ontario have successfully implemented
hybrid work models that maintain high levels of service while improving em ployee
satisfaction, recruitment, and retention;
And Whereas a rigid, five-day in-office requirement may undermine workforce
competitiveness, particularly in attracting younger professionals and specialized
talent who increasingly expect flexible work arrangements;
And Whereas the Province’s stated aim of adding to downtown Toronto’s
economy also applies to Durham communities that would benefit from workers
spending their dollars closer to home;
And Whereas hybrid work models contribute to measurable environmental
benefits, including:
Reduced greenhouse gas emissions from decreased commuting;
Lower traffic congestion on the 401 and in downtown Toronto,
particularly;
Reduced demand on urban infrastructure and parking systems;
And Whereas hybrid work arrangements support improved quality of life
outcomes, including:
Increased work-life balance for employees;
Reduced commuting time and costs;
Greater inclusion for individuals with caregiving responsibilities or
accessibility needs;
Page 198
And Whereas municipalities are significant employers and leaders in advancing
sustainable, modern workplace practices that align with climate action goals and
community well-being;
Therefore be it resolved that:
1. Council formally expresses its support for maintaining flexible hybrid work
models within the municipal public sector, where operationally feasible;
2. Council urges the Province of Ontario to reconsider a blanket five -day
return-to-office approach, and instead adopt a principles-based framework
that:
o Empowers organizations to determine appropriate workplace
models;
o Recognizes the diversity of roles across the public sector;
o Prioritizes outcomes, service delivery, and employee performance
over physical presence;
3. Council affirms that hybrid work arrangements a re aligned with municipal
climate objectives, including emissions reduction and sustainable
transportation strategies;
4. Council directs staff to continue leveraging hybrid work policies that
enhance employee well-being, organizational efficiency, and service
excellence;
5. That a copy of this motion be forwarded to the Premier of Ontario, the
Minister of Labour, the Minister of Municipal Affairs and Housing, local
Durham Members of Provincial Parliament, and the Association of
Municipalities of Ontario (AMO) for consideration and advocacy.
Page 199
Municipality of Clarington
General Government Committee Meeting Resolution
DATE: June 1, 2026
MOVED BY Councillor Elhajjeh
SECONDED BY Councillor Rang
Motion: Reform of the Ontario Land Tribunal to Strengthen Municipal Decision -
Making
Whereas municipal councils are elected by residents to make decisions affecting
their communities;
Whereas the Province has empowered municipalities to make decisions on
planning matters that are in keeping with provincial policy and legislation;
Whereas a 2024 performance audit by the Office of the Auditor General of
Ontario found that approximately 90% of development proposals appealed to the
Ontario Land Tribunal (OLT) in 2023–2024 were allowed to proceed, even where
the municipal position was informed by detailed technic al studies and public
consultation, demonstrating the significant influence the OLT has over
development outcomes across Ontario; and
Whereas municipalities across Ontario must often spend substantial public funds
on legal and planning experts to defend decisions at the OLT, diverting limited
municipal resources away from processing development applications and
providing community services that detracts from provincial and municipal
objectives of providing an increased supply of housing and building vibrant ,
complete communities.
Therefore, Be It Resolved:
1. That Council calls on the Government of Ontario to undertake a
comprehensive review of the Ontario Land Tribunal with the objective of
restoring appropriate deference to municipal planning decisions that
conform to provincially approved Official Plans and policy frameworks;
2. That Council requests legislative amendments to the Planning Act and
Ontario Land Tribunal Act to ensure that the OLT gives greater weight to
municipal decisions where they are supported by technical evidence,
community consultation, and approved municipal planning policies;
Page 200
3. That Council calls for improved transparency and accountability in Ontario
Land Tribunal decision-making, including clearer reasoning when
municipal decisions are overturned;
4. That Council supports reforms that address procedural inequities,
including measures to reduce the financial burden on municipalities
defending their decisions against appeals by well -resourced development
interests; and
5. That Council directs staff to forward this resolution to:
o The Premier of Ontario;
o The Minister of Municipal Affairs and Housing;
o Local Members of Provincial Parliament; and
o The Association of Municipalities of Ontario (AMO).
Page 201