HomeMy WebLinkAbout2026-04-21
NEWCASTLE COMMUNITY HALL BOARD
Board Meeting
Tuesday April 21, 2026 7:00pm
Council Chambers
In Attendance:
J. Calder-Rowsell, Chair
S. Payton
D. Frost
M. Green
J. Blake
W. Woo, Regional Councilor
Regrets: P. Martin
Staff In Attendance: McKayla Park, Secretary/Treasurer
1. CALL TO ORDER
Chair called the meeting to order at 7:00pm
2. LAND ACKNOWLEDGEMENT
J. Rowsell opened the meeting with the Land Acknowledgement statement.
3. APPROVAL OF AGENDA - DECLARATION OF CONFLICT OF INTEREST
Motion by W. Woo to Approve Agenda with changes
Seconded by M. Green “CARRIED”
No conflict of interests to report
4. ELECTION – VICE CHAIR
M. Green nominated S. Payton
Seconded by D. Frost
Unanimous vote – Sharon accepted.
“CARRIED”
5. APPROVAL OF MINUTES
Motion by M. Green to approve March 17 meeting minutes as written
Seconded by S. Payton “CARRIED”
Motion by J. Blake to approve March 5 meeting minutes as written
Seconded by D. Frost “CARRIED”
6. Business Arising from Previous Minutes
6.1. Bathroom Refresh
Motion by J. Blake to table this to next meeting
Seconded by W. Woo “CARRIED”
6.2. Financial Committee
Motion by S. Payton to table this to next meeting
Seconded by D. Frost “CARRIED”
6.3. Policies
J. Rowsell provided board with policies to review and adapt to our operation from the
Municipality of Clarington. The board is required to choose an identified meeting area
as a muster point. Each board member will review the policy and provide feedback at
next meeting.
7. FINANCIAL REPORT
Motion by S. Payton to move our donation from our operating bank account to our
savings account.
Motion by D. Frost to approve financial reports as submitted
Seconded by J. Blake “CARRIED”
8. CHAIR REPORT
Reviewed the Board Chair’s Report for the past month. The report provided an
overview of ongoing activities, events, facility operations and administrative tasks.
9. FUNDRAISING
Motion by S. Payton to allot a budget of $7500.00 for the Fundraising Comedy Night.
Municipally Significant Event Designation has been approved to proceed with an
SOP.
10. NEW BUSINESS
a) Motion by S. Payton to table Cintas Quote to next meeting
Seconded by M. Green “CARRIED”
b) Motion by W. Woo to approve a $5000 budget to purchase new banquet tables
Seconded by D. Frost “CARRIED”
c) Discussion about continuing to lease or purchase a dishwasher. M Park to
research options and check with our current supplier for new terms or lease to
own options.
d) The Board acknowledged the resignation of M. Green and expressed sincere
appreciation for their dedication, time, and valuable contributions during their
time on the board.
11. ADJOURNMENT
Motion by D. Frost to adjourn at 8:34 pm
Next meeting Tuesday May 19, 2026, 7:00pm Council Chambers
Please submit agenda item requests to Chair by Friday May 8, 2026