HomeMy WebLinkAboutLGS-025-26Staff Report
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Report To: General Government Committee
Date of Meeting: May 4, 2026 Report Number: LGS-025-26
Authored By: Colin Lyon, Associate Solicitor
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number: L4010-10-11E
Report Subject: Darlington Soccer Club – Bowmanville Community Complex - Office
Space Lease
Recommendations:
That Report LGS-025-26 and any related delegations or communication items be
received;
1. That Council authorizes entering into a lease agreement with Darlington Soccer Club
for office space at the Bowmanville Community Complex, in a form and with content
approved by the Deputy CAO/Solicitor and substantially consistent with the
information contained in Report LGS-025-26;
2.That the Deputy CAO/Solicitor be authorized to execute the agreement on behalf of
the Municipality; and
That all interested parties be advised of Council’s decision.
GG-092-26
Municipality of Clarington Page 2
Report LGS-025-26
Report Overview
Seeking approval to enter into a new lease agreement for purpose-built office space in the
renovated Bowmanville Community Complex, with Darlington Soccer Club, for a five-year
term, commencing October 1, 2026, to September 30, 2031, including the option to renew
for one additional five year term.
1. Background
1.1 The Darlington Soccer Club has been a long term tenant at the Bowmanville Indoor
Soccer Facility since its inception.
1.2 The new Bowmanville Community Complex, which is a major renovation and
expansion of the South Bowmanville Indoor Soccer Facility, will include a purpose-built,
736-square-foot exclusive-use office space intended for Darlington Soccer Club’s
operational needs.
1.3 Purpose built lease space was included within the Bowmanville Community Complex in
recognition of the Darlington Soccer Club’s historic capital contribution to the original
Bowmanville Indoor Soccer Facility, reflecting the Club’s long standing partnership and
contribution to community Sport in Clarington.
2. Discussion
Lease Rate and Terms
2.1 The base market rate for office rental space in Clarington is approximately $18 per
square foot per year, for years 2026 and 2027.
2.2 Staff are proposing to apply a 20% discount to the base market rate for the purposes of
the lease with Darlington Soccer Club. This discount mirrors the existing 20% discount
on hourly facility permit rental rates for eligible Community Sport Organizations as
provided for in the Fees By-law. This discount aligns with the municipality’s current
facility allocation framework, prioritizing affiliated groups focused on youth recreational
sports, and provides some financial relief while balancing cost recovery and user-fee
based principles, recognizing that many other community organizations rent private
space at market rates.
2.3 Beginning in 2028, an annual inflationary increase of 3% is proposed for the remaining
years in the term and for each year in the renewal term, if any.
Municipality of Clarington Page 3
Report LGS-025-26
2.4 At the base market rate, less the proposed 20% discount, the annual lease cost would
be $10,598.40 ($883.20 per month).
2.5 The proposed rent is proposed to include the cost of water, electricity, and heating and
cooling. All other utility or other costs attributable to the lease would be the
responsibility of Darlington Soccer Club.
3. Financial Considerations
3.1 Revenue generated from the lease to Darlington Soccer Club will be applied to the 421-
10150-6509 account.
4. Strategic Plan
C.1.3: Strengthen existing and build new partnerships with upper levels of government,
academia, businesses, community groups and other sectors.
5. Climate Change
Not Applicable.
6. Concurrence
6.1 This report has been reviewed by the Director of Community Services, the Deputy CAO
Public Services and the Deputy CAO/Treasurer, who concur with the
recommendations.
7. Conclusion
7.1 It is respectfully recommended that Council approve the lease agreement with the
Darlington Soccer Club as described above.
Staff Contact: Colin Lyon, Associate Solicitor, 905-623-3379 ext. 2027 or
clyon@clarington.net.
Attachments:
Not Applicable
Interested Parties:
The following interested parties will be notified of Council's decision:
Darlington Soccer Club - Jennifer Kanters (jennifer.darlington@rogers.com)