HomeMy WebLinkAboutLGS-024-26Staff Report
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Report To: General Government Committee
Date of Meeting: May 4, 2026 Report Number: LGS-024-26
Authored By: June Gallagher, Municipal Clerk
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: 2027 (January to June) Committee and Council Meeting Schedule
Recommendations:
1.That Report LGS-024-26, and any related delegations or communication items, be
received;
2.That the Meeting Schedule for January to June, 2027, Attachment 1 to Report LGS-
024-26, be approved; and
3.That all interested parties listed in Report LGS-024-26, be advised of Council’s
decision.
GG-091-26
Municipality of Clarington Page 2
Report LGS-024-26
Report Overview
This Report presents, for Council approval, the meeting schedule for January to June, 2027
(detailed in Attachment 1).
1. Background
Three-Week Cycle
1.1 Council’s election‑year meeting schedule is governed by the Municipality’s Procedure
By‑law. Since 2015, Clarington has operated with two standing Committees that meet
on a three-week cycle.
General Government Committee (GGC)
Planning and Development Committee (PDC)
Council
Procedural By-law
1.2 The following are the sections of the Procedural By-law pertaining to the meeting
schedule:
The meeting schedule shall generally be based on a three-week rotation per
month, as determined by the Municipal Clerk.
Regular meetings shall not be scheduled during the week that the Monday is a
public holiday.
No regular meetings shall be held during the month of July, the month of August,
or during any Spring Break scheduled for the public elementary and secondary
schools in Clarington, or during the annual Association of Municipal Clerks and
Treasurers of Ontario (AMCTO) conference or between Christmas and New
Year’s.
Council meetings shall be held at 6:30 p.m., PD Committee meetings shall be
held at 5 p.m., and GG Committee meetings shall be held at 9:30 a.m. No regular
meetings of Council or Standing Committees shall be scheduled in the months of
September, October, or November of the year of a regular municipal election.
2. Budget Meetings
2.1 With the introduction of Strong Mayors Powers, in 2023, it has shifted how budget
meetings are scheduled. Staff recommend keeping with the current approach of
scheduling a Special Budget Meeting for Council to consider Members’ amendments to
the Proposed Budget. Consideration was given to the unique timing in an election year
(where the following year’s budget cannot be adopted until after January 1st but the
Strong Mayor’s Powers to present a budget expire after February 2 nd of any year.
2.2 Friday, January 15, 2027 has been scheduled as a Special Council budget meeting to
consider Members’ amendments to the 2027 Proposed Budget.
Municipality of Clarington Page 3
Report LGS-024-26
3. Timing
Previous Four-Year Schedule
3.1 Clarington’s schedule of meetings is set for each Term of Council, and only changes if
special meetings are called, or Council changes it by resolution (as per section 4.2 of
the Procedural By-law). The previous four-year schedule was approved for the term
2023-2026, arising out of Report LGS-004-22.
3.2 Staff will be reviewing the Committee/Council meeting structure and may bring forward
changes in early 2027 with the new Council. To that end, Staff are recommending the
attached meeting schedule for January to June only.
4. Financial Considerations
Not Applicable.
5. Strategic Plan
Not Applicable.
6. Climate Change
Not Applicable.
7. Concurrence
This report has been reviewed by the Executive Leadership Team who concur with the
recommendations.
8. Conclusion
It is respectfully recommended that the proposed Council and Committee meeting
schedule be adopted for January to June, 2027.
Staff Contact: June Gallagher, Municipal Clerk, jgallagher@clarington.net
Attachments:
Attachment 1 – January to June, 2027 Meeting Schedule
Interested Parties:
There are no interested parties to be notified of Council's decision.
Attachment 1 to Report LGS-024-26
2027 Clarington Council and Committee Meeting Schedule
If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-
623-3379 ext. 2131
Calendar Legend View Meeting Schedule List
General Government Committee – 9:30 a.m. (including special meeting start times)
Planning and Development Committee – 5 p.m.
Council – 6:30 p.m.
Observing Statutory Holidays
Special Budget Meeting – 9:30 a.m.
No Scheduled Meetings
As of April 22, 2026
2027 Clarington Council and Committee Meeting Schedule
Unless otherwise stated, all meetings will be held in a hybrid format via Microsoft Teams and In-person
in the Council Chambers.
January 2027
January 11: General Government Committee – 9:30 a.m.
January 15: Special Budget Meeting – 9:30 a.m.
January 18: Planning and Development Committee – 5 p.m.
January 25: Council – 6:30 p.m.
February 2027
February 1: General Government Committee – 9:30 a.m.
February 8: Planning and Development Committee – 5 p.m.
February 22: Council – 6:30 p.m.
March 2027
March 1: General Government Committee – 9:30 a.m.
March 8: Planning and Development Committee – 5 p.m.
March 22: Council – 6:30 p.m.
April 2027
April 5: General Government Committee – 9:30 a.m.
April 12: Planning and Development Committee – 5 p.m.
April 19: Council – 6:30 p.m.
May 2027
May 3: General Government Committee – 9:30 a.m.
May 10: Planning and Development Committee – 5 p.m.
May 17: Council – 6:30 p.m.
June 2027
June 14: General Government Committee – 9:30 a.m.
June 21: Planning and Development Committee – 5 p.m.
June 28: Council – 6:30 p.m.