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HomeMy WebLinkAbout2026-05-04 General Government Committee Post-Meeting Agenda Date:May 4, 2026 Time:9:30 a.m. Location:Council Chambers or Electronic Participation Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Laura Preston, Temporary Committee Coordinator, at 905-623-3379, ext. 2106 or by email at lpreston@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Collection, Use and Disclosure of Personal Information: If you make a delegation, or presentation, at a Committee or Council meeting, the Municipality will be recording you and will make the recording public on the Municipality’s website, www.clarington.net/calendar. Written and oral submissions which include home addresses, phone numbers, and email addresses become part of the public record. If you have any questions about the collection of information, please contact the Municipal Clerk. Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law, this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by the Committee. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net/archive. The Revised Agenda will be published on Wednesday after 12:00 p.m. Late items added or a change to an item will appear with a * beside them. Pages 1.Call to Order 2.Land Acknowledgement Statement 3.Declaration of Interest 4.Announcements 5.Presentations/Delegations 5.1 Delegation by Angela Baltkois, Festival Director, and Eric Bartnes, Rockstalgia Inc., Regarding a Request for a Noise Exemption 4 5.2 Presentation by John Henry, Regional Chair, Regional Municipality of Durham, Regarding a Durham Region Update 7 5.3 Presentation by Shaun Collier, Durham Regional Police Services Board, Regarding an Update on Policing and Police Governance in Durham Region 9 5.4 Presentation by Yi Luo, Joseph Costigan, and Theresa Tran, Metrolinx, Regarding the Bowmanville Extension - Clarington Update 18 *5.5 Delegation by Marvin Rotrand, Director, United Against Hate Canada, Regarding Support for Chinese Heritage Month 39 6.Consent Agenda 6.1 FSD-018-26 - Consulting Services Roster Limit 44 6.2 FSD-019-26 - 2026 User Fee By-law Review 50 6.3 FSD-021-26 - Development Charge Demolition Credit - Extension Request - Nash Developments Limited 129 6.4 FSD-023-26 - Contract Administration and Construction Inspection Services for Darlington Boulevard Reconstruction 134 6.5 LGS-024-26 - 2027 (January to June) Committee and Council Meeting Schedule 139 General Government Committee Agenda May 4, 2026 Page 2 6.6 LGS-025-26 - Darlington Soccer Club – Bowmanville Community Complex - Office Space Lease 144 6.7 PDS-037-26 - North Bowmanville Dog Park Update 147 7.Items for Separate Discussion 7.1 LGS-023-26 - Appointment to the Accessibility Advisory Committee and the Diversity Advisory Committee 153 8.New Business 8.1 Chinese Heritage Month (Councillor Woo)158 9.Confidential Items 9.1 LGS-026-26 - Confidential Legal Proceeding Municipal Act, 2001 Section 239 (2) (e) and (f) 10.Adjournment General Government Committee Agenda May 4, 2026 Page 3 From:no-reply@clarington.net To:ClerksExternalEmail Subject:New Delegation Request from Baltkois, Bartnes Date:Monday, April 20, 2026 1:00:59 PM EXTERNAL A new delegation request has been submitted online. Below are the responses provided: Subject Rockstalgia Music Festival - Noise Exemption Action requested of Council Granting an Noise Exemption Date of meeting 5/4/2026 Summarize your delegation Rockstalgia Music Festival is a two-day music festival being held from July 11-12, 2026 at the Orono Fairgrounds. This outdoor family- friendly and inclusive festival will unite generations of fans under one sky, celebrating the music of the ’70s, ’80s, and ’90s and the unstoppable energy of today’s rising talent. In addition to the music itself, there will be a family zone, vintage-inspired marketplace, food trucks, beer and craft drink areas, music workshops and (proposed) on-site camping. Leading up to the festival, ROCKSTALGIA has held/will hold several collaborative events which celebrate local artists, provide exposure to their music, and offer the chance to play live at the festival. The core operating hours of the festival are from 11:00am to 11:00pm daily, however, the live music aspect will run from 12:00pm to approximately 10:45pm, with scheduled breaks between performers. Within these operating hours, it is expected that noise levels would be in line with, or lower than, those generated by other events held at the location such as the Orono Fair, which similarly holds live music events as part of the program. In addition, the Orono Fair hosts a Demo Cross, Truck & Tractor Pull, and midway rides that likely provide noise levels far above what we are anticipating. As our event will be supporting several meaningful causes and local charities (Bowmanville Hospital Foundation; Bethesda House), generate measurable economic and social impacts for Clarington, support the local music scene, and provide volunteer opportunities for local residents, we respectfully submit that this is a true community event that will provide connection, and one that should warrant the approval of the noise exemption being sought. Page 4 Have you been in contact with staff or a member of Council regarding your matter of interest? Yes Name of the staff member or Councillor. Michelle Chambers Will you be attending this meeting in person or online? Online Do you require any accessibility accommodations in order to participate in the meeting? No First name: 1. Angela 2. Eric Single/Last name 1. Baltkois 2. Bartnes Firm/Organization (if applicable) 1. Rockstalgia Inc. 2. [Blank] Job title (if applicable) 1. Festival Director 2. [Blank] Address 1. 2. Town/Hamlet 1. Bowmanville 2. Bowmanville Page 5 Postal code 1. 2. Email address: 1. 2. Phone number 1. 2. Alternate phone number 1. 2. [Blank] Do you plan to submit correspondence related to this matter? No Do you plan to submit an electronic presentation (i.e. PowerPoint)? If yes, the file must be submitted to the Municipal Clerk’s Department by 2 p.m. on the Friday prior to the meeting date. No I acknowledge that the Procedural By-law Permits seven minutes for delegations and five minutes for Public Meeting participants. Yes [This is an automated email notification -- please do not respond] Page 6 From:no-reply@clarington.net To:ClerksExternalEmail Subject:New Delegation Request from Henry Date:Friday, February 6, 2026 11:15:57 AM EXTERNAL A new delegation request has been submitted online. Below are the responses provided: Subject Durham Region Update Action requested of Council No action required Date of meeting 5/4/2026 Summarize your delegation As part of his annual visits to each municipality, Regional Chair John Henry will be attending council meetings throughout the Region to deliver a presentation and speak directly with Council. He would like to attend the General Council meeting on Monday May 4 at 9:30 to present an update on the Region with an accompanying video. This video will be sent to the clerks once it is prepared. Have you been in contact with staff or a member of Council regarding your matter of interest? Yes Name of the staff member or Councillor. Michelle Chambers, Laura Preston Will you be attending this meeting in person or online? In person First name: John Single/Last name Henry Firm/Organization (if applicable) Page 7 Regional Municipality of Durham Job title (if applicable) Regional Chair Address Town/Hamlet Whitby Postal code Email address: Phone number Do you plan to submit correspondence related to this matter? No Do you plan to submit an electronic presentation (i.e. PowerPoint)? If yes, the file must be submitted to the Municipal Clerk’s Department by 2 p.m. on the Friday prior to the meeting date. Yes I acknowledge that the Procedural By-law Permits seven minutes for delegations and five minutes for Public Meeting participants. Yes [This is an automated email notification -- please do not respond] Page 8 Page 9 Page 10 Community Safety and Policing Update Presentation to the Municipality of Clarington General Government Committee May 4, 2026 Page 11 Composition of Police Service Board 7 Members Regional Council Representative Shaun Collier (Chair) Dan Carter Willie Woo Community Representative Karen Fisher (Vice Chair) Provincial Appointee John Ecker John Fahey VACANT Page 12 Current Priorities Continued implementation and monitoring of the 2024-2027 Strategic Plan 1.Be a leader in modern and innovative policing 2.Build strong partnerships that enhance community safety 3.Earn the trust and confidence of members and local communities DRPS Leadership 10-year DRPS Service and Finance Strategy Addressing Provincial oversight recommendations Page 13 Enhancing Community Trust Meetings/Presentations -Elected Representatives Regional Council Local Councils MPPs -Community Groups Participation at events and fundraisers Communication - Information Sharing - Community Safety and Data Portal https://open-data-drps.hub.arcgis.com/ Visibility Engagement Transparency Accountability = TRUST Page 14 Regional Results - 2025 Violent crime – reported incidents +1.5% Property Crime - reported incidents - 1% Overall, a small decrease in rates for both types of crime (taking into account population increases) Roadway Safety Collisions – 0.7% Median Response times to emergency calls – 9.53 minutes Virtually unchanged from 2024 but almost one minute longer than 2023 Page 15 Notable Achievements Auto theft Enforcement and funding Compliance Checks Bail Dashboard Diversity, Equity & Inclusion Youth in Policing New Officers Training, Education, Planning Page 16 Stay Connected •DurhamPoliceBoard.ca •Board meeting calendars, agendas, minutes •DRPS Strategic Plan, Budgets •Diversity Plan •Board policies and announcements •Board meetings usually take place the 3rd Tuesday of the month •Livestreamed at https://www.durham.video/ and archived Page 17 From:no-reply@clarington.net To:ClerksExternalEmail Subject:New Delegation Request from Luo, Costigan, Tran Date:Thursday, April 23, 2026 12:01:14 PM EXTERNAL A new delegation request has been submitted online. Below are the responses provided: Subject Bowmanville Extension - Clarington Update Action requested of Council Information Date of meeting 5/4/2026 Summarize your delegation Bowmanville Extension - Clarington Update Have you been in contact with staff or a member of Council regarding your matter of interest? No Will you be attending this meeting in person or online? In person Do you require any accessibility accommodations in order to participate in the meeting? No First name: 1. Yi 2. Joseph 3. Theresa Single/Last name 1. Luo 2. Costigan Page 18 3. Tran Firm/Organization (if applicable) 1. Metrolinx 2. [Blank] 3. [Blank] Address 1. 2. 3. Town/Hamlet 1. Toronto 2. Toronto 3. Torono Postal code 1. 2. 3. Email address: 1. 2. 3. Phone number 1. 2. 3. Do you plan to submit correspondence related to this matter? No Page 19 Do you plan to submit an electronic presentation (i.e. PowerPoint)? If yes, the file must be submitted to the Municipal Clerk’s Department by 2 p.m. on the Friday prior to the meeting date. Yes I acknowledge that the Procedural By-law Permits seven minutes for delegations and five minutes for Public Meeting participants. Yes [This is an automated email notification -- please do not respond] Page 20 MAY 4, 2026 Presentation to General Government Committee BOWMANVILLE EXTENSION: CLARINGTON UPDATE Page 21 22BOWMANVILLE EXTENSION – CLARINGTON UPDATE Bowmanville Extension Project Status Page 22 PROJECT OVERVIEW 3BOWMANVILLE EXTENSION – CLARINGTON UPDATE 18.7 km NEW RAIL LINE 3 MULTI-USE CROSSINGS 13 BRIDGES NEW/REPLACED/WIDENED 1 BRIDGE REMOVAL 10 WIDENED AT-GRADE CROSSINGS 17 LOCATIONS OF WATER SUPPLY/SANITARY SEWER MODIFICATIONS Note: Subject to change based on final design Page 23 4 BENEFITS BOWMANVILLE EXTENSION – CLARINGTON UPDATE SAVED TIME Save 15 minutes compared to travelling via GO bus from Bowmanville to connect to a Union-bound train in Oshawa. FASTER TRAVEL Faster and more reliable travel times. ALL DAY SERVICE Provides 30-minute peak weekday service and hourly off- peak and weekend service. URBAN GROWTH Strengthening economic growth by connecting employment clusters, urban growth centres and residential areas. REDUCED CONGESTION More trains = reduced congestion across the region and transportation related collisions, injuries and fatalities. IMPROVED HEALTH Active modes of transportation such as walking or cycling to access transit facilities are encouraged by constructing station locations in dense residential areas. ECONOMIC BENEFITS Rail Service Extension results in transit user benefits of $757 M over the project lifecycle. INCREASED RIDERSHIP More GO Transit options will increase ridership in Durham Region by 4.9 million in 2041. Page 24 12-18 MONTH LOOK AHEAD Simcoe Street Bridge Replacement Work began January 2026 Farewell Street Pedestrian Bridge Work began March 2026 Wilson Road Rail Bridge Albert Street Bridge Demolition Green Road Rail Bridge Work planned to begin shortly Grandview Feeder Main Work planned to begin May 2026 Courtice Road Bridge Modification *Please note that all dates are tentative and subject to change. 5BOWMANVILLE EXTENSION – CLARINGTON UPDATEPage 25 IT’S HAPPENING – SIMCOE STREET 6BOWMANVILLE EXTENSION – CLARINGTON UPDATEPage 26 IT’S HAPPENING – FAREWELL PEDESTRIAN BRIDGE 7BOWMANVILLE EXTENSION – CLARINGTON UPDATEPage 27 BRIDGE WORK AND AT-GRADE CROSSING MODIFICATIONS 8BOWMANVILLE EXTENSION – CLARINGTON UPDATE Legend Above-grade works At-grade works GO Station Page 28 99BOWMANVILLE EXTENSION – CLARINGTON UPDATE Green Road Bridge Construction Page 29 GREEN ROAD BRIDGE 10 •CPKC operates dedicated freight operations over the existing Green Road rail bridge. •A new overpass (rail over road bridge) is required to accommodate a new GO track for future service to Bowmanville. •The bridge work is necessary to support two- way all-day service to and from Bowmanville. The Preliminary Design Business Case (PDBC), calls for service on the Bowmanville Extension to operate as follows; •Every 30 minutes during peak period, serving stations from Bowmanville to Pickering GO, then express to Union Station. •Every 60 minutes during weekday off peak periods and weekends, serving all stops between Bowmanville and Union Station. BOWMANVILLE EXTENSION – CLARINGTON UPDATE Conceptual Visualization of the Green Road bridge. (Metrolinx Image) •Without a bridge expansion at Green Road, train service would be unable to operate two-way all-day service to and from Bowmanville. Page 30 CONSTRUCTION STAGING OVERVIEW 11BOWMANVILLE EXTENSION – CLARINGTON UPDATE 1 INSTALLATION OF RAMPS & PLATFORMS 2 EXCAVATION SUPPORT AND BRIDGE FOUNDATION 3 BRIDGE STRUCTURE, ABUTMENTS & RETAINING WALLS 4 BRIDGE AND SUPPORT INSTALLATION Temporary access ramps and platforms will be built to safely install the excavation supports. Install excavation supports and prepare ground to build bridge foundation. Construction of the bridge structure including abutments and retaining walls. Install bridge superstructure, girders, deck plates and cross beams. Page 31 TRAFFIC IMPACTS OVERVIEW 12 •A new overpass (rail over road bridge) is required to accommodate a new GO track for future service to Bowmanville. •Following consideration of several alternatives, the recommended approach reflects the least intrusive solution, informed by traffic data and concurrent municipal projects. Metrolinx has engaged municipal partners on this work, and Municipal and Regional staff are aligned with the approach, with continued coordination and collaboration amongst all partners throughout the construction period. •For the majority of the project, alternating lane restrictions, where traffic will be reduced to one lane at a time, will be implemented so that work can be done safely. •Pedestrian access will be maintained. Pedestrian traffic will be guided to an open sidewalk or provided with a protected path through the work area. •The last phase (Step 4) will require a temporary road closure to install bridge superstructure. BOWMANVILLE EXTENSION – CLARINGTON UPDATEPage 32 RECOMMENDED DETOUR: SINGLE ALTERNATING LANES WITH TEMPORARY TRAFFIC SIGNALS 13BOWMANVILLE EXTENSION – CLARINGTON UPDATEPage 33 RECOMMENDED DETOUR: BRIDGE STRUCTURE INSTALLATION - FULL ROAD CLOSURE 14BOWMANVILLE EXTENSION – CLARINGTON UPDATEPage 34 15BOWMANVILLE EXTENSION – CLARINGTON UPDATE Green Road Bridge Communications Plan Page 35 COMMUNICATIONS PLAN (GREEN ROAD) 16BOWMANVILLE EXTENSION – CLARINGTON UPDATE Communications Channels Notice Distribution: Notices have been distributed to residents and businesses within a 350m radius of the Green Road bridge. Email: Information and construction notices have been communicated to elected officials, municipal/regional staff, and key stakeholders via a direct email. E-Newsletter: Construction notice will be included in our newsletter sent to over 3,700 subscribers with links to the project webpage and Metrolinx contact information. Website Posting: Construction notice including relevant details will be posted on Metrolinx website and Interactive Map. Social Media: Paid geotargeted social content will be posted about the upcoming works. Signage: Roadside signage with detour directions will be placed at key intersections surrounding works, consistent with the traffic control plan. Community Engagement: The Community Engagement team will be available by phone and email, in addition to future community events. Page 36 CONTACT US 17BOWMANVILLE EXTENSION – CLARINGTON UPDATEPage 37 Page 38 From:no-reply@clarington.net To:ClerksExternalEmail Subject:New Delegation Request from Rotrand Date:Thursday, April 23, 2026 4:06:03 PM EXTERNAL A new delegation request has been submitted online. Below are the responses provided: Subject Canadian Chinese Heritage Month Action requested of Council Adoption of a Motion Date of meeting 5/4/2026 Summarize your delegation In favour of a Councillor Woo's motion to urge Parliament to enact a Canadian Chinese Heritage Month Have you been in contact with staff or a member of Council regarding your matter of interest? Yes Name of the staff member or Councillor. Mayor Adrian Foster, Councillor Will Woo Will you be attending this meeting in person or online? Online Do you require any accessibility accommodations in order to participate in the meeting? No First name: Marvin Single/Last name Rotrand Page 39 How to pronounce your name: Marvin Ro - trand Firm/Organization (if applicable) United Against Hate Canada Job title (if applicable) Director General, United Against Hat Canada Address Town/Hamlet KOTA DENPASAR Postal code Email address: Phone number Do you plan to submit correspondence related to this matter? Yes Do you plan to submit an electronic presentation (i.e. PowerPoint)? If yes, the file must be submitted to the Municipal Clerk’s Department by 2 p.m. on the Friday prior to the meeting date. No I acknowledge that the Procedural By-law Permits seven minutes for delegations and five minutes for Public Meeting participants. Yes [This is an automated email notification -- please do not respond] Page 40 BY-EMAIL April 29, 2026 Mayor Adrian Foster Members of Council Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Re: Councillor Woo’s Motion Urging Parliament to Enact a Canadian Chinese Heritage Month Dear Mayor Foster and Members of Council, In March, United Against Hate Canada and the Chan Chinese Associations launched a national campaign to urge Parliament enact a Canadian Chinese Heritage Month. The campaign is growing rapidly and there are now 25 organizations sponsoring the campaign. We wrote to municipalities across the country and asked for their support. We are delighted that Clarington has decided to publicly support the campaign via the motion that will be studied at the May 4 General Committee and then sent to Council later in the month. I have been mandated to represent the National Campaign for a Canadian Chinese Heritage Month at your General Committee meeting and answer any questions you may have. We thank Councillor Woo for spearheading this motion in your community. We understand that his family has a long history in Canada and was affected by discriminatory laws that existed from 1885 to 1947 when Chinese immigrants were forced to pay a head tax to enter Canada and finally were entirely prevented from entering the country by the Chinese Exclusion Act. Our message is simple. Canada has 68 commemorative days and months. Much of our diversity is formally recognized except for the Chinese who today number 1.8 persons in Canada and who have played a role in the country since before Confederation. …/2 Page 41 2 These commemorative days and months include May as Asian Heritage Month. It is our impression that while the month is marked by annual declarations from the Government of Canada, it seems to attract less attention than other heritage months. That may be due to specific heritage months also being recognized for specific Asian groups. For example, April is Sikh Heritage Month and June is Filipino Heritage Month. Both these months receive significant attention in these two communities and are more celebrated than Asian Heritage Month. As well, while not exclusive to Asians, Canada has also recognized a Canadian Islamic History Month and a Hindu Heritage Month, both meaningful to many Asians. Municipal motions can be powerful. The support of Ontario cities in 2024 led to the provincial legislature declaring every February as Chinese Heritage Month in Ontario. You may consult Bill 183 adopted in 2024 via this link: https://www.ola.org/en/legislative-business/bills/parliament-43/session-1/bill- 183#:~:text=Bill%20183%20has%20been%20enacted%20as%20Chapter,in%20each% 20year%20as%20Chinese%20Heritage%20Month. The Chinese community however is seeking the same national recognition as other communities have already received. For example, Canada recognizes heritages months for the Tamil, Italian Portuguese, Jewish, Latin American, Mennonite and German communities, among others. Parliament is also in the last stages of enacting new heritage months for the Ukrainian and Arab communities. The National Campaign for a Canadian Chinese Heritage Month feels that the lack of a national heritage month for Chinese Canadians is a glaring oversight. The Chinese have confronted barriers in Canada faced by no other ethnic or racial group. Despite official discrimination, the Chinese put down deep roots in Canada, persevered and have contributed to Canada’s growth. They deserve recognition. We are this reaching out to cities and towns across Canada and asking for motions of support. There is already good news in that some motions of support by Ontario municipalities have already been adopted, Guelph adopted Councillor Erin Caton’s motion on April 21. Here is the link to the Yor k Region agenda with a motion presented by Councillor Mario Racco adopted April 23: https://yorkpublishing.escribemeetings.com/Meeting.aspx?Id=775b769b-de1a-4030- b245-ccb4f30c3d78&Agenda=Merged&lang=English A similarly worded motion also tabled by Councillor Racco was adopted by Vaughan Council on April 28 after having passed the municipal Committee of the Whole on April 14. …/3 Page 42 3 A motion by Councillor Amanda Yeung Collucci was adopted by Markham Council earlier week. The York and Vaughan motions do not specify which month should be chosen but notes that Regional Council adopted a resolution on February 22, 2024 proclaiming February as Chinese Heritage Month in York Region, a factor leading the Government of Ontario to adopt Bill 183 on December 19, 2024 proclaiming that February be Chinese Heritage Month everywhere in the province. Hopefully that will have the same impact on the Government of Canada this time. Our campaign is increasingly active in western Canada, and we expect several municipal motions to be adopted in the coming weeks. We also appreciate the support we have received from the Governments of Alberta and Saskatchewan which appear willing to emulate Ontario and declare February as Chinese Heritage Month in their territory if Ottawa does not proceed. We are hoping to increase the number of motions so that Parliamentarians are aware of the growing support and agree to act. Given the large Chinese population throughout the Greater Toronto Area, including in Durham Region, we are hopeful that your Council will agree to support the campaign by adopting Councillor Woo’s motion. Best regards, Marvin Rotrand Director General United Against Hate Canada marvinrotrand2@hotmail.com Page 43 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 4, 2026 Report Number: FSD-018-26 Authored By: Sandra McKee, Acting Manager, Procurement Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology Reviewed By: Mary-Anne Dempster, CAO By-law Number: Resolution Number: File Number: Report Subject: Consulting Services Roster Limit Recommendations: 1. That Report FSD-018-26, and any related delegations or communication items, be received; 2. That the Procurement By-law 2024-052, a by-law to provide policies and procedures for the procurement of goods and services, be amended (Attachment 1 to Report FSD-018-26) to change the following: a. The per project roster limit for Consulting and Professional Services be increased to $250,000 (Net HST Rebate) per project; and b. The CAO be authorized to approve Consulting and Professional Services contract awards made through the roster, up to $250,000 (Net HST Rebate) per project; and 3. That all interested parties listed in Report FSD-018-26, be advised of Council’s decision. Page 44 Municipality of Clarington Page 2 Report FSD-018-26 Report Overview ‑ 1. Background 1.1 When purchases are made through a vendor roster, certain procurement responsibilities are delegated from the Municipality’s Procurement Division to the requesting division responsible for the purchase. Accordingly, it is essential that appropriate controls are in place at the divisional level and that Procurement maintains effective oversight to ensure compliance with procurement policies and procedures. Rosters allow the Procurement Division to delegate responsibility to the requesting division, while still meeting legislative requirements and maintaining oversight to ensure compliance with policies and procedures. 1.2 A vendor roster is a list of approved vendors (including suppliers, consultants, contractors, etc.) who may be retained to provide various consulting services as specified in the pre-qualification document. By evaluating and pre-qualifying vendors who have demonstrated their ability to meet the Municipality’s standards, the Municipality is able to streamline future procurements by using a simplified process for recurring purchases, resulting in time and resource savings. 1.3 Potential vendors are required to provide background information, identifying the type of consulting services that they are competent to carry out, together with references and other relevant information. 1.4 By utilizing a qualification stage, the Municipality evaluates potential vendors’ abilities to deliver the good or service specified. Some evaluation criteria are scored, while others take the form of mandatory requirements for conditions deemed critical to delivering the good or service required. This approach allows more vendors, including smaller local vendors, the chance to compete and increase the potential vendor pool for the Municipality. 1.5 These rosters are used for hiring consultants where the estimated cost of the work is below the stipulated amount noted in the prequalification document. 1.6 A Request for Prequalification (RFPQ) document will be drafted and publicly issued on the Municipality’s website as well as on the Supply Ontario portal. 1.7 Proposals received will be evaluated based on pre-established criteria. Firms meeting or exceeding the established passing threshold will be added to the roster for fu ture calls. Page 45 Municipality of Clarington Page 3 Report FSD-018-26 Use of Roster 1.8 Staff will use the roster to seek quotes from three of the consultants listed on the roster. The contract would ultimately be awarded to the consultant submitting the lowest compliant quote received. 1.9 By limiting the selection of consultants to those who have participated in the open RFPQ process, the openness and transparency of the contract award system is maintained. 2. Analysis 2.1 In 2019, the Municipality established a roster of consultants for specific engineering services. This roster is currently being used; however, the contract term has expired, and the Municipality intends to issue a new bid document to prequalify consulting/ professional services as required by Planning and Infrastructure Services as well as other departments. 2.2 Given the increased costs since 2019, Planning and Infrastructure Services is requesting that the per project roster limit be increased from $133,800 the Canadian Free Trade Agreement threshold (approved via report FSD-032-24) to $250,000 per project to better reflect current market conditions. 2.3 Increasing the roster limit will allow a greater number of projects to be procured using the roster method. This approach will reduce the time and administrative effort required by Planning and Infrastructure Services staff, as well as Procurement Services staff, by reducing the need to draft, issue, and evaluate Requests for Proposals (RFPs) for projects valued at less than $250,000. 2.4 In accordance with Procurement By‑law No. 2024‑052, Item 74, roster awards for Consulting and Professional Services currently require Council approval when the contract value exceeds the Canadian Free Trade Agreement (CFTA) threshold. Approval of the recommendations in this report would authorize an exception to this approval requirement by delegating authority to the Chief Adm inistrative Officer to approve roster‑based Consulting and Professional Services contract awards up to $250,000 per project; procurements awarded under this method will be reported to Council as part of the semi-annual reporting process. See Attachment 1. 3. Financial Considerations 3.1 Projects which utilize the Roster will be funded from the approved budget assigned to that project. 4. Climate Change Not Applicable. Page 46 Municipality of Clarington Page 4 Report FSD-018-26 5. Concurrence This report has been reviewed by the Deputy CAO Planning and Infrastructure who concurs with the recommendations. 6. Conclusion It is respectfully recommended that Council approve an amendment to the Procurement By-law to authorize the increase of the per‑project roster limit for Consulting and Professional Services from $133,800 to $250,000 and delegate contract award authority accordingly. Staff Contact: Sandra McKee, Acting Manger, Procurement, 905-623-3379 Ext. 2210 or smckee@clarington.net. Attachments: Attachment 1: By-law to amend the Procurement By-law. Interested Parties: There are no interested parties to be notified of Council's decision. Page 47 Attachment 1 to Report FSD-018-26 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2026-NN Being a By-law to amend the Procurement By-law regarding Consulting and Professional Services, By-law 2024-052, a by-law to provide policies and procedures for the procurement of goods and services. Whereas, pursuant to section 270 of the Municipal Act, 2001, the Municipality is required to establish and maintain policies with respect to its procurement of goods and services; And whereas Council has established By-law 2024-052 to establish policies respecting procurement of goods and services; And whereas, the Municipal Council has adopted the recommendations contained in Staff Report FSD-018-26 and deems it necessary to amend By-law 2024-052; Now therefore the Corporation of the Municipality of Clarington enacts as follows: 1. That the following section 73 of By-law 2024-052 be deleted: “Where it is estimated that the Total Cost of Consulting and Professional Services will be more than $100,000, the Manager of Procurement shall issue a Bid Solicitation, in consultation with the Department Head and shall submit a report to Council providing a recommendation for award.” and replaced with the following: “Where it is estimated that the Total Cost of Consulting and Professional Services will be between $100,000 and $250,000 per project, the Manager of Procurement shall issue a Bid Solicitation, in consultation with the Department Head and shall submit a report to the CAO providing a recommendation for award. Procurements awarded under this method will be reported to Council as part of the semi-annual reporting process.” 2. That the following section 74 of By-law 2024-052 be deleted “Where a roster has been established for Consulting and Professional Services, incompliance with this by-law, Council approval to award a contract under the roster shall only be required for awards in excess of the threshold set out by the Canada Free Trade Agreement (CFTA).” and replaced with the following: Page 48 Page 2 of 2 “Where a roster has been established for Consulting and Professional Services, incompliance with this by-law, Council approval to award a contract under the roster shall only be required for awards in excess of $250,000 per project.” Effective Date 3. That this by-law shall come into force and effect on the date the by-law is deemed passed under Part VI of the Municipal Act. Passed in Open Council this XX day of MMMM, YYYY. _____________________________________ Adrian Foster, Mayor _____________________________________ June Gallagher, Municipal Clerk By signing this by-law on XXXX XX, YYYY, Mayor Adrian Foster will not exercise the power to veto this by-law and this by-law is deemed passed as of this date. Page 49 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 4, 2026 Report Number: FSD-019-26 Authored By: Brittany Renwick, Administrative Assistant, Finance and Technology Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology Reviewed By: Mary-Anne Dempster, CAO By-law Number: Resolution Number: File Number: Report Subject: 2026 User Fee By-law Review Recommendations: 1. That Report FSD-019-26, and any related delegations or communication items, be received; 2. That the By-law attached to Report FSD-019-26, as Attachment 1, being a by-law to repeal By-law 2025-033, a by-law to require the payment of fees for services, be approved and effective July 1, 2026; and 3. That all interested parties listed in Report FSD-019-26, be advised of Council’s decision. Page 50 Municipality of Clarington Page 2 Report FSD-019-26 Report Overview 1. Background 1.1 The Municipal Act, 2001 allows the Municipality to charge user fees for services that are provided to individuals. The user fee must be provided for in a by-law approved by Council. 1.2 Administrative amendments and interim fees added by staff under the Deputy CAO/Treasurer’s delegated authority will be explained in this report. These additions and changes were made to ensure the Municipality could collect applicable revenue, to provide clarity and to ensure consistency. 1.3 Through report PDS-013-26 Planning and Infrastructure Services requested an amendment to the fee By-law 2025-033 in order to replace Schedule E, Planning and Infrastructure Services, to align with recommendations made by Hemson Consulting after completing a full review of the fees in this schedule. This 3 rd party review was completed to eliminate bias and maintain transparency. These requested changes were ratified by Council on the March 23 Council meeting via amending By-law 2026-021. 1.4 Other requests for new fees from staff are explained in the sections below and reflected in the Draft By-law added as Attachment 1 to this report. 2. Administrative Changes 2.1 Schedules A, B, C, E, F, G and H are amended to reflect CPI increase which took effect January 1, 2026, except for the planning fees that were already addressed separately through the update approved by Council on March 23 . Page 51 Municipality of Clarington Page 3 Report FSD-019-26 General – Schedule A 2.2 Electric vehicle charging station fees updated to align with actual Chargelabs software fees and capabilities. Reference to ½ hour and tiered pricing removed. Legislative Services – Schedule B 2.3 Lottery Licensing Fees were moved from the regulatory by-law to the User Fee by-law, Schedule B. 2.4 A small change was made to the Animal Adoption fee in January ($160.65 to $160.00) due to rounding error. Please see section 4.6 for new increase to take effect July 1, 2026. 2.5 HST column changed from “Included” to “Exempt” for “Add to Tax” Property Standards items. 2.6 “Municipal Law Enforcement Investigation” renamed to “Municipal Law Enforcement Routine Disclosure Fee” to add clarity for the public. 2.7 An administrative change to the Subsequent Inspection fee is required to accurately reflect the total including HST which is $150. Public Services – Emergency and Fire Services – Schedule D 2.8 Administrative fee was mistakenly changed to $35.00 when in actuality it is $56.50 including HST. Schedule corrected to show accurate and current fee. Public Services – Community Services Division – Schedule F 2.9 Staff recommended making various administrative updates to schedule F such as formatting changes, rewording, removal of redundant lines and updates to how fees/discounts are presented and administered. These requested updates have be en captured in the attached, draft by-law and reviewed by Community Services staff. 3. Interim Fees General – Schedule A New Credit Card Surcharge fee added 3.1 Credit card companies charge merchants interchange, network and processor fees. These costs have increased over time. To avoid raising prices for all customers, the Municipality is imposing a surcharge on credit card transactions to ensure only customers choosing to pay via credit card bear the associated cost. Page 52 Municipality of Clarington Page 4 Report FSD-019-26 Legislative Services - Schedule B 3.2 Subsequent Inspection fee of $150 added to help offset enforcement costs, promote timely compliance, and discourage repeat violations. 3.2.1. The Municipal Law Enforcement Division of Clarington receives and investigates over 5,000 complaints annually. Enforcement Officers issue approximately 650 formal notices, orders, or compliance-related correspondence and conduct over 2,300 property re-inspections to verify compliance. Additional re-inspections are often required when compliance is not achieved within the specified timeframe. 3.2.2. To improve operational efficiency and enhance compliance rates, staff reviewed enforcement practices used by other municipalities. This research identified a widely adopted and effective inspection fee model that has proven successful in reducing enforcement costs and encouraging timely compliance. Completion of Municipal Information Form 3.3 In accordance with the recommendations approved in March, 2026, within Report LGS- 010-26, within Schedule “B”, add the following words: “NOTE: Does not apply to municipally organized events.” to the following two fees: Service Fee HST Included/Exempt Unit Municipal Designation of Community of Cultural Events 3.4 Also, in accordance with Report LGS-010-26, Add the following fee to Schedule “B”: Service Fee HST Included/Exempt Unit Page 53 Municipality of Clarington Page 5 Report FSD-019-26 4. Proposed Updates to Existing Fees Legislative Services – Clerks Division – Schedule B Marriage Licenses 4.1 Currently, the fee for Marriage Licences is set at $140 (HST exempt), which is the lowest in Durham Region. The following table shows the comparators within Durham Region: Municipality Marriage Licence Fee Clarington $140.00 (HST exempt) Average $156.40 Lowest $140.00 (Clarington) Highest $172.21 4.1.1. Staff propose to increase this fee to $150 which would generate approximately $3,300 in additional revenue annually. 4.2 Staff had raised the matter of waiving marriage licence fees for applicants with Indian Status in Report FSD-021-24 but the wording was not added to the User Fee By-law at that time. In such a situation, the Province waives their portion of the licence fee ($75). Staff had recommended that the remainder (i.e. the Municipal portion) of the licence fee be waived in this situation. To that end, Staff recommend updating wording on our website to clarify that both the Province and the Municipality of Clarington will waive their portions of the marriage licence fee where both applicants have registered Indian Status – complete wording is as follows: 4.2.1. “The Province of Ontario and the Municipality of Clarington waive their respective portions of the marriage licence fee for instances where both applicants either have or are entitled to have, registered Indian status under the Indian Act and reside in Page 54 Municipality of Clarington Page 6 Report FSD-019-26 Ontario on a reserve or Crown lands in accordance with the Province’s Form 8, “Affidavit to Waive Provincial Fee for a Marriage Licence.” 4.2.2. As a result, Staff recommend adding the following to Schedule B in the User Fee By-law: Service Fee HST Unit –waive fee if “Affidavit to (Form 8)” is applicable Province’s Form 8 Marriage Ceremonies 4.3 Currently, the fee for Marriage Ceremonies is set at $280 plus HST, which is the lowest in Durham Region. 4.3.1. The following table shows the comparators within Durham Region: Municipality Marriage Ceremony Fee (Including HST) Clarington $280.00 ($316.40) Average $411.35 Lowest $280.00 (Clarington) Highest $490.60 4.3.2. Staff propose to increase this fee to $350 + HST = $395.50 including HST which would generate approximately $6,860 in additional revenue annually. Page 55 Municipality of Clarington Page 7 Report FSD-019-26 Legislative Services – Clerks Division Cemetery Fees – Schedule H Plot Transfers to Family Members 4.4 It is difficult to keep the plot ownership current, which can cause problems when future generations want to use the plot. To encourage families to keep the information current, Staff propose that plot transfers to family members be changed from $46 + HST to the proposed fee of $26 + HST for familial transfers. Transfers to non-families will remain unchanged. ‘Family’ is defined as a spouse or partner, parent, grandparent, child, grandchild, sibling, first cousins, nieces, nephews, aunts, and uncles. For clarity, this does not include: more remote relatives, friends, executors (unless otherwise a family member), or beneficiaries who are not family members. We anticipate that this may result in a decrease of $140 per year. Cemetery Fees 4.5 The Cemetery and Records Clerk has conducted a research project which compared Clarington’s current cemetery fees against other public and private cemetery fees. The research compiled has shown that Clarington’s current fees are competitive compared to other public-owned and operated cemeteries, with the exception of cremation plots, which are being sold at a lower price than other public cemeteries. The Clarington price for a 2x2 cremation plot is $751 + HST (with $300.40 of that amount going into the Care and Maintenance fund), whereas the Town of Whitby charges $1,869, and the Township of King charges $1,525. It is recommended that the cremation plots are increased to $1,000 + HST, including Care and Maintenance. Based on 2025 sales, this increase will result in an additional $3,686 annual revenue. Legislative Services – Animal Services Division – Schedule B 4.6 Staff request Council approval to increase cat and kitten adoptions to $200 including HST. 4.6.1. The Animal Services Supervisor compared Clarington’s current cat and kitten adoption fees with surrounding Municipalities and found that our fees are lower than average. Municipality Kitten Cat Clarington $160.00 ($75 voucher) $160.00 ***The Town of Ajax uses the shelter for the City of Pickering. Page 56 Municipality of Clarington Page 8 Report FSD-019-26 4.6.2. Veterinary care, food and other services continue to increase in cost which means the Municipality is spending more to prepare animals for adoption. 4.6.3. Currently, the Municipality of Clarington offers a voucher for kittens to be submitted with proof of sterilization. At that time, the Municipality p rovides a rebate of $75, effectively making the kitten adoption fee $90.00. 4.6.4. Raising the adoption fee will mitigate some of the rising costs of veterinary care, while still keeping the fees accessible and affordable for potential adopters. Legislative Services – Municipal Law Enforcement Division – Schedule B 4.7 Staff propose an increase to the current Cost to File Appeal of Property Standards Order fee: Service Current Fee Proposed Fee Unit Cost to File Appeal of Property Standards Order 4.7.1. Due to increased administrative costs and committee-related expenses, this fee is being increased to offset the additional workload placed on municipal staff and to better reflect the level of service provided. We will also be removing the refunded amount to the applicant. 4.7.2. A review of fees charged by municipalities of similar size and geographic context indicates that the current fee is significantly lower than comparable jurisdictions. The new $250 fee helps recover some of the costs involved in preparing and processing a Property Standards Appeal, while still being considerate of residents’ ability to pay. Routine Disclosure: Municipal Law Enforcement Investigation 4.8 An increase to Routine Disclosure: Municipal Law Enforcement Investigation is being proposed. As a newer process, fees were originally based on estimated processing time. A review has since determined that additional costs are required depending on the information requested, due to increased administrative workload. Additional cost for processing requests of inspection photographs, and any orders issued. Page 57 Municipality of Clarington Page 9 Report FSD-019-26 $50.00 $50.00 2023 to Present - Per complaint investigation: Complaint details and description of actions taken. $50.00 $100.00 *NEW* 2023 to Present - Per complaint investigation: Complaint details, description of actions taken, inspection photographs, and any orders/notices issued. $100.00 $100.00 Prior to 2023 - Per complaint investigation: Complaint details and description of actions taken. $100.00 $150.00 *NEW* Prior to 2023 - Per complaint investigation: Complaint details, description of actions taken, inspection photographs, and any orders issued. Snow Clearing By-law Administration Fee 4.9 Staff have re-evaluated the Snow Clearing By-law process and the current administrative charge does not accurately reflect the work required to be carried out by municipal staff. This process includes a specific workflow to be conducted as described below. The fee has not been increased since implementation in 2021 and is not reflective of actual cost related to staffing inputs therefore staff recommend an increase. Service Current Fee Proposed Fee Unit Removal of Snow Administrative Charge Clean and Clear By-law Administration Fee 4.10 Staff have also re-evaluated the Clean and Clear By-law process and the current administrative charge does not accurately reflect the work required to be carried out by municipal staff. This process includes a specific workflow to be conducted as described below. Administrative fee has not been increased since inception in 2019. Page 58 Municipality of Clarington Page 10 Report FSD-019-26 Actual Cost No Change Per Expense $50.00 $75.00 Per Expense Mobile Sign Operator’s License fee 4.11 The Mobile Sign Operator’s Licence fee has not been increased since the creation of the bylaw in 2009 and is being adjusted to reflect increases in cost. Temporary Mobile Sign Permit Fee 4.12 The Temporary Mobile Sign Permit fee responsibility was assumed by the Municipal Law Enforcement Division from the Planning and Infrastructure Services Department. At the time of transition, the fee was based on the Planning Department’s sign application process. Following a review of the administrative and enforcement requirements involving both clerical staff and officers, it was determined that an increase is required to better reflect the administrative process necessary to issue and enforce this specific permit. Service Current Fee Proposed Fee Unit Mobile Sign Operator's Licence (By- law 2009-124) Temporary Mobile Sign Permit (By- law 2009-123) Kennel By-law Fees 4.13 The fees within the Kennel By-law have not been increased since the creation of the by- law in 2023 and therefore staff are requesting increases to the Initial Application and Annual Renewal fees to reflect increases in cost. 4.13.1. A review of fees charged by municipalities of similar size and geographic context indicates that the current fee is significantly lower than comparable jurisdictions. Staff propose raising the fees by $50 to offset the administrative workflows. 4.13.2. Two Officers are required to attend the Kennel for the initial inspection of the facility, and further administrative processing is required to document and complete the report for the final issuance of a licence by the clerical staff. Page 59 Municipality of Clarington Page 11 Report FSD-019-26 $200.00 $250.00 Per Licence $150.00 $200.00 Per Licence Refreshment Vehicle By-law Fees 4.14 Staff are proposing increases to the fees included in the Refreshment Vehicle By-law as they have not increased since January 2024 and should better reflect increases in cost. Service Current Fee Proposed Fee Unit Annual Licence including Stationary, Mobile, and Cart Temporary Relocation Fee – Special Event Licence Currently Licenced in Clarington Special Event Licence Currently Licenced in Durham Special Event Licence Currently Licenced in Ontario Special Event Licence Currently Not Licenced in Ontario Firework By-law Fees 4.15 Increases to the fees within the Firework By-law are being proposed as these have not been reevaluated since the creation of the by-law in 2015 and are being adjusted to reflect increases in cost. Page 60 Municipality of Clarington Page 12 Report FSD-019-26 $50.00 $60.00 Per Permit $75.00 $85.00 Per Permit $100.00 $110.00 Per Permit $50.00 $60.00 Per Permit $77.47 No Change Per Inspection Election Sign By-law Fees 4.16 Under the Temporary Mobile Sign section, staff request the Election Sign By-law fees to be added. The Municipality is already collecting these fees, but they were previously not included in the User Fee By-law. Service Fee Unit Deposit Removal Fee: First 25 signs regardless of size Removal Fee: Over 25 signs up to 0.56 m² (6 ft²) Removal Fee: Signs over 0.56 m² up to 3 m² (32 ft²) Removal Fee: Over 3 m² Administrative Charge Public Services - Emergency Services Division – Schedule D 4.17 Staff propose increasing the Fireworks permit fees, Schedules B through D, to $262.62 to align with the current inspection fees applicable to all buildings and occupancies. Page 61 Municipality of Clarington Page 13 Report FSD-019-26 Public Services – Community Services Division – Schedule F 4.18 Staff recommend reducing the Seniors age based administrative discount for eligible activities and memberships from 50% to 40% to maintain access while better aligning municipal subsidies with affordability supports (fee assistance) and overall cost recovery objectives. Implementation: effective January 1, 2027. Description of Service Unit Fee Discount – Activities – Age-Based – Senior Administrative fee (discount) 40% Discount – Membership – Age-Based – Senior Administrative fee (discount) 40% Expanding Program Materials Charge 4.19 It would be beneficial to expand the existing Aquatics program materials charge to all program areas to enable recovery of actual supply/material costs, applied in addition to the program registration fee only where supplies are required (no materials charge where supplies are not required). Description of Service Unit Fee Program Materials Cost (all program areas; charged above the registration fee where applicable)Per participant Actual cost (cost recovery) Updates to Personal Training and InBody Scans Fee Presentation 4.20 Staff recommend updating the fee schedule presentation for Personal Training, Semiprivate Personal Training, and InBody Scans by listing base per unit rates only and applying multipack discounts through the Administrative Fees section (5 pack = 5% off; 10 pack = 10% off). This change also adds a 10-session package option for Semiprivate Personal Training and introduces 5 scan and 10 scan package options for InBody Scans. Dollar impact: the discount approach remains 5%/10%; some multi pack totals may change slightly due to standardized percentage discounting. Recreation Category E Update 4.21 In order to support internal league style programming as facility capacity expands, updating the existing Recreation Category E rate category is recommended: Page 62 Municipality of Clarington Page 14 Report FSD-019-26 Description of Service Unit Fee Recreation Category E – Leagues (Adult and Senior) Per hour $12.00 Recreation Category E – Leagues (Youth) Per hour $9.60 Skate Category Update 4.22 Staff recommend the removal of the separate Daytime Skate category in order to align it with the existing general swim/skate admission rates. Dollar impact: Adult daytime skates align from $4.45 to $4.52 (increase of $0.07); Youth and Senior remain $3.50 (no change). Swim Club / School Board Pool Rental Fee 4.23 To improve cost recovery and reduce the gap to the standard Resident Pool Rental rate, staff suggest increasing Swim Club / School Board pool rental rates by $5.00 per hour: Description of Service Unit Fee Pool Swim Club / School Board – Youth Per hour $78.75 Pool Swim Club / School Board – Adult Per hour $94.01 Swim Instructor Fee 4.24 Staff propose that the Community Services fee schedule be updated by removing the Lifesaving Society Instructor fee and consolidating to a single Swim Instructor fee. Dollar impact: replaces $2.91/hour with $4.96/hour (net increase of $2.05/hour where this instructor category is applied). 4.24.1. To reflect the service scope, staff recommend updating the National Lifeguard Recertification title to National Lifeguard/Swim Instructor Recertification. Dollar impact: $0 (no fee change). Statutory Holiday Rental Surcharge 4.25 It is recommended that the existing flat hourly Statutory Holiday Rental Surcharge is replaced with a percentage based administrative surcharge equal to 100% of the base permit (rental) fee (calculated before HST, excluding optional add -ons): Page 63 Municipality of Clarington Page 15 Report FSD-019-26 Description of Service Unit Fee Statutory Holiday Rental Surcharge Administrative fee (surcharge) 100% of base permit (rental) fee (before HST; excludes add-ons) Civic Square Rental Update 4.26 Staff recommend identifying dry pad use previously labeled “Civic Squares” in the off season as “Outdoor Rinks/Plazas” year-round. 4.26.1. When operating as dry pads (Off Season), staff propose administering rentals on an hourly basis aligned to the existing Lacrosse Bowl hourly rental rate of $28.84 (with applicable Community Group discounts and Commercial surcharges). Dollar impact: uses the existing Lacrosse Bowl rate; no new fee category is created. 5. Proposed New Fees Legislative Services – Clerks Division - Schedule B 5.1 Currently, Marriage Licence Reissuance (Lost or Expired) is not explicitly stated in the User Fee By-law. Staff propose adding this to the User- Fee By-law and including the wording “Charged at the prevailing Marriage Licence Fee”. This happens infrequently and has not been tracked so it is difficult to predict the financial impact. Legislative Services – Clerks Division - Cemetery Fees – Schedule H 5.2 The Cemetery and Records Clerk has conducted a research project which compared Clarington’s current cemetery fees against other public and private cemetery fees. Through this research it is recommended that the Municipality add additional fees for: 5.2.1. “Winter” burials are burials which take place between December 15th and April 1st when the ground is frozen. These burials require extra labour and equipment time, as well as extra fuel if larger equipment is required. There is currently no additional fee for this. Staff are proposing a new winter burial fee of $200. For 2025/2026, we provided 30 winter burials. Based on those numbers, Staff expect an additional $6,000 in annual revenue. Page 64 Municipality of Clarington Page 16 Report FSD-019-26 5.2.2. Burial permits are issued on Easter and Christmas but there is currently no extra fee for this. It is recommended that an extra fee be added to the User Fee By-law, for “After Hours Burial Permits”, at a rate of $35 each for burial permits issued outside of regular business hours. This would enable the Municipality to recoup some overtime staffing costs. This would result in generating approximately $280 more in revenue annually. Social Services Assistance Burials 5.3 Durham Region Social Services provides funding for burials for low-income individuals. The Social Services administrator determines a maximum to be charged, as defined by the Ontario Works Act, 1997. The current administrator has set the charges at a maximum of $1,300. Staff recommend that this fee to be added and clarified in the User Fee By-law by adding the following wording “Social Services assistance burial under the Ontario Works Benefits shall be paid in as determined by the Social Services Administrators in accordance with Ontario Works Act, 1997 and its successors”. 5.4 Staff recommend that a note be added with the following wording: “Social Services burials will be charged at the amount set by the Social Services Administrator as defined by the Ontario Works Act, 1997”. Legislative Services – Municipal Law Enforcement Division– Schedule B 5.5 Staff propose the addition of a Request for Mobile Sign Location Change – Administration Charge at $25.00 per request as there have been an increase in requests for the relocation of mobile sign permits. These requests requi re an officer to review the property and the revised permit location to ensure compliance with the Sign By law. Once approved, clerical staff must update the information in AMANDA and the permit/licensing tracking system. Municipal Law Enforcement Investigations - Administration Charge Addition 5.6 The addition of Legal Administrative Fees associated with Municipal Law Enforcement Investigations are being proposed as currently, Legal Services absorbs these costs, as the required searches are undertaken as part of the Municipal Law Enforcement process. Once the costs are recovered from the subject property, the funds will be credited back to the Legal Services accounts to offset the associated charges. 5.6.1. Legal Services currently follows a similar process in collaboration with Finance and Technology, whereby the Taxation Services Division provides funding to cover the cost of required searches or registrations, ensuring the Legal Department is reimbursed accordingly. Page 65 Municipality of Clarington Page 17 Report FSD-019-26 Actual Cost Per Search Actual Cost Per Registration Actual Cost Per Search Use of Roads By-law Obstruction Removal Fee 5.7 The new Use of Roads and Boulevards By-law 2026-020 replaces the Boulevard, Road Occupancy, and Entrance By-laws. Any enforcement for road allowance type complaints will now be addressed through this By-law. Addition of Obstruction Removal Fee as per the Use of Roads and Boulevards By-law 2026-020. Staff request the addition of fees within this by-law to be added to the User Fee by-law. Service Current Fee Unit Expenses incurred to comply with the terms of an Order that the individual(s) has failed to satisfy. Obstruction Removal Fee Administrative Charge Public Services – Public Works Division – Schedule G 5.8 Public Works staff are proposing the addition of a Road Occupancy Permit application fee and a Construction Administration fee. These fees will be added to the Public Works schedule as of July 1 but will take effect January 1, 2027. 5.8.1. The introduction of a $40 Road Occupancy Permit (ROP) application fee aligns Clarington with the practices of other municipalities, many of which charge application fees for work within the municipal right of way. The proposed fee has been set at a level intended to reduce the risk of discouraging applicants from applying for a permit, while still recognizing the staff time and resources required to administer the program. The fee is modest and reasonable when compared to other municipalities and is intended to balance partial cost recovery with the Municipality’s goal of encouraging compliance and supporting contractors, utilities, residents, and community partners undertaking work within the municipal right of way. Page 66 Municipality of Clarington Page 18 Report FSD-019-26 5.8.2. The $75 Access Permit Construction Administration fee is intended to help recover a portion of the staff time required to coordinate approved Urban Access Permits (curb cuts). Once a permit is approved, staff are involved in internal coordination, communication with applicants and contractors, inspections, and ensuring construction aligns with municipal standards. The fee is charged only when a permit is approved, ensuring applicants are not charged if a request does not proceed. Set at a modest level, the fee supports cost recovery while remaining reasonable and proportionate to the service provided. Public Services - Emergency Services Division – Schedule D 5.9 Staff request introducing a new Fire Safety Plan (FSP) review fee for the review of newly submitted Fire Safety Plans. FSPs are required when a property owner changes the use or occupancy of a building. This process requires a Fire Inspector to conduct a detailed review of fire safety requirements under the Ontario Fire Code, along with an on -site inspection to confirm compliance. Updates or revisions to existing, approved Fire Safety Plans would not be subject to this fee. A proposed fee of $262.62 is recommended Public Services – Community Services Division – Schedule F 5.10 Staff would like to introduce a limited time, 3 month Summer Swim Membership, to provide a seasonal access option for residents and to support the promotion of cashless transactions, including at Orono Park Pool. The membership would include admission to public swims at any municipal pool location (indoor and outdoor), would be available for purchase June 1 to July 15 only, and would be nonrefundable and not eligible for cancellation. Description of Service Unit Fee 3-Month Summer Swim Membership (limited-time seasonal offer; public swims at any pool location)Per pass $40.00 Third Party Programming Delivery Fee 5.11 The introduction of a fee category to support programs delivered through third party service agreements, with participant fees established using a cost based approach set out in each agreement is being recommended by staff. Page 67 Municipality of Clarington Page 19 Report FSD-019-26 Description of Service Unit Fee Third Party Program Delivery / Service Agreement (Sport & Recreation) Per program / workshop / agreement As set out in each service agreement (cost-recovery pricing) Book-a-Court – Pickleball/Badminton Addition 5.12 To reflect increased demand and support sustainable program delivery, staff propose introducing an indoor book a court fee for temporary pickleball/badminton court setups in gymnasiums. Description of Service Unit Fee Book-a-Court – Pickleball / Badminton Per hour $40 Outdoor Ice Pad Rental Rate for Schools 5.13 In order to support school-based curriculum programming, subject to operational capacity, staff recommend introducing an hourly, school only outdoor ice pad rental rate. Description of Service Unit Fee Outdoor Ice Surface Rental (Schools Only)Per hour $90 6. Financial Considerations 6.1 The Financial Considerations have been identified in the above rationale; departments will update user fee revenue as part of the 2027 Budget Update where applicable. 7. Strategic Plan Not applicable. 8. Climate Change Not Applicable. 9. Concurrence This report has been reviewed by the Deputy CAOs of Planning and Infrastructure, Public Services and Legislative Services who concur with the recommendations. Page 68 Municipality of Clarington Page 20 Report FSD-019-26 10. Conclusion It is respectfully recommended that Council approve the attached Draft User Fee By-law and repeal By-law 2025-033 with the changes to come into effect on July 1, 2026. Staff Contact: Trevor Pinn, CPA, CA, Deputy CAO/Treasurer, 905-623-3379 x2602 or tpinn@clarington.net. Attachments: Attachment 1 – Draft User Fee By-law Interested Parties: There are no interested parties to be notified of Council's decision. Page 69 Attachment 1 to Report FSD-019-26 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2026-xxx Being a by-law to require the payment of fees for services. Whereas Subsection 69(1) of the Planning Act, R.S.O. 1990, c.P.12, as amended, provides that a municipality may establish a tariff of fees for the processing of applications made in respect of planning matters; And whereas Subsection 391(1) of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a municipality to impose fees or charges for services or activities provided or done by or on behalf of it; And whereas Council passed resolutions arising out of Report FSD-019-26; Now therefore the Council of the Municipality of Clarington enacts as follows: 1. That commencing July 1, 2026, the fees for services provided by the Municipality shall be set out in the following Schedules to this By-law: a. Schedule “A” – General Fees b. Schedule “B” – Legislative Services Fees c. Schedule “C” – Financial Services Fees d. Schedule “D” – Emergency and Fire Services Fees e. Schedule “E” – Planning and Infrastructure Services Fees f. Schedule “F” – Community Services g. Schedule “G” – Public Works Fees h. Schedule “H” – Cemetery Services Fees 2. That the Deputy CAO/Treasurer is authorized to adjust the above schedules, without amendment to this By-law, effective annually on January 1 of each year, by an amount not exceeding the July over July, Ontario All-Items Consumer Price Index (CPI) or $5, whichever is higher. Page 70 3. Notwithstanding Section 1, the Deputy CAO/Treasurer, or designate, is authorized to waive service fees for customer service, community events, or internal purposes. 4. That the Deputy CAO/Treasurer, or designate, be authorized to approve interim service fees to be ratified by Council within 12 months of approval. 5. Harmonized Sales Tax (HST) is subject to applicability under prevailing legislation. Consequently, the application of HST may vary from what is indicated in this schedule. The Municipality reserves the right to adjust the HST charges in accordance with any changes in legislation without prior notice. 6. That By-law 2025-033 and any amendments thereto, be repealed. 7. That this by-law shall be effective on July 1, 2026. Passed in Open Council this 22nd day of June, 2026. _____________________________________ Adrian Foster, Mayor _____________________________________ June Gallagher, Municipal Clerk By signing this by-law on DATE, 2026, Mayor Adrian Foster will not exercise the power to veto this by-law and this by-law is deemed passed as of this date. Page 71 By-law 2026-xxx Schedule “A” General Fees Fee Schedule Effective July 1, 2026 Fees include HST where applicable. Service Fee HST Included/Exempt Unit Photocopies Printing – Letter (8 ½" x 11”) Printing – Legal (8 ½” x 14”) Printing – Ledger/Tabloid (11” x 17”) Commissioner of Oaths Commissioner of Oaths(for Ontario “Change of Name” forms currently referred to as Form 11155E and Form 1156E) Credit card surcharge Page 72 Electric Vehicle Charging Stations (See note) Fee HST Included/Exempt Unit Electric vehicle station use under four (4) hours Electric vehicle station use after four (4) hours Patio Permit Fee HST Included/Exempt Unit Application Fee Page 73 By-law 2026-xxx Schedule “B” Legislative Services Fees Fee Schedule Effective July 1, 2026 Fees include HST where applicable. Service Fee HST Included/Exempt Unit Burial Permit Civil Marriage Ceremony Marriage Licenses Marriage Licences – waive fee if “Affidavit to Waive Provincial Fee for a Marriage Licence (Form 8)” is applicable Province’s Civil Marriage Ceremony Witness – Provided by Clarington Cost to File Appeal of Property Standards Order (50% to be refunded to Appellant following appearance before Appeal Committee. Failure to appear for the Appeal will result in forfeiture of entire fee amount) Municipal Law Enforcement Routine Disclosure Fee – Complaint Investigation Page 74 Service Fee HST Included/Exempt Unit Subsequent Inspection Fee Legal Administrative Fees associated with Municipal Law Enforcement Investigations Title Search Fee for Registration/Discharge of Orders Corporate Profile Search Completion of Municipal Information Form (for the purpose of obtaining a liquor sales licence Page 75 Service Fee HST Included/Exempt Unit from the Alcohol and Gaming Commission of Ontario (AGCO)) [Excluding municipally organized events] Declaration of Municipally Significant Events (for the purpose of obtaining a Special Occasion Permit through the AGCO) [Excluding municipally organized events] Municipal Designation of Community and Cultural Events for alcohol permits, effective April 30, 2026 [Excluding municipally organized events] Municipal Lottery Licence - Break Open Ticket (Nevada) Lottery Municipal Lottery Licence - Bingo Lottery Municipal Lottery Licence - Bingo Lottery (Multiple) Page 76 Service Fee HST Included/Exempt Unit Municipal Lottery Licence - Bazaar Gaming Event Municipal Lottery Licence - Raffle Lottery Municipal Lottery Licence - Raffle Lottery (Multiple Raffles) Page 77 The following table is a summary of regulatory fees set by the Municipality and rules outlining the license, applicability and eligibility should be referred to the appropriate regulatory by-law: Snow Clearing By-law (93-144) Fee HST Included/Exempt Unit Removal of Snow Administrative Charge Clean and Clear Bylaw (2019-047) Fee HST Included/Exempt Unit Expenses incurred to comply with the terms of an Order that the individual has failed to satisfy. Administrative Charge Property Standards By-law (2007- 070) Fee HST Included/Exempt Unit Expenses incurred to comply with the terms of an Order that the individual(s) has failed to satisfy. Administrative Charge Page 78 Body Rub Parlour By-law (2003-127) Fee HST Included/Exempt Unit Application Owner’s Licence Operator’s Licence Attendant’s Licence License Owner’s Licence Operator’s Licence Attendant’s Licence License Renewal Owner’s Licence Operator’s Licence Attendant’s Licence Peddler’s License By-law (2005-206) Fee HST Included/Exempt Unit Stationary Mobile Assistant Auctioneers License By-law (2006- 116) Fee HST Included/Exempt Unit Auctioneer Annual Auctioneer Single Event Adult Entertainment By-law (2007- 063) Fee HST Included/Exempt Unit Owner Licence Page 79 Adult Entertainment By-law (2007- 063) Fee HST Included/Exempt Unit Operator Licence Attendant Licence Temporary Mobile Signs Fee HST Included/Exempt Unit Mobile Sign Operator's License (By- law 2009-124) Temporary Mobile Sign Permit (By- law 2009-123) Request for Mobile Sign Location Change – Administration Charge Use of Roads By-law Obstruction Removal Fee Fee HST Included/Exempt Unit Expenses incurred to comply with the terms of an Order that the individual(s) has failed to satisfy. Obstruction Removal Fee Administrative Charge Site Alteration By-law (2024-017) Fee HST Included/Exempt Unit Expenses incurred to comply with the terms of an Order that the individual(s) has failed to satisfy. Administration Charge Minor Fill Operation Permit Page 80 Site Alteration By-law (2024-017) Fee HST Included/Exempt Unit Minor Fill Operation Permit Renewal Small Fill Operation Permit Small Fill Operation Permit Renewal Large Fill Operation Permit Election Signs Fee HST Included/Exempt Unit Deposit Removal Fee: First 25 signs regardless of size Removal Fee: Over 25 signs up to 0.56 m² (6 ft²) Removal Fee: Signs over 0.56 m² up to 3 m² (32 ft²) Removal Fee: Over 3 m² Administrative Charge Page 81 Site Alteration By-law (2024-017) Fee HST Included/Exempt Unit Large Fill Operation Permit Renewal Exotic Animal By-law (2012-045) Fee HST Included/Exempt Unit Permit Application Impound Daily Care Third-party Daily Care Note: Where a Prohibited Animal is impounded and a third-party is contracted to care for the Animal, the third-party care fee shall be charged for every day or part of a day the Animal is cared for by the third-party. Responsible Pet Owners By-law (2013-024) Adoptions Fee HST Included/Exempt Unit Adoption – dogs (all dogs are microchipped and sterilized prior to adoption) Adoption – puppies (<6 months) *$100 voucher rebate with proof of sterilization Adoption – cats (all cats are microchipped and sterilized prior to adoption) Adoption – kittens (<6 months) *$75 voucher rebate with proof of sterilization Adoption – Small Animals Rabbits Page 82 Responsible Pet Owners By-law (2013-024) Adoptions Fee HST Included/Exempt Unit Guinea Pigs and other small mammals Responsible Pet Owners By-law (2013-024) Licenses Fee HST Included/Exempt Unit Dog or cat – microchipped & spayed or neutered Dog or cat – spayed or neutered no microchip Dog – unaltered Cat – unaltered Dog or cat – Agricultural rate (Note 1) Note 1: Rate is offered where there are more than three dogs or three cats and where owner provides proof current rabies vaccination for each, and proof of zoning. Responsible Pet Owners By-law (2013-024) Impounding Wearing License or Microchip Fee HST Included/Exempt Unit First occurrence Second or subsequent occurrence Daily care fee (Note 2) Note 2: Every dog impounded is subject to an additional charge for every day or part of a day after the day the pet is brought into impoundment. Page 83 Responsible Pet Owners By-law (2013-024) Impounding Not Wearing License or Not Microchipped Fee HST Included/Exempt Unit First occurrence Second or subsequent occurrence Daily care fee (Note 2) Not licensed (Note 3) Note 2: Every dog impounded is subject to an additional charge for every day or part of a day after the day the pet is brought into impoundment. Note 3: In addition to the fees detailed above, every Owner of a dog not licensed for the current year who is a resident of the Municipality is also required to pay the licence fee in addition to the impoundment fees. Responsible Pet Owners By-law (2013-024) Surrenders Fee HST Included/Exempt Unit Transfer of ownership of a cat or dog or litter, brought into the Animal Shelter Transfer of ownership of a cat or dog, picked up by the Animal Services Officers, during normal working hours (excluding Sunday and Holidays) Transfer of ownership of a cat or dog, picked up by the Animal Services Officer, outside of regular business hours. Page 84 Responsible Pet Owners By-law (2013-024) Trap Rental Fees Fee HST Included/Exempt Unit Deposit – Fully refundable upon return of trap Daily rental Responsible Pet Owners By-law (2013-024) Permit to Keep More Dogs than Prescribed Limit Fee HST Included/Exempt Unit Initial Application Fee Annual Renewal Responsible Pet Owners By-law (2013-024) Other Agency Boarding Fee HST Included/Exempt Unit Intake exam – first day board Daily Boarding Fee (includes food, cage space, care, daily monitoring, etc.) Dog Cat Aggressive, dangerous, quarantine or medical isolation animals Nursing mom and litter (kittens or pups <4 weeks) (Fee determined based on size of litter and attention required) Page 85 Responsible Pet Owners By-law (2013-024) Other Agency Boarding Fee HST Included/Exempt Unit Small Animals Veterinary intervention Daily medication administration Grooming (if necessary) Other Services Cold Storage Kennel By-law (2013-025) Fee HST Included/Exempt Unit Initial Application Fee Annual Renewal Special Events on Private-Property By-law (2014-020) Fee HST Included/Exempt Unit Application Review Fee Traffic and Parking By-law (2014- 059) Fee HST Included/Exempt Unit Parking Meter Zones on Highways (per schedule 5 of By- law) Page 86 Traffic and Parking By-law (2014- 059) Fee HST Included/Exempt Unit Parking Meter Zones on Municipal Property (per schedule 6 of By-law) Municipal Parking Permit Until 8:00am the next day 7 days 14 days 21 days 28 days 56 days 84 days Refreshment Vehicle By-law (2015-016) Fee HST Included/Exempt Unit Annual Licence including Stationary, Mobile and Cart Temporary Relocation Fee – Participation in a Special Event Currently licensed in Clarington Currently licensed in Durham Currently licensed in another jurisdiction in Ontario Page 87 Refreshment Vehicle By-law (2015-016) Fee HST Included/Exempt Unit If not Currently licensed in any jurisdiction Fireworks By-law (2015-047) Fee HST Included/Exempt Unit Class A (Permit to Discharge Consumer Fireworks) (Note 1) Class B (Permit to Discharge Display Fireworks or Special Effect Pyrotechnics Class C (Permit to Sell from a Mobile Sales Location) Class D (Permit to Sell from a Temporary Sales Location) Fire Inspection Fee for all Permits other than a Class Permit. Note 1: The fee for a Class A Permit is waived for cultural or religious holidays. Vehicle-For-Hire By-law (2019-069) Fee HST Included/Exempt Unit Taxicab/Limousine Broker Licence TNV Broker Licence Replacement Plate Broker Information Update (during term of licence) Page 88 By-law 2026-xxx Schedule “C” Financial Services Fees Fee Schedule Effective July 1, 2026 Fees include HST where applicable. Taxation Services Fee HST Included/Exempt Unit Tax Certificate Tax Certificate – Rush Tax Receipts/Letters Reprint of any previously issued tax correspondence New tax account set-up fee Research/archival fee (one hour minimum) Post dated cheque removal fee or date change Mortgage company information Addition to tax roll (e.g., Region of Durham water/sewer lien, POA arrears, development charges etc.) Dishonoured payments (pre- authorized payments/ cheques) Ownership change Statement of Account Arrears notice Legal Fees/Title Searches Farm Debt Notice Fee Process a refund/transfer between accounts/ updates to PAP withdrawals Page 89 Taxation Services Fee HST Included/Exempt Unit Tax sale registration recovery service fee Page 90 By-law 2026-xxx Schedule “D” Emergency and Fire Fees Fee Schedule Effective July 1, 2026 Fees include HST where applicable. Information / Document Fee HST Included/Exempt Unit Copy of Emergency Response Report, Fire Loss Report – Within past two (2) years Copy of Emergency Response Report, Fire Loss Report – Over past two (2) years (Archival) File Search for buildings up to four (4) units. Permits Fee HST Included/Exempt Unit Schedule “A” Open Air Fire Permit – Residential (12 months) Schedule “A” Open Air Fire Permit – Residential (30 day) Schedule “B” Agreement for Controlled Burn Permit – farm Fireworks – Class B (permit to Discharge Display Fireworks or Special Effect Pyrotechnics) Fireworks – Class C (permit to Sell from a Mobile Sales Location) Fireworks – Class D (permit to Sell from a Temporary Sales Location) Open Aire Fire/Explosion Permit – Special Effects/Movie/Theatrical/Music Page 91 Request Fee HST Included/Exempt Unit Fire Safety Plan (FSP) Review Fee Inspection of all buildings and occupancy Propane Plan review Existing plan up to 5,000 USWG Existing Plan, greater than 5,000 USWG New/Modified Plan, up to 5,000 USWG New/Modified plan greater than 5,000 USWG Retention of third-party engineering or other firm Single Family Residential Inspection Refreshment Vehicle Inspection Page 92 Public Education and Training Fee HST Included/Exempt Unit Fire Safety Presentations and Lectures Fire Drill Fire Extinguisher Training Emergency Services Fee HST Included/Exempt Unit Standby requests Motor Vehicle Collisions on 400 Series Highways, Highway 35/115, Highway 35, Highway 115 Motor Vehicle Collisions on Municipal Roadways (both Municipal and Regional Roads) – Non-Clarington Resident at fault Response to a natural gas incident Page 93 Emergency Services Fee HST Included/Exempt Unit Administration Fee Response to a dangerous goods, or hazardous materials incident Additional expenses to retain a private contractor or rent equipment on fire apparatus in order to suppress a fire, preserve property, prevent fire spread, remove materials creating a hazard, secure a property for investigation, determine fire cause, conduct a fire watch, or otherwise eliminate an emergency or hazard Preventable Fires and Alarm Services Fee HST Included/Exempt Unit Response to unapproved open-air burning (after one warning per 12- month period) Responses to fires on or beside rail lines caused by railway company Page 94 Preventable Fires and Alarm Services Fee HST Included/Exempt Unit Response to malicious and nuisance alarms (following two occurrences in a 12-month period) Page 95 By-law 2026-xxx Schedule “E” Planning and Infrastructure Services Fees Fee Schedule Effective July 1, 2026 Fees include HST where applicable. For Building Permit Fees, please refer to the Building By-law. Official Plan Amendment (Note 9) Fee HST Included/ Exempt Unit Minor Application Major Application (Note 1) Aggregate Pit or Quarry Minor Regional Official Plan Amendment Application Major Regional Offical Plan Amendment Application Neighbourhood Design Plan Amendment Ministerial Zoning Order Fee HST Included/ Exempt Unit Ministerial Zoning Order and Ministerial Zoning Order Amendments Zoning By-law Amendment (Note 9) Fee HST Included/ Exempt Unit Minor Major (Note 2) Removal of “(H)” Holding Symbol Temporary use application Extension of a temporary use Page 96 Combined Official Plan and Zoning By-law Amendments (Note 3) Fee HST Included/Exempt Unit Associated with a Minor OPA Associated with a Major OPA Draft Plan of Subdivision (Note 9) Fee HST Included/Exempt Unit Residential Non-Residential Preparation of Subdivision Agreement (Note 5) Preparation of Subdivision Agreement Amendment (Note 5) Recirculation Fee (Note 11) Red Line Revisions to Draft Approval Plan of Subdivision (Note 9) Fee HST Included/Exempt Unit All revisions Page 97 Red Line Revisions to Draft Approval Plan of Subdivision (Note 9) Fee HST Included/Exempt Unit Major Revisions to Subdivision Applications Not Draft Approved (Note 9) Fee HST Included/Exempt Unit Where original application was filed prior to July 1, 2000 Where original application was filed between July 1, 2000 and December 31, 2006 Where original application was filed after December 31, 2006 Subdivision Clearance Extension of Draft Plan Approval Page 98 Other Related Subdivision Applications (Note 9) Fee HST Included/Exempt Unit Part Lot Control Exemption Subsection 50(7) Deeming By-law Subsection 50(4) Draft Plan of Condominium (Note 9) Fee HST Included/Exempt Unit Residential and Non-residential Application for Condominium Conversions Preparation of Condominium Agreement (Note 5) Revision to existing or registered condominium agreement Site Plan Approval / Amendment (Note 9 and 14) Fee HST Included/Exempt Unit Residential Use (Note 14) Commercial Use Page 99 Site Plan Approval / Amendment (Note 9 and 14) Fee HST Included/Exempt Unit Mixed Use Building (Note 6) Industrial / Other Uses Amendment – Residential Use Amendment – Commercial Use Amendment – Mixed Use (Note 6) Page 100 Site Plan Approval / Amendment (Note 9 and 14) Fee HST Included/Exempt Unit Amendment – Industrial / Other Use Minor Site Plan (Note 7) Sales Trailer / Model Home Preparation of Section 41 Agreement Note 5) Landscape Inspection Fee Recirculation Fee (Note 11) Committee of Adjustment (Note 9) Fee HST Included/Exempt Unit Request for Deferral by Applicant (Tabling Fee) Page 101 Committee of Adjustment (Note 9) Fee HST Included/Exempt Unit Recirculation Fee (per additional circulation) or Additional Committee of Adjustment Meeting – Minor Variance (Notes 8 and 9) Fee HST Included/Exempt Unit Accessory Buildings and Structures Residential Minor (single, semi- detached, townhouse or proposed lot) Residential Major (all other residential) Commercial Other non-residential Change of Use Land Division (Note 9) Fee HST Included/Exempt Unit Application Fee Preparation of Section 53 Agreement (Note 5) Deed Stamping Fee Pre-Consultation Fees Fee HST Included/Exempt Unit Pre-Consultation Meeting Request Pre-Consultation – Minor (Note 10) Page 102 Signs Fee HST Included/Exempt Unit Permanent Sign Permit Temporary Sign Permit Sign By-law Variance Sign By-law Amendment Additional Dwelling Unit Fee HST Included/Exempt Unit Application and Registration Registration for Applications submitted prior to January 1, 2015 Rental Protection Act Land Use Information and Compliance Letter Fee HST Included/Exempt Unit Zoning, Building, and all other property information Subdivision and Site Plan (per agreement) Environmental Review Letter Peer Review Fee HST Included/Exempt Unit Peer review Page 103 Peer Review Fee HST Included/Exempt Unit Peer Review Administration Fee Other Fee HST Included/Exempt Unit Street Name Change Request Activation of a dormant application not requiring a public meeting Application Requiring Additional Public Meeting or Open House Application Involving Review Under EPA and/or EAA Process (additional fee) Preparation of Development / Servicing Agreement (note 5 and note 12) Folding of drawings accompanying a submission (fee per sheet) Heritage Permit Telecommunications Towers Telecommunications Towers Letter of Exemption Page 104 Real Property Transactions Fee HST Included/Exempt Unit Preparation of any agreements relating to real property transactions not otherwise specifically addressed in this Fee schedule; land transfers (e.g., right-of-ways, encroachments, leases and licensed, easements) the person requiring the agreement shall be required to pay fees and disbursements in accordance with notes 5 and 12 below. $290.13 Included Per application 870.38 Included Per closure and conveyance processed 5,751.20 Exempt Per km of road in the development 128.38 Exempt Per light in subdivision 1.25% of the Final Works Cost Estimate or $2,000, whichever is greater. $8,000 or 3.5% of the Estimated Cost of Services, whichever is higher Page 105 Development Engineering Fees Fee HST Included/Exempt Unit $500,000-$1,000,000 $1,000,000-$2,000,000 $2,000,000-$3,000,000 $3,000,000 or greater Lighting Review Fee Site Plan Engineering Inspection Fees (Note 14) Less than $500,000 Page 106 Development Engineering Fees Fee HST Included/Exempt Unit $500,000-$1,000,000 $1,000,000-$2,000,000 $2,000,000-$3,000,000 $3,000,000 or greater Consolidated Linear Infrastructure Environmental Compliance Review Providing Existing Drawing or Reports Preservicing agreement Page 107 $107.69 Exempt 107.69 Exempt 78.26 Exempt Per application Note 1 The following are criteria for determining what constitutes a Major Official Plan Amendment application:  New golf courses or expansion to existing golf courses;  New waste facility or expansion to existing waste facility;  Commercial Development greater than 2,500 m2;  Deletion or addition of arterial or collector road; and/or  Any application that due to the broader policy implications for the Municipality would require the need to review or manage studies, or any application deemed to be a major by the Deputy CAO of Planning and Infrastructure Services.  Associated with a Regional Official Plan Amendment Note 2 The following are criteria for determining what constitutes a major Zoning By-law Amendment application:  Associated with an Official Plan Amendment;  Associated with an application for proposed Plan of Subdivision;  Application involving multiple properties, except for commercial and industrial related applications; and/or  Any application that requires the review of technical support documents or studies (e.g., environmental analyses, transportation). Note 3 Page 108 Where Official Plan and Zoning By-law Amendments are submitted together, a reduction of 50% of the Major Zoning By-law Amendment Fee shall apply. Note 4 The following are criteria for determining what constitutes a minor application for red- line revisions to Draft Approval:  Does not require circulation to outside agencies Note 5 Agreement preparation fee does not include the cost of registering the agreement and all related documents (e.g., Transfers, Postponements, or inhibiting orders) in the Land Registry office. The cost of such registrations is as follows:  Initial registration $270 plus HST, plus disbursements.  All subsequent registrations $135 plus HST, plus disbursements. Applicants must provide the Municipality (Legal Services) with all such costs prior to registration. Note 6 The fee for a Mixed-Use Building will apply when residential units are proposed and a minimum of 50% of the ground floor of a building is for non-residential purposes. Note 7 The following are criteria for determining what constitutes a Minor Site Plan application:  A dog kennel and similarly scaled uses; and/or  A minor alteration to an existing site plan to revise parking, add a patio, add a storage building, revise signage, add or delete portables, etc. Note 8 Minor Variance applications for the construction or placement of an accessibility device to provide access to a single-detached/link or townhouse dwelling is exempt from the fee. An “accessibility device” is defined as a device including a ramp that aids persons with physical disabilities in gaining access to a dwelling unit. Note 9 Fees for all Planning applications submitted by a registered charitable organization or for a registered non-profit housing organization will be reduced by 50%. Note 10 Page 109 The following are criteria for determining what constitutes a minor Pre-consultation:  Associated with a Land Division Application;  Applications associated with a single detached dwelling; and/or  Applications associated with an agricultural use. Note 11 Recirculation fees will be required on the 4th resubmission and every submission thereafter of application materials that require circulation to internal departments and/or external agencies. Note 12 For preparation of any development/servicing agreement other than a subdivision agreement, Section 41 agreement or a Section 53 agreement, the applicant is required to reimburse the Municipality for its legal costs. If the legal work is undertaken by the Municipal Solicitor, it will be charged at the rate of $195/hour. If the legal work is undertaken by other legal counsel, it will be charged at the legal counsel’s hourly rate. The minimum fee for any such agreement shall be $515 plus HST. Note 13 Planning subdivision per unit fees are capped at $472,000 (the cost of 800 units). Engineering inspection fees are capped at $617,500 (the equivalent of $30,000,000 of estimated cost of service). Note 14 Site plan per unit fees are capped at $140,000 (the cost of 200 units) for residential site plan and $100,000 for mixed use buildings. Industrial/other uses per square metre site plan fees are capped at $40,000. Engineering inspection fees are capped at $617,500 (the equivalent of $30,000,000 of estimated cost of service). Note 15 Settlement Boundary Area Expansion applications will be captured as Major or Minor Official Plan Amendments (OPA). The scale of OPA required will be determined through pre-consultation between the applicant and Planning and Infrastructure staff Page 110 By-law 2026-xxx Schedule “F” Community Services Fees Fee Schedule Effective July 1, 2026 Fees include HST where applicable. Aquatics Fee HST Included/Exempt Unit Category A Category B Category C Category D Bronze Cross Bronze Medallion and Emergency First Aid Bronze Star National Lifeguard Full Course Advanced Leadership Instructor National Lifeguard/Swim Instructor Recertification Standard First Aid and CPR C Swim Instructor Exam Cost Swim / Skate/Walk Adult Senior Youth Group 3 Month Summer Swim Membership (limited time seasonal offer; public swims at any pool location) Page 111 Aquatics Fee HST Included/Exempt Unit Membership Swim and Skate Sponsorship Fee Sponsored Public Swim or Open Leisure Skate (Any Location) $5.59 Exempt Per hour 5.93 Exempt Per hour 7.53 Exempt Per hour 7.65 Exempt Per hour 3.30 Exempt Per hour Set by event Based on services and on a cost recovery basis – $1,695.00 Included 1 year – 1,356.00 Included 1 year Page 112 Advertising Fees Fee HST Included/Exempt Unit Arena – Pad A or B, Darlington Sports Centre Lobby Posters Category A - Garnet B. Rickard Recreation Complex, South Courtice Arena Category B - Courtice Community Complex, Diane Hamre Recreation Complex Category C - Darlington Sports Complex As set out in each service agreement (cost- recovery pricing) Per program / workshop / agreement – $122.89 Included Per hour – 106.88 Included Per hour –91.26 Included Per hour –66.92 Included Per hour –48.97 Included Per hour Page 113 Facilities Fee HST Included/Exempt Unit Category F – Room Rental - Resident Parking Lot/Outdoor Plaza Rentals Category A Parking Lot Category B Parking Lot Category C Parking Lot Category D Parking Lot Outdoor Plaza Event Rentals Full Hall Dry Pad Full Facility with Dry Floor Full Facility with Ice Licensed event Drapery Rental Resident Community Group / Not-For- Profit Kitchen Resident Community Group / Not-For- Profit Indoor Stage Setup Resident Community Group / Not-For- Profit Dry Floor Ice 5 Skater Ice Discount Ice Non-Prime Resident Page 114 Facilities Fee HST Included/Exempt Unit Ice Prime Time - Resident Outdoor Ice Surface Rental (Schools Only) Lacrosse Bowl/Outdoor Rink Dry Pad - Resident Quarter Field Indoor Turf Prime - Resident Quarter Field Indoor Turf Non- Prime - Resident Quarter Field Indoor Turf Prime Off-Season - Resident Quarter Field Indoor Turf Non- Prime Off-Season - Resident Full Field Indoor Turf – Tournament Gymnasium Category A Category B Category C Category D Pool Main - Resident Pool Additional Staff Pool Swim Club/School Board Youth Adult Whirlpool add on Squash Club Court Rentals Book-a-Court – Pickleball / Badminton Internal Bookings Picnic Shelter/Gazebo Page 115 $67.71 Included Per hour 35.52 Exempt Per hour 33.83 Included Per hour 5.20 Exempt Per hour 18.79 Included Per hour 4.22 Exempt Per hour 255.93 Included Per day 47.21 Included Per hour 0.00 Per hour – 117.90 Included Per hour 87.86 Exempt Per hour – 80.67 Included Per hour 60.41 Exempt Per hour 45.69 Included Per hour 2,260.00 Included Per rental 1,695.00 Included Per rental Varies by rental, based on required Per rental Page 116 Fields Fee HST Included/Exempt Unit Other (Applicable to Community Not for Profit Events that have an approved Special Events application for an event on Municipal Property) Garbage Bins (Delivery) Picnic Tables (Delivery) $7.62 Included Per hour 11.04 Included Per hour – 15.61 Included Per service – 83.96 Included Per service 165.69 Included Per hour 100.11 Included Per hour 15.63 Included Per hour 61.38 Included Per hour 46.18 Included Per hour 17.70 Included Per hour 498.88 Included Per year 702.20 Included Per year 444.98 Included Per year 97.35 Included Per year Page 117 Fitness Fee HST Included/Exempt Unit Fitness Group Fitness $5.30 Included Per hour 4.49 Exempt Per hour 6.37 Included Per hour 7.10 Exempt Per hour 8.60 Included Per hour 8.63 Exempt Per hour 11.71 Included Per hour 11.19 Exempt Per hour 14.83 Included Per hour 20.00 Exempt Per hour 13.56 Included Per hour 9.60 Exempt Per hour 4.68 Included Per hour 66.40 Included Per event 0.00 Per event 12.53 Included Per visit Page 118 Recreation Fee HST Included/Exempt Unit Special event with meal and entertainment Special event with refreshment General Drop-in Adult Senior Youth Sports Drop-in Adult Senior Youth Sports Drop-in Specialty Adult Senior Youth 25% 20% 10% Activity registration Memberships Facility rentals – 50% Activity registration Memberships Page 119 Administration Fee HST Included/Exempt Unit Beginning January 1, 2027 Age Based Discount - Youth Drop In – 3 & Under – All Program Types Employee Part-time Discount Family/Group Discount Inclusion Membership Discount – Adult Inclusion Membership Discount – Senior Inclusion Membership Discount – Youth Student Discount Community Group / Not for Profit Discount (not already identified) Commercial Business Surcharge (not already identified) Multi-pack Discount (not already identified) Fitness Multi-pack pricing – 5 pack Fitness Multi-pack pricing – 10 pack Page 120 Administration Fee HST Included/Exempt Unit Facility Cancellation Surcharge – Spot rentals with notice Facility Cancellation Surcharge – Spot rentals without notice Statutory Holiday Rental Surcharge Administrative Fee Replacement Access Card Program Materials Cost (all program areas; charged above the registration fee where applicable) Note 1: Discounts do not apply where rates have already been discounted. Note 2: A small number of groups offering youth development programs were previously charged the lowest available ice rental fee. When the current rate structure was introduced, these groups were placed on a phased-in plan to gradually move them to the Resident Rate, minimizing sudden increases. As of January 1, 2026, they will reach the Resident Rate. However, as for-profit businesses, the appropriate classification is the Commercial Rate (Resident Rate +20%). To complete the transition, staff recommend a continued phased approach: ~10% + CPI in 2027 and again in 2028. New for-profit groups will be charged the full Commercial Rate from the outset. Page 121 By-law 2026-xxx Schedule “G” Public Works Fees Fee Schedule Effective July 1, 2026 Fees include HST where applicable. Special Events on Municipal Highways By-law (2014-021) Fee HST Included/Exempt Unit Application Review Fee Actual costs of required resources $40.00 Exempt Per application – $105.99 Included Per Season 107.69 Included Per Season – Page 122 $130.00 Exempt Actual costs of required resources Actual cost of required resources Actual cost of required resources Actual cost of required resources 75.00 Excluded Per permit – Current MTO Ontario Provincial Standard Specification Rate plus actual costs of required resources Per vehicle and labour, minimum three (3) hours Page 123 Incident Response Fee HST Included/Exempt Unit Response to a municipal infrastructure damage incident Additional expenses to retain a private contractor or to rent equipment to repair or replace municipal infrastructure Page 124 By-law 2026-xxx Schedule “H” Cemetery Fees Fee Schedule Effective July 1, 2026 Fees include HST where applicable. –$1,340.18 Included –1,667.88 Included 515.28 Included 259.90 Included No charge Single (3’ x 9’) $898.80 $1,348.20 $2,539.11 Included Per plot, includes 40% care and maintenance Infant (1.5’ x 3’) Not applicable No charge 0.00 (2’ x 2’) 434.35 450.60 1,000.00 Included Per plot, includes 40% care and maintenance $384.75 $2,180.25 $2,898.45 Included Per niche, includes 15% care and maintenance Page 125 Disinternment Fee HST Included/Exempt Unit Adult – Single Depth Adult – Double Depth Cremation Niche Infant $318.66 Included No additional charge 744.67 Included 273.46 Included 226.00 Included 175.15 Included 30.00 Exempt 35.00 Exempt Social Services assistance burial under the Ontario Works Benefits shall be paid in as determined by the Social Services Administrators in accordance with Ontario Works Act, Social Services burials will be charged at the amount set by the Social Services Administrator as defined by the Ontario Works Act, 1997 Page 126 Additional Charges Fee HST Included/Exempt Unit Granite Plaque Replacement $51.98 Included ‘Family’ $29.38 Included 51.98 Included 51.98 Included 51.98 Included $200.00 $506.00 $797.78 Included – 100.00 319.00 473.47 Included Maximum height 24.5” x 18.5” – 100.00 144.00 275.72 Included Maximum size 22” x 16” – Not Applicable 142.00 160.46 Included Maximum size 16.5” x 10.5” Not Applicable 142.00 160.46 Included Maximum size 16” x 10” Page 127 Monument Foundation or Marker Setting Care and Maintenance Monument Total Fee HST Included/Exempt Unit Removal of Monuments Page 128 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 4, 2026 Report Number: FSD-021-26 Authored By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology Reviewed By: Mary-Anne Dempster, CAO By-law Number: Resolution Number: File Number: Report Subject: Development Charge Demolition Credit - Extension Request - Nash Developments Limited Recommendations: 1. That Report FSD-021-26, and any related delegations or communication items, be received; 2. That Staff be directed to provide a one-year extension to the demolition credit for Nash Developments Limited; and 3. That all interested parties listed in Report FSD-021-26, be advised of Council’s decision. Page 129 Municipality of Clarington Page 2 Report FSD-021-26 Report Overview 1. Background 1.1 On March 20, 2026, Staff received a written request from Na sh Developments Limited for an extension on the development charge demolition credit corresponding with their building permits issued on November 10, 2022. 1.2 The credits are allowed under the existing DC By-law 2025-070 as well as the former By-law that would have been in effect at the time of the permit issuance. 1.3 Nash Developments Limited purchased property in December 2021. They obtained the necessary permits and demolished the existing homes shortly thereafter. These properties form part of two separate Draft Plans of Subdivision. 2. Extension Request 2.1 The developer is requesting that the expiry date of the credits be extended from November 2027 to November 2030, a three-year extension. This would change the credit period from five years to eight years after the demolition occurred. 2.2 The purpose of the demolition credit timeframe is to ensure that developers who are redeveloping land, do not demolish homes (thus removing inventory from the market) and sit on vacant land indefinitely. The intent is to promote redevelopment by providing an incentive to construct within a short time frame and make the project more financially viable. 2.3 Staff support the five-year timeframe as it provides a reasonable amount of time to complete the work necessary to redevelop land and bring new housing to market. Without a time limit, developers could demolish property and wait an indefinite period to develop. Page 130 Municipality of Clarington Page 3 Report FSD-021-26 2.4 A three-year extension is, in Staff’s opinion, a large request as it is a 60% extension of time for the credit and housing is needed now in our community. Staff therefore would recommend to Council, if an extension is to be granted, a one -year extension to November 2028. This still provides 30 months for the developer to start development on that property. 3. Financial Considerations 3.1 There is no immediate financial consideration, the proponent has until November 2027 to utilize the demolition credit. 3.2 If the credit lapses, the development would be subject to full development charges. 4. Strategic Plan Not Applicable 5. Climate Change Not Applicable. 6. Concurrence This report has been reviewed by the Deputy CAO, Planning and Infrastructure Services who concurs with the recommendations. 7. Conclusion It is respectfully recommended that Council provide a one-year extension for the demolition credit. Staff Contact: Trevor Pinn, CPA, CA, Deputy CAO/Treasurer, 905-623-3379 ext. 2602 or tpinn@clarington.net. Attachments: Attachment 1 – Letter from Nash Developments Limited Interested Parties: List of Interested Parties available from Department. Page 131 Nash Developments Limited 2300 Yonge St 5th Floor Toronto, ON M4P 1E4 1 March 20, 2026 Attention: Trevor Pinn, CPA, CA Deputy CAO / Treasurer Finance and Technology Department Municipality of Clarington 40 Temperance Street, Bowmanville ON L1C 3A6 RE: Development Charge Demolition Credit - Extension Request Multiple Properties – Nash Road and Hancock Road Municipality of Clarington Dear Trevor, On behalf of Nash Developments Limited, we are requesting an extension on the development charge demolition credit outlined in by-law 2025 -070, corresponding with the following building permits issued on November 10, 2022: Property Address Building Permit Number 1828 Nash Road BLDG-2022-0754 1832 Nash Road BLDG-2022-0755 1834 Nash Road BLDG-2022-0756 1836 Nash Road BLDG-2022-0757 2910 Hancock Road BLDG-2022-0758 2936 Hancock Road BLDG-2022-0759 3056 Hancock Road BLDG-2022-0760 3090 Hancock Road BLDG-2022-0761 3112 Hancock Road BLDG-2022-0762 3124 Hancock Road BLDG-2022-0763 3136 Hancock Road BLDG-2022-0764 3142 Hancock Road BLDG-2022-0765 3150 Hancock Road BLDG-2022-0766 3185 Hancock Road BLDG-2022-0767 In December 2021, Nash Developments Limited purchased the above referenced properties that collectively formed 2 separate Draft Plans of Subdivision (S-C-2018-0003 and S-C-2018-0004). As we continued to work through the municipal approval processes, we obtained the necessary permits and the homes were demolished soon after. Attachment 1 to Report FSD-021-26 Page 132 Nash Developments Limited 2300 Yonge St 5th Floor Toronto, ON M4P 1E4 2 Over the past 18 months, market conditions have significantly impacted sales absorption and the ability to deliver new residential construction. As a result, the anticipated start date for these projects have been delayed beyond the originally projected schedule. Due to these conditions, we have been unable to secure project financing as advancing the projects at this time would introduce considerable financial risk. Incurring additional costs, through the loss of the existing development charge credit will have material impacts on the viability of these projects. Development and Construction costs across the industry have already increased due to inflationary pressures, financing costs, and escalation. Removing the benefit of the development charge credit would add another layer of expense that would make it significantly more difficult to proceed with the project as planned. Nash Developments Limited is committed to moving forward with the development and delivering much needed housing supply once market conditions improve and adequate sales momentum can be achieved. Granting an extension of the development charge credit would provide the necessary flexibility while the market recovers. For these reasons, we respectfully request that the Municipality of Clarington grant an extension of 3 years (from November 2027 to November 2030) to the development charge credit associated with these projects. This extension would allow the project to move forward once market conditions improve without imposing additional cost burdens that could otherwise delay or jeopardize their delivery. We appreciate the Municipality’s consideration of this request and would welcome the opportunity to discuss the matter further. Thank you, Victor Simone, Development Manager, (vsimone@marlinspring.com) Page 133 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 4, 2026 Report Number: FSD-023-26 Authored By: Sandra McKee, Acting Manager, Procurement Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology Reviewed By: Mary-Anne Dempster, CAO By-law Number: Resolution Number: File Number: RFP2026-2 Report Subject: Contract Administration and Construction Inspection Services for Darlington Boulevard Reconstruction Recommendations: 1. That Report FSD-023-26, and any related delegations or communication items, be received; 2. That the proposal received from LBMS Group Inc, being the highest scoring proponent meeting all terms, conditions and specifications of RFP2026-2 be awarded the contract for the provision of Contract Administration and Construction Inspection Services for Darlington Boulevard Reconstruction , contingent on the award of the construction contract; 3. That the funds required to complete this project in the amount of $169,888.32 (Net HST Rebate) be funded from the approved budget; and 4. That all interested parties listed in Report FSD-023-26, be advised of Council’s decision. Page 134 Municipality of Clarington Page 2 Report FSD-023-26 Report Overview 1. Background 1.1 The Municipality of Clarington requires the assistance of a qualified engineering consulting firm with the skills, resources, and experience necessary to provide construction inspection and contract administration services on behalf of the Municipality for the reconstruction of Darlington Boulevard. 1.2 A Request for Proposal (RFP) was drafted to allow the Municipality to select a qualified Consultant to assist with the reconstruction of Darlington Boulevard. 1.3 RFP2026-2 was issued by the Procurement Services Division and advertised electronically on the Municipality’s website. The RFP was structured on a two-envelope system with price being an evaluated factor. 2. Analysis 2.1 The RFP closed March 12, 2026. 2.2 Seventeen (17) firms downloaded the RFP. Seven (7) proposals were received (refer to Attachment 1) by the stipulated closing date and time. All proposals were determined to have met the mandatory items as contained within the RFP. The proposals were distributed to the evaluation committee for review, evaluation, and scoring. 2.3 The technical proposals were evaluated and scored independently by the members of the evaluation committee in accordance with the established criteria as outlined in the RFP. The evaluation committee was comprised of staff from the Planning and Infrastructure Services Department. 2.4 The RFP stipulated, among other things, that the proponents were to provide a description of the Firm/Consulting team, key qualifications, firm profile, highlights of past service and experience of team members with projects of similar size, nature and complexity, and demonstrate their understanding of the Municipality’s requirements. information 2.5 The evaluation committee met to review and agree upon the overall scores for each proposal. Some of the areas on which the proposals were evaluated were as follows : • The Proponent’s understanding of the Municipality’s requirements. Page 135 Municipality of Clarington Page 3 Report FSD-023-26 • Experience and qualifications of both the firm as well as the proposed team who would be working on the project. • That the proposed team had the expertise in the fields required such as Civil Engineering, Construction Inspection and Construction Management. • The qualifications and experience record of the Contract Administrator and Site Inspector to be utilized on the project. • The Proponents’ methodology and understanding of the requirements for the project. • A proposed work plan indicating the project method, schedule, Time -Task Matrix showing an estimated overall timeline of the project. • Measures, processes and procedures used by the Proponent to ensure that high quality services are being provided to the Municipality. 2.6 Upon completion of the evaluation, four (4) proposals met the established passing threshold of 80 percent for Phase 2 - Technical Submission and moved to Phase 3 - Pricing. The evaluation committee determined that the optional presentation from the short-listed proponents would not be required. 2.7 The pricing envelopes for the short-listed proponents were opened and evaluated as stipulated in the RFP document. 2.8 Upon completion of the evaluation scoring, the recommendation is to award the contract for this work to the highest scoring proponent, LBMS Group Inc. 2.9 LBMS Group Inc. has not worked with the Municipality in the past therefore, reference checks are being completed. This recommendation is based on satisfactory r eferences being received. 2.10 The Darlington Boulevard Reconstruction construction contract has not been tendered at the time of this Report submission but is expected to be imminent. The award of the Contract Administration and Inspection Services assignmen t will be contingent on award of the construction contract. 3. Financial Considerations 3.1 The funding required for this contract award is $169,888.32 (Net HST Rebate). The project will be funded from the following accounts, which are in the approved 2021 budget. Construction costs will be cost-shared with the Region of Durham. In accordance with the Municipality’s agreement with the Region, the Region is responsible for contributing 10% of the cost of works under its responsibility to cover contract administration and site inspection activities. Page 136 Municipality of Clarington Page 4 Report FSD-023-26 3.2 The value shown in the table below represents 10% of the pre-tender cost-share estimate attributed to the Region of Durham. – 4. Strategic Plan C.1.4: Proactively address traffic management, walkability, livability, and connectivity. 5. Climate Change Not Applicable. 6. Concurrence This report has been reviewed by the Deputy CAO, Planning and Infrastructure Services who concurs with the recommendations. 7. Conclusion It is respectfully recommended that pending satisfactory references that LBMS Group Inc., being the highest scoring proponent meeting all terms, conditions and specifications of RFP2026-2 be awarded the contract for the provision of Engineering Services for Darlington Boulevard Reconstruction, contingent on the award of the construction contract. Staff Contact: Sandra McKee, Acting Manager, Procurement, 905-623-337- Ext. 2210 or smckee@clarington.net. Attachments: Attachment 1 – Summary of Proposals Received Interested Parties: List of Interested Parties available from Department. Page 137 Municipality of Clarington Page 5 Report FSD-023-26 Attachment 1 to Report FSD-023-26 – Summary of Proposals Received Municipality of Clarington RFP2026-2– Contract Administration and Construction Inspection Services for Darlington Boulevard Reconstruction Summary of Proposals Received Bidder CIMA Canada Inc. D.G. Biddle & Associates Ltd. LBMS Group Inc Noveen Engineering Inc Note: Bolded Bidders were shortlisted Page 138 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 4, 2026 Report Number: LGS-024-26 Authored By: June Gallagher, Municipal Clerk Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services Reviewed By: Mary-Anne Dempster, CAO By-law Number: Resolution Number: File Number: Report Subject: 2027 (January to June) Committee and Council Meeting Schedule Recommendations: 1. That Report LGS-024-26, and any related delegations or communication items, be received; 2. That the Meeting Schedule for January to June, 2027, Attachment 1 to Report LGS- 024-26, be approved; and 3. That all interested parties listed in Report LGS-024-26, be advised of Council’s decision. Page 139 Municipality of Clarington Page 2 Report LGS-024-26 Report Overview 1. Background Three-Week Cycle 1.1 Council’s election‑year meeting schedule is governed by the Municipality’s Procedure By‑law. Since 2015, Clarington has operated with two standing Committees that meet on a three-week cycle.  General Government Committee (GGC)  Planning and Development Committee (PDC)  Council Procedural By-law 1.2 The following are the sections of the Procedural By-law pertaining to the meeting schedule:  The meeting schedule shall generally be based on a three-week rotation per month, as determined by the Municipal Clerk.  Regular meetings shall not be scheduled during the week that the Monday is a public holiday.  No regular meetings shall be held during the month of July, the month of August, or during any Spring Break scheduled for the public elementary and secondary schools in Clarington, or during the annual Association of Municipal Clerks and Treasurers of Ontario (AMCTO) conference or between Christmas and New Year’s.  Council meetings shall be held at 6:30 p.m., PD Committee meetings shall be held at 5 p.m., and GG Committee meetings shall be held at 9:30 a.m. No regular meetings of Council or Standing Committees shall be scheduled in the months of September, October, or November of the year of a regular municipal election. 2. Budget Meetings 2.1 With the introduction of Strong Mayors Powers, in 2023, it has shifted how budget meetings are scheduled. Staff recommend keeping with the current approach of scheduling a Special Budget Meeting for Council to consider Members’ amendments to the Proposed Budget. Consideration was given to the unique timing in an election year (where the following year’s budget cannot be adopted until after January 1st but the Strong Mayor’s Powers to present a budget expire after February 2 nd of any year. 2.2 Friday, January 15, 2027 has been scheduled as a Special Council budget meeting to consider Members’ amendments to the 2027 Proposed Budget. Page 140 Municipality of Clarington Page 3 Report LGS-024-26 3. Timing Previous Four-Year Schedule 3.1 Clarington’s schedule of meetings is set for each Term of Council, and only changes if special meetings are called, or Council changes it by resolution (as per section 4.2 of the Procedural By-law). The previous four-year schedule was approved for the term 2023-2026, arising out of Report LGS-004-22. 3.2 Staff will be reviewing the Committee/Council meeting structure and may bring forward changes in early 2027 with the new Council. To that end, Staff are recommending the attached meeting schedule for January to June only. 4. Financial Considerations Not Applicable. 5. Strategic Plan Not Applicable. 6. Climate Change Not Applicable. 7. Concurrence This report has been reviewed by the Executive Leadership Team who concur with the recommendations. 8. Conclusion It is respectfully recommended that the proposed Council and Committee meeting schedule be adopted for January to June, 2027. Staff Contact: June Gallagher, Municipal Clerk, jgallagher@clarington.net Attachments: Attachment 1 – January to June, 2027 Meeting Schedule Interested Parties: There are no interested parties to be notified of Council's decision. Page 141 Attachment 1 to Report LGS-024-26 2027 Clarington Council and Committee Meeting Schedule If this information is required in an alternate format, please contact the Accessibility Coordinator at 905 - 623-3379 ext. 2131 Calendar Legend View Meeting Schedule List General Government Committee – 9:30 a.m. (including special meeting start times) Planning and Development Committee – 5 p.m. Council – 6:30 p.m. Observing Statutory Holidays Special Budget Meeting – 9:30 a.m. No Scheduled Meetings Page 142 As of April 22, 2026 2027 Clarington Council and Committee Meeting Schedule Unless otherwise stated, all meetings will be held in a hybrid format via Microsoft Teams and In-person in the Council Chambers. January 2027 January 11: General Government Committee – 9:30 a.m. January 15: Special Budget Meeting – 9:30 a.m. January 18: Planning and Development Committee – 5 p.m. January 25: Council – 6:30 p.m. February 2027 February 1: General Government Committee – 9:30 a.m. February 8: Planning and Development Committee – 5 p.m. February 22: Council – 6:30 p.m. March 2027 March 1: General Government Committee – 9:30 a.m. March 8: Planning and Development Committee – 5 p.m. March 22: Council – 6:30 p.m. April 2027 April 5: General Government Committee – 9:30 a.m. April 12: Planning and Development Committee – 5 p.m. April 19: Council – 6:30 p.m. May 2027 May 3: General Government Committee – 9:30 a.m. May 10: Planning and Development Committee – 5 p.m. May 17: Council – 6:30 p.m. June 2027 June 14: General Government Committee – 9:30 a.m. June 21: Planning and Development Committee – 5 p.m. June 28: Council – 6:30 p.m. Page 143 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 4, 2026 Report Number: LGS-025-26 Authored By: Colin Lyon, Associate Solicitor Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services Reviewed By: Mary-Anne Dempster, CAO By-law Number: Resolution Number: File Number: L4010-10-11E Report Subject: Darlington Soccer Club – Bowmanville Community Complex - Office Space Lease Recommendations: 1. That Report LGS-025-26 and any related delegations or communication items be received; 2. That Council authorizes entering into a lease agreement with Darlington Soccer Club for office space at the Bowmanville Community Complex, in a form and with content approved by the Deputy CAO/Solicitor and substantially consistent with the information contained in Report LGS-025-26; 3. That the Deputy CAO/Solicitor be authorized to execute the agreement on behalf of the Municipality; and 4. That all interested parties be advised of Council’s decision. Page 144 Municipality of Clarington Page 2 Report LGS-025-26 Report Overview 1. Background 1.1 The Darlington Soccer Club has been a long term tenant at the Bowmanville Indoor Soccer Facility since its inception. 1.2 The new Bowmanville Community Complex, which is a major renovation and expansion of the South Bowmanville Indoor Soccer Facility, will include a purpose-built, 736-square-foot exclusive-use office space intended for Darlington Soccer Club’s operational needs. 1.3 Purpose built lease space was included within the Bowmanville Community Complex in recognition of the Darlington Soccer Club’s historic capital contribution to the original Bowmanville Indoor Soccer Facility, reflecting the Club’s long standing partnership and contribution to community Sport in Clarington. 2. Discussion Lease Rate and Terms 2.1 The base market rate for office rental space in Clarington is approximately $18 per square foot per year, for years 2026 and 2027. 2.2 Staff are proposing to apply a 20% discount to the base market rate for the purposes of the lease with Darlington Soccer Club. This discount mirrors the existing 20% discount on hourly facility permit rental rates for eligible Community Sport Organizations as provided for in the Fees By-law. This discount aligns with the municipality’s current facility allocation framework, prioritizing affiliated groups focused on youth recreational sports, and provides some financial relief while balancing cost recovery and user-fee based principles, recognizing that many other community organizations rent private space at market rates. 2.3 Beginning in 2028, an annual inflationary increase of 3% is proposed for the remaining years in the term and for each year in the renewal term, if any. Page 145 Municipality of Clarington Page 3 Report LGS-025-26 2.4 At the base market rate, less the proposed 20% discount, the annual lease cost would be $10,598.40 ($883.20 per month). 2.5 The proposed rent is proposed to include the cost of water, electricity, and heating and cooling. All other utility or other costs attributable to the lease would be the responsibility of Darlington Soccer Club. 3. Financial Considerations 3.1 Revenue generated from the lease to Darlington Soccer Club will be applied to the 421- 10150-6509 account. 4. Strategic Plan C.1.3: Strengthen existing and build new partnerships with upper levels of government, academia, businesses, community groups and other sectors. 5. Climate Change Not Applicable. 6. Concurrence 6.1 This report has been reviewed by the Director of Community Services , the Deputy CAO Public Services and the Deputy CAO/Treasurer, who concur with the recommendations. 7. Conclusion 7.1 It is respectfully recommended that Council approve the lease agreement with the Darlington Soccer Club as described above. Staff Contact: Colin Lyon, Associate Solicitor, 905-623-3379 ext. 2027 or clyon@clarington.net. Attachments: Not Applicable Interested Parties: The following interested parties will be notified of Council's decision: Darlington Soccer Club - Jennifer Kanters (jennifer.darlington@rogers.com) Page 146 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 4, 2026 Report Number: PDS-037-26 Authored by: Andrei Micu – Manager, Park Design and Development Submitted By: Darryl Lyons, Deputy CAO, Planning and Infrastructure Reviewed By: Mary-Anne Dempster, CAO By-law Number: Resolution Number: File Number: Report Subject: North Bowmanville Dog Park Update Recommendation: 1. That Report PDS-037-26, and any related delegations or communication items, be received; 2. That Guildwood Park be endorsed as the location for a new off -leash dog park, and Staff be directed to initiate a community engagement process to inform the design prior to construction; 3. That a project budget of $195,553.89 be authorized, and funded from the Parks and Recreation Development Charge Reserve Fund; 4. That an annual operating budget increase of $5,000 for maintenance and inspections, funded through the Public Works operating budget, be approved; and 5. That all interested parties listed in Report PDS-037-26, and any delegations be advised of Council’s decision. Page 147 Municipality of Clarington Page 2 Report PDS-037-26 Report Overview 1. Background 1.1 At the March 24, 2025, Regular Council Meeting, Council passed Resolution #C-066-25 which resolved: That Report PDS-002-25, and any related delegations or communication items, be received for information; That Staff be directed to report back to a future Planning and Development Committee with recommendations for a new dog park when municipal lands, that meet the criteria outlined in the Parks, Recreation, and Culture Master Plan (PRCMP), become available in north Bowmanville; and That Staff be directed to bring forward a budget request through the appropriate annual budgeting process for the new dog park location, when available, and in the meantime return the remaining budget of $195,553.89 to the Parks and Recreation Development Charge Reserve Fund. 2. Discussion There are challenges finding a suitable site based on the Parks, Recreation, and Culture Master Plan (PRCMP) dog park criteria. 2.1 There is currently no suitable park site that meet the requirements to accommodate a dog park based on the established PRCMP criteria. The most challenging part of the criteria is the minimum size of 5,000m2 (0.5 hectares) and having a setback of 15-50 metres from adjacent land uses. Review of existing dog parks in Durham Region 2.2 A review of neighbouring municipalities showed that dog park sizes vary significantly, ranging from 0.16 hectares to 10 hectares, with the smaller sized dog parks located in established neighbourhood parks. Page 148 Municipality of Clarington Page 3 Report PDS-037-26 Alignment with the Parks, Recreation, and Culture Master Plan dog park design criteria. 2.3 Based on the review, there is precedent to reduce the minimum area to 2,000m2 (0.2 hectares) if a dog park were to be in an existing park. 2.4 A comprehensive review of all existing parks north of Concession Street East was conducted based on the reduced size criteria to evaluate if there were sites suitable for a dog park. Recommended Site 2.5 Through the review, Guildwood Park was identified as an appropriate location for a proposed dog park of approximately 2,300m2 (0.23 hectares) in size. The site is suited for this use because it requires no removal of existing park amenities and provides 200m of street frontage for parking without impacting residential access. Furthermore, the location offers satisfactory setbacks, within the PRCMP criteria, from residential property lines and provides high recreational value due to its proximity to the Soper Creek Trail system. 2.6 A significant advantage of this site is the opportunity for construction efficiencies. The project can be implemented in late summer 2026 in tandem with the scheduled splash pad reconstruction. 2.7 Since the construction of an off-leash dog park involves converting existing open green space, staff would initiate a community engagement process to gather public feedback on the design if Council approves the park location. Alternate considered sites. 2.8 Northglen Park and Longworth Park were also evaluated due to their size. However, both sites present significant operational and community challenges that make them less suitable than Guildwood Park. Implementing a dog park at these locations would require the removal of existing, highly utilized amenities that generate over $3,600 in annual permit revenue. Removing the amenities would be necessary to meet the setback requirements noted in the PRCMP. Additionally, high traffic volumes on adjacent streets at these sites prohibit on-street parking, creating accessibility barriers for users travelling from outside the immediate walking distance. 3. Financial Considerations 3.1 In 2025, unused budget of $195,553.89 was returned to the Parks and Recreation Development Charge Reserve Fund. Page 149 Municipality of Clarington Page 4 Report PDS-037-26 3.2 It is estimated that the same balance is sufficient to develop a dog park on the recommended site, inclusive of earthworks, fencing, and pathways. The original budget was exclusive of lighting; therefore, the scope does not include lighting for the dog park. 3.3 Public Services Department identified incremental annual costs of approximately $2,500 for garbage disposal and $2,500 per year for staff time, from existing staff compliment, associated with general maintenance and inspections. 4. Strategic Plan G.2.3 prioritizes the development and implementation of the Parks, Recreation, and Culture Master Plan. The North Bowmanville Dog Park is identified as an action item within the approved Parks, Recreation, and Culture Master Plan. 5. Climate Change Not Applicable. 6. Concurrence This report has been reviewed by the Deputy CAO of Public Services and the Deputy CAO/Treasurer of Finance who concur with the recommendation. 7. Conclusion It is respectfully recommended that Council endorse Guildwood Park as the location of a new off-leash dog park. Staff Contact: Andrei Micu, Manager, Park Design and Development,amicu@clarington.net. Attachments: Attachment 1 – Location Map Attachment 2 – Guildwood Park Conceptual Sketch Interested Parties: The following interested parties will be notified of Council's decision: Sean Reynolds Page 150 Clarington Geospatial Data Web Map Municipality of Clarington, Planning & Infrastructure Services, © Teranet Enterprise Inc. and its suppliers. All rights reserved. Not a Plan of Survey., Durham Region, 2025., Ontario Ministry of Natural Resources, © King's Printer for Ontario, 2025., GRCA, CLOCA, Kawartha Conservation Authority Clarington Assessment Parcels MPAC Data 4/1/2026, 11:27:37 AM 0 1,600 3,200800 ft 0 490 980245 m 1:18,000 Municipality of Clarington © Teranet Enterprise Inc. and its suppliers. All rights reserved. Not a Plan of Survey., Durham Region, 2025., Ontario Ministry of Natural Resources, © King's Printer for Ontario, 2025., GRCA, CLOCA, Kawartha Conservation Authority | Municipality of Clarington, Planning & Infrastructure Services | Attachment 1 to ReportPDS-037-26 Northglen Park Longworth Park Guildwood Park Page 151 X X X X X X X X X X X X X X X X X X OPTION 1 2,300m³ (0.23-ha) OFF-LEASH AREA 20m R E S I D E N T I A L SETBA C K 15 m S C H O O L SE T B A C K JOHN M JAMES PUBLIC SCHOOL X X X X X X X X X X X X X X X X X X XX OPTION 2 2,000m³ (0.20-ha) OFF-LEASH AREA 10m R E S I D E N T I A L S E T B A C K PROJECT TITLE:AM NORTH BOWMANVILLE DOG PARK LOCATION ASSESSMENT DRAWING TITLE:DWG #: DRAWN BY: CONTRACT #:SCALE: DATE:APRIL 2026 NA GUILDWOOD PARK LOCATION SKETCH 1:1000m L-1 Attachment 2 to ReportPDS-037-26 Page 152 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: General Government Committee Date of Meeting: May 4, 2026 Report Number: LGS-023-26 Authored By: Laura Preston, Temporary Committee Coordinator Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services Reviewed By: Mary-Anne Dempster, CAO Resolution#: File Number: By-law Number: Report Subject: Appointment to the Accessibility Advisory Committee and the Diversity Advisory Committee Recommendations: 1. That Report LGS-023-26, and any related delegations or communication items, be received; 2. That the resignation of Hawa Mire and Beatrice Kraayenhof from the Accessibility Advisory Committee and Lauren Reyes Grange from the Diversity Advisory Committee, be received with thanks; 3. That all interested parties listed in Report LGS-023-26 and any delegations be advised of Council’s decision. Page 153 Municipality of Clarington Page 2 Report LGS-023-26 Report Overview 1. Accessibility Advisory Committee (AAC) 1.1 The Accessibility Advisory Committee advises and helps the Municipality develop strategies toward a barrier-free Clarington for people with disabilities. The goal is to review Municipal policies, programs, and services to ensure they comply with provincial accessibility standards. The Committee works to identify, prevent, and remove any barriers faced by people with disabilities. 1.2 The Accessibility Advisory Committee is comprised of nine voting members appointed by Council, including:  Eight citizen members; and  One member of Council 1.3 The Committee requirements are as follows:  The majority of Committee members (at least 50 per cent) shall be persons with disabilities. If this requirement is not met, the Committee can still meet while vacancies are being advertised.  Members must be residents of Clarington  Members must have awareness and knowledge of disability and accessibility issues.  Members must be familiar with Clarington’s goods, services, and facilities. 1.4 Personal support workers are welcome to attend meetings to provide support to a person with a disability. However, personal support workers may not participate in discussions independently and do not have voting rights. 1.5 Hawa Mire was appointed to the AAC Committee in January 2023, for a term ending December 31, 2026, or until a successor is appointed. In February 2026, the Clerk’s Division received notification of their resignation. 1.6 Beatrice Kraayenhof was appointed to the AAC Committee in January 2023, for a term ending December 31, 2026, or until a successor is a ppointed. In April 2026, the Clerk’s Division received notification of their resignation. As a result of the vacancy, and what would be the required time to readvertise this vacancy will remain open for the remainder of the Council term. Page 154 Municipality of Clarington Page 3 Report LGS-023-26 1.6 Currently, the AAC Committee has 7 voting members, therefore Committee may appoint 2 citizens for a term ending December 31, 2026, or until a successor is appointed. 1.7 Only one application was received from Gregory James who Committee may appoint. If Committee chooses not to appoint at this time, the vacancies will remain open for the remainder of this term of Council as there is no time to readvertise. 2. Diversity Advisory Committee 2.1 The role of the Clarington Diversity Advisory Committee (DAC) is to provide advice to Council on issues related to Inclusion, Diversity, Equity, and Anti-Racism (IDEA), specifically looking at ways to foster awareness, reduce barriers, promote inclusion and engage residents. 2.2 DAC Members are responsible for providing strategic advice, feedback, and insight to Council about the unique and diverse needs of the community, including businesses in Clarington, with a lens to enhance access and inclusion and contribute to the dismantling of discrimination and racism in Clarington. 2.3 The Committee shall be comprised of 13 voting members, appointed by Council:  9 citizen members;  1 youth member (16 to 24 years);  1 Member of Council; and  2 representatives from organizations 2.4 The Committee aims to represent a broad cross-section of underserved and equity- deserving groups. This includes but is not limited to Indigenous Peoples; racialized people; Two Spirit; Lesbian, Gay, Bisexual, Transgender, Queer and/or Questioning, Intersex, Asexual (2SLGBTQQIA+), and additional ways in which people choose to identify; people of diverse ethnic or cultural origin; newcomers, or new Canadians. 2.5 Membership will be sought on the basis of broad interest, understanding, and commitment to identifying and addressing inclusion, diversity, equity, and anti -racism issues. Additional qualifications include:  Citizen and Youth Members shall be residents of Clarington.  Skills, knowledge, and lived experience needed to contribute effectively to the purpose, mandate, and scope of activity for the DAC.  Commitment as a change-agent in inclusion, diversity, equity, and anti-racism matters in the community. Page 155 Municipality of Clarington Page 4 Report LGS-023-26 2.6 Lauren Reyes Grange was appointed to the DAC in January 2023, for a term ending December 31, 2026, or until a successor is appointed. In March 2026, the Clerk’s Division received notification of their resignation. 2.7 Currently, the DAC has 12 voting members therefore, Committee may appoint 1 citizen for a term ending December 31, 2026, or until a successor is appointed. 2.8 Only one application was received from Maryam Irshad who Committee may appoint. If Committee chooses not to appoint at this time, the vacancy will remain open for the remainder of this term of Council as there is no time to readvertise. 3. Advertising and Applications 3.1 The Municipal Clerk’s Division placed an advertisement in the local paper and on the Municipality’s website, www.clarington.net/Commitees, to fill the vacancy on the Accessibility Advisory Committee and the Diversity Advisory Committee. 3.2 To extend the reach of our advertisements for vacancies, the Clerk’s Division has created a profile on the www.claringtonvolunteers.ca website. Vacancies on the Accessibility Advisory Committee and the Diversity Advisory Committee were listed on the Clarington Volunteers website. 3.3 In accordance with the “Board/Committee Management Policy”, a confidential application package has been attached, as Attachment 1. 4. Financial Considerations Not Applicable. 5. Strategic Plan L.4.1: Increase opportunities for civic engagement and public participation. 6. Concurrence Not Applicable. 7. Conclusion It is respectfully recommended that Committee consider the appointments to the Accessibility Advisory Committee and Diversity Advisory Committee for a term ending December 31, 2026 or until a successor is appointed. Staff Contact: Laura Preston, Temporary Committee Coordinator, 905-623-3379 ext. 2106 or LPreston@clarington.net. Page 156 Municipality of Clarington Page 5 Report LGS-023-26 Attachments: Attachment 1 – Confidential Application Package (Distributed Under Separate Cover) Interested Parties: The following interested parties will be notified of Council's decision: All Applicants Accessibility Advisory Committee Diversity Advisory Committee Page 157 MUNICIPALITY OF CLARINGTON GENERAL GOVERNMENT COMMITTEE DATE: May 4, 2026 MOVED BY: Councillor Woo SECONDED BY: Mayor Foster Whereas United Against Hate Canada and the Montreal Chan Associations have launched a campaign calling on Parliament to establish a Canadian Chinese Heritage Month, recognising the cultural and historical contributions of the Chinese community; and Whereas a similar initiative in 2024 resulted in Ontario officially recognising February as Chinese Heritage Month through Bill 183, Chinese Heritage Month Act, 2024; and Whereas Canada has 68 heritage months and commemorative days and will later this year adopt a motion to create a Ukrainian Heritage Month. We believe it is a glaring oversight that the Chinese community numbering 1.8 million persons and whose history in Canada predates Confederation does not have a heritage month that is nationally recognized; and Whereas Over 17,000 Chinese pioneers came to Canada in the 1880's to help build the railroad through the Canadian Rockies, thus uniting Canada from coast to coast, both politically and geographically; and Whereas from 1885, when Canada first imposed a head tax on Chinese migrants, until 1947, when Parliament revoked the discriminatory Chinese Exclusion Act legislated in 1923, the Chinese have faced systemic barriers in Canada faced by no other ethnic or racial group. Despite official discrimination, the Chinese put down deep roots in Canada, persevered and have contributed to Canada’s growth; and Whereas; Clarington Regional Councillor Willie Woo, himself the son of a head taxpayer, bears witness to the challenges faced by Chinese Canadians. His mother, affected by the Chinese Immigration Act, was unable to reunite with her family until 1952. Councillor Woo’s personal experience underscores the importance of honouring the history and legacy of the Chinese people who overcame adversity to help build this great country of Canada. Therefore, be it resolved that: 1. Clarington Council calls on Parliament to adopt a motion creating an annual Canadian Chinese Heritage Month; and Page 158 2. A copy of this motion be sent to: a. The Right Honourable Mark Carney, P.C., M.P., Prime Minister of Canada b. The Honourable Jamil Jivani, M.P. Bowmanville-Oshawa North c. The Honourable Philip Lawrence, M.P. Northumberland -Clarke d. Marvin Rotrand, Director General, United Against Hate Canada Page 159