HomeMy WebLinkAbout2026-04-24Orono DBIA Monthly Meeting – Agenda
Date: Friday, April 24, 2026
Time: 9:30 AM
Location: Harmer Wealth Management
1. Land Acknowledgement
The Municipality of Clarington is situated within the traditional and treaty territory of the
Mississaugas and Chippewas of the Anishinabeg, known today as the Williams Treaties First Nations.
We acknowledge their resilience and longstanding contributions to this area.
2. Call to Order & Welcome
Time: 9:30 AM
Roll Call:
Present:
Absent:
3. Approval of Agenda
Motion:
Seconder:
Result:
☐ Carried ☐ Defeated
4. Approval of Minutes (March 2026)
Motion:
Seconder:
Result:
☐ Carried ☐ Defeated
5. Treasurer’s Monthly Report
• Summary of income and expenses for the past month
• Total Estimated Balance: $_____
• Update on outstanding invoices and payments
• Status of grant funding and sponsorships
• Budget forecast for upcoming projects and campaigns
6. Delegates Presenting
• Samantha Aitken (Orono Library) (5 mins)
• Spring Story Walk – Update (April 23 – May 7 2026)
• Laura Knox (Invest Clarington) (5 mins)
• Rhonda Armour (Clarington Board of Trade) – Sends Regrets
- CBOT first ever “Shop Clarington Showcase” on Saturday July 25th
CBOT is extending a discounted rate to all Orono businesses, if they wish to participate.
Contact Rhonda for more details. An email has been sent.
- CBOT is looking for feedback on the blue box program. A survey has been provided to
all members via email.
7. Action Items & Updates
2026 Budget Approval
The 2026 Orono DBIA operating budget was released to the membership in January 2026 in
accordance with the DBIA’s governance and transparency practices. Since its release, the budget has
been available for review by all members, and no amendments have been brought forward prior to
this meeting.
In keeping with DBIA requirements, formal approval of the annual budget must be granted by the
membership through a recorded vote. Approval of the 2026 budget authorizes the Board to proceed
with planned expenditures, reserve fund allocations, and program delivery as outlined in the
approved financial plan.
The following motion is therefore presented to the membership to formally adopt the 2026 budget
and confirm authorization for expenditures and financial actions associated with the approved plan.
Motion – Adoption of the 2026 Orono DBIA Budget
Motion:
That the membership of the Orono Downtown Business Improvement Area approve and adopt the
2026 operating budget as presented and circulated to the membership in January 2026, and that the
Board of Management be authorized to administer and expend funds in accordance with the approved
budget, including approved reserve fund allocations and related financial commitments.
Moved by: ____________________
Seconded by: __________________
Result:
☐ Carried ☐ Defeated
Reserve Fund Request – Update ($7,500.00)
A formal request and resolution have been submitted to the Municipality of Clarington Finance
Department to withdraw $7,500.00 from the DBIA Reserve Fund for the previously approved items,
including:
• Repair of existing Christmas light infrastructure
• DBIA contribution toward the Community CCTV Camera Project
• Purchase of new Christmas tree lights
UPDATE: The municipality has acknowledged receipt of the request. Further updates will be provided
once processing is complete.
Orono Town Hall Collaboration – Update
A joint board meeting will be held on May 11, 2026 with the Orono Town Hall to discuss next steps
for collaboration, including future marketing initiatives and partnership opportunities.
ROD Program – Update
The Orono DBIA is planning a project kick-off meeting in May 2026 for the ROD-funded strategic
marketing initiative.
Date: To Be Determined (TBD)
Further details will be shared once scheduling is confirmed.
Orono Sign Project – Update
No update at this time.
8. Events Committee – Meeting moved to May
• Review of committee guidelines
• 2026 Event Calendar – check-in and next steps
• Volunteer update
9. Open Floor
Time allocated for members and attendees to raise new business, share community updates, or
suggest future agenda items.
10. Closing Statements
• Summary of key takeaways
• Confirmation of next meeting date
11. Next Meeting
Date: Friday, June 26, 2026
Time: 8:30 AM
Location: Harmer Wealth Management