HomeMy WebLinkAbout2026-02-17
NEWCASTLE COMMUNITY HALL BOARD
Board Meeting
Tuesday Feb 17, 2026 7:00pm
Council Chambers
In Attendance:
J. Calder-Rowsell, Chair
P. Martin
S. Payton
W. Woo, Regional Councilor
Regrets:
D. Frost
M. Green
Absent:
J. Blake
Staff In Attendance: McKayla Park, Secretary/Treasurer
1. CALL TO ORDER
Chair called the meeting to order at 7:04pm
2. LAND ACKNOWLEDGEMENT
P. Martin opened the meeting with the Land Acknowledgement statement.
3. APPROVAL OF AGENDA
Motion by S. Payton to Approve Agenda with changes
Seconded by P. Martin “CARRIED”
4. DECLARATION OF CONFLICT OF INTEREST
W. Woo – Durham Lodge Lease
5. ELECTION – VICE CHAIR
Motion by W. Woo to table election of vice chair until next meeting when all members
are present
Seconded by S. Payton “CARRIED”
6. APPROVAL OF MINUTES
Motion by P. Martin to approve previous meeting minutes as written
Seconded by S. Payton “CARRIED”
7. Business Arising from Previous Minutes
7.1. High Interest Savings Account
This account has been opened and will be used to hold reserve funds.
7.2. Bathroom Refresh
Motion by W. Woo to table bathroom refresh discussion to next meeting
Seconded by P. Martin “CARRIED”
7.3. Financial Committee
Motion by P. Martin to table financial committee discussion to next meeting
Seconded by S. Payton “CARRIED”
8. FINANCIAL REPORTS
Motion by P. Martin to approve financial reports as submitted
Seconded by S. Payton “CARRIED”
9. CHAIR REPORT
Motion by S. Payton to approve board chair report
Seconded by P. Martin “CARRIED”
10. FUNDRAISING
Reviewed comedy night planning spreadsheets and proofs of comedy night flyer;
noted suggested changes.
11. AIR CONDITIONING
Shared update regarding contractors moving to basement for ductwork.
12. NEW BUSINESS
12.1. Policy for Tenants
Motion by S. Payton to table to next meeting
Seconded by W. Woo “CARRIED”
12.2. Coverage of Events for Staff Holidays
Motion by W. Woo to table to next meeting
Seconded by S. Payton “CARRIED”
12.3. BrightHR
Discussion about adding additional administrators to the BrightHR software to review
policies and trainings available.
12.4. CONFIDENTIAL ITEMS
Motion by W. Woo at 8:06pm that in accordance with Section 239(2) of the Municipal
Act, 2001 the meeting has been closed the purpose of discussing matters that deal
with:
The security of property of the municipality or local board
12.5. RISE AND REPORT
Motion by P. Martin to Rise and Report 8:15PM
One item was discussed in closed session in accordance with Section 239(2) of the
Municipal Act, 2001. One resolution passed.
12.6. DURHAM LODGE LEASE
Motion by S. Payton to table to next meeting
Seconded by P. Martin “CARRIED”
13. ADJOURNMENT
Motion by P. Martin to adjourn at 8:21pm
Please submit agenda item requests to Chair by Friday March 5, 2026
Next meeting Tuesday March 17, 2026, 7:00pm Council Chambers