HomeMy WebLinkAbout2026-03-17
NEWCASTLE COMMUNITY HALL BOARD
Board Meeting
Tuesday March 17, 2026 7:00pm
Council Chambers
In Attendance:
J. Calder-Rowsell, Chair
P. Martin
S. Payton
D. Frost
M. Green
J. Blake
Absent: W. Woo, Regional Councilor
Staff In Attendance: McKayla Park, Secretary/Treasurer
1. CALL TO ORDER
Chair called the meeting to order at 7:06pm
2. LAND ACKNOWLEDGEMENT
P. Martin opened the meeting with the Land Acknowledgement statement.
3. APPROVAL OF AGENDA - DECLARATION OF CONFLICT OF INTEREST
Motion by D. Frost to Approve Agenda with changes
Seconded by J. Blake “CARRIED”
No conflict of interests to report
4. ELECTION – VICE CHAIR
Motion to table to next meeting by S. Payton
Seconded by M. Green “CARRIED”
5. APPROVAL OF MINUTES
Motion by P. Martin to approve previous meeting minutes as written
Seconded by S. Payton “CARRIED”
6. Business Arising from Previous Minutes
6.1. Bathroom Refresh
D. Frost to create a design plan and begin preparing a budget for approval
6.2. Financial Committee
P. Martin and M. Green to discuss what the goals for the financial committee will
be and bring plan to next meeting.
7. FINANCIAL REPORT
Motion by P. Martin to approve financial reports as submitted
Seconded by M. Green “CARRIED”
8. CHAIR REPORT
Reviewed the Board Chair’s Report for the past month. The report provided an
overview of ongoing activities, events, facility operations and administrative tasks.
9. FUNDRAISING
Provided update on current ticket sales and scheduled the next working group
meeting for March 25 2026
10. AIR CONDITIONING
Shared progress report on a/c and update regarding contractors moving the
condenser to the NW corner of the building.
11. NEW BUSINESS
11.1. Policy for Tenants
Discussed policy for tenants and creation of equipment request form if tenants
need to borrow tables or chairs.
11.2. Coverage of Events for Staff Holidays
Reviewed current procedure for custodial event coverage and discussed that as
a working board there may be times when board members are required to assist
with operations.
11.3. BrightHR
Motion by J. Blake to table to next meeting
Seconded by D. Frost
Julie will be added as ad admin to review policies and trainings available.
11.4. Social Media
Discussion regarding who is responding to social media comments.
11.5. Durham Lodge Lease
Motion by M. Green to decline the amendment request to Durham Lodge 66’s
lease.
Seconded by P. Martin
“CARRIED”
12. CONFIDENTAL ITEMS
Motion by J. Blake at 8:08pm that in accordance with Section 239(2) of the Municipal
Act, 2001 the meeting has been closed for the purpose of discussing matters that
deal with:
Labour relations or employee negotiations
The security of property of the municipality or local board
13. RISE AND REPORT
Two items were discussed in “closed” session in accordance with Section 239(2) of
the Municipal Act, 2001. One resolution passed.
14. ADJOURNMENT:
Motion by S. Payton to adjourn at 8:36pm
Next meeting Tuesday April 21, 2026, 7:00pm Council Chambers
Please submit agenda item requests to Chair by Friday April 10, 2026