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HomeMy WebLinkAboutPD-25-96DN:HEA- coM.GPA THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File #C w•. Date: Monday, February 19, 1996 Res. # �` Report #: Subject: PD -25 -96 File ,#PLN 32.5.3 By -law #. CLARINGTON HEALTHY COMMUNITIES COMMITTEE UPDATE FILE: PLN 32.5.3 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD -25 -96 be received for information. li 201 - Wilms 1.1 On July 17, 1995, Council endorsed the formation of the Healthy Communities Committee based on the mandate recommended in report PD -83 -95 as follows: "THAT the formation of a Healthy Committee be endorsed in principle until such time as a more defined mandate has been submitted and approved by Council." 1.2 After the Council resolution was passed, Planning Staff met with Vern Garlick and Susan Larsh to discuss the formation of the committee. Membership was solicited through press releases in all local newspapers and notices posted in community buildings. 1.3 The purpose of this report is to update Council on the progress which has been made by the Clarington Healthy Community Committee to date. REPORT NO.: PD-25-96 PAGE 2 2.1 Efforts to solicit Committee involvement was initiated in the Fall of 1995. The inaugural meeting, held on October 17, 1995, introduced new members to the healthy communities concept, the origins of the committee within Clarington, and discussed the Committee's direction. The session was also used to identify different issues that the Committee could address. Subsequent sessions in November and January have focused on selecting a project which the Committee would organize, discussed under section 4.1 of this report. Vern Garlick and Susan Larsh have disseminated information to members on other healthy communities initiatives throughout Ontario. 2.2 The Committee is currently comprised of individuals from a variety of occupational backgrounds including the health care field and business. The members bring with them a wide variety of experience and information contacts. However, additional members, especially from the Newcastle Village and Orono areas, are welcome to join the Committee. 2.3 The minutes of previous Committee meetings are available at the Planning and Development Department. 3. COMMITTEE MANDATE 3.1 As part of the July 17, 1995 Council resolution, the committee was directed to submit a mandate for Council approval. The committee has prepared a draft organizational mandate entitled " Clarington Healthy Communities Committee: Draft Terms of Reference ". A copy is attached to this Report (Attachment No.2). It should be noted that this mandate must still be approved by the Committee before being presented to Council for adoption. Staff anticipate that Committee approval of the mandate will occur during the next few months. 5- 18 REPORT PD-25-96 PAGE 91 3.2 An organizational structure has been established for the Committee. The following members have been elected to the Committee's executive positions: Co- chairs: Vicky Caruana and Elaine McArthur Treasurer: Jim Schell Secretary: Susan Larsh The Committee will also prepare news releases to inform the public of the Committee's activities and to attract new membership. The Committee has decided to keep meetings as informal as possible with only important issues requiring a formal motion and vote. No decisions have been made as to the length of time incumbents will serve in these positions. 4. PROPOSED COMMUNITY INITIATIVE 4.1 A number of possible projects for Committee involvement were identified. The Committee resolved during its last meeting to organize a safety fair, tentatively scheduled for late spring or early summer. The fair will provide the public with home, fire, personal, and traffic safety information with interested participants including police forces, Clarington Fire Department, and a variety of local agencies interested in health and safety. A similar event has been very successful in Peterborough for a number of years. 5. FUNDING SOURCES 5.1 Prior to the actual formation of the Committee, Vern Garlick applied for a $2,000 grant from the Ontario Ministry of Health. Funding for healthy community projects was made available through Durham Region District Health Council. The funding for $2,000 was approved by the Health Council on November 22, 1995 subject to final approval from Ministry of Health. 519 REPORT PAGE , 5.2 The funding will permit the Committee to undertake a visioning exercise to determine community issues, needs and priorities to enhance the quality of life for the Municipality's residents. The funds would be used to conduct a series of open houses in Courtice, Bowmanville, Newcastle Village, and Orono to solicit public opinion on these matters. 6.1 It is expected that future meetings during the following five months will concentrate on the preparations for the proposed safety fair. However, once the funding has been approved by the Ministry of Health, the Committee will also be required to plan for its visioning exercise. Respectfully submitted, ter. Franklin Wu, M.C.I.P., R.P.P. Director of Planning and Development Reviewed by, W.H. Stockwell Chief Administrative Officer RH /DC /FW /df 7 February 1996 Attachment #1 - Clarington Healthy Community Committee Membership Attachment #2 - Clarington Healthy Community Committee: Draft Terms of Reference Interested parties to be notified of Council and Committee's decision: Ms. Susan Larsh Durham Region Facilitator Ontario Healthy Communities Secretariat 20 Rosalynne Avenue Bowmanville, Ontario L1 C 3X8 Mr. V.V. (Vern) Garlick 460 Mayfair Avenue Townhouse #120 Oshawa, Ontario L1 G 2Y2 520 Attachment +1 Clarington HEALTHY COMMUNITIES Committee Dahlia Campbell Vicki Canuana Alex Chia Bonnie Cunningham -Wires Vern Garlick Richard Holly/ Theresa Houben Chris Kooy Pat Kelly Sue Larsh Elaine McArthur Carolyn Neuman Jim Schell 983 -9308 579 -2538 721 -0580 432 -6025 725 -1728 623 -3379 623 -3331 Ext.1460 H: 983 -6477 W: 623 -3331 Ext.5430 623 -8814 434 -2342 623 -4330 H: 623 -5573 W: 623 -3341 Ext.237 521 Attach +2 CLA)WNGTON HEALTHY COMMUNITIES COMMITTEE DRAFT TERMS OF REFERENCE • -- Purpose The Clarington Healthy Communities Committee ohareo the community's vision to create a sense of place and identity by nurturing the collective health and well -being of our reoidento to provide for a high duality of life. Ao our community continued to evolve and grow, we will endeavor to promote: • community identity • environmental otewardohip • public involvement, and • economic vitality (see recommended Ivlunic(pality of Clarington Official Plan, November /95.) Reporting Relationship This committee has been endoroed by Council and provides periodic updates to Council. The Planning Department acts as a liaison to council. Major Functions 1. To determine community issues, needs, preferences, and priorities in order to enhance the duality of life for the residents of the Municipality of Clarington. 2. To provide advice and support to Council concerning Healthy Communities issues and /or projects. 3. To inform and involve the citizens of Clarington through oub- committees, news releases, newsletters, and public meetings around Healthy Communities ideas and initiatives. Membership Membership on this committee is open to all residents of Clarington who have an intereot and a commitment to living in a healthy and safe community. procedure The committee has agreed to keep procedures informal except in events of significance for which a vote will be. held. Ivleetingq will be held monthly on the third Tuesday of each month (or at the call of the chair) except for the monthy of December, July, and August. The committee will be structured with co- chairs, a treasurer, and a secretary. Iviinutes will be taken and distributed. Regrets should be phoned to either chair. The committee will report to council on a regular basis, and at a minimum of once per year.