HomeMy WebLinkAboutPD-21-96THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
DN:PD21.96
SPORT
Meeting: General Purpose and Administration Committee File #
Date: Monday, February 5, 1996 Res. #_
Report #: PD -21 -96 File #: By -law #
Subject: 1995 - ANNUAL REPORT
PLANNING AND DEVELOPMENT DEPARTMENT
Recommendations:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report PD -21 -96 be received;
I am pleased to submit the attached Report entitled "Planning and Development
Department 1995 Annual Report" for the information of Members of Council.
The Report summarizes the work performed by the department staff this past
year. It also identifies and anticipates the work that will be carried out in 1996
and beyond.
The Annual Report is produced by the Department yearly. It has been proven in
the past to be an informative document, particularly in terms of providing an
overview of the Departments roles and responsibilities.
Respectfully submitted,
Franklin Wu, M.C.I.P., R.P.P.,
Director of Planning
and Development
FW *km
*Attachment
26 January 1996
Reviewed by,
"AIVII-Y41
W. H. Stockwell
Chief Administrative
Officer
527
1995 ANNUAL REPORT
TABLE OF CONTENT
1. INTRODUCTION 1
2. DEPARTMENT STRUCTURE .. ............................... 2
3. PLANNING DIVISION FUNCTIONS ............................. 3
3.1 Official Plan Review .... ............................... 3
3.2 Development Applications ..............................
4
3.2.1
Official Plan Amendments ..........................
4
3.2.2
Subdivision /Condominium Applications ................
5
3.2.3
Rezoning Applications ............................
6
3.2.4
Site Plan Approval ...............................
7
3.2.5
Land Severances
8
3.2.6
. ...............................
Committee of Adjustment Applications ................
8
3.2.7
Subdivision and Zoning Clearance Letters ..............
9
3.2.8
Part Lot Control By -law ............................
9
3.2.9
Looking Ahead ... ...............................
9
3.3 Ontario Municipal Board Hearings ........................ 10
3.4
Planning Studies ...... ...............................
12
3.4.1 1995 Highlights .. ...............................
12
3.4.2 Looking Ahead
.. ...............................
12
3.5
Inter - Governmental Planning Issues .......................
13
3.5.1 1995 Highlights .. ...............................
13
3.5.2 Looking Ahead .. ...............................
14
3.6
Development Charges Review ...........................
15
3.7
Community Planning and Liaison .........................
15
3.8
Waterfront Trail
16
....... ...............................
3.9
Enquiries
17
........... ...............................
i
528
4. THE BUILDING DIVISION FUNCTIONS
18
23
..........................
Graphic and Mapping Services ...........................
4.1
Overview ............ ...............................
18
4.2
Building Permit Process . ...............................
18
23
4.2.1 Plans Examination
...... ...............................
...............................
4.2.2 Permit Target Date
18
24
...............................
18
24
4.2.3 Inspections ..... ...............................
19
25
4.3
Building Activities ...... ...............................
20
4.4
Backflow Prevention Program ............................
21
4.5
Miscellaneous
21
........ ...............................
4.6
Looking Ahead
....... ...............................
22
5. ADMINISTRATIVE, TECHNICAL SUPPORT SERVICES AND
MISCELLANEOUS TASKS .... ............................... 23
5.1
Overview ............ ...............................
23
5.2
Graphic and Mapping Services ...........................
23
5.3
Clerical Services
23
...... ...............................
5.4
School Crossing Guard Program .........................
24
5.5
Geographic Information System (G.I.S.) ....................
24
5.6
Property Acquisition .... ...............................
25
5.7 One -Stop Shopping Committee .......................... 25
5.8 Planning Services to Other Departments .................... 26
ii
9 � 9
MISSION STATEMENT
We, the staff in the Planning and Development Department, are committed to providing
quality service by establishing and implementing responsive policies which will enhance
the quality of life in Clarington.
530
1. INTRODUCTION
The purpose of the Annual Report is to provide an overall summary of the various
activities and tasks that were undertaken by the various divisions within the
Department during this past year.
Over the course of this past year, many tasks have been carried out, many
reports have been written and presented, and the Department has taken on many
new challenges. The Year End Report should enable us to gain a better
understanding of the roles and responsibilities of the Department, to assess its
achievement, to identify areas of deficiency as well as to monitor the progress of
various activities. Undoubtedly, the assessment of the Department activities this
past year is of paramount importance in developing a realistic Work Program for
1996 and beyond.
During 1995, a total of 145 staff reports were prepared and submitted to the
General Purpose and Administration Committee and Council for consideration.
These reports cover a wide spectrum of planning and building issues, most of
which require decisions or directions from Council. In addition to regular
reporting, staff carried out many diverse tasks and day -to -day works, all of which
are detailed in this Annual Report.
While the Department will continue to deliver planning and building services in
1996 in a prompt and efficient manner, staff also recognizes the need to re-
emphasize the aspect of customer service excellence. The mission statement at
the beginning of this Annual Report was developed collectively by staff and
reflects our commitment to achieve our goal.
1
� � I
PLANNING AND DEVELOPMENT DEPARTMENT DIRECTOR OF PLANNING
ORGANIZATION CHART-1995 Nu AND DEVELOPMENT
FRANKLIN WU
1,
I
I
PLANNING DIVISION ADMINISTRATIVE
SERVICES DIVISION BUILDING DIVISION
Nu MANAGER Nu MANAGER Nu ADMINISTRATIVE Nu
STRATEGIC PLANNING DEVELOPMENT REVIEW ASSISTANT CHIEF
BUILDING OFFICIAL
D. CROME L TAYLOR J. PASCOE H. WIGHT
u u SENIOR PLANNER SENIOR PLANNER u CLERK II u Nu SUPERVISOR
PERMIT CLERK PLAN EXAMINATION
J. SZWARZ C. PELRIN C. CLEMENS B. BARCLAY AND INSPECTION
LA
D. FERNLUND G. HANEWICH
K. MACDONALD
u u
PLANNERS PLANNERS u CLERK I u
CROSSING GUARDS PLAN EXAMINER
RUSSELL T. EN H. BROOKS H. JONES u
R. RUSSELL W. MUNRO
Lj C. STRIKE R. HOLY 22 PART TIME VACANT BUILDING INSPECTORS
C� D. GEORGE
V u D. KEDDY
u GRAPHICS u PLANNING PLUMBING INSPECTORS G. SEMENENKO
TECHNICIANS TECHNICIANS G. POWLESS
G. FRADSHAM S. LEONOWICZ L CULLEN
S. HARDING 1. LITTLE L. SHELLEY'
7
DEC.,1995
j
I
2. DEPARTMENT STRUCTURE
Services delivered by the Department are carried out by three divisions, namely:
Planning, Building and Administrative Services. The planning functions are
generally split between the Strategic Planning Branch and the Development
Review Branch. However, the planning staff within these branches are
interchangeable depending on work loads and priorities. The preparation of the
Clarington Official Plan is a typical example where all planning staff in the
Development Review Branch were required to assist.
The Department Structure in 1995 generally remains the same as in previous
years except for the Tourist Information Centre which has been transferred to the
Chief Administrative Officer. As for 1996, we will be changing the name of
Strategic Planning Branch to Community Planning Branch. It was felt that the
word "strategic" is too technical and difficult for the general public to relate to.
The truth of the matter is that the works carried out by the Strategic Planning
Branch is mostly community oriented as one of our goal is to work with
communities to improve the quality of life through planning policies and actions.
2
�9 �i
3. PLANNING DIVISION FUNCTIONS
3.1 Official Plan Review
Planning staff completed the final two phases of the Official Plan Review in 1995.
The fourth phase involved the review and response to all of the public
submissions received on the Draft Official Plan. Public Consultation Report #7
was released in August and two days of Public Meetings were held on September
14th and 15th. Council considered the staff recommendations and public
submissions and provided direction to staff for finalizning the Offiical Plan.
The staff Recommended Official Plan was released on November 7, 1995. The
statutory public meeting was held on December 7th and people were given to
December 31 st. to submit written comments. Over 300 written submissions were
received through the entire process. The submissions received on the staff
Recommended Official Plan was summarized in Public consultation Report #9.
It is anticipated that the Official Plan will be adopted by Council on January 29,
1996. All documentation and background materials will be forwarded to the
Region of Durham. This will begin the final phase which involves agency review
and comments, proposed modifications, notice of "intent to approve" and finally
approval by Regional Council as the delegated authority for the Minister of
Municipal Affairs and Housing. Inevitably, there will be outstanding objections to
the Official Plan. The matters will be deferred for futher discussion or, if
necessary, referred to the Ontario Municipal Board to arbitrate these issues.
Many years of work and public consultation have gone into the preparation of the
Clarington Official Plan. It is the first comprehensive plan for the Municipality.
The policies and directions contained in the Plan should provide a blueprint for
the Municipality well into the next century.
3
534
3.2 Development Applications
The implementation process for the various types of development applications
that are submitted either directly to the Municipality or are circulated by other
levels of government or governmental agencies requires a thorough
understanding of the relevant provisions of the Ontario Planning Act as well as the
various planning policy documents used by the Municipality. A majority of the
applications processed by staff can involve one or more of either official plan
amendments, plans of subdivision and /or plans of condominium, rezoning, site
plan approval, land severance and minor variances. In addition, staff is required
to provide subdivision and zoning clearance letters, process part lot control by-
laws, review street name change requests, as well as prepare for Ontario
Municipal Board Hearings as related to any of the above matters.
The primary functions of the review process for any of the above noted
applications /requests often includes pre - consultation with the applicant, agent and
or developer, negotiation, discussion, review of technical documents and reports,
the scheduling of public meetings, the handling of public inquiries, meetings with
residents and developers, all cumulating in the preparation of the staff report and
recommendation. Most of these applications will end up in the preparation of
agreements that implement the decision of Council. The responsibility also rests
with staff for the monitoring and implementation of the Municipality's interests
contained in the agreements, be they financial or otherwise.
3.2.1 Official Plan Amendments
The Municipality's Official Plan establishes the general, long -range policy
framework for future land use. Any development proposed must conform to the
land use designation specified in the Plan. Any deviation from the policies or
designations requires the submission of an amendment application, accompanied
by the relevant supporting documentation. In addition, the Municipality is
required to comment on amendment applications to the Region's Official Plan.
0
5
Official Plan
Amendment
1994
1995
T Active Applications
6
6*
35
* in addition to the six (6) Official Plan Amendment applications to the former
Town of Newcastle Official Plan, comments were forwarded to the Region
of Durham for five (5) Regional Official Plan Amendment applications
received in 1995.
3.2.2 Subdivision /Condominium Applications
The Municipality is responsible to ensure that all plans of subdivision conform with
the applicable planning documents and policies of the Municipality and that all
appropriate conditions of approval are imposed on each development application.
The time taken from application to draft plan approval can be a lengthy exercise.
As in all applications, staff are constantly looking for ways to streamline the review
process. One particular method that has been successfully implemented is staff's
encouraging the development industry to consult the Department staff prior to
submitting an application. Many developers recognize the benefits of a pre -
consultation process and have taken advantage of this planning service.
The Municipality's involvement with any plan of subdivision, unlike the Region's,
continues long after the issuance of draft approval. The conditions of draft
approved imposed by the Municipality, as well as those requested by other
governmental agencies are incorporated within the subdivision agreement
registered on title prior to the issuance of the first building permit. The
preparation of subdivision agreements involves to some degree all departments
of the Municipality with the cor- ordination and monitoring headed by Planning
staff.
.1h
With respect to the subdivision applications received in 1995, it is of significance
to note that the total number of dwelling units applied for increased dramatically
to approximately 3500. This would represent the largest number going back to
1990.
3.2.3 Rezoning Applications
Zoning By -law 84 -63, being the Municipality's Comprehensive Zoning By -law
enables the Municipality to control the use of land and the erection of buildings
and structures, including the regulations on height, bulk, location, size, floor area
as well as the use of the buildings or structures. If a property owner proposes to
establish a use not permitted or proposes to erect a building that does not
comply with the zone regulations, than an application to amend the Zoning By -law
must be filed with the Municipality.
N.
537
1994
1995
Active Applications
Subdivision Applications
3
12
51
Received
Subdivision Agreements
7
6
N/A
Land Plans Registered
3.2.3 Rezoning Applications
Zoning By -law 84 -63, being the Municipality's Comprehensive Zoning By -law
enables the Municipality to control the use of land and the erection of buildings
and structures, including the regulations on height, bulk, location, size, floor area
as well as the use of the buildings or structures. If a property owner proposes to
establish a use not permitted or proposes to erect a building that does not
comply with the zone regulations, than an application to amend the Zoning By -law
must be filed with the Municipality.
N.
537
Forming a major component of the review process of any rezoning application,
the Municipality as required pursuant to the provisions of the Planning Act, must
ensure that no by -law is passed that is contrary to the Official Plan. In addition,
the Municipality must adhere to the notification requirements and the scheduling
of public meetings for all rezoning applications.
3.2.4 Site Plan Approval
Site Plan control provides the Municipality with an opportunity to review the
detailed aspects of the development of individual properties. The site plan
process generally requires the submission and approval of the following: a site
plan, engineering plans including storm water management measures employed,
grading and servicing, landscaping plans and building elevations. Site plan
approval, as delegated to the Directors of Planning and Development and Public
Works, can take the form of either the approval of plans only or include the
execution of a formal site plan agreement, registered on title.
Site Plan Applications
Received
1994
1995
Active Applications
Rezoning Applications
23
39
104
Received
By -law Amendments
35
30
N/A
Passed
3.2.4 Site Plan Approval
Site Plan control provides the Municipality with an opportunity to review the
detailed aspects of the development of individual properties. The site plan
process generally requires the submission and approval of the following: a site
plan, engineering plans including storm water management measures employed,
grading and servicing, landscaping plans and building elevations. Site plan
approval, as delegated to the Directors of Planning and Development and Public
Works, can take the form of either the approval of plans only or include the
execution of a formal site plan agreement, registered on title.
Site Plan Applications
Received
1994
1995
Active Applications
37
46
35
Site Plan Applications
Approved in 1995
Plans Only
Agreement and Plans
30
18
7
66
3.2.5 Land Severances
Similar to Subdivision Approval, applications for the division of land by severance
falls under the jurisdiction of the Region of Durham. The Municipality through the
circulation process, is responsible to ensure that the application complies with the
relevant provisions of the Municipality's Official Plan, Zoning By -law and other
relevant municipal regulations and policies. The comments forwarded to the Land
Division Committee include all appropriate conditions of approval that are to be
incorporated in the decision of the Committee. This could include lot grading
requirements, transfers of land for road widening purposes and the timing of
payment of appropriate monies such as development charges and cash in lieu
of parkland to the Municipality. Once an application is approved the
Municipality's involvement turns towards ensuring that the applicant fulfils the
relevant conditions of approval before the appeal period lapses. This may involve
the preparation and registration on title of a development agreement, securing the
Municipality's interests.
Land Severance
Applications Reviewed
1994
1995
61
59
3.2.6 Committee of Adjustment Applications
The Committee of Adjustment, as appointed by Council, is empowered by the
Planning Act to consider minor variance applications to the Zoning By -law and
vary zone provisions relating to land, buildings or structures or the use of any of
these, providing the Committee is of the opinion that it is desirable for the
appropriate development or use and the general intent and purpose of the By -law
and the Official Plan are maintained. In addition the Committee has the ability to
deal with any changes to any existing legal non - conforming uses. Planning staff
fill the role of Secretary- Treasurer to the Committee and provide the members with
detailed comments on all applications for their consideration. The administration
and enforcement of the decisions of the Committee are administered by staff.
Variance
Applications Processed
___TMinor
1994
1995
53
46
3.2.7 Subdivision and Zoning Clearance Letters
Staff on a daily basis are required to provide not only verbal responses to
numerous phone and counter inquiries but also provide written replies to
predominantly lawyer's requests for zoning by -law compliance and subdivision
agreement conformity prior to real estate closing. As a result, there is always the
urgency in processing the response. Staff, in attempting to provide a response
within five (5) to eight (8) days, co- ordinate with the other departments (By -law
Enforcement, Public Works and the Building Division) and prepares a joint
municipal clearance letter. In 1995, one thousand eight hundred and forty (1840)
responses were provided.
3.2.8 Part Lot Control By -law
An additional function that is a result of draft approval of plan of subdivision being
issued by the Region of Durham is the Municipality's involvement in the
preparation of Part Lot Control By -laws. This by -law essentially enables a
developer to proceed to the construction stage where townhouse and semi-
detached /linked dwelling units are involved without the need to apply for a lengthy
and costly land severance application. Council's approval of a part -lot control by-
law, pursuant to the requirements of the Planning Act, regulates the legal
identification of such properties and confirms their compliance with the
Municipality's zoning by -law.
Part Lot Control
By -laws Approved
1994
1995
4
4
3.2.9 Looking Ahead
In addition to the ongoing activities generated by the many outstanding
9
im
development applications as well as the anticipated applications for 1996, time
permitting, staff will include in our work program a variety of projects which will
be beneficial to the Municipality. A number of the items under consideration
include the completion of a new Sign By -law for the Municipality, the preparation
a Development Application Manual - a "Users guide to Understanding the
Municipal Planning Process ", the implementation of the region's drilled well policy,
the completion of a Development Charge Pamphlet, the completion of
architectural Control Policies for non - residential buildings and commencing the
initial stages of reviewing the Municipality's Zoning By -law in light of the pending
approval of the Official Plan.
3.3 Ontario Municipal Board Hearinas
The Ontario Municipal Board adjudicates land use disputes, among other matters.
Planning staff regularly appear before the Ontario Municipal Board to provide
professional evidence in support of Council's decisions. Considerable effort and
time is required throughout the entire process including: briefing legal counsel,
attending witness meetings and pre- hearing conferences of the Board, preparing
written and verbal evidence, preparing displays, attendance throughout the
hearing to give evidence and assist the solicitor and follow -up work to implement
the Board's decision.
In 1995, Board activity consumed a substantial amount of staff time, primarily as
a result of the hearings on the Regional Official Plan. Very little of this time was
actually before the Board but in preliminary work and resolution of referrals.
Municipal staff worked with Regional staff to deal with the following referrals.
The referral of Mosport Park was postponed by the agreement of all parties to
consider this in conjunction with the new Clarington Official Plan. However, the
referral by Laidlaw Waste Systems proceeded through Part 1 with respect to
general waste management policies. If the Municipality and the Region are
10
successful, there will be no need to proceed to Part 2, a specific examination of
the Laidlaw lands.
Other issues related to the Ontario Municipal Board undertaken in 1995 include
the following:
• follow -up work on the Bowmanville West Main Central Area hearing
including a one -day supplementary hearing
• Appeal by TD Bank on Rezoning by Papapetro
• Appeal by Council of Committee of Adjustment decision on Mr. Davies
( Bowmanville Mini -Putt)
The Municipality can expect that in 1996 there will continue to be substantial effort
required to resolve referrals and appeals or to proceed to hearings on these
matters. This includes the following:
• South -West Courtice referrals and appeals
• Courtice Heights Referrals and appeals
• D39 (Tonno et al) to the Durham Plan
• Referral Requests to the Clarington Official Plan
• Miscellaneous appeals of Zoning, Committee of Adjustment and Land
Division Committee decisions
In addition to the above matters considered at the Ontario Municipal Board,
planning staff occasionally give evidence on by -law prosecutions including
prosecutions under the Tree Cutting By -law.
11
WIN
3.4 Planning Studies
3.4.1 1995 Highlights
With the concentration of effort on the completion of the Official Plan Review,
there were few studies undertaken in 1995.
• South -west Courtice Neighbourhood Planning Study
Status: Study completed by proponents consultant in 1994.
Proposed Official Plan Amendment #59 and Neighbourhood
Plan was forward to Council in May but the matter was tabled
until the completion of the Official Plan
• Westside Marsh - Working Groups
Status: Planning staff participated in the working groups established
to review the Trust's proposal for a resolution of the Westside
Marsh issue.
3.4.2 Looking Ahead
The new Official Plan will provide the direction for most planning studies to be
undertaken over the coming years. These studies will be directed towards the
implementation of the Plan or resolving Special Study Areas.
• Zoning By -law Update
The entire zoning by -law will be reviewed to implement the provisions of
the new Official Plan.
• Courtice Main Central Area Study
Secondary planning and urban design study for the Courtice Main Central
Area will commence subject to funding from the major landowners.
12
Nix
technical advisory committees to these studies. In addition, the Director is a
member of the Association of Planning Directors of Ontario and participates in
meetings of the Durham Region Planning Directors.
Projects and Studies
In 1995, Planning Staff participated in or commented on the following projects, or
policy matters:
• Highway 401 Widening and Barrier Studies
• Federal Environment Assessment on St. Marys Dock Expansion
• GTA Transportation Study
• Durham Transportation Review
• Proposed Amendments to the Durham Regional Official Plan on New
Format Retailing, Industrial and Agricultural Policies
• Two plans of subdivision and related zoning applications in the City of
Oshawa
Waterfront Regeneration Trust
Planning staff are members of the Steering Committee for the Lake Ontario
Greenway Strategy, a key component of the work of the Waterfront Regeneration
Trust. The Strategy and various related studies were released this year. The
Steering Committee continues to review common issues along the waterfront.
3.5.2 Looking Ahead
The work related to senior government planning initiatives are directed by the
priorities of other government agencies. Some of the known projects which will
require staff's attention in 1996 are identified below.
• Greater Toronto Area: The Golden Report
• Oak Ridges Moraine Strategy
14
• Preliminary Engineering - Highway 407 and Freeway Link Studies
GTA Transportation Study
In addition, there will be on -going involvement in many of the matters which staff
have been involved in previous years.
3.6 Development Charges Review
Staff have worked closely with the consultant C.N. Watson in the preparation of
the first development charges report in 1992. As a result, the Department staff
have acquired the knowledge to be able to carry out the review without the need
for consultant services. The review exercise involved co- ordinating the
background works from internal departments, as well as the Library and
Clarington Hydro.
The review has been suspended in December as a result of the announcement
from the Minister of Municipal Affairs and Housing that a new Development
Charges Act will be introduced in the spring of 1996. Once the details of the new
Act are available, our review will be reactivated.
3.7 Community Planning and Liaison
As in all previous years and throughout 1995, Department staff were actively
involved with members of the communities in the following areas:
• Local Architectural Conservation Advisory Committee
The Department provides a staff person to assist the L.A.C.A.C. Services
include technical advice on Provincial legislation and heritage designation.
Planning staff prepared a pamphlet on the "Designation Process ", provided
input to Life Safety Studies for Newcastle Village Community Hall and
Orono Town Hall and regularly update the heritage inventory as
assessments are completed.
15
• Healthy Communities Committee
The Department also provides a staff liaison person to the Healthy
Communities Committee and assists the Committee in exploring various
issues leading to a better quality of life for local residents.
• Speaking Engagements
Several times a year, the Department staff spoke at various community
group meetings as well as spoke as various local schools.
• Ontario Hydro Site Planning Committee
The Director is a member of the Ontario Hydro Site Planning Committee
which meets several times a year. The Committee examines various site
planning and development issues pertaining to surplus lands within the
Darlington Generating Station property.
3.8 Waterfront Trail
A large portion of the Waterfront Trail from Trenton to Burlington was completed
in May 1995. Clarington's portion of the Trail represents the largest section of the
entire Trail. An initial trail, including the use of existing roads for connecting
sections, was completed with the assistance of many local Trail partners,
including the Central lake Ontario Conservation Authority, the Ministry of Natural
Resources, Ontario Hydro and the Region of Durham. On June 1st, Clarington
celebrated the Trail opening. Council, staff, our Trail partners, and the community
were joined by the Honourable David Crombie, to celebrate the completion of the
Trail.
In 1996, staff will continue to seek appropriate alignments between Bennett Road
and Cobbledick Road. Wherever possible, as opportunities arise and resources
permit, further sections of off -road trail will be secured and built to complete the
ultimate Trail. The Waterfront Trail Implementation Committee will continue to
16
X47
work on enhancing portions of the existing trail, where appropriate, with signage,
seating areas and surface treatments.
3.9 Enquiries
One of the most under -rated tasks that subsequently consumes considerable staff
time is providing enquiry services at the front counter and over the telephone.
Despite the large volume of enquiries, staff have provided reasonably fast service
to both counter and telephone enquiries; Staff have found over the past several
years that the enquiries have not only grown in number but have also increased
substantially in terms of the amount of time spent on the majority of requests due
to the nature and detail of the information being requested. The degree to which
any property evaluation is being carried out today dictates a more thorough
investigation to include, not only the current and general information is provided,
but also a more "historical" approach.
17
4. THE BUILDING DIVISION FUNCTIONS
4.1 Overview
The primary purpose of the Building Division is to carry out the responsibility the
Building Code Act imposes on each municipality. That is the administration and
enforcement of the Act and regulations made hereunder... the Ontario Building
Code. The goal in carrying out that responsibility is to provide assurance to the
community at large that buildings constructed in the municipality will meet
structural, fire and health safety requirements as set out in the Building Code.
This is done through plan review on submission of a permit application and
inspections during the construction process.
In addition to building, demolition and pool fence permits are issued by the
Building Division and sign permit applications are reviewed for Building Code
compliance.
4.2 Building Permit Process
4.2.1 Plans Examination
To obtain a permit, the owner or an agent must file an application by completing
the prescribed form available in the Building Division. Every application must be
accompanied by plans and specifications and the required fee.
Permit plans are reviewed by the plans examiner to ensure the proposed
construction complies with the Ontario Building Code. These review often
discover problems with the proposed construction before it gets underway.
4.2.2 Permit Target Date
Target dates represent the level of service being provided by Municipal staff on
building permit application turn around times. It should be noted that target dates
are only achievable when the following prerequisites are met:
(a) application complete with proper drawings, required information and fees
m
549
(b) no revision s required for non compliance with the Building Code, zoning,
external agencies, etc.
(c) clearances or approvals from external agencies received within the target
date
(d) all applicable planning approvals have been granted
The results of our monitoring for the past year, January 1, 1995 to December 1,
1995 are as follows:
4.2.3 Inspections
Inspections ensure all construction taking place within the municipality satisfies
the requirements of the Ontario Building Code. The Code identifies specific times
during the construction process when the building inspector and the plumbing
inspector must be on site for an inspection. For example, a residential dwelling
requires the following mandatory inspections including: service connections,
iK
550
No. of
Permits
% Targets
TOTAL
800
100%
Met target date
567
70.9%
Over target date
32
4.0%
Over target date due to reasons beyond Staff control
a) Pending applicant to meet conditions of Subdivision
Agreement
12
1.5%
b) Held at applicant's request or no action by applicant
34
4.2%
c) Building Code deficiencies
78
9.8%
d) Lot Grading deficiencies
24
3.0%
e) Zoning By -law Amendments /Committee of
Adjustment
13
1.6%
f) External agencies requirement not met
15
1.9%
g) Pending site plan agreement execution
25
3.1%
800
4.2.3 Inspections
Inspections ensure all construction taking place within the municipality satisfies
the requirements of the Ontario Building Code. The Code identifies specific times
during the construction process when the building inspector and the plumbing
inspector must be on site for an inspection. For example, a residential dwelling
requires the following mandatory inspections including: service connections,
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550
footing, foundation, framing, insulation, plumbing, and final inspections. Where
corrections are required, the inspector will have to re- inspect. In 1995, the
Department's inspectors carried out a total of 8,337 inspections involving all
building construction and related plumbing and service installations.
4.3 Building Activities
Building activities for 1995 and comparable figures for 1994 are provided for in
the following tables.
NEW HOME CONSTRUCTION
1994
1995
No. of Permits Issued
1189
785
VALUE OF CONSTRUCTION
Courtice
389
Residential
$72,513,455.
$41,455,602.
Commercial
$ 1,216,700.
$ 3,478,800.
Industrial
$ 1,836,000.
$ 551,000.
Others
$ 5,241,350.
$11,619,400.
TOTAL
$80,807,505.
$57,104,802.
Building Permit Revenue
$ 568,701.
$ 493,464.
NEW HOME CONSTRUCTION
1994
1995
Bowmanville
403
229
Courtice
389
170
Newcastle Village
4
0
Hamlets
5
3
Rural
32
45
TOTAL
833
447
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4.4 Backflow Prevention Program
The Cross Connection and Backflow Prevention Program was implemented as a
safeguard to prevent cross connections whether temporary or permanent or any
other potential connection that would allow the backflow of contaminates in the
drinking water supply system.
Meetings with the Region and other municipalities have continued over the past
year. In addition, several seminars to provide information to the public have been
held with owners or representatives of buildings, such as hospitals, schools, in
attendance.
Both the Ontario Building Code and the Region's Water System By -law require
that backflow devices be installed in certain instances. The Building Code covers
new buildings and the Region's By -law applies to existing buildings.
Beginning early in 1996, the municipalities will provide the Region with lists of
buildings considered to be higher hazard such as industrial, institutional,
commercial and multi family. The Region will send a letter to the owner of the
building requesting that a cross connection and backflow prevention be
completed in a specified time. The owner will arrange for the work to be
completed under the provisions of a building permit (for plumbing) and on
completion the work will be inspected by the plumbing inspector.
4.5 Miscellaneous
During the latter part of last year, staff spent a considerable amount of time in
preparing for the Coroner's inquest that resulted from a fatal accident on one of
the bleachers at Mosport during the summer of 1994. This involved a number of
meetings with the coroner's office, the crown attorney and our own solicitor. Two
Building Division staff members and the Director of Planning attended the inquest.
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The jury recommendations included ambulance service, track personnel, the
municipality and a suitable Provincial Ministry to regularly inspect bleachers.
Those involving the municipality were (a) the implementing of policies and
procedures to monitor building permits still being processed and (b) fines to
owners who start building without permits. In the coming year, staff will be
spending some time reviewing and following through with the Coroner's
recommendations.
4.6 Looking Ahead
From all signs, it appears 1996 may not show any major increase in building
activity from last year. However, we do expect significant improvement in the
commercial sector as a couple of large commercial projects are poised to
proceed this year. This should provide good news to the Municipality particularly
in terms of improvement to its non - residential assessment base and the creation
of local employments.
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5. ADMINISTRATIVE TECHNICAL SUPPORT SERVICESAND MISCELLANEOUS
TASKS
5.1 Overview
In addition to and in support of the main functions of planning and building, the
Department also provides several administrative and technical services serving the
Department, the Municipality as well as the general public. These miscellaneous
services are summarized as follows:
5.2 Graphic and Mapping Services
In addition to preparing various maps for reports, notices and studies, the
Planning Department maintains several map bases and mapping products for sale
to the public. Graphic Services staff assign house numbers and regularly update
the Street Index for use by all emergency services and others. The Planning
Department also provides graphic services to other Departments including the
preparation of displays and thematic maps.
The use of the AutoCad work stations is improving the timeliness and quality of
mapping as existing map products are transferred into digitized map bases. The
technology is allowing for the ready transfer of information by diskette. All
mapping associated with the Official Plan Review has been prepared using
AutoCad.
For 1996, graphic services will continue to support the work program undertaken
by the Department. Existing map products will be updated regularly. The
Planning Department will continue to provide graphic services to other
Departments.
5.3 Clerical Services
The Administrative Division provides non - technical services to all divisions within
the Department. These services are ongoing in nature and provides secretarial
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and clerical functions to the technical and professional staff in the Department
including purchasing and budgeting functions. In addition, the clerical staff also
look after the two busy counters and provide reception services to the general
public including sales of maps and publications.
Although a clerical staff is assigned to each division, they are trained in all
operational procedures of the Department and thus are able to provide back up
or assistance to any division where the needs are required due to workload,
sickness or vacation. Occasionally, clerical staff are assigned to other
Departments on a temporary basis for emergency need purpose.
5.4 School Crossing Guard Program
Administration of the School Crossing Guard Program includes the advertising
and hiring of crossing guards, provides training and instructions, monitors daily
attendance and coverage at all time in all crossing locations in the event of
illness. This function has been carried out by one of the clerical staff who reports
directly to the Director.
In 1995, Council approved two (2) additional crossing guards bringing the total
number to 21 which are distributed as follows:
Bowmanville 10 Courtice 4
Newcastle Village 3 Newtonville 1
Mitchell Corners 1 Rovers 2
5.5 Geographic Information System (G.I.S.)
Computer Services Division is co- ordinating a municipal review of G.I.S. needs
with the assistance of a consultant. This corporate approach is being utilized to
design and build a system. This will allow for cost - effective technology to be
introduced to meet the future needs of the Municipality. Planning staff have
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participated in this effort and hope to take a more active role with the completion
of the Official Plan Review.
5.6 Property Acquisition
In the past, the Director has provided assistance to the Chief Administrative
Officer's office with respect to various property matters, including negotiation,
public land acquisition, land exchange etc. This includes the acquisition of the
former sewage treatment plant land from the Region at Liberty Street and
Highway 401; and the Ontario Hydro land at Wilmot Creek.
In 1996, it is anticipated that the Department will phase out its current involvement
in property matters which will be assumed by the property manager who reports
to the Chief Administrative Officer.
5.7 One -Stop Shopping Committee
The One -Stop Shopping Committee was introduced in 1994 in an effort to assist
potential industrial and commercial entrepreneurs wishing to establish new
operations within the Municipality or expanding existing facilities. This Committee
is chaired by the Senior Staff of the Department who has the responsibility of
ensuring that the Committee fulfils its mandate in expediting the municipal
approval of any specific application. The Committee, itself, is composed of one
representative from each municipal department. Although there were only a
handful of Committee meetings scheduled that required full attendance by all
departments, representatives of the Planning, Public Works, and Economic
Development Departments met on several occasions with potential business
representatives to discuss and provide information on the Municipality of
Clarington. Staff will continue to give priority to all industrial and commercial
applications and contacts seeking information on the merits of operating business
in the Municipality.
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5.8 Planning Services to Other Departments
As in the past, the Planning Department is cognisant of the variety of functions of
the other Municipal, departments and has attempted to provided assistance
through its expertise when requested. Information with respect to forecasts in
assessment growth and building permit activities have been provided for use in
the budgetary discussions. The Commercial Profile sheets that were prepared
containing application activities, land use requirements and status of potential
commercial development have been found to be extremely beneficial to the
Economic Development Division. Staff has assisted in park planning and tree
preservation issues throughout the various stages of development that takes place
before a subdivision has been finalized. Mapping and graphic services have been
offered to other departments as well as staff assistance to the Chief
Administrative Officer as the need arises. A most recent example would include
staff's involvement in the Senior's Centre evaluation proposal.
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