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HomeMy WebLinkAbout2026-02-10Historic Downtown Bowmanville Business Centre (BIA) Board of Management Meeting Minutes Tuesday February 10, 2026; 6:30pm Virtual Meeting 1. Attendance In Attendance: Ron Hooper, Chair Laura Holmes, Secretary Gerri Lucas, Treasurer Lloyd Rang, Council Representative (depart 7:21pm) Cathy Holmes, Director Edgar Lucas, Director Bonnie Wrightman, CBOT representative Paul Pirri, MOC Ec Dev Director Regrets: Erin Kemp, Director Delegations Present: none 2. Call to Order The Chair called the meeting to order. 3. Land Acknowledgement The Chair read the land acknowledgement statement. 4. Presentation by Delegations The Chair recognized that no delegations were present. 5. Updates from Community Partners (a) CBOT B. Wrightman shared the shop local campaign is live. Networking event Feb 19 at 5pm at Markets and Talk of the Town will cater. CBOT coffee hour with Roam/Nest at 9am Apr 10. Mayor’s address at CTMP on March 24. There are a few tickets remaining for Breakfast with MP Jivani on Feb 13 at Rickard. (b) Invest Clarington P. Pirri advised that the CIP review is underway and the survey is live. High level conversations about patio program occurring and seeking feedback from BIAs and other stakeholders. Shared a short presentation on screen about patio programs in other jurisdictions. Install on sidewalk or install in curb lane – Bowmanville has had both types. Reviewing options for safety barriers. Barriers could result in loss of additional parking. Priority is to improve safety. No change in patio fees for 2026. BIA requests that patios continue to follow previous arrangement for install following Maplefest and removal prior to Applefest. *** At 7:04pm the Chair requests a special provision to allow Director Report – Council Liaison (11.a.) to proceed following updates from community partners. *** 11.a) Council Liaison Historic Downtown Bowmanville 2 FEBRUARY 2026 Business Centre (BIA) L. Rang shared that Council ratified funding for Jury Lands Foundation to shore up Camp 30 cafeteria building. Courtice waterfront deferred to later Council meeting based on lots of feedback for improving plan. Bowmanville waterfront there was an error in notice period so consultation period is extended. L. Rang moved a motion at Council to instruct staff to find major event space in Bowmanville (eg. Ribfest needs large space). Land to west of rec centre at bottom of Maple Grove Road has been purchased by Municipality to be developed as recreation and event space. L. Rang announces that he will not run for another Council term. Nominations start May 1 and offers to speak with anyone interested in running. Road work is taking place around town hall. Snowbank removal review is underway by Public Works and will look at trigger point for downtown snow bank removal. Parking meters are solar powered and some panels were covered in snow and stopped working. Looking at upgrading battery for longer storage capacity in meters. Suggests that municipal staff should work with CBOT and BIAs to come up with recommendations or guidelines for how businesses handle recycling collection. Cautions that there are individuals/companies misrepresenting themselves as preferred or recommended providers for blue box collection. Question when new event space will open – L. Rang states staff hopeful to have event space usable by summer or fall. The Chair asked about removal of parking spaces on main street. The Chair is concerned that prime parking locations are being lost even if additional spaces are being added. L. Rang has used and appreciates the new parking spaces installed on Temperance Street south of King. ** L. Rang departed at 7:21pm** 6. Adoption of Minutes Moved by C. Holmes, seconded by E. Lucas THAT the minutes of the meeting of January 20, 2026 be approved as circulated. CARRIED 7. Business Arising from Previous Minutes None 8. Consent Items - Correspondence Correspondence was received from i. Traffic coordinator regarding notice of parking changes downtown ii. Newcastle BIA regarding proposal sent to their BIA for property maintenance, waste & blue box collection Moved by L. Holmes, seconded by C. Holmes THAT the correspondence be received for information. CARRIED 9. Consent Items – Discussion 8.ii. The Chair states that he received a phone call at his business from an individual, most likely the same person that sent the proposal to Newcastle BIA, regarding blue box collection. The person claimed to be representing other businesses within the BIA. The Chair passed the information along to Councillor Rang who advised that there are several companies attempting to take advantage of the upheaval caused by the recycling changes and Historic Downtown Bowmanville 3 FEBRUARY 2026 Business Centre (BIA) that the BIA and its members should be very cautious. Suggestion to send a message to BIA members advising such caution and to use the resource hub compiled by CBOT. 10. Treasurer’s Report The Treasurer presented the following: i. $319876 in current account, includes large deposits of vendor fees ii. OBIAA membership paid Moved by G. Lucas, seconded by L. Holmes THAT the Treasurer’s Report be adopted as presented. CARRIED 11. Directors’ Reports (a) Council Liaison – ** see report in section 5 ** (b) Events – C. Holmes reported that Maplefest vendor booths are over 90% booked. Girls Night Out in April. Meet the Easter Bunny in April. (c) Membership Relations – G. Lucas reported that flowers sent to new businesses The Pilates Boutique and Expat Lawyers. Kings Milk is vacant. Construction work ongoing at former Gift Hunter location. Question about Bowmanville Farmers Market returning to Central School. Ribfest is back at Rickard but believes date has changed. (d) Streetscape – E. Lucas reported that he met with Mariano at Public Works and they have approved design of the new flower basket holders. Works crew is unable to do install. Welder is going to do a sample of new holder. Once sample made E. Lucas will arrange for Board to meet to determine number of holders per pole. 90 summer baskets installed in 2025 – existing hangers are one or two per pole. (e) Communications – L. Holmes reported that members were sent emails about BIA bank notes, completion of CIP survey, and notice of 2026 event dates. Reminder email will be sent about CIP survey before March 1 deadline. Email directing members to use CBOT resource hub for blue box and cautioning about misrepresentation will be sent. (f) Website & Social Media – L. Holmes reported that business directory has been updated. 12. New Business Historic Downtown Bowmanville 4 FEBRUARY 2026 Business Centre (BIA) (a) Anniversary of downtown fire Planning for a respectful gathering has not started. Concerns raised about ongoing poor weather for outdoor event. Suggestion to recognize anniversary on social media. Moved by E. Lucas, seconded by C. Holmes THAT planning for outdoor respectful gathering does not move forward. CARRIED 13. Date of Next Meeting The next meeting of the Board of Management is scheduled to be held on Tuesday March 10, 2026 commencing at 6:30pm, virtually. 14. Adjournment Moved by E. Lucas, seconded by L. Holmes THAT the meeting adjourn. CARRIED The meeting adjourned at 7:49pm.