HomeMy WebLinkAbout2026-03-02
General Government Committee
Post-Meeting Agenda
Date:March 2, 2026
Time:9:30 a.m.
Location:Council Chambers or Electronic Participation
Municipal Administrative Centre
40 Temperance Street, 2nd Floor
Bowmanville, Ontario
Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for
accessibility accommodations for persons attending, please contact: Laura Preston, Temporary
Committee Coordinator, at 905-623-3379, ext. 2106 or by email at lpreston@clarington.net.
Alternate Format: If this information is required in an alternate format, please contact the
Accessibility Coordinator, at 905-623-3379 ext. 2131.
Collection, Use and Disclosure of Personal Information: If you make a delegation, or presentation,
at a Committee or Council meeting, the Municipality will be recording you and will make the
recording public on the Municipality’s website, www.clarington.net/calendar. Written and oral
submissions which include home addresses, phone numbers, and email addresses become part of
the public record. If you have any questions about the collection of information, please contact the
Municipal Clerk.
Noon Recess: Please be advised that, as per the Municipality of Clarington’s Procedural By-law,
this meeting will recess at 12:00 noon, for a one hour lunch break, unless otherwise determined by
the Committee.
Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or
placed on non-audible mode during the meeting.
Copies of Reports are available at www.clarington.net/archive.
The Revised Agenda will be published on Wednesday after 12:00 p.m. Late items added or a
change to an item will appear with a * beside them.
Pages
1.Call to Order
2.Land Acknowledgement Statement
3.Declaration of Interest
4.Announcements
5.Presentations/Delegations
5.1 Delegation by James St. John, Central Building and Construction Trades
Council, Alton Anderson, and Donald Lush, Regarding Fair Wage Policy
4
5.2 Delegation by Cathy Abraham, Regarding a Request for a Review of
Implementing a Walking School Bus Program
11
*5.3 Delegation by Libby Racansky, Regarding Item 6.6, Report LGS-012-26
Proposed Use of Roads and Boulevard By-law
15
*5.4 Delegation by Sarto Provenzano, Regarding Item 6.8, Report CAO-002-
26 - Hate Has No Home in Clarington
21
5.5 Presentation by Mary-Anne Dempster, Chief Administrative Officer,
Regarding a Year in Review
32
6.Consent Agenda
6.1 FSD-009-26 - Appointment of a Deputy Treasurer 45
6.2 FSD-011-26 - 2025 Annual Council and Local Board Appointees
Remuneration
49
6.3 FSD-012-26 - 2025 Annual Commodity Hedging Report 54
6.4 LGS-004-26 - Staff Accomplishments Annual Report - 2025 61
6.5 LGS-010-26 - Public Event Alcohol Permit Municipal Designation 72
6.6 LGS-012-26 - Proposed Use of Roads and Boulevards By-law 96
6.7 PUB-001-26 - Social Awareness Crosswalk Maintenance 132
General Government Committee Agenda
March 2, 2026
Page 2
6.8 CAO-002-26 - Hate Has No Home in Clarington 139
6.9 PDS-020-26 - Parks, Recreation and Culture Master Plan – 2025 Annual
Progress Report
160
6.10 PDS-023-26 - Request for Additional Funding for Anticipated Budget
Shortfall – Liberty Street Reconstruction – Longworth Avenue to
Concession Road 3 - Streetlighting
183
7.Items for Separate Discussion
7.1 LGS-011-26 - Appointment to the Clarington Heritage Committee and
Bowmanville Santa Claus Parade Committee
187
(Attachment 1 to Report LGS-011-26 Distributed Under Separate Cover)
8.New Business
8.1 Request for a Review of Traffic and Safety on Liberty Street (Councillor
Traill)
191
*8.2 OSAP Funding Changes (Councillor Elhajjeh)192
9.Confidential Items
9.1 LGS-009-26 - Collective Bargaining with Clarington Professional
Firefighters Association, Local 3139
Municipal Act, 2001 Section 239 (2) (d)
9.2 LGS-015-26 - 200 Baseline Road Disposition
Municipal Act, 2001 Section 239 (2) (c) and (k)
10.Adjournment
General Government Committee Agenda
March 2, 2026
Page 3
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from St. John
Date:Tuesday, January 20, 2026 2:00:58 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Fair Wage Policy for the Municipality of Clarington
Action requested of Council
To consider Community Benefits and a Fair Wage Policy
Date of meeting
2/2/2026
Summarize your delegation
We are requesting that Council consider adopting Community Benefits
and a Fair Wage Policy for the Municipality of Clarington
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Councillor Granville Anderson
Will you be attending this meeting in person or online?
In person
First name:
James
Single/Last name
St. John
How to pronounce your name:
Saint Jon
Firm/Organization (if applicable)
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Central Ontario Building & Construction Trades Council
Job title (if applicable)
Business Manager
Address
Town/Hamlet
Toronto
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
Yes
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
No
I acknowledge that the Procedural By-law Permits seven
minutes for delegations and five minutes for Public Meeting
participants.
Yes
[This is an automated email notification -- please do not respond]
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Municipality of Clarington
General Government Committee Meeting Resolution
DATE: March 2, 2026
MOVED BY Councillor Anderson
SECONDED BY Councillor Rang
Whereas The Central Ontario Building & Construction Trades Council (COBT) along
with the International Union of Painters and Allied Trades (IUPAT) has requested the
Municipality of Clarington consider adding a fair wage policy to its Procurement By-law
per the document “COBT Submission to the City of Clarington Regarding Fair Wage
Policy.”
Now therefore be it resolved that Council request Staff to research and report back to
Council with recommendations on the request for implementation of a fair wage policy.
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From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from ABRAHAM
Date:Wednesday, February 18, 2026 9:31:06 AM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Walking School Bus
Action requested of Council
not approve motion as presented
Date of meeting
3/2/2026
Summarize your delegation
I believe there are problems with the recommendation as presented
Have you been in contact with staff or a member of Council
regarding your matter of interest?
Yes
Name of the staff member or Councillor.
Mayor Foster
Will you be attending this meeting in person or online?
In person
First name:
CATHY
Single/Last name
ABRAHAM
How to pronounce your name:
Cathy Abraham
Address
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Town/Hamlet
Newcastle
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
No
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
No
I acknowledge that the Procedural By-law Permits seven
minutes for delegations and five minutes for Public Meeting
participants.
Yes
[This is an automated email notification -- please do not respond]
Page 12
Municipality of Clarington
General Government Committee Meeting Resolution
DATE: March 2, 2026
MOVED BY Councillor Traill
SECONDED BY Councillor Anderson
Whereas Walking School Buses (organized groups of children walking to school
together under adult supervision) have been shown to improve student safety,
promote healthy physical activity, reduce traffic congestion near schools, and
decrease greenhouse gas emissions from vehicles; and
Whereas many families in the Municipality of Clarington face barriers to safe,
active school travel due to concerns about traffic, distance, and lack of
supervision; and
Whereas successful Walking School Bus programs in other municipalities have
demonstrated increased rates of walking to school, improved community
engagement, reduced traffic and congestion near the schools thereby creating
safer and more accessible neighbourhoods (including making it easier to access
side streets by emergency vehicles); and stronger connections between families,
schools, and neighbourhoods; and
Whereas such programs can be supported at relatively low cost, through
coordination with schools, the Kawartha Pine Ridge District School Board, parent
volunteers, and Municipal Staff; and
Whereas the Canadian Cancer Society has established a framework for
implementation of the Walking School Bus program that can be adopted and
applied in Clarington.
Therefore, be it resolved that the Municipality of Clarington directs staff to
research and report back on feasibility of implementing a Walking School Bus
Program in partnership with the Kawartha Pine Ridge District School Board,
parent volunteers, using the Canadian Cancer Society template as a precedent
to:
1. Establish three pilot routes at select elementary schools: the Duke of
Cambridge PS (154 within walking distance), GJ MacGillivray (704 within
walking distance); and Dr Ross Tilley (497 within walking distance); and
2. Advise regarding resource implications, so any potential impacts on
existing work plans and budgets are clearly understood and address the
feasibility of sharing any costs with the Kawartha Pine Ridge District
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School Board, as well as explore potential funding opportunities through
provincial, federal, or non-profit active transportation and public health
grants to offset program costs; and
3. Recruit and train volunteers in collaboration with the schools, the
Kawartha Pine Ride District School Board, parent organizations and any
interested community partners; and
4. Provide safety resources, promotional materials, and modest logistical
support; and
5. Report back to the new Council (within 6 months) on the implementation
on the pilot project with a start date of spring 2027; and
6. Monitor the pilot program in the spring of 2027 to report back on the
outcomes of the pilot program, including recommendations for broader
implementation, in the fall of 2027.
Page 14
From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Racansky
Date:Wednesday, February 25, 2026 11:56:07 AM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
Boulevard By-law
Action requested of Council
Discuss concerns with new bylaw
Date of meeting
3/2/2026
Summarize your delegation
Road salt use at the groundwater recharge/discharge area such as
Courtice. This issue has to be dealt with by Council before my
delegation on Boulevard By-law because it relates to
Have you been in contact with staff or a member of Council
regarding your matter of interest?
No
Report number (if known)
LGS-012-26
Will you be attending this meeting in person or online?
In person
First name:
Libby
Single/Last name
Racansky
Address
Page 15
Town/Hamlet
Courtice
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
Yes
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits seven
minutes for delegations and five minutes for Public Meeting
participants.
Yes
[This is an automated email notification -- please do not respond]
Page 16
List of Bylaws for Courtice north according to Agreements, all wetlands, creeks and streams
at other sites in Clarington:
1.Penalty for invasive species on property
2.No trespass to private properties
3.No light trespass
4.No salt use in Courtice north, all wetlands, creeks
5.No diverting groundwater or runoff to ditches (elimination)
Exemptions for valid reasons
from other staff proposed
bylaws
Put the sign NO dumping
back, build eco-passages
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From:no-reply@clarington.net
To:ClerksExternalEmail
Subject:New Delegation Request from Provenzano
Date:Monday, February 23, 2026 9:25:56 PM
EXTERNAL
A new delegation request has been submitted online. Below are the
responses provided:
Subject
CAO-002-26 Council Policy Respectful Conduct
Action requested of Council
Acknowledgement
Date of meeting
3/2/2026
Summarize your delegation
Responding to Council Policy CAO-002-26. Clarification of items in
report.
Have you been in contact with staff or a member of Council
regarding your matter of interest?
No
Will you be attending this meeting in person or online?
In person
First name:
Sarto
Single/Last name
Provenzano
How to pronounce your name:
Sarto Provenzano
Address
Town/Hamlet
Page 21
Courtice
Postal code
Email address:
Phone number
Do you plan to submit correspondence related to this matter?
Yes
Do you plan to submit an electronic presentation (i.e.
PowerPoint)? If yes, the file must be submitted to the
Municipal Clerk’s Department by 2 p.m. on the Friday prior to
the meeting date.
Yes
I acknowledge that the Procedural By-law Permits seven
minutes for delegations and five minutes for Public Meeting
participants.
Yes
[This is an automated email notification -- please do not respond]
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Advancing our
community’s priorities
2025
Year in
Review
Page 32
2025 Year in Review:
Marking the midpoint of
our 2024 -27 Strategic Plan
With input from nearly 2,500 residents,
Clarington's Strategic Plan is designed
to be reflective of Council and the
community’s collective aspirations.
Our 2025 Year in Review shares our
progress toward advancing our Plan’s
objectives, brought to life through
community-centred stories.
Page 33
Building organizational maturity
through strategic planning
Clarington's strategic planning has evolved to
support a growing, more complex municipality:
With the current Strategic Plan , Clarington is:
•Strengthening execution discipline and embedding the Plan more
deeply into how the organization operates and makes decisions
•Continuing to enhance reporting through two complementary tools:
1.Year in Review: Annual, high-level snapshot, featuring
achievements and milestones across the organization
2.Strategic Plan webpage: NEW! Added year-end status
updates down to the action-item level
2019 to 2022 Plan 2024 to 2027 Plan
5 Priorities/Goal Areas 3 Pillars with 44 Priorities
15 Actions 101* Actions
*2 additional actions have been deferred by Council,G.1.4.1 - Launch a small
business incubator and G.1.4.2 - Take steps to attract businesses for incubationPage 34
Halfway Through: How we’re
progressing at the end of 2025
94% of the 99 action items* are in
progress or complete, with nearly
a third fully delivered.
Many actions span multiple years and
require phased implementation, partnerships,
or approvals. We’re keeping the momentum
going to deliver on the priorities that matter
most to our residents.
*2 additional actions have been deferred by Council,G.1.4.1 - Launch a small
business incubator and G.1.4.2 - Take steps to attract businesses for incubation
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99 Strategic Plan Action Items*
*2 of the original 101 Action Items have been postponed by Council
Page 36
Over 100 stories that
impact community life
From investments and upgrades to
community-focused programs, readers
can learn about how we’re improving
services, expanding opportunities, and
creating better experiences for residents,
families, and businesses.
It features over 100 stories from the past
year from across the organization, with
key highlights from each of our pillars:
Lead, Connect, and Grow Responsibly.
Page 37
More spaces and opportunities
for community connection
Featuring over 100 community-centred stories, including:
•Our cover story! We broke ground on our
new rec centre in south Bowmanville –
our biggest community build yet at 172,000 sq. ft.!
•We had a full calendar of events, including our
Canada Day celebrations that drew a record -breaking
20,000 attendees
•Important initiatives like the Together We Are
Clarington campaign continue to foster belonging
and celebrate our community’s diversity
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Public engagement
remained a top priority
Featuring over 100 community-centred stories, including:
Our Clarington Connected engagement kiosks were
recognized for making public engagement more visible,
accessible, and part of everyday life, receiving the 2025
Excellence in Innovation Award from Municipal Service
Delivery Officials (MSDO).
Since launch in late 2023, through Clarington Connected
we’ve gathered feedback on:
•56 projects and proposed developments
•60,000 engaged residents
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Efforts that drive local
economic growth
Featuring over 100 community-centred stories, including:
•Launched a new Investment Attraction
Strategy focused on industries that create
jobs, diversify our economy, and support the
services residents rely on
•Welcomed 21 new businesses
and 130 new jobs
•Generated $1.3 million in economic impact
from filming, including Season 4 of Netflix’s
Ginny & Georgia
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Ongoing dedication to
support health and safety
Featuring over 100 community-centred stories, including:
•Launched Clarington’s new Physician
Recruitment Incentive Program
•Our firefighters answered 877 emergency
calls for help
•Our Animal Shelter cared for more than
250 of our furriest residents
•Continued support for the Bowmanville Hospital
redevelopment project and celebrated the opening
of Marigold Hospice Care
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A long-term view for vibrant
parks and complete neighbourhoods
Featuring over 100 community-centred stories, including:
•Advanced the Parks, Recreation and Culture Master Plan:
•Secured 20 hectares for the future Sports and Event
Grounds
•Moved trail design forward at the former Bowmanville
Zoo lands
•Opened two outdoor refrigerated rinks
•We’re helping to shape the decades ahead through work on:
•Waterfront Strategy
•Six Secondary Plans
•Securing an Affordable Housing Agreement in Courtice
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Residents continued to benefit
from strong, efficient operations
Featuring over 100 community-centred stories, including:
•Generated $2 million+ in operational efficiencies
through continuous improvement initiatives since
launch in late 2023
•Secured $10.7 million+ in external funding through
centralized Grant Administration Program in 2025
•Continue to grow our data-driven culture
•Launched Clarington’s first-ever People Strategy to
strengthen the workforce that serves our community
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Starting this week, we will be sharing the
2025 Year in Review with Clarington across
our digital platforms and in our facilities.
Residents are encouraged to subscribe to
our newsletters and follow us on social media
to get the latest on what’s happening across
our community.
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Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 2, 2026 Report Number: FSD-009-26
Authored By: Trevor Pinn, Deputy CAO/Treasurer
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Appointment of a Deputy Treasurer
Recommendations:
1. That Report FSD-009-26, and any related delegations or communication items, be
received;
2. That the By-law attached to Report FSD-009-26, as Attachment 1, be approved; and
3. That all interested parties listed in Report FSD-009-26, be advised of Council’s
decision.
Page 45
Municipality of Clarington Page 2
Report FSD-009-26
Report Overview
This report seeks Council approval of a housekeeping by-law regarding the appointment of
Municipal Officers, specifically the appointment of a deputy treasurer and repeal a previous
appointment.
1. Background
1.1 According to the Municipal Act, 2001, Council may appoint one or more deputy
treasurers “who shall have all the powers and duties of the treasurer under the
Municipal Act, 2001 and any other Act” (ss.286(2)).
1.2 As the position of Treasurer is a statutory officer it is recommended that there should be
at least one deputy treasurer appointed who would be able to fulfill the role of the
Treasurer in their absence (vacation, illness, work-related absence).
1.3 On July 7, 2020, Council passed By-law 2020-047 to appoint Michelle Pick as the
Deputy Treasurer and to appoint her as the alternate Clarington member on the Durham
Municipal Insurance Pool (DMIP) board.
1.4 In September 2023, Council approved that the Manager, Financial Planning would also
be a deputy treasurer. This appointment varies from the other appointment as it does
not appoint this person to the DMIP board.
1.5 On January 19, 2026, Jaclyn Paterson, who had been in the acting position since July
15, 2025 accepted the permanent role as Manager, Financial Planning/Deputy
Treasurer.
1.6 The attached by-law is to formally rescind the appointment of the previous Manager,
Financial Planning/Deputy Treasurer and appoint the incumbent.
2. Financial Considerations
Not Applicable.
3. Strategic Plan
Not Applicable
4. Climate Change
Not Applicable.
Page 46
Municipality of Clarington Page 3
Report FSD-009-26
5. Concurrence
Not Applicable.
6. Conclusion
It is respectfully recommended that the draft by-law to appoint Jaclyn Paterson, CPA as
a deputy treasurer be approved
Staff Contact: Trevor Pinn, CPA, CA, Deputy CAO/Treasurer, 905-623-3379 ext. 2602 or
tpinn@clarington.net.
Attachments:
Attachment 1 – Draft By-law to appoint a deputy treasurer
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 47
Attachment 1 to Report FSD-009-26
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law 2026-xxx
Being a by-law to appoint a deputy treasurer.
Whereas subsection 286 (2) of the Municipal Act, 2001 grants the Municipality authority
to appoint a deputy treasurer who shall have all the powers and duties of the treasurer
under the Municipal Act, 2001 and any other act;
Now therefore, the Council of the Municipality of Clarington enacts as follows:
1. That Jaclyn Paterson be appointed as a deputy treasurer for the Corporation of
the Municipality of Clarington.
2. That By-law 2023-057 be repealed.
3. That this by-law shall come into force and effect on the date of passing.
Passed in Open Council this ___ day of March, 2026.
_____________________________________
Adrian Foster, Mayor
_____________________________________
June Gallagher, Municipal Clerk
Page 48
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 2, 2026 Report Number: FSD-011-26
Authored by: Michelle Pick, Accounting Services Manager/Deputy Treasurer
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: 2025 Annual Council and Local Board Appointees Remuneration
Recommendation:
1. That Report FSD-011-26, and any related delegations or communication items, be
received for information.
Page 49
Municipality of Clarington Page 2
Report FSD-011-26
Report Overview
1. Background
1.1 The Municipal Act, 2001 Section 284(1) requires that:
“The treasurer of a municipality shall in each year on or before March 31 provide to the
council of the municipality an itemized statement on remuneration and expenses paid in
the previous year to:
(a) each member of council in respect of his or her services as a member of the council
or any other body, including a local board, to which the member has been appointed
by council or on which the member holds office by virtue of being a member of
council;
(b) each member of council in respect of his or her services as an officer or employee of
the municipality or other body described in clause (a); and
(c) each person, other than a member of council, appointed by the municipality to serve
as a member of any body, including a local board, in respect of his or her services
as a member of the body. 2001, c. 25, s. 284 (1).”
1.2 Visit the Regional Municipality of Durham’s website for information on the remuneration
and expenses of the Members of Council and Regional Council Appointees to Local
Boards.
2. Council Remuneration and Expense Reporting
2.1 A schedule detailing the remuneration and expenses paid to each Member of Council
during 2025, in accordance with By-law #2011-005, is provided in Attachment #1.
2.2 A schedule detailing compensation paid to Clarington’s representative on the Elexicon
Corporation Board of Directors during 2025, is provided in Attachment #2.
3. Financial Considerations
Not Applicable.
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Municipality of Clarington Page 3
Report FSD-011-26
4. Strategic Plan
Not Applicable.
5. Climate Change
Not Applicable.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that the report be received.
Staff Contact: Michelle Pick, Accounting Services Manager/Deputy Treasurer, 905-623-3379
x2605 or mpick@clarington.net.
Attachments:
Attachment 1 – Remuneration and Expenses for Council 2025
Attachment 2 – Remuneration and Expenses for Directors of Elexicon Corporation 2025
Interested Parties:
There are no interested parties to be notified of Council's decision.
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Attachment 1 to Report FSD-011-26
Mayor and Councillors' Remuneration and Expenses
January 1 to December 31, 2025
Mayor A. Foster 143,571.75 143,571.75 13,345.87 1,589.30 2,737.68 3,000.00 158,244.60
Councillor C. Traill 57,429.12 57,429.12 8,861.22 187.22 66,477.56
Councillor M. Zwart 57,429.12 57,429.12 8,861.22 915.84 340.90 67,547.08
Councillor G. Anderson** 57,429.12 57,429.12 8,861.22 766.10 2,246.56 69,303.00
Councillor S. Elhajjeh 57,429.12 57,429.12 8,861.22 2,682.70 603.45 69,576.49
Councillor L. Rang 57,429.12 57,429.12 8,861.22 1,906.32 68,196.66
Councillor W. Woo** 57,429.12 57,429.12 12,924.42 1,017.01 1,621.89 72,992.44
All Councillors 232.21 232.21
Total 488,146.47 488,146.47 70,576.39 8,877.27 7,969.91 3,000.00 572,570.04
Deputy Mayor - January 1 to December 31, 2025
** Regional Councillor
Notes:
1. Conferences includes payments made by the Municipality for registration fees and/or accommodations,
as well as direct reimbursement of expenses.
2. Other includes parking, meals, airfare, external kilometre reimbursement and miscellaneous charges.
Expenses includes net HST
TotalName Regular Pay
Travel
Allowance
Conferences
(Note 1)
Other
(Note 2)Gross Pay
Donation to
the
Municipality
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Attachment 2 to Report FSD-011-26
Remuneration and Expenses of
Clarington Directors of Elexicon Corporation
January 1 to December 31, 2025
M. Dempster 36,685.00$ 10,550.00$ 47,235.00$
Total 36,685.00$ 10,550.00$ 47,235.00$
director retainer & EC meetings education
Name Salary
Miscellaneous
Expenses Total
Page 53
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 2, 2026 Report Number: FSD-012-26
Submitted By: Trevor Pinn, Deputy CAO/Treasurer, Finance and Technology
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: 2025 Annual Commodity Hedging Report
Recommendation:
1. That Report FSD-012-26, and any related delegations or communication items, be
received for information.
Page 54
Municipality of Clarington Page 2
Report FSD-012-26
Report Overview
1. Background
Regulatory Requirements
1.1 Under Ontario Regulation 653/05, the Treasurer must report on an annual basis to
Council regarding the status of existing commodity hedging agreements, including a
comparison of the expected results to the actual use of the arrangements and
confirmation that they comply with the Municipality’s policies and goals.
1.2 As required by the Municipal Act, 2001, Council adopted policy CP-008 Commodity
Hedging Policy in report FSD-007-24. The Policy delegates responsibilities for
administration of the hedges and entering into contracts to secure the commodities to
the Deputy CAO/Treasurer or designate.
2. 2025 Annual Reporting Matters
Natural Gas Hedging
2.1 The Municipality has energy consulting agreement with Blackstone Energy Services
Inc., Toronto, for the provision of consulting and related services for the supply of
natural gas. Blackstone acts as an independent agent of the Municipality of Clarington
to execute direct purchase agreements.
2.2 The Municipality’s energy consumption trends have been studied since 2008. Detailed
budget estimates are made based on these consumption trends and pricing projections
of the various utilities, including natural gas, for the Municipality’s operating
departments. This information and the procurement strategy aimed at reducing risk and
stabilizing cost continue to focus on the need for a stable natural gas supply contract.
2.3 Blackstone Energy Services Inc., as directed by the Municipality of Clarington, is
authorized to enter into fixed-priced natural gas agreements as required, considering
market conditions at any given time. The Municipality’s natural gas is now supplied from
the Dawn hub.
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Municipality of Clarington Page 3
Report FSD-012-26
Hedges in Place During 2025
2.4 Staff receive regular market intelligence and analysis on the natural gas market from
Blackstone Energy Services. With the information from Blackstone, the Municipality can
proactively respond to the market conditions to ensure a secure supply source and cost
certainty where determined to be prudent.
2.5 The Municipality of Clarington has natural gas commodity hedging agreements up to
October 2027. These agreements are consistent with the Municipality’s statement of
policies and goals for using financial agreements to address commodity pricing and
costs.
2.6 In December 2022, the Municipality entered into additional hedges after consultation
with Blackstone. From November 2022 to March 2023, 20% of the supply is based on
an anticipated colder winter season. As well as for the period November 2024 to
October 2025 for 30% of the supply and for November 2025 to October 2026 for 20%.
2.7 In September 2024, the Municipality entered into additional hedges. From November
2024 to October 2025, an additional 30% of the supply was hedged based on
anticipated seasonal and market conditions. For November 2025 to October 2026, 30%
of the supply was hedged to mitigate the risk of supply fluctuations.
2.8 Based on the recommendation of Blackstone Energy Services, the Municipality entered
into the hedging agreements impacting the 2025 fiscal year, all via the Dawn hub,
shown in the following chart:
Date Range Price ($/GJ) Cost ($/m3 )
November 1, 2024 to October 31, 2025
November 1, 2025 to October 31, 2026
November 1, 2024 to October 31, 2025
November 1, 2025 to October 31, 2026
Notes: Costs are landed and do not include local toles from CDA Enbridge to Union
Dawn. Gigajoules (GJ) conversion to cubic meters (m 3) assume 1 GJ = 26 m3.
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Municipality of Clarington Page 4
Report FSD-012-26
2.9 At December 31, 2025, the Municipality had entered into the following the agreements :
Date Range Price
($/GJ)
Cost
($/m3)
Percentage
of Portfolio
November 1, 2025 to October 31, 2026
November 1, 2025 to October 31, 2026
January 1, 2026 to October 31, 2026
November 1, 2026 to October 31, 2027
2.10 The following chart shows the Enbridge natural gas rates, including transportation.
Period Weighted
Average Cost
January 1 to March 31, 2023 3
April 1 to June 30, 2023 3
July 1 to September 30, 2023 3
October 1 to December 31, 2023 3
January 1 to March 31, 2024 3
April 1 to June 30, 2024 3
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Municipality of Clarington Page 5
Report FSD-012-26
Period Weighted
Average Cost
July 1 to September 30, 2024 3
October 1 to December 31, 2024 3
January 1 to March 31, 2025
April 1 to June 30, 2025
July 1 to September 30, 2025
October 1 to December 31, 2025
2.11 Alternatively, the following graph shows the historical volatility over the past three years,
while overall we have seen a decrease in natural gas costs since 2023, there continues
to be seasonality impacts due to winter months.
$-
$0.0500
$0.1000
$0.1500
$0.2000
$0.2500
$0.3000
Q1
2023
Q2
2023
Q3
2023
Q4
2023
Q1
2024
Q2
2024
Q3
2024
Q4
2024
Q1
2025
Q2
2025
Q3
2025
Q4
2025
Weighted Average Cost
2023 to 2026
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Municipality of Clarington Page 6
Report FSD-012-26
Price on Bill
2.12 Another element of natural gas purchasing is that the Municipality sets the price on the
bill (POB). The POB is developed to estimate the average cost of the gas, factorin g in
transportation costs. Setting the price on bill reduces the fluctuations over the year,
similar to the concept behind consumer “equal billing” plans.
2.13 The POB was reviewed in July 2024 and reduced to $0.16/m3, and remained at that
level throughout 2025. In December 2025, staff consulted with Blackstone and have
maintained this level for 2026, it is anticipated that it will remain at this level for most of
2026.
2.14 The natural gas year is from November 1 to October 31. During this period the
Municipality may use more gas than estimated during the heating season and less
during the cooling season. These differences are settled in the Municipality’s account at
Blackstone with the gas suppliers. As of October 31, there may be a balance of gas
owing or a supply of gas to be sold in the market based on the gas supply obligation
from the estimate required versus actual usage. Blackstone advises the best time to
settle the gas account for the best price (or hedge price if applicable), which is settled in
the account.
2.15 The contracts met the procurement goal of reducing the risk and stabilizing the cost, as
we have a fixed source of supply for most of the estimated requirements during the
winter months at a fixed price with a reasonable consumption estimate.
Electricity Hedging
2.16 To date, the Municipality has not hedged electricity. The structure of electricity hedging
is different from natural gas. A significant portion of the large electricity accounts is the
Global Adjustment. Only the electricity commodity can be hedged, typically done in
strips during peak use periods such as summer cooling. Hedging of the electricity
commodity does not reduce the Global Adjustment charges. Blackstone does provide
market updates on the electricity market.
3. Financial Considerations
3.1 Natural gas hedging is used to reduce risk in the volatility of pricing in our natural gas
needs. Hedging provides consistent pricing on the commodity, which provides
budgetary certainty. The Municipality enters into hedging agreements where it makes
financial sense and only after consultation with commodity advisors.
3.2 The Municipality will enter into commodity hedging arrangements where there is a
financial benefit to the Municipality. These benefits could include long-term financial and
budgetary stability.
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Municipality of Clarington Page 7
Report FSD-012-26
4. Strategic Plan
Not Applicable
5. Climate Change
Not Applicable.
6. Concurrence
Not Applicable.
7. Conclusion
It is respectfully recommended that Council receive this report
Staff Contact: Trevor Pinn, CPA, CA, Deputy CAO/Treasurer, 905-623-3379 x.2602 or
tpinn@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 60
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 2, 2026 Report Number: LGS-004-26
Authored By: Yvonne Zach, Organization Development & Learning Specialist
Submitted By: Rob MacIver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO
Report Subject: Staff Accomplishments Annual Report - 2025
Recommendations:
1. That Report LGS-004-26 be received for information.
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Municipality of Clarington Page 2
Report LGS-004-26
Report Overview
1. Background
1.1 At the General Government Committee meeting of May 5, 2025, the Committee passed
the following Resolution #GG-106-25:
“That Staff be directed to report back outlining options for an annual report
recognizing the accomplishments of Staff.”
1.2 Subsequently, the following Resolution #LGS-026-25 was passed arising from Report
LGS-026-25:
“That Report LGS-026-25 be received; and
That Council direct the Chief Administrative Officer to develop and implement a
program that recognizes employee accomplishments through an annual report
presented to Council in accordance with the parameters identified in Report LGS-
026-25.”
2. Report Details
2.1 This report provides a consolidated summary of significant employee accomplishments
that includes professional achievements and contributions to the community, completed
during the previous year.
2.2 Individuals featured in Report LGS-004-26 may be invited to attend and be recognized
at the March 2, 2026 General Government Committee meeting. It is not required for
employees to attend but they may do so in person (as room permits) or watching
virtually with prior supervisory approval and ensuring operational needs are not affected.
2.3 Keynote presentations:
Name Achievement
“
”
“Clarington’s
”
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Municipality of Clarington Page 3
Report LGS-004-26
Jeannette Whynot Guest Lecturer at Ontario Tech University
Department of Social Sciences and
Humanities, ‘Connecting Strong Cities to
Challenge Hate’ course highlighting to
students the “Together We are Clarington”
campaign.
2.4 Learning and development “Honour Roll”. Employee professional achievements:
Name Achievement Institution
–
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Municipality of Clarington Page 4
Report LGS-004-26
June Gallagher Municipal Election Training
Program
AMCTO
Alison Jeschke Basic Emergency
Management Certificate
Emergency Management
Ontario
Maddie Nelles Basic Emergency
Management Certificate
Emergency Management
Ontario
Amanda Welsh Basic Emergency
Management Certificate
Emergency Management
Ontario
Sarah Raso Basic Emergency
Management Certificate
Emergency Management
Ontario
David Cachia CIO.D designation
CIO Association of
Canada – Rotman
Executive Leadership
Program
Kelly Brodofske Public Administration
Graduate Certificate, MAP
and MAFP designations
Lean Green Belt
certification
Seneca Polytechnic
Leading Edge Group
Mustafa Ashraf Ontario Association of
Property Standards Officer
Certifications MLEO(c) and
CPSO
Ontario Association of
Property Standards
Amanda Welsh and
Cassy MacDonald
CAMA Executive Assistant
Master Class Series 2
CAMA Canada
Sarah Gattie, Karen
Richardson, and
Andrei Micu
Qualified to provide expert
testimony before the OLT
Ontario Labour Tribunal
Act and the Rules of
Practice and Procedure
govern the admission and
qualification of expert
witnesses.
2.5 Volunteer community service:
Name Position Organization
2.6 Election or voluntary commitment to sit on a board that serves a professional
organization to which the individual belongs:
Name Position Organization
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Municipality of Clarington Page 5
Report LGS-004-26
2.7 Election or voluntary commitment to sit on a board that serves a community
organization in a personal capacity:
Name Position Organization
2.8 Recognition and/or awards from external and other organizations, associations, or
levels of government, etc.:
Name Award Organization
3. Conclusion
3.1 It is respectfully submitted that Council receives this report to recognize the
accomplishments and achievements of Staff in 2025.
Staff Contact: Yvonne Zach, Organization Development & Learning Specialist,
yzach@clarington.net.
Attachments:
Not Applicable
Page 65
Recognizing Staff Accomplishments
March 2, 2026
Page 66
Employee Appreciation Week begins today.
Clarington staff are highly skilled and hardworking.
These efforts enhance the quality of life for everyone who
calls Clarington home.
Today, we take a moment to celebrate and recognize the
contributions of #TeamClarington staff to our community.
The Staff Accomplishments report celebrates only a small
selection of the Clarington staff who contribute to our
workplace excellence.
Page 67
Staff Accomplishments Annual Report
The report compiles major staff accomplishments for 2025,
highlighting key achievements.
The Staff Accomplishment Report highlights the 2025
accomplishments of 32 valued individuals.
Recognizing staff achievements is important to promote
continued excellence within the municipality.
Page 68
#TeamClarington 2025 Accomplishments
Keynote and Conference Presentations
Delivering keynote speeches and conference presentations
that showcased expertise and leadership in professional
settings.
Volunteers and Board Members
Volunteers and elected board members supported
community and professional organizations through dedicated
service.
Certificates and Certifications
Earning certificates and designations reflected achievements
in ongoing learning and professional development.
Recognition and Awards
Work awarded and recognized by external organizations
highlighted Clarington’s professional excellence and
contributions.
Page 69
Sincere thanks from Council
Our employees' commitment and support are vital to the
municipality's success and community impact.
This Employee Appreciation Week, Clarington Council
sincerely thanks all employees for their dedication and
exceptional service to the municipality.
Page 70
Municipality of Clarington
40 Temperance Street
Bowmanville, ON L1C 3A6
905-623-3379
Toll Free: 1-800-563-1195
TTY: 1-844-790-1599
info@clarington.net
www.clarington.net
Thank you
Page 71
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 2, 2026 Report Number: LGS-010-26
Authored By: June Gallagher, Municipal Clerk
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Public Event Alcohol Permit Municipal Designation
Recommendations:
1. That Report LGS-010-26, and any related delegations or communication items, be
received;
2. That Resolution ##GPA-429-12, related to guidelines for declaring events of
Municipal Significance, be rescinded, effective April 30, 2026;
3. That the Public Event Alcohol Permit Designation Policy, Attachment 3 to Report
LGS-010-26, be approved;
4. That the By-law attached to Report LGS-010-26, as Attachment 4 to Report LGS-
010-26, to amend the Delegation of Authority by-law regarding municipal designation
letters for alcohol permits, be approved;
5. That, pursuant Section 4 of the User Fee By‑law, the Treasurer be directed to
impose an interim fee for the Municipal Designation of Community and Cultural
Events for alcohol permits, effective April 30, 2026; and
6. That all interested parties listed in Report LGS-010-26, be advised of Council’s
decision.
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Municipality of Clarington Page 2
Report LGS-010-26
Report Overview
relating to “tailgating events” and “bring own events” coming into effect April 30, 2026.
1. Authority
Alcohol and Gaming Commission of Ontario (AGCO)
1.1 The AGCO is responsible for administering the Liquor Licence and Control Act, 2019,
which together with the regulations made under them establish the licensing and regulatory
regime for most aspects relating to the sale and service of alcohol in Ontario.
SOP - Municipally Significant Events Guidelines
1.2 Beginning in 2011, depending on the event and permit type, the AGCO may require a letter
or resolution from the Municipality declaring the event as Municipally Significant for Special
Occasion Permits (SOPs).
1.3 Council approved Resolution #GPA-429-12, arising out of Report CLD-028-12, regarding
Municipally Significant Public Events for AGCO applications for SOPs, which originally
delegated the authority to the Municipal Clerk (due to the short timelines required by
AGCO) and provided the following guidelines:
THAT Report CLD-028-12 be received;
THAT the Municipal Clerk and Deputy Clerk be delegated the authority to consider and
declare events of "Municipal Significance" under the Liquor Licence Act for the purpose of
obtaining Special Event Permits; and
THAT future requests for events to be declared events of "Municipal Significance" be
based on the following guidelines:
Historical Events (ie, Orono Fair)
Community Events (ie, an event that will promote neighbours meeting neighbours)
Economic Spinoffs (ie, Boots & Hearts, business grand openings)
Recognition Events (ie, Sports Hall of Fame)
Raising Funds for Charity or Community Works (ie, Mayor's Golf Classic)"
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Report LGS-010-26
1.4 Staff receive approximately 10-15 requests per year to declare an event as Municipally
Significant.
Delegation of Authority
1.5 The Municipal Clerk has been delegated authority, in various forms, involving the special
occasion permit process since 1985.
1.6 Under the Delegation of Authority By-law, the Municipal Clerk is currently delegated the
authority to designate a “Public Event” pertaining to a Special Occasion Permit issued (i.e.
an event of municipal significance), through the Delegation of Authority By -law (see
Attachment 1).
1.7 The Delegation of Authority By-law also currently delegates the Municipal Clerk to
determine whether it is appropriate to support a Tailgate Event on Municipal Property (see
Attachment 1).
2. Permit Requirement Changes
Tailgating Events
2.1 In 2019, the Provincial requirements for SOP’s were amended to include a tailgate event
(for sporting events) as a new type of public event for which a SOP can be obtained. The
full permit rules were originally set out in Regulation 389/91 (which was revoked in 2021
and incorporated in Regulation 747/21). Changes were made to the legislation to require a
similar requirement for a letter or resolution stating that there are no objections to a
“tailgating event” as per Regulation 747/21 Liquor License and Control Act 2019:
2.2 The AGCO has provided an online “Special Occasion Permit – Tailgate Event Guide” for
applicants, which includes the following definition:
“A Tailgate Event Permit is required for events held in connection with, and in
proximity to, a sporting event, where attendees 19 years of age or older may bring
their own liquor (BYOB) for consumption at the tailgate event, within the permitted
area.”
2.3 Subsections 1.13 to 1.15 of Report CLD-020-19 outline Clarington’s process for tailgate
events. Applicants for Tailgate Event SOPs to be held on Municipal Property are still
required to comply with all Municipal By-laws and permit terms and conditions. Since 2019,
there has not been a request for a Tailgate Event submitted to Clarington.
2.4 The Clerk’s Division has a Standard Operating Procedure to administer Special Occasion
Permits.
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2.5 Clarington has automated the application process such that the applicants complete the
request form online: Municipally Significant Event - Clarington. Following their submission,
they will have an automated email sent to their email address confirming receipt of the
request and that it is under review, and they will be advised once approved or denied.
Summary of the Upcoming Regulation Changes
2.6 On January 13, 2026, the Ministry of the Attorney General sent a letter (Attachment 2) to all
Ontario Municipalities advising that “effective April 30, 2026, amendments (via O. Reg
1/26) to Regulation 747/21 expand eligibility for tailgate event permits to include events that
have been municipally-designated as cultural or community events.” The change expands
the existing “municipal designation” role used for Special Occasion Permits and applies it
to a new class of permit, Bring-Your-Own Events.
2.7 The changes that will take effect on April 30, 2026, are:
New permits for “bring-your-own-events” for organizations and individuals. The
bring-your-own permit is for outdoor public events and can be either “Sale” or “No-
Sale” depending on whether alcohol will be sold and served or just served at the
event. Attendees aged 19 or older are allowed to bring and consume their own
alcohol at all bring-your-own events.
The term “tailgating events” has been revoked and changed to a new definition,
“bring-your-own-events” to mean a public event that is held at an outdoor premises
that is at ground level,
o (a) where the event,
(i) is held in connection with and in proximity to a professional, semi-
professional or post-secondary sporting event, or
(ii) has been designated by a municipal council or its delegate as a
cultural or community event, and
o (b) at which individuals may possess and consume liquor brought to the
premises by attendees
NOTE: With the above change, municipal designation for Bring‑Your‑Own
Events will apply only where the event is not tied to an eligible sporting event.
Applicants for “bring-your-own events” must obtain a letter, or resolution, from the
municipality in which the event will take place, designating the event as a “cultural,
or community event” before submitting their application to the AGCO.
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Report LGS-010-26
“Nothing in this Regulation shall be read as requiring a municipal council or its
delegate to designate an event as a cultural or community event, or as requiring or
otherwise providing for procedures in respect of such a designation.”
The Ministry has provided more guidance on defining outdoor community or
cultural events.
2.8 The Province has provided the following examples of outdoor community or cultural events:
outdoor movie screenings
street markets
arts and crafts shows
free outdoor concerts
fairs
neighbourhood sports tournaments
public performances (i.e. theatre)
farmers markets; and
international or religious festivals.
2.9 The Province does not require municipalities to designate events and it does not prescribe
procedures for designations.
3. Comparison of SOPs versus BYO Events
3.1 The following table compares SOPs and BYO Events as it relates to the Municipal
designation, after the changes of O. Reg. 1/26 are applied:
Aspect Municipally Significant SOP Municipal Designation of
BYO Event
(renamed/expanded from “tailgate
events”)
owner’s owner’s
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Municipality of Clarington Page 6
Report LGS-010-26
Public or Private
Event? Public or Private Events
Public Events only, private or
invitation-only events are not
eligible.
Who may apply? Individuals (19+) or Organizations Individuals (19+) or Organizations
For-Profit Org? Does not restrict eligibility on profit
status.
Does not restrict eligibility on profit
status.
Notice
Requirement
30 days (under 5,000
attendees/day)
60 days (5,000+ attendees/day)
30 days (under 5,000
attendees/day)
60 days (5,000+ attendees/day)
Who may Attend?
Under 19 permitted, depending on
event type and permit conditions;
however, persons under 19 may not
consume alcohol.
Attendees under 19 may attend the
event, but only persons 19+ may
bring and consume alcohol.
Alcohol? Alcohol is controlled, Sold and/or
served by permit holder only.
Brought by attendees (BYOB), with
sale or no-sale options within the
permitted area.
Application Timing
Designation is required only in
certain cases, but is still typically
requested within the notice window.
Municipal designation must be
obtained before the AGCO
application is submitted.
Is municipal
designation
required?
Sometimes. If not tied to a qualifying sporting
event.
Designation for? Who may sell or serve alcohol. Whether attendees may bring
alcohol.
What does
designation
confirm?
Event significance or support. That the event is community or
cultural.
New municipal
obligation
created?
No No (designation remains
discretionary)
Who decides? Council or delegate Council or delegate
Enforcement role
None for the event. The Municipality
can still enforce municipal by-laws
such as noise, parking, etc.
None for the event. The Municipality
can still enforce municipal by-laws
such as noise, parking, etc.
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Report LGS-010-26
4. Other Municipalities
4.1 While some municipalities, such as the City of Owen Sound, have publicly acknowledged
that staff reports and policy frameworks are being developed, Staff are not aware of any
municipality that has adopted a policy addressing the upcoming April 30th changes.
4.2 Although the current Clarington “municipally significant” guidelines (for SOPs) of “Historical
Events”, “Economic Spinoffs”, “Recognition Events”, and “Charity Events” had been
straightforward for Staff to follow, the definition of “Community Events” has not always
been clear. Similarly, with the addition of “cultural events”, there is a need to incorporate
more details in the guidelines. To that end, Staff have researched other Municipalitie s for
guidelines/terms:
The City of Toronto deems an event “municipally significant”, if “the applicant
confirms the event is:
o community event or festival; or
o one of the following event types that does not include outdoor activities later
than 9 PM or amplified music or sound outdoors after 9 PM, including sound
emanating from inside:
concert, theatre show, art gallery/ book store / or similar opening or
gala event;
pop-up promotion / product launch / customer appreciation event;
professional / networking or club / members event;
private, invite-only or members-only event taking place in a public
space and therefore requiring a public SOP (for example, invitation-
only launch / anniversary parties / client / members / professional /
workplace events);
charitable fundraiser (for non-registered charities only); or
sports event in an unlicensed venues.”
London currently defines “Municipally Significant Event” as “a one-time/annual
event, open to the public, with local/regional/national/international historic al or
cultural significance, builds awareness of diverse cultures, or benefits the
community at large.”
Township of King currently defines “Municipally Significant Events” as “events
open to the public, having a predetermined opening and closing dates and times
and:
o Advertises to the general public
o Enhances or promotes a local community asset (e.g. heritage feature, local
park, local community group); and
o Has direct local community significance and promotes the Township ’s
social, cultural and economic development while adhering to municipal by-
laws and ensuring public safety at all times.”
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4.3 Since the current definition of “municipally significant” for SOPs in other municipalities is
quite different and broader from Clarington’s 2012 guidelines, Staff are recommending a
new approach for municipally significant events to be incorporated into the new policy.
5. Summary of Proposed Clarington Changes
5.1 Other than the 2012 resolution, there has not been a Council Policy outlining how this is to
be handled. With the current changes, Staff are recommending that, effective April 30,
2026:
the proposed Council Policy (Attachment 3) be approved, which:
o Incorporates the existing 2012 guidelines into a definition for a municipally
significant event for SOPs that provides both general eligibility requirements
as well as specific eligibility for the community and cultural categories.
o Creates guidelines for community and cultural categories, including
guidance/examples from the Ministry, for BYO events.
o Takes effect on April 30, 2026.
Rescinding of the Municipally Significant guidelines from 2012.
Change Delegation of Authority to update “tailgate events” wording (Attachment 4)
and legislative authority (i.e. no longer O. Reg. 389/91) to take effect on April 30,
2026.
Staff will update the Clerk’s Division Standard Operating Procedure to:
o Reference the Council Policy.
o Update references to “tailgate events”.
o Add the expanded definition of “bring-your-own events”.
Staff will update the online application portal to reflect the above changes.
6. Financial Considerations
6.1 Prior to May 2025, the Clerk’s Division prepared the letters for AGCO permits free of
charge. Based on a review of comparator municipalities, detailed in Report FSD-019-25,
Clarington now charges $50 + HST for completion of the form/letter. This charge excludes
Municipality of Clarington events. Staff recommend that a new fee be added to the User
Fee By-law that mirrors the other AGCO forms/letters ($50+ HST). Section 4 of the User
Fee By-law provides that the Treasurer has the authority to impose an interim fee. Staff are
recommending that this take place, effective April 30, 2026, with the amendment to the
User Fee By-law to come with a future report from the Treasurer later in the year.
6.2 This fee would not be applicable to municipally organized events. Staff are recommending
that this exemption be applied to the existing AGCO municipal letter fees.
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Report LGS-010-26
6.3 It is not anticipated that the changes proposed will affect the quantity of requests received,
therefore there will not be a large financial impact.
7. Strategic Plan
Not Applicable.
8. Climate Change
Not Applicable.
9. Concurrence
The Deputy CAO/Treasurer concurs with the recommendations of this Report.
Community Services Staff have provided input.
10. Conclusion
It is respectfully recommended that the Committee recommend Council rescind the 2012
resolution and approve the proposed new Council Policy and amendments to the
Delegation of Authority By-law and User Fee By-law.
Staff Contact: June Gallagher, Municipal Clerk, jgallagher@clarington.net.
Attachments:
Attachment 1 - Table of Current Delegation of Authority
Attachment 2 – Letter from the Attorney General dated January 13, 2026
Attachment 3 – Public Event Alcohol Permit Designation Policy
Attachment 4 – Amendment to the Delegation of Authority By-law
Interested Parties:
There are no interested parties to be notified of Co uncil's decision.
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Municipality of Clarington Page 10
Report LGS-010-26
Attachment 1 to Report LGS-010-26
Current Delegation of Authority
(Within Schedule “E” of the Delegation of Authority By-law 2024-042)
Short Description
of Matter Delegate Specific Delegation of Authority
Council’s
Authority to
Delegate
Checks and Balances
–To designate a “Public Event” pertaining
• Histo
• Community Events (
• Economic Spinoffs (
• Recognition Events. (
• Raising Funds fo
–
Page 81
Ministry of the Ministère du
Attorney General Procureur général
Office of the Assistant Deputy Bureau du sous-procureur
Attorney General général adjoint
Policy Division Division des politiques
McMurtry-Scott Building Édifice McMurtry-Scott
720 Bay Street, 3rd Floor 720, rue Bay, 3ème étage
Toronto ON M7A 2S9 Toronto ON M7A 2S9
MEMORANDUM TO: Heads of Council - Ontario Municipalities
DATE: January 13, 2026
FROM: Tom McKinlay,
Assistant Deputy Attorney General
RE: Updates to “Tailgate Event” Permits under the Liquor
Licence and Control Act, 2019
Effective April 30, 2026, amendments to O. Reg. 747/21 under the Liquor Licence and
Control Act, 2019 (LLCA) will expand eligibility for tailgate event permits to include
events that have been municipally-designated as cultural or community events.
“Tailgate events” will also be renamed “bring-your-own events”. Tailgate events held in
connection with and in proximity to professional, semi-professional or post-secondary
sporting events will continue to be eligible events under the bring-your-own permit. All
bring-your-own permit events are to remain public outdoor events.
As of April 30, 2026, organizations and individuals will be able to apply to the Alcohol
and Gaming Commission of Ontario (AGCO), which administers and regulates liquor
licences and permits in the province, for permits to host “bring-your-own events”.
The bring-your-own permit is for outdoor public events and can be either “Sale” or “No-
Sale” depending on whether alcohol will be sold and served or just served at the event.
Attendees aged 19 or older are allowed to bring and consume their own alcohol at all
bring-your-own events.
This initiative is intended to benefit businesses, organizations, and local tourism by
making public events more accessible and encouraging greater community
participation. These amendments support Ontario’s ongoing efforts to modernize the
legislative and regulatory framework for alcohol, promoting safe and socially responsible
recreational opportunities.
As municipalities are best positioned to understand local needs and determine how to
classify community or cultural events, applicants for a bring-your-own event permit for a
cultural or community event must obtain a letter or resolution from the municipality in
which the event will take place designating the event as a “cultural, or community event”
before submitting their application to the AGCO.
…/2
Attachment 2 to Report LGS-010-26
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Examples of outdoor community or cultural events may include, but are not limited to:
• outdoor movie screenings,
• street markets,
• arts and crafts shows,
• free outdoor concerts,
• fairs,
• neighbourhood sports tournaments,
• public performances (i.e. theatre),
• farmers markets, and
• international or religious festivals.
If a municipality does not designate an event as a community or cultural event, the
AGCO cannot issue a bring-your-own event permit. The designation of an event as
“community” or “cultural” is at the municipality’s discretion, there is no obligation to
make such a designation.
Consistent with other types of outdoor events, event organizers must also provide
written notice 30 days before the event to the municipal clerk’s department, and police,
fire and public health departments when expecting fewer than 5,000 people per day and
60 days prior to the event if expecting more than 5,000 people.
Events held on municipal property (e.g., city parks) remain subject to applicable
municipal approvals and alcohol policies, these changes are not intended to alter those
requirements.
The AGCO will continue to ensure compliance with the LLCA, its regulations, and the
AGCO Registrar’s Standards.
If you have any questions about these regulatory changes please contact Wendy Chen,
Director, Agency and Tribunal Relations Branch at Wendy.Chen@ontario.ca. If you
have any questions about AGCO permits and the application process, please contact
Ruxandra Ilicea, Senior Eligibility Officer at Ruxandra.Ilicea@agco.ca.
Yours truly,
Tom McKinlay
Assistant Deputy Attorney General
c.c. Wendy Chen, Director, Agency and Tribunal Relations Branch
Ben Valido, Chief Strategy Officer
Ruxandra Ilicea, Senior Eligibility Officer
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Council
Policy
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Page 1 of 9
Number: CP-00#
Title: Public Event Alcohol Permit Designation
Type: Protective Services
Sub-type: Licensing
Owner: Legislative Services Department
Clerk’s Division
Approved By: Council
Approval Date: Click or tap to enter a date.
Effective Date: April 30, 2026
Revised Date: New Policy
Applicable to: Staff involved in processing Alcohol Permit
Designation Requests.
1. Legislative or Administrative Authority:
1.1. The Alcohol and Gaming Commission of Ontario (AGCO) is responsible for
administering the Liquor Licence and Control Act (LLCA), 2019, which,
together with the regulations made under them, establish the licensing and
regulatory regime for most aspects relating to the sale and service of alcohol in
Ontario.
1.2. O. Reg. 747/21, as amended, effective April 30, 2026, a regulation of LLCA,
outlines changes to create “Bring‑Your‑Own Events”.
1.3. The Delegation of Authority By‑law 2024‑042 provides delegation to the
Municipal Clerk for Public Event designation and AGCO permit support .
2. Purpose:
2.1. This Policy establishes the criteria and process for the Municipality to
designate an event:
as a “municipally significant event” for the purposes of Special Occasion
Permits administered by the AGCO.
as a Community or Cultural event for the purposes of Bring‑Your‑Own
Event Permits administered by the AGCO.
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2.2. The goal of this Policy is to ensure applications are evaluated consistently,
transparently, and in accordance with municipal guidelines and provincial
legislation.
3. Scope:
3.1. This policy applies to:
All requests for a Municipal designation of a “municipally significant
event” for the purposes of a Special Occasion permit.
All requests for a Municipal designation of a Community, or Cultural,
event for the purposes of a Bring‑Your‑Own Event permit.
3.2. This policy does not include:
Municipal events that are by invitation only and not open to the general
public, i.e. staff events, volunteer recognition events.
Events that are for personal profit/gain or running an ongoing business
of events.
4. Definitions:
4.1. “Alcohol and Gaming Commission of Ontario (AGCO)” means the provincial
regulatory agency, under the authority of the Attorney General, responsible for
administering and enforcing the LLCA and its regulations, including the
issuance and oversight of Bring‑Your‑Own Event permits in Ontario.
4.2. “Bring‑Your‑Own Event (BYO Event)” means a public outdoor event at which
attendees aged 19 or older may bring and consume their own alcohol, with
either sale or no‑sale of alcohol depending on the permit type, as defined in O.
Reg. 747/21, as amended.
4.3. “Charity Event” means the same as defined in the LLCA and associated
regulations (specifically O. Reg. 747/21 or its successor.)
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4.4. “Community Event” means an event primarily intended to bring members of the
community together and may include events that:
Promote neighbourhood interaction and participation by the general
public.
Foster social connection, inclusion, and local pride within the
Municipality.
Elevate community accomplishments or notable contributions.
Enhances or promotes a local community asset (e.g. heritage feature,
local park, local community group)
Are charity, or fundraising, events which may include events that:
o Raise funds or awareness for registered charities or community
causes;
o Clearly identify the beneficiary and intended community impact;
and
o Demonstrate transparent fundraising practices.
Contributes to economic activity, or commercial benefit, within the
Municipality (e.g. farmers markets, pop-up promotion, product launch,
customer appreciation event.)
Attract visitors or stimulate local spending (e.g., festivals,
tournaments, signature markets.)
Support local businesses or tourism objectives.
Demonstrate measurable or anticipated economic benefit (e.g., foot
traffic, vendor participation, accommodation demand.)
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4.5. “Cultural Event” means an event intended to celebrate or showcase cultural
expression, heritage, or diversity and may include events that:
Showcases or celebrates arts, culture, or creative expression (e.g.
concerts, performances/theatre, exhibits, gallery, bookstore, artisan
shows/markets).
Showcases or celebrates heritage, Indigenous, or ethnocultural
traditions, language, cuisine, or creative expression.
Are international or religious festivals.
Align with local heritage sites, anniversaries, or milestones.
Build awareness of diverse cultures and inclusion.
Commemorate achievements, service, people, places, or events of
local/regional/national/international historical or cultural significance.
Include interpretive or educational components (e.g. fairs,
commemorations.)
4.6. “Municipality” means the Corporation of the Municipality of Clarington.
4.7. “Municipally Significant Event” means an event that has been formally
recognized by the Municipality, by resolution or by letter, as meeting the
requirements for municipal designation.
4.8. “Occasional Event” means an event that occurs infrequently and is not part of
an ongoing or continuous operation or business, consistent with AGCO’s
requirement that SOPs apply only to occasional, special events and not to the
operation of a business or activity on a recurring basis.
4.9. “Special Occasion Permit (SOP)” means a permit issued by the AGCO which
allows for the sale or service of alcohol on special occasions anywhere other
than a licensed establishment or a private place (i.e. a residence.)
4.10. “User Fee By-law” means the Clarington User Fee By-law, as amended, or its
successor.
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5. Delegated Authority
5.1. The authority delegated in the Delegation of Authority by-law includes:
Determine whether a submitted event is eligible to be designated as a
community or cultural event under this Policy.
Determine whether a submitted event is eligible to be designated as a
“municipally significant” event under this Policy.
Approve and issue, or deny, the required municipal designation letter.
6. Municipal Application Process
6.1. Individuals or organizations shall make application, within the timelines outlined
in the LLCA and Regulations, with the applicable fee, for a Municipal Letter to
the Municipal Clerk’s office, in the manner specified by the Municipal Clerk,
providing details (as specified by the Municipal Clerk) of the proposed event.
6.2. For the purposes of this Policy, the Municipality may rely on information
provided by the applicant and is not responsible for auditing or verifying the
applicant's charitable status or fundraising outcomes.
6.3. The authorized Staff will:
Review the request and use the Eligibility Criteria to determine
eligibility for Municipal designation for the proposed event;
Issue designation letters;
Maintaining internal SOP procedures; and
Consult with relevant departments, as required.
6.4. The applicant is responsible for submitting the letter, as part of their Permit
application, to the AGCO.
6.5. There is no appeal process under this Policy; however, applicants may submit
a revised application.
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Council Policy
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Events on Municipal Property
6.6. Where an event is proposed on municipal property (including roads), the
authorized person shall consult applicable Deputy CAOs, or designate,
regarding operational feasibility and consistency with any applicable municipal
alcohol policies and practices.
6.7. Events held on municipal property remain subject to all municipal approvals,
permits, and any applicable municipal alcohol policies and practices.
6.8. Designation of an event under this Policy does not necessarily indicate Permit
approval for events on municipal property. Event Permit approval is still
required and separate from this process.
Designation in General
6.9. Nothing in this Policy obliges the Municipality to designate an event.
Designation remains at the Municipality’s discretion under this Policy and
applicable legislation.
6.10. Designation of an event under this Policy does not create a precedent for
future events.
6.11. Organizer profit status does not determine eligibility for designation.
7. Municipal Designation – Special Occasion Permit
7.1. Individuals or organizations applying to the AGCO for certain Special Occasion
Permits must obtain a letter, or resolution, from the Municipality confirming the
event has been designated as being “municipally significant.”
Eligibility Criteria for Municipally Significant Event Designation
7.2. To be designated as a municipally significant event, the Applicant confirms that
the event:
Is an occasional event.
Has a predetermined opening and closing date(s) and time(s).
Is located within the geographic boundaries of the Municipality.
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Is open to and advertised to the general public (e.g. street
markets/festivals, outdoor movie nights, block-style gathering.)
Aligns with one, or both, of the following categories:
o Community Event; or
o Cultural Event.
Complies with all Municipal by-laws and policies.
Complies with all permitting, notice, and safety requirements.
8. Municipal Designation – Bring-Your-Own Event
8.1. Individuals or organizations applying to the AGCO for a Bring‑Your‑Own
Event permit must obtain a letter, or resolution, from the Municipality
confirming the event has been designated a Community or Cultural event. The
AGCO cannot issue a permit without this designation.
8.2. As stated in the Regulation, “nothing in this Regulation shall be read as
requiring a municipal council or its delegate to designate an event as a cultural
or community event, or as requiring or otherwise providing for procedures in
respect of such a designation.”
Eligibility Criteria for Community or Cultural Event Designation
8.3. To be designated as a Community or Cultural event, the Applicant confirms
that the event:
Is an occasional event.
Has a predetermined opening and closing date(s) and time(s).
Is located within the geographic boundaries of the Municipality.
Is an outdoor, ground-level public event.
Is open to, and advertised to, the general public (e.g. street
markets/festivals, outdoor movie nights, block-style gathering.)
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Aligns with one, or both, of the following categories:
o Community Event
o Cultural Event
Complies with all Municipal by-laws and policies.
Comply with all permitting, notice, and safety requirements.
9. Fees
9.1. An application for a designation under this Policy is subject to the fees
contained in the User Fee By-law.
9.2. Exemptions to the fee are also detailed in the User Fee By-law.
10. Roles and Responsibilities:
10.1. Council is responsible for:
10.1.1. Approving this Policy and any future amendments.
10.2. Chief Administrative Officer (CAO) is responsible for:
10.2.1. Overseeing Corporate compliance with this Policy.
10.3. Directors / Managers are responsible for the following within their scope
of authority:
10.3.1. Ensuring departmental cooperation when events require review.
10.4. Municipal Clerk is responsible for:
10.4.1. Reviewing, approving, or denying applications requesting to be designated as
an event of municipal significance, or cultural or community event, and
providing a letter in response to the application, in accordance with the
Delegation of Authority By-law.
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10.5. All Staff are responsible for:
10.5.1. Supporting the implementation of the Policy within their operational roles.
11. Related Documents:
11.1. Delegation of Authority By-law
11.2. Special Events on Private Property By-law
11.3. Special Events on Municipal Highways By-law
11.4. By-law to License On-Farm Events
11.5. The Clerk’s Division Special Occasion Permit Standard Operating Procedure
(SOP) or its successor.
12. Inquiries:
12.1. Municipal Clerk, clerks@clarington.net.
13. Revision History:
Date Description of Changes Approved By
March 2, 2026 Initial creation of policy reflecting
changes to O. Reg. 747/21 and
formalization of guidelines. Policy
approved.
Council
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Attachment 4 to Report LGS-010-26
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The Corporation of the Municipality of Clarington
By-law YYYY-NN
Being a By-law to amend By-law 2024-042, as amended, to provide
delegations of authority from the Council of the Municipality of
Clarington to Committees and Clarington Municipal Staff, be amended
to revise delegated authority respecting the review and issuance of
municipal designation letters for alcohol permits.
Whereas the Liquor Licence and Control Act, 2019 and O. Reg 747/21, as amended
effective April 30, 2026, require applicants for Bring-Your-Own (BYO) Event Permits to
obtain a letter or resolution from the Municipality designating the event as a
“Community” or “Cultural” event;
And whereas, the Municipal Council has adopted the recommendations contained in
Staff Report LGS-010-26, to align references and delegated responsibilities with the
new provincial terminology and process requirements for alcohol events;
Now therefore the Corporation of the Municipality of Clarington enacts as follows:
1. That Schedule “E” of By-law 2024-042, as amended, be amended to delete the
following delegation of authority:
Council’s
–
“Public Event”
• Historical Events (ie, Orono
• Community Events (ie, an event
• Economic Spinoffs (ie, Boots &
• Recognition Events. (ie, Sports
• Raising Funds for Charity or
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2. That Schedule “E” of By-law 2024-042, as amended, be amended to add the
following delegation of authority:
Council’s
–
“Municipal
”
“Special Occasion
Permit”
In accordance with the “
”
3. That Schedule “E” of By-law 2024-042, as amended, be amended to delete the
following delegation of authority:
Council’s
–
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4. That Schedule “E” of By-law 2024-042, as amended, be amended to add the
following delegation of authority:
Council’s
–
“Bring
with the “
”
5. That this by-law shall come into force and effect on April 30, 2026, or the date the
By‑law is deemed passed under Part VI of the Municipal Act, whichever is later.
Passed in Open Council this XX day of MMMM, YYYY.
_____________________________________
Name, Mayor
_____________________________________
Name, Municipal Clerk
By signing this by-law on XXXX XX, YYYY, Mayor FIRST LAST NAME will not exercise
the power to veto this by-law, and this by-law is deemed passed as of the latter of this
date or the force and effect.
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Staff Report
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Report To: General Government Committee
Date of Meeting: March 2, 2026 Report Number: LGS-012-26
Authored By: Kristina Bergeron, Manager, Municipal Law Enforcement
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Proposed Use of Roads and Boulevards By-law
Recommendations:
1. That Report LGS-012-26, and any related delegations or communication items, be
received;
2. That the By-law attached to Report LGS-012-26, as Attachment 1, to repeal and
replace the Boulevard By-law 2013-066, Entrance By-law 2006-105, and Road
Occupancy By-law 2014-22 and amendments, be approved;
3. That the By-law attached to Report LGS-012-26, as Attachment 2, to amend the
Delegation of Authority By-law 2024-042 be approved; and
4. That all interested parties listed in Report LGS-012-26, be advised of Council’s
decision.
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Report LGS-012-26
Report Overview
1. Background
Resolution # GG-122-25
1.1 LGS-021-25 recommended a proposed sequence of by-law reviews, which Council
endorsed through Resolution #GG-122-25. As identified in that sequence, Boulevard
By-law 2013-066 is the first by-law scheduled for review.
Resolution # PD-024-24
1.2 Resolution #PD‑024‑24 directed staff to report back on additional measures to
enhance design standards and zoning regulations aimed at improving on ‑street and
visitor parking within neighbourhoods. Staff were also directed to review parking
opportunities in existing neighbourhoods and identify methods to reduce pa rking
conflicts through additional signage and enforcement and required staff to include
proposed amendments to the Boulevard By-law.
Need for Consolidation
1.3 During the early stages of the review, staff determined that three separate by-laws
were regulating different portions of the municipal road allowance:
Boulevard By-law 2013-066
Entrance By-law 2006-105
Road Occupancy By-law 2014-22
1.4 To improve clarity, reduce administrative burden, and support more effective
enforcement, staff determined that consolidating the by-laws into a single document
would provide the most efficient and transparent regulatory structure.
1.5 The review process involved extensive collaboration between, Legislative Services,
Public Services, and Planning & Infrastructure Services. This cross-departmental effort
ensured the new by-law reflects current operational needs, industry best practices,
engineering standards, and enforceable municipal requirements.
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Report LGS-012-26
2. Overview of Proposed By-law
New Title
2.1 The new draft By-law is titled the Use of Roads and Boulevards By-law, which more
accurately reflects the full range of activities regulated within road allowances.
Streamlined Compliance and Modernized Structure
2.2 A key improvement in the new framework is the relocation of tec hnical standards,
permit conditions, and specifications into schedules, rather than the main by-law text.
This structure, makes the by-law easier to read and understand, allows staff to update
technical requirements more efficiently in future, and aligns with best practices for
modern regulatory drafting.
2.3 The three schedules included in the by-law are:
Schedule ‘A’ – Private Entrance Permits
Schedule ‘B’ – Road Occupancy Permits
Schedule ‘C’ – Set Fines
Delegation of Authority
2.4 Staff are recommending an amendment to the Delegation of Authority By-law to grant
the Deputy CAO of Public Services the authority to pass by-laws that amend Schedules
‘A’, or ‘B’ of the proposed by-law as required.
2.5 This delegated authority would apply only to the technical standards, specifications,
and permit application requirements contained within the Schedules. It would not permit
any changes to the rules, regulations, or substantive provisions of the by-law itself. This
approach streamlines updates to evolving standards while ma intaining Council’s full
oversight of the by-law’s regulatory framework.
2.6 Council is authorized to delegate the power to amend the by-law schedules to Staff
pursuant to section 23.2 of the Municipal Act, 2001 if the power being delegated is
minor in nature. As described above, the delegation is limited to amendments to the
Schedules that deal with technical information, and not with the broader substance of
the by-law. It is therefore the opinion of Staff that the delegation is minor in nature.
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Report LGS-012-26
3. Key Proposed Regulatory Updates
New Private Entrance Application Option
3.1 A significant improvement is the creation of a new application type that allows residents
to request an expansion of an existing private entrance. This provides a transparent,
formal mechanism for residents needing additional driveway width to support prac tical
needs like vehicle accommodation.
New Exemption for Minor Expansions
3.2 To address common parking and driveway challenges, the proposed by-law permits
small scale entrance widening without a permit. The expansion must use durable,
permitted materials and cannot alter the existing curb depression or require a culvert
extension. It must align with existing grades, avoid creating hazards, and remain within
30 centimetres of the curb depression or driveway edge. The design must not exceed a
30‑centimetre depth, interfere with utilities, or exceed a 2:1 slope into any ditch. All
minimum soft landscaping requirements must be maintained. Clearances must also be
respected, including setbacks from municipal trees, utilities, traffic signs, fire hydrants,
hydro transformers, and transit stops.
3.3 This exemption offers a low impact, resident-friendly option for modest driveway
improvements.
Addressing Parking Pressures
3.4 Parking remains the single most common complaint to Municipal Law Enforcement,
with over 2,300 parking complaints filed last year. The proposed entrance-related
updates could help improve parking options while protecting roadway safety and
streetscape standards.
Fouling of Roads
3.5 Although implied expectations exist in the current regulations, they are not explicitly
written. Clear requirements for the removal of mud, soil, and debris tracked or
deposited on roadways, particularly from construction vehicles, have been included to
ensure safe and clean transportation routes are maintained.
Abandoned Objects and Vehicles
3.6 The municipality is experiencing a rise in abandoned homemade trailers and
recreational vehicles left on road allowances without any form of i dentifying information.
The draft Use of Roads and Boulevards By-law includes:
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Report LGS-012-26
Clear authority for the Municipality to remove such abandoned objects
Required fees for retrieval
A provision declaring unclaimed items after 60 days to be the property of the
Municipality, enabling disposal, sale, or donation
3.7 These measures strengthen the Municipality's ability to address environmental, safety,
and operational concerns.
4. Permit Processes
Private Entrance Permits
4.1 The existing entrance permit system will remain in place, with eligibility expanded to
include widening of entrances that were previously approved and don’t require a curb
modification. All applications submitted under this system will continue to be reviewed
and evaluated based on specific criteria. Criteria includes but is not limited to applicable
engineering design standards, and required minimum clearances from trees, utilities,
hydrants, and other infrastructure.
4.2 Applications must also comply with the Zoning By-law’s soft landscaping standards,
adhere to the maximum permitted entrance width, and meet all requirements intended
to preserve on‑street parking availability.
Road Occupancy Permits
4.3 The Road Occupancy Permit process remains unchanged. Applicants will still be
required to provide traffic control plans, insurance documentation, and deposits where
applicable. Pre‑work and post‑work inspections must be conducted, and permit
holders must ensure full compliance with the Ontario Traffic Manual Book 7. No
substantive changes are being proposed to this process.
5. Public Feedback
Engagement Opportunities
5.1 Public feedback on the proposed Use of Roads and Boulevards By-law was open from
January 16, 2026, through to February 11, 2026, and was collected through two
primary channels:
Public Information Centre (PIC): Held on January 28, 2026, providing an
opportunity for residents, stakeholders, and contractors to review the proposed
changes, ask questions, and share comments directly with staff.
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Dedicated Online Review Webpage: A digital engagement page hosted on the
Municipal website, was made available throughout the consultation period to
ensure broad accessibility and ongoing opportunities for input.
Participation Summary
5.2 Public Feedback participation summary:
Number of attendees at the PIC: 8
Number of comments/submissions from PIC: 10
Number of online comments/form submissions: 18
Number of email inquiries received: 1
5.3 A public comment matrix summarizing the feedback received online and in person at
the PIC with the corresponding responses is provided in Attachment 3 of this report.
6. Financial Considerations
6.1 The User Fees By-law will continue to govern all associated application fees, inspection
fees, and deposit requirements.
6.2 Costs recovered under enforcement and abandoned object p rovisions will help offset
related municipal expenses.
7. Strategic Plan
Supports Healthy, Resilient Communities
7.1 The proposed by-law advances the Strategic Plan’s priority of fostering healthy,
resilient communities by modernizing the regulation of municipal road allowances and
ensuring safe, well‑managed public spaces.
Enhances Service Delivery Through Modernized, Efficient Regulation
7.2 By consolidating and updating regulations, the by-law adopts a modern, flexible
regulatory structure that aligns with the Strategic Plan’s focus on improving service
efficiency, clarity, and responsiveness to community needs.
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Supports Sustainable Land Use and Infrastructure Management
7.3 Clearer entrance permit processes, low‑impact driveway expansion options, improved
enforcement tools for abandoned objects, and explicit requirements for maintaining
clean, safe roads align with Strategic Plan objectives to strengthen infrastructure
management and support sustainable community planning.
8. Climate Change
8.1 The proposed Use of Roads and Boulevards By-law supports Clarington’s climate
mitigation and adaptation goals by preserving natural boulevard vegetation and
preventing alterations that reduce environmental function.
8.2 Protecting grassed boulevards and municipal trees aligns with the Co rporate Climate
Action Plan (CCCAP), which identifies increasing heat, heavier precipitation, and more
extreme storms as key local climate risks while outlining actions to strengthen
resilience and reduce emissions. Maintaining permeable, vegetated surface s also
supports stormwater infiltration and reduces localized flooding risks.
8.3 Prohibiting synthetic materials like astroturf reduces heat retention and helps sustain
tree health, consistent with CCCAP objectives and the Urban Forest Strategy’s
guidance on maintaining a resilient urban canopy.
9. Concurrence
This report has been reviewed by the Director of Legislative Services and the Director of
Public Services who concur with the recommendations.
10. Conclusion
It is respectfully recommended that Council repeal the Boulevard By-law 2013-066,
Entrance By-law 2006-105, and Road Occupancy By-law 2014-22 and all amendments
and pass the draft Use of Roads and Boulevards By-law in replacement.
Staff Contact: Kristina Bergeron, Manager of Municipal Law Enforcement,
kbergeron2@clarington.net.
Attachments:
Attachment 1 – Draft Use of Roads and Boulevards By-law
Attachment 2 – Draft Delegation of Authority By-law Amendment
Attachment 3 – Public Comment Matrix
Interested Parties:
The following interested parties will be notified of Council's decision:
Libby Racansky
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Attachment 1 to Report LGS-012-26
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law YYYY-NN
Being a By-law to regulate the use and maintenance of Municipal Roads and
Boulevards.
Whereas Subsection 11(3)1. of the Municipal Act, 2001, S.O. 2001, c. 25, as amended,
authorizes a local municipality to pass by-laws regulating highways under its jurisdiction;
AND Whereas sections 23.1 and 23.2 of the Municipal Act, 2001, S.O. 2001, c.25
authorize municipalities to delegate the power to close a highway temporarily;
AND Whereas Section 444 of the Municipal Act provides that a municipality ma y
make an order to require a person to discontinue contravening a by-law and
to do work required to correct the contravention;
AND Whereas Section 446 of the Municipal Act provides that a municipality may
proceed to do things at a person’s expense which that person is otherwise
required to do under a by-law but has failed to do and the costs incurred by a
municipality may be recovered by adding the cost to the tax roll and collecting
them in the same manner as taxes;
And whereas, the Municipal Council has adopted the recommendations contained in
Staff Report LGS-012-26;
Now therefore the Corporation of the Municipality of Clarington enacts as follows:
1. Definitions
1.1 For the purposes of this By-law, unless stated otherwise or the context requires a
different meaning:
“Applicant” means the person applying for a Permit;
“Application” means a written submission in the form approved by the Municipality to
request, or amend, a Permit;
“Boulevard” means that portion of a Road Allowance between the travelled portion of
the Road, curb, or edge of the shoulder and the limit of the lateral property line, and
shall include any reserve owned by the Municipality that is adjacent to a Highway;
“By-law” means this By-law, as it may be amended from time to time, including
schedules;
“Council” means the Council of the Municipality of Clarington;
“Deputy CAO” means the Deputy CAO of Public Services for the Municipality,
designate, or equivalent;
“Driveway” means that portion of a lot used to provide vehicular access from a
Highway to an off-street parking or loading area located on the same lot;
“Expense” means the cost of carrying out work to be done and an administrative
charge as outlined in the User Fee By-law;
“Hard Landscaping Material” means asphalt, concrete, interlocking brick, block,
stone, wooden boards, or any solid or inorganic granular material;
"Highway" has the same meaning as the Highway Traffic Act, R.S.O. 1990, c. H.8
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“Municipality” means the Corporation of the Municipality of Clarington, or its
geographical area, as the context requires;
“Officer” means an individual whose duties include the enforcement of this By-law;
“Infrastructure” means any physical structure, system, asset, equipment, or property
owned, operated, or maintained by the Municipality or other public agency, utility, or
service provider;
“Owner” means any Person who is shown as the registered owner of a Property in
the most recent municipal tax records or on the title to the Property according to the
records of the land registry office, or any Person who leases, rents, occupies,
manages, or otherwise has care, control, or charge of the Property;
"Permit" means a formal written authorization issued by the Municipality pursuant to
this By-law;
“Permit Holder” means the Person to whom a Permit has been issued, or transferred
to with the consent of the Deputy CAO;
"Person" means an individual or a corporation, and "Persons" has a corresponding
meaning;
"Private Entrance" means the portion of a Road Allowance that is constructed as a
means of access from the travelled portion of Road to a private road, gate, driveway,
or parking area. This includes any area where the curb, Boulevard, or shoulder is
interrupted, depressed, or otherwise altered to facilitate such access;
“Property” means land, including any building or structures appurtenant thereto;
“Road Allowance” means the full width of a common and public highway, street,
Road, avenue, parkway, lane, Boulevard, Private Entrance, square, place, bridge,
roundabout, sidewalk, trail, path, walkway, viaduct, or trestle that forms part of a
Highway, and includes the entire area between the lateral property lines, whether or
not it is open, constructed, or maintained for public travel, and whether or not it is
intended for the passage of Vehicles or pedestrians;
“Road” means that portion of a Road Allowance that is improved, designed, or
ordinarily used for vehicular traffic, and includes the traveled portion, shoulders,
curbs, and any associated pavement markings, but does not include the Boulevard,
Sidewalk, or untraveled portions of the Road Allowance;
“Road Occupancy” means the following activities within or affecting a Road
Allowance:
a) the use of the Road Allowance for any work, construction, or related activities;
b) the obstruction, damage, or fouling of a Road Allowance;
c) any activity that interferes with public travel or use of a Road Allowance;
d) the installation, construction, or maintenance of utilities or services within a
Road Allowance;
e) any temporary activity involving the discharge, release, deposit, dumping,
placement, or storage or objects, materials, or substances within a Road
Allowance including but not limited to earth, gravel, sand, ashes, rocks,
signage, temporary fencing, organic matter, waste containers (bins or
otherwise), or any other item or material;
f) the operation of a crane, boom or other piece of equipment above a Road
Allowance;
g) the operation or transport of any vehicle, load, object or structure in excess of
the load and dimension limits set out in Parts VII and VIII of the Highway
Traffic Act, R.S.O. 1990, c. H.8; or
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h) any alteration to a Road Allowance, including excavation, grading,
landscaping.
“Sidewalk” means the portion of a Road Allowance that is improved and set aside for
the use of pedestrians;
“Soft Landscaping” means any combination of living horticultural elements such as
grass, sod, flowers, shrubs, trees, or other vegetation that is not covered by an
impervious surface. Soft Landscaping does not include artificial turf, buildings,
structures, or Hard Landscaping Material.
“Tree Ring” means ornamental material encircling the base of a tree;
“User Fee By-law” means the Municipality’s User Fee By-law;
“Vehicle” includes a motor vehicle, trailer, traction engine, farm tractor, machine
used for road construction or maintenance, bicycle, and any vehicle drawn,
propelled or driven by any kind of power, including muscular power; and
“Zoning By-law” means the Municipality’s Zoning By-law;
2. Application
2.1 This By-law applies to all Road Allowances that are under the jurisdiction of the
Municipality, and to all Persons using those Road Allowances.
3. Administration
3.1 The Deputy CAO and any Officers appointed by the Municipality shall have all
necessary powers to administer and enforce the provisions of this By-law,
including, without limitation, the authority to issue an order. For clarity, where any
section of this By-law authorizes the Municipality to take an action or perform any
work:
a) such action or work may be undertaken at the direction of either the Deputy
CAO or an Officer, unless otherwise specified in this By-law; and
b) the Deputy CAO or an Officer may engage a ny necessary personnel,
including third-party contractors, agents, or suppliers of goods and services,
to carry out the action or work.
4. Prohibitions
4.1 No Person shall cause or permit the construction, creation, installation, expansion,
or alteration of a Private Entrance without first obtaining a Permit.
4.2 No Person shall cause or permit a Road Occupancy without first obtaining a
Permit.
4.3 No Person shall cause or permit;
a) the installation, construction, or maintenance of any object or structure
upon, under, or over a Road Allowance, including but not limited to:
Hard Landscaping Materials;
pillars, ornamental figures, retaining walls, Tree Rings, statues, or
stairs:
fences, gates, or doors that open or swing over a Road Allowance.
b) the installation of any drainage system, irrigation system, electrical wiring,
electrical fixtures, or artificial turf on a Road Allowance;
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c) the throwing, placement, or deposit of any dirt, rubbish, leaves, snow,
refuse, or similar materials on the travelled portion of a Road, street, or
Sidewalk within a Road Allowance;
d) any tree, shrub, hedge, plant, vine, or other vegetation to be planted, to
grow, or to encroach upon or over any part of a Road Allo wance;
e) the removal, cutting, trimming, damage, or destruction of any tree located
within a Road Allowance;
f) the damage or destruction of any curb or sidewalk located within a Road
Allowance;
g) the deposit or spillage of oils, chemicals, or other caustic or toxic
substances on a Road Allowance, including those resulting from, vehicle
maintenance, rust prevention treatments, or general vehicle leakage;
h) freshly poured concrete to be damaged within a Road Allowance before it
has been opened for public use;
i) the entry to any area of a Road Allowance that has been closed to the
public for construction, maintenance, emergency, or similar purposes;
j) the removal, damage, or interference with the placement of any barricade,
street sign, traffic sign, traffic control device, or Infrastructure within a Road
Allowance:
k) the alteration of a ditch or drainage course located within a Road Allowance;
l) silt or sediment to migrate from their Property onto any portion of a Road
Allowance, including ditches, drainage courses, Sidewalks, or Road
surfaces; or
m) interference with the Municipality’s or an authorized utility company’s ability
to install, repair, or maintain any Infrastructure within a Road Allowance.
4.4 Where a Permit has been issued, no Person shall construct, install, expand, or
alter any Private Entrance, undertake Road Occupancy, or any prohibited activity
except in accordance with:
a) the approved plans and documents submitted with the Permit application;
and
b) all terms and conditions of the Permit.
4.5 Any Person who employs or operates a Vehicle, or other equipment in connection
with any activity involving access to or from a Property, whether for construction,
development, or any other purpose, shall immediately remove any material that
falls from or is tracked, deposited, or otherwise transferred onto a Road Allowance
as a result of the operation of such Vehicles or equipment.
5. Maintenance
5.1 Every Owner of Property shall maintain all Boulevards abutting their Property in a
clean, tidy, and well-kept condition. Without limiting the generality of the foregoing,
such maintenance shall include:
a) removing accumulations of discarded waste, debris, objects, and materials;
b) cutting or trimming grass and weeds to ensure they do not exceed a height
of twenty (20) centimetres; and
c) keeping fire hydrants clear, visible, and free from any obstruction at all
times.
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5.2 Every Private Entrance located within a Road Allowance shall be maintained in a
good state of repair by the Owner of the abutting Property, at their sole expense, in
accordance with the standards established by the Municipality.
6. Exemptions and Permitted Activities
6.1 Notwithstanding any other provision of this By-law, an Owner of land abutting a
Road Allowance may, plant flowers or vegetables within the Boulevard, provided
such plantings do not exceed 30 centimetres in height. It is expressly provided that
any planting is at the risk of the Person doing the planting, and the planting may be
removed at any time by the Municipality, acting reasonably, without compensation
to any other party and without any requirement to restore.
6.2 An Owner may discharge sump pump water into the municipal stormwater system
or rural ditches, provided that, in the opinion of the Deputy CAO, such discharge
does not interfere with the use or function of any Infrastructure, or any other part of
the Road Allowance.
6.3 An Owner may request that the Municipality plant a tree within the Boulevard
abutting their Property. Such requests will be reviewed by the Deputy CAO and, if
in the sole discretion of the Deputy CAO it is deemed appropriate and subject to
available budget, a suitable tree species will be planted by the Municipality.
6.4 An Owner may submit a written request to the Municipality for the removal,
replacement, or pruning of a tree located within the Boulevard abutting their
Property. Trees that are in good health, as determined by a Certified Arborist
engaged by the Municipality, shall not be removed. Pruning will be carried out only
if deemed necessary by the Certified Arborist to maintain tree health, safety, or
compliance with visibility and clearance standards.
6.5 Notwithstanding Sections 4.1 and 4.2, no Permit is required within registered plans
of subdivision where Road Allowances have not yet been assumed by the
Municipality under Section 31(4) of the Municipal Act, 2001, for:
a) the construction of a Private Entrance;
b) a Private Entrance expansion; or
c) work and/or construction related activities;
provided such activities are carried out in accordance with the drawings, plans, and
specifications approved by the Municipality in connection with the registration of
the plan of subdivision.
6.6 Works to construct, modify, or expand a Private Entrance may be carried ou t
provided that a valid Private Entrance Permit has been issued by the Deputy CAO
in accordance with Schedule ‘A’ of this By-law.
6.7 Occupancy and/or works may be carried out under, upon, or over a Road
Allowance provided that a valid Road Occupancy Permit has been issued by the
Deputy CAO in accordance with Schedule ‘B’ of this By-law.
6.8 Use of a Road Allowance is permitted where authorized under a statute, by
Council through a by-law, resolution, or agreement, or in writing by the Chief of
Police or the Deputy CAO.
6.9 The provisions of this By-law shall not apply to the Municipality in the execution of
normal municipal operations or Municipality-authorized Infrastructure projects and
improvements. Notwithstanding this exemption, all authorized agents and
contractors undertaking such work shall obtain a valid Road Occupancy Permit
prior to the commencement of any activity.
6.10 This By-law shall not be interpreted as restricting or prohibiting:
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a) the placement or erection of signs in compliance with the Municipality’s Sign
By-law, and Election Sign By-law;
b) the presence of tall grasses, weeds, bulrushes, or similar vegetation in rural
ditches, provided they do not interfere with Road drainage or sightlines;
c) the temporary placement of refuse or recycling for collection in accordance
with the Regional Municipality of Durham Waste Management By-law or
Resource Recovery and Circular Economy Act, 2016, S.O. 2016, c. 12,
Sched. 1, O. Reg. 391/21: BLUE BOX; or
d) the placement of fixtures in locations approved by the Deputy CAO.
7. Liability
7.1 Any Permit conferred under this By-law shall be made subject to the condition that
each Person who exercises a right to use a Road Allowance in the manner
provided is liable to any Person who consequently suffers injury or loss and shall
indemnity the Municipality from all such claims and actions.
8. Delegation
8.1 The staff members identified in the Delegation of Authority By-law are authorized
to approve all policies, procedures, forms, licenses, permits, and other documents
and to make such decisions and approvals, and to exercise such discretion on
behalf of the Municipality as necessary to administer this By-law.
9. Permits
9.1 Only an Owner, or an agent authorized by the Owner, that is 18 years of age or
older, is eligible to apply to the Municipality for a Private Entrance, or Road
Occupancy Permit.
9.2 An Applicant for a Permit under this By-law is subject to the fees contained in the
User Fee By-law. The Deputy CAO is authorized to waive the fees if, in their sole
discretion, it is appropriate and in the public interest to do so.
9.3 In addition to any other requirements of this By-law, the Deputy CAO may require
an Applicant to submit, as part of an Application, any information or materials
reasonably necessary to evaluate the Application. Such requirements may include,
but are not limited to:
a) a completed application form, in the format prescribed by the Deputy CAO;
b) payment of the applicable application fee;
c) payment of a minimum of one (1) inspection fee;
d) payment of additional inspection fees, as may be determined necessary by
the Deputy CAO;
e) where applicable, a detailed cost estimate for any proposed Private
Entrance, Private Entrance expansion, or Road Occupancy, including the
estimated costs of restoring the Road Allowance. Such estimate shall be
subject to review and approval by the Deputy CAO;
f) an executed indemnity agreement, in a form approved by the Deputy CAO,
indemnifying and saving harmless the Municipality from any and all actions,
causes of action, suits, claims, demands, and costs arising from the actions,
omissions, or negligence of the Applicant, their agents, employees, or
contractors in relation to any work undertaken pursuant to the Permit or this
By-law; and
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g) proof of valid insurance in a form approved by the Deputy CAO.
9.4 For greater clarity, the Deputy CAO shall refuse any Application in any of the
following circumstances:
a) the Application is incomplete or fails to include any required information,
documentation, or fees as set out in Section 9.3, Schedule ‘A’, or Schedule
‘B’;
b) the proposed work does not comply with applicable municipal standards,
policies, or engineering requirements;
c) the proposed location or design of the Private Entrance, Private Entrance
expansion, or Road Occupancy poses a risk to public safety, or interferes
with Infrastructure, maintenance or traffic operations;
d) the Applicant has outstanding fees, charges, or penalties owing to the
Municipality related to previous permits or enforcement actions;
e) the proposed work would contravene any applicable provincial legislation,
regulation, or environmental requirement;
f) the Deputy CAO determines, in their sole discretion, that the proposed work
is not in the public interest or may result in undue harm to municipal
property or operations; or
g) the Applicant fails to satisfy any of the applicable terms or conditions set out
in Schedule ‘A’ or ‘B’ of this By-law.
9.5 The Deputy CAO has the discretion to revoke a Permit in circumstances in which
they deem it to be appropriate, including but not limited to:
a) a Permit obtained on mistaken, false or incorrect information;
b) a Permit issued in error;
c) a request for revocation in writing from the Applicant; or
d) the Applicant fails to satisfy any terms or conditions of the Permit or of this
by-law.
9.6 The Deputy CAO may attach to any Permit such terms and conditions as
considered by the Deputy CAO to be necessary and appropriate.
10. Removal of Obstructions
10.1 The Deputy CAO or an Officer is authorized to remove, impound, restrain,
immobilize, or cause the removal, impoundment, restraint, or immobilization of
any structure, object, or Vehicle that is placed, stopped, standing, or parked on a
Road Allowance under the Municipality’s jurisdiction in contravention of this By-
law.
10.2 Subject to subsections 10.3 and 10.4, all costs and charges associated with the
removal, care, and storage of any object or Vehicle under this By-law shall
constitute a lien upon the object or Vehicle, which may be enforced by the
Municipality in accordance with the Repair and Storage Liens Act, R.S.O. 1990,
c. R.24, as amended.
10.3 Any object or Vehicle removed under this By-law shall be stored by the
Municipality for a minimum period of sixty (60) days. During this period, the
Owner may redeem the object or Vehicle by:
a) producing appropriate identification;
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b) signing an acknowledgment and release in the form required by the
Municipality; and
c) paying all applicable fees and charges as set out in the Municipality of
Clarington’s User Fees By-law, including a fee for manual removal, removal
requiring special equipment, plus the cost of such equipment, and a daily
storage fee or portion thereof.
10.4 Any object or Vehicle removed and stored under subsection 10.3 that is not
claimed within sixty (60) days shall become the property of the Municipality and
may be sold, disposed of, or donated to a charitable organization .
11. Enforcement
11.1 The Deputy CAO and any Officer appointed by the Municipality are authorized to
enforce this By-law and may take any action necessary to ensure compliance,
including issuing an order or directing remedial work.
11.2 Where an Officer has reasonable grounds to believe that an offence has been
committed, they may require the name, address, and proof of identity of the
Person, and the Person shall provide the requested information.
11.3 Where an Officer has reasonable grounds to believe that a Person has
contravened this By-law, the Officer may direct the Person to comply, and the
Person shall do so without delay.
11.4 If an Officer is satisfied that a contravention of this By-law has occurred, the
Officer may make an order requiring the Person who contravened the By-law or
who caused or permitted the contravention or the owner or occupier of the land
on which the contravention occurred to discontinue the contravening activity, and
any person who contravenes an order under this section is guilty of an offence.
11.5 An order may be served by:
a) personal delivery to the individual to whom it is directed ;
b) regular mail or registered mail to the last known address of the Person;
c) placarding the order at the relevant Property.
11.6 If an order is served personally or by placarding, service is deemed effective on
the date of delivery or posting.
11.7 If an order is served via regular or registered mail service is deemed to have
occurred 3 business days after the day it was sent.
11.8 No Person shall fail to comply with an order issued under this By-law.
11.9 Where a violation has occurred, the Owner of the land abutting the affected Road
Allowance shall remove any obstruction, object, or thing and restore the Road
Allowance and adjacent land to its original condition, to the satisfaction of the
Municipality.
11.10 If a Person is directed or required by the Municipality to do a matter or thing
pursuant to the authority of this By-law, in default of it being done by the Person
directed or required to do it, the matter or thing shall be done at the Person’s
Expense and all associated costs may be added to the tax roll and collected in
the same manner as municipal taxes.
11.11 The Municipality may, at any time and without prior notice, compensation, or the
issuance of an order, take any action necessary to correct or remedy a violation
of this By-law, including but not limited to the removal, repair, or restoration of
any work, structure, or condition carried out in contravention of this By-law.
Where any damage or alteration to Municipal Property has occurred, the Owner
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of the directly adjacent Property is presumed to have undertaken, caused, or
permitted the damage or alteration to occur, which presumption may be rebutted
by evidence to the contrary on a balance of probabilities.
11.12 Where the Municipality undertakes any corrective work under Section 11.11:
a) any structure, object, material removed may be destroyed or disposed of
without notice or compensation; and
b) the Permit Holder, Owner, or any other Person deemed responsible shall
be charged a fee equivalent to all associated costs, including
administrative fees and interest. These costs, as determined by the
Deputy CAO, shall constitute a charge under the Municipal Act, 2001
and may be added to the tax roll of the responsible party’s Property.
12. Powers of Entry
12.1 An Officer, whether alone or accompanied by an individual possessing special or
expert knowledge or skills, may enter on land that is subject to this By-law at any
reasonable time for the purpose of carrying out an inspection to determine
whether or not the following are being complied with:
a) this By-law;
b) a direction or Order of the Municipality made under the Municipal Act,
2001, S.O. 2001, c. 25 or this By-law; or
c) an Order made under section 431 of the Municipal Act, 2001, S.O. 2001,
c. 25.
12.2 For the purposes of an inspection under this By-law, an Officer may:
a) require the production for inspection of documents or thi ngs relevant to the
inspection;
b) inspect and remove documents or things relevant to the inspection for the
purpose of making copies or extracts;
c) require information from any Person concerning a matter related to the
inspection; and
d) alone or in conjunction with a Person possessing special or expert
knowledge, make examinations or take tests, samples or photographs
necessary for the purposes of the inspection.
12.3 In addition to any other provision of this By-law, and subject to the provisions of
the Municipal Act, 2001, S.O. 2001, c. 25, a provincial judge or justice of the
peace may issue an Order authorizing the Municipality to enter on land, including
a room or place actually being used as a dwelling, for the purpose of carrying out
an inspection to determine whether or not the following are being complied with:
a) this By-law;
b) a direction or Order of the Municipality made under the Municipal Act, 2001,
S.O. 2001, c. 25 or this By-law; or
c) an Order made under section 431 of the Municipal Act, 2001, S.O. 2001, c.
25.
13. Obstruction
13.1 No Person shall hinder or obstruct, nor attempt to hinder or obstruct, either
directly or indirectly, an Officer, employee and/or agent of the Municipality in the
lawful exercise of a power or duty under this By-law.
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14. Offences and Penalties
14.1 Every Person who contravenes a provision of this By-law is guilty of an offence
and on conviction is liable to a fine as provided for by the Provincial Offences
Act, R.S.O. 1990, Chapter P.33, as amended.
14.2 Pursuant to the authority established in section 429(2) of the Municipal Act, 2001,
S.O. 2001, c. 25, every Person who contravenes any provision of this By-law is
guilty of an offence and upon conviction pursuant to Part III of the Provincial
Offences Act, R.S.O. 1990, Chapter P.33, as amended, shall be subject to the
following penalties:
a) Upon a first conviction is liable to a fine of not more than $25,000; and
b) Upon subsequent conviction(s) is liable to a fine of not more than $100,000.
14.3 Each day on which a Person contravenes any provision of this By-law shall be
deemed to constitute a separate offence under this bylaw as provided for in
section 429(2) of the Municipal Act, S.O. 2001, c. 25.
14.4 If any Person is in contravention of any provision of this By-law, and the
contravention has not been corrected, the contravention of the provision shall be
deemed to be a continuing offence for each day or part of a day that the
contravention remains uncorrected.
14.5 Where any Person contravenes any provision of this By-law, such Person shall
be responsible for all costs incurred by the Municipality directly related to the
contravention.
15. Severability
15.1 If any section or sections of this By-law, or parts thereof are found by any court of
competent jurisdiction to be illegal or beyond the power of Council to enact, such
section or sections or parts thereof shall be deemed to be severable from this By-
law and all remaining sections or parts of this By-law shall be deemed to be
separate and independent therefrom and to be properly enacted and to be of full
force and effect.
16. Conflict
16.1 In the event of a conflict between any provision of this By-law and any other by-
law of the Municipality, the provision that is the most restrictive prevails.
17. Schedules
17.1 The following Schedules are attached to, and form an integral part of, this By -
law:
Schedule ‘A’ – Private Entrance Permits
Schedule ‘B’ – Road Occupancy Permits
Schedule ‘C’ – Set Fines
18. Short Title
18.1 The By-law may be referred to as the “Use of Roads and Boulevards By-law”.
19. Repeal
19.1 The following by-laws are hereby repealed, effective the date of passing of this
by-law:
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By-law 2013-066, a by-law regulating the use of boulevards;
Amending By-laws 2015-013, 2016-037, and 2021-076, amending by-
laws regulating the use of boulevards;
By-law 2014-022, a by-law regulating temporary road occupancy;
Amending By-law 2021-075, amending by-law regulating temporary
road occupancy;
By-law 2006-105, a by-law regulating the construction of driveway
entrances upon the highways under the jurisdiction of the Municipality
of Clarington;
Amending By-laws 2013-070, and 2015-040, amending by-laws
regulating the construction of driveway entrances upon the highways
under the jurisdiction of the Municipality of Clarington.
20. Effective Date
That this By-law shall come into force and effect on the date it is enacted.
Passed in Open Council this XX day of MMMM, YYYY.
_____________________________________
Name, Mayor
_____________________________________
Name, Municipal Clerk
By signing this By-law on XXXX XX, YYYY, Mayor FIRST LAST NAME will not exercise
the power to veto this By-law and this By-law is deemed passed as of this date.
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Schedule ‘A’ to
By-law YYYY-NNN
Use of Roads and Boulevards By-law
Schedule ‘A’
Private Entrance Permits
Permit Requirements and Application
1. A Permit may be issued by the Deputy CAO for the construction or expansion of
a Private Entrance, subject to:
a) Conditions set out in this Schedule; and
b) Any additional conditions imposed by the Deputy CAO.
2. All Persons requiring an entrance to their property from a Road Allowance must
obtain a Permit from the Municipality.
3. All Persons requiring a curb or sidewalk modification to complete a Private
Entrance expansion must obtain a Permit from the Municipality.
4. All Applications for the creation or alteration of a Private Entrance shall be
processed in accordance with the Municipality’s Policy for Entrances.
Permit Prerequisites for Building Approval
5. An approved Private Entrance Permit shall be obtained prior to the issuance of a
building permit for:
a) Changing a temporary entrance to a permanent entrance;
b) Construction of a structure on vacant land;
c) Entrance to vacant land where no entrance exists;
d) Change from any existing use to any other use;
e) Relocation of an existing entrance to a new location; or
f) Expansion of an existing entrance to suit renovations or new construction.
Fees and Responsibilities
6. An Applicant for a Permit under this By-law is subject to the application fees
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Schedule ‘A’ to
By-law YYYY-NNN
Use of Roads and Boulevards By-law
contained in the User Fee By-law.
7. All work related to an entrance to access a Road Allowance , including installation
of culverts, catch basins, curb/gutter replacement, sidewalk replacement, utility
relocation, tree removal, and other associated works shall be carried out by the
Municipality and paid for by the Applicant.
8. Notwithstanding section 7, the Deputy CAO may authorize installation by an
approved contractor, provided:
a) A Private Entrance Permit has been obtained; and
b) Inspection and administration fees have been paid, as outlined in the User
Fee By-law.
9. For rural entrances:
a) The Applicant shall pay construction costs as outlined in the User Fee By-
law.
b) If more than fifteen (15) cubic metres of fill or granular material is required,
the Applicant shall remit an additional amount determined by the Deputy
CAO.
Maintenance
10. The Municipality shall maintain and replace sidewalk and curb as required and
restore adjacent Private Entrances in kind whenever possible.
11. Maintenance and/or repair of the Private Entrance shall be the responsibility of
the property owner, as per Section 5.2 of this By-law.
12. The Municipality shall maintain and replace culverts installed under this By-law;
Private Entrance maintenance remains the property owner’s responsibility.
Criteria for Alteration of Existing Private Entrances
13. All Private Entrances must meet or exceed the following minimum criteria:
a) Does not create a hazard to pedestrians or vehicular traffic, as determined
by the Municipality;
b) must maintain compliance with minimum Soft Landscaping requirements
Page 115
Schedule ‘A’ to
By-law YYYY-NNN
Use of Roads and Boulevards By-law
established in the Zoning By-law;
c) Must be constructed with durable materials such as asphalt, concrete,
interlocking brick or block, crushed stone, or gravel. Pea gravel and river
rock are not permitted;
d) Driveway depression width does not exceed six (6) metres (measured
curb taper to curb taper);
e) Minimum distance between Private Entrances is seven (7) metres (or two
(2) metres if existing condition is less);
f) Complies with visibility triangle requirements contained in the Zoning By-
law;
g) Not within one (1) metre of property line projection to curb/road edge;
h) Not within two (2) metres of a municipal tree trunk, or one (1) metre of any
utility or traffic sign;
i) Not within three (3) metres of a fire hydrant or hydro transformer; and
j) Not within one (1) metre of a transit stop with a concrete pad, or three (3)
metres without a pad.
Expansion Without a Permit
14. An Owner may expand the width of an existing, approved Private Entrance within
the Boulevard without a Permit, provided:
a) There is no modification to the existing curb depression;
b) The expansion is constructed with durable materials such as asphalt,
concrete, interlocking brick or block, crushed stone, or gravel. Pea gravel
and river rock are not permitted;
c) It does not create a hazard for pedestrians or vehicular traffic;
d) It does not extend more than thirty (30) centimetres below grade or
interfere with Infrastructure/utilities;
e) It matches the grade of sidewalk, Private Entrance, curb, and road;
Page 116
Schedule ‘A’ to
By-law YYYY-NNN
Use of Roads and Boulevards By-law
f) It does not extend more than thirty (30) centimetres beyond curb
depression or thirty (30) centimetres on either side where no curb exists;
g) It must maintain compliance with minimum Soft Landscaping requirements
established in the Zoning By-law;
h) There is no culvert extension required;
i) The slope from entrance edge to ditch bottom does not exceed 2:1;
j) It is not within two (2) metres of a municipal tree trunk, one (1) metre of
any utility or traffic sign;
k) It is not within three (3) metres of a fire hydrant or hydro transformer; and
l) It is not within one (1) metre of a transit stop with a concrete pad, or three
(3) metres without a pad.
15. It is expressly provided that any work described in section 14. of this Schedule is
at the risk of the Person doing the work, and the work may be removed at any
time by the Municipality, acting reasonably, without compensation to any other
party and without any requirement to restore the work.
Page 117
Schedule ‘B’ to
By-law YYYY-NNN
Use of Roads and Boulevards By-law
Schedule ‘B’
Road Occupancy Permits
Permit Requirements and Application
1. A Road Occupancy Permit is required for any activity in, over, or under a Road
Allowance as defined by this By-law.
2. Any person seeking a permit to construct or demolish a building, in whole or in
part, where the proposed work involves construction activity occurring in, over, or
under a Road Allowance, must obtain a Road Occupancy Permit from the
Municipality prior to commencing any such activity.
3. Applications must be submitted on forms prescribed by the Deputy CAO, by the
person or company listed on their insurance documentation, and no less than ten
(10) business days prior to occupancy. Late Applications may not be processed.
Required Documentation
4. Each Application must include:
a) A traffic control plan covering all vehicular, pedestrian, and cyclist
movements within the work area;
b) Proposed date(s) and time(s) of occupancy;
c) Proof of valid insurance (Two Million Dollars ($2,000,000) commercial
general liability, listing the Municipality as additional insured);
d) Pre-construction photographs showing existing conditions of all municipal
assets in the work zone;
e) Applicant contact information;
f) Any additional information as required by the Deputy CAO.
Fees and Security Deposits
5. An Applicant for a Permit under this By-law is subject to the application fees
contained in the User Fee By-law.
Page 118
Schedule ‘B’ to
By-law YYYY-NNN
Use of Roads and Boulevards By-law
6. A security deposit, in an amount determined by the Deputy CAO, may be
required as a condition of obtaining a Road Occupancy Permit. The security shall
be sufficient to cover the full cost of repairing any damage to the Road
Allowance, including but not limited to curbs, sidewalks, boulevards, and other
municipal infrastructure, arising from the permitted work. The security deposit will
be refunded following a satisfactory inspection confirming that no damage has
occurred or that any required repairs have been completed to the Municipality’s
satisfaction.
Standard Permit Conditions
7. All permits shall include the following conditions (plus any others required by the
Deputy CAO):
a) Permit must be displayed on-site in a visible but unobtrusive location;
Compliance with all applicable laws and with Ontario Traffic Manual Book
7;
b) Notification (in writing and delivered by hand or mailed) to all potentially
affected property owners/occupiers at least ten (10) business days in
advance;
c) No equipment may obstruct signs, signals, or overhead Infrastructure;
Permit holder indemnifies the Municipality and its personne l against all
claims, liabilities, losses, or costs;
d) Work area must be kept clean and sanitary;
e) Debris must be removed from the work zone and adjacent properties prior
to permit expiry;
f) No bins or dumpsters to be stored on the Road without prior approval;
g) No equipment or materials within three (3) metres of a fire hydrant;
h) No storage on the road between 7:00 p.m. and 7:00 a.m. without approval;
i) Sidewalks must remain clean, clear, and accessible at all times;
j) No material/equipment on or over the Sidewalk; and
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Schedule ‘B’ to
By-law YYYY-NNN
Use of Roads and Boulevards By-law
k) Boulevard storage is permitted (24/7) provided it does not create hazards
or obstruct utilities, mailboxes, hydrants, or sight lines.
Traffic & Access Control
8. The Deputy CAO may temporarily close parts of a Highway to vehicular or
pedestrian traffic and erect barricades or other control measures to ensure public
safety.
Insurance Requirements
9. General liability insurance of minimum of Two Million Dollars ($2,000,000) per
occurrence, naming the Municipality as additional insured, is mandatory for the
permit duration.
10. If required, additional automobile liability or specialized coverage (e.g., premises,
products/completed operations, cross-liability, employees as additional insured,
non-owned automobile) must be provided.
11. Insurance must include a minimum thirty (30) days’ written notice of cancellation
or change.
12. The Director of Finance may adjust required coverage limits as necessary.
Non-Transferability & Single-Use
13. Permits are non-transferable and do not guarantee approval for any future or
separate occupancy activities.
Page 120
Schedule ‘C’ to
By-law YYYY-NNN
Use of Roads and Boulevards By-law
Schedule ‘C’
Set Fines
Page 121
Municipality of Clarington
PART I Provincial Offences Act
By-law #2026-NNN: Use of Roads and Boulevards By-law
Page 1 of 1
1 Construct, install, expand, or alter Private Entrance without Permit s. 4.1 $ 500.00
2 Cause or permit Road Occupancy without a Permit s. 4.2 $ 500.00
3 Install, construct, or maintain object or structure on Road Allowance s. 4.3 a) $ 500.00
4 Install drainage, irrigation, wiring, fixtures, or artificial turf on Road Allowance s. 4.3 b) $ 500.00
5 Deposit dirt, debris, leaves, snow, or refuse on Road Allowance s. 4.3 c) $ 500.00
6 Permit vegetation to grow or encroach on road allowance s. 4.3 d) $ 500.00
7 Remove, cut, trim, damage, or destroy tree on Road Allowance s. 4.3 e) $ 500.00
8 Damage or destroy curb or sidewalk on Road Allowance s. 4.3 f) $ 500.00
9 Deposit or spill oils, chemicals, or toxic substances on Road Allowance s. 4.3 g) $ 500.00
10 Damage freshly poured concrete before opened for public use s. 4.3 h) $ 500.00
11 Enter an area of a Road Allowance closed to the public s. 4.3 i) $ 250.00
12 Remove, damage, or interfere with barricade, sign, or traffic device s. 4.3 j) $ 250.00
13 Alter ditch or drainage course within Road Allowance s. 4.3 k) $ 500.00
14 Cause or permit silt or sediment to migrate onto Road Allowance s. 4.3 l) $ 500.00
15 Interfere with installation, repair, or maintenance of municipal Infrastructure s. 4.3 m) $ 300.00
16 Fail to comply with permit terms and conditions s. 4.4 b) $ 500.00
17 Fail to remove material dropped or tracked onto Road Allowance s. 4.5 $ 500.00
18 Fail to maintain Boulevard in a clean and tidy condition s. 5.1 $ 250.00
19 Fail to comply with an order s. 11.8 $ 500.00
20 Hinder or obstruct Officer/employee/agent of Municipality s. 13.1 $ 500.00
“NOTE: The general penalty provision for the offences listed above is section 14.1 of By-law 2026-XXX, a certified copy of which has been filed.”
Page 122
Schedule “A” to
By-law YYYY-NNN
Page 1 of 2
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
The Corporation of the Municipality of Clarington
By-law YYYY-NN
Being a By-law to amend By-law 2024-042, being a by-law to provide for the delegation
of authority to Municipal Staff, to grant the Deputy Chief Administrative Officer of Public
Services the delegated authority to amend Schedules ‘A’ and ‘B’ of the Use of Roads
and Boulevards By-law No. [XXXXX].
Whereas Subsection 23.1(1) of the Municipal Act, 2001, as amended, authorizes a
municipality to delegate its powers and duties under the Municipal Act or any other Act
to a person or body, subject to the restrictions set out in the Municipal Act; And whereas
Subsection 270(1)6 of the Municipal Act, 2001, as amended, states that a municipality
shall adopt and maintain policies with respect to the delegation of its powers and duties;
And whereas Subsection 275(6) of the Municipal Act, 2001, as amended, states that
nothing in this section prevents any person or body exercising any authority of a
municipality that is delegated to the person or body prior to nomination day for the
election of the new council;
And whereas the efficient management of the municipal corporation and the need to
respond to issues in a timely manner require Council to entrust certain powers and
duties to Committees and Staff while concurrently maintaining accountability, which ca n
be effectively accomplished through the delegation of legislative and administrative
functions;
And whereas, the Municipal Council has adopted the recommendations contained in
Staff Report LGS-012-26;
Page 123
Schedule “A” to
By-law YYYY-NNN
Page 2 of 2
Now therefore the Corporation of the Municipality of Clarington enacts as follows:
1. That a row, with the following wording, be added to Schedule “C” of By-law 2024-
042;
Short Description
of Matter
Delegate Specific
Delegation of
Authority
Council’s
Authority to
Delegate
Checks and
Balances
Use of Roads and
Boulevards By-law –
Changes to Schedules
to update permit
standards and
procedures
Deputy CAO
Public
Services
To pass a by-
law to amend
Schedules ‘A’,
‘B’
Municipal Act,
ss. 23.1, 23.2
As soon as
practical after
any exercise of
this delegated
authority, a
Briefing Note
will be
prepared and
distributed to
advise Council
of the by-law
amendments.
Effective Date
2. That this by-law shall come into force and effect on the date the by-law is
deemed passed under Part VI of the Municipal Act.
Passed in Open Council this XX day of MMMM, YYYY.
_____________________________________
Name, Mayor
_____________________________________
Name, Municipal Clerk
By signing this by-law on XXXX XX, YYYY, Mayor FIRST LAST NAME will not exercise
the power to veto this by-law and this by-law is deemed passed as of this date
Page 124
Attachment 3: Public Comment Matrix —
Boulevard By-law Review and Update
Table 1 – Online comments/form submissions
This table consolidates the submissions from the online feedback portal open Jan 16–
Feb 11, 2026). Comments have been lightly condensed for clarity.
Theme Response
boulevard / lower
driveway (general)
Residents request
permission to park
on the boulevard
portion of driveways,
citing multi-
generational
households and
insufficient off-street
spaces; concern
about tickets when
wheels remain on
driveway but bumper
already permitted under
the Traffic By-law.
Vehicles must fit entirely
on the paved portion of
the boulevard and must
not overhang the
sidewalk or roadway.
Perpendicular
parking blocking
sidewalks/roadway
Reports of vehicles
parked
perpendicular across
the boulevard
portion of driveways,
blocking sidewalks
and encroaching into
roadway.
Bowmanville
across the boulevard
and blocking sidewalks
or encroaching into the
roadway is a violation of
the Traffic By-law.
Municipal Law
Enforcement responds
to complaints and
proactively enforces this
Temporary
boulevard parking
permits
Suggestion to allow
temporary parking
by permit for limited
days, renewable as
needed.
Bowmanville
is already in place.
Residents and guests
receive 14 courtesy
days per year, with
additional paid permits
available in three‑month
Attachment 3 to Report LGS-012-26
Page 125
Page 2
Theme Response
Municipal
maintenance of
boulevards
Residents question
why they must
maintain municipal
boulevards (grass,
trees) and request
municipal upkeep or
clearer standards.
Bowmanville
and Port of
Newcastle
Act, 2001, municipalities
have broad authority to
regulate and maintain
highways, including
boulevards, which form
part of the municipal
road allowance.
Many municipalities in
Ontario rely on these
provisions to require
abutting property
owners to maintain
adjacent boulevards.
Expanding municipal
maintenance to all
boulevards would
require significant
ongoing resources,
whereas a shared-
maintenance model is
well-supported by
legislation and common
Contractor /
snowplow damage
to sod
Concerns that post-
construction
restorations are
uneven and that
winter operations
tear up turf on
corners and along
Bowmanville
Courtice
Public Services to
review if reinforcement
of restoration standards
with contractors and
adjustment of winter
operations practices are
Beautification and
low plantings /
naturalization
Requests to allow
low plantings,
gardens, interlock,
and rain gardens;
emphasis on
maintaining
sightlines and utility
Bowmanville
Municipal
wide
Boulevard By-law and
the proposed by-law
permit low plantings,
and gardens, provided
sightlines and access to
utilities are maintained.
Page 126
Page 3
Theme Response
proposed by-law
appears in Section 6.1.
Allowance is being
proposed for minor
private entrance
Walkway connection
from curb to
sidewalk (alley-
loaded homes)
Lack of walkway
from curb to
sidewalk creates
winter access issues
for residents,
delivery and postal
Ross Wright
Avenue
This comment will be
referred to Planning and
Development Services
for consideration in
future subdivision
design.
Sidewalk alignment
dividing driveways
Sidewalk placement
limits tandem
parking and reduces
driveway utility,
especially with multi-
vehicle households.
Courtice
referred to Planning and
Development Services
for future consideration
as part of ongoing
design standards
Snow storage
capacity on curved
lots / narrow
boulevards
Insufficient
boulevard width
leaves nowhere for
snow; curb radius
and street geometry
exacerbate the
problem.
Courtice
private entrances
already consider
available space. This
comment will also be
referred to Planning and
Development Services
Narrow streets and
congestion /
emergency access
Parked cars on both
sides create narrow
openings, worsened
in winter; concerns
for emergency
vehicle access.
South
Courtice,
and other
arterial and
collector
roads
referred to Planning and
Development Services
for future review of
street design standards.
Parking complaints
continue to be
investigated and
enforced by Municipal
Law Enforcement.
Residents may submit
Page 127
Page 4
Theme Response
through Service
Clarington.
Speeding and
unsafe intersections
Requests for 4-way
stop/crossing
controls (e.g.,
Prestonvale &
Southfield) and
Courtice
Requests for traffic
control adjustments and
traffic calming will be
referred to the Traffic
Division for evaluation.
Permit process and
customer service
Difficult to obtain
responses or site
visits; processes
viewed as rigid and
code-only.
Bowmanville
permit process are
being proposed to
enhance customer
service while ensuring
compliance with
Portable wire
advertising signs
and litter
Desire to remove
temporary lawn
signs; ongoing litter
issues on
boulevards.
Bowmanville
Enforcement prioritizes
proactive removal of
illegal temporary
advertising signs and
continues to respond to
dumping and litter on
Asset maintenance
(e.g., pergola
condition)
Municipal structures
on boulevards in
disrepair (safety
concerns).
Port of
Newcastle
referred to Public
Services for inspection
and any necessary ‑
Density and
driveway capacity in
new subdivisions
Opposition to higher
density where
driveways hold fewer
cars; preference for
wider driveways for
Courtice
and
Municipal
wide
This feedback will be
forwarded to Planning
and Development
Services for
consideration.
Page 128
Page 5
Table 2 – Public Information Center Comments/submissions
This table consolidates the questions and comments received at the Public Information
Centre held on January 28, 2026.
Public
Question/Comments Location (if provided) Response to Resident
boulevards help keep
neighborhoods safe.
Concerns expressed about
the condition of
boulevards and requested
improved maintenance.
They also advocated larger
boulevards and the
planting or replacement of
trees to enhance safety
and neighborhood
Townline Road and Columbus
Road scope of the by-law, staff
advised that the
Municipality plants
boulevard trees and has a
rural tree‑planting
program, subject to traffic
clear‑zone safety
requirements.
Service‑request
submission information
was provided.
Watershed needs more
trees. Boulevards are
required for stormwater -
shed. Hancock Road –
grading.
Farewell creek and Hancock
Road
soft landscaping
requirements were
introduced in 2024, and
the draft by-law will
include soft landscaping
requirements for
Is this amendment
required because of
existing or new
development? Is it related
to parking issues?
law addresses aspects of
parking, landscaping, and
electrical wiring, ensuring
boulevards remain safe
and free of visual
obstructions or risks to
trees. The goal is to
maintain flexibility while
preventing unnecessary
Does the new 40%
regulation include 30 cm
on either side of the
Driveway expansions
must continue to conform
to soft landscaping
Page 129
Page 6
Location (if provided) Response to Resident
requirements in the
Zoning By-law.
We are being accused of
dumping waste on our
boulevard even though the
material isn’t ours.
Strangers are dumping it.
Does the bylaw provide
any help with this?
property owners to
remove any waste or
debris from the
boulevards abutting their
property, regardless of
who placed it there.
Suggestion to make
service request to Public
Works for removal of
To what extent does Public
Works assess trees within
the Newcastle BIA—such
as their size, species, and
caliper?
Newcastle
specified within the
proposed by-law. Tree
size, species selection,
and caliper requirements
are addressed through
Planning or Forestry.
Provisions in the by-law
help to protect existing
trees located within the
In the Newcastle BIA, there
has been discussion about
bike lanes. Does this by-
law consider future bike
lane implementation?
Newcastle
not addressed within this
by-law; however, the by-
law does relate to them in
that it prevents
obstructions from blocking
Requesting a minimum
timeframe to load and
unload landscape projects,
as well as an easier
process for short‑duration
jobs. Is this possible?
application process
remains in place to
prevent road damage.
Allowance is given for
occupancies of short
Page 130
Page 7
Location (if provided) Response to Resident
Road Occupancy Permit number of dates you can
Concerns with broader
issues in Courtice North
related to development,
drainage, environmental
sensitivity, road
maintenance, and
historical agreements.
feedback that directly
connects to the by-law
update is the interest in
permitting natural
vegetation or
resident‑planted features
within boulevard areas,
especially in rural or
sensitive environments.
The draft by-law provides
flexibility through the
following exemptions:
The draft by-law permits
residents to plant flowers
or vegetables in the
boulevard, provided they
do not exceed 30 cm in
height.
The draft by-law clarifies
that tall grasses, weeds,
bulrushes, or similar
vegetation in rural ditches,
are not prohibited
provided they do not
interfere with road
drainage or sightlines.
These provisions provide
flexibility while maintaining
boulevard safety and
Page 131
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 2, 2026 Report Number: PUB-001-26
Authored By: Slav Potrykus, Traffic Engineering Supervisor, Public Works
Submitted By: Lee-Ann Reck, Deputy CAO, Public Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Social Awareness Crosswalk Maintenance
Recommendations:
1. That Report PUB-001-26, and any related delegations or communication items, be
received;
2. That Council support the recommendations contained in Report PUB-001-26 for the
ongoing maintenance and replacement of crosswalks designed to promote social
awareness;
3. That Council direct staff to include the ongoing maintenance financial requirements
in future operating budget requests;
4. That Council direct staff, where future social awareness crosswalks are approved or
implemented, the ongoing maintenance, renewal, and replacement costs associated
with those crosswalks be identified and incorporated into future operating and capital
budget submissions, as applicable;
5. That Council acknowledges enhanced crosswalk treatments require ongoing
lifecycle funding to ensure safety, visibility, and program sustainability,
6. That future approvals be considered in alignment with available budget capacity,
and;
7. That all interested parties listed in Report PUB-001-26, be advised of Council’s
decision.
Page 132
Municipality of Clarington Page 2
Report PUB-001-26
Report Overview
1. Background
Social Awareness crosswalks in Clarington
1.1 Provincial traffic pavement markings specifications, as outlined in the Ontario Traffic
Manual series of books, do not specifically provide any details on the use of colours for
pedestrian facilities or for social awareness crosswalks. Therefore, any of the non-
standard colours and materials are considered custom and carry a significantly higher
installation, maintenance, and replacement cost. Sourcing these materials has become
increasingly challenging due to the dependence on materials sourced from the United
States which may be subject to tariffs and price escalation.
1.2 Currently, Clarington has three social awareness crosswalks, which include:
Rainbow crosswalk at the south leg of Mearns Avenue and Apple Blossom
Boulevard
o Installed in May 2019
o Cost at time of installation was approximately $9,000
Orange crosswalk at the south leg of Temperance Street and Church Street
o Installed in September 2022
o Cost for the initial materials was $5,200, installed internally, as per the
manufacturer instructions
o Crosswalk material failed over the Winter and due to the construction
activities at the old Canada Post building, and was removed and reinstalled
with another type of material in July 2023
Page 133
Municipality of Clarington Page 3
Report PUB-001-26
o Cost of the removal, and reinstallation with different supplier was
approximately $15,000
Veteran crosswalk at the north leg of Temperance Street and King Street
o Installed in September 2025
o Cost at the time of installation was approximately $28,000
o The crosswalk is already showing signs of wear and damage caused by
winter operations. It will require attention as soon as practicable.
1.3 These social awareness crosswalks were installed across Clarington as a visible
commitment to inclusion, equity, and representation. Their presence reflects the efforts
of community members who mobilized for change, advocating for spaces that affirm
identity and celebrate diversity. These crosswalks are symbols of belonging and
respect and are visible reminders that reinforces that Clarington is a place where
everyone can feel seen, valued, and safe.
2. Public Works Considerations
Rainbow Crosswalk
2.1 The Rainbow crosswalk has experienced a high number of vandalism incidents,
including tire marks from burnouts or from intentionally aggressive braking. This
unfortunate behavior is in line with the experiences of many other road jurisdictions and
their Rainbow crosswalks. The City of Burlington Council approved the removal of all
their Rainbow crosswalks due to the ongoing vandalism and unsustainable
maintenance costs. The recognition continues with the new Rainbow pole wrap
program instead.
2.2 While initially there was enough pavement marking material to allow for pressure
washing and removal of the tire marks, the crosswalk currently is showing significant
deterioration and fading. The crosswalk has surpassed its life cycle, and a complete
removal and replacement is required if the program is to continue in its current format.
2.3 Council recently approved Report CAO-019-25, which further detailed the current state
of the Rainbow crosswalk.
2.4 As the crosswalk has reached its end-of-life cycle, it is required to be removed entirely
and replaced with new material. The estimated removal cost at the current prices is
approximately $10,000, and the installation cost is approximately $25,000. This cycle
should be repeated every 4-6 years.
Page 134
Municipality of Clarington Page 4
Report PUB-001-26
Orange Crosswalk
2.5 As mentioned in Section 1.2, the Orange crosswalk has demonstrated a premature
failure with the initial product and due to the overlapping construction activities at the
time. Consideration should also be given to the original condition of the pavement that
the crosswalk is applied to. Temperance Street asphalt surface is old and shows signs
of pitting and oxidizing. Any future replacements of the Orange crosswalk may require
a section of the asphalt to be removed and replaced, like the Veteran crosswalk that
was installed just to the south.
2.6 The Orange crosswalk is currently in good condition. However, the maintenance or
replacement cost for it may escalate, as the asphalt surface is not suitable for any
subsequent direct reinstallations. Therefore, any future maintenance costs should
include the cost of the crosswalk removal at approximately $10,000 and the installation
at approximately $15,000 and the cost of the removal and installation of asphalt at
approximately $15,000. After the asphalt is replaced, the subse quent crosswalk
maintenance cost would only include the removal and installation of the Orange
crosswalk every 4-6 years.
Veteran Crosswalk
2.7 The Veteran Crosswalk was installed in time for the unveiling on September 30, 2025.
A section of the road was required to be removed and replaced to allow for the detailed
custom graphics to be applied. Due to the complexity of the graphics, any future repairs
may require grinding a portion, or potentially the entire crosswalk graphic to maintain
the crosswalk within acceptable appearance and condition.
2.8 Since the Veteran crosswalk is very new, and already includes new asphalt surface, it
is anticipated that the recurring maintenance costs would be approximately $10,000 for
the removal of the crosswalk, and approximately $35,000 for the reinstallation, every 2-
5 years.
Standard Type Crosswalk
2.9 For comparison, a standard 3-metre-wide crosswalk with two white lines and a vehicle
stop line is significantly less dependent on the pavement condition and can be applied
on virtually any hard surface. It also has a longer life expectancy than any of the
coloured pavement markings, typically 5-10 years or beyond. The cost is currently
under $500 per crosswalk.
Summary
2.10 Based on site inspections, staff findings, and market conditions, it is estimated that the
total maintenance cost of the three social awareness crosswalks would be sustainable
with a starting budget of $35,000 and an annual recurring budget of $20,000.
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2.11 Public Works is responsible for the maintenance of existing infrastructure within
budgetary provisions. Given the exponentially high costs of the social awareness
crosswalks when compared to a standard crosswalk, Public Works would require an
increase to existing operating budgets to maintain social awareness crosswalks.
3. Financial Considerations
3.1 Due to the disproportionally high capital and maintenance costs of any non -standard
pavement markings, their financial needs are not being covered by the regular
operating account. An initial financial investment of $35,000 to address the immediate
replacement needs is required, with a $20,000 annual budget.
3.2 When approving additional social awareness crosswalks, an initial cost of
approximately $35,000 and an annualized replacement cost of approximately $10,000
per crosswalk should be anticipated. If operating budgets are not increased,
maintenance service levels cannot be sustained.
3.3 The Deputy CAO/Treasurer recommends that funds be included in future budgets,
rather than funded as an in-year allocation. The budget process has already concluded,
and these are resources which should be looked at in accordance with overall financial
requests.
3.4 From an insurance standpoint, these installations are relatively new. While all three
crosswalks include the required white edge-line elements outlined in the Ontario Traffic
Manual – Pavement, Hazard and Delineation Markings (Book 11), the addition of a full-
surface graphics and coloured treatments introduces uncertainty. Because these
features fall outside standard crosswalk design, the potential insurance implications,
should an incident occur in or near a non-standard crosswalk, remain unclear.
3.5 As identified in the Fall, there are alternatives that are more cost effective, providing the
Municipality with the ability to reach more people with lower costs. Given financial
restrictions and the desire to maintain lower operating budgets, the non -standard
crosswalks are not as cost effective as other actions that the Municipality may
undertake to meet the same outcome.
4. Diversity, Equity, and Inclusion Considerations
4.1 It is the position of the Diversity, Equity, and Inclusion (DEI) team, that these
crosswalks speak to positive representation, active inclusion, and increased visibility for
members of equity-deserving groups. As we continue to foster a sense of belonging in
our community, the presence of these crosswalks speak to the strength of community
mobilization around social issues.
4.2 The installation and maintenance of these social awareness crosswalks align with the
Connect pillar in Clarington’s Strategic Plan which aims to cultivate a strong, thriving,
and connected community where everyone is welcome.
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4.3 Given the involvement of the community in each of the three crosswalks, such as the
initial fundraising plan to raise capital for the Rainbow crosswalk by the students of
John M. James Public School, the commitment of the Veterans from the Royal
Canadian Legion Branch 178 providing the design and support for the Veteran
crosswalk, and by the involvement of Indigenous community members in the Orange
crosswalk. The DEI team supports their maintenance in principle, while understanding
that financial and operational realities must be considered as part of ongoing
decision-making.
4.4 For future social awareness initiatives, the DEI team will continue collaborating with the
community to explore actions, symbols, and approaches that are both meaningful and
cost-effective. The positive reception of the Pride pole wrap concept (introduced as an
alternative to installing an additional rainbow crosswalk), demonstrated how creative,
lower-cost options can still offer strong visibility and impact with increased community
reach. Building on this model, we will keep identifying thoughtful alternatives that
meaningfully reflect and support our diverse community.
5. Strategic Plan
The social awareness crosswalks align with C.3.1 – to recognize and celebrate the
growing diversity of the community.
6. Climate Change
Not Applicable.
7. Concurrence
This report has been reviewed by the Deputy CAO/Treasurer and Director of Strategic
Initiatives who concur with the recommendations.
8. Conclusion
The Social Awareness Crosswalk Program reflects the Municipality’s ongoing
commitment to community safety, inclusion, and recognition. As the number and
prominence of these crosswalks increase, so too does the need for consistent, high-
quality maintenance to preserve visibility, ensure compliance with applicable safety
standards, and uphold the symbolic intent of each installation.
Should Council decide to sustain the program over the long term, maintenance
requirements must be formally integrated into existing operational practices and
supported by adequate financial resources. An increase in the Public Works operating
budget would be required to address the enhanced maintenance demands, mitigate
risk, and ensure these assets remain safe, respectful, and meaningful for the
community. Proactive investment would support program sustainability and the intent
behind the program.
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Staff Contact: Slav Potrykus, Traffic Engineering Supervisor, 905-623-3379 extension 2315 or
spotrykus@clarington.net.
Attachments:
Not Applicable
Interested Parties:
There are no interested parties to be notified of Council's decision.
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Report To: General Government Committee
Date of Meeting: March 2, 2026 Report Number: CAO-002-26
Authored By: Nirosha Balakumar
Submitted By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Hate Has No Home in Clarington
Recommendations:
1. That Report CAO-002-26, and any related delegations or communication items, be
received;
2. That Council direct staff to amend the Respectful Conduct Policy to explicitly name
symbols of hate as a form of disrespectful conduct.
3. That all interested parties listed in Report CAO-002-26, be advised of Council’s
decision.
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Report Overview
This report provides an update on the Municipality of Clarington’s ongoing efforts to
and prevent acts of hate within the community, following Council’s direction in 2025 to
1. Background
Motion on Banning Hate Symbols
1.1 In June 2025, the Clarington Diversity Advisory Committee (CDAC) put forward a
motion on behalf of the hate symbol working group, in response to the recent acts of
hate within Clarington.
1.2 At a meeting held on June 23, 2025, Council unanimously passed the following
Resolution #C-154-25:
That the minutes from the Clarington Diversity Advisory Committee meeting dated June
12, 2025, be received for information, with the exception of Item 8, which shall be
endorsed by the Council of the Municipality of Clarington:
Whereas hate has no home in Clarington
Whereas acts of hate have a profound impact on those directly targeted as well as the
community as a whole; and
Whereas municipalities such as Hamilton, Uxbridge, and Peterborough have either
amended their sign by-laws or passed motions banning the display of hate symbols on
municipal property; and
Whereas all levels of government have a collective responsibility in keeping our
communities safe and welcoming for all residents; and
Whereas in previous sessions of Parliament, bills were introduced to amend the
Criminal Code to ban hate symbols; and
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Whereas regular data reporting on hate crime incidents, charged and convictions will
provide transparency, create awareness, and identify areas of focus.
Therefore, be it resolved that Clarington:
1. Ban symbols of hate on municipal property, either through policy or amendments
to the Sign By-law; and
2. Urge the Federal Government to amend the Criminal Code to ban public displays
of hate symbols; and
3. Request that DRPS make publicly available statistics on hate -related incidents
through a hate crime dashboard and present an annual report on hate crimes,
similar to those of the Toronto Police Service; and
4. Endorse the development of the regional, community-based hate reporting
system proposed in Report #2025-A-4 of Durham Region’s F&A Committee and
request that the Region add CDAC and other lower-tier DEI advisory committees
in future consultations on the system’s development and other anti-hate
initiatives; and
5. Forward a copy of Council’s resolution to the Region of Durham, other Durham
municipalities and their DEI advisory committees (where applicable).
2. Addressing Hate at the Municipal, Federal and Regional
Levels
Municipal Effort to Ban Hate Symbols
2.1 In response to the recommendations to ban symbols of hate on municipal property
either through policy or amendments to the Sign By-law, staff conducted research and a
jurisdictional scan to determine the appropriate avenue(s) for implementing change.
2.2 Staff are recommending a policy approach rather than Sign By-law prohibitions in part
based on legal considerations, as previously described to Council in Report LGL-007-
20.
2.3 A review of policies and management directives resulted in proposing amendments to
strengthen relevant policies to ensure symbols of hate are explicitly captured as a form
of disrespectful conduct.
2.4 The following amendment is proposed to be made to section 5.3 of the Respectful
Conduct Policy, which would explicitly name the following as an example of
disrespectful conduct:
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Report CAO-002-26
any display or usage of hate symbols, including imagery or materials associated with
hate groups or ideologies.
2.5 As a Council approved policy, the Respectful Conduct Policy is an overarching guide for
relevant Management Directives. Therefore, in alignment, staff will update the following
management directives:
The Display of Material in Municipal Building Management Directive; and
The Respectful Conduct Practice and Procedure Management Directive
2.6 Staff are also advancing internal work to formalize clear reporting processes, ensuring
all employees are equipped with the appropriate training and guidance on how to
respond when a symbol of hate is identified on municipal property.
Advocacy to the Federal Government to Amend the Criminal Code on Public Displays of
Hate Symbols
2.7 In response to the recommendation to urge the federal government to amend the
Criminal Code to ban public displays of hate symbols, the Municipality of Clarington sent
a correspondence outlining Resolution #C-154-25 to the Office of the Prime Minister
and copied the Durham Area Clerks and the Clarington Diversity Advisory Committee.
2.8 The federal government proposed Bill C-9 in September 2025 which would amend the
Criminal Code to create a new offence for publicly displaying certain hate or terrorism -
related symbols for the purpose of promoting hatred. Bill C-9 has been introduced and is
under active parliamentary study but has not yet been passed or enacted into law.
Request to the DRPS to Enhance Public Reporting on Hate Crimes in Durham
2.9 In response to the recommendation to request that DRPS make publicly available
statistics on hate-related incidents, the DEI Office sent a correspondence to the Chief of
Police outlining the request in Resolution #C-154-25 for the DRPS to develop enhanced
public reporting on hate crimes in Durham, including the implementation of a dashboard
and annual report.
2.10 Additionally, the DEI Office extended an offer to help facilitate a discussion with the
DRPS and the Clarington Diversity Advisory Committee to help share any future work
on this matter.
Endorsement of the Region of Durham’s Community-Based Hate Reporting System
2.11 In response to the recommendation to endorse the development of the regional,
community-based hate reporting system proposed in Report #2025-A-4 of Durham and
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Report CAO-002-26
the request that the Region add CDAC and other lower-tier DEI advisory committees in
future consultations, the DEI Office confirmed that they were engaged along with CDAC
throughout the development of the reporting system.
2.12 The Region of Durham’s Community-Based Hate Reporting Program, in partnership
with Victim Services of Durham, was launched on January 28 th, 2026. During the
development of the program, Municipality of Clarington DEI staff contributed by:
Providing initial input in the development of the program.
Attending and engaging in the planning session where community input was
reviewed and to provide feedback on the program design and implementation.
Amplifying resident engagement sharing the Region’s survey with Advisory
Committees, amongst Clarington’s recreational facilities and libraries and across
social media.
Reviewing the beta version of the hate-reporting system.
Attending the launch of Durham’s Community-Based Hate Reporting System at
Regional Headquarters.
2.13 In addition, at a meeting held on February 2, 2025, Council passed Resolution #GG-
019-26, which noted
That Council endorses the Region’s Together Against Hate Durham initiative and
supports the advancement of municipal efforts to combat all forms of hate by
directing staff to explore ways to amplify the regional campaign through a localized,
Clarington-focused approach.
3. Financial Considerations
Not Applicable.
4. Strategic Plan
This recommendation aligns with the Connect pillar in Clarington’s Strategic Plan, which
aims to cultivate a strong, thriving, and connected community where everyone is
welcome. The amendment to the Respectful Conduct Policy and relevant corporate
policies to include identifying hate symbols as forms of disrespectful conduct, falls under
C2: residents are safe and healthy and more specifically C.2.5 – to support the
proactive management of community safety and well-being.
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5. Climate Change
Not Applicable.
6. Concurrence
This report has been reviewed by the Deputy CAO of Legislative Servies and the
Deputy CAO of Public Services who concur with the recommendations.
7. Conclusion
It is respectfully recommended that Council endorse staff’s proposal to amend the
Respectful Conduct Policy, to explicitly name hate symbols as a form of disrespectful
conduct. In alignment, this would also result in updates to the Display of Material in
Municipal Building the Respectful Conduct Practice and Procedure Management
Directives.
Staff Contact: Nirosha Balakumar, Supervisor of Diversity, Equity and Inclusion, 905-213-7384
or nbalakumar@clarington.net.
Attachments:
Attachment 1 – Respectful Conduct Policy (Amended)
Attachment 2 – Letter to the Office of the Prime Minister outlining the recommendations in
Resolution #C-154-25
Attachment 3 – Letter to the Durham Regional Police Services requesting the enhancement of
public reporting on hate crimes
Interested Parties:
The following interested parties will be notified of Council's decision:
Clarington Diversity Advisory Committee (CDAC)
Clarington Anti-Black Racism Advisory Committee (CABRAC)
Durham Region Diversity, Equity and Inclusion Office
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Number: CP-018
Title: Respectful Conduct
Type: Community Relations
Owner: Public Services
Approved By: Council
Approval Date: January 13, 2025
Effective Date: January 27, 2025
Revised Date: January 29, 2026
Applicable to: All Staff and Departments
1.Legislative or Administrative Authority:
1.1. The Municipality of Clarington is committed to providing a safe and respectful
environment for everyone. Municipal Facilities are available to everyone for a
variety of purposes, such as work, recreation, programs, service and learning
and cultural events. Everyone’s right to have access and participate on
Municipal Facilities is protected under the Canadian Charter of Rights and
Freedoms.
1.2. The Municipality has duty to take care in all reasonable circumstances that all
persons that enter Municipal Facilities are reasonably safe under the
Occupiers’ Liability Act.
1.3. As the owner or occupier of Municipal Facilities and employer of a workplace,
the Municipality can exclude persons from Municipal Premises by issuing a
Trespass to Property Notice in accordance with the Trespass to Property Act.
1.4. The Municipality has a duty under the Occupational Health and Safety Act to
create policies with respect to workplace violence and harassment.
2.Purpose:
2.1. This Policy is in place to promote a respectful, tolerant environment within
Municipal Facilities, and to provide a framework for Employees to respond
appropriately to instances of Disrespectful Conduct.
2.2. This Policy provides examples of behaviours that constitute Disrespectful
Conduct and provides Employees with the authority to place a restriction on an
individual that does not comply with the rules of a Facility, Commitment of
Respect and this Policy.
Attachment 1 to Report CAO-002-26
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3. Scope:
3.1. This policy applies to all Municipal Facilities and any person at a Municipal
Facility, including customers attending programs conducted by the
Municipality.
4. Definitions:
4.1. Alternative Measures means a restriction identified in section 7.3 that may be
issued against an individual for displaying Disrespectful Behaviour. The
Municipality will consider imposing Alternative Measures before imposing a
Temporary Ban or Trespass to Property Notices.
4.2. Commitment of Respect means the Municipality’s commitment to all
Customers for a safe being at Municipal Premises. See Appendix B.
4.3. Disrespectful Conduct means any action or behaviour reasonably deemed by
an Employee to be contrary to the objectives of this Policy, the Commitment of
Respect, or rules of Municipal Premises or the law. It includes, but not limited
to frivolous and vexatious complaints, unreasonable behaviour, harassment,
vandalism and violent behaviours.
4.4. Employee(s) means full-time, part-time, permanent, temporary, seasonal,
volunteers, students and employees hired on a contract basis for a defined
period, including service providers contracted to provide service on behalf of
the Municipality.
4.5. Frivolous means a complaint, or request for service, that has no serious
purpose or merit.
4.6. Harassment means engaging in a course of vexatious comments, which is
intimidating, annoying or malicious and may relate to race, ancestry, place of
origin, colour, ethnic origin, citizenship, religion/creed, sex, sexual orientation,
age, record of offences (provincial offences and pardoned federal offences),
marital status, family status or handicap that is known or ought reasonably to
be known to be unwelcome whether intended or not.
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4.7. Municipality means the Corporation of the Municipality of Clarington.
4.8. Municipal Facilities or Municipal Facility means all property owned and
operated by the Municipality, including but not limited to buildings, facilities,
adjacent municipal property attached to the building, playgrounds, trails,
parking lots, parks and all land owned or occupied by the Municipality.
4.9. Temporary Ban means a 72-hour prohibition of entering a specific Municipal
Facility to allow for an investigation to take place.
4.10. Trespass to Property Notice means as authorized under the Trespass to
Property Act, a written notice prohibiting an individual from entering a specific
Municipal Facility for a specific duration and is issued to an individual by
Municipal Employee or law enforcement.
4.11. Vexatious means a complaint or request for service initiated with the intent to
embarrass or annoy an Employee or a pattern of conduct that amounts to an
abuse of the complaint and/or request for service process.
5. Identifying Disrespectful Conduct
5.1. When responding under this Policy, Employees will be guided by a progressive
approach to the application of restrictions and will escalate a response in
proportion to the persistence and severity of the Disrespectful Conduct.
Employees are to consider the circumstances of each case in its entirety
before determining their actions in response to a potential occurrence of
Disrespectful Conduct.
5.2. Examples of Disrespectful Conduct are provided below to aid Employees in
identification of behaviours that should not be tolerated by the Municipality. The
list is not exhaustive of all behaviours that can be classified as Disrespectful
Conduct.
Disrespectful Conduct
5.3. Examples of Disrespectful Conduct include, but are not limited to the following:
5.3.1. any activity that obstructs, prevents, or hinders the rights of others to use, and
enjoy Municipal Facilities,
5.3.2. any activity that obstructs, prevents, or hinders the operations of the
Municipality, its Employees in the delivery of a service,
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5.3.3. any acts towards any person that are reasonably perceived to be threatening,
intimidating, harmful or harassing
5.3.4. any use of profanity, obscene or derogatory language.
5.3.5. any racial, ethnic slurs, or slurs related to disability or gender and sexuality.
5.3.6. any display or usage of hate symbols, including imagery or materials
associated with hate groups or ideologies.
5.3.7. committing any nuisance, disturbing the peace, or acting contrary to public
order.
5.3.8. vandalism.
5.3.9. intentionally or recklessly damaging Municipal Facilities.
5.3.10. invasions of privacy.
5.3.11. loitering or causing a disturbance.
5.3.12. consumption of alcohol unless it is under the authority of a licensed special
event.
5.3.13. consumption of controlled drugs or substances without a prescription.
5.3.14. drug or alcohol intoxication.
5.3.15. viewing or exhibiting any sexually explicit print or digital imagery.
Frivolous or Vexatious Requests
5.4. Examples of a Frivolous or Vexatious request include, but are not limited to,
the following:
5.4.1. refusing to specify the grounds of a complaint, despite offers of assistance.
5.4.2. making excessive demands on the time and resources of Employees with
lengthy requests through several service channels every few days and
demanding immediate response.
5.4.3. requests for information that the individual has already seen or has clear intent
to reopen issues that have already been considered and concluded.
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5.4.4. refusing to accept the decision of the Municipality, repeatedly arguing points
with no new information.
5.4.5. where the individual states that the request is meant to cause maximum
inconvenience, disruption, or annoyance.
5.4.6. the individual is retaliatory or is initiated with the intent to embarrass or annoy
another member of the public or to use Municipal services or by-laws as a tool
in an ongoing neighbour dispute.
5.4.7. making unjustified complaints about Employees who are trying to deal with the
issues and threatening to negatively affect their employment status with the
Municipality.
6. Application
6.1. Employees have the discretion to act on this Policy when an incident of
Disrespectful Conduct is encountered through any of our service channels,
including, but not limited to in-person communication, written communication,
public meetings, telephone communication, email communication, social media;
and/or interactions at Municipal Facilities.
7. Restrictions
7.1. In accordance with this Policy, the Municipality may impose a restriction against
an individual displaying Disrespectful Conduct or not adhering to the
Municipality’s facility rules, Commitment of Respect. The Municipality takes this
Policy seriously and can impose a restriction in a manner that is clear,
consistent, reasonable, and proportional to the individual’s action(s).
7.2. Employees must abide by this Policy and refer to management directive that
outlines the practices and procedures for enforcing a restriction.
Imposition of Restrictions
7.3. Employees have the discretion to impose restrictions in response to
Disrespectful Conduct, including but not limited to, the following:
7.3.1. limit the individual’s correspondence with Employees to a particular format such
as email only, or telephone call at specific times and specific durations.
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7.3.2. limit the individual to an established point of contact at the Municipality. The
individual will not be able to interact with any Employee outside of the point of
contact.
7.3.3. require any face-to-face interactions between the individual and the established
point of contact to take place in the presence of an appropriate witness and in a
suitable location.
7.3.4. require that the individual produce full disclosure of documentation or
information before Employees will investigate any new complaints.
7.3.5. instruct Employees not to investigate any complaints regarding an issue that
has already been investigated, or which is substantially like an issue which has
already been investigated.
7.3.6. inform the individual that further contact on the matter of the complaint or
request will not be acknowledged or replied to, and,
7.3.7. in extreme circumstances, instructing Employees to severely reduce or
completely cease responses to further complaints and correspondence from
the individual; or
7.3.8. limiting or regulating the individual’s use of or access to Municipal Property.
Temporary Ban
7.4. Employees have the authority to enforce a 72-hour Temporary Ban against an
individual found to have engaged in Disrespectful Conduct.
Trespass to Property Notice
7.5. When all other possible measures have been implemented, the Municipality
may impose a Trespass to Property Notice against an individual.
7.6. Appendix A, Enforcement Guidelines have been provided to Employees to
support the decision and consequences for a Trespass to Property Notice. The
examples contained in Appendix A are not exhaustive of all forms of
Disrespectful Conduct. Each incident will be evaluated based on all available
information, and the consequences outlined below may be adjusted to reflect
case-by-case circumstances.
7.7. Any persons issued a Trespass to Property Notice will not be subjected to
undue hardships. The individual may arrange for a third party, such as a friend
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or family member to access a service on their behalf through an appointed
Municipal contact.
7.8. These guidelines apply to all customers who breach any Municipal Policy, Code
of Conduct or Commitment of Respect.
8. Request for Reconsideration
8.1. All decisions made under this Policy are final.
9. Roles and Responsibilities:
9.1. Council is responsible for:
9.1.1. Adopting, reviewing and amending this Policy as appropriate.
9.2. Chief Administrative Officer (CAO) is responsible for:
9.2.1. Ensuring staff compliance with this Policy.
9.3. Directors / Managers are responsible for the following within their scope
of authority:
9.3.1. Ensuring that the procedure for enforcement of this Policy is managed in
accordance with the Respectful Conduct Enforcement Practices and
Procedures.
9.4. All Staff are responsible for:
9.4.1. Following this policy.
10. Appendices
10.1. The following Appendices are attached to and form a part of this policy:
Appendix A – Enforcement Guidelines; and
Appendix B – Commitment of Respect.
11. Related Documents:
11.1. Public Complaint Handling Management Directive.
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11.2. Respectful Conduct Enforcement Practices and Procedures Management
Directive.
12. Policy Inquiries:
12.1. The CAO or designate is responsible for inquiries regarding this policy.
13. Revision History:
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Appendix A Enforcement Guidelines
Disrespectful
Conduct
Consequence
of 1ST
Occurrence
of 2ND
Occurrence
of 3RD
Occurrence
any Subsequent
Occurrence
Harassment
Verbal abuse month ban. month ban. ban. ban and review
to determine if
further
consequences
Harassment
Threats and
attempts to
intimidate.
Attempts to
provoke or
incite violence
month ban. month ban. ban. ban and review
to determine if
further
consequences
are warranted.
Violence
Throwing of
articles in an
aggressive
manner.
month ban. ban. ban. ban, and a
review to
determine if
further
consequences
Violence
Physical striking
of another
individual
month ban. ban. ban. ban and a review
to determine if
further
consequences
Vandalism
vandalism to
City property,
vandalism to
private property
on City property
or theft.
month ban. ban. ban. and review to
determine if further
consequences are
warranted.
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Disrespectful
Conduct
Consequence
of 1ST
Occurrence
of 2ND
Occurrence
of 3RD
Occurrence
any Subsequent
Occurrence
Discrimination
Racial, ethnic
slurs, or slurs
related to
disability or
gender and
sexuality.
Minimum 6-
month ban. ban. ban. and review to
determine if further
consequences are
warranted.
Unacceptable
Behaviour:
Consumption of
alcohol or of legal
or illegal drugs.
Appearance of
impaired judgment
on Municipal
property due to
consumption of
alcohol or drugs.
month ban. ban. ban. and review to
determine if further
consequences are
warranted
Inappropriate
Internet Usage
and Abuse of
Technology: Use
of wireless internet
connectivity to
view, produce or
exhibit lewd or
offensive
materials.
Minimum 1-
month ban. month ban. ban. and review to
determine if further
consequences are
warranted.
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Disrespectful
Conduct
Consequence
of 1ST
Occurrence
of 2ND
Occurrence
of 3RD
Occurrence
any Subsequent
Occurrence
Inappropriate
Internet Usage
and Abuse of
Technology: Use
of wireless internet
connectivity to
view, produce or
exhibit illegal
materials, such as
child pornography
or hate
propaganda.
Minimum 6-
month ban. ban. ban and review to
determine if further
consequences are
warranted.
Inappropriate
Internet Usage
and Abuse of
Technology: Use
of technology
devices to
without Municipal
authorization in
month ban. month ban. ban. ban and review to
determine if further
consequences are
warranted.
Page 155
Council Policy
If this information is required in an alternate format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131
Page 12 of 12
Appendix B: Commitment of Respect
Commitment of Respect
The Municipality of Clarington and its employees are committed to providing clean,
safe, welcoming and inclusive facilities to our customers and guests.
If you see a problem, please approach any member of our staff team and they would
be happy to assist.
To support this safe and welcoming environment, customers and guests are expected
to:
Respect Other Customers and Guests
• Respect people’s personal space.
• Respect people’s differences.
• Support other customers and guests by identifying challenges to staff.
• Respectful Interactions, free from harassment, bullying, racism or threatening
behaviour.
• Respect the use of service animals.
Respect Staff
• Respect staff in their role and direction provided.
• Respectful interactions, free from harassment, bullying, racism or threatening
behaviour.
Respect the environment.
• Respect the rules of the facility, including but not limited to:
o No smoking By-Law 028-2019.
o Prohibited use of recording devices in washrooms and changerooms.
• Respect the condition of the facility, assist in keeping it clean and vandalism
free.
Interactions and behaviours that are seen to break this commitment to respect may
lead to your removal and restriction of access to our facilities and services under the
Respectful Conduct Policy.
Page 156
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
If this information is required in an alternate format, please contact the Accessibility
Co-ordinator at 905-623-3379 ext. 2131
June 26, 2025
The Right Honourable Mark Carney, P.C., M.P.
Prime Minister of Canada
Via Email: pm@pm.gc.ca
To Prime Minister Carney:
Re: Minutes from the Clarington Diversity Advisory Committee dated
June 12, 2025
File Number: PG.25.06
At a meeting held on June 23, 2025, the Council of the Municipality of Clarington
approved the following Resolution #C-154-25:
That the minutes from the Clarington Diversity Advisory Committee meeting
dated June 12, 2025, be received for information, with the exception of Item 8,
which shall be endorsed by the Council of the Municipality of Clarington:
Whereas hate has no home in Clarington; and
Whereas acts of hate have a profound impact on those directly targeted,
as well as the community as a whole; and
Whereas municipalities such as Hamilton, Uxbridge, and Peterborough
have either amended their sign by-laws or passed motions banning the
display of hate symbols on municipal property; and
Whereas all levels of government have a collective responsibility in
keeping our communities safe and welcoming for all residents; and
Whereas in previous sessions of Parliament, bills were introduced to
amend the Criminal Code to ban hate symbols; and
Whereas regular data reporting on hate crime incidents, charges and
convictions will provide transparency, create awareness, and identify
areas of focus.
Therefore, be it resolved that Clarington:
Attachment 2 to Report CAO-002-26
Page 157
Symbols of Hate June 26, 2025 Page 2
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
1. Ban symbols of hate on municipal property, either through policy or
amendments to the Sign By-law; and
2. Urge the Federal Government to amend the Criminal Code to ban
public displays of hate symbols; and
3. Request that DRPS make publicly available statistics on hate -related
incidents through a hate crime dashboard and present an annual report on
hate crimes, similar to those of the Toronto Police Service; and
4. Endorse the development of the regional, community -based hate
reporting system proposed in Report #2025-A-4 of Durham Region’s F&A
Committee and request that the Region add CDAC and other lower-tier
DEI advisory committees in future consultations on the system’s
development and other anti-hate initiatives; and
5. Forward a copy of Council’s resolution to the Region of Durham, other
Durham Region municipalities and their DEI advisory committees (where
applicable).
Yours truly,
_________________________
June Gallagher, B.A., Dipl. M.A.
Municipal Clerk
JG/lh
c: Alexander Harras, Regional Clerk, The Regional Municipality of Durham
Durham Regional Police Services
Susan Cassel, City Clerk, City of Pickering
Jaclyn Grossi, Municipal Clerk, Town of Ajax
Christopher Harris, Town Clerk, Town of Whitby
Blair Labelle, Director of Corporate Services/Municipal Clerk, Township of
Scugog
Fernando Lamanna, Clerk/Deputy CAO, Township of Brock -
Debbie Leroux, Director of Legislative Services/Clerk, Township of Uxbridge
Mary Medeiros, City Clerk, City of Oshawa
Clarington Diversity Advisory Committee
H. Anderson, Executive Administrator, Mayor and Council
K. Bergeron, Manager of Municipal Law Enforcement
D. Lyons, Deputy CAO, Planning and Infrastructure
R. Maciver, Deputy CAO/Solicitor
Page 158
The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6
1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net
January 29th, 2026
Durham Regional Police Service
605 Rossland Rd. E.,
Box 911, Whitby, ON
L1N 0B8
Subject: Reporting of Hate-Related Incidents
Dear Chief Moreira,
In 2025, Clarington Council passed Resolution #C-154-25 a recommendation from the
Clarington Diversity Advisory Committee to help combat hate crimes in our community.
As part of this motion, Council directed staff to:
“Request that DRPS make publicly available statistics on hate-related incidents through
a dedicated hate crime dashboard and presenting an annual report on hate crimes,
similar to the reporting practices of the Toronto Police Service.”
The Municipality of Clarington has a public commitment, through our 2024-27 Strategic
Plan, to support initiatives that support the proactive management of community safety
and well-being.
We believe that accessible and consistent reporting will strengthen community trust,
support education and awareness initiatives, and help identify trends that inform
prevention strategies. On behalf of the Municipality of Clarington, please consider this
letter to be a formal request for DRPS to develop enhanced public reporting on hate
crimes in Durham, including the implementation of a dashboard and annual report.
We would appreciate learning about any opportunities to collaborate or advocate for this
important initiative. We could also help facilitate a discussion with the Diversity Advisory
Committee to help shape any future work on this matter.
Thank you for your attention to this matter and for your ongoing commitment to
community safety and inclusion. Please feel free to contact me at
nbalakumar@clarington.net should you require further information or wish to discuss
this request.
Sincerely,
Nirosha Balakumar
Supervisor, Diversity, Equity and Inclusion
Attachment 3 to Report CAO-002-26
Page 159
Staff Report
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Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 2, 2026 Report Number: PDS-020-26
Authored by: Laila Shafi, Coordinator, Projects and Administration
Submitted By: Darryl Lyons, Deputy CAO, Planning and Infrastructure Services
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Parks, Recreation and Culture Master Plan – 2025 Annual Progress
Report
Recommendation:
1. That Report PDS-020-26, and any related delegations or communication items, be
received for information.
Page 160
Municipality of Clarington Page 2
Report PDS-020-26
Report Overview
1. Background
1.1 On September 8, 2025, Council received Report CAO-015-25 at the General
Government Committee meeting, which presented a five-year action plan to advance
priorities identified in the Parks, Recreation and Culture Master Plan (PRCMP).
1.2 The action plan included short-term recommendations (2024–2028) across policy, land
acquisition, amenity development, cultural initiatives, and operational best pr actices.
1.3 Council directed staff to bring forward capital and operating budget requests through the
annual budget process, to identify staffing and equipment requirements for new parks
and facilities, and to report back annually on implementation progress.
1.4 Planning and Infrastructure Services is responsible for monitoring and tracking the
implementation of the action plan and will report progress to Council annually in the first
quarter of each year.
2. Key Achievements - 2025
2.1 The following highlights reflect progress made by lead departments and partners in
2025; a detailed status table is provided as Attachment 1.
Policy and Planning
2.2 Parkland Dedication, Service Levels, and OP Review Preparation: Staff continued
monitoring provincial legislative changes and prepared groundwork for 2026 Official
Plan Review updates related to parkland dedication, alternative rates, exemptions, and
service level targets. (Recommendations 3a–3j, 5a–5c)
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Municipality of Clarington Page 3
Report PDS-020-26
Capital Projects and Infrastructure
2.3 Sports Complex Lands: The Municipality entered the due diligence period to acquire
approximately 52 acres (≈20 ha) to support future sports field capacity in 2025.
(Recommendation 9)
2.4 Double Gym Conversion at Bowmanville Indoor Soccer Facility: Demolition, structural
reinforcement, slab pours, and changeroom/lobby work advanced, with project
completion projected for summer 2026. (Recommendation 26)
2.5 Completed Structural Assessment of Camp 30 Cafeteria Building: independent
follow‑up review initiated. (Recommendation 62)
2.6 Playground Renewal Program: Playground replacements continued based on
age/condition, with enhancements evaluated at time of renewal. (Recommendation 10)
Partnerships and Service Delivery
2.7 Inclusive and Accessible Design: Universal design and accessibility principles applied to
new and renewed park spaces. (Recommendation 11)
2.8 Crime Prevention Through Environmental Design (CPTED) and User Comfort
Improvements: CPTED principles, seating, and signage enhancements incorporated
into park renewal projects. (Recommendations 12–13)
2.9 Sports Field Operations: Portable washrooms expanded at sports fields; annual
user‑group coordination continued. (Recommendation 35.a)
2.10 Facility Allocation Policy: Development of a formal Facility Allocation Policy advanced
and prepared for alignment discussions with Arena Boards. (Recommendation 18)
2.11 School Board Collaboration: Maintained and strengthened partnerships to support
community access to gymnasiums. (Recommendation 27)
2.12 STEM & Community Program Expansion: Piloted STEM programs with external
providers; expanded partnerships including Netball. (Recommendations 80, 82)
2.13 Youth Safe Spaces: Continued partnership with the John Howard Society to support
inclusive programming. (Recommendation 97)
2.14 Flexible Programming for All Ages: Expanded programming for youth and older adults in
multipurpose spaces. (Recommendations 31, 32)
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Municipality of Clarington Page 4
Report PDS-020-26
Environment and Naturalization
2.15 Continued collaboration with CLOCA, SWNA, and Bowmanville Valley partners on
naturalization, stewardship, and environmental initiatives, including wetland restoration
funding applications. (Recommendation 14)
Culture, Library and Museum
2.16 Completed a cultural mapping exercise and initiated cross‑collaboration on tools and
resources. (Recommendation 61)
2.17 Visual Arts Centre: Feasibility study complete; 2025 grant application not successful;
re‑application planned Q1 2026; design development/specifications prepared.
(Recommendation 63)
2.18 Library Accessibility and Remote Access: First library locker launched at Darlington
Sports Centre; space for SBRC locker integrated in design. (Recommendation 69)
2.19 Advanced CLMA’s Repatriation & Decolonization Strategy toward 2025 completion, with
implementation slated for 2026. (Recommendation 76)
3. Current Work (What’s Underway)
3.1 This section summarizes initiatives that are actively in progress and form part of the
Municipality’s ongoing implementation of the PRCMP. These items were initiated in
2025 or earlier and are currently being carried forward into 2026. They reflect work that
is already underway, resourced, and in various stages of development, delivery, or
coordination.
Policy and Planning
3.2 Advancing the PRCMP corporate tracking framework and monitoring protocols.
(Recommendations 99, 100)
3.3 Preparing inputs for the Official Plan Review including park hierarchy, dedication
policies, alternative rates, and service level targets (Monitoring of provincial legislation
continues; updates to be reflected through Official Plan Review and Parkland By‑law as
required). (Recommendations 1, 2 – 3.j, 4, 5a. – 5c.)
Capital Projects and Infrastructure
3.4 Advancing South Bowmanville Recreation Centre (SBRC) construction (indoor turf &
double gym) and coordinating commissioning timelines toward 2026 milestones.
(Recommendations 26, 34)
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Municipality of Clarington Page 5
Report PDS-020-26
3.5 Following due diligence period in 2025, 52 acres (≈20 ha) of land has been acquired by
the municipality. A Park Master Plan will establish a phased approach to developing it
into park with sports fields and event space. (Recommendation 9)
Partnerships and Service Delivery
3.6 Finalizing the Facility Allocation/Use‑of‑Space policy framework; carrying forward
impact analysis into 2026 to support full implementation. (Recommendations 18, 70)
3.7 Developing standardized partnership/service agreements (rural halls, squash,
community partners) and a 2026 partnership framework work plan.
(Recommendations 29, 85, 102, 109.b – 109.d)
Environment and Naturalization
3.8 Continuing collaboration with CLOCA and community partners on environmental
stewardship and naturalization projects. (Recommendation 14)
Culture, Library and Museum
3.9 Ongoing discussions and coordination to prepare for 2026 implementation of the
Repatriation & Decolonization Strategy. (Recommendation 76)
Accessibility and Inclusion
3.10 Ongoing work on updating accessibility design measures in existing facilities as renewal
opportunities arise. (Recommendation 11)
4. Upcoming Priorities for 2026
4.1 This section identifies recommendations that will begin or significantly advance in 2026
as part of the next phase of PRCMP implementation.
Policy and Planning
4.2 Launch enhanced annual reporting tools and a refined tracking framework to support
Q1 2027 reporting. (Recommendation 100)
4.3 Support the Official Plan Review deliverables related to parkland hierarchy, dedication,
and service levels. (Recommendations 1, 3.a – 3.j, 4, 5a. – 5.c)
Capital Projects and Infrastructure
4.4 Complete the sports complex acquisition and begin planning for phased development
(fields and event space). (Recommendation 9)
Page 164
Municipality of Clarington Page 6
Report PDS-020-26
4.5 Continue SBRC construction to meet summer 2026 milestones (indoor turf; double gym
conversion). (Recommendations 26, 34)
Partnerships and Service Delivery
4.6 Advance a partnership framework and standardized agreements across sport, culture,
and community organizations. (Recommendations 29, 85, 102, 109.b – 109.d)
Culture, Library and Museum
4.7 Re‑apply for Visual Arts Centre funding (Q1 2026) and position the project for
implementation subject to funding. (Recommendation 63)
4.8 Implement Clarington Library, Museums and Archives (CLMA’s) Repatriation &
Decolonization Strategy (2026). (Recommendation 76)
4.9 Proceed with Special Events & Festivals Strategy (scope finalized Q3 2025; RFP Q1
2026; report Q4 2026). (Recommendation 75)
4.10 Expand Story Walks, outdoor cultural programming, and continue rolling out library
lockers where feasible. (Recommendations 68, 69, 83)
Accessibility and Inclusion
4.11 Undertake accessibility audits for municipally owned buildings identified in the 2026
capital program. (Recommendation 91)
4.12 Working with Durham Region lower-tier municipalities to create an Indigenous
Engagement Guide which is expected to be completed in 2026. (Recommendations
76-78)
5. Financial Considerations
5.1 This report is for information. Financial impacts associated with implementing individual
PRCMP recommendations are addressed through departmental operating and capital
budgets and are brought forward to Council through the annual budget process. The
Municipality and CLMA will continue to pursue grants, sponsorships, and partnerships
to offset costs and enhance community benefits.
6. Strategic Plan
6.1 G.2.3: Develop and complete Parks, Recreation and Culture Master Plan, and Prioritize
action items for implementation.
Page 165
Municipality of Clarington Page 7
Report PDS-020-26
7. Climate Change
Many of the Recommendations and associated actions will have the opportunity to
support climate change goals and objectives.
8. Concurrence
This report has been reviewed by the Deputy CAO of Finance and Technology, Deputy
CAO of Public Services and the CEO of Clarington Library, Museums & Archives, who
concur with the recommendations.
9. Conclusion
It is respectfully recommended that this report be received for information only.
Staff Contact: Laila Shafi, Coordinator- Projects and Administration, lshafi@clarington.net.
Adam Brooks, Projects and Capital Planning Manager, abrooks@clarington.net
Attachments:
Attachment 1- Table of 2025 PRCMP Updates
Interested Parties:
There are no interested parties to be notified of Council's decision.
Page 166
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
1 Guided by this Master Plan, incorporate a new park hierarchy as part of the Municipality’s Short
Official Plan Review to ensure that it reflects parks that exist or are planned in Clarington,
as well as to align with modern expectations and best practices in different park types,
particularly in emerging intensification areas. The Municipality should review and reclassify
its park supply to align with the new hierarchy system.
Will be addressed as part of Official
Plan Review.
3 As part of the Municipality’s Official Plan Review, the following actions are recommended Short
to be undertaken as it relates to Section 23.10 of the Official Plan (Parkland Dedication):
N/A
3.a Identify that non-profit housing development, inclusionary zoning affordable units, and Short
additional residential units (as defined in the Planning Act) are exempt from parkland
dedication and developments with affordable and attainable residential units are subject to
reduced parkland dedication amounts as identified by the Planning Act.
Will be addressed as part of Official
Plan Review.
3.b Update the alternative rate in Section 23.10.3(a), (c) and (e) to one hectare of parkland Short
per 600 dwelling units.
Will be addressed as part of Official
Plan Review.
3.c For the alternative rate, reflect that the amount of parkland conveyed or required as a Short
payment-in-lieu of parkland shall not exceed 10% of land or value of land where the land
subject to the development is 5 hectares or less, or 15% of land or value of land where the
land subject to the development is greater than 5 hectares.
Will be addressed as part of Official
Plan Review.
3.d Section 23.10.4 shall be updated to reflect that payment-in-lieu of parkland dedication will Short
be calculated at a rate of one hectare per 1,000 dwelling units.
Will be addressed as part of Official
Plan Review.
3.e Identify that the dedication of land that is suitable for the development of parkland should Short
be maximized to achieve the recommended parkland service level and accommodate the
outdoor recreation facility needs as identified by this Master Plan.
Will be addressed as part of Official
Plan Review.
3.f Identify that parkland payment-in-lieu rates are frozen as of the date that a zoning by-law Short
or site plan application is filed. The freeze is effective for two years after approval.
Will be addressed as part of Official
Plan Review.
3.g Identify that the Municipality spend or allocate at least 60% of money collected from Short
payment-in-lieu of parkland dedication annually (based on the opening balance of the
parkland reserve fund).
Will be addressed as part of Official
Plan Review.
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 167
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
3.h Develop policies guiding the acceptance of encumbered lands such as privately owned
public space (POPS) and strata parks based on the guidance and best practices provided
by this Master Plan, including Appendix A. Appropriate legal agreements must be
established to address park design and construction standards, public access,
maintenance, etc. These policies should only be developed if changes to the Planning Act
come into effect that obligate municipalities to accept encumbered lands as part of
parkland dedication.
Short Will be addressed as part of Official
Plan Review, if the applicable
Planning Act changes come into
effect.
3.i Establish location and development guidelines describing what constitutes acceptable
parkland dedication from developers. These guidelines should consider restrictions for
encumbered lands such as hazard lands, steep slopes and unstable lands,
environmentally protected lands, rights-of-ways and easements, contaminated lands, etc.
Short Will be addressed as part of Official
Plan Review.
3.j Monitor Provincial announcements regarding new or updated legislation relevant to
parkland and evaluate the impact on parkland dedication practices in Clarington. Updates
associated with the implementation of Bill 23 or to understand regulations/criteria guiding
parkland conveyance as it relates to encumbered parkland, strata parks, and POPS or
other matters, and evaluate its impact on the Municipality’s Official Plan Review and
Parkland Dedication By-law.
Short Staff continue to monitor provincial
updates. Relevant changes will be
implemented as required, and
considered as part of the Official
Plan Review.
4 Update the Municipality’s Parkland and Open Space Dedication By-law to ensure that it
aligns with the amended Planning Act. Refer to Recommendation #3 for applicable
changes as part of the update process.
Short Complete
5 Through the Official Plan Review, update the Municipality’s parkland service target to 2.0
hectares per 1,000 residents, including:
N/A
5.a 1.1 hectares per 1,000 residents for Municipal Wide Parks and Community Parks. Short Will be addressed as part of Official
Plan Review.
5.b 0.75 hectares per 1,000 residents for Neighbourhood Parks. Short Will be addressed as part of Official
Plan Review.
5.c 0.15 hectares per 1,000 residents of Parkettes, and Urban Squares and Parks. Short Will be addressed as part of Official
Plan Review.
9 Initiate a site selection process to identify and purchase a minimum of 30 hectares of land
to create a sports complex to assist the Municipality in addressing longer-term sports field
demand that cannot be accommodated in existing and future parks. Site criteria should
include, but not be limited to, location and access, development potential and constraints,
land compatibility, expansion opportunities, and user group support and partnership
potential.
Short Acquisition of 52 acres of land is in
Due Diligence period. Phased
approach to developing into park with
sports fields and event space.
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 168
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
10 Prepare a Park Renewal Strategy to identify opportunities to: renew parks to replace aging
components (e.g., like for like), redevelop to replace and/or repurpose amenities ensure
they serve evolving community needs, and plan for park enhancements to add new
amenities. Candidate parks should consider the age and condition of the park and
components, changing demographics, opportunities to minimize service duplication,
proximity to intensification areas serving MTSAs, opportunities to be repurposed under-
utilized facilities to address other in-demand outdoor recreation opportunities, and other
variables. Park renewal should be supported by community consultation.
Short Playground replacements are
prioritized based on their age based
condition and at the time of
replacement, opportunities for
enhancements are evaluated. Timing
of construction is planned to
minimize service disruptions
13 Develop and renew parks with a focus on safety, incorporating Crime Prevention Through
Environmental Design principles, enhancing naturalization efforts and including comfort
amenities like shade, seating, signage, and other features to create inviting and
welcoming spaces.
Best Practice At the time of park renewal, CPTED
principals are being taken into
consideration, seating and signage is
also being updated.
14 Collaborate with regional conservation authorities (e.g., CLOCA and GRCA), community
groups, and other corporate departments to develop and implement strategies that
enhance and promote environmental sustainability initiatives and naturalization in
Clarington's parks and open spaces.
Best Practice Ongoing support of SWNA
committee, through financial support
of environmental special events and
environmental initiatives.
Ongoing collaboration with CLOCA
and Bowmanville Valleys group re
fish ladder and area maintenance in
Bowmanville Valley
Partnership with CLOCA in Wetlands
Conservation Partnership Program
Funding Application for grant funding
for restoration of wetland on
municipally owned property directly
east of SBRC.
18 Continue to engage independent Arena Boards in Newcastle and Orono to maximize ice
use to the benefit of Clarington arena organizations. As part of these discussions, explore
the possibility of aligning allocation practices of the Arena Boards with the Municipality to
ensure that ice time is permitted in a fair and transparent manner.
Best Practice A formal facility allocation policy,
which codifies the Municipality's
current framework and process, is
actively under development. Upon
finalization, this policy will be shared
with the Arena Boards to explore the
possibility of further aligning
allocation practices.
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 169
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
19 Engage adjacent communities such as the City of Oshawa to negotiate access to arena
time for local organizations to alleviate short-term demand for additional ice time.
Short While our neighbouring
municipalities faces similar
constraints on prime time ice and
resident prioritization, we continue to
actively engage with them to facilitate
referral options for our local groups
when Clarington cannot
accommodate their requests.
26 Move forward with converting the indoor artificial turf field at the Bowmanville Indoor
Soccer Facility with a double gymnasium.
Short Demolition complete as required;
interior renovations underway.
Structural reinforcements finished for
new clerestory lighting and
mechanical systems. Floors poured,
facility leveled to one floor, and new
changerooms plus lobby/washroom
infrastructure being built. Expansion
progressing with structural steel
installation. Project remains on track
for summer 2026 completion.
27 Continue to work with school boards to maintain and negotiate enhanced access
municipal and community access to school gymnasiums.
Best Practice Maintained active dialogue through
regular scheduled meetings with
school board representatives to
solidify existing access agreements
and identify potential inventory
expansion.
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 170
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
28 Provide multi-purpose spaces in new or redeveloped community centres that are flexibly
designed in a variety of sizes and with supporting features to accommodate community
programs, rentals, and arts and cultural activities, potential library use, as well as youth
and older adult uses.
Best Practice Additional multi-purpose spaces
included at SBRC. Reviewing
existing use of space agreements
and identifying underutilized spaces.
DHRC youth room - added daytime
access for older adult programs.
Collaborating with CLMA on
complimentary and partnership
programs
29 Continue to work with rural community hall partners explore expanding recreation and
leisure opportunities for the rural community and to ensure long-term operational success.
Facility enhancements and upgrades should be informed by building condition audits and
based on maintaining a state of good repair and facility usage trends.
Best Practice Working with rural hall boards,
supporting the community
association, delivering variety of
programs at a variety of halls, fitness
classes, social clubs, cooking
workshops. Facility condition
assessments planned for all sites in
2026.
31 Direct youth and older adult programming to multi-purpose spaces and community halls to
bolster facility utilization to complement existing youth and older adult program and service
providers, including at the future South Bowmanville Recreation Centre, potentially
through satellite outreach programs in partnership with community organizations.
Best Practice Q3 2025 - SBRC survey out to
community, responses received, staff
working on plans for SBRC
programming. Existing service
provider partnership and capital
facility agreements in place for older
adult (BOAA) and youth services
(John Howard Society)
32 Design indoor community facilities and outdoor parks with an age-friendly lens to create
welcoming, attractive, safe, and accessible spaces for all residents, including youth and
older adults. Consultation with youth and older adult residents is encouraged to guide
design processes.
Best Practice CSD: New builds including SBRC
include universal design standards
outlined in Clarington's Accessibility
Design Standards. Improvements to
existing buildings considered as
rehabilitations occur. Community
survey for programming at SBRC
conducted in Q4 2025 - feedback
incorporated into program planning.
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 171
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
33 Work with the Clarington Squash Club to maintain interest in the sport, potentially
increasing memberships, pay as you go users, and court bookings. Municipal support may
be required to assist with court bookings, promoting club programming, and attracting new
players. Monitoring court use will inform future assessments associated with the Alan
Strike Aquatic and Squash Centre.
Short Staff are reviewing the service
partnership with Squash, including
usage and member totals.
34 Proceed with the development of a new full size indoor artificial turf field as part of the
South Bowmanville Recreation Centre to replace the existing facility at the Bowmanville
Indoor Soccer Facility. While no additional facilities are recommended during this planning
period, the Municipality should monitor the use of the new facility to inform future needs.
Short Construction is on schedule with
installation of footings and foundation
underway - a significant milestone in
the project. Remains on schedule for
summer 2026 takeover.
35.a Undertake strategic improvements to outdoor rectangular fields to maximize the use of
existing outdoor rectangular fields, which may include, but not be limited to, enhanced
drainage and turf management practices, and adding irrigation, as well as modernizing
features such as paved pathways, temporary or permanent washrooms, player and
spectator seating, parking, and more. Working with the Darlington Soccer Club and other
field users to identify and prioritize field improvements is recommended and to maximize
the use of the field supply.
Short Increased number of sports fields
serviced with portable toilets in 2025
and moving forward.
Continued annual meeting with
sports field user groups in Fall of
2025 with Parks and Planning staff
included.
35.b Identify suitable locations to install lighting at existing outdoor rectangular fields to
increase playing capacity. Candidate sites should have regard for minimum setback
distances to adjacent land uses and the use of LED lighting that produces sharp lighting
cutoff.
Short no update - reviewed as specific
fields are scheduled for renewal but
would require additional budget
beyond approved capital projects
35.d Engage the Darlington Soccer Club to investigate opportunities to use the Darlington
Hydro Fields to accommodate other renters during available time when the fields are not
being used by the organization.
Short A legal agreement grants priority
access of the property to Darlington
Soccer Club. Darlington is
responsible for maintenance and
currently utilizes the majority of the
prime time. With the closure of four
soccer fields at Clarington Fields due
to SBRC construction, the Darlington
Hydro Fields are critical to the Club's
current operation.
37 Construct up to 17 unlit equivalent ball diamonds (equivalent to 11 lit ball diamonds) by
2036 in the following manner:
N/A
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 172
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
37.a Investigate suitable locations to add lighting to existing ball diamonds to increase playing
capacity. Candidate sites should have regard for minimum setback distances from
adjacent land uses and the use LED lighting that produces sharp lighting cutoff.
Short no update - reviewed as specific
fields are scheduled for renewal but
would require additional budget
beyond approved capital projects
37.b Identify and prioritize enhancements to existing ball diamonds to improve utilization
including, but not limited to, addressing drainage and grading, irrigating outfields, and
adding, replacing, or modernizing amenities to support ball diamond use such as paved
pathways, lighting, fencing, spectator seating, washrooms, parking, sunscreens, and
lining. Consultation with ball diamond users is recommended.
Short No change - Several improvement
projects have been budgeted for in
2026 including improvements at
Optimist Park and Clarington Fields.
38 Identify a suitable site for a full-size cricket field to be used as the primary location for
rentals. Once a suitable site has been established, monitor usage (including other sports
field demand) to determine the future of the cricket field at Courtice Memorial Park.
Short 801 Maple Grove site was identified
for full-size cricket pitch in
accordance with PRCMP to locate
large land consuming fields in a
sports complex.
39 Construct 17 new outdoor tennis courts by 2036 to address service gaps and population
growth, particularly in emerging Secondary Plan Areas where they can feasibly be
accommodated, in the following manner:
N/A
39.a Construct 10 tennis courts at five parks in Bowmanville (+10). The Municipality should
engage the Bowmanville Tennis club to monitor membership levels to determine if/when
additional club-courts are required; club-courts should be provided at a rate of one per 50
to 75 members.
Short/Medium/
Long
No change - courts are being
planned for in new parks being
provided through parkland dedication
through development approvals
39.b Construct four tennis courts at two parks in Courtice (+4) Short/Medium No change - courts are being
planned for in new parks being
provided through parkland dedication
through development approvals
40 Establish a plan to resurface aging tennis courts with acrylic coating. Short Future tennis court rehabilitation
capital projects are planned to
include an acrylic surface. Solina
Park Tennis Courts were resurfaced
with new acrylic coating
42 Provide eight multi-use courts for activities such as basketball and ball hockey in the
following manner, preferably at parks in emerging Secondary Plan Areas where they can
be feasibly accommodated
N/A
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 173
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
42.a Construct five multi-use courts in Bowmanville (+5). Short/Medium/
Long
Roswell multi-skill court initiated and
continuing into spring 2026.
Brookhouse parkette court re-
constructed.
Solina Park - tennis multi-skill court
re-constructed.
45 At the time of basketball court replacement, investigate the feasibility of enlarging half
courts or undersized shooting pads to full-size multi-use courts.
Best Practice Opportunities for basketball court
enlargement at the time of park
reconstruction is being reviewed on a
case by case basis.
46.a Construct six splash pads in Bowmanville, with a minimum of one serving the central area
of the community (+6).
Short/Medium/
Long
Middle Park Splash Pad opened in
July 2025
51 Continue with establishing a new dog park in north Bowmanville with consideration given
to the site criteria identified in this Master Plan, including property ownership, minimum
size, public access, site condition, appropriate setbacks, and parking. The design should
be similar to what is available at Clarington’s other locations, including a fenced enclosure
with separate areas for large and small dogs and supporting amenities such as shade,
lighting and seating.
Short Actively looking for appropriate site
to suit the construction of a new dog
park in north Bowmanville
56 Install outdoor fitness equipment at four parks to strengthen geographic distribution. New
installations should be at parks in high traffic areas such as along the waterfront trail in
Newcastle and Bowmanville (to be reconfirmed through the Waterfront Strategy),
Municipal Wide or Community Parks, or in gap areas including at two parks in Courtice’s
Secondary Plan Areas. Long-term opportunities to provide outdoor fitness equipment in
MTSAs should also be explored.
Short/Medium/
Long
No change - awaiting direction from
Waterfront Strategy
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 174
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
60 Promote the use of the existing outdoor lacrosse box to increase utilization while
maximizing the space for a variety of activities such as pickleball, ball hockey, etc.
Best Practice Q4 2025 staff are investigating a
grant opportunity with MLSE to
provide youth, gender specific
programming in Q4 of 2026. The
Lacrosse Bowl is currently closed
due to the SBRC construction.
Promotion for facility rentals to
increase utilization for various
activities will be included in future
efforts once the site is preparing to
reopen and accept bookings.
61 Undertake a cultural mapping exercise to establish a full understanding of cultural
resources that are available from the Municipality, CLMA, community providers, private
businesses, etc. as a tool for bringing awareness and promoting what’s available in
Clarington.
Short CLMA completed a community
mapping exercise in 2024 - CLMA &
Community Services will be meeting
early in the new year to discuss
further mapping and opportunities for
cross-collaboration of tools and
resources
62 Undertake a building condition assessment of the Camp 30 Cafeteria Building to
understand the requirements to ensure that the structure is stable to allow for an
evaluation of long-term opportunities.
Short Structural Condition Review
completed Q3 2025. Review
indicated imminent collapse possible.
Council motion to allow Jury Lands
Foundation consultant to complete
an independent assessment, results
expected mid Q4 2025.
63 Undertake a feasibility study to update the Visual Arts Centre, including enhancing
accessibility and modernizing the building to support programming opportunities and
achieve long-term success. Enhancements to the outdoor gathering space should also be
explored to support programs and small-scale events such as shows and performances.
Short Feasibility study completed Q2 2022.
VAC indicated an interest to proceed
with the project, funding via
fundraising efforts, mainly OTF.
Grant applied for Q2 2025, was not
successful, will re-apply Q1 2026 .
Design development and
specifications completed.
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 175
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
64 Continue to deliver and expand general arts and cultural programs within existing and
future indoor and outdoor spaces and ensure that they are designed to accommodate
such uses with consideration given to supporting amenities and features. Engaging the
arts and cultural community to provide programming within municipal spaces is
encouraged.
Best Practice CSD: Continue working with CLMA to
deliver arts and culture programs
across the municipality. Supportive
space features included in SBRC
design. Continue to work with.
Outdoor special event spaces
captured in recommendation XX
CLMA: Continue working with MOC
to deliver arts and culture programs
across the municipality - arts &
cultural community are regularly
engaged to provide programming.
68 As part of library space development and redevelopment, consider leading space and
design considerations to provide accessible, fresh, and modern spaces that are relevant
and responsive to all users, and are inclusive and flexible to support evolving needs,
services, and programming.
Best Practice Bowmanville Library renovation and
centralization of heritage services is
in process, with renovations
anticipated to begin later in 2026.
Further considerations and
evaluations of spaces are ongoing to
provide exceptional service.
A reading garden has been created
at the Newcastle Library through a
grant opportunity with the Province of
Ontario.
69 Increase access to library resources in smaller hamlets and the rural areas of Clarington
through alternative service delivery models by providing a bookmobile service for rural
residents and installing two library lockers for pick-up and drop-offs. Library book vending
machines should also be considered.
Short First library locker has been
launched at the Darlington Sports
Centre. Space at SBRC for a book
locker has been integrated into
design drawings. Further
opportunities for lockers that provide
access to materials are being
investigated.
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 176
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
70 Monitor the effect on space utilization resulting from the implementation of the Use of
Space Policy and, if necessary, undertake policy revisions.
Short Development of the Allocation Policy
is underway to formalize space
usage. Operational best practices
were phased in for 2025; 2024 cost
data has been compiled, and impact
analysis will continue through 2025
(partial) and 2026 (full
implementation)
75 Prepare a Special Events and Festivals Strategy that defines the roles and responsibilities
of the Municipality, community organizers, and the CLMA in delivering and facilitating
special events. The Strategy should articulate funding and staffing requirements,
promotional and awareness strategies targeted to residents and tourists, strategies to
address relevant actions of the Municipality’s Inclusion, Diversity, Equity and Anti-Racism
(IDEA) Strategy, and identify how existing and future physical infrastructure can be
incorporated as part of parks and facility designs to deliver quality experiences. This
Strategy should ensure that the Municipality meets legislative requirements and relevant
approvals for public events and festivals that do not restrict Indigenous and cultural
expression.
Short Anticipated timeline: Scope
developed Q3 2025, RFP Q1 2026,
Report Q4 2026
76 Regularly engage key groups such as the Indigenous community and Aboriginal Sports
Council to identify ways to advance reconciliation through parks, recreation, culture, and
library services, as well as to inform the Municipality’s Engagement and Relationship
Building Strategy, actions articulated in Clarington’s IDEA Strategy, and CLMA’s
Repatriation and Decolonization Strategy; there may be synergies in working
collaboratively to develop strategies and programs aimed at engaging Indigenous
Peoples.
Short CLMA: Repatriation and
Decolonization Strategy to be
complete by the end of 2025 and
implemented in 2026. Further
opportunity for collaboration with the
MOC will be explored. MOC:
Working with Durham Region lower-
tier municipalities to create an
Indigenous Engagement Guide -
expected to be completed in 2026
78 Engage Indigenous Peoples, including Mississaugas of Scugog Island First Nation and
other Williams Treaties First Nations as part of site selection for future parks and
community facilities to ensure that Traditional Knowledge and areas of significance (e.g.,
cultural heritage, environmental, etc.) are recognized, preserved, protected, and avoided.
Best Practice Working with Durham Region lower-
tier municipalities to create an
Indigenous Engagement Guide -
expected to be completed in 2026
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 177
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
79 Provide Municipal and CLMA staff with appropriate supports to deliver exceptional
services, which may include, but not be limited to, technology and equipment, professional
development and training, and other supports to function as a high performing
organization. Appropriate staffing levels must also be considered to implement the
recommendations of this Master Plan and should be guided by the organizational and
staffing review provided under a separate cover.
Best Practice CLMA has received a grant from the
Region to provide crisis intervention
training & mental health first aid to 40
staff, including MOC staff, to be
delivered in Q1 2026. Further
supports, including technology &
equipment, are continuously being
investigated.
80 Collectively, the Municipality and CLMA should engage with community partners to
expand STEM program opportunities, outdoor programming, and creative programming
for all age groups to address current gaps and plan for meeting future needs. As part of
this, evaluate potential interest in programs oriented towards Indigenous heritage and
culture to break down barriers and foster inclusion; providing pilot programs may be a
strategy to test demand.
Short Community Services is piloting
STEM programming with a couple of
service providers. Fitness, 55+ and
camps provide seasonal outdoor
programming opportunities. The
Community Funding Program
continues to have a lens towards
creative, educational program
opportunities
CLMA continues to expand STEM
program opportunities & creative
programming. Opportunities for
outdoor programming, including
storytimes, will be available in
summer 2026, with the opening of
the Newcastle Reading Garden and
StoryWalks to outdoor spaces.
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 178
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
82 The Municipality and CLMA should continue to offer and expand its range of in-person and
virtual programs to reach a wider audience, which may be done in partnership with
community partners and other program providers to share resources and space.
Short Added new partnerships programs
and workshops with Netball, STEM
providers in Q2, and Q3.
CLMA continues to offer & expand
range of in-person programs, and
offer virtual programs, where
deemed appropriate, to reach a
wider audience.
85 Regularly review, identify, and assess partnerships or collaborations as programs and
services are planned to share resources, deliver joint-programs and services, cross
program, and minimize service duplication with the view of improving efficiencies.
Short CSD: Completed inventory of existing
agreements. In the process of
reviewing and introducing service
partner agreements with current
recreation providers.
CLMA has implemented a
community partnership agreement
form and regularly reviews these
partnerships. A meeting with
Community Services will take place
in the new year to identify
opportunities for collaboration
between CLMA and MOC.
86 Work with community stakeholder groups and partners to enhance volunteer recruitment
and retention strategies.
Best Practice Participate in Durham Region
Association for Volunteer
Administration, promote through
Community Connections newsletter,
provide in-kind support to community
organizations based on request i.e.
Newcastle Community Garden
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 179
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
91 Continue to complete Barrier Removal Accessibility Audits of all Municipal buildings and
make strategic investments, through the capital budget, to improve access.
Best Practice 2026 Capital budget request includes
accessibility audits for all Municipally
owned buildings not already
completed through Rick Hansen
Accessibility Audits in 2023 (DHRC)
and 2024 (RRC).
93 Regularly review CLMA collections, resources, and services to ensure that they reflect the
needs and interests of a diversifying community.
Best Practice Review is regular & continuous
94 Increase the allowance under the Access Policy for residents experiencing low income as
fees for services rise to ensure that the number of opportunities remains similar on an
annual basis. The program should be reviewed regularly to ensure the funding provided
and eligibility requirements continue to achieve the objectives of the program.
Short A review of the Access Program is
underway, including the addition of
recreation passes available through
CLMA programming. A
benchmarking meeting with other
Durham municipalities was held in
Q4 to explore collective
opportunities. The program and
associated budget will be assessed
as part of the next multi‑year budget
cycle for 2028.
95 Create a sponsorship program to offer free Municipal programming for residents. Short In the midst of contracting with
sponsorship audit company to
develop sponsorship and naming
program.
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 180
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
97 Continue to work with community partners to provide social services and resources for at
risk and marginalized populations, while balancing the need to provide safe and
welcoming spaces for all.
Best Practice CSD: Continued partnership with
John Howard Society, provide safe
spaces for youth to recieve
programming, social services and
resources. Providing recreational
programming at no-cost for
participants of an IPV awareness
event, ensuring access for all
interested parties.
CLMA: Continued partnerships with
John Howard Society, ODSP,
Durham Community Health Centre,
Community Development Council
Durham, Durham College
Community Employment Services,
Making Employment Transitions
Attainable, and Participation House
to offer social services and resources
through CLMA.
98 Continue to promote and raise awareness about the programs and services provided by
the Municipality’s Community Services Division and CLMA using a range of print and
digital tactics. Opportunities for cross promotion and collaboration between the
Municipality and CLMA is encouraged.
Best Practice Program/service guides from MOC
and CLMA are regularly cross-
promoted at facilities and CLMA
locations. Programs/services are
regularly cross-promoted on CLMA
and MOC social media channels and
websites.
102 Partnership opportunities with community organizations, private sector, school boards,
community groups, and others should be explored as part of implementing the Master
Plan, taking into consideration the benefits and risks of the partnership, which may be
supported by feasibility studies and the development of standardized partnership
agreements.
Best Practice CSD: existing legacy partnerships /
agreements inventory completed.
Staff working on papering
agreements and ensuring
compliance to fees & chargers or
service provider agreements in
place. 2026 workplan item to develop
a partnership framework
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 181
Attachment 1 - Report PDS-020-26
Recommendation
Number Recommendation Timing/ Term Update 2025
109.b The development of Standardized Partnership Agreements; Best Practice CSD: existing legacy partnerships /
agreements inventory completed.
Staff working on papering
agreements and ensuring
compliance to fees & chargers or
service provider agreements in
place. 2026 workplan item to develop
a partnership framework
109.c Streamlining one point of contact for community sport field users; and Best Practice Staff continue to direct user groups
to use bookings@clarington.net as
the main point of contact for
community sport field users. To
report deficiencies or maintenance
needs, users can also submit using
the Service Clarington portal. Parks
operations ad Parks Planning are
included in annual user groups
meetings to mainatin relationships
with user groups.
113 Develop a Training and Development Plan summarizing the skills and competencies
needed to provide quality services and leadership at all organizational levels and providing
consistent training and development opportunities (possibly online).
Short Operational progress has continued
throughout 2025 within Public Works.
With the addition of the first Training
Officer, staff have been advancing
the development of automated
training modules in preparation for
the launch of the Learning
Management System (LMS). The
initial module under development
focused on Customer Service
Training. Leadership of this module
has since transitioned to the CAO’s
Office, where it will remain until the
completion of the CRM
implementation.
Short-term (2024 to 2028)
Medium-term (2029 to 2033)
Long-term (2034 to 2036) Page 182
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 2, 2026 Report Number: PDS-023-26
Authored By: Robert Brezina, Manager of Engineering Design
Submitted By: Darryl Lyons, Deputy CAO, Planning and Infrastructure
Reviewed By: Mary-Anne Dempster, CAO
By-law Number: Resolution Number:
File Number:
Report Subject: Request for Additional Funding for Anticipated Budget Shortfall – Liberty
Street Reconstruction – Longworth Avenue to Concession Road 3 -
Streetlighting
Recommendations:
1. That Report PDS-023-26, and any related delegations or communication items, be
received;
2. That Council approve additional budget in the amount of $350,000 from the Reserve
Fund – Miscellaneous Capital to cover the Municipality’s commitments to Durham
Region for the installation of streetlighting as part of the reconstruction of Liberty
Street North; and
3. That all interested parties listed in Report PDS-023-26, be advised of Council’s
decision.
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Municipality of Clarington Page 2
Report PDS-023-26
Report Overview
budget shortfall for the Municipality’s commitment to Durham Region for the Liberty Street
1. Background
1.1 The Region of Durham (Region) is preparing to publish a tender for the reconstruction of
Liberty Street North (Reg. Road 14) – Longworth Avenue to Concession Road 3 with
multi-year construction anticipated to commence in Spring 2026.
1.2 In the interest of cost efficiency, several Clarington infrastructure items have been
included within the project’s scope that were previously approved through Clarington’s
annual capital budgets, including:
Installation of new sidewalk, multi-use path, and cycle track on Liberty Street North
to Concession Road 3 and along Concession Road 3 to Mccorkell Street
Partial reconstruction / urbanization of Concession Road 3 to pair with the
implementation of a roundabout at Liberty Street North and Concession Road 3
Streetlight illumination improvements along Liberty Street North and Concession
Road 3
1.3 The Region requires Clarington to provide confirmation of approved funding for cost
shared works prior to issuing award of the construction contract.
2. Estimated Budget Shortfall
2.1 In anticipation of the completion of the design, construction budget was previously
approved in the amount of $1,009,000 for the Municipality’s cost shared works. The
funding was comprised of the following:
Liberty Street North Sidewalk, Multi-use Path, Cycle Track – $557,000 – DC -
Roads & Related
Conc 3 Urbanization – $147,000 – DC - Roads & Related and Roads Capital
Reserve Fund
Liberty Street Streetlighting – $305,000 – Reserve Fund - Miscellaneous Capital
Page 184
Municipality of Clarington Page 3
Report PDS-023-26
2.2 The Region provided the Municipality with a pre-tender cost estimate for Clarington’s
share of infrastructure works in January 2026. Staff’s review of the estimate has
identified a budget shortfall of approximately $350,000 exclusively related to the
estimated cost of streetlighting works.The projected shortfall can be attributed to the
further advancement of design, inflationary pressures since prior year budget approvals,
and refined cost sharing apportionments between Clarington and the Region. This
project’s design was initiated by the Region in 2021 and, due to the size and complexity
of the project, has taken considerable time and effort.
2.3 The cost of works accounts for full construction lifecycle costs including design,
construction, contract administration, inspection, material testing, and carries a 10.0%
construction contingency.
3. Financial Considerations
3.1 A draw of $350,000 from the Reserve Fund – Miscellaneous Capital would make the
required amount of additional funding available to cover the Municipality’s commitments
to the Region related to the Liberty Street reconstruction – Longworth Avenue to
Concession Road 3 works.
3.2 Any unused funding would be returned to source following conclusion of the project.
4. Strategic Plan
4.1 The projects identified in this Report align with the Clarington Strategic Plan Safe,
Diverse, Inclusive and Vibrant Community Objectives C.1.4 Proactively address traffic
management, walkability, livability, and connectivity.
5. Climate Change
5.1 Not Applicable.
6. Concurrence
6.1 This report has been reviewed by the Deputy CAO / Treasurer, Finance and Technology
Department who concurs with the recommenda tions.
7. Conclusion
7.1 It is respectfully recommended that Council approve additional budget in the amount of
$350,000 from the Reserve Fund – Miscellaneous Capital to cover the Municipality’s
commitments to Durham Region for the installation of streetlighting as part of the
reconstruction of Liberty Street North.
Page 185
Municipality of Clarington Page 4
Report PDS-023-26
Staff Contact: Robert Brezina, Manager of Engineering Design, 905 623 3379 or
RBrezina@Clarington.net
Attachments:
Not Applicable
Interested Parties:
The following interested parties will be notified of Council's decision:
Jafar Faizi – Project Manager – Region of Durham
Page 186
Staff Report
If this information is required in an alternate accessible format, please contact the Accessibility
Coordinator at 905-623-3379 ext. 2131.
Report To: General Government Committee
Date of Meeting: March 2, 2026 Report Number: LGS-011-26
Authored By: Laura Preston, Temporary Committee Coordinator
Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services
Reviewed By: Mary-Anne Dempster, CAO Resolution#:
File Number: By-law Number:
Report Subject: Appointment to the Clarington Heritage Committee and Bowmanville
Santa Claus Parade Committee
Recommendations:
1. That Report LGS-011-26, and any related delegations or communication items, be
received;
2. That the resignation of Noel Gamble, from the Clarington Heritage Committee and
Denis Keane from the Bowmanville Santa Claus Parade Committee be received with
thanks;
3. That Jamie Cordeiro be appointed to the Bowmanville Santa Claus Parade
Committee for a term ending December 31, 2026, or until a successor is appointed;
4. That the Committee consider the applications in accordance with the
Board/Committee Management Policy, for appointments to the Clarington Heritage
Committee, and that the vote be conducted to appoint a citizen representative, for a
term ending December 31, 2026, or until a successor is appointed; and
5. That all interested parties listed in Report LGS-011-26 and any delegations be
advised of Council’s decision.
Page 187
Municipality of Clarington Page 2
Report LGS-011-26
Report Overview
1. Bowmanville Santa Claus Parade Committee (BSCPC)
Background
1.1 The Bowmanville Santa Claus Parade Committee is a Committee of Council,
responsible for organizing and conducting the annual Bowmanville Santa Claus Parade
and ensuring that an inclusive and safe parade event is planned and presented for the
community. The mission of the Committee will be accomplished through the provision of
advice and recommendations on Christmas parade matters, as well as hands-on work.
1.2 The Committee will be comprised of the following voting members, appointed by
Council in accordance with Clarington’s Appointment to Boards and Committees Policy:
Ten citizen members
One member of Council
1.3 Denis Keane was appointed to the Bowmanville Santa Claus Parade Committee in
February 2025 for a term ending December 31, 2026 or until a successor is appointed.
In January 2026, the Clerk’s Division received notification of their resignation.
1.4 There is one vacancy for a term ending December 31, 2026 or until a successor is
appointed. Staff received an application from Jamie Cordeiro. Committee may appoint
Jamie or direct Staff to re-advertise.
2. Clarington Heritage Committee (CHC)
Background
2.1 The Clarington Heritage Committee (CHC) is a volunteer advisory committee
established by Council following the provisions of the Ontario Heritage Act. The CHC
assists the Municipality to identify, review, discuss and make recommendations to
Council on properties and issues of cultural heritage, value and interest. Committee
members are bound by the by-law appointing the Committee and its Terms of
Reference.
2.2 The Clarington Heritage Committee is comprised of 14 voting members, including
Ten citizen members appointed by Council
Page 188
Municipality of Clarington Page 3
Report LGS-011-26
One member of Council
A representative from the Newcastle Village and District Historical Society
A representative from Clarington Library, Museums and Archives
A representative from Architectural Conservancy Ontario - Clarington Branch
2.3 The Committee requirements are as follows:
Clarington residents from each of the four municipal wards that are experienced
in heritage conservation matters
Building and design specialist
An architectural historian
2.4 The current Committee composition does not include a resident from Ward 4.
2.5 Noel Gamble was appointed to the Clarington Heritage Committee in January 2023 for
a term ending December 31, 2026 or until a successor is appointed. In December 2025,
the Clerk’s Division received notification of their resignation.
2.6 Currently, the Clarington Heritage Committee has 10 citizen members, therefore
Committee may appoint 1 citizen member for a term ending December 31, 2026 or until
a successor is appointed. The following have put forward an application for
consideration:
Ben Adesina Bakare
Ann-marie Harley
Nigel Klemencic-Puglisevich
Mark Lipscombe
3. Advertising and Applications
3.1 The Municipal Clerk’s Division placed an advertisement in the local paper and on the
Municipality’s website, www.clarington.net/committees, to fill the vacancy on the
Clarington Heritage Committee and Bowmanville Santa Claus Parade Committee.
3.2 To extend the reach of our advertisements for vacancies, the Clerk’s Division has
created a profile on the www.claringtonvolunteers.ca website. Vacancies on the
Clarington Heritage Committee and Bowmanville Santa Claus Parade Committee were
listed on the Clarington Volunteers website.
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Municipality of Clarington Page 4
Report LGS-011-26
3.3 In accordance with the “Board/Committee Management Policy”, a confidential
application package has been attached, as Attachment 1.
4. Financial Considerations
4.1 Not Applicable.
5. Strategic Plan
5.1 L.4.1: Increase opportunities for civic engagement and public participation.
6. Concurrence
6.1 Not Applicable.
7. Conclusion
7.1 It is respectfully recommended that Committee consider the appointments to the
Clarington Heritage Committee and Bowmanville Santa Claus Parade Committee for a
term ending December 31, 2026 or until a successor is appointed.
Staff Contact: Laura Preston, Temporary Committee Coordinator, 905-623-3379 ext. 2106 or
LPreston@clarington.net.
Attachments:
Attachment 1 – Confidential Application Package (Distributed Under Separate Cover)
Interested Parties:
The following interested parties will be notified of Council's decision:
All Applicants
Bowmanville Santa Claus Parade Committee
Clarington Heritage Committee
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Municipality of Clarington
General Government Committee Meeting Resolution
DATE: March 2, 2026
MOVED BY Councillor Traill
SECONDED BY Councillor Anderson
WHEREAS concerns have been raised by residents regarding traffic safety at the
intersections of Liberty Street with Concession Road 4 and Concession Road 6;
and
WHEREAS a recent collision at Liberty Street and Concession Road 4 involved a
school bus and resulted in injuries requiring hospital transport, highlighting the
potential risks at this location; and
WHEREAS residents have noted specific safety issues including a blind curve on
Liberty Street north of Concession Road 6, downhill grades on Concession Road
6, and winter road conditions that regularly include snow blowing from adjacent
fields and limited traction due to sanding-only practices; and
WHEREAS Liberty Street currently functions as a through road at these
intersections, with no stop control at either location except for a flashing
overhead beacon at Concession Road 6; and
WHEREAS community feedback indicates that converting these intersections to
all-way stop control may significantly improve safety, with limited impact on traffic
volumes north of Concession Road 6; and
WHEREAS these locations may fall under the jurisdiction of the Region of
Durham or may be impacted by Regional long-term transportation planning;
THEREFORE BE IT RESOLVED THAT Council direct staff to liaise with the
Region of Durham to:
1. Review the existing safety conditions at the intersections of:
o Liberty Street & Concession Road 4; and
o Liberty Street & Concession Road 6;
2. Evaluate the feasibility and warrants for implementing all-way stop control
at both intersections, including consideration of maintaining the existing
overhead flashing beacon at Concession Road 6 with all approaches
converted to flashing red;
3. Assess short-term and long-term opportunities to improve safety at these
locations, including roadway geometry, signage, and winter maintenance
practices; and
4. Report back to Council with findings, recommendations, and timelines for
possible implementation.
AND THAT this motion be circulated to the Regional Councillors and Regional
staff for their information and collaboration.
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Municipality of Clarington
General Government Committee Meeting Resolution
DATE: March 2, 2026
MOVED BY Councillor Elhajjeh
SECONDED BY Councillor Zwart
Whereas the Government of Ontario, under Premier Doug Ford, has restructured
the Ontario Student Assistance Program (OSAP), reducing the maximum non -
repayable grant portion to 25 per cent and shifting the remaining support to
repayable loans;
And Whereas this represents a significant departure from the previous model, in
which approximately 85 per cent of OSAP funding was delivered through grants
and only 15 per cent through loans;
And Whereas the provincial government has also permitted colleges and
universities to increase tuition by up to two per cent annually;
And Whereas these combined changes are expected to increase student debt
burdens, place additional financial strain on families, and potentially discourage
students—particularly those from low- and middle-income households—from
pursuing post-secondary education;
And Whereas student advocates, community members, and elected officials,
have raised concerns and launched a “Save OSAP” campaign urging the
provincial government to reverse these changes;
And Whereas access to affordable post-secondary education is critical to local
economic development, workforce readiness, poverty reduction, and long-term
community prosperity;
And Whereas increased student debt may lead to reduced local economic
participation, delayed home ownership, and diminished small business creation
within our municipality;
Therefore Be It Resolved That the Council of the Municipality of Clarington:
1. Formally express its opposition to the recent restructuring of OSAP that
significantly reduces the proportion of non-repayable grants available to
students;
2. Call upon the Government of Ontario to restore a higher proportion of
grant-based funding within OSAP to ensure equitable access to post-
secondary education;
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3. Urge the provincial government to reconsider policies that enable annual
tuition increases that may compound financial barriers for students;
4. Affirm its support for students, families, and educational institutions within
our community who are affected by these changes; and
5. Direct that a copy of this motion be sent to the Premier of Ontario, the
Minister of Colleges and Universities, local Members of Provincial
Parliament, and the Association of Municipalities of Ontario.
And Further Be It Resolved That this Council encourages other m unicipalities to
adopt similar resolutions in support of protecting accessible and affordable post-
secondary education for all residents.
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