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Home My WebLink About2025-07-11 Electronic Council Communications Information Package Date:July 11, 2025 Time:12:00 PM Location:ECCIP is an information package and not a meeting. Description: An ECCIP is an electronic package containing correspondence received by Staff for Council's information. This is not a meeting of Council or Committee. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk at clerks@clarington.net, if you would like to include one of these items on the next regular agenda of the appropriate Standing Committee, along with the proposed resolution for disposition of the matter. Items will be added to the agenda if the Municipal Clerk is advised by Wednesday at noon the week prior to the appropriate meeting, otherwise the item will be included on the agenda for the next regularly scheduled meeting of the applicable Committee. Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a delegation at a meeting, please visit the Clarington website. Pages 1.Region of Durham Correspondence 2.Durham Municipalities Correspondence 3.Other Municipalities Correspondence 4.Provincial / Federal Government and their Agency Correspondence 5.Miscellaneous Correspondence 5.1 Minutes from the Newcastle Business Improvement Area meetings dated May 8 and June 12, 2025 3 July 11, 2025 Electronic Council Communications Information Package (ECCIP) Page 2 Newcastle BIA MINUTES May 8, 2025  www.villageofnewcastle.ca Attendance: Marni Lewis, Janeen Calder, Tracey Yates, Alison Dee, Carolyn Brooks, Lina Schmahl, Jane Black, Laura Knox, Theresa Vanhaverbeke, Doug Sirrs, Sarah Shipley Regrets: Alyssa Crittenden, Heidi Fairweather 1.Meeting called to order at 9:00am - Land Acknowledgement read 2.Approval of April minutes  Motion by: Lina Schmahl Seconded by: Tracey Yates Carried 3.Business Arising from Minutes: n/a 4.President’s report: n/a 5.Treasurer’s Report:  The current bank balance is $99,547.19 6.Council Report: n/a  7.Committee Reports  Safety and Decor:  Troy Foster is watering the planters at the corners of Beaver/King Ave. and Mill St./King Ave. Please remember to water your planters regularly. The Garden Path will be delivering our hanging planters in the near future. The Banners have been installed by James Printing.      Advertising:  Instagram:  Accounts reached - 1119  Accounts Engaged - 138  Followers - 1856 (^13)  Views - 4953  Top Posts:  Buddha Belly Sale - 1226Views  Page 3 All Candidates meeting - 548 views  Bloom Field spring planters - 538 views  All candidates meeting - 483 views    Facebook:  Accounts Engaged - 536  Followers - 3756  Post views - 24,886  Top Posts:  Local=Happiness - 1451 views  Bloom Field spring planters - 1436 views  Tonight All Candidates meeting - 697 views  Happy Easter - 598 views      Special Events:  Canada Day (Tuesday, July 1st, 12pm - 6pm, ﬁreworks at dusk)  It has been a very difﬁcult task, dealing with the municipality special events team to organize our Canada Day event. It has been almost 2 months and we still have not received the permit. We had to ﬁght for 20 picnic tables and 15 garbage pails of which we have to do our own garbage and get our own garbage bin. We were initially told that we had to have 5 paid police ofﬁcers and 10 auxiliary MINIMUM in order to have our event. We were told we needed ﬁve additional paid for the evening portion of the event with the ﬁreworks. The team completely changed our plan and was recommending we use the dirt ﬁeld on King for our parade. We were told we couldn’t use Mill St. And no stage on the road, less of a beer garden, no car show, no inﬂatables on the street, stage inspections, ﬁrst aid tent clearly marked and the list goes on. We were declined the community grant even though it is a new and innovative festival for Newcastle with the cultural show we were going to put on. We now will need to downsize and having to ask the BIA for extra monies.     The BIA will contribute up to $20,000.00 on a one time basis towards the event with the understanding to scale back where possible.  Page 4 Motion by: Theresa Vanhaverbeke Seconded by: Doug Sirrs Carried    Harvest Festival (Saturday, October 4th, 9-3pm)  The committee is meeting this month and the vendor application will be available mid-May.    Community Hall Lighting (Sunday, November 16th, 5:15pm)  n/a    Santa Parade (Sunday, November 16th, 5:30pm)  The committee is in the permit process    Santa Breakfast (Sunday, November 30th, 8-11am)  n/a    8. CBOT: n/a    9. CIP/Economic Development/Street Scape:   Patio permits are open, and CIP grants are available for signage/facade work to your business. There should be a Fall update on the Street Scape plan.    10. Newcastle & District Chamber of Commerce:   They are working on the new Directory. Their networking breakfast meetings have been well attended.    11. New Business:   The BIA will sponsor $350.00 to Concerts in the Park this year.  Motion by: Tracey Yates Seconded by: Lina Schmahl Carried    There is a meeting regarding Tourism in Clarington on May 14th, 7:00pm in the Bowmanville Town Hall, Marni will attend and report back at the June meeting.  Page 5 12. Meeting Adjourned  Page 6 Newcastle BIA MINUTES June 12, 2025  www.villageofnewcastle.ca Attendance: Janeen Calder, Alison Dee, Carolyn Brooks, Jane Black, Laura Knox, Doug Sirrs, Rhonda Armour, Councillor Willie Woo Regrets: Marni Lewis, Valentine Lovekin, Theresa Vanhaverbeke, Jim Norwood, Tracey Yates, Lina Schmahl, Sarah Shipley 1.Meeting called to order at 9:00am - Land Acknowledgement read 2.Presentation by Derek Williams from DRPS about their CCTV cameras that are planned for Clarington. He gave a very thorough and interesting presentation. These can be installed at crucial points downtown, coming off major roads and along streets to have a proactive inﬂuence to improve public safety for businesses and residents. They are very cost efﬁcient and produce clear 360 degree images 24/7. It was suggested that a letter of support from the BIA would beneﬁt the installation. 3.Approval of April minutes  No quorum 4.Business Arising from Minutes: n/a 5.President’s report: n/a 6.Treasurer’s Report:  The current bank balance before Canada Day is $99,521.88 7.Council Report:   Willie explained the consultation for the streetscapes along King Ave. And answered questions from those present. 8.Committee Reports  Safety and Decor: n/a    Advertising: n/a    Special Events:  Canada Day (Tuesday, July 1st, 12pm - 6pm, ﬁreworks at dusk)  Page 7 The event is fully planned with road closures, volunteers are still needed. The ofﬁcial ceremony will be at 2:00pm.    Harvest Festival (Saturday, October 4th, 9-3pm) n/a    Community Hall Lighting (Sunday, November 16th, 5:15pm) n/a    Santa Parade (Sunday, November 16th, 5:30pm)  The theme this year is “Canadian Christmas”    Santa Breakfast (Sunday, November 30th, 8-11am) n/a    9. CBOT:   CBOT is hosting an Open House on Thursday, July 17th from 11am - 2pm at their ofﬁces. Open to all businesses, members and non-members    10. CIP/Economic Development/Street Scape:   Moving forward next year along King Ave. for ﬁrst phase. Pride Support stickers are available for store windows.    11. Newcastle & District Chamber of Commerce: n/a    12. New Business:   The Library has student artwork on display until the Fall. Over the summer, the library will have outdoor reading. Also, offering discounts at some businesses by showing your library card. List at cplma.ca    Concerts in the Park begins Tuesday, June 24th. No concert on July 1st. On July 8th, there will also be a bbq by the Knights of Columbus. On August 5th, Dominos Pizza is offering food.    13. Next Meeting: Thursday, July 10th, 2025 at 9:00am  14. Meeting Adjourned at 10:05am  Page 8