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HomeMy WebLinkAbout2025-11-21 Electronic Council Communications Information Package Date:November 21, 2025 Time:12:00 PM Location:ECCIP is an information package and not a meeting. Description: An ECCIP is an electronic package containing correspondence received by Staff for Council's information. This is not a meeting of Council or Committee. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk at clerks@clarington.net, if you would like to include one of these items on the next regular agenda of the appropriate Standing Committee, along with the proposed resolution for disposition of the matter. Items will be added to the agenda if the Municipal Clerk is advised by Thursday at noon the two weeks prior to the appropriate meeting, otherwise the item will be included on the agenda for the next regularly scheduled meeting of the applicable Committee. Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a delegation at a meeting, please visit the Clarington website. Pages 1.Region of Durham Correspondence 2.Durham Municipalities Correspondence 3.Other Municipalities Correspondence 3.1 Township of Selwyn - Curbside Recycling Eligibility for Non-Profit Organizations - November 12, 2025 3 3.2 Stormont, Dundas and Glengarry - Conservation Authorities - November 17, 2025 5 3.3 Town of Laurentian Hills - CANDU Reactors - November 20, 2025 7 4.Provincial / Federal Government and their Agency Correspondence 4.1 Hon. Robert J. Flack, Minister of Municipal Affairs and Housing - 2024 Housing Target Performance and Building Faster Fund Allocation Notice - October 10, 2025 9 4.2 Jason Sharp, P.Eng., Project Manager, Egis - Notice of Detail Design Detail Design for Rehabilitation of Highway 401 Eastbound Lanes from Courtice Road to Highway 35/115, Regional Municipality of Durham (GWP 2003-22-00) - November 19, 2025 14 5.Miscellaneous Correspondence 5.1 Clarington Business Improvement Areas (Bowmanville, Newcastle and Orono) - Request for Clarington to maintain curb-side Blue Box collection for main-street businesses during the PRO transition - November 16, 2025 17 November 21, 2025 Electronic Council Communications Information Package (ECCIP) Page 2 November 12, 2025 The Honourable Doug Ford via email: premier@ontario.ca Premier of Ontario Legislative Building, Queen’s Park Toronto, ON M7A 1A1 Dear Premier Ford, Re: Curbside Recycling Eligibility for Non-Profit Organizations At its regular meeting held on November 11th, 2025, the Council of the Township of Selwyn passed the following resolution: Resolution No. 2025 – 223 – Curbside Recycling – Non Profits Mayor Sherry Senis – Councillor Brian Henry – Whereas the Province of Ontario designated producers to be responsible for collecting recycling in the Province; and Whereas non-profit organizations, including our local food banks, have been deemed ineligible for producer blue box collection effective January 1st, 2026; and Whereas food insecurity is a local, provincial and federal issue; and Whereas food banks need to receive grocery items that are delivered in cardboard boxes and cartons which generate copious amounts of recyclable material; and Whereas food banks are volunteer and donation based with no revenue collected to pay for services such as removal of recyclable materials; Therefore be it resolved that the Council of the Township of Selwyn strongly urge the Province to re-instate the eligibility for curbside blue box collection as of January 1st, 2026, for non-profit organizations, such as food banks; and That this motion be forwarded to Premier Doug Ford, Minister of the Environment, Conservation and Parks, MPP Dave Smith, County and City of Peterborough, Association of Municipalities of Ontario, Eastern Ontario Wardens' Caucus and Ontario Municipalities for support. Carried. Page 3 Under the Province’s producer-responsibility framework, food banks and similar non- profit organizations have been deemed ineligible for curbside blue box collection effective January 1, 2026. This change will place an unreasonable burden on these essential community services that rely entirely on volunteers and donations. Food banks play a critical role in addressing food insecurity — an issue of local, provincial, and national importance. These organizations receive large quantities of grocery items packaged in cardboard and other recyclable materials, yet they have no sustainable means to manage the associated recycling costs once municipal collection ends. The Township of Selwyn strongly urges the Province of Ontario to reinstate eligibility for curbside blue box collection for non-profit organizations, such as food banks. Thank you for your attention to this matter. Sincerely, Megin Hunter Office Assistant/ Receptionist Township of Selwyn Cc: Minister of the Environment Conservation and Parks MPP Dave Smith City of Peterborough Peterborough County Association of Municipalities of Ontario Eastern Ontario Wardens' Caucus Ontario Municipalities Page 4 Page 5 Page 6 Page 7 Page 8 .../2 234-2025-4733 October 10, 2025 Your Worship Mayor Adrian Foster Municipality of Clarington mayor@clarington.net Dear Mayor Foster: Re: 2024 Housing Target Performance and Building Faster Fund Allocation Notice To help achieve our shared goal of building more homes for people across Ontario, our government provided 50 of our largest and fastest growing communities with housing targets. As you are aware, performance against annualized targets is being used to determine allocations under the Building Faster Fund and is also being reported on the Ministry of Municipal Affairs and Housing’s website. Following a detailed review of Municipality of Clarington’s 2024 housing data with the Canada Mortgage and Housing Corporation (CMHC), I am writing to confirm that 45 additional starts were validated towards Clarington’s 2024 performance. Accordingly, I am pleased to inform you that the Municipality of Clarington is eligible to receive $2,877,680 for the second Program Year of the Building Faster Fund based on 2024 performance. A detailed breakdown is included below: Provincial Housing Target for 2024 125,000 Municipality of Clarington 2024 Housing Target 1083 Municipality of Clarington Revised Actual 2024 Performance1, of which: 899 (83.01% of target) Housing Starts Additional Residential Units (ARUs) Long-Term Care Beds Postsecondary Student Beds Congregate Retirement Home Suites 515 140 192 0 52 1 Due to adjustments made to help ensure that units are not double-counted or miscounted between the five datasets, these figures may not always match figures reported by other sources. However, all eligible units are counted when considering all five datasets. Please consult the appendix for details. Ministry of Municipal Affairs and Housing Office of the Minister 777 Bay Street, 17th Floor Toronto ON M7A 2J3 Tel.: 416 585-7000 Ministère des Affaires municipales et du Logement Bureau du ministre 777, rue Bay, 17e étage Toronto (Ontario) M7A 2J3 Tél. : 416 585-7000 Page 9 - 2 - Please ensure that these figures are held in confidence until the Province has announced them publicly. Municipal performance against housing targets in 2024 has been evaluated using five data sets. Please consult the appendix for detailed information on definitions and methodology. I would like to congratulate you on the Municipality of Clarington’s important achievement towards meeting your 2031 target and our shared housing supply goals. Ministry staff will reach out to officials at your municipality with detailed next steps and instructions to complete program administration requirements and meet necessary conditions of payment. For first time recipients, this will include entering into a Transfer Payment Agreement (TPA) with the Ministry for the Building Faster Fund. Please note that this letter serves as the Allocation Notice for Municipality of Clarington for the second Program Year under the Building Faster Fund TPA. The program end date for the Building Faster Fund is March 31, 2028. This means that recipients will have until March 31, 2028 to spend program funds earned from Years 1, 2, or 3 (based on performance in 2023, 2024, and 2025, respectively). If you have any questions, please reach out to my Director of Stakeholder and Caucus Relations, Tanner Zelenko, at tanner.zelenko@ontario.ca. I look forward to continuing our work together, to ensure that more people can afford a place to call home. Sincerely, Hon. Robert J. Flack Minister of Municipal Affairs and Housing c: Mary-Anne Dempster, CAO June Gallagher, Clerk Hon. Graydon Smith, Associate Minister of Municipal Affairs and Housing Robert Dodd, Chief of Staff to the Minister of Municipal Affairs and Housing Martha Greenberg, Deputy Minister, Municipal Affairs and Housing Sean Fraser, Assistant Deputy Minister, Municipal and Housing Operations Division Page 10 - 3 - Appendix: Detailed information on definitions and methodology Municipal performance against housing targets in 2024 has been evaluated using five data sets. Variable Name Variable Definition Starts and Completions survey published by the Canada Mortgage and Housing Corporation (CMHC). CMHC defines a start as the beginning of construction work on a building. This is recorded when the concrete has been observed to be poured for the whole of the footing around the structure or an equivalent stage where a basement will not be part of the structure. This variable includes new single or multiple-unit residential market homes. units (ARUs) Starts and Completions survey published by the Canada Mortgage and Housing Corporation (CMHC) as well as unpublished data provided by CMHC for select municipalities that are not included in the above survey. CMHC records ARUs once an approved building permit from the respective approval authority (e.g., a municipality) has been enumerated. This variable includes: • a non-residential unit being converted to a residential unit if the newly created units are being used for residential purposes; and • a residential unit being converted to an addition residential unit if units are being added or removed from a residential structure on an existing foundation. This variable does not include negative conversions which can be: • the removal of units from an existing residential structure, or, • a multi-unit structure being converted to a single-unit residential structure. Page 11 - 4 - Variable Name Variable Definition (LTC) beds Ministry of Long-Term Care (MLTC). This variable includes: • The development of eligible new long-term care (LTC) beds that will increase the total number of LTC beds in the system; and • The upgrading or modernization of eligible existing LTC beds Under the Capital development program, an eligible long-term care bed is a long-term care bed constructed under a Development Agreement with the Ministry of Long-Term care and would be eligible for Capital Funding. LTC beds are counted and recorded once the following milestones have all been met: • The Operator has received an approval to start construction from MLTC; and, • The Operator has submitted a monthly construction report to the ministry indicating more than 0% of the project has been completed (indicating that construction has commenced); and, • The bed builds/redevelopment component of the project has begun. *Note: after the operator receives their approval to start construction, the submission of the first report can range from 30 to 60 days depending on when the project was approved to start construction. For example, for a project that received approval to construction in March, the operator may submit their first construction report in May. retirement home suites by the Retirement Homes Regulatory Authority (RHRA). This variable includes licensed congregate retirement home suites associated with licences for new retirement home operations. New operations can include: • a pre-existing building that did not previously operate as a licensed retirement home, or • a new building constructed for the purpose of operating Page 12 - 5 - Variable Name Variable Definition New operations are recorded on the date the RHRA issues the licence, which typically occurs after construction has been completed and the operator has applied to the RHRA for a licence. This variable differs from licenced retirement home data published by the RHRA: • The RHRA does not distinguish between self-contained and congregate retirement home suites and therefore its data may include both types of retirement homes. • This variable includes only congregate retirement home suites and does not include self-contained retirement homes as they are already captured in the Starts and Completions survey published by CMHC. Self-contained units have a separate entrance, kitchen and bathroom, while congregate dwellings are shared, dormitory style residences, with communal kitchen/washrooms. student beds reported by publicly assisted colleges and universities and compiled and recorded by the Ministry of Colleges and Universities. This variable includes new postsecondary student housing beds for the exclusive use of registered students at a publicly assisted college or university. It includes student beds on and off campus in: • a self-contained unit with separate entrance, kitchen and bathroom; or • a shared, dormitory style residence, with communal kitchen/washrooms. Page 13 1 Data sensitivity - Public November 19, 2025 RE: Notice of Detail Design Detail Design for Rehabilitation of Highway 401 Eastbound Lanes from Courtice Road to Highway 35/115, Regional Municipality of Durham (GWP 2003-22-00) Hello, The Ministry of Transportation of Ontario (MTO) has retained Egis to undertake the Detail Design and Class Environmental Assessment (Class EA) for the rehabilitation of Highway 401 eastbound lanes from Courtice Road to Highway 35/115, Municipality of Clarington, Regional Municipality of Durham. A key map showing the project location is enclosed for your reference. The project is ‘exempt’ from the requirements of the Class Environmental Assessment (Class EA) for Provincial Transportation Facilities and Municipal Expressways (2024) and the Environmental Assessment Act in accordance with the provisions of Section 15.3 (1) and (2). Exemption from the Class EA does not exempt the Project Team from fulfilling the requirements of other legislation (e.g., obtaining permits and authorizations), directives, policy and protocols, and implementing standard mitigation measures. The Project Team will conduct project-specific consultation and undertake environmental investigations, including but not limited to natural sciences investigations. Project works will include but not limited too: • Resurfacing of approximately 11.6 km of the Highway 401 eastbound lanes from approximately 400 m east of Courtice Road to 435 m west of Highway 35/115; and • Lighting replacements and drainage improvements. Traffic will be maintained at all times, with the exception of off-peak lane closures. Signage will also be placed in advance, notifying motorists of any lane closures. Construction is anticipated to commence in Spring 2027, subject to funding and approvals. If you have any questions or comments regarding this project, please contact one of the following individuals: Jason Sharp, P.Eng. Egis Project Manager Egis 516 O’Connor Drive, Unit 200 Kingston, ON K7P 1N3 Tel: 343-344-2668 Email: jason.sharp@egis-group.com Alham Khatol MTO Project Manager Ministry of Transportation – Project Delivery Central 4th Flr, 159 Sir William Hearst Ave Toronto, ON M3M 0B7 Tel.: 647-539-3071 Email: alham.khatol@ontario.ca Page 14 2 Data sensitivity - Public Information collected will be used in accordance with the Freedom of Information and Protection of Privacy Act. With the exception of personal information, all comments become part of the public record. Please contact me if you have accessibility requirements in order to participate in this project. Thank you for your anticipated participation. Sincerely, Jason Sharp, P.Eng. Egis Project Manager Encl. Figure 1: Project Location Key Map cc. Alham Khatol MTO Project Manager Mitchell Clarke MTO Environmental Planner Jennifer Cavanagh Egis Environmental Planner Page 15 3 Data sensitivity - Public Page 16 Date: November 16, 2025 To: Mayor and Members of Council, Municipality of Clarington Cc: Regional Chair and Members of Council, Regional Municipality of Durham Subject: Request for Clarington to maintain curb-side Blue Box collection for main-street businesses during the PRO transition Dear Mayor and Members of Council, On behalf of the three Clarington BIAs—Historic Downtown Bowmanville, the Village of Newcastle, and Orono—we are writing regarding the Blue Box Producer Responsibility (PRO) transition and its near-term impact on main-street businesses in our downtowns. At the November 12, 2025, meeting of the Durham Region Economic Task Force, Regional staff advised that: • The Region will not be providing curbside collection to non-eligible sources under the PRO framework. • A 2026 budget item has been submitted to Regional Council to waive tipping fees for municipal drop-offs; and • Local municipalities will be responsible for any continued curbside or alternative services for BIAs. We also understand Oshawa and Whitby are exploring curbside service for their downtowns. Our request to Clarington Council Given this direction, we respectfully ask Clarington Council to: 1. Commit to maintaining curbside Blue Box collection for businesses within the three BIA boundaries when regional service ceases. 2. Direct staff to bring back options, costs, and implementation details in time for 2026 budget deliberations; and 3. Leverage any Regional tipping-fee waivers to minimize program costs to Clarington taxpayers and BIA members. Why curbside collection is the only viable option for our downtowns • Our main streets are comprised of historic, attached buildings with little to no on-site space to store bins. • Alleyways and rear lots are tight; collection vehicles cannot reliably access or manoeuvre for bin service. • Most storefronts are leased; tenants typically lack authority to place or store bins on private property. • Taxes paid by property owners currently fund curbside collection ; any rebates to owners under PRO will notflow to tenants, and owners are unlikely to absorb new private-haul costs. Page 17 • Mixed residential–commercial buildings create eligibility confusion and contamination risk if curbside ends. • If curbside is discontinued, recyclables will shift into garbage (which still has curbside service), undermining diversion and downtown cleanliness. What peers are doing • Within Durham, Oshawa and Whitby are considering downtown curbside service to preserve main-street cleanliness and diversion. • From OBIAA correspondence (June 2025), Waterloo has committed to servicing DBIAs specifically, and Peel, Toronto, Barrie, Sarnia, Halton, and Hamilton indicated continued collection for non-eligible sources. We recognize plans continue to evolve, but the trend is clear: downtown districts are being kept on curbside to avoid unintended impacts on small businesses and public realms. Implementation considerations (to minimize cost and complexity) • Scope: Limit service to the three BIA boundaries and define clear set-out rules (materials, volumes, timing). • Collection model: Use Clarington’s existing contractor (or a targeted procurement) for a BIA-specific route aligned with residential collection days where feasible. • Compliance & communication: Provide simple eligibility guidance for mixed-use buildings and active education to reduce contamination. • Monitoring: Track tonnage, contamination, and complaints to enable annual service optimization. We appreciate the Region’s proposal to waive tipping fees; however, drop -off is not a practical primary solution for small main-street businesses that lack time, vehicles, and storage. Curbside is the only approach that maintains diversion, avoids litter and overflowing storefront bins, and preserves the customer experience in our downtowns. We would welcome the opportunity to delegate to Council or meet with staff to help shape options and keep the transition smooth for everyone. Thank you for your attention and for your ongoing support of Clarington’s main streets. Sincerely, Clarington Business Improvement Areas Bowmanville BIA Newcastle BIA Orono BIA Page 18