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Home My WebLink About1981-10-26 and 1981-11-12 MinutesNewcastle Community H II Boar NEWCASTLE, ONTARIO &i`7` U LOA : HO PLEASE NOTE: NE`:T R "UT,AR A'iET.NCr TO, 13E I1 .D MONDAY, NOV. 2/81 7:.0 p.m. Minutes of meeting hold Monday, Oct. 2.6 and of special meeting Thursday, Nov. 12. /8l Regular Hall Board meeting on Oct. 26 with F. Couch, Brenton Rickard, Lorraine Lover, Narda Hoogzamp, Council Representatives, Councillor Diane Haxnre and Mayor Rickard, present. A group from the Historical Society (.VIalton-, P.r.lacdonnel, L.Lovekin and K.Barr) was giventhe floor first. Mrs. tIaedonnel acted as spokes- man for the group and explained they were seeking space at the Hall in which to store any artifacts which may be donated to their organization. It is their intention, should sufficient space be found, to display these artifacts to the public from time to time. A few suggestions were: Camera Room; part of the basement room the. Scouts use; cupboards - off the Lions' Room and, the old storage bin off the north furnaces. These suggestions were inspected by the Historical Group. It was finally decided the Board would decide on suitable acommodations, with- out infringing on other groups, using the Hall facilities, and will notify the Society of this decision. Mar; Brereton was absent so Narda acted as secretary for this meetin;o After Brenton had welcomed Diane and Garnet to the meeting the minutes' of the last meeting were discudsed. Council ,representatives vrere asked- if they had seen a letter from this Board . re. cleaning and servicing the furnaces. They had not but went on to say Council members had not known of this practice and' members felt each group should tender for its own Community Centre where furnaces can be properly checked out. In fact, there is to,b be a notice in the paper to which interested tradesmen can tender. Moved by Couch, seconded b Lo'@. r, tliminutes be adopted as prepared after a slight correction re. Balance of Grant from Town for 1981. Carried: Old Business: (1) Fred had examined light on west side and thinks it can be fixed properly. Landscaping discussion resulted as follows: old cedars and replace with skyrockets; cu other bushes and fertilize well; get a fel'T shrubs; Horticultural Society would likely assistance - Lover.. '..could contact Lloyd's Greenhouses off Taunton Rd. in Zion who has clone work for the Town at reasonable rates — Flayor Richard. (2) t remove and. trim' new offer The chairman read the Treasurer's report and Mayor Rickard suggested there could be a Conflict of Interest since person, subject to item (supervision- service) is involved in paylnefit•.of same. He suggested such items be passed individually so as not to create any conflict. Discussion on this matter pointed out Liquor Regulations require such supervision and to hire someone to do this would be far too costly. It was moved by Mayor Rickard., seconded by Councillor Harare, the following Tresurer's Report be accepted as prepared. Carried: Balance as of Sent. 28/x:1 .............. . ; , , • ; ....... 7,718.17 Receipts: Lions' Bingo 100.00 Bowmanville United . Soccer - 100.00 Jenkins - 170 ..00 Durhs Lodge - 247. C0 • - Sept-. Oct rents Firemen Hall 2 - 180.00 877 .. 80 595'•'97 penses: F. Couch — 90..00 supervision & janitorial R.B. Rickard — 224.51 .- " kitchens carpets N. Hoogka -p - 44.00 -- " , postage costae S. Staby - 364.22 - salary M.' P rereton - 50,00 -- " Receiver Ge.ier&l -- 104.18 S. Staby - 364..22 salary Bell, Canada - 27.19 Reg. ! un. of Durham - 4072 - water & sewer.. Newcastle H.E.C. — 233.33 Toms & Sons - 7.20 - supplies r/ cGregor Hardware 109,01 - rubber matting J. Rae Abernethy - 315.19 - painting Dick de With - 50,00 -- plastering .2_,023.77 Balance as of October 26/~Z •e• ••s en ••,• •,,s x,)6,572.20 Correspondence; (1) Town of Newcastle - re, , Grant Application in by, Nov. 30/81. Councillor Harare elaborated on this by stressing- the importance of completi n this application on time. In order to do this it was moved by Couch, seconded by Iioogkanrm, this Board have a special meeting Tuesday, Nov. 10, to draw up 1902 Budget and fill in application, Carried'.. It was also suggested the Hall Board's fiscal , year end in November for actual accounting. At this point Councillor Ilan,re had to excuse herself because of another commitment. Fred was instructed to have all the Hall's fire extinguishers checked, It was moved by Mayor Rickard, econdecl by Lover, all billsa,presented for payment, be paid, Carried! New easiness: (1) Brenton pointed out that while checking through the Hall he found an awful lot of rubbish in the north furnace room, mostly broken chairs: and 1 , wondered about the feasilility of fixing them or chucking them out. No action was taken. (2) Mayor flicl arcl questioned why there was no rental for C.C., bit yet outsiders or profit groups have to pay? Answer — it is mainly used by local, non— profit groups. go (3) Where was some discussion re. space for the tU Historical Society. Fred suggested the Ladies' upstairs washroom. He pointed out it was in bad shape and nee.lecl a lot of repairs.' It would also be costly to have warm water piped up there. If more washrooms have to be made available dovrmstairs extra stools could be placed in the northwest end or one er.tra off the ticket office in the present Janitor's supply closet. It was moved by Lover, seconded by Hoogkamp , Fred secure tenders for washroom facilities on the main floor. Carried: The secretary wad instructed to write the Historical Sociejrf, c/o Pat. Macdonnell,' informing them the decision- for space to store their art— ifacts will be deckled at our next regular meeting on a motion by Couch,. seconded by Lover, and Carried; Fred moved, because he had boon approached by- Mr. Staby, that our caretaker be given a 10i increase in wages effective Nov,l/i31. this was seconded by Hooukamp and Carried; Supervision nights were d e s i gnat ecl . Hoogkc r p moved and Lover seconded the rental-' rates in thze✓ top portion of our rate schedule be increased y?10.00 across the Board and other rental rates be cliscusded at our next meeting. Carried: Moved by Couch, seconded by Lover, vie adjourn-. Carried; 1 4 ;lino yes of Special Metin-- Now, 12 1 Present were Sierd deJong, Brenton Rickard, Fred Couch, NrardaHoogkamp-, Lorraine Lover, Councillor Harare,, Margaret Brereton. The Budget for 1982. which. is. to. be presented to the Town of Newcastle was wor4ed at imrzediately., with the result we will be requesting an $18,000.00 grant for 1982.. In comleating our Rental rate schedule for the coming year it was decided to change only the Lion' Bingo rental from the eListinc; $50'.0O to 355.00 for each Biir,o use. It was moved by Couch, seconded.by deJong, the Town of Newcastle Library Board be info: ed the 1982 rental fees for the rooms in the Newcastle Corm unity Hall viill be increased by 6;* over the 1981 fee. Carried: Fred presented estimates-' from Glenn Allin for cai^pentry - $1825.00 and fl, B. Rickard P1ui. ing for the plumbing - „ 2.;31.19 in regard to installing new washrooris on the main floor o;' the Iiall It was suggested maybe that in future rentals a pop dispenser, ice, etc'.' could be supplied by the Board and charged , for through the number/ of bottles sold at the event. Our regular meeting will be held Monday, November 23/481 at 7150 p.m. All members wore- asked to think about renting the premises for a Sunday Flea Marl -et, It was moved , by Lover, .seconded seconded by I1oogkarip , we accent both tenders presented re. the new washrooms. Carried: it was moved by Couch, seconded by Councillor Hainre, vie adjourn. Carried; /cf. 0 /2.L l( II 50