HomeMy WebLinkAbout2026-01-20
NEWCASTLE COMMUNITY HALL BOARD
Board Meeting
Tuesday Jan 20, 2026 7:00pm
Council Chambers
In Attendance:
J. Calder-Rowsell, Chair
J. Blake
P. Martin
D. Frost
S. Payton
M. Green
G. Bell – Special Delegate – 100th Committee and Concerts In The
Park Committee
W. Woo, Regional Councilor – Regrets
Staff In Attendance: McKayla Park, Secretary/Treasurer
1. CALL TO ORDER
Chair called the meeting to order at 7:00pm
2. LAND ACKNOWLEDGEMENT
P. Martin opened the meeting with the Land Acknowledgement statement.
3. APPROVAL OF AGENDA
Motion by P. Martin to Approve Agenda
Seconded by M. Green “CARRIED”
4. APPROVAL OF MINUTES
Motion by S. Payton to approve previous meeting minutes
Seconded by D. Frost “CARRIED”
5. DECLARATION OF CONFLICT OF INTEREST
No to report.
6. FINANCIAL REPORTS – MPARK
Motion by S. Payton to approve request to take money from our GIC to pay for the
hall lighting installation.
Seconded by M. Green “CARRIED”
Motion by P. Martin to open a high interest savings account to hold the remaining
funds from GIC that is not needed to pay for the hall lighting.
Seconded by M. Green “CARRIED”
Motion by S. Payton to approve financial reports as submitted
Seconded by D. Frost “CARRIED”
7. SPECIAL DELIGATION – G. BELL – UPDATE ON NCH 100 TH CELEBRATION
PLAQUE
G. Bell provided the board with a first draft of the 100th committee celebration
plaques. Question raised about UV deterioration and whether consideration should
be made to display them inside instead of outside. Suggestion that the graphic
designer switches it from black and white to add a pop of colour, specifically green
and gold and to switch some of the photos. Additional drafts to be shared as they
become available, and quotes gathered and shared for production.
8. SPECIAL DELEGATION – G. BELL – CONCERTS IN THE PARK
G. Bell provided a financial report for the 2025 Concerts Season and shared some
history on Village Concerts. G. Bell shared the committee’s terms of reference and
encouraged members of the board to volunteer to join the committee as they are
looking for new members. J. Blake asked about time commitment to join the
committee and what are the steps to request sponsorship.
G. Bell exited the meeting – 8:08pm
9. FUNDRAISING EVENTS
Motion by S. Payton to host a fundraising event on May 23 rd, June 19th, 2026, July
25th, 2026 & October 30th
Seconded by P. Martin “CARRIED”
10. NEW BUSINESS
10.1. DATE OF MONTHLY BOARD MEETINGS
Suggestion to change the date of monthly board meeting. No change to
meeting day
10.2. PAINTING QUOTES-
Reviewed paint quotes for various areas within the hall. Decided to table
this item as the AC construction is happening throughout NCH
10.3. AIR CONDITIONING COMMITTEE
Legacy Committee from the 100 th Celebration have requested that the hall
board take over the air conditioning committee.
10.4. FINANCIAL COMMITTEE
No discussion, tabled for a future meeting.
10.5. BATHROOM PROJECT UPDATE
Motion by M. Green to refresh men and women main hall washrooms and
to create a sub-committee to research designs and prepare a budget.
Seconded by D. Frost ‘CARRIED’
11. ADJOURNMENT
Motion by D. Frost to adjourn at 9:06pm
Please submit agenda item requests to Chair by Friday February 6, 2026
Next meeting Tuesday February 17, 2026, 7:00pm Council Chambers