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Home My WebLink About2026-02-06 Electronic Council Communications Information Package Date:February 6, 2026 Time:12:00 PM Location:ECCIP is an information package and not a meeting. Description: An ECCIP is an electronic package containing correspondence received by Staff for Council's information. This is not a meeting of Council or Committee. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Members of Council: In accordance with the Procedural By-law, please advise the Municipal Clerk at clerks@clarington.net, if you would like to include one of these items on the next regular agenda of the appropriate Standing Committee, along with the proposed resolution for disposition of the matter. Items will be added to the agenda if the Municipal Clerk is advised by Thursday at noon the two weeks prior to the appropriate meeting, otherwise the item will be included on the agenda for the next regularly scheduled meeting of the applicable Committee. Members of the Public: can speak to an ECCIP item as a delegation. If you would like to be a delegation at a meeting, please visit the Clarington website. Pages 1.Region of Durham Correspondence 2.Durham Municipalities Correspondence 3.Other Municipalities Correspondence 4.Provincial / Federal Government and their Agency Correspondence 4.1 Ministry of the Solicitor General, Office of the Fire Marshal - Response from OFM re: Fire Code and Agricultural Housing - January 27, 2026 3 4.2 Ontario Human Rights Commission - Two Years On: Addressing Anti- Black Racism in Policing - February 5, 2026 4 5.Miscellaneous Correspondence 5.1 Minutes from the Orono Business Improvement Area meeting dated January 23, 2026 7 February 6, 2026 Electronic Council Communications Information Package (ECCIP) Page 2 1 Ministry of the Solicitor General Office of the Fire Marshal 25 Morton Shulman Avenue Toronto ON M3M 0B1 Tel: 647-329-1100 Fax: 647-329-1143 Ministère du Solliciteur général Bureau du commissaire des incendies 25, avenue Morton Shulman Toronto ON M3M 0B1 Tél. : 647-329-1100 Téléc. : 647-329-1143 January 27, 2026 John Paul Newman, Deputy Clerk Municipality of Clarington 40 Temperance Street Bowmanville, ON L1C 3A6 Dear Mr. Newman, Thank you for your letter dated December 16, 2025 concerning the Municipality of Clarington’s Council Resolution #GG-194-25. The Office of the Fire Marshal (OFM) is aware that a large variety of housing types are being used in the province to provide accommodations to workers in the agriculture sector. Municipalities are the authority having jurisdiction for enforcing the requirements of the Fire Protection and Prevention Act, 1997 (FPPA) and the Ontario Fire Code. Given this, and the diversity of housing types referenced above, municipal fire departments are best placed to classify buildings and apply the Ontario Fire Code as part of their fire safety inspection and enforcement activities. This is consistent with municipal responsibilities legislated under the FPPA. Where questions on the application of the Ontario Fire Code to specific buildings arise, municipal fire departments are encouraged to contact their local OFM fire protection adviser directly for assistance. Your request for a change to Section 9.3 (Boarding, Lodging, and Rooming Houses) of the Ontario Fire Code has been logged and will be given due consideration in the development of the next edition of the Ontario Fire Code. In its review of this code change request, the OFM will consider the definition of boarding, lodging, and rooming houses and take into account financial impacts. Thank you for your commitment to fire safety in Ontario. Sincerely, Carrie Clark Deputy Fire Marshal Page 3 Page 4 Page 5 Page 6 Orono DBIA Meeting Minutes January 2026 Date: January 23, 2026 Time: 8:30 A.M. Location: Harmer Wealth Management, 5301 Main Street, Orono, Ontario, L0B1M0 Attendance ●Chad Harmer ●Brad Beckstead (Virtual) ●Will Davies ●Shelly Rivers ●Alison Dee ●Samantha Aitken ●Karen Lowery ●Scott Story Approval of Agenda Motion: Chad Seconder: Brad Carried Approval of Minutes ( November 2025) Motion: Brad Seconder: Chad Carried Page 7 1. Call to Order The meeting was called to order at 8:30 A.M. 2. Key Updates – Summary ●Year-end financial balance confirmed at $7,250; all Santa Claus Parade sponsorships collected. ●Bookkeeping transition approved: Lucy to replace retiring bookkeeper Sarah. ●2026 proposed budget discussed, including a $6,000 municipal levy, $4,000 in grants, and potential access to up to $20,000 for marketing and tourism initiatives. ●Priority placed on collaborating with the Town Hall board to combine holiday events into larger joint activities. ●Infrastructure priorities identified, including vacant property discussions and street lighting upgrades. ●Waste management and recycling challenges remain ongoing, with focus on compliance and landfill reduction. 3. Financial Management and Budget Planning ●Confirmed year-end balance of $7,250 with all Santa Claus Parade sponsorships collected. ●Bookkeeping transition underway: Lucy (downtown Whitby bookkeeping shop owner) to replace Sarah. ●2026 budget proposal includes a $6,000 municipal levy, $4,000 in grants, and potential access to up to $20,000 in additional marketing and tourism grants. ●Events committee budget estimated at approximately $5,500, with intent to grow sponsorship revenue. ●Fixed operating costs reviewed, including social media management, flower maintenance, accounting/QuickBooks, web hosting, and Canva. ●New municipal requirements introduced: 90-day advance road closure applications and mandatory strategic safety plans for events. ●Future meetings will be held in a hybrid format to increase participation. 4. Event Strategy and Community Engagement ●Group discussed strengthening collaboration with the Town Hall board to unify holiday programming. ●Downtown Christmas tree lighting proposed, including installation of a GFI receptacle to improve safety. ●Plan to replace outdated holiday lights with higher-quality, maintainable décor using available funds. Page 8 ●Long-term vision includes a Christmas village atmosphere, vendor markets, and expanded holiday programming. ●Events committee exploring a summer festival concept featuring local bands. ●Sponsorship strategy discussed, including tiered sponsor packages and prepaid Santa Claus Parade button sponsorships. 5. Infrastructure and Beautification Initiatives ●Vacant property at the entrance to Town Centre View and Main Street identified as a priority. ●Plan to engage the municipality regarding ownership, maintenance, and improvement options. ●Snow removal and sidewalk clearing concerns raised, particularly for elderly and disabled residents. ●Street lighting upgrades and permanent electrical outlets discussed to support beautification and events. 6. Waste Management and Recycling ●Ongoing challenges with downtown recycling logistics and contamination. ●Several proposed solutions ruled out through municipal discussions. ●Increased landfill use noted as a growing concern due to limited recycling options. ●Provincial regulations complicate waste management compliance. ●Group to continue sharing interim solutions and advocating for broader municipal and provincial responses. 7. Municipal Infrastructure and Event Impact ●Upcoming road construction in Newcastle expected to disrupt access and impact events over multiple years. ●Jurisdictional complexity involving roads and utilities may cause delays. ●Aging infrastructure concerns noted, including leaks and lack of a modern sewer system. ●Potential need for alternative event timing or locations discussed. ●Continued coordination with municipal bodies planned to minimize disruption. Page 9