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HomeMy WebLinkAbout2026-01-26 Council Agenda Date:January 26, 2026 Time:6:30 p.m. Location:Council Chambers or Electronic Participation Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Inquiries and Accommodations: For inquiries about this agenda, or to make arrangements for accessibility accommodations for persons attending, please contact: Michelle Chambers, Legislative Services Coordinator, at 905-623-3379, ext. 2101 or by email at mchambers@clarington.net. Alternate Format: If this information is required in an alternate format, please contact the Accessibility Coordinator, at 905-623-3379 ext. 2131. Collection, Use and Disclosure of Personal Information: If you make a delegation, or presentation, at a Committee or Council meeting, the Municipality will be recording you and will make the recording public on the Municipality’s website, www.clarington.net/calendar. Written and oral submissions which include home addresses, phone numbers, and email addresses become part of the public record. If you have any questions about the collection of information, please contact the Municipal Clerk. Cell Phones: Please ensure all cell phones, mobile and other electronic devices are turned off or placed on non-audible mode during the meeting. Copies of Reports are available at www.clarington.net/archive The Revised Agenda will be published on Friday after 3:30 p.m.  Late items added or a change to an item will appear with a * beside them. Pages 1.Call to Order 2.Land Acknowledgement Statement 3.Canadian National Anthem 4.Moment of Reflection 5.Declaration of Interest 6.Announcements 7.Presentations / Delegations 7.1 Delegation by Peter Vogel, Clarington Heritage Committee, regarding CAO-001-26 - Camp 30 Cafeteria Building Update 5 7.2 Delegation by Dave Meredith, Meredith Consulting Services and Nick Swerdfeger, BBA Architects, regarding PDS-001-26 - Clarington Official Plan Amendment and Zoning By-law Amendment to permit 63 residential units at 1420 and 1422 Nash Road in Courtice 7 8.Consent Agenda 8.1 Minutes from the regular meeting of Council dated December 15, 2025 10 8.2 Minutes from the General Government Committee meeting dated January 12, 2026 19 8.3 Minutes from the Planning and Development Committee meeting dated January 19, 2026 28 8.4 Minutes from the Clarington Heritage Committee meeting dated November 18, 2025 - Revised 42 8.5 Minutes from the Clarington Accessibility Advisory Committee meeting dated November 26, 2025 53 8.6 Minutes from the Clarington Anti-Black Racism Advisory Committee meeting dated December 4, 2025 and January 8, 2026 56 January 26, 2026 Council Agenda Page 2 8.7 Minutes from the Clarington Agricultural Advisory Committee meeting dated December 11, 2025 60 8.8 Minutes from the Clarington Diversity Advisory Committee meeting dated December 11, 2025 and January 15, 2026 64 8.9 Minutes from the Newcastle Arena Board meeting dated January 13, 2026 71 8.10 Memo-002-26 - Resolution #GG-004-26 - Update on Whistle Cessation at Bennett Road and Cobbledick Road 73 8.11 PDS-011-26 - Heritage Permit Application for Removal of Part of Building on a Designated Property; 2656 Concession Rd 4 (Future Site of the new Clarington Operations Depot, Emergency and Fire Services (CODEFS) building) 75 8.12 LGS-006-26 - Annual Report on Council Member Attendance and Training 172 8.13 By-law 2026-002 - Being a by-law to provide for the issuance of licences to manage and conduct lotteries, including bingo, break open ticket (Nevada), lottery schemes at bazaars and raffles. 177 Item 6.1 of the General Government Committee Minutes 8.14 By-law 2026-003 - Being a By-law to amend By-law 2024-042, the Delegation of Authority By-law, to delegate the Municipal Clerk’s appointment as the Lottery Licensing Officer 182 Item 6.1 of the General Government Committee Minutes 8.15 By-law 2026-004 - Being a By-law to establish a Clarington Municipal Election Compliance Audit Committee for the 2026-2030 term of Council 185 Item 6.2 of the General Government Committee Minutes 8.16 By-law 2026-005 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 190 Item 6.1 of the Planning and Development Committee Minutes 8.17 By-law 2026-006 - Being a by-law to amend By-law 2024-006, the Building By-law, to appoint Brad Muma as Deputy Chief Building Official for the Corporation of the Municipality of Clarington 194 Item 6.4 of the Planning and Development Committee Minutes January 26, 2026 Council Agenda Page 3 8.18 By-law 2026-007 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington 195 Item 6.6 of the Planning and Development Committee Minutes 8.19 By-law 2026-008 - Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington Item 9.1.1 of the Planning and Development Committee Minutes 9.Items for Separate Discussion 10.Confidential Items 11.Confirming By-Law 12.Adjournment January 26, 2026 Council Agenda Page 4 From:no-reply@clarington.net To:ClerksExternalEmail Subject:New Delegation Request from VOGEL Date:January 16, 2026 11:30:50 AM EXTERNAL A new delegation request has been submitted online. Below are the responses provided: Subject Camp 30/Jury Lands Action requested of Council To save, stabilize, and preserve the Cafeteria Building of Camp 30 Date of meeting 1/26/2026 Summarize your delegation The Cafeteria Building of Camp 30 is a site of international historic significance. It was the site of the "Battle of Bowmanville" and should be preserved for future generations to learn from, visit, and explore. Have you been in contact with staff or a member of Council regarding your matter of interest? Yes Name of the staff member or Councillor. Sarah Allin Will you be attending this meeting in person or online? In person First name: PETER Single/Last name VOGEL How to pronounce your name: Peter Vogel Page 5 Firm/Organization (if applicable) Clarington Heritage Committee Address Town/Hamlet Orono Postal code Email address: Phone number Do you plan to submit correspondence related to this matter? No Do you plan to submit an electronic presentation (i.e. PowerPoint)? If yes, the file must be submitted to the Municipal Clerk’s Department by 2 p.m. on the Friday prior to the meeting date. No I acknowledge that the Procedural By-law Permits seven minutes for delegations and five minutes for Public Meeting participants. Yes [This is an automated email notification -- please do not respond] Page 6 From:no-reply@clarington.net To:ClerksExternalEmail Subject:New Delegation Request from Meredith, Swerdfeger Date:January 20, 2026 1:41:21 PM EXTERNAL A new delegation request has been submitted online. Below are the responses provided: Subject 1420-1422 Nash Road Action requested of Council Approve staff report PDS-001-26 Date of meeting 1/26/2026 Summarize your delegation Support staff report PDS-001-26 and answer questions from Council Have you been in contact with staff or a member of Council regarding your matter of interest? No Report number (if known) PDS-001-26 Will you be attending this meeting in person or online? Online First name: 1. Dave 2. Nick Single/Last name 1. Meredith 2. Swerdfeger Firm/Organization (if applicable) Page 7 1. Meredith Consulting Services 2. BBA Architects Address 1. 2. Town/Hamlet 1. Courtice 2. Whitby Postal code 1. 2. Email address: 1. 2. Phone number 1. Alternate phone number 1. 2. [Blank] Do you plan to submit correspondence related to this matter? Yes Do you plan to submit an electronic presentation (i.e. PowerPoint)? If yes, the file must be submitted to the Municipal Clerk’s Department by 2 p.m. on the Friday prior to the meeting date. Yes I acknowledge that the Procedural By-law Permits seven Page 8 minutes for delegations and five minutes for Public Meeting participants. Yes [This is an automated email notification -- please do not respond] Page 9 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Council Minutes Date: Time: Location: December 15, 2025 6:30 p.m. Council Chambers or Electronic Participation Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario Members Present: Mayor A. Foster, Councillor G. Anderson, Councillor S. Elhajjeh, Councillor L. Rang, Councillor C. Traill, Councillor W. Woo, Councillor M. Zwart Staff Present: M. Dempster, D. Lyons, R. Maciver, T. Pinn, M. Perini, J. Gallagher, M. Chambers Other Staff Present: L. Backus, K. Esseghaier, J. MacLean, M. Westover _____________________________________________________________________ 1. Call to Order Mayor Foster called the meeting to order at 6:30 p.m. 2. Land Acknowledgement Statement Councillor Zwart led the meeting with the Land Acknowledgement Statement. 3. Canadian National Anthem 4. Moment of Reflection Councillor Zwart recited the moment of reflection. 5. Declaration of Pecuniary Interest There were no declarations of pecuniary interest stated at the meeting. 6. Announcements Members of Council announced upcoming community events and matters of community interest. Page 10 December 15, 2025 Council Minutes 2 7. Presentations / Delegations 7.1 Presentation to 2025 Kendal Eagles 22U who won the “AA” OBA Provincial Championship Mayor Foster welcomed the 2025 Kendal Eagles 22U team and congratulated them on winning the 2025 “AA” OBA Provincial Championship. Councillor Woo and Councillor Zwart provided history on the team and on the Kendal Eagles Baseball program which included the upcoming 100th Anniversary. Mayor Foster recognized the following team members and presented certificates of recognition to the members in attendance: Mark Foster, Head Coach, Chad, Stone, Assistant Coach, Jeff Pickell, Assistant Coach, Neal Mattes, Assistant Coach, Chad Maarense, Assistant Coach, Adam Darlison, Baylan MacKeller, Ben Stycuk, Braedon Ovsonka, Brody Borutskie, Brody Westwood, Carter Lamb, Carter Schoep, Colton Neely, Dylan Assnick, Eddie Borutskie, Erik Smith, Liam Crawford, Logan Harrison, Michael Floyd, Noah Devolin, Nolan Foster, Nolan Ord, Pierson Rempel, Ryan Mattes, Sam Melo, Sawyer Bush, Thomas Bond, and Tristan Deslauriers. 7.2 Presentation by Marcus Brennan, Vice Chair, Energy From Waste-Waste Management Advisory Committee (EFW-WMAC), regarding 2025 EFW- WMAC Annual Report Marcus Brennan, Vice Chair, Energy from Waste - Waste Management Advisory Committee (EFW WMAC) was present regarding the 2025 Annual EFW WMAC Report. With the use of an electronic presentation and the 2025 Annual Report Summary, Marcus outlined the current Committee membership and provided an overview of their 2025 accomplishments and the items covered at each meeting. M. Brennan provided an overview of the 2026 proposed projects and initiatives. Marcus answered questions from the Members of Council. Mayor Foster left the meeting at 7:09 p.m. and Councillor Woo assumed the Chair. Mayor Foster returned to the meeting at 7:12 p.m. and assumed the Chair. Resolution # C-261-25 Moved by Councillor Elhajjeh Seconded by Councillor Rang That the presentation by Marcus Brennan, Vice Chair, Energy From Waste- Waste Management Advisory Committee (EFW-WMAC), regarding the 2025 EFW-WMAC Annual Update and Report, be received with thanks. Carried Page 11 December 15, 2025 Council Minutes 3 8. Consent Agenda Resolution # C-262-25 Moved by Councillor Elhajjeh Seconded by Councillor Rang That all items listed in Section 8, be approved, in accordance with the Agenda. Carried 8.1 Minutes from the regular meeting of Council dated November 17, 2025 Resolution # C-263-25 That the minutes from the regular meeting of Council dated November 17, 2025, be adopted. 8.2 Minutes from the General Government Committee Meeting dated December 1, 2025 Resolution # C-264-25 That the minutes from the General Government Committee meeting dated, December 1, 2025, be approved. 8.3 Minutes from the Planning and Development Committee Meeting dated December 8, 2025 Resolution # C-265-25 That the minutes from the Planning and Deve lopment Committee Meeting dated December 8, 2025, be approved, with the exception of Items 6.4 and 6.1. 8.4 Minutes from the Clarington Heritage Committee meetings dated October 21 and November 18, 2025 Resolution # C-266-25 That the minutes from the Clarington Heritage Committee meetings dated October 21 and November 18, 2025, be received for information. 8.5 Minutes from the Clarington Anti-Black Racism Advisory Committee meeting dated November 6, 2025 Resolution # C-267-25 That the minutes from the Clarington Anti-Black Racism Advisory Committee meeting dated November 6, 2025, be received for information. Page 12 December 15, 2025 Council Minutes 4 8.6 Minutes from the Newcastle Arena Board meeting dated November 11, 2025 Resolution # C-268-25 That the minutes from the Newcastle Arena Board meeting dated November 11, 2025, be received for information. 8.7 Minutes from the Clarington Diversity Advisory Committee meeting dated November 13, 2025 Resolution # C-269-25 That the minutes from the Clarington Diversity Advisory Committee meeting dated November 13, 2025, be received for information. 8.8 Minutes from the Clarington Agricultural Advisory Committee meeting dated November 13, 2025 Resolution # C-270-25 That the minutes from the Clarington Agricultural Advisory Committee meeting dated November 13, 2025, be received for information. 8.9 Correspondence from Heidi Dyck, Project Coordinator, JR Certus Construction Co. Ltd. regarding a Request for an Additional Dates for Noise By-law Exemption Resolution # C-271-25 That the request for a Noise By-law exemption from Heidi Dyck, Project Coordinator, JR Certus Construction Co. Ltd., on December 15, 2025, and January 8, 15 and 22, 2026, for 1589 Highway 2, Courtice, be approved. 8.10 Correspondence from Ebraheem Waraich, Ontario Power Generation, Regarding a Request for a Noise By-law Exemption Resolution # C-272-25 That the request for a Noise By-law exemption, from Ebraheem Waraich, Ontario Power Generation, for the work on the Darlington New Nuclear Project (DNNP) from January 1, 2026, to December 31, 2026, be approved. 8.11 Correspondence from Luis Rivera, GFL, regarding a Request for a Noise By-law Exemption Resolution # C-273-25 That the request for a Noise By-law exemption from Luis Rivera, GFL, for January 2026, for Frank Street, Bowmanville, be approved.be approved. Page 13 December 15, 2025 Council Minutes 5 8.12 By-law 2025-068 - Being a By-law to Exempt Part of Block 1, Registered Plan 40M-2789 from Part Lot Control Resolution # C-274-25 That By-law Number 2025-068, be approved. 8.13 By-law 2025-071 -Being a By-law to amend By-law 2005-109, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington Resolution # C-275-25 That By-law Number 2025-071, be approved. 9. Items for Separate Discussion 9.1 Item 6.4 of the Planning and Development Committee Minutes - Report FSD-035-25 - 2025 Development Charge Study and Community Benefits Charge Strategy Final Recommendations 9.1.1 Report FSD-040-25 - Updated Rates for the 2025 DC By-law Resolution # C-276-25 Moved by Councillor Zwart Seconded by Councillor Woo That Report FSD-035-25, and Report FSD-040-25, and any related delegations or communication items, be received; That the March 24, 2025, Development Charge Background Study revisions mentioned in Attachment 1 of Report FSD-035-25, be included in the development charge calculations; That the final list of capital projects included in the 2025 Development Charge Background Study, provided in Attachment 1 of Report FSD-040-25, the revised list of capital projects, be approved; That the proposed Development Charge By-Law (Attachment 3 of Report FSD- 035-25), be amended to reflect the updated development charge rates outlined in Attachment 1 of Report FSD-040-25; That the proposed Development Charge By-law, be amended to reflect the following revisions: 1. Remove the Special Properties exemption, within the Clarington Science Park or Clarington Energy Park, for industrial developments that are focused on conducting research. 2. Reduce the general exemption for industrial expansions to apply only if the gross floor area is enlarged by 50 per cent or less (currently 100 per cent or less). Page 14 December 15, 2025 Council Minutes 6 3. Remove the 50 per cent DC exemption for new industrial buildings on vacant lots; That the Municipality of Clarington Development Charges Background Study, dated March 24, 2025, completed in accordance with Section 10 of the Development Charges Act, 1997, and as modified by the above recommendation, be adopted, including the growth-related capital forecast, subject to an annual review through the Municipality’s normal capital budget process as well as the population and employment forecasts; That the adoption of the growth-related capital forecast signifies Council’s intention to ensure that the increase in services attributable to growth will be met as by section 5(1)(3) of the Development Charges Act recognizing, however, that specific projects and project timing as contained in the study forecast may be revised from time to time at Council’s discretion ; That the final list of capital projects included in the 2025 Community Benefits Charge Strategy, provided in Attachment 1 of Report FSD-040-25, the revised list of capital projects, be approved, subject to an annual review through the Municipality’s normal capital budget process; That the proposed Community Benefits Charge By-law be amended to reflect the following revisions based on submissions from stakeholders (Attachment 2 of Report FSD-035-25): 1. Exclude enclosed rooftop mechanical equipment from the definition of “storey.” That the Municipality of Clarington Community Benefits Charge Strategy and By- law (Attachment 4 of FSD-035-25), dated March 24, 2025, as modified by the above recommendations, provided in Attachment 2 of Report FSD-040-25, be adopted; That no further public meetings under Section 12 of the Development Charges Act, 1997, are necessary with respect to the March 24, 2025, Development Charges Background Study, Community Benefits Strategy, and their respective By-laws for the reasons outlined in Report FSD-035-25; and That all interested parties listed in Report FSD-035-25, and Report FSD-040-25, and any delegations be advised of Council’s decision. Carried Page 15 December 15, 2025 Council Minutes 7 9.1.2 By-law 2025-069 - Being a By-Law to Impose Community Benefits Charges Resolution # C-277-25 Moved by Councillor Elhajjeh Seconded by Councillor Anderson That By-law Number 2025-069, be approved. Carried 9.1.3 By-law 2025-070 - Being a by-law to impose development charges against land in the Municipality of Clarington pursuant to the Development Charges Act, 1997, as amended Resolution # C-278-25 Moved by Councillor Zwart Seconded by Councillor Anderson That By-law Number 2025-070, be approved. Carried 9.2 Item 6.1 of the Planning and Development Committee Minutes - Report PDS-066-25 - Courtice Transit-Oriented Community Secondary Plan Recommendation Report 9.2.1 Report PDS-075-25 - Courtice Transit-Oriented Community Secondary Plan Recommendation Report Addendum Resolution # C-279-25 Moved by Councillor Zwart Seconded by Councillor Woo That Report PDS-066-25 and PDS-075-25, and any related delegations or communication items, be received; That Official Plan Amendment 144 attached to Report PDS-066-25 be amended by deleting policies 4.5.2, 4.5.4 and 4.5.5 and replacing them with the following policies: 1. Where a district energy system is planned, new development within the Mixed-Use Core, including transit facilities and municipal buildings, are strongly encouraged to be district energy ready, subject to the Municipality establishing district energy ready guidelines. Page 16 December 15, 2025 Council Minutes 8 2. New development outside the Mixed-Use Core shall consider and may integrate, where feasible, the district energy system. Should connection to the district energy system not be feasible, new development shall consider the use of other low carbon thermal energy technologies such as geo- exchange, wastewater energy, and heat recovery from sources such as data centres and industry to reduce greenhouse gas emissions. 3. New development is strongly encouraged to integrate: 4. Decentralized on-site renewable energy generation such as solar photovoltaic (PV) panels and energy storage, such as battery storage, to manage peak electricity demand, reduce emissions, and strengthen energy resilience; and 5. Backup power for protection from area-wide power outages, including in residential buildings, as informed by guidelines developed by the Municipality. That Clarington Official Plan Amendment 144 and Durham Region Official Plan Amendment 1, attached to Report PDS-066-25 and as amended by Recommendation 2 in PDS-075-25, be adopted by Council; That Clarington Official Plan Amendment 144 and Durham Region Official Plan Amendment 1, attached to Report PDS-066-25 and as amended by Recommendation 2 in PDS-075-25, be forwarded to the Minister of Municipal Affairs and Housing for approval; That upon adoption by Council, the Courtice Transit-Oriented Community Secondary Plan be implemented by Staff as Council’s policy on land use and planning matters and be implemented through the annual capital budgeting process; That the Urban Design and Sustainability Guidelines appended to the Courtice Transit-Oriented Secondary Plan be approved and be used by staff to guide development applications and public projects; That the Deputy CAO, Planning and Infrastructure Services be authorized to finalize the Transportation Impact Study in support of the Secondary Plan; That the Deputy CAO, Planning and Infrastructure Services be authorized to execute any agreements to implement the Secondary Plan once adopted by Council; and That all interested parties listed in Report PDS-066-25 and PDS-075-25, be advised of Council’s decision. Carried Page 17 December 15, 2025 Council Minutes 9 10. Confidential Items 10.1 Report LGS-045-25 - Proposed Property Acquisition Resolution # C-280-25 Moved by Councillor Zwart Seconded by Councillor Anderson That the recommendations as outlined in Confidential Report LGS -045-25, be approved. Carried 11. Confirming By-Law Resolution # C-281-25 Moved by Councillor Rang Seconded by Councillor Anderson That By-law Number 2025-072, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on December 15, 2025, be approved. Carried 12. Adjournment Resolution # C-282-25 Moved by Councillor Woo Seconded by Councillor Elhajjeh That the meeting adjourn at 8:07 p.m. Carried Page 18 1 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 General Government Committee Minutes Date: Time: Location: January 12, 2026 9:30 a.m. Council Chambers or Electronic Participation Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario _____________________________________________________________________ 1. Call to Order Councillor Elhajjeh called the meeting to order at 9:30 a.m. 2. Land Acknowledgement Statement Councillor Anderson led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Presentations/Delegations 5.1 Presentation by Daniel Salvatore, Sr. Manager, Public Affairs, CN, Regarding Whistle Cessation at Bennett Road and Cobbledick Road Daniel Salvatore, Sr. Manager, Public Affairs, CN was present via electronic means regarding whistle cessation at Bennett Road and Cobbledick Road. Daniel answered questions from Members of Committee. Page 19 General Government Committee Minutes January 12, 2026 2 5.2 Delegation by Karen Tremblay, President of the Wilmot Creek Homeowners' Association, Regarding Whistle Cessation at Bennett Road and Cobbledick Road Karen Tremblay, President of Wilmot Creek Homeowners Association was present regarding whistle cessation at Bennett Road and Cobbledick Road. Karen requested clarification on the changes to safety‑related requirements associated with whistle cessation. K. Tremblay advised that a request was made to CN for information on specific incidents in the area and noted that a link from the Surface Transportation Board website indicated over 16,000 reported incidents, with seven occurring in the area under consideration. Karen expressed concern regarding the evolving requirements, the length of time it's taken to implement the necessary changes and asked that Option A be approved. K. Tremblay answered questions from Members of Committee. Councillor Rang left the meeting at 10:51 a.m. Alter the Agenda Resolution # GG-001-26 Moved by Mayor Foster Seconded by Councillor Traill That the Agenda be altered to consider Item 7.1 - Report PDS-063-25 - Update on Whistle Cessation at CN Grade Level Crossings at Bennett Road and Cobbledick Road, at this time. Carried Councillor Rang returned to the meeting at 10:55 a.m. 7. Items for Separate Discussion 7.1 PDS-063-25 - Update on Whistle Cessation at CN Grade Level Crossings at Bennett Road and Cobbledick Road Resolution # GG-002-26 Moved by Mayor Foster Seconded by Councillor Traill That Report PDS-063-25, and any related delegations or communication items, be received; That Staff be directed to utilize the remaining available funding for Whistle Cessation Implementation at Bennett Road and Cobbledick Road, up to $1,468,450.17, for the purposes of installation of fencing and additional anti- trespass countermeasures along the rail corridor as required by CN; and That the Deputy CAO, Planning and Infrastructure be the delegated authority to execute any necessary agreements with CN or amendments to existing agreements with CN that are required to implement whistle cessation. Page 20 General Government Committee Minutes January 12, 2026 3 That all interested parties listed in Report PDS-063-25, be advised of Council’s decision. Amendment Resolution # GG-003-26 Moved by Councillor Woo Seconded by Mayor Foster That Staff be directed, prior to the January 26, 2026 Council meeting, to report back on: 1. Any information related to incidents that CN can report; 2. The continued negotiations with CN regarding the length of the fence; 3. The legal liability response from CN; and 4. The negotiations with Compass, Rice Group and Kaitlin to support monetarily. Carried Main Motion as Amended Resolution # GG-004-26 Moved by Mayor Foster Seconded by Councillor Traill That Report PDS-063-25, and any related delegations or communication items, be received; That Staff be directed to utilize the remaining available funding for Whistle Cessation Implementation at Bennett Road and Cobbledick Road, up to $1,468,450.17, for the purposes of installation of fencing and additional anti- trespass countermeasures along the rail corridor as required by CN; That the Deputy CAO, Planning and Infrastructure be the delegated authority to execute any necessary agreements with CN or amendments to existing agreements with CN that are required to implement whistle cessation; That Staff be directed, prior to the January 26, 2026 Council meeting, to report back on: 1. Any information related to incidents that CN can report; 2. The continued negotiations with CN regarding the length of the fence; 3. The legal liability response from CN; and 4. The negotiations with Compass, Rice Group and Kaitlin to support monetarily. Page 21 General Government Committee Minutes January 12, 2026 4 That all interested parties listed in Report PDS-063-25, be advised of Council’s decision. Carried on a recorded vote (5 to 2) Recess Resolution # GG-005-26 Moved by Mayor Foster Seconded by Councillor Woo That the Committee recess for 5 minutes. Carried The meeting reconvened at 11:43 a.m. with Councillor Elhajjeh in the Chair. 7.1.1 Memo-001-26 - Resolution #GG-181-25 - Update on Whistle Cessation at Bennett Road and Cobbledick Road This matter was dealt with under Item 7.1. 5. Presentations/Delegations 5.3 Presentation by Vanessa Bilenduke-Guppy, Supervisor, Community Development and Events, Regarding Clarington Community Funding Program - 2025 Highlights Vanessa Bilenduke-Guppy, Supervisor, Community Development and Events was present regarding Clarington Community Funding Program - 2025 Highlights. Using an electronic presentation Vanessa provided an update on Clarington’s 2025 Community Funding Program, its purpose and highligh ted that 17 local organizations received a total of $64,000 in municipal grants. V. Bilenduke-Guppy advised the program supported a range of community initiatives focused on social inclusion, cultural celebration, food security, and skill‑building. Vanessa discussed key outcomes, that included engagement of over 3,000 residents, participation from more than 250 volunteers contributing 11,000 volunteer hours, and strengthened partnerships across libraries, cultural groups, social agencies, and businesses. V. Bilenduke-Guppy highlighted several impact stories that illustrated how funded programs foster belonging, dignity, and community resilience. Vanessa outlined the next steps in promoting the 2026 funding program and answered questions from Members of Committee. Page 22 General Government Committee Minutes January 12, 2026 5 Resolution # GG-006-26 Moved by Councillor Traill Seconded by Councillor Anderson That the scheduled 1-hour break at 12:00 noon be delayed until 12:20 p.m. Carried Resolution # GG-007-26 Moved by Mayor Foster Seconded by Councillor Rang That the Delegation of Vanessa Bilenduke-Guppy, Supervisor, Community Engagement and Events, regarding Clarington Community Funding Program - 2025 Highlights, be received with thanks. Carried 6. Consent Agenda Resolution # GG-008-26 Moved by Mayor Foster Seconded by Councillor Zwart That all items listed in Section 6 be approved, in accordance with the Agenda. Carried 6.1 LGS-001-26 - Lottery Licensing By-law Update Resolution # GG-009-26 That Report , and any related delegations or communication items, be received; That the By-law attached to Report , as Attachment 1, repealing and replacing Clarington’s Lottery Licensing By-law, be approved; That the By-law attached to Report , as Attachment 2, amending the Delegation of Authority By-law, be approved; and That all interested parties listed in Report , be advised of Council’s decision. 6.2 LGS-002-26 - 2026 Municipal Elections – Compliance Audit Committee Terms of Reference Resolution # GG-010-26 That Report LGS-002-26, and any related delegations or communication items, be received; Page 23 General Government Committee Minutes January 12, 2026 6 That the By-law attached to Report LGS-002-26, as Attachment 1, to establish a Clarington Municipal Election Compliance Audit Committee for the 2026 -2030 term, and the Committee’s Terms of Reference, be approved; and That all interested parties listed in Report LGS-002-26, be advised of Council’s decision. 6.3 FSD-001-26 - Use of Technology Resolution # GG-011-26 That Report FSD-001-26, and any related delegations or communication items, be received; That the Council Use of Technology Policy as Attachment 1, be approved effective November 15, 2026; and That all interested parties listed in Report FSD-001-26, be advised of Council’s decision. 6.4 FSD-002-26 - 2026 Budget Update Implementation Resolution # GG-012-26 That Report FSD-002-26, and any related delegations or communication items, be received; That the Deputy CAO/Treasurer be authorized to make an application to the Region of Durham for the necessary debentures, with the term being at the discretion of the Deputy CAO/Treasurer, for the projects identified in the 2026 Budget Update; That Report FSD-002-26 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001 for the 2026 fiscal year; That the Public Works vehicles identified in Report FSD-002-26, and included in the reserve fund contributions during the years 2026-27, be authorized to be ordered with delivery dates in the applicable fiscal year; That the Deputy CAO/Treasurer is authorized to fund projects which have been previously approved in the 2022 to 2024 budgets, 2025 budget update and not completed with funding to be provided from the appropriate reserve or reserve fund; That the appropriate by-laws to levy the 2026 tax requirement for Municipal, Region of Durham and Education purposes be forwarded to Council for approval, once final tax policy information is available; and That all interested parties listed in Report FSD-002-26, be advised of Council’s decision. Page 24 General Government Committee Minutes January 12, 2026 7 6.5 FSD-003-26 - 2025 Annual Leasing Report Resolution # GG-013-26 That Report FSD-003-26, and any related delegations or communication items, be received for information. 6.6 FSD-004-26 - Electric Streetlight Maintenance Resolution # GG-014-26 That Report FSD-004-26, and any related delegations or communication items, be received; That Black & McDonald Limited with a bid amount of $242,626.67 (Net HST) being the low, compliant bidder meeting all terms, conditions and specifications of CL2025-40 Electric Streetlight Maintenance be awarded the contract for electric streetlight maintenance; That pending satisfactory performance and pricing, the Manager, Procurement, in consultation with the Director of Public Works and Fire Chief, be given the authority to extend the contract for this service for up to four additional one-year terms; and That the total estimated funds required for this project for the first-year term in the amount of $242,626.67 (Net HST) be funded by the Municipality as provided. Future budget accounts will include the funds required for the second, third, fourth, and fifth-year term terms. That the additional estimated funding of $62,626.67 (Net HST) be taken from existing budgets at the discretion of the Director of Public Works. That all interested parties listed in Report FSD-004-26, be advised of Council’s decision. 6.7 FSD-005-26 - Community Climate Risk Assessment and Adaption Plan Resolution # GG-015-26 That Report FSD-005-26, and any related delegations or communication items, be received; That ICLEI Local Governments for Sustainability Inc. with a bid amount of $105,606.53 (Net HST Rebate) being the highest scoring Proponent meeting all terms, conditions and specifications of RFP2025-15 be awarded the contract for Community Climate Risk Assessment and Adaption Plan. The funds required to complete this project be funded from the approved budget; and That all interested parties listed in Report FSD-005-26, be advised of Council’s decision. Page 25 General Government Committee Minutes January 12, 2026 8 8. New Business 8.1 Request for Council Support to Advocate for Express GO Train Service from Pickering to Union Station (Councillor Elhajjeh) Councillor Elhajjeh left the Chair and Mayor Foster assumed the Chair at 12:07 p.m. Resolution # GG-016-26 Moved by Councillor Elhajjeh Seconded by Councillor Rang Whereas efficient regional transit service is essential to the economic vitality, employment access, and quality of life of residents in the Municipality of Clarington; and Whereas GO Transit’s previous express train services along the Lakeshore East line—particularly those serving various Durham region stations including Oshawa Station—significantly reduced travel times for commuters travelling to Toronto and other regional employment centres; and Whereas the discontinuation of these express services has resulted in longer commute times, increased crowding on local trains, reduced service reliability, and a measurable negative impact on daily commuters, students, and employers in the region; and Whereas the Province of Ontario, through the Ministry of Transportatio n, and Metrolinx, as the operator of GO Transit, have both acknowledged the importance of high-quality regional rail service and the need to continually improve mobility options for growing communities across Durham Region; and Whereas Clarington continues to experience population growth and economic expansion, necessitating the reinstatement—and potential expansion—of express rail services as part of a broader commitment to transit equity and regional connectivity; Now, therefore be it resolved that the Municipality of Clarington formally request that the Ministry of Transportation and Metrolinx restore express GO Train service on the Lakeshore East line for Durham Region commuters, including consideration of reinstating previous express schedules and exploring opportunities for enhanced peak-hour express service; That Clarington Council expresses strong support for the reinstatement of express service and requests a formal response and timeline for consideration; and That copies of this motion be sent to the Minister of Transportation, President and CEO of Metrolinx, Regional Municipality of Durham, Durham Region Transit, local Members of Provincial Parliament, and area municipalities along the Lakeshore East corridor for their awareness and potential support. Page 26 General Government Committee Minutes January 12, 2026 9 Carried on a recorded vote (7 to 0) 9. Confidential Items 10. Adjournment Resolution # GG-017-26 Moved by Councillor Elhajjeh Seconded by Councillor Rang That the meeting adjourn at 12:10 p.m. Carried Page 27 1 If this information is required in an alternate format, please contact the Accessibility Co-ordinator at 905-623-3379 ext. 2131 Planning and Development Committee Minutes Date: Time: Location: January 19, 2026 5:00 p.m. Council Chambers or Electronic Participation Municipal Administrative Centre 40 Temperance Street, 2nd Floor Bowmanville, Ontario _____________________________________________________________________ 1. Call to Order Councillor Anderson called the meeting to order at 5:04 p.m. 2. Land Acknowledgment Statement Mayor Foster led the meeting in the Land Acknowledgement Statement. 3. Declaration of Interest There were no disclosures of interest stated at this meeting. 4. Announcements Members of Committee announced upcoming community events and matters of community interest. 5. Presentations/Delegations Suspend the Rules Resolution # PD-001-26 Moved by Councillor Rang Seconded by Mayor Foster That the Rules of Procedure be suspended to add a Delegation, by Doug Allingham, Regarding Road and Fire Safety Concerns, to the Agenda. Carried Page 28 Planning and Development Committee Minutes January 19, 2026 2 5.1 Delegation by Desmond Lightbody, Regarding Report PDS-001-26 - Clarington Official Plan Amendment and Zoning By-law Amendment to Permit 63 Residential Units at 1420 and 1422 Nash Road in Courtice Desmond Lighbody was present regarding Report PDS-001-26 - Clarington Official Plan Amendment and Zoning By-law Amendment to Permit 63 Residential Units at 1420 and 1422 Nash Road in Courtice. Using an electronic presentation Desmond outlined the federal protections for Pileated Woodpecker nesting and the resulting implications for any proposed development. D. Lightbody answered questions from Members of Committee. 5.2 Delegation by Janice Jones, Regarding Report PDS-002-26 - Courtice Waterfront Secondary Plan Recommendation Report Janice Jones was present regarding Report PDS-002-26 - Courtice Waterfront Secondary Plan Recommendation Report. Janice expressed concerns regarding the potential financial burden on taxpayers, including funding the transportation environmental assessment, park construction, long‑term maintenance, and future erosion risks. J. Jones questioned why the Courtice Waterfront was separated from the Energy Park plan, the shift from low‑rise to potentially 15‑storey buildings, and whether residents support high‑density development beside the shoreline. Janice urged Members of Committee to pause rezoning, and conduct further consultation focused on whether a large waterfront park and high‑rise residential area are appropriate for this location. 5.3 Delegation by Ryan Guetter, Weston Consulting, Regarding Report PDS- 002-26 - Courtice Waterfront Secondary Plan Recommendation Report Ryan Guetter, Weston Consulting, was present regarding Report PDS-002-26 - Courtice Waterfront Secondary Plan Recommendation Report. Ryan advised a letter of support has been provided on behalf of their clients and the planning and design team. R. Guetter expressed support for the secondary plan, noting it reflects extensive technical, environmental, and planning work completed over several years. Ryan commended Staff and consultants for their efforts and highlighted the public benefits of the proposed development, including a large municipal park and diverse housing options. 5.4 Presentation by Marilyn Morawetz and JJ MacLellan, Regarding a Report from Manorville Homes on the Camp 30 Cafeteria Assessment and Costing Marilyn Morawetz and JJ MacLellan were present regarding a Report from Manorville Homes on the Camp 30 Cafeteria Assessment and Costing. Using an electronic presentation Marilyn provided an overview of the historical significance of the Camp 30 property, fundraising initiatives, and shared that interest in the project and community support has been increasing, driven largely from social media engagement. M. Morawetz advised that the work being proposed is not temporary stabilization, the work will result in a solid and safe structure. Marilyn outlined the first steps for rehabilitation are to obtain power, abate the hazardous material, and secure the building. Page 29 Planning and Development Committee Minutes January 19, 2026 3 J. MacLellan provided an overview of the assessment completed on the Cafeteria Building which identifies current issues, structural failures, priorities, and the costing for restoration. M. Morawetz emphasized that moving forward with the proposed rehabilitation approach will provide a safe, structurally sound building, while preserving future opportunities for use. Marilyn stated that current funding will allow abatement to begin which will reduce liability. Marilyn and JJ answered questions from Members of Committee. Recess Resolution # PD-002-26 Moved by Councillor Elhajjeh Seconded by Councillor Rang That the Committee recess for 5 minutes. Carried 9. Public Meetings (6:30 p.m.) The meeting reconvened at 6:41 p.m. with Councillor Anderson in the Chair. 9.1 Public Meeting for a Zoning By-law Amendment and Draft Plan of Subdivision Dan Cappuccitti was present to seek clarity on the proposed zoning change, the status of building permits, and to inquire about future opportunities for members of the public to provide feedback. Dan expressed concern with potential traffic and water issues. Robert Rogers was present to seek feedback on the proposed development configuration. Scott Waterhouse, GHD, was present on behalf of Minto Communities Inc. Scottclarified that the zoning for the residential development was approved last year, and the current application is a housekeeping amendment to update minimum lot frontages based on Minto’s engineering submissions. S. Waterhouse advised the change does not alter the intent or scope of the approved development and answered questions from Members of Committee. 9.1.1 PDS-005-26 - Technical Minor Zoning By-law Amendment to Amend Section 14.6.80 Provision b.i) and i.a) within the R3-80 Exception Zone Resolution # PD-003-26 Moved by Councillor Elhajjeh Seconded by Mayor Foster That Report PDS-005-26 and any related communication items, be received for information only; Page 30 Planning and Development Committee Minutes January 19, 2026 4 That Staff receive and consider comments from the public, and Council with respect to the technical minor Zoning By-law Amendment; That the Zoning By-Law Amendment application submitted by the applicant be supported and the By-law in Attachment 1 to this report be approved; That the Region of Durham Community Growth and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PDS-005-26 and Council’s decision; That all interested parties listed in Report and any delegations be advised of Council’s decision. Carried 9.2 Public Meeting for a Zoning By-law Amendment and Draft Plan of Subdivision Terry Rekar was present in opposition to the application. Terry highlighted concerns regarding the proposed height and density, lack of infrastructure, environmental risks, school capacity, affordability, and cost to taxpayers. T. Rekar answered questions from Members of Committee. Steve Conway was present in opposition to the application. Steve expressed concerns related to air pollution, diesel emissions expected from the GO Transit expansion, taxpayer burdens from infrastructure upgrades and environmental impacts, including stormwater contamination. S, Conway discussed concerns with the proposed density, the potential negative impact to Darlington Provincial Park and answered questions from Members of Committee. Libby Racansky was present via electronic means regarding the application, but no audio could be heard. Rhonda Tasson was present in opposition to the application. Rhonda discussed environmental and public-health concerns and noted potential negative impacts including noise, air quality issues, hazardous emissions, increased runoff to waterways, and risks to vulnerable populations. R. Tasson answered questions from Members of Committee. Steve Rae was present in opposition to the application. Steve emphasized that the concern is not about growth but protecting waterfront lands. S. Rae questioned the long-term impact of developing the area, the accuracy of the population projections and answered questions from Members of Committee. Melissa Whitefield was present in opposition to the application. Melissa expressed concern about the planning process, ongoing amendments that are difficult for the public to follow, lack of transparency and potential conflicts of interest. M. Whitefield raised questions about funding for major infrastructure, pressure on existing infrastructure capacity, and inconsistency between current proposals and past commitments by Council to protect the serenity of the Courtice waterfront. Melissa answered questions from Members of Committee. Page 31 Planning and Development Committee Minutes January 19, 2026 5 Janice Jones was present in opposition to the application. Janice requested that the waterfront remain undeveloped. Judy Griffiths was present in opposition to the application. Judy expressed concerns regarding the Municipality's definition and implementation of affordable housing. Kirk Kemp was present in support of the application. Kirk provided an overview of the various studies that have been completed throughout the planning process. K. Kemp advised the proposed development would be set back from the waterfront and allow residents to utilize parkland that was previously privately owned, contributing to broader community enjoyment with ample parking included in the design. Kirk answered questions from Members of Committee. Ryan Guetter, Weston Consulting, was present on behalf of 1725596 Ontario Ltd. Using an electronic presentation Ryan outlined the proposed Zoning By‑law Amendment for the Courtice Waterfront lands, including a master‑planned community with mixed‑use, low and medium‑density residential development, supported by parkland, active transportation networks, and environmental protection areas. R. Guetter reviewed the proposed land uses, required zoning changes, and supporting technical studies submitted in support of the application. Ryan answered questions from Members of Committee. 9.2.1 PDS-007-26 - Courtice Waterfront - Zoning By-law Amendment and Draft Plan of Subdivision Resolution # PD-004-26 Moved by Mayor Foster Seconded by Councillor Zwart That Report PDS-007-26 and any related communication items, be received for information only; That Staff receive and consider comments from the public and Council with respect to the Zoning By-law Amendment and Draft Plan of Subdivision applications submitted by Weston Consulting on behalf of 172556 Ontario Ltd. and continue processing the applications including the preparation of a subsequent recommendation report; and That all interested parties listed in Report PDS-007-26 and any delegations be advised of Council’s decision. Carried on a recorded vote (6 to 1) The Public Meetings concluded at 8:50 p.m. Page 32 Planning and Development Committee Minutes January 19, 2026 6 Recess Resolution # PD-005-26 Moved by Mayor Foster Seconded by Councillor Elhajjeh That the Committee recess for 5 minutes. Carried The meeting reconvened at 9:10 p.m. with Councillor Anderson in the Chair. Committee resumed Item 5.4. Marilyn Morawetz and JJ MacLellan returned to answer questions from Members of Committee. 5. Presentations/Delegations 5.5 Delegation by Doug Allingham, Regarding Road and Fire Safety Concerns Doug Allingham was present regarding road and fire safety concerns. Using an electronic presentation Doug outlined fire safety and emergency access concerns related to the expanded development in the area of Stevens Road. D. Allingham advised the proposed site relies on a single access route that does not meet established fire code standards or best practices. Resolution # PD-006-26 Moved by Councillor Rang Seconded by Councillor Traill That the delegation be extended for an additional 2 minutes. Carried D. Allingham provided an overview of two recent fire events and asked that Members of Council consider conducting a third-party review and examine current municipal standards. Resolution # PD-007-26 Moved by Mayor Foster Seconded by Councillor Rang That the Delegation Doug Allingham, regarding Road and Fire Safety Concerns, be received with thanks; and That Staff consider the recommendations. Carried Page 33 Planning and Development Committee Minutes January 19, 2026 7 6. Consent Agenda Resolution # PD-008-26 Moved by Mayor Foster Seconded by Councillor Elhajjeh That all items listed in Section 6, with the exception of item 6.2, be approved, in accordance with the Agenda. Carried 6.1 PDS-001-26 - Clarington Official Plan Amendment and Zoning By-law Amendment to permit 63 residential units at 1420 and 1422 Nash Road in Courtice Resolution # PD-009-26 That Report PDS-001-26 and any related delegations or communication items, be received; That the Official Plan application submitted by by Meredith Consultant Services on behalf of Alesandro Sirizzotti, Rico Patrick Sirizzotti, Luigi Sirizzotti, Pasquale Sirizzotti, Adelina Pelosi, Giulio Sirizzotti, Marisa Sirizzotti be approved and the Official Plan Amendment in Attachment 1 to Report PDS-001-26 be approved; That the Zoning By-law Amendment application submitted by by Meredith Consultant Services on behalf of Alesandro Sirizzotti, Rico Patrick Sirizzotti, Luigi Sirizzotti, Pasquale Sirizzotti, Adelina Pelosi, Giulio Sirizzotti, Marisa Sirizzotti be approved and that the Zoning By-law Amendment in Attachment 2 to Report PDS-001-26 be approved; That once all conditions contained in the Clarington Official Plan and Zoning By- law 84-63 with respect to the removal of the (H) Holding Symbol and the conditions as outlined in Section 6 of this report are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved by the Deputy CAO of Planning and Infrastructure Services; That the Durham Region Community Growth and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PDS-001-26 and Council’s decision; and That all interested parties listed in Report PDS-001-26 and any delegations be advised of Council’s decision. Page 34 Planning and Development Committee Minutes January 19, 2026 8 6.3 PDS-003-26 - Intention to Pursue Heritage Designation – Multiple Properties Resolution # PD-010-26 That Report PDS-003-26, and any related delegations or communication items, be received; That the Clerk issue a Notice of Intention to Designate the following properties as a cultural heritage resource as individual designations unde r Part IV of the Ontario Heritage Act; 1, 2, 4, 5, 6, 7, 8, 9, 10, 11, 12 Veterans Avenue; 36, 38 Second Street; and 49, 51, 53, 55 Lambs Lane. That the Clerk prepare the necessary by-laws if no objection(s) are received within 30 days after the date of publication of the Notice of Intention or staff will report back to Council regarding objection(s); and That all interested parties listed in Report PDS-003-26 and any delegations be advised of Council’s decision. 6.4 PDS-004-26 - Appointment of a Deputy Chief Building Official Resolution # PD-011-26 That Report PDS-004-26, and any related delegations or communication items, be received; That Brad Muma be appointed as a Deputy Chief Building Official for Municipality of Clarington, with authority to exercise all powers and perform all duties of the Chief Building Official as prescribed under the Building Code Act, effective immediately; That the By-law attached to Report PDS-004-26, as Attachment 1, to amend the Building By-law 2024-006, to add Brad Muma as a Deputy Chief Building Official be approved; and That all interested parties listed in Report PDS-004-26, and any delegations be advised of Council’s decision. 6.5 PDS-008-26 - Bill 68: Amendments to the Conservation Authorities Act and an ERO Posting Consulting on the Proposed Consolidation of Ontario’s 36 Conservation Authorities into Seven Regional Conservation Authorities Resolution # PD-012-26 That Report PDS-008-26, and any related delegations or communication items, be received; Page 35 Planning and Development Committee Minutes January 19, 2026 9 That Report PDS-008-26, including the Draft Staff Responses forming Attachment 3, be endorsed as the Municipality’s comments to the Province on the proposal for the consolidation of Ontario’s 36 conservation authorities into seven regional conservation authorities (Environmen tal Registry of Ontario Posting: 025-1257) and forwarded to the Minister of Environment, Conservation, and Parks; and That all interested parties listed in Report PDS-008-26, be advised of Council’s decision. 6.6 PDS-009-26 - A Zoning By-law Amendment and Draft Plan of Subdivision to facilitate 1,356 residential dwelling units of various built forms at 1738 Bloor Street in Courtice Resolution # PD-013-26 That Report PDS-009-26 and any related delegations or communication items, be received; That the Zoning By-law Amendment attached to Report PDS-009-26, as Attachment 1, be approved; That the Region of Durham Community Growth and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PDS-009-26 and Council’s decision; and That all interested parties listed in Report PDS-009-26, be advised of Council’s decision. 6.2 PDS-002-26 - Courtice Waterfront Secondary Plan Recommendation Report Resolution # PD-014-26 Moved by Mayor Foster Seconded by Councillor Elhajjeh That Report PDS-002-26, and any related delegations or communication items, be received; That Clarington Official Plan Amendment 131 and Durham Region Official Plan Amendment 2, attached to Report PDS-002-26, for the Courtice Waterfront Secondary Plan be finalized and forwarded to Council for approval; That Clarington Official Plan Amendment 146, attached to Report PDS-002-26, for the Clarington Energy Business Park Secondary Plan be finalized and forwarded to Council for approval; That upon approval by Council, the Courtice Waterfront Secondary Plan be implemented through the annual capital budgeting process; That the Urban Design and Sustainability Guidelines appended to the Secondary Plan be approved and be used by staff to guide development appl ications and public projects; Page 36 Planning and Development Committee Minutes January 19, 2026 10 That the Deputy CAO, Planning and Infrastructure Services be authorized to finalize the Transportation Impact Study in support of the Secondary Plan; That Council request Durham Region Transit to provide transit service to connect the Energy Business Park, future residential development and the Courtice Waterfront Park to the future Courtice GO Station; That Council direct staff to undertake a Municipal Class Environmental Assessment to determine transportation improvements that may be required to facilitate access to the Courtice Waterfront Park and to unlock housing, subject to the Minister approving use of funding for this project through Clarington’s 2024 Build Faster Fund allocation up to $500,000. That the Deputy CAO, Planning and Infrastructure Services be authorized to execute any agreements to implement the Secondary Plan once approved by Council; and That all interested parties listed in Report PDS-002-26and any delegations be advised of Council’s decision. Resolution # PD-015-26 Moved by Mayor Foster Seconded by Councillor Elhajjeh That Official Plan Amendment 131 attached to Report PDS-002-26 be amended by:  Changing the road classification of the east-west collector to a key local road and labelling it Street E on Schedule C – Roads and Active Transportation Plan  Adding new policy 10.4.4 as follows: “10.4.4 Street E shall be designed to accommodate cycling facilities that provide connectivity between Darlington Provincial Park and the active transportation network.”  Removing the “Potential Future Road” arrow shown on Schedule C – Roads and Active Transportation Plan  Replacing “where applicable” with “where appropriate” in policy 6.2.5  Deleting “and industrial building” in policy 6.2.8  Adding the following to policy 11.3.3: “Should there be no other technical alternative, and a drainage diversion between subwatersheds be proposed, a justification report and any required mitigation measures shall be submitted for review and acceptance by the Municipality of Clarington and the Conservation Authority.” Carried Page 37 Planning and Development Committee Minutes January 19, 2026 11 Suspend the Rules Resolution # PD-016-26 Moved by Mayor Foster Seconded by Councillor Elhajjeh That the Rules of Procedure be suspended to extend the meeting for an additional hour until 11:30 p.m. Carried Main Motion as Amended Resolution # PD-017-26 Moved by Mayor Foster Seconded by Councillor Elhajjeh That Report PDS-002-26, and any related delegations or communication items, be received; That Clarington Official Plan Amendment 131 and Durham Region Official Plan Amendment 2, attached to Report PDS-002-26, for the Courtice Waterfront Secondary Plan be finalized and forwarded to Council for approval with the following amendments:  Changing the road classification of the east-west collector to a key local road and labelling it Street E on Schedule C – Roads and Active Transportation Plan  Adding new policy 10.4.4 as follows: “10.4.4 Street E shall be designed to accommodate cycling facilities that provide connectivity between Darlington Provincial Park and the active transportation network.”  Removing the “Potential Future Road” arrow shown on Schedule C – Roads and Active Transportation Plan  Replacing “where applicable” with “where appropriate” in policy 6.2.5  Deleting “and industrial building” in policy 6.2.8  Adding the following to policy 11.3.3: “Should there be no other technical alternative, and a drainage diversion between subwatersheds be proposed, a justification report and any required mitigation measures shall be submitted for review and acceptance by the Municipality of Clarington and the Conservation Authority.” That Clarington Official Plan Amendment 146, attached to Report PDS-002-26, for the Clarington Energy Business Park Secondary Plan be finalized and forwarded to Council for approval; That upon approval by Council, the Courtice Waterfront Secondary Plan be implemented through the annual capital budgeting process; Page 38 Planning and Development Committee Minutes January 19, 2026 12 That the Urban Design and Sustainability Guidelines appended to the Secondary Plan be approved and be used by staff to guide development applica tions and public projects; That the Deputy CAO, Planning and Infrastructure Services be authorized to finalize the Transportation Impact Study in support of the Secondary Plan; That Council request Durham Region Transit to provide transit service to connect the Energy Business Park, future residential development and the Courtice Waterfront Park to the future Courtice GO Station; That Council direct staff to undertake a Municipal Class Environmental Assessment to determine transportation improvements that m ay be required to facilitate access to the Courtice Waterfront Park and to unlock housing, subject to the Minister approving use of funding for this project through Clarington’s 2024 Build Faster Fund allocation up to $500,000; That the Deputy CAO, Planning and Infrastructure Services be authorized to execute any agreements to implement the Secondary Plan once approved by Council; and That all interested parties listed in Report PDS-002-26and any delegations be advised of Council’s decision. Carried on a recorded vote (6 to 1) 7. Items for Separate Discussion 7.1 CAO-001-26 - Camp 30 Cafeteria Building Update Resolution # PD-018-26 Moved by Mayor Foster Seconded by Councillor Rang Whereas significant municipal financial resources, staff time, Council attention, and extensive volunteer effort from the Jury Lands Foundation have been committed over the past ten years toward preserving, advancing, and finding solutions for the Camp 30 properties; and Whereas the Municipality of Clarington must responsibly manage public funds and cannot risk exposure to potential future costs —estimated to be in the tens of millions of dollars—for broader restoration, remediation, or redevelopment work associated with the Camp 30 properties; and Page 39 Planning and Development Committee Minutes January 19, 2026 13 Whereas the Jury Lands Foundation has assumed responsibility for securing the funding required with Council’s full confidence to do so, for any works associated with the preservation, stabilization, or future improvement of the Camp 30 buildings and property; and Whereas Report CAO-001-26, Camp 30 Building Update, outlines the current condition and requirements for stabilization to comply with the Order issued by the Chief Building Official; and Therefore be it resolved that: 1. Council provides the Jury Lands Foundation until no later than December 31, 2026, to raise the necessary funds to stabilize the cafeteria in accordance with the requirements set out by the Chief Building Official. 2. That staff confirm and report back, as part of the implementation of CAO - 001-26, the funds currently available to the Jury Lands Foundation that may be applied toward offsetting the ongoing security and monitoring costs at the Camp 30 building(s). 3. That the Municipality of Clarington commit no additional resources to the Camp 30 property beyond those required for fencing and security, expenditures related to stabilization or redevelopment shall be the responsibility of external partners, including the Jury Lands Foundation. 4. That staff continue to cooperate with the Jury Lands Foundation to ensure health and safety requirements are met and to support reasonable coordination efforts during the fundraising period. 5. That the CAO be provided permission to single source the project to Manorville Homes once the Jury Lands Foundation has the funds required to issue the purchase order. Carried on a recorded vote (7 to 0) 8. New Business 10. Confidential Items 10.1 LGS-003-26 - Cafeteria Building - Lease to Jury Lands Foundation Resolution # PD-019-26 Moved by Mayor Foster Seconded by Councillor Zwart That the recommendations contained in Confidential Report LGS -003-26 - Cafeteria Building - Lease to Jury Lands Foundation, be approved. Carried Page 40 Planning and Development Committee Minutes January 19, 2026 14 11. Adjournment Resolution # PD-020-26 Moved by Councillor Rang Seconded by Councillor Elhajjeh That the meeting adjourn at 11:05 p.m. Carried Page 41 Clarington Heritage Committee Minutes If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Date: Tuesday, November 18, 2025 Time: 7:00pm In-Person: Municipal Administrative Centre, 40 Temperance St, Bowmanville, ON L1C 3A6, Room 1A Online: Via Microsoft Teams Members Present: Peter Vogel, Steve Conway, Victor Suppan, Ron Sproule, Laura Tiel-Convery (Museum), Joseph Dalrymple, Ron Hooper, Ron Sproule, Heather Graham, Councillor Sami Elhajjeh Regrets: Sitara Welch, Olivia Mar, Brian Jose (NVDHS), Jason Moore (ACO) Staff Present: Sarah Allin, Alicia da Silva – Planning & Infrastructure Services Jennifer Stycuk, Tim Welsh – Community Services Glen Macfarlane – Economic Development Guests: Asya Bidordinova, Andrea Sinclair – Stakeholder engagement plan for Clarington’s Community Improvement Plan (CIP) update Ian Franklin, Philip Evans – 1738 Bloor Street (SPA2025- 0026, ZBA2024/-0016/SC2024-0006) Maple Grove United Church – Melissa Whitefield, Rick McEachern 1. Call to Order The Chair called the meeting to order at 7:00 p.m. 2. Land Acknowledgement Statement P. Vogel led the meeting with the Land Acknowledgement Statement . 3. Declaration of Interest Page 42 Page 2 There were no disclosures of interest stated at this meeting. 4. Adoption of Minutes Moved by: R. Hooper Seconded by: J. Dalrymple That the minutes for the October 21, 2025 meeting be approved, with the following amendment: - Clarification of spelling of the Orr House (3 Ontario Street, Bowmanville) - Addition of supplemental information on the property as provided by the Committee. 25.62 Carried. 5. Delegations a) Stakeholder engagement plan for Clarington’s Community Improvement Plan (CIP) update – Glen Macfarlane (Economic Development, Municipality of Clarington), Asya Bidordinova (Sierra Planning and Management), Andrea Sinclair (MHBC Planning) G. Macfarlane introduced the Community Improvement Plan (CIP) Update project and explained that the project team is seeking feedback from the Committee. The purpose of the delegation is to introduce the project and gather preliminary input. As the Municipality’s consultants on the project, A. Sinclair and A. Bidordinova provided a high-level presentation outlining the purpose of the project. The updated CIP will include opportunities for façade improvements and enhancements to commercial buildings with heritage attributes. Questions from the project team were included in the presentation slides, which were circulated to the Committee prior to the meeting. The Committee was asked to review these questions and provide responses at a future meeti ng. The project team requested guidance on certain building materials and window openings to help inform heritage guidelines and general heritage considerations for communities within Clarington. The goal is to ensure that when property owners request funding, their proposed work aligns with the Municipality’s objectives for downtown areas, particularly regarding heritage features. The team clarified that the intent is to create one consolidated CIP that can also apply to areas outside of downtowns. The updated CIP would include industrial areas to attract investment, support additional dwelling units, and expand CIP Page 43 Page 3 boundaries to cover more areas of Clarington, while offering a suite of programs tailored to specific sub-areas. The Heritage Committee asked about the composition of the new CIP Liaison Groups and whether it would include existing CIP Liaison members. The project team explained that the CIP Committee/liaison group will likely look different than currently, but the format of group meetings and members are still to be determined. Regardless of the format, heritage input will be sought, and the potential for a dedicated heritage liaison was discussed. The Committee inquired about the Municipality’s ability to fund expanded programs. The project team noted that many programs do not require upfront costs and that the new CIP will offer a range of funding options. Moved by: S. Elhajjeh Seconded by: Consensus. Motion that the Committee receive the information with thanks. 25.63 Carried. b) 1738 Bloor Street (SPA2025-0026, ZBA2024-0016/SC2024-0006) – Ian Franklin, Philip Evans (KLM Planning Partners) I. Franklin provided a presentation regarding 1738 Bloor Street (The Lower Alsworth House). The presentation outlined key issues, including the structure’s location on the only north-south road, a high groundwater table, high-density designation, and the planned widening of Bloor Street. The developer had originally proposed relocating the structure to the neighbourhood park, but the application suggested this was not supported by Staff due to ongoing maintenance costs. The developer is now recommending a Commemoration Plan, which is being developed and may include a plaque, reuse of salvaged materials, and naming a street or park. The consultant requested approval for demolition, subject to salvage and commemoration measures. The Committee emphasized the heritage significance of Bloor Street and Courtice Road near Ebenezer Church and expressed a strong desire to conserve the building. The Committee questioned whether relocating the structure on the property and selling it as a private residence had been considered. I. Franklin explained this option was not explored, as much of the land is designated for higher-density housing. The Committee discussed moving the structure to the northeast corner of the property to maintain its association with other Courtice heritage properties. Page 44 Page 4 Members stressed that one of the property’s heritage criteria is contextual significance, which would be lost if moved too far. The Committee requested more consideration of relocation before considering demolition, noting concern over heritage loss in Courtice, where few historic structures remain. I. Franklin clarified that the Heritage Impact Assessment prepared by LHC in 2023 confirmed the structure could hold up to being relocated elsewhere on the property. c) Heritage Application Permit (File No. HPA2025-008 REV) for 2656 Concession Road 4 – Jennifer Stycuk, Tim Welsh (Community Services, Municipality of Clarington), Chris Price (MVW Construction & Engineering Inc.) C. Price from MVM Construction & Engineering Inc. provided a presentation of a heritage demolition advisory report prepared by his group. Demolition is proposed only for the one storey brick and wood sections at the rear of the building. An archaeological assessment is ongoing and will be shared with the Committee when available. Lead and asbestos have been identified within the structure but can be removed and mitigated. The importance of properly handling the demolition to protect heritage attributes from vibration was discussed. C. Price explained the method to systematically remove the rear portion of the building. There is also a plan to salvage brick from the demolished section for future repairs to the original building. The Committee asked if the foundation of the rear section would be removed; C. Price confirmed it would be removed entirely to facilitate development. He also explained that the chimney on the rear section is not attached to the main portion of the building and is far enough away to allow safe deconstruction without affecting the retained structure. The Committee asked if it has been confirmed that the brick section of the structure is indeed an addition. C. Price provided his professional explanation that it is, noting the brick bond pattern changes on the back section, with a vertical cut to receive bricks, and that the addition only has a floating floor without a basement, unlike the original structure. The Committee discussed that while it is most likely an addition, the construction date is unknown and may still be similar in age to the original structure. The possibility of using salvaged brick to replace frost-damaged brick near the eavestrough was also discussed. Committee members expressed satisfaction that the varying brick patterns were noted. The Committee is seeking more information on the age of the addition and emphasized that demolition of the rear section should require a permit. d) Maple Grove United Church – Melissa Whitefield Page 45 Page 5 M. Whitefield stated the purpose of the delegation as sharing community concerns and suggestions to better protect heritage, particularly Maple Grove . She noted her opinion that Heritage Committee meetings are not easily found online or on social media. An overview of some of Maple Grove’s history was provided. M. Whitefield provided her opinion that the property meets criteria for designation under Section 29 of the Ontario Heritage Act. Chair P. Vogel asked for new information, as the information thus far had been provided to the Committee through delegations at September’s meeting. M. Whitefield expressed her concern that interior features have been removed, such as the pews. She noted unanswered emails to Staff and Council and requested prioritization of Maple Grove’s designation, asking if an inspection had occurred and if owners were informed of heritage-related restrictions. M. Whitefield stressed the importance of public education and suggested improving the Heritage Property webpage and public notifications. She referenced sections of the OHA and the urgency related to Bill 23 timelines, requesting an emergency designation for Maple Grove Church. A Committee member asked why emergency designation was needed; M. Whitefield explained the new owners appear to be planning major renovations, and the community wants the building preserved. The Committee noted the building has already undergone extensive renovations over the years. Staff confirmed there have been no applications for heritage designation from the previous or current owners of the property. S. Elhajjeh noted Staff had communicated with delegates and referenced an email from Staff indicating delegates received a written update. M. Whitefield clarified the email was unrelated and reiterated concerns about lack of communication on designation timing. Chair P. Vogel reminded delegates to provide new information due to the lengthy agenda. e) Maple Grove United Church – Rick McEachern R. McEachern raised concerns about the lack of communication and follow-up on heritage designation requests. He stated he had appeared before the Committee six times over the past few years regarding multiple requests for heritage designation consideration, including Maple Grove United Church. R. Hooper asked if the delegation’s purpose was to discuss Maple Grove and encouraged the delegate to stay on topic. McEachern continued, noting he had not been informed of any investigation into his six requests. He highlighted the urgency of designating Maple Grove at the September 16th meeting, citing Bill Page 46 Page 6 23, and expressed disappointment that no feedback has been received since. McEachern described this as disheartening and noted he represents over 3,000 members of the Vintage Bowmanville social media group. Chair P. Vogel asked R. McEachern to provide new information about Maple Grove, explaining that no new historical details had been shared and that the Committee is already reviewing previously provided information. McEachern expressed disappointment in P. Vogel’s comments. P. Vogel reiterated the need for new information and assured delegation of the Committee’s concern for heritage properties. P. Vogel noted the concern and adjourned the delegation, stating the Committee has information on Maple Grove and the evaluation subcommittee is reviewing it, and that delegations should not be used to complain. The delegation was interjected by M. Whitefield , expressing concern about limited leverage to protect heritage buildings due to planning applications. P. Vogel expressed disappointment at being criticized by delegates. M. Whitefield commented that hearing from the public is beneficial, as the Committee likely does not see the public often. The Committee expressed offense at that statement, noting the Committee is made up of volunteers and reject ed the implication that meetings are private. M. Whitefield apologized and asked how often the public attends meetings; members confirmed the public attends every meeting. P. Vogel adjourned the delegation and the discussion. 6. Business Arising from Previous Minutes a) Heritage Application Permit (File No. HPA2025-008 REV) for 2656 Concession Road 4 More information regarding the additions of the building, including historical evidence as to when they were built, is requested by the Committee prior to providing a Motion. The project team explained the desire to have the heritage permit addressed in the winter in order to move forward with a structural condition assessment and determining stabilization requirements. The Committee discussed the possibility of the requested information being received virtually prior to the next in-person discussion on the matter. Staff confirmed the 1995 Designation By-law is still in effect, and the HIA can be used to evaluate the proposed changes to the structure. Committee members requested the HIA be amended to address the age of the building. Moved by: V. Suppan Seconded by: S. Conway Page 47 Page 7 That the heritage permit (HPA2025-008) be evaluated against the original 1995 By-law, which includes the original list of attributes; That the HIA produced by ARA eliminating the interior attributes is not supported . 25.64 Carried. The Committee discussed that there is no Motion regarding its recommendation on the heritage permit at this time. 7. New Committee Business a) Property evaluation for consideration: i) 1, 2, 4, 5, 6, 7, 8, 9, 10, 11, 12 Veterans Avenue; 36, 38 Second Street; 49, 51, 53, 55 Lambs Lane. A report was brought to Council in 2022 recommending adding the properties to the Municipal Register. The properties were brought forward as a group . 3 Veterans Avenue was not added to the Register at the time as the property owner objected to the property being added to the Register. Staff explained that ARA produced a Cultural Heritage Evaluation report for each individual property. Each property was identified to meet two criteria and be recommended for designation by ARA. Staff acknowledged the area has characteristics that could make it a heritage conservation district in the future. The Committee commented that the evaluation report discusses that the Veterans Act initiated the building of these properties , however in this case the Municipality provided money from its trust fund to build the houses, which is the first time the town had acted as a builder. The Committee would like this detail to be considered in the final evaluation. The Committee commented that the report missed the significance of the long backyards. As there was little food after the war and residents grew much of their own food, the long backyards were provided to combat food shortages. The Committee discussed the potential to install a sign or plaque on public land, with the potential to achieve this in the future if the area is considered for designation as a heritage district. An example of a commemorative plaque was provided for Conrad the Racoon in Toronto, which includes information on his history and a QR code. A Committee member noted the possibility of working with local high school students on acquiring information for a QR code, noting a recent local project for QR codes on Veterans banners. Page 48 Page 8 Moved by: J. Dalrymple Seconded by: R. Hooper Move to recommend that the properties, known as 1, 2, 4, 5, 6, 7, 8, 9, 10, 11, 12 Veterans Avenue; 36, 38 Second Street; and 49, 51, 53, 55 Lambs Lane, be considered by Council for designation under Part IV of the Ontario Heritage Act , subject to following being included in the Statement of Significance: - Reference to the Municipal Council's role in the historical value of the homes; - The long backyards providing space for gardens. 25.65 Carried. b) 1738 Bloor Street (Planning Act Files: SPA2025-0026, ZBA2024- 0016/SC2024-0006) A Committee member asked for clarification as to why Staff have not supported the relocation of the listed dwelling to the future neighbourhood park. Chair P. Vogel suggested this is likely due to ongoing costs of maintenance. Committee members stated that they would like to request the building be relocated rather than demolished. The Committee discussed that properties with heritage value within the Southeast Courtice Secondary Plan area were outlined within the Secondary Plan document, and developers should be aware of the requirements and policy direction to conserve heritage resources. Moved by: V. Suppan Seconded by: S. Conway That the property at 1738 Bloor Street, Courtice be considered by Council for designation under Part IV of the Ontario Heritage Act . 25.66 Carried. c) December Heritage Committee meeting Moved by: J. Dalrymple Seconded by: R. Hooper That the Clarington Heritage Committee hold a meeting on December 16 th, 2025. Page 49 Page 9 25.67 Carried. d) Newcastle Village and District Historical Society membership renewal Moved by: S. Conway Seconded by: V. Suppan That the membership of the Newcastle Village and District Historical Society be renewed. 25.68 Carried. The Committee provided congratulations to member R. Hooper for Hooper’s Jewelers Ltd.’s 80 year anniversary. 8. Project Reports a. Subcommittee reports i. Municipal Inventory/Register: 1. Maple Grove United Church: V. Suppan provided an update on the subcommittee evaluation of Maple Grove United Church (2197 Maple Grove Road, Bowmanville). One noted concern relates to the pews. Newspaper clippings indicate they were purchased new for the Church by Mrs. Power, who also funded a stained-glass window. The original 1871 pews have been lost. V. Suppan clarified the Church was dedicated December 30, 1871, not 1872, as often stated. Articles suggest the current pews may have come from the Royal Theatre, but this is unconfirmed. The Theatre opened in 1913 and replaced its seats in 1938 with chairs from Preston, Ontario (now Cambridge). Without photos, the origin of the pews cannot be verified, but subcommittee research has found they are not original to the Church. V. Suppan noted that little remains of the original building due to modifications, and given the research to date, from an architectural standpoint it does not meet the criteria for designation. The subcommittee is continuing its review. A notable feature that has been identified so far on the property is a tree dedicated to a Sunday school teacher. Using the ranking system, the subcommittee did not find the property to have sufficient cultural heritage value/interest to meet the requirements to be Page 50 Page 10 recommended for designation, however the subcommittee is continuing its evaluation. V. Suppan explained that properties must meet specific standards for designation. The evaluation is still in its early stages and will continue into the new year. 2. 72 Scugog Street: The Committee discussed that the property should be placed on the Merit list. Moved by: V. Suppan Seconded by: R. Hooper That 72 Scugog Street, Bowmanville be added to the Heritage Merit list on Clarington’s Cultural Heritage Resources List. 25.69 Carried. 3. Webpage Update: Committee would like to see Candidate properties to be added to the Municipal Register webpage. Staff to follow up with an update. ii. Public Outreach/Education: 1. National Heritage Trust Conference to be held in Waterloo in November 2026. 2. Foster Creek signage: Some progress has been made on signage content, to come back to December meeting. V. Suppan to meet with A. Micu, Manager of Parks at the Municipality of Clarington. The Committee discussed means of acquiring input from First Nations. 3. S. Conway reached out to a contact regarding the Conrad the Racoon plaque in Toronto regarding how they work the QR code. A temporary version was installed to track engagement with the QR code. The permanent plaque does not have a QR code. Long-term maintenance of the QR code link would be required. 9. Reports from other committees: Page 51 Page 11 a. Jury Lands Foundation: To meet in the evening of November 19th. Jury Lands was given permission to have an assessment done of the Cafeteria Building at Camp 30 including the interior. The necessary inspection has taken place, and they are awaiting a report to see the cost of stabilization. Kaitlin Corporation made an offer to the Municipality to resolve outstanding litigation regarding outstanding litigation regarding the demolition of the Triple Dorm, and Council has considered that proposal in camera, no information on deliberation. The Committee discussed events which transpired earlier in the evening, expressing that future delegates should be coming to talk about the item on the agenda and not berate volunteers on the Committee. Committee members discussed that the community should be educated more on heritage processes and responsibilities of various levels of government and the limited reach of the Committee. 10. Adjournment Moved by: S. Conway That the meeting adjourn at 10:08 p.m. The next meeting of the Clarington Heritage Committee is scheduled to be held on Tuesday December 16, 2025, commencing at 7 p.m. Page 52 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext 2131 Clarington Accessibility Advisory Committee Meeting Minutes Wednesday November 26, 2025, 6:30 p.m. In-Person and Online via Microsoft Teams Present: L. Scherer (Chair) K. Brettell (Vice-Chair) B. Henn B. Kraayenhof (from 6:36pm) H. Mire S. Wirch Councillor Traill Regrets: S. Hossain J. Singh Kohli Also Present: J. Whynot, Staff Liaison M. Westover, Manager, Strategic Communications and Initiatives 1. Call to Order L. Scherer called the meeting to order at 6:30 p.m. 2. Land Acknowledgement Statement L. Scherer shared a personalized Land Acknowledgement Statement. 3. Declarations of Interest No declarations were made. 4. Approval of Previous Meeting Minutes Moved by S. Wirch, seconded by B. Henn. That the minutes of October 29, 2025, meetings be approved as presented. Carried. Page 53 Page | 2 5. Accessible Parking As a follow up to previous discussions about finding ways to remove parking-related barriers for people with disabilities, Scherer and K. Brettell shared their draft motion for the committee’s review and endorsement. Moved by K. Brettell, seconded by B. Henn, WHEREAS accessibility is a fundamental principle of public policy and a legal obligation under the Accessibility for Ontarians with Disabilities Act (AODA), and WHEREAS accessibility is a core value of the Municipality of Clarington, as outlined in its strategic plans and multi-year accessibility plan, and WHEREAS residents and visitors with disabilities face challenges with accessible on-street parking and municipal off-street parking spaces, and WHEREAS residents with disabilities may require additional on-street parking periods due to their disability, and WHEREAS residents with disabilities may require personal support workers, caregivers and other professional services at their home for periods exceeding three hours at a time, THEREFORE BE IT RESOLVED that the Accessibility Advisory Committee recommends, THAT the Municipality of Clarington amend the traffic bylaw in the following ways: a) vehicles with valid accessible parking permits be exempt from paid on -street parking fees b) vehicles with valid accessible parking permits be exempt from paid off -street parking in municipal parking lots THAT staff be directed to explore by-law and/or policy amendments that address residential parking limitations that adversely impact people with disabilities such as: a) allow vehicles with valid accessible permits to park on residential roads for up to 6 hours, b) allow individuals with valid accessible permits to purchase yearly on-street parking permits, and c) allow individuals with valid accessible permits to purchase an on-street parking permit for a reduced fee, similar to the inclusion membership discount. THAT staff be directed to explore by-law and/or policy amendments that address the parking needs of caregivers who provide in-home support to people with disabilities, Page 54 Page | 3 THAT staff be directed to consult with the Accessibility Advisory Committee on by-law and/or policy amendments to ensure the needs of people with disabilities are met, and THAT the municipality temporarily extends the on-street residential parking limit to 6 hours for vehicles with valid accessible permits until more formal bylaw and/or policy changes are made. Carried. 6. 2026 Goals and Priorities Committee members shared their goals and priorities for the committee through the 2026 calendar year. 7. Council Updates Councillor Traill shared that there is ongoing work related to safety improvements at rail crossings near Wilmot Creek. Councillor Traill reiterated her commitment to advocating on quality of life and accessibility-related issues affecting seniors and residents on fixed incomes. 8. Staff Updates J. Whynot shared that there will be a flag raising on December 3rd at 9:00am in recognition of International Day of Persons with Disabilities. Members were encouraged to attend if available. J. Whynot shared that the Municipality is considering hosting an Accessibility Information Fair in recognition of National AccessAbility Week and asked committee members for feedback on the event. The fair would include service providers, community organizations and a small number of tables reserved for people with disabilities to connect with the community. Members offered suggestions on engagement strategies, interactive elements, including mental health resources, and showcasing inclusive toys. 9. Other Business Either Wednesday January 28, 2026, 6:30pm. Hybrid format. 10. Adjournment Moved by K. Brettell; seconded by Councillor Traill. That the meeting be adjourned. Carried Meeting adjourned at 7:34p.m. Page 55 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 1 Anti-Black Racism Advisory Committee Meeting Minutes Thursday, December 4, 2025 Online via MS Teams Clarington ABRAC Members: A. Anderson (Chair) A. Phillips H. Mire J. Browne Absent: Councillor Rang J. Glean J. Adesanya L. Reyes-Grange N. Nembhard-Hunt S. Innocent T. Ologun-Kolawole U. Sauter Also Present: N. Balakumar - Supervisor, Diversity, Equity and Inclusion No meeting took place due to lack of quorum. Next Meeting: Thursday, January 8, 2026, at 7:30pm (virtual) Page 56 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 1 Anti-Black Racism Advisory Committee Meeting Minutes Thursday, January 8, 2026 Online via MS Teams Clarington ABRAC Members: A. Anderson (Chair) A. Phillips Councillor Rang J. Browne J. Glean L. Reyes-Grange N. Nembhard-Hunt U. Sauter Absent: J. Adesanya S. Innocent T. Ologun-Kolawole Also Present: J. Gardner – Clarington Library, Museums and Archives N. Balakumar - Supervisor, Diversity, Equity and Inclusion The Meeting was called to order at 7:47pm. 1. Land Acknowledgement A. Anderson shared a land acknowledgement statement. 2. Declaration of Interest No declaration of interest by members. 3. Review and Approval of November 6, 2026, Meeting Minutes Moved by J. Glean; seconded by L. Rang. That the minutes from November 6, 2026, for the ABRAC meeting, be approved as presented. Page 57 2 Carried. 4. Committee Membership Updates 4.1 Resignation The Committee was informed that H. Mire formally resigned from ABRAC but will continue contributing to the Black Vendor Village planning committee as a volunteer. 4.2 Attendance Review The Chair reported that J. Adesanya has attended one of the last eight meetings. As per committee procedures, absence from three consecutive meetings without communication may result in removal. After discussing the attendance expectations and recruitment needs, the Committee agreed to conclude the member’s appointment. Moved by A. Anderson; seconded by L. Reyes-Grange. That the membership of J. Adesanya on ABRAC be concluded due to prolonged non- attendance. Carried. N. Balakumar to advise the Clerk’s Division that two vacancies now exist. 5. Staff Update The Staff Liaison provided an update in response to earlier concerns about hateful and divisive online activity targeting committee work and concerns around the safety and well-being of volunteers. Staff clarified requirements and procedures for the publication of agendas and minutes. Committee members were informed that online hate has escalated across the public sector, affecting many committees and staff teams. The Municipality continues to monitor and moderate its official channels, follow established social media conduct policies and engage in ongoing regional discussions on this issue. Members discussed the limitations of current legal frameworks in addressing harmful online behaviour and reflected on potential areas for future advocacy. Page 58 3 6. ABRAC Workplan Subcommittee Updates 6.1 Black Vendor Village (BVV) Update The Staff Liaison provided an update on preparation for the upcoming Black Vendor Village (BVV) event, noting strong interest from the community and a diverse range of vendors and activities planned for the day. The planning team is exploring opportunities to highlight ABRAC’s role, including a committee representative delivering the African Ancestral Acknowledgement. N. Balakumar will share the draft acknowledgement used in previous years as a reference point. A volunteer will need to be confirmed before the next meeting. Members also discussed incorporating the African Ancestral Acknowledgement into regular committee meetings. 7. Adjournment Moved by A. Anderson; seconded by L. Rang That the meeting be adjourned. Carried. Meeting adjourned at 8:43pm. Next Meeting: Thursday, February 5, 2026, at 7:30pm (virtual) Page 59 * Subject to Advisory Committee approval * Agricultural Advisory Committee of Clarington December 11, 2025 Agricultural Advisory Committee of Clarington Meeting Minutes Date: Thursday, December 11, 2025 Time: 7:30 p.m. Location: Microsoft Teams or Meeting Room 1C, Municipal Administrative Centre 40 Temperance St., Bowmanville, Ontario Members Present: Henry Zekveld (Chair), Councillor Margaret Zwart, Eric Bowman, Tom Barrie, John Cartwright, Richard Rekker, Brad Found, Craig Rickard, Mitch Morawetz (DRFA) Regrets: Jennifer Knox, Lloyd Vandergaast Staff Present: Sylvia Jennings, David Perkins – Planning and Infrastructure Services; Glen Macfarlane – Economic Development Guests: Jonathan Hack, Asya Bidordinova – Sierra Planning & Management 1. Welcome and Introductions H. Zekveld welcomed everyone to the meeting with introductions. 2. Land Acknowledgement Statement H. Zekveld recited the Land Acknowledgement Statement. 3. Declarations of Interest None. 4. Approval of Minutes of November 13, 2025 An amendment to the November 13, 2025, minutes was identified. The additional action items noted in 6a. were suggestions from the Committee as a whole. 025-024 Moved by E. Bowman seconded by B. Found That the Minutes of the November 13, 2025 meeting, as amended, be approved. Carried 5. Presentations / Delegations 5a. Community Improvement Plans - John Hack & Asya Bidordinova – Sierra Planning and Management John Hack provided a presentation on Community Improvement Programs (CIPs) in the Municipality of Clarington. The Municipality is currently working with Sierra Planning to update its CIP program. A CIP is a legislated instrument of the Planning Act that allows municipalities to provide grants to property owners to make investments in their properties that will benefit the public interest, such as improving Page 60 Agricultural Advisory Committee of Clarington December 11, 2025 brownfield or heritage properties. Municipalities specify what improvements can be done with a CIP, which portions of the municipality are eligible, and how much funding is available. Within Clarington, the Economic Development department is responsible for administering the CIP program. Grants are available for specific locations with the urban centres, but there are currently no programs available in rural areas. The program is being reviewed to address emerging needs and potentially expand the CIP Area to include all of Clarington. The CIP review is considering grants for investment in downtown cores, heritage preservation, commercial development, affordable and attainable housing, employment lands, and agricultural lands. Sierra Planning has begun background research, including reviewing opportunities and challenges for investment in agriculture such as streamlining regulations and approvals, increasing agrifood processing capacity, and improving infrastructure like broadband. J. Hack answered questions from Committee members. CIP funding comes from taxpayer money and is put into a capital reserve fund. The budget for a CIP is established in advance and can only be used for grants, not administrative costs. The implementation process for CIPs can be difficult, so Sierra Planning will work closely with the Municipality to develop an implementation plan. Permissions for on- farm diversified uses were discussed, and how the CIP program could support them in the interim before expanded permissions are given through the Official Plan Review. Committee members suggested that an agricultural CIP could be used to support the rural landscape by preserving historical barns or other agricultural landscapes, or support on-farm diversified uses. Committee members raised that agricultural issues like preserving farmland appear to be in conflict with other goals such as housing and industrial development. A survey regarding the CIP Update will be launched in January. It will be shared with the Committee, who are encouraged to share it with the broader agricultural community to confirm interest in an agricultural CIP. G. Macfarlane will report back to the Committee with the final recommendations for the CIP program. H. Zekveld thanked J. Hack, A. Bidordinova and G. Macfarlane for their presentation. 6. Business Arising from the Minutes None. 7. Communications 7a. Committee Vacancy still accepting applications One application has been received to date to fill the vacancy on the Committee. The deadline for applications is December 23, 2025. The new member will be confirmed at the February 23, 2026 Council meeting. Applicants will be invited to attend the January AACC meeting where the Terms of Reference and Scope of the Committee will be reviewed. Page 61 Agricultural Advisory Committee of Clarington December 11, 2025 7b. Motion at General Government Committee regarding Farm Worker Dwellings and the Ontario Building Code A motion was passed at the General Government Committee requesting that the Ontario Fire Marshal reconsider classifying agricultural buildings as rooming houses in the Fire Code, and to ensure consistent application of the Fire Code for housing agricultural workers. 7c. Report from Region of Durham regarding Durham Resilient Agricultural Lands Program - Marginal Lands Initiative Local conservation authorities and Durham Region are leading the Durham Resilient Agricultural Lands Program to provide farmers with financial assistance to convert lands with marginal agricultural productivity to woodlands or wetlands. The program will apply for 2026 and 2027. C. Rickard suggested that these types of programs may be contrary to housing priorities. 7d. 2026 AACC Meeting Calendar S. Jennings shared the 2026 AAAC Meeting Schedule 8. Liaison Reports 8a. Durham Agricultural Advisory Committee – T. Barrie At the December meeting, Paul Wirch provided a presentation about the Northeast Pickering Secondary Plan. It includes 1500 hectares of land east of the proposed Pickering airport, most of which is agricultural and 70% of which is currently owned by developers. The 2026 farm tour was discussed, with a suggestion that it should be hosted in Clarington. There will be a climate change workshop on January 12, 2026, 10:00 – 2:30 at the Durham Regional Headquarters and is open to everyone. 8b. Durham Region Federation of Agriculture (DRFA) – M. Morawetz The DRFA is concerned about the loss of farmland in Northeast Pickering. There was a presentation on workplace safety, and prevention services spoke about farm safety and different initiatives available. Themes included farm employees and employer responsibility. DRFA members are encouraged to check out the Workplace Safety and Prevention Servies website. The OFA Convention and Annual General meeting was held in Toronto in November. The theme was strength in unity. Tom Deans presented on farm transition planning and estate planning. 8c. Durham Agricultural Economic Development Update – S. Jibb S. Jibb provided an update regarding the North Durham Agriculture Related and On-farm Diversified Uses Project via email. Scugog’s Planning Committee endorsed all Staff recommendations and adopted the Official Plan and Zoning by law amendments. If ratified at Council and the appeal period passes, the policies and project recommendations will be in effect in January. There has been strong interest from the agriculture community with several applications in the works. The Township of Brock is tracking towards having updated policies ready in Q1 of 2026. Staff will report back on any major changes between the original recommendations and what has been adopted by Council. Page 62 Agricultural Advisory Committee of Clarington December 11, 2025 9. New Business 9a. Port Perry Fairground B. Found noted that Scugog is considering selling the Port Perry Fairgrounds to a developer. Discussion ensued regarding applicability in Clarington. 9b. T.H.E.E. Tractor Parade of Lights B. Found noted that the T.H.E.E. Tractor Parade of Lights occurred on Wednesday December 3rd with the largest attendance he’s seen. 10. Adjournment 025-25 Moved by T. Barrie, Seconded by J. Cartwright That the meeting adjourn at 9:46 pm. Carried Next Meeting: January 8, 2026 Page 63 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 1 Diversity Advisory Committee (DAC) Meeting Minutes Thursday, December 11, 2025 Online via MS Teams Members Present: B. Neblett (Chair) S. DeGrace R. Hooper K. Kassirer L. Reyes-Grange T. Shomar A. M. Tesluk Absent: Councillor Anderson B. Gruber P. Gunti S. Paguirian D. Watt V. Wong Also Present: N. Balakumar – Supervisor, Diversity, Equity and Inclusion D. Smith – Clarington Library, Museums and Archives M. Westover – Manager, Strategic Communications and Initiatives The Meeting was called to order at 7:05pm. 1. Land Acknowledgement S. DeGrace shared a personalized land acknowledgement statement. 2. Declaration of Interest No declaration of interest by members. 3. Review and Approval of November 13, 2025 Meeting Minutes Moved by T. Shomar; seconded by L. Reyes-Grange. Page 64 2 That the minutes from the November 13, 2025, DAC meeting, be approved as presented. Carried. 4. New Vice-Chair Election B. Neblett shared the Committee Vice-Chair election process and opened the floor for nominations. L. Reyes-Grange was nominated for the position of Vice-Chair by K. Kassirer. L. Reyes- Grange accepted the nomination. With no other nominations put forward, no formal vote was required, and L. Reyes- Grange was acclaimed Committee Vice-Chair. Moved by R. Hooper; seconded by K. Kassirer. That L. Reyes-Grange be appointed Vice-Chair. Carried. 5. Workplan and Priority Working Groups Discussion The committee reviewed the identified five key areas for the remainder of their term: the Diversity Leadership Bursary, Indigenous engagement (broadened from Indigenous Veterans Day, incidents of hate, alignment with regional DEI initiatives and community engagement. Members discussed focusing on three key priorities for January-June 2026: the Diversity Leadership Bursary, Indigenous engagement (including recognition of significant dates) and community engagement (including civic engagement). Incidents of hate and regional alignment will remain ongoing monitoring items, not formal priorities. Moved by K. Kassirer; seconded by L. Reyes-Grange. That B. Neblett update the priority spreadsheet with timelines and working group members. Carried. 6. Indigenous Medicine Healing Garden Members discussed ideas around Indigenous engagement, which included exploring the creation of a healing garden or sacred space for reflection and learning. Page 65 3 Discussions also took place on partnering with the local Legion for Indigenous Veterans Day and the importance of consulting local Indigenous communities and continuing relationships established during the land acknowledgement development. Updates were shared on the development of the regional Indigenous Engagement Strategy led by Whitby will all eight municipalities participating. 7. DEI Staff Update N. Balakumar shared updates on two recent events. On December 3rd there were over 60 attendees at the film screening and panel discussion on homelessness. On December 10th, there were over 140 attendees at the community conversation on intimate partner violence. Both events had strong community engagement and received positive feedback. N. Balakumar shared that the annual Black Vendor Village will be coming up on February 21st and that vendor applications are now live. 8. Adjournment Moved by S. DeGrave; seconded by L. Reyes-Grange. That the meeting be adjourned. Carried. Meeting adjourned at 8:10pm Next Meeting: Thursday, January 15, 2026, at 7:00pm (virtual) Page 66 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 1 Diversity Advisory Committee (DAC) Meeting Minutes Thursday, January 15, 2026 Online via MS Teams Members Present: Councillor Anderson B. Neblett (Chair) A. M. Tesluk B. Gruber D. Watt P. Gunti R. Hooper S. DeGrace S. Paguirian T. Shomar V. Wong Absent: K. Kassirer L. Reyes-Grange Also Present: D. Smith – Clarington Library, Museums and Archives N. Balakumar – Supervisor, Diversity, Equity and Inclusion The Meeting was called to order at 7:10pm. 1. Land Acknowledgement B. Neblett shared a personalized land acknowledgement statement. 2. Declaration of Interest No declaration of interest by members. 3. Review and Approval of December 11, 2025 Meeting Minutes The Committee approved the minutes with one amendment – to remove the community member’s name from the attendance list. Page 67 2 Moved by T. Shomar; seconded by V. Wong. That the minutes from the December 11, 2025, DAC meeting be approved with the amendment of removing the community member’s name from the attendance list. Carried. 4. Delegation on Expanding the Municipal Land Acknowledgement The scheduled delegation experienced technical issues and was unable to present. The Committee agreed to revisit her item later in the meeting to see if she would be able to re-connect. 5. Workplan and Priority Working Groups Discussion 5.1 Committee Workplan The Committee reviewed the updated working group selections. Two priority areas will guide committee work for the remainder of the year: Indigenous Initiatives and the Diversity Bursary Program. Members were encouraged to coordinate meetings within their groups and make adjustments as needed. The Staff Liaison confirmed the bursary funding remains the same as the previous years. 5.2 Community Delegation Request The Committee discussed a request from a community member seeking to present on EDI-related training. Members agreed the delegation would be valuable for awareness and community learning. N. Balakumar to respond to the delegation request and coordinate their presentation at a future meeting. 6. DEI Staff Updates The Staff Liaison provided an update in response to earlier concerns about hateful and divisive online activity targeting committee work and concerns around the safety and well-being of volunteers. Staff clarified requirements and procedures for the publication of agendas and minutes. Committee members were informed that online hate has escalated across the public sector, affecting many committees and staff teams. Page 68 3 The Municipality continues to monitor and moderate its official channels, follow established social media conduct policies and engage in ongoing regional discussions on this issue. Members discussed the impacts of harmful online behaviour on civic participation and reflected on potential areas for future advocacy. The Staff Liaison provided an update on the Black Vendor Village taking place on February 21, 2026 at Garnet B. Rickard. An opportunity to volunteer was shared with committee members. 7. Councillor Updates 7.1 Community Events and Conversations Councillor Anderson invited committee members to the Regional Black History Month Celebration on February 3, 2026 in Ajax. Committee members were also encouraged to attend upcoming discussions at Council on several community issues, including the waterfront development. 7.2 Concerns Around Misinformation and Islamophobia Councillor Anderson raised concerns regarding circulating online misinformation and harmful commentary targeting a new long-term-care development associated with a Muslim organization. The Committee held a discussion about community safety, Islamophobia, misinformation, the role of municipalities, and opportunities to respond collaboratively with other municipalities. Councillor Anderson will explore preparing a motion in collaboration with a councillor from Whitby. The committee intends to review and potentially endorse the statement once presented at GGC, similar to previous practice with the Elect Respect pledge. 8. Delegation Item Revisited – Land Acknowledgement Review The Committee discussed needing time to review the background materials submitted by the delegation, which included research suggesting the Wendat Peoples should be acknowledged in Clarington’s land acknowledgement. The Committee expressed the need for meaningful Indigenous consultation before making any changes and explored the ideas around broadening the land acknowledgement approach to ensure individualized reflection and ongoing change is captured. Page 69 4 The delegation will be invited to present via a hybrid format to ensure equitable participation. 9. Adjournment Moved by S. DeGrave; seconded by B. Grumer That the meeting be adjourned. Carried. Meeting adjourned at 8:22pm Next Meeting: Thursday, February 12, 2026, at 7:00pm (virtual) Page 70 Newcastle Memorial Arena Management Board Minutes – January 13, 2026 - 7:00 p.m. Newcastle Memorial Arena Present: Todd Taylor - Chair /Treasurer Jim Vinson - Vice Chair Shea-Lea Latchford - Secretary Josh Turner - Manager Sue White Mark Stahler Joshua Macdonald Councilor Margaret Zwart 1. Declarations of Pecuniary Interest – There were no declarations of pecuniary interest. 2. Land Acknowledgment Statement - Shea-Lea Latchford 3. Adoption of Agenda - Motion #26-001- Moved by Shea-Lea Latchford, seconded by Sue White THAT: The agenda be accepted. CARRIED 4. Update from CJRM Group George Acorn George has been working with the Newcastle Memorial Arena Board and Arena Manager to assess our current state related to safety procedures. A copy of George’s assessment and recommendations will be forwarded to the Board by Todd. Working Alone system and procedures are ready to be implemented. George to finalize Staff Accident form and send to Todd. Next area of focus will be procedures related to the refrigeration system/room and workplace violence. 5. Adoption of Minutes – Motion #26-002 – Moved by Joshua Macdonald, seconded by Shea- Lea Latchford THAT: The minutes of November 11, 2025, be accepted as presented. CARRIED 6. Manager’s Report (copy attached) Highlights discussed include 1. 4-hour power outage Dec 28th – emergency procedures followed and effective. 2. Rainwater leader from flat roof disconnected, flooding parts of the second floor and office. Municipality emergency personnel contacted and responded for repairs. 3. Lone Worker system installed. 4. 2 new rink board advertisers. 5. Need to purchase a snow blower for arena staff use. 6. TSSA inspection on January 2nd. One order issued. Josh to have certificate posted and TSSA advised by Friday Jan 16th. 7. Olympia failure on January 11th. Back up not immediately available from Municipality but was sent over the next day. Resurfice was able to do the repair - rentals impacted on Sunday and Monday. Natural gas hook up installed for this type of emergency was tested and worked. Page 71 7. Financial Report – Todd provided a copy of the proposed budget for 2026. Motion #26-003 – Moved by Shea-Lea Latchford, seconded by Jim Vinson THAT: The proposed budget be accepted as presented. CARRIED 8. Risk Management Risk walkarounds took place Dec 16 and Jan 8th with Josh Turner and Joshua MacDonald. Most outstanding items were corrected/completed. Shower clips and a hose/plugged drain are still outstanding. 9. Business from Previous Minutes a. 75th Anniversary – Shea-Lea Latchford provided some material to Mark for the Family Day event and indicated the Mayor, Regional Councillor Woo, and Councillor Zwart will say a few words. b. External Signage – Josh to contact James signs to initiate the work for the 2 signs approved previously by the Board. Todd Taylor advised the Board and the Board agreed to add the 75th Anniversary logo in vinyl form to the outside block wall beside the main entrance. c. Connectivity Improvements - Mark Stahler updated the Board on what he has learned – currently the Arena is serviced by a phone line only. Mark is investigating options for improvements. Councillor Zwart was asked to discuss WIFI capability and whether that is infrastructure the Municipality will assist with. d. Board Member Vacancy – the Board has not seen an advertisement yet from the Municipality to fill the vacant Board position. Councillor Zwart will follow up with the Municipality. 10. The Chair adjourned the meeting at 8:40 p.m. Next Board Meeting, Tuesday, February 10, 2026 7:00 pm – Newcastle Arena Page 72 MEMO The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6 1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council From: Darryl Lyons, Deputy CAO, Planning and Infrastructure Services Date: January 21, 2026 Memo #: PSD-003-26 File No.: PDS-063-25 Re: Resolution #GG-004-26 – Update on Whistle Cessation at Bennett Road and Cobbledick Road At the January 12, 2026 General Government Committee (GGC) Meeting Council passed Resolution #GG-004-26 directing Staff to report back on the following: 1. Any information related to incidents that CN can report; 2. The continued negotiations with CN regarding the length of the fence; 3. The legal liability response from CN; and 4. The negotiations with Compass, Rice Group and Kaitlin to support monetarily. Regarding item #1: Staff followed up with CN during the week of January 12, 2026 to request information from CN Police related to the noted trespassing incidents occurring along the rail corridor, how many trespassing incidents have been reported, and how many tickets have been given out for trespassing activities. On January 15, 2026, CN noted that they have followed up with CN Police and will follow up with Staff once they hear back from CN Police. Staff will continue to follow up with CN to obtain this information. Regarding item #2: Staff followed up with CN on January 12, 2026 regarding CN’s letter dated November 12, 2025 that stated the requirement of fencing and the limits (length) of installation. On January 15, 2026, CN advised that there may be opportunities to reduce the length of the fencing required and that this will be determined when detailed design is initiated and an on-site field review is conducted. Staff will continue to work with CN through the detailed design of the safety improvements to realize efficiencies where possible . Page 73 (Insert Reference Number if applicable) Page 2 The Corporation of the Municipality of Clarington, 40 Temperance Street, Bowmanville, ON L1C 3A6 1-800-563-1195 | Local: 905-623-3379 | info@clarington.net | www.clarington.net Regarding item #3: On January 13, 2026, Staff received draft fencing agreements from CN which were provided to the Municipal Solicitor for review. As previously discussed with Council, the fencing agreements note that the Municipality is responsible for installation, maintenance, repair, and replacement of the fencing, as well as for regular inspections of the fencing to ensure it remains in good condition . The agreements provide the indemnification of CN for any liability incurred by CN due to the Municipality’s negligence. The fencing agreements do not contain any general indemnification language pertaining to liability for negligence in rail operations. The Municipal Solicitor has noted that the fencing agreements do not contain definitive statements that would commit CN to whistle cessation at the Bennet Road and Cobbledick Road crossings. Regarding item #4: On January 12, 2026, Staff followed up with Compass Communities regarding the status of their internal discussions with their senior executives on contributions towards the installation of the required fencing. Compass Communities responded and advised that they were not inclined to contribute the costs for safety improvements. On January 12, 2026, Staff also followed up with Rice Development Corp. and they responded noting that there may be an opportunity for contribution and that they would be open to further discussions in the context of their larger development initiatives in the area. Staff will continue to engage with Rice Development Corp. On January 15, 2026, Staff held a meeting with Kaitlin Corporation to discuss a contribution toward the safety costs. Kaitlin Corporation advised that they would welcome further discussion on contributions as it relates their development initiatives in the area. Staff will continue to hold discussions with Kaitlin Corporation. Page 74 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: January 26, 2026 Report Number: PDS-011-26 Authored By: Sarah Allin, Principal Planner, Planning and Infrastructure Services Submitted By: Darryl Lyons, Deputy CAO, Planning and Infrastructure Services Reviewed By: Mary-Anne Dempster, CAO By-law Number: Resolution Number: File Number: PLN 34; HPA2025-008 Report Subject: Heritage Permit Application for Removal of Part of Building on a Designated Property; 2656 Concession Rd 4 (Future Site of the new Clarington Operations Depot, Emergency and Fire Services (CODEFS) building) Recommendations: 1. That Report PDS-011-26, and any related delegations or communication items, be received; 2. That the Heritage Permit Application (File No. HPA2025-008), to permit the demolition and removal of the one-storey brick rear wing and one-storey wooden outbuilding of the existing farmhouse dwelling at 2656 Concession Rd 4, be approved in accordance with Section 34 of the Ontario Heritage Act and substantially in accordance with: a. The Heritage Impact Assessment prepared by Archaeological Resources Inc, Revised, dated December 10, 2025; b. The Heritage Demolition Advisory Report, prepared by MVW Construction & Engineering Inc., dated November 17, 2025; and 3. That the Ontario Heritage Trust, the Clarington Heritage Committee, and all interested parties listed in Report PDS-011-26, be advised of Council’s decision. Page 75 Municipality of Clarington Page 2 Report PDS-011-26 Report Overview 1. Background 1.1 The subject Heritage Permit application proposes to demolish and remove a portion of a structure on a property designated under Part IV (section 29) of the Ontario Heritage Act (OHA) by By-law 95-140. 1.2 The subject lands are municipally owned and are located at the northeast corner of Liberty Street N. and Concession Road 4, Darlington, as shown in Figures 1 and 2, below. The property measures approximately 26 hectares (65 acres). Page 76 Municipality of Clarington Page 3 Report PDS-011-26 Figure 1: Aerial View of Property Located at 2656 Concession Rd. 4, Darlington (northeast corner of Liberty Street N. and Concession Rd. 4) Page 77 Municipality of Clarington Page 4 Report PDS-011-26 2. Heritage Permit for 2656 Concession Road 4 Overview of Proposal 2.1 The Public Services Department, which oversees municipal asset management, submitted a Heritage Permit under Section 34 of the Ontario Heritage Act to allow the partial demolition and removal of a structure on a designated heritage property. The property is designated under Section 29 of the Act by By-law 95-140. 2.2 Specifically, the permit is to permit the removal of the one-storey brick rear wing and one-storey wooden outbuilding, while retaining the main portion of the building, as identified in Figure 2, and shown in Figures 3, 4, and 5, below. Figure 2: Aerial View of Heritage House, Concession Rd. 4, identifying Sections to be Removed Page 78 Municipality of Clarington Page 5 Report PDS-011-26 Figure 3: Perspective Photo of Southwest Corner of Heritage Dwelling, dated July 2024 (source: HIA prepared by ARA) Figure 4 Figure 5: 2.3 Per designation By-law 95-140 and the HIA submitted in support of the application, the subject property has physical or design value as a representative example of the Georgian architectural style. The structure is a one-and-a-half storey residential building Page 79 Municipality of Clarington Page 6 Report PDS-011-26 that primarily exhibits characteristics typical of Georgian residential architecture with some Classical (specifically Greek Revival) influences. The building follows a rectangular plan with a one-storey rear additions, and a one storey outbuilding which is attached but not directly accessed by the main building. 2.4 The subject property has historical and associative value for its association with the Rutledge family, specifically John and Edward Rutledge, who were early settlers in the community and owned the property for over 70 years, until 1926. 2.5 The main building displays either a Common or Flemish brick bond on all elevations, while the one-storey rear wing follows a stretcher bond design. The variation in brick bond suggests a different construction date, likely when a summer kitchen was added to the building. The one-storey outbuilding is constructed with wood siding and has a gable roof with overhanging eaves. It is attached to the rear elevation; however, it does not appear to be connected through the interior. 2.6 A Heritage Permit for the removal of the two rear sections of the building is being pursued at this time to better secure the larger, main portion of the heritage structure. The rear sections of the building have been vulnerable to access by unauthorized persons, causing health and safety concerns for the Municipality. In addition, the removal of these sections will help to facilitate the construction of the CODEFS project, in order to mitigate negative impacts to the heritage house. 2.7 It is strongly recommended that the demolition work be performed during winter months when frost provides naturally hardened ground. 2.8 The heritage permit for the new municipal facility will be brought forward to Council for consideration at a later date, once the planning for the project has progressed. Supporting Documentation 2.9 The HIA submitted in support of the proposal indicates that while the one-storey rear wing and one-storey outbuilding contain historic fabric, they are not essential to understanding the cultural heritage value or interest of the building and property. The building’s design value is associated with its representativeness of Georgian Architecture which is displayed in the main portion of the building where the heritage attributes are directly and exclusively located. 2.10 Further, the HIA notes removal of the rear sections of the heritage building aligns with the preliminary design for the new municipal facility and will reduce impacts of excavation required near the structure. The removal of the proposed sections has been identified to reduce potential negative impacts of the new development on the main house. Page 80 Municipality of Clarington Page 7 Report PDS-011-26 Consultation with Clarington Heritage Committee 2.11 The subject application was presented to the Clarington Heritage Committee at its June, November, and December 2025 meetings. The Committee requested additional information relating to the age and cultural heritage value or interest of the sections proposed to be removed. 2.12 In November, the Committee passed a motion that the heritage permit application be evaluated against By-law 95-140, which includes the original list of heritage attributes. The Committee did not support the list of attributes listed in the HIA, which recommends interior attributes be removed from the statement of significance. 2.13 The municipal project team, including staff from Community Services and the Infrastructure Division of Planning and Infrastructure Services, presented the requested additional information to the Heritage Committee at its December 16, 2025 meeting. The Committee subsequently passed a motion recommending that Council support the Heritage Permit Application to demolish a portion of the existing farmhouse, including the one-storey brick rear wing and the one-storey wooden outbuilding. Discussion 2.14 The HIA concluded that the removal of the identified portions of the building would not adversely impact the cultural value or interest of the property, as established by designation By-law 95-140. The proposal retains the main portion of the building, which includes the conservation of the heritage attributes identified by By-law 95-140. 2.15 The demolition and removal of the rear wing and outbuilding will address the immediate public safety concerns, allowing Community Services to better secure the heritage structure, and will also reduce potential impacts to the heritage dwelling, relating to vibration and excavation, when site works commence for the new municipal facility currently being planned. 2.16 Planning and Infrastructure Services and Public Services staff support the proposal, as presented, subject to implementation of the mitigation measures identified and demolition approach outlined in the supporting HIA and Heritage Demolition Advisory Report. This includes the salvage of bricks from the removed section for use in sealing openings and repairing sections on the main portion of the building. 2.17 A heritage permit for the new municipal facility will be brought forward to Council for consideration at a later date, once the planning for the project has progressed. Page 81 Municipality of Clarington Page 8 Report PDS-011-26 3. Financial Considerations 3.1 The cost of the demolition of the one-storey brick rear wing and the one-storey wooden outbuilding will be funded through the project budget for the Clarington Operations Depot Emergency Fire Training Station. 4. Strategic Plan 4.1 The Heritage Permit will help to facilitate the development of a new municipal facility that will contribute to the Strategic Plan action to prioritize initiatives that improve community safety and well being. The retention of the main portion of the designated heritage structure for adaptive reuse contributes to achieving the ‘Connect’ priority to promote and support local arts, culture, and heritage sectors. 5. Climate Change 5.1 Support for the subject heritage permit aligns with Clarington’s Corporate Climate Action Plan goals to maintain public heath and safety, minimize risks to buildings and properties, and strengthen the resilience of municipal infrastructure. 6. Concurrence 6.1 This report has been reviewed by the Acting Deputy CAO Public Services, Mariano Perini, who concurs with the recommendations. 7. Conclusion 7.1 Staff and the Clarington Heritage Committee support the proposed Heritage Permit application to demolish and remove of the one-storey rear wing and one-storey outbuilding, as presented. 7.2 It is respectfully recommended that Council adopt the recommendations as presented. Staff Contact: Sarah Allin, Principal Planner, sallin@clarington.net or 905-623-3379 ext. 2419; Lisa Backus, Manager of Community Planning, lbackus@clarington.net or 905-623-3379 ext. 2413. Attachments: Attachment 1 – Heritage Impact Assessment prepared by Archaeological Resources Inc, Revised, dated December 10, 2025 Page 82 Municipality of Clarington Page 9 Report PDS-011-26 Attachment 2 – Heritage Demolition Advisory Report, prepared by MVW Construction & Engineering Inc., dated November 17, 2025 Interested Parties: List of Interested Parties available from Department. Page 83 Heritage Impact Assessment 2656 Concession Road 4 Municipality of Clarington Regional Municipality of Durham Lot 10, Concession 4 Geographic Township of Darlington Former Durham County, Ontario Prepared for: Municipality of Clarington 40 Temperance Street, Bowmanville ON L1C 3A6 www.clarington.net By: Archaeological Research Associates Ltd. 50 Nebo Road, Unit 1 Hamilton, ON L8W 2E3 Tel: (519) 804-2291 Fax: (519) 286-0493 araheritage.ca HR-527-2024 Project# 2024-0227 Original 27/05/2025 Revised 10/12/2025 Attachment 1 to Report PDS-011-26 Page 84 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington i May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 EXECUTIVE SUMMARY Under a contract awarded in May 2024 by the Municipality of Clarington, Archaeological Research Associates Ltd. (ARA) completed a Heritage Impact Assessment (HIA) as part of a larger proposed development at 2656 Concession Road 4 in the Municipality of Clarington (subject property). The subject property is 66.53 acres and is currently zoned agricultural. The subject property includes a one-and-a-half storey brick building constructed in 1859. The subject property was designated in 1995 under Part IV of the Ontario Heritage Act (OHA) through By-law 95-140. In consultation with Municipal staff a review of the existing By-law has been conducted and an Ontario Regulation 9/06 (O. Reg) evaluation completed as part of the HIA. Town staff have also confirmed that no adjacent resources need to be considered as part of this HIA. The purpose of this HIA is to help guide future planning and redevelopment exercises to provide an understanding of heritage considerations. To this end, the primary goal of the HIA is to refine the heritage evaluation of the property, evaluate impacts of the proposed development, and suggest mitigation measures. The O. Reg 9/06 evaluation conducted as part of this report confirms 2656 Concession Road 4 possesses CHVI. While the interior does contain historic fabric, as noted in the existing By-law, it is our opinion that they are not essential to understanding the CHVI of the building, which is best expressed in the exterior elements. The evaluation found that the subject property has physical or design value as a representative example of the Georgian architectural style. The following heritage attributes reflect this value: • One-and-a-half storey building constructed in the Georgian architectural style • Rectangular plan • Stone foundation • Balanced and symmetrical three-bay façade • Gable roof with return eaves, wide overhanging eaves, and adorned wood fascia, molded frieze and paired wood carved brackets • Enclosed portico which exhibits classical detailing, inspired by the Greek Revival period, including sidelights, molded decorative trim showcasing brackets, and mansard roofline. • Red brick construction showcasing Flemish bond, Common bond design, and English corners • Rectangular window openings which house six-over-six wood windows with buff brick voussoirs • Lunette window The evaluation found that the subject property has historical and associative value for its association with the Rutledge family, specifically John and Edward Rutledge. The following heritage attributes reflect this value: • One-and-a-half storey building constructed in the Georgian architectural style The proposed development includes the retention of the main portion of the heritage structures, the removal of the one-storey rear wing and one-storey outbuilding, as well as the creation of a new fire station and fire training center, with several outbuildings and storage structures to help serve the future needs of the Municipality of Clarington. Page 85 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington ii May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 The proposed development will have adverse impacts on the heritage attributes of 2656 Concession Road 4 as defined by MCM InfoSheet #5: Heritage Impact Assessments and Conservation Plans (2006). The potential impacts include: • Impact 1 – While unlikely, there is the potential for impacts to 2656 Concession Road 4 as a result of accidental damage during the construction process. • Impact 2 – The one-storey brick wing is attached to a main portion of the house. Any potential destruction will be further mitigation as the demolition team will be performing a relief cut 5 feet from the face of the structure prior to engaging in any demolition. Nonetheless, the removal has the potential to cause unintended destruction to the rear elevation of the building which is considered a heritage attribute. • Impact 3 – There is potential for unintended impacts from the building remaining vacant and unmaintained that may result in the loss of heritage attributes. • Impact 4 – The materials, scale, and massing of the proposed development, specifically the fire station and paved parking areas, has the potential to detract from the visual context relative to the heritage resource. • Impact 5 –There will be a change in land from agricultural to institutional. Given that potential impacts have been identified, mitigation measures must be recommended. The MCM InfoSheet #5: Heritage Impact Assessments and Conservation Plans (2006:3) lists specific methods to minimize any potential negative impacts. The following mitigation measures are recommended: • To protect 2656 Concession Road 4 from accidental damage during the construction period, a Temporary Protection Plan (TPP), or at minimum temporary protective measures, should be developed and implemented; • To protect 2656 Concession Road 4 during the construction period the information provided in the Construction Vibration Zone of Influence Study (July 2025) should serve as a guidance tool for any future monitoring requirements throughout the construction phase. The approach noted by the demolition team will involve performing a relief cut 5 feet from the face of the structure prior to engaging in any demolition should be carried out. If it is deemed necessary, the process by which it is undertaken/monitored can be determined in conjunction with Municipal Staff. • It is recommended that a Conservation Plan be carried out, or that demonstrated conservation approaches and conservation planning are established to the satisfaction of Municipality staff. This plan or approach should explain and outlines the strategies for safeguarding cultural heritage resources and attributes identified in a designation By- Law during the removal of the one-storey brick wing. This approach should also provide details on how the retained building will be safeguarded after the removal of the wing to ensure for further deterioration occurs. • While the property is currently boarded up and is offered some protection of further damage or disintegration by the elements, it is recommended that a mothball plan be established which ensures ongoing monitoring of the building and long term conservation • It is recommended that sympathetic architectural articulation be considered as detailed designs are generated. A comprehensive and detailed building design has not yet been finalized which provides an opportunity to incorporate materials and design elements that are sympathetic to the existing building and the character of the surrounding area. For example, future designs could seek to integrate brick and/or stone cladding. Furthermore, it is recommended that the subsequent designs be reviewed by the heritage committee or heritage planning staff. Should the proposed design change significantly, it is Page 86 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington iii May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 recommended that a revised HIA memo be prepared to ensure that the heritage attributes are not impacts by the new design. • It is recommended that the grading surrounding the existing building be implemented in a way that run-off does not impede on the 2656 Concession Road 4. Specifically, the drainage pattern should be directed away from the foundations of 2656 Concession Road 4. • The planting of landscape and vegetative features are encouraged as is the retention of plants and trees where possible. • While the one-storey brick wing and the one-storey wood outbuilding are not identified heritage resources, they do contain historic fabric that may be worthy of salvage and reuse. The salvaging of building materials is considered good practice and is encouraged as part of the proposed development. As part of the salvage consideration, exploration of the reuse of the brick in the main building could be explored (i.e. brick being used to close in openings as needed and/or be used to replace deteriorating/water damaged bricks) It is recommended that an updated designation by-law be completed. The By-law should include an updated statement of CHVI and list of heritage attributes Page 87 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington iv May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 TABLE OF CONTENTS 1.0 PROJECT CONTEXT 1 2.0 LEGISLATION AND POLICY REVIEW 3 2.1 Federal Guidelines 3 2.1.1 Standards and Guidelines of Historic Places in Canada 3 2.2 Provincial Policies and Guidelines 4 2.2.1 The Planning Act 4 2.2.2 The Provincial Planning Statement (2024) 4 2.2.3 Ontario Heritage Act 5 2.3 Municipal Policies 6 2.3.1 Envision Durham- Regional Official Plan (2024) 6 2.3.2 Municipality of Clarington- Official Plan (2018) 6 2.4 Policy Conclusion 8 3.0 KEY CONCEPTS 8 4.0 CONSULTATION 10 5.0 SITE HISTORY 11 5.1 Darlington Township 11 5.2 Subject Property – 2656 Concession Road 12 6.0 FIELD SURVEY 15 7.0 PROPERTY DESCRIPTION – 2656 CONCESSION ROAD 4 15 7.1 Contextual Surrounding 15 7.2 Building Exterior 15 7.2.1 Georgian Architecture 16 8.0 HERITAGE ASSESSMENT 18 8.1 Existing Heritage Recognition 18 8.2 Condition Review 18 8.3 Evaluation According to Ontario Regulation 9/06 19 8.3.1 Summary of Evaluation of 2656 Concession Road 4 21 8.3.1.1 Revised Statement of CHVI and Heritage Attributes 21 9.0 PROPOSED DEVELOPMENT 23 9.1 Site Design Constraints and Considerations 23 9.1.1 Construction Vibration Zone of Influence Study (July 2025) 24 9.1.2 Structural Impact of Nearby Construction on Heritage House (August 2025) 25 9.1.3 Construction Impact Assessment Report (October 2025) 26 10.0 ANALYSIS OF POTENTIAL IMPACTS 32 11.0 ALTERNATIVES 34 11.1 Option 1: Do Nothing 34 11.2 Option 2: Remove Existing Building, Rear Wing, and Outbuilding 34 11.3 Option 3: Retain Existing Building, Rear Wing, and Outbuilding 34 11.4 Option 4: Retain Main Building and Remove Rear Wing and Outbuilding (Preferred Alternative/Proposed Development) 34 Page 88 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington v May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 11.5 Summary of Alternative Design Considerations 35 12.0 MITIGATIVE MEASURES 35 12.1 Temporary Protection Plan (Impact 1) 35 12.2 Vibration Monitoring (Impact 1) 35 12.3 Conservation Plan (Impact 2) 36 12.4 Mothballing Plan (Impact 3) 36 12.5 Architectural Articulation (Impact 4) 36 12.6 Landscaping and Vegetative Planting (Impact 4) 37 12.7 Grading Precautions (Impact 5) 37 12.8 Reuse and Salvage (General) 37 12.9 Update Existing By-Law (General) 37 13.0 IMPLEMENTATION AND MONITORING 38 14.0 SUMMARY 39 15.0 BIBLIOGRAPHY AND SOURCES 41 LIST OF APPENDICES Appendix A: Maps and Figures 45 Appendix B: Subject Property Images 52 Appendix C: Key Team Member Biographies 68 Appendix D: Construction Impact Assessment Report 70 LIST OF IMAGES Image 1: Façade 52 Image 2: Detail of Portico 52 Image 3: Southwest Corner 53 Image 4: Detail of Foundation and Brickwork 53 Image 5: West Elevation 54 Image 6: Detail of Foundation 54 Image 7: Northwest Corner 55 Image 8: Southeast Corner 55 Image 9: East Elevation 56 Image 10: Detail of Roofline with Brackets and Decorative Frieze 56 Image 11: Detail of One-Storey Rear Addition and One-Storey Outbuilding 57 Image 12: Rear Elevation Where Main Building Meets Rear Addition 57 Image 13: Detail of One-Storey Rear Outbuilding 58 Image 14: Detail of One-Storey Rear Addition and Red Brick Chimney 58 Image 15: 2656 Concession Road 4 Interior – Formal Entryway with Transom and Sidelights 59 Image 16: 2656 Concession Road 4 Interior – Broken Left Sidelight 59 Image 17: 2656 Concession Road 4 Interior – Detail of Wood Staircase with Oak Railing 60 Image 18: 2656 Concession Road 4 Interior – Detail of Wood Staircase with Oak Railing 60 Image 19: 2656 Concession Road 4 Interior – Detail of Parlour Fireplace Mantel 61 Page 89 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington vi May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 20: 2656 Concession Road 4 Interior – Detail of Parlour Room Six-Over-Six Sash Style Window with Casement 61 Image 21: 2656 Concession Road 4 Interior – Detail of Dining Room “Hand Grained” Casement, Baseboard and Window 62 Image 22: 2656 Concession Road 4 Interior – Detail of Dining Room “Hand Grained” Six- Over-Six Sash Window 62 Image 23: 2656 Concession Road 4 Interior – Detail of Dining Room “Hand Grained” Wood Paneling Underneath Window 63 Image 24: 2656 Concession Road 4 Interior – Detail of Dining Room “Hand Grained Wood Door 63 Image 25: 2656 Concession Road 4 Interior – Detail of “Hand Grained” and Painted Door Transition between Hallway and Rear Addition 64 Image 26: 2656 Concession Road 4 Interior – Detail of Substructure 64 Image 27: 2656 Concession Road 4 Interior – Detail of Pine Servants Staircase 65 Image 28: 2656 Concession Road 4 Interior – Detail of Plaster Work in Servants Quarters 65 Image 29: 2656 Concession Road 4 Interior – Detail of Plaster and Wood Lath 66 Image 30: 2656 Concession Road 4 Interior – Detail of Arched Window Opening Overtop Front Entranceway 66 Image 31: 2656 Concession Road 4 Interior – Detail of Rear One Storey Addition 67 Image 32: 2656 Concession Road 4 Interior – Detail of Rear One Storey Addition 67 LIST OF MAPS Map 1: Subject Property – 2656 Concession Road 4, Municipality of Clarington 2 Map 2: Subject Property in the Municipality of Clarington 45 Map 3: 2656 Concession Road 4 on an 1861 Map 46 Map 4: 2656 Concession Road 4 on an 1878 Map 47 Map 5: 2656 Concession Road 4 on a Topographic Map from 1930 48 Map 6: 2656 Concession Road 4 on Aerial Image from 1954 49 LIST OF TABLES Table 1: County and Township Settlement History 11 Table 2: Summary of Land Transactions for 2656 Concession Road 14 Table 3: Characteristics of Georgian Architecture 17 Table 4: Assessment of Current Condition of Heritage Attributes 18 Table 5: Evaluation of 2656 Concession Road 4 Using O. Reg. 9/06 19 Table 6: Impact Evaluation of Proposed Development 32 Table 7: Implementation Schedule 38 LIST OF FIGURES Figure 1: Proposed Development – Site Plan 28 Figure 2: Proposed Development – Close up of Subject Property on Site Plan 29 Figure 3: Proposed Development – Elevation of Southwest Corner 30 Page 90 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington vii May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Figure 4: Proposed Development – Elevation of Southeast Corner 31 Figure 5: John Rutledge Grave Marker 50 Figure 6: View of 2656 Concession Road 4 – 2009 50 Figure 7: View of 2656 Concession Road 4 – 2009 51 Page 91 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington i May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 GLOSSARY OF ABBREVIATIONS ARA – Archaeological Research Associates Ltd. BHR – Built Heritage Resource CHVI – Cultural Heritage Value or Interest CHL – Cultural Heritage Landscape CHIA – Cultural Heritage Impact Assessment CHVI – Cultural Heritage Value or Interest MCM – Ministry of Citizenship and Multiculturalism OHA – Ontario Heritage Act OHT – Ontario Heritage Trust O. Reg. – Ontario Regulation PPS – Provincial Policy Statement ROP – Regional Official Plan PERSONNEL Principal: P.J. Racher, MA, CAHP Director - Heritage Operations: K. Jonas Galvin, MA, RPP, MCIP, CAHP Project Manager: A. Barnes MA, CAHP Field Survey: A. Savov, BA, Dip. Heritage Conservation, A. Barnes Historical Research: R. Hendricks, MA Cartographer: A. Bailey (GIS), M. Johnson (GIS), K. Crotty (GIS) Technical Writer: A. Savov Page 92 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington ii May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 HERITAGE IMPACT ASSESSMENT TERMS OF REFERENCE REQUIREMENTS CHART (ToR Provided to ARA June 2024) Minimum Requirements Relevant ARA Section 1. Executive Summary Executive Summary 2. Introduction to Property 1.0 Project Context 2.0 Legislation and Policy Review 3.0 Key Concepts 4.0 Consultation 6.0 Field Survey 3. Background Research and Analysis 5.0 Site History Appendix A 4. Statement of Significance 0 Heritage Assessment 5. Assessment of Existing Condition 0 Property Description Appendix B 6. Description of the Proposed Development or Alteration 9.0 Proposed Development 7. Impact of Development or Alteration on Heritage Attribute(s) 10.0 Analysis of Potential Impacts 8. Considered Alternatives and Mitigation Strategies 11.0 Alternatives 12.0 Mitigative Measures 9. Conservation Strategy 13.0 Implementation and Monitoring N/A 14 0 Summary Appendix C- CVs Page 93 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 1 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 1.0 PROJECT CONTEXT Under a contract awarded in May 2024 by the Municipality of Clarington, Archaeological Research Associates Ltd. (ARA) completed a Heritage Impact Assessment (HIA) as part of a larger proposed development at 2656 Concession Road 4 in the Municipality of Clarington (subject property). The subject property is 66.53 acres and is currently zoned agricultural. The subject property includes a one-and-a-half storey brick building constructed in 1859. The subject property was designated in 1995 under Part IV of the Ontario Heritage Act (OHA) through By-law 95-140. The proposed development includes the retention of the main section of the existing heritage structures, the removal of the rear one-storey wing and one-storey wooden outbuilding, as well as the creation of a new fire station and fire training center, with several outbuildings and storage structures to help serve the future needs of the Municipality of Clarington. The subject property is owned by: Municipality of Clarington 40 Temperance Street Bowmanville ON L1C 3A6 Tel: 905-623-3379 ext. 2313 | 1-800-563-1195 In consultation with Municipal staff a review of the existing By-law has been conducted, and an Ontario Regulation 9/06 evaluation completed as part of the HIA. Town staff have also confirmed that no adjacent resources need to be considered as part of this HIA. The purpose of this HIA is to help guide future planning and redevelopment exercises to provide an understanding of heritage considerations. To this end, the primary goal of the HIA is to refine the heritage evaluation of the property, evaluate impacts of the proposed development, and suggest mitigation measures. This assessment was conducted in accordance with the aims of the Ontario Heritage Act (R.S.O. 1990); Provincial Planning Statement (2024); Parks Canada’s Standards and Guidelines for the Conservation of Historic Places in Canada (2010); the Ministry of Citizenship and Multiculturalism’s (MCM) Ontario Heritage Tool Kit Series (2025), Municipality of Clarington HIA Terms of Reference and local Official Plans. Page 94 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 2 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Map 1: Subject Property – 2656 Concession Road 4, Municipality of Clarington (Produced by ARA under license using ArcGIS® software by Esri, © Esri) Page 95 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 3 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 2.0 LEGISLATION AND POLICY REVIEW The framework for this report is provided by provincial planning legislation and policies as well as municipal Official Plans and guidelines. 2.1 Federal Guidelines At the national level, The Standards and Guidelines for Conservation of Historic Places in Canada (Parks Canada 2010) provides guidance for the preservation, rehabilitation and restoration of historic places, including cultural landscapes and built heritage resources. Such guidance includes the planning and implementation of heritage conservation activities. 2.1.1 Standards and Guidelines of Historic Places in Canada The Standards and Guidelines list the following “General Standards for Preservation, Rehabilitation and Restoration”: 1. Conserve the heritage value of an historic place. Do not remove, replace, or substantially alter its intact or repairable character defining elements. Do not move a part of an historic place if its current location is a character-defining element. 2. Conserve changes to an historic place that, over time, have become character-defining elements in their own right. 3. Conserve heritage value by adopting an approach calling for minimal intervention. 4. Recognize each historic place as a physical record of its time, place, and use. Do not create a false sense of historical development by adding elements from other historic places or other properties, or by combining features of the same property that never coexisted. 5. Find a use for an historic place that requires minimal or no change to its character-defining elements. 6. Protect and, if necessary, stabilize an historic place until any subsequent intervention is undertaken. Protect and preserve archaeological resources in place. Where there is potential for disturbing archaeological resources, take mitigation measures to limit damage and loss of information. 7. Evaluate the existing condition of character-defining elements to determine the appropriate intervention needed. Use the gentlest means possible for any intervention. Respect heritage value when undertaking an intervention. 8. Maintain character-defining elements on an ongoing basis. Repair character-defining elements by reinforcing their materials using recognized conservation methods. Replace in kind any extensively deteriorated or missing parts of character-defining elements, where there are surviving prototypes. 9. Make any intervention needed to preserve character-defining elements physically and visually compatible with the historic place and identifiable on close inspection. Document any intervention for future reference (Parks Canada 2010:22) The Standards and Guidelines have been considered and help inform conservation approaches and mitigation measures. Page 96 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 4 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 2.2 Provincial Policies and Guidelines 2.2.1 The Planning Act In Ontario, the Planning Act (Government of Ontario 2018b) is the primary document used by provincial and municipal governments in land use planning decisions. The purpose of the Planning Act is outlined in Section 1.1 of the Act, which states: 1.1 The purposes of this Act are, (a) to promote sustainable economic development in a healthy natural environment within the policy and by the means provided under this Act; (b) to provide for a land use planning system led by provincial policy; (c) to integrate matters of provincial interest in provincial and municipal planning decisions; (d) to provide for planning processes that are fair by making them open, accessible, timely and efficient; (e) to encourage co-operation and co-ordination among various interests; (f) to recognize the decision-making authority and accountability of municipal councils in planning (1994, c. 23, s. 4). Part I Provincial Administration, Section 2 states: The Minister, the council of a municipality, a local board, a planning board and the Municipal Board, in carrying out their responsibilities under the Act, shall have regard to, among other matters, matters of provincial interest such as, (d) the conservation of features of significant architectural, cultural, historical, archaeological, or scientific interest(1990: Part I (2. d)) Part I Provincial Administration, Section 3, 5 Policy statements and provincial plans states: A decision of the council of a municipality, a local board, a planning board, a minister of the Crown and a ministry, board, commission or agency of the government, including the Tribunal, in respect of the exercise of any authority that affects a planning matter, (a) shall be consistent with the policy statements issued under subsection (1) that are in effect on the date of the decision; and (b) shall conform with the provincial plans that are in effect on that date, or shall not conflict with them, as the case may be ( 2006, c. 23, s. 5; 2017, c. 23, Sched. 5, s. 80). 2.2.2 The Provincial Planning Statement (2024) The Provincial Planning Statement (PPS 2024) contains a combined statement of the Province’s land use planning policies. It provides the provincial government’s policies on a range of land use planning issues including cultural heritage outlined in Chapter 1: “Cultural heritage and archaeology in Ontario will provide people with a sense of place… The Province’s rich cultural diversity is one of its distinctive and defining features” (MMAH 2024:1-2).The PPS, which is enforced as of October 20, 2024, promotes the conservation of cultural heritage resources through detailed polices in Section 4.6, such as 4.6.1 “Protected heritage property, which may contain built heritage resources or cultural heritage landscapes, shall be conserved,” and 4.6.3 “Planning authorities shall not permit development and site alteration on adjacent lands to protected heritage property unless the heritage attributes of the protected heritage property will be conserve” (MMAH 2024:28). Further, 4.6.5 b) notes “Planning authorities are encouraged to Page 97 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 5 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 develop and implement: b) proactive strategies for conserving significant built heritage resources and cultural heritage landscapes” (MMAH 2024:28). 2.2.3 Ontario Heritage Act The Ontario Heritage Act, R.S.O. 1990, c.018 (OHA) is the guiding piece of provincial legislation for the conservation of significant cultural heritage resources in Ontario. The OHA gives provincial and municipal governments the authority and power to conserve Ontario’s heritage. The Act has policies which address individual properties (Part IV), heritage districts (Part V), and allows municipalities to create a register of non-designated properties which may have cultural heritage value or interest (Section 27). In order to objectively identify cultural heritage resources, Ontario Regulation (O. Reg) 9/06 (as amended by O. Reg 569/22) made under the OHA sets out nine principal criteria for determining cultural heritage value or interest (CHVI) (MCM 2025). The criteria set out in the regulation were developed to identify and evaluate properties for designation under the OHA. Best practices in evaluating properties that are not yet protected employ O. Reg. 9/06 to determine if they have CHVI. These nine criteria are: 1. The property has design value or physical value because it is a rare, unique, representative or early example of a style, type, expression, material or construction method, 2. The property has design value or physical value because it displays a high degree of craftsmanship or artistic merit, or 3. The property has design value or physical value because it demonstrates a high degree of technical or scientific achievement. 4. The property has historical value or associative value because it has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to a community, 5. The property has historical value or associative value because it yields, or has the potential to yield, information that contributes to an understanding of a community or culture, or 6. The property has historical value or associative value because it demonstrates or reflects the work or ideas of an architect, artist, builder, designer or theorist who is significant to a community. 7. The property has contextual value because it is important in defining, maintaining, or supporting the character of an area, 8. The property has contextual value because it is physically, functionally, visually or historically linked to its surroundings, or 9. The property has contextual value because it is a landmark. (O. Reg. 569/22, s. 1 (2).) A property must meet two of the criteria. An OHA designation provides the strongest heritage protection available for conserving cultural heritage resources. Recent changes to Ontario Regulation (O. Reg.) 9/06, as amended by O. Reg. 569/22, to determine if a property is worthy of designation under the Ontario Heritage Act (OHA), now requires two criteria be satisfied in order to be considered for designation. In addition, changes to the OHA brought on by Bill 23 imposes a deadline for all properties listed on the Municipal Heritage Register to be designated or removed from the Register by January 1, 2027. Page 98 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 6 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 2.3 Municipal Policies 2.3.1 Envision Durham- Regional Official Plan (2024) Section 3.3. Complete Communities outlines policies related to cultural heritage with an objective to “Support the preservation of heritage and character within the region’s historic downtowns, streetscapes and neighbourhoods”, as well as “Promote the conservation, protection and enhancement of Durham’s built and cultural heritage resources and landscapes, including Indigenous cultural heritage” (2024:45). At the same time the objective recognizes the need to grow and provide through the communities through objective vii which reads “ Promote a balanced approach to intensification in downtowns where appropriate, while preserving built and cultural heritage value” which is echoed in when in objective viii which reads “Support the adaptive reuse of cultural heritage sites and properties”(2024:45). There are several policies which are recognized in the Built and Cultural Heritage subsection which work to support the OPs objectives. There are several policies specific to the downtown (3.3.32- 3.3.39). There are also policies which address adaptive reuse and capital works project which read: 3.3.43 Encourage built and cultural resource conservation through adaptive reuse. Where original uses cannot be maintained, promote opportunities for adaptive reuse of heritage structures and sites, including the recycling of building materials, wherever feasible. 3.3.44 Evaluate and conserve, where possible, cultural heritage resources in all capital works projects There are additional policies which encourage municipalities to protect, enhance, conserve, maintain etc. heritage resources using the tools provided in the Ontario Heritage Act and through the establishment of heritage committees. Lastly, there are several policies related to archaeology. 2.3.2 Municipality of Clarington- Official Plan (2018) The Municipality of Clarington Official Plan contains several policies that address cultural heritage resources. Section 2.2.2. Healthy Communities notes that “the arts, culture and heritage of the community are one of the foundations of a creative society. This Plan supports the provision of arts, culture and heritage programs, events and facilities in private and public developments” (2018: 2-3). Section 8 – Celebrating our Cultural Heritage outlines several polices related to the identification, evaluation, and protection of cultural heritage resources with the Municipality. The goal of these policies are “To promote a culture of conservation that supports cultural achievements, fosters civic pride and sense of place, strengthens the local economy, and enhances the quality of life for Clarington residents” (Section 8.1.1. 2018:8-1). Similarly the OP policies outline several overarching the objectives which state: 8.2.1 To encourage the conservation, protection, enhancement and adaptive reuse of cultural heritage resources including: • Structures, sites and streetscapes of cultural heritage value or interest; • Significant archaeological and historic resources; Page 99 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 7 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 • Significant landscapes, vistas and ridge-lines; and • Landmarks and focal points. 8.2.2 To incorporate cultural heritage resources into community design and development. 8.2.3 To support community efforts and events that celebrate the culture and heritage of the Municipality Section 8.3 notes that in order to achieve cultural heritage objectives the Municipality shall: d) Restore, rehabilitate, enhance and maintain Municipally-owned cultural heritage resources; e) Encourage the reuse of architectural features; f) Document the features of cultural heritage resources in the event that demolition is inevitable (2018:8-2) With regards to heritage resources designated under the OHA, Section 8.3.4. notes that the municipality shall: a) Allow alterations, renovations, additions or repairs provided the proposed changes are compatible and consistent with the building and the surrounding area in terms of building materials, colour, height, scale and design including windows, doors and roof lines; b) Require redevelopment and infill buildings in existing built up areas to be compatible and consistent with the surrounding buildings and streetscape in terms of building materials, height, width, scale, colour, setback and design including windows, doors and roof lines; c) Require new development in previously non built up areas to conserve and enhance the cultural heritage attributes of the resource by providing an appropriate transition with regard to the scale, massing and character; d) Discourage the demolition or the inappropriate alteration of a cultural heritage resource Section 8.3.5 of the OP provides guidance about ongoing use and adaptive reuse. It notes, Wherever possible, built heritage resources should be retained for the original use and in their original location. Where the original uses cannot be maintained, the adaptive reuse of built heritage resources will be supported. If no other alternative exists for maintaining structures in their original location, consideration may be given to the relocation of the structure (2018:8-3). In the event that a heritage resource has gone through the proper heritage consideration and “heritage resource be demolished, the dismantling, salvage and reuse of materials is encouraged” (2018:8-3). Lastly, Appendix A- General Description of Reports, Studies, and Plans notes the following description of Heritage Impact Assessment. It reads, Heritage Impact Assessment is a study to evaluate the impact a proposed development or site alteration will have on the cultural heritage resource(s) and to recommend an overall approach to the conservation of the resource(s). This Page 100 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 8 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 analysis, which must be prepared by a qualified heritage conservation professional, will address properties identified in the Municipality of Clarington’s Inventory of Heritage Properties (which includes both listed and designated properties) as well as any yet unidentified cultural heritage resource(s) found as part of the site assessment. This study will be based on a thorough understanding of the significance and heritage attributes of the cultural heritage resource(s), identify any impact the proposed development or site alteration will have on the resource(s), consider mitigation options, and recommend a conservation strategy that best conserves the resource(s) within the context of the proposed development or site alteration. The conservation strategy will apply conservation principles, describe the conservation work, and recommend methods to avoid or mitigate negative impacts to the cultural heritage resource(s). Minimal intervention should be the guiding principle for all work. Further, the conservation strategy recommendations will be in sufficient detail to inform decisions and direct the conservation plan.(Appendix A 2018:12) 2.4 Policy Conclusion Provincial legislation and guidelines and municipal policies of the Municipality of Clarington Official Plan call for the consideration of identified cultural heritage resources, the retention and promotion of heritage resources and provide policies related to potential development impacts to cultural heritage resources. This HIA will address these cultural heritage policies as they relate to the proposed development. 3.0 KEY CONCEPTS The following concepts require clear definition in advance of the methodological overview and proper understanding is fundamental for any discussion pertaining to cultural heritage resources: • Adjacent lands, as defined in the PPS, means “for the purposes of policy 4.6.3, those lands contiguous to a protected heritage property or as otherwise defined in the municipal official plan” (MMAH 2024:38). • Built Heritage Resource (BHR) can be defined in the PPS as “a building, structure, monument, installation or any manufactured or constructed part or remnant that contributes to a property’s cultural heritage value or interest as identified by a community, including an Indigenous community. Built heritage resources are located on property that has been designated under Parts IV or V of the Ontario Heritage Act, or that may be included on local, provincial, federal, and/or international registers” (MMAH 2024:40). • Conserved means “the identification, protection, management and use of built heritage resources, cultural heritage landscapes and archaeological resources in a manner that ensures their cultural heritage value or interest is retained. This may be achieved by the implementation of recommendations set out in a conservation plan, archaeological assessment, and/or heritage impact assessment that has been approved, accepted or adopted by the relevant planning authority and/or decision-maker. Mitigative measures and/or alternative development approaches should be included in these plans and assessments” (MMAH 2024:41). • Cultural Heritage Landscape (CHL) is defined in the PPS as “a defined geographical area that may have been modified by human activity and is identified as having cultural heritage value or interest by a community, including an Indigenous community. The area Page 101 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 9 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 may include features such as buildings, structures, spaces, views, archaeological sites or natural elements that are valued together for their interrelationship, meaning or association. Cultural heritage landscapes may be properties that have been determined to have cultural heritage value or interest under the Ontario Heritage Act or have been included on federal and/or international registers, and/or protected through official plan, zoning by-law, or other land use planning mechanisms” (MMAH 2024:41). • Cultural Heritage Value or Interest (CHVI), also referred to as Heritage Value, is identified if a property meets two of the criteria outlined in O. Reg. 9/06, namely historic or associative value, design or physical value, and/or contextual value. Provincial significance is defined under the OHA’s O. Reg. 10/06. • Heritage Attributes are defined in the PPS as “the principal features or elements that contribute to a protected heritage property’s cultural heritage value or interest, and may include the property’s built, constructed, or manufactured elements, as well as natural landforms, vegetation, water features, and its visual setting (e.g., significant views or vistas to or from a protected heritage property” (MMAH 2024:44). • Protected Heritage Property is defined as “property designated under Parts IV, V, or VI of the Ontario Heritage Act, property identified by the Province and prescribed public bodies as provincial heritage property under the Standards and Guidelines for the Conservation of Provincial Heritage Properties, property protected under federal legislation, and UNESCO World Heritage Sites” (MMAH 2024:50). • Significant in reference to cultural heritage and archaeology is defined as “resources that have been determined to have cultural heritage value or interest. Processes and criteria for determining cultural heritage value or interest are established by the Province under the authority of the Ontario Heritage Act” (MMAH 2024:52). Key heritage definitions from the Municipality of Clarington Official Plan are as follows: • Built heritage resources are defined as “means a building, structure, monument, installation or any manufactured remnant that contributes to a property’s cultural heritage value or interest by a community, including Aboriginal community. These resources may be identified through designation or heritage conservation easement under the Ontario Heritage Act, or listed by local, provincial or federal jurisdictions.” (2018:24-7). • Cultural Heritage Resource: means man-made or natural features, including structures, objects, neighbourhoods, landscapes and archaeological sites that have been identified as significant by the local municipality or the province for being meaningful components of a community’s cultural heritage or identity (2018:24-7). • Conserved means the identification, protection, management and use of built heritage resources, cultural heritage landscapes and archaeological resources in a manner that ensures their cultural heritage value, or interest is retained. This may be addressed through a heritage impact assessment.” (2018:24-7). • Heritage Attributes: means the principal features or elements that contribute to a protected heritage property’s cultural heritage value or interest, and may include the property’s built or manufactured elements, as well as natural landforms, vegetation, water features, and its visual setting (including significant views or vistas to or from a protected heritage property) (24-13) • Heritage Resource: property of cultural or natural heritage importance, that being natural and cultural lands, areas and corridors and the features thereof, including buildings and other structures, archaeological and paleontological sites, cemeteries and other burial places (24-13). The Municipality of Clarington OP provides a number of definitions related to cultural heritage resources which echo definitions found in the PPS. Page 102 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 10 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 4.0 CONSULTATION Built Heritage Resources (BHR) and Cultural Heritage Landscapes (CHLs) are broadly referred to as cultural heritage resources. A variety of types of recognition exist to commemorate and/or protect cultural heritage resources in Ontario. As part of consultation ARA reviewed relevant online sources and databases to determine if the subject property has been recognized. The Minister of the Environment, on the advice of the Historic Sites and Monuments Board of Canada (HSMBC), makes recommendations to declare a site, event or person of national significance. The National Historic Sites program commemorates important sites that had a nationally significant effect on, or illustrates a nationally important aspect of, the history of Canada. A National Historic Event is a recognized event that evokes a moment, episode, movement or experience in the history of Canada. National Historic People are people who are recognized as those who through their words or actions, have made a unique and enduring contribution to the history of Canada. The Parks Canada’s online Directory of Federal Heritage Designations captures these national commemorations as well as lists Heritage Railway Stations, Federal Heritage Buildings and Heritage Lighthouses. The subject property does not appear on these lists. Another form of recognition at the federal level is the Canadian Heritage Rivers System program. It is a federal program to recognize and conserve rivers with outstanding natural, cultural and recreational heritage. It is important to note that federal commemoration programs do not offer protection from alteration or destruction. Additionally, there is the Canadian Register of Historic Places which contains properties recognized by federal, provincial and territorial governments. As noted above, recognition in the Register does not offer protection from alteration/destruction but these properties may have other government designations/protections that do offer protections. The subject property does not appear to be in proximity to any rivers that appear on these lists. The Ontario Heritage Trust (OHT) operates the Provincial Plaque Program that has over 1,250 provincial plaques recognizing key people, places and events that shaped the province. Additionally, properties owned by the province may be recognized as a “provincial heritage property” (MCM 2010). The OHT plaque database and the Federal Canadian Heritage Database were searched. The subject property is not commemorated with an OHT plaque or recognized as National Historic Sites (OHT 2021; Parks Canada 2021). The subject property is not subject to an OHT or municipal easement. Protected properties are those protected by Part IV (individual properties) or Part V (Heritage Conservation District) designation under the OHA. Once designated, a property cannot be altered or demolished without the permission of the local council. Many heritage committees and historical societies provide plaques for local places of interest. Under Section 27 of the OHA, a municipality must keep a Municipal Heritage Register. A Municipal Heritage Register lists designated properties as well as other properties of cultural heritage value or interest in the municipality. Properties on this Register that are not formally designated are commonly referred to as “listed.” Listed properties are flagged for planning purposes and are afforded a 60-day delay in demolition if a demolition request is received. The subject property is designated under Part IV of the OHA through By-Law 95-140. In June 2024, Municipal Staff provided directions via email, the HIA Terms of Reference, and a virtual meeting regarding completion of the HIA. e. Staff determined that since heritage evaluation processes and policies have changed since the time of designation (1995), the HIA should review Page 103 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 11 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 the By-Law and provide an updated evaluation using O. Reg 9/06 and statement of significance if required. 5.0 SITE HISTORY In order to conduct an impact assessment, a more detailed review of the property history was requested. Background information was obtained from aerial photographs, historical maps (i.e., illustrated atlases), archival sources (i.e., historical publications and records), published secondary sources (online and print) and local historical organizations. The historical information included provides a contextual understanding of the subject property and surrounding area. The Township of Darlington has a long history of Indigenous land use and settlement including Pre-Contact and Post-Contact campsites and villages. It should be noted that the written historical record regarding Indigenous use of the landscape in southern Ontario draws on accounts by European explorers and settlers. As such, this record details only a small period of time in the overall human presence in Ontario. Oral histories and the archaeological record show that Indigenous communities were mobile across great distances, which transcend modern understandings of geographical boundaries and transportation routes. Based on current knowledge, the cultural heritage resources located within the subject are tied to the history of the initial settlement and growth of Euro-Canadian populations in the Township of Darlington. The arrival of European explorers and traders at the beginning of the 17th century triggered widespread shifts in Indigenous lifeways and set the stage for the ensuing Euro - Canadian settlement process. Documentation for this period is abundant, ranging from the first sketches of Upper Canada and the written accounts of early explorers to detailed township maps and lengthy histories. 5.1 Darlington Township The post-contact period can be effectively discussed in terms of major historical events, and the principal characteristics associated with these events are summarized in Table 1. Table 1: County and Township Settlement History (Coyne 1895; Lajeunesse 1960; Ellis and Ferris 1990; Surtees 1994; Mika 1972; Surtees 1994; AO 2023; Smith 1846; Sutherland 1865; E.E. Dodds & Bro. 1880) Historical Event Timeframe Characteristics Loyalist Influx Late 18th century United Empire Loyalist influx after the American Revolutionary War (1775–1783); British develop interior communication routes and acquire additional lands; Johnson-Butler Purchase completed in 1787/1788, but the extent was not documented; Constitutional Act of 1791 creates Upper and Lower Canada County Development Late 18th to early 19th century Durham County created in 1792; Johnson-Butler document declared invalid in 1794; Northern portion acquired as part of the Rice Lake Purchase (Treaty 20) in 1818; Townships of Mariposa, Ops, Emily, Cartwright, Manvers and Cavan added in 1821; Mariposa, Ops and Emily removed to Peterborough County in 1838; United Counties of Northumberland and Durham established after the abolition of the district system in 1849; Lands acquired as part of the Williams Treaties in 1923; Three large parcels were ceded, but compensation, land and harvesting issues remained; Settlement Agreement reached in 2018. Page 104 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 12 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Historical Event Timeframe Characteristics Township Formation Late 18th to early 19th century Darlington surveyed ca. 1791 and in 1795; First settlers included J. Burk, J.W. Trull and R. Conant near Barber’s Creek (Port Darlington) in 1794; Other early pioneers included T. Soper and L. Soper, the latter of whom erected the first saw mill; Population reached 3,500 by 1842; 22,341 ha taken up by 1846, with 7,836 ha under cultivation; 6 grist mills, 9 saw mills and 1 distillery in operation at that time. Township Development Mid- to early 20th century Bowmanville was incorporated as a village in 1853 and as a town in 1858; Population of Darlington reached 6,912 by 1861, and it became the best settled township in Durham County; Traversed by the Grand Trunk Railway (1856), Ontario & Quebec Railway (1884), Lindsay, Bobcaygeon & Pontypool Railway (1904), Canadian Northern Railway (1911) and Campbellford, Lake Ontario & Western Railway (1914); Communities at Bowmanville, Charlesville, Enfield, Enniskillen, Hampton, Haydon, Kilmarnock, Podonk, Solina and Tyrone During pre-contact and early contact times, the vicinity of the area would have comprised a mixture of coniferous trees, deciduous trees and open areas. Indigenous communities would have managed the landscape to some degree. During the early 19th century, settlers from Tyrone County, Ireland arrived in the area and named the area Tyrone after their home. What attracted them to the area was the waterpower of Lynde Creek that was located to the west of the village where a small flour mill could be built. This flour mill has run from 1846 to present day (OG n.d.a). Salem was a small unincorporated hamlet located between Bowmanville and the village of Tyrone. Population figures are not available, but Squair estimates that there were likely 240 people comprising approximately 40 families in the area by 1875 who were mostly of British descent (Squair 1927). Surnames in the hamlet included Weldons, McFeeters, Rutledge, Noble, and Smith. Land parcels in the hamlet were generally small, under 500 acres, and the majority of the population were Bible Christians. A Bible Christian church was built there in the early to mid- 19th century and was replaced by a still-extant brick building in 1868 (Squair 1927). The hamlet appears to have been predominately rural, with most services located in either Bowmanville or Tyrone. 5.2 Subject Property – 2656 Concession Road In order to provide an understanding of the subject property and its historical use in context with the surrounding areas, ARA examined two historical maps documenting past residents, structures (e.g., homes, businesses and public buildings) and features during the 19th century, one topographic map from the early 20th century, and one aerial image from the mid-20th century. Specifically, the following resources were consulted: • G.C. and G.M. Tremaine’s Map of the County of Durham, Canada West (1861) (OHCMP 2021); • H. Parsell & Co.’s Illustrated Historical Atlas of the County of Durham, Ont. (1878) (McGill University 2001); • A topographic map from 1930 (OCUL 2021); and • Aerial imagery from 1954 (University of Toronto 2021) The boundaries of the subject property are shown on georeferenced versions of the historical maps and imagery (see Map 3 - Map 6). The subject property is located southwest of the town of Hampton and east of Bowmanville. While no structures are depicted on the subject property on the 1861 map, it is known that the subject building was constructed in 1859 for John Rutledge, his wife and his five children. The 1861 maps show the area surrounding the property is farmland Page 105 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 13 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 with roads (see Map 3; LAC 1861; MoC 1995). Along with the Rutledge’s, several early settler families are noted in surrounding lots including Samuel Pipe, Thomas Weldon, Zach Polland and J. Clemens. According to the 1861 census, John Rutledge is listed as living in a one-and-a-half storey brick house which was noted as being constructed in 1859 (LAC 1861). John Rutledge is noted as being born in Ireland circa 1805 (although his grave marker notes it as 1800) and employed as a yeoman; also listed are his wife Margaret J. (b. 1814 Ireland) and children Edward (b. 1836, Canton Northumberland County), Eliza Jane (b. 1839, Canada West), James (b. 1842, Canada Wes), John Jr (b.1844. Canada West) and Margaret Ann (b. 1847 Canada West) (LAC 1861). The 1861 Agricultural census notes John Rutledge is associated with the south 100 acres of Concession 4, Lot 10 (subject property). The agricultural census notes that he had 75 acres under cultivation, 52 ½ of which were used for crops, 20 under pasture, ½ acre under orchards or gardens, and 25 which were wooded or wild with the property having an overall cash value of $6500 (LAC 1861). Compared to other listing on the 1861 census, it appears that the Rutledge farming operations were among the most prosperous. The census notes that the Rutledge farming operation included fall wheat (5 acres producing 15 bushels), spring wheat (15 acres producing 200 bushels), 4 acres of peas (producing 40 bushels), 4 acres of Oats (producing 80 bushels). 1 acres of potatoes (producing 100 bushels), 1 acres of turnips (producing 500 bushels), carrots (producing 100 bushels), and hay (producing 12 tons of 2000 lbs or bundles of 16 lbs) (LAC 1861). John Rutledge died on November 17, 1878, in Salem, Durham Region and is buried in the Bowmanville Cemetery (FG 2022). When John died, he left the farm to his eldest son Edward (LAC 1861, AO 1878). Edward Rutledge was married to Elizabeth (nee McInnis, b. 1829 Scotland) and according to the 1881 census that lists him as a farmer, it appears he continued to farm the subject property. According to the 1901 census, Edward, now 70 years old, continues to be employed as a farmer and is living with his wife Elizabeth, her sister also named Elizabeth, and a lodger named Minnie Howson. Edward died on June 6, 1918, of cancer and is buried in the Bowmanville Cemetery (FG 2022). Edwards wife Elizabeth continued to reside on the property, and the 1921 census noted she was living with two lodgers, Ella and Winifred Staples (LAC 1921). The building on the subject property which Elizabeth and the lodgers lived in is listed in the 1921 census as being a seven-room brick building and located in Darlington (LAC 1921). The census does not specifically mention the one- storey brick rear wing. The 1878 map of Darlington Township indicates that the subject property was agricultural and distant from the village of Hampton and Bowmanville. A school is depicted on the south side of Concession Road 4, opposite the subject property (see Map 4). By 1930, modern road alignments were well established including Concession Road 4 and Liberty Street North. There are a few structures indicated on the surrounding lots and a house and barn located on the southwest corner in the subject property. The subject property was lined by deciduous trees on the west side of the lot (see Map 5). The property remained in the Rutledge family until 1926, when it was sold to Robert and George Collette, ending 71 years of Rutledge ownership. An aerial image from 1954 shows the development of the subject property. There are several deciduous trees on the west and north sides of the property and open areas visible. Due to unclear imaging the subject building is not visible on the aerial image although the outline of the barn can be seen in the same position as it was in 1930 (see Map 6). Page 106 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 14 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Based on the mapping analysis and background research, the building at 2656 Concession Road is believed to have been constructed in 1859 for John Rutledge with its first depiction shown on the 1878 historic map. Table 2: Summary of Land Transactions for 2656 Concession Road (LRO #40) Instrument # Instrument Date Grantor Grantee Comments Patent 2 Mar 1831 Crown Wait Lot 10, Concession 4, 200 acres Transactions between 1831 and 1855 unclear 2100 Deed 21 Nov 1855 James Hamilton, executor James Rutledge South half Lot 10, Concession 4; 100 acres 2103 Deed 21 Nov 1855 James Rutledge John Rutledge South half Lot 10, Concession 4; 100 acres 2288 Deed 31 Jan 1876 John Rutledge Edward Rutledge South half Lot 10, Concession 4; 100 acres Illegible Will Probate 24 Nov 1925 Edward Rutledge South half Lot 10, Concession 4; 100 acres 14083 Grant 7 Feb 1926 Edward Rutledge Robert and George Collette Part of Lot 10, Concession 4 16797 Grant July 1940 Robert and George Collette Lloyd Richards Part of Lot 10, Concession 4 18991 Grant 17 July 1968 Lloyd Richards wife Lloyd and Eve M. Richards his wife Part of Lot 10, Concession 4 155845 Transfer 10 Nov 1989 Lloyd Richards Donald George Richards Part of Lot 10, Concession 4 DR1996810 Transmission- land 29 Apr 2021 Donald George Richards Donna and Donald George Richards Estate Subject Property DR1996843 Trans. Personal Rep. 29 Apr 2021 Donna Richards The Corporation of the Municipality of Clarington Subject Property Page 107 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 15 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 6.0 FIELD SURVEY A field survey was conducted on July 24, 2024, to photograph and document the exterior and interior of the subject property and to record any local features that could enhance ARA’s understanding of their setting in the landscape and contribute to the cultural heritage evaluation process. Legal permission to enter to conduct all necessary fieldwork activities on the subject property at 2656 Concession Road 4 was granted by the property owner. Photographic documentation of the exterior of the subject property can be seen in Image 1–Image 14) and interior images can be seen in Image 15 - Image 30). The map and photos can be found in Appendix B. ARA did not undertake an additional field survey as part of the December revisions. 7.0 PROPERTY DESCRIPTION – 2656 CONCESSION ROAD 4 The subject property is a rectangular shaped lot positioned at the corner of Concession Road 4 and Liberty Street North. The subject property contains a one-and-a-half storey residential building surrounded by naturalized areas, woodlot and agricultural fields. Prior aerials show several outbuildings and barns however they are no longer extant. 7.1 Contextual Surrounding 2656 Concession Road 4 is surrounded to the north and east by agricultural lands, Concession Road 4 to the south and Liberty Street North to the west (see Map 1). The properties located in the surrounding area are primarily single-family residential properties which appear to predominantly include agricultural fields under use. Concession Road 4 is a secondary two-lane, paved roadway that runs in an east-west direction. A cross section of the road includes a soft shoulder and shallow ditches, typical of rural roads. The subject property is found on a small rise in the property’s topography. There are mature and dense tree canopies along the east and west boundaries of the subject property and mature trees and shrubbery along Concession Road 4 and Liberty Street North in the immediate vicinity of the subject property. Liberty Street is a two- lane, paved roadway that runs in a north-south direction. Cross section of the road includes wide gravel shoulders and naturalized with ditches on both sides of the roadway. The subject property fronts towards Concession Road and has a large set-back from the roadway. It is accessed via a gravel driveway, positioned along the east elevation of the subject building. The subject is not visible from the roadway and is blocked by vegetation. 7.2 Building Exterior The building at 2656 Concession Road 4 is a one-and-a-half storey residential building that primarily exhibits characteristics typical of Georgian residential architecture with some Classical (specifically Greek Revival) influences. The building follows a rectangular plan with a one-storey rear additions, and a one storey outbuilding which is attached but not directly accessed by the main building. There is no indication of when the outbuilding was constructed. The main building envelope is constructed overtop a tooled stone foundation with brick water table and consists of red brick coursed in alternating bonds across the four different elevations. The Georgian residence is topped by a side gable roof with overhanging eaves and includes return eaves on gable ends, wood fascia, and moulded frieze board finished with paired carved wood brackets. Additionally, the roofline includes two interior chimneys positioned along the east and west elevations respectively. Page 108 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 16 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 The three-bay façade (south elevation) contains the formal, centrally placed, primary entranceway enclosed within a one-storey closed portico, which is flanked by two large windows (currently sealed off) and topped with buff brick voussoirs. On the upper level, centrally placed above the portico is a semi-circular, rounded arch window, also known as a lunette window opening with elaborate wood mullions (the By-law describes this as an eye-brow window, however lunette window is more appropriate). Several windowpanes of this window have been broken. The red brick on the façade is coursed in a Flemish bond design. The east elevation is constructed with red brick coursed in a Common bond design. The elevation includes symmetrically positioned rectangular windows openings topped with flat arches with buff brick voussoirs and finished with wood sills. Window openings along the first storey are taller and wider are there are rectangular window openings along the foundation. The west and north elevations are red brick and coursed in a Flemish bond design. The west elevation similarly to the east elevation includes symmetrical rectangular windows openings topped with flat arches with brick buff voussoirs and finished with wood sills. Openings along first storey are taller and wider, and this elevation only includes one rectangular window opening along the foundation. The one-storey rear wing is constructed with red brick with a gable roof. The east elevation is recessed and the gable roof line overhang over an open porch. The west elevation appears to have a sunroom attached (inaccessible at time of site visit) and is clad in wood siding. There is a brick chimney located at the rear of the property. The rear wing is accessed by a single rectangular door opening located on the east elevation. Unlike the main building which displays either a Common or Flemish brick bond on all elevations, the one-storey rear wing follows a stretcher bond design. The variation in brick bond may suggest a different construction date, likely when a summer kitchen was added to the building. There is a one-storey outbuilding which is constructed with wood siding and has a gable roof with overhanging eaves. It is attached to the rear elevation however it does not appear to be connected through the interior. There are several window openings on the north and south elevation. There is no indication of when the outbuilding was constructed. 7.2.1 Georgian Architecture Georgian architecture “grew from the Italian Renaissance, which emphasized classical details and reached remote England only in the mid-16th century” (McAlester 1984:140). The style took root and flourished in Britian resulting in a “cumulative of architectural fashion in Britian during the reign of the first three King Georges of England (1750-1820)” (Kyles 2016). The term Georgian architecture in Britian refers to all the styles during the reigns of the three King Georges and includes “Palladian, Gothic, and Chinoiserie or Exotic”, however its application in Canada was a “strict interpretation of the Palladian Classical” (Kyles 2016). Georgian architecture arrived in Ontario (known then as Upper Canada) in the mid-to-late 1700s. It was brought through the United Empire Loyalist (UEL), a term given to those who remained loyal to the British crown during the war between United States and Britian in 1755-1778, and by way of upper-class British immigrants arriving between 1750-1830 (Kyles 2016, Ricketts et al. 2011). The style was also popularized through the distributions of builders’ manuals which were used by skilled craftsmen and individuals who were adept builders (Ricketts et al. 2011). Page 109 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 17 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Originally the Georgian style, also known as Loyalist architecture, was executed as simple and sturdy log houses which were not intended to make an architectural statement but rather provided dignified shelter in the harsh Canadian climate. As Kyles notes, Georgian architecture in Britan and in Canada was a modification of the Renaissance style adapted throughout Europe during the 18th century. It was a variation of the Palladian style which was known for balanced facades, muted ornament, and minimal detailing. Simplicity, symmetry, and solidity were the elements to be strived for (Kyles 2016). The style was highly adaptable in its simplicity to allow for the construction of vast sprawling Georgian mansions, or small and simple Georgian cottages or farmhouses. Fram notes several characteristics of Georgian style include, …general box-like, symmetrical elevations, with Classical (via Renaissance) proportions. Five bay front, with two windows on each side of a central doorway, were most characteristic. Structures were from one to three storeys, but usually two, with centre-hall plans. Large composition comprised a central block with symmetrical wing. The typically side-gabled roof was often pitched high enough to allow a half-floor in the attic….simple cornices with returns…simple classical moulding in modest pediments and central entry…At first plainly clad with clapboard, the style was adapted to stone and brick; corners were sometimes embellished as contrasting quoins (Fram 2003:24). Georgian architecture buildings are found throughout Ontario, and by extension North American with regional variations, as a result of their simplicity, adaptability, and their enduring solid construction. When examined against the typical characteristics of the Georgian architectural style as outlined by Blumenson in Ontario Architecture (1990), Fram in Well-Preserved (2003), Ricketts, Maitland and Hucker in A Guide to Canadian Architectural Styles (2011) and Kyles in Ontario Architecture Online (2016), 2656 Concession Road meets all of the characteristics of the style and therefore can be considered representative of the Georgian architectural style. Table 3: Characteristics of Georgian Architecture (adapted from Fram 2003, Kyles 2016) Characteristics 2656 Concession Road 4 Characteristics Box-like Yes Symmetrical façade Yes One to three -storeys Yes Center-hall plan Yes Five-bay façade, residences often three-bay Yes- three-bay Stone or brick cladding Yes-brick Side-gable roof Yes Simple cornices with return eaves Yes Small-paned double hung windows (typically 12-over- 12) Yes Paneled doors Yes Flat top or shallow arched fanlights, transom and side lights at central entry Yes Page 110 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 18 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 8.0 HERITAGE ASSESSMENT 8.1 Existing Heritage Recognition The subject property is recognized as a designated property under By-Law 95-140. As per the By-law, the statement of cultural heritage value or interest and heritage attributes include: Built for John Rutledge circa 1860 this structure was designed with Georgian Symmetry and shows evidence of the Greek Revival period in its returned eaves and distinctive lintels The eye-brow window set over the glazed porch is an architectural feature which is found in only two structures in Darlington Township The following exterior and interior features are recommended for designation under Part IV of the Ontario Heritage Act Exterior o 6 over 6 original glazed windows o Glazed porch o Paired brackets o Returned eaves o 4 over 4 double hung windows o Eye-brow window o Contrasting buff brick o Stone foundation o Liverpool bond, English bond and common bond brick work Interior o Dining room hand-grained doors and frames o Staircase with mahogany cage oak hand rails and spindles o Parlour fireplace mantel and surround built-in china cabinet o Coloured glass of front door sidelights and transom o Original pine floors o Pine servants staircase (By-Law 95-140) 8.2 Condition Review As requested by the Municipality as part of the scope of work, a condition assessment was undertaken of the heritage attributes listed in the By-law. The following condition assessment was based on visual observation only to confirm they are still extant and has been included for information purposes only. Table 4: Assessment of Current Condition of Heritage Attributes Observed Heritage Attributes Current Condition Six-over-six original glazed windows Existing-Good Condition Glazed porch with paired brackets Existing-Good Condition Returned eaves Existing-Good Condition Four-over-four double hung windows Not Observed Eye-brow window Existing-Poor Condition Contrasting buff brick Existing-Good Condition Stone foundation Existing-Good Condition Liverpool bond, English bond and common bond brick work Existing-Good Condition Dining room hand-grained doors and frames Existing-Good Condition Page 111 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 19 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Observed Heritage Attributes Current Condition Staircase with mahogany newel cage oak handrails and spindles Existing-Good Condition Parlour fireplace mantel and surround built-in china cabinet Existing-Good Condition Coloured glass of front door with sidelights and transom Existing-Poor Condition Original pine floors Existing-Good Condition Pine servants’ staircase Existing-Good Condition 8.3 Evaluation According to Ontario Regulation 9/06 The Municipality of Clarington staff have requested that this property undergoes a review according to O. Reg. 9/06 (as amended by O. Reg 569/22). Using the information provided by the existing By-Law, field survey and additional historical and contextual research, an evaluation of 2656 Concession Road 4 according to O. Reg. 9/06 (as amended by O. Reg 569/22), can be found below in Table 5. Table 5: Evaluation of 2656 Concession Road 4 Using O. Reg. 9/06 Description Criteria Met Yes/No Value Statement(s) The property has design value or physical value because it is a rare, unique, representative or early example of a style, type, expression, material or construction method Yes 2656 Concession Road 4 contains a representative example of building constructed in 1859 in the Georgian architectural. The one-and-a-half storey building follows a rectangular plan built atop a stone foundation and showcases a balanced and symmetrical three-bay composition, which is representative of the Georgian architectural style. The gable roof has return eaves and includes wide overhanging eaves adorned with wood fascia, molded frieze, and paired wood brackets. The roofline includes two interior chimneys positioned along the east and west elevations respectively. The enclosed centrally placed portico exhibits classical detailing including sidelights, molded decorative trim as well as showcasing a mansard roof with brackets which draws influence from the Greek Revival period. The subject property exhibits various brick designs as part of its construction including Flemish bond, Common bond design, and English corners. The red brick construction is contrasted by buff brick found along foundation line and most noticeably on the voussoirs which are found on the rectangular window openings which house six-over-six wood windows, all of which is in keeping with the Georgian style. The building includes a lunette window, which was noted as being only one of two found in Darlington Township. The property has design value or physical value because it displays a high degree of craftsmanship or artistic merit No 2656 Concession Road 4 does not display a high degree of craftsmanship or artistic value. It was built using common material and design for the construction period. The property has design value or physical value because it demonstrates a high degree of technical or scientific achievement. No 2656 Concession Road 4 does not display a high level of technical or scientific achievement. It was built using common methods and techniques of the construction period. Page 112 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 20 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Description Criteria Met Yes/No Value Statement(s) The property has historical value or associative value because it has direct associations with a theme, event, belief, person, activity, organization or institution that is significant to a community, Yes 2656 Concession Road 4 is historically associated with the Rutledge family who were early settlers in the community and owned the property for over 70 years. John Rutledge was born in Ireland circa 1805 and was noted as being a yeoman. He was married to Margaret J. Slack (b. 1814 Ireland) and together they had several children: Edward (b. 1836, Canton Northumberland County), Eliza Jane (b. 1839, Canada West), James (b. 1842, Canada Wes), John Jr (b.1844. Canada West) and Margaret Ann (b. 1847 Canada West). Historical documents note that John owned the south 100 acres of Concession 4, Lot 10 (subject property) and constructed the one-and-a-half brick building in 1859. In 1861, the agricultural census notes that he had 75 acres under cultivation, 52 ½ of which were used for crops, 20 under pasture, ½ acre under orchards or gardens, and 25 which were wooded or wild with the property having an overall cash value of $6500. Compared to other listings on the 1861 census, it appears that the Rutledge farming operations were among the most prosperous and would likely have been well known in the area. John Rutledge died on November 17, 1878, in Salem, Durham Region and is buried in the Bowmanville Cemetery and marked by a large monument. When John died, he left the farm to his eldest son Edward. Edward Rutledge was married to Elizabeth (nee McInnis, b. 1829 Scotland) and according to the 1881 census that lists him as a farmer, it appears he continued to farm the property until his death. The property remained in the Rutledge family until 1926 when it was sold, ending 71 years of Rutledge family ownership. The property has historical value or associative value because it yields, or has the potential to yield, information that contributes to an understanding of a community or culture No 2656 Concession Road 4 does not yield or have the potential to yield information that contributes to the understanding of a community or culture. The property has historical value or associative value because it demonstrates or reflects the work or ideas of an architect, artist, builder, designer or theorist who is significant to a community. No The builder is unknown. 2656 Concession Road 4 does not reflect the ideas or an architect, artist, builder, designer or theorist who is significant to a community. The property has contextual value because it is important in defining, maintaining, or supporting the character of an area No While 2656 Concession Road is consistent with the agricultural nature of the surrounding area, the subject property is not highly visible from the roadway. The subject property does not play an important role in defining, maintaining, or supporting the character of the area. The property has contextual value because it is physically, functionally, visually or historically linked to its surroundings No 2656 Concession Road 4 is not physically, functionally, or visually linked to its surroundings. The property has contextual value because it is a landmark No 2656 Concession Road 4 is not a landmark. Page 113 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 21 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Based on the above O. Reg. 9/06 evaluation, a refined list of heritage attributes is suggested below. The subject property has physical or design value as a representative example of the Georgian architectural style. The following heritage attributes reflect this value: • One-and-a-half storey building constructed in the Georgian architectural style • Rectangular plan • Stone foundation • Balanced and symmetrical three-bay façade • Gable roof with return eaves, wide overhanging eaves, and adorned wood fascia, molded frieze and paired wood carved brackets • Enclosed portico which exhibits classical detailing, inspired by the Greek Revival period, including sidelights, molded decorative trim showcasing brackets, and mansard roofline • Red brick construction showcasing Flemish bond, Common bond design, and English corners • Rectangular window openings which house six-over-six wood windows with buff brick voussoirs • Lunette window The subject property has historical and associative value for its association with the Rutledge family, specifically John and Edward Rutledge. The following heritage attributes reflect this value: • One-and-a-half storey building constructed in the Georgian architectural style 8.3.1 Summary of Evaluation of 2656 Concession Road 4 The O. Reg 9/06 evaluation confirms 2656 Concession Road 4 possesses CHVI. While the interior does contain historic fabric, as noted in the existing By-law, it is our opinion that they are not essential to understanding the CHVI of the building, which is best expressed in the exterior elements. Similarity, while the one-storey rear wing and one-storey outbuilding contain historic fabric, it is our opinion that they are not essential to understanding the CHVI of the building. The building’s design value is associated with its representativeness of Georgian Architecture which is displayed in the main portion of the building where the heritage attributes are directly and exclusively located. As requested by the Municipality of Clarington Heritage Planning Staff, an updated Statement of CHVI and list of heritage attributes for 2656 Concession Road 4 are found below. 8.3.1.1 Revised Statement of CHVI and Heritage Attributes Description 2656 Concession Road 4 is located on the north side of Concession Road 4 in the Municipality of Clarington. The subject property contains a one-and-a-half storey brick building constructed in 1859 in the Georgian Architectural style. Statement of Cultural Heritage Value or Interest 2656 Concession Road 4 contains a representative example of building constructed in 1859 in the Georgian architectural. The one-and-a-half storey building follows a rectangular plan built Page 114 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 22 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 atop a stone foundation and showcases a balanced and symmetrical three-bay composition, which is representative of the Georgian architectural style. The gable roof has return eaves and includes wide overhanging eaves adorned with wood fascia, molded frieze, and paired wood brackets. The roofline includes two interior chimneys positioned along the east and west elevations respectively. The enclosed centrally placed portico exhibits classical detailing including sidelights, molded decorative trim as well as showcasing a mansard roof with brackets which draws influence from the Greek Revival period. The subject property exhibits various brick designs as part of its construction including Flemish bond, Common bond design, and English corners. The red brick construction is contrasted by buff brick found along foundation line and most noticeably on the voussoirs which are found on the rectangular window openings which house six-over-six wood windows, all of which is in keeping with the Georgian style. The building includes a lunette window, which was noted as being only one of two found in Darlington Township. 2656 Concession Road 4 is historically associated with the Rutledge family who were early settlers in the community and owned the property for over 70 years. John Rutledge was born in Ireland circa 1805 and was noted as being a yeoman. He was married to Margaret J. Slack (b. 1814 Ireland) and together they had several children: Edward (b. 1836, Canton Northumberland County), Eliza Jane (b. 1839, Canada West), James (b. 1842, Canada Wes), John Jr (b.1844. Canada West) and Margaret Ann (b. 1847 Canada West). Historical documents note that John owned the south 100 acres of Concession 4, Lot 10 (subject property) and constructed the one- and-a-half brick building in 1859. In 1861, the agricultural census notes that he had 75 acres under cultivation, 52 ½ of which were used for crops, 20 under pasture, ½ acre under orchards or gardens, and 25 which were wooded or wild with the property having an overall cash value of $6500. Compared to other listings on the 1861 census, it appears that the Rutledge farming operations were among the most prosperous and would likely have been well known in the area. John Rutledge died on November 17, 1878, in Salem, Durham Region and is buried in the Bowmanville Cemetery and marked by a large monument. When John died, he left the farm to his eldest son Edward. Edward Rutledge was married to Elizabeth (nee McInnis, b. 1829 Scotland) and according to the 1881 census that lists him as a farmer, it appears he continued to farm the property until his death. The property remained in the Rutledge family until 1926 when it was sold, ending 71 years of Rutledge family ownership. Heritage Attributes The subject property has physical or design value as a representative example of the Georgian architectural style. The following heritage attributes reflect this value: • One-and-a-half storey building constructed in the Georgian architectural style • Rectangular plan • Stone foundation • Balanced and symmetrical three-bay façade • Gable roof with return eaves, wide overhanging eaves, and adorned wood fascia, molded frieze and paired wood carved brackets • Enclosed portico which exhibits classical detailing, inspired by the Greek Revival period, including sidelights, molded decorative trim showcasing brackets, and mansard roofline. • Red brick construction showcasing Flemish bond, Common bond design, and English corners • Rectangular window openings which house six-over-six wood windows with buff brick voussoirs • Lunette window Page 115 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 23 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 The subject property has historical and associative value for its association with the Rutledge family, specifically John and Edward Rutledge. The following heritage attributes reflect this value: • One-and-a-half storey building constructed in the Georgian architectural style 9.0 PROPOSED DEVELOPMENT The proposed development includes the retention of the main section of the building, the removal of the one-storey brick wing and one-storey outbuilding, and the construction of several new buildings, parking areas, and storage structures. The project is described as follows: The property required for the development of a new operations centre and fire station and Training Facility was acquired in February 2021… The [2019 Operations Depot Needs Assessment] report identified the need to construct a new consolidated Operations Depot will expand public works and fire services to the developing areas of north Bowmanville and Newcastle, ensuring sufficient response times to emergencies and providing comprehensive coverage across the municipality. The new facility main building is estimated to be 95,000 Sq Ft in addition to the associated exterior storage requirements, salt and sand dome, fire training yard, existing farmhouse, and future telecom tower amount to just under 150,000 Sq Ft of total floor area. …. The new fire hall will be designed to ultimately accommodate two (2) full-time 24-hour crews, with bay capacity for a minimum of six pieces of apparatus. Additionally, this space will provide for the classroom needs of the training facility. Based on existing Fire Hall requirements (Municipality of Clarington 2025) The site plan (see Figure 1-Figure 2) shows that surrounding the subject property there will be 17 parking spaces to the south which run parallel to Concession Road 4. To the west there is a proposed stormwater area. To the east there is a driveway which leads north to an additional 27 parking spaces, a control gate, and then 140 parking spaces. There are softscape areas, hardscape areas, courtyards are found throughout the area surrounding the subject property. The preliminary design elevations associated with the proposed firehall are found in Figure 3- Figure 4. At this time, there is no anticipated use for the subject property as part of the proposed development. 9.1 Site Design Constraints and Considerations The preliminary design to retain the entire structure (main portion and rear wings) as part of the proposed development underwent further analysis and study to understand the constraints of the subject property and the required needs of the development. This included analysis by several specialists in various areas of expertise. In relation to the heritage building, a “Construction Vibration Zone of Influence Study” (July 04 2025) and the “Structural Impact of Nearby Construction on Heritage House” was conducted (August 15 2025). The Municipality of Clarington provided additional details of each study which are outlined below. These studies informed the “Construction Impact Assessment Report” (Oct 10 2025) (See Appendix D) which identified some concerns with the rear wings. A summary the findings note: Page 116 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 24 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 The conservation authority, CLOCA requires the preservation of the existing forested areas on site as staked out along the tree dripline, a redesign encroaching within the boundaries is not an option. With the storm water discharge flowing southwardly the other constraint encountered is the Heritage House along with its additions. Reviewing the latest drawing set, the bioswales taper down near the Heritage House and diverts the flow of storm water further south-west to best optimize the limited space. This efficient use of space still poses a concern to the Heritage House and its additions regarding settlement and impacts of vibration from construction equipment within its zone of influence. The civil works especially, excavation work on the corner of the Heritage House can lead to deterioration of the entire structure and requires the removal of the two additions to mitigate potential damages to the Heritage House (Pers. Comm. Obaed Fizeeli, Dec 5 2025). It has been further noted that approach taken by the demolition team will be to perform a relief cut 5 feet from the face of the rear structure prior to engaging in any demolition. This will reduce any unintended consequence or further loss of the main portion of the heritage building during the removal stage. 9.1.1 Construction Vibration Zone of Influence Study (July 2025) The executive summary of the report states: GHD was retained by Municipality of Clarington to prepare a Construction Vibration Zone of Influence Study (Study) to assess the potential for construction- induced vibration impacts on the heritage-designated structure located at 2656 Concession Road 4, Bowmanville Ontario. The Study evaluates vibration impacts against municipal and provincial heritage conservation policies and informs the development of mitigation strategies to preserve the structural and aesthetic integrity of the 1859 Georgian-style brick residence during the construction of a new municipal operations depot, fire station, and training centre. The vibratory construction work will include site preparation and building activities associated with the development of a new operations centre, fire station, and training facility at 2656 Concession Road 4. These activities may involve excavation, grading, and the use of heavy machinery for foundation work and utility installation. This Study evaluates the potential vibration impacts of the construction process on the existing heritage structure at the site and other sensitive land uses in the surrounding area. The Study was conducted in accordance with several key guidelines and standards, including: – City of Toronto Municipal Code Chapter 363 and By-Law No. 514-2008 – Federal Transit Authority (FTA) Transit Noise and Vibration Impact Assessment Manual (2018) – City of Toronto GN117SS Supplementary Specification for piling and shoring Using the FTA-recommended methodology, the Study modelled vibration impacts from anticipated construction equipment and established conservative zones of influence (ZOIs) for both the heritage structure and nearby utilities. The most significant ZOI was determined to be 20 metres, associated with the use of a compactor. Page 117 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 25 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Key outcomes and recommendations include: – Establishment of a 3 mm/s PPV threshold for the heritage structure, aligning with the most conservative FTA criteria. – Identification of ZOIs for utilities, with distances ranging from 3 to 11 metres depending on the utility type and equipment used. – Implementation of a pre-construction consultation and inspection program to document existing conditions and utility locations. – Recommendation for deployment of a real-time vibration monitoring program using seismographs configured to trigger alerts at 1.5 mm/s to enable proactive mitigation. – Recommendation for monthly reporting during active construction of vibration levels and exceedance events, with corrective actions required if thresholds are surpassed. These measures are intended to ensure that construction activities proceed without compromising the integrity of the heritage structure or nearby infrastructure. The approach outlined in this Study provides a robust framework for managing vibration risks and maintaining compliance with applicable regulatory requirements. This Study is subject to, and must be read in conjunction with, the limitations set out in section 1.4 and the assumptions and qualifications contained throughout the Report. (GHD 2025c). 9.1.2 Structural Impact of Nearby Construction on Heritage House (August 2025) The executive summary of the report states: GHD was retained by Municipality of Clarington to study the potential construction impacts on Heritage structure located at 2656 Concession Road 4, Bowmanville Ontario due to construction of the proposed Operations Depot nearby the Heritage structure. Recommendation for risk mitigation measure were also requested by the Municipality of Clarington. The Study states to lay out the current structural condition of the Heritage structure and the impact of vibration against municipal and provincial heritage conservation policies and recommends mitigation strategies to preserve the structural and aesthetic integrity of the 1859 Georgian-style brick residence during the construction of a new municipal operations depot, fire station, and training centre. The vibration on the structure is considered due to construction work including site preparation and building activities associated with the development of a new operations centre, fire station, and training facility at 2656 Concession Road 4. The Study was conducted in accordance with the following standards: – Ontario Heritage Act (OHA), R.S.O. 1990, c. O.18 – Standards and Guidelines for the Conservation of Historic Places in Canada – Ontario Building Code 2024 (OBC) – Part 9 Page 118 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 26 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 – Canadian Foundation Engineering Manual, 5th Edition, 2023. Key elements of the assessment includes: – The current structural condition of the building. – Evaluation of the potential impacts from settlement and construction- related vibrations (e.g., excavation, compaction) on the structural stability of the building and its components. – Coordination with the geotechnical team to determine a suitable buffer zone requirements that mitigate risks to the heritage structure. – Assessment of construction methodology and sequencing to identify structural risks and propose suitable mitigation Strategies These recommendations are intended to ensure that construction activities proceed without compromising the integrity of the heritage structure or nearby infrastructure. The approach outlined in this Study provides a robust framework for managing vibration risks and maintaining compliance with applicable regulatory requirements. This Study is subject to, and must be read in conjunction with, the limitations set out in section 1.4 and the assumptions and qualifications contained throughout the Report (GHD 2025a). 9.1.3 Construction Impact Assessment Report (October 2025) The executive summary of the report states: Municipality of Clarington (Municipality) retained GHD Limited (GHD) to provide geotechnical and hydrogeological engineering consulting services, as well as a construction impact assessment for an existing heritage building located at the southwestern corner of the Site, in support for the development of new facility. This report summarizes the findings of the construction impact assessment for the heritage building. In this study, freefield ground movements induced by various construction activities, including excavation for the stormwater bioswale and utility trenches, were estimated, and their potential impact on the heritage building was assessed. Where reliable empirical methods were unavailable, numerical analysis was conducted to estimate free-field ground movements. The results of the analysis were used to establish the Project Zone of Influence (PZOI) and to identify the risk of damage to the heritage building due to the proposed works, including the stormwater discharge pond excavation located west of the heritage building and the trench excavation for stormwater discharge pipe. The impacts of noise, vibrations, and other potential construction activities were not considered in this report. The PZOI is defined as the area surrounding the proposed works where the heritage building may potentially be affected by construction activities. In this study, the PZOI is defined as follows: Page 119 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 27 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 • It includes the footprint of the proposed works and the surrounding area where construction activities are expected to cause free-field ground movements greater than 5 mm. • It encompasses all parts of the heritage building for which the potential damage is assessed to be “slight” or worse, as defined in Section 7. Following the initial submission of this report, the Municipality of Clarington requested additional analyses to evaluate potential settlement within the footprint of the Heritage Building. These assessments considered varying setback distances, ranging from 1 metre to 10 metres, between the building’s western wall and the excavation for the stormwater discharge pond. The analyses were conducted using the same methodology outlined in this report for the CIAR studies, and the results are presented in Appendix B (GHD 2025b). Page 120 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 28 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Figure 1: Proposed Development – Site Plan (Clarington 2025) Page 121 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 29 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Figure 2: Proposed Development – Close up of Subject Property on Site Plan (Clarington 2025) Page 122 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 30 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Figure 3: Proposed Development – Elevation of Southwest Corner (Clarington 2025) Page 123 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 31 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Figure 4: Proposed Development – Elevation of Southeast Corner (Clarington 2025) Page 124 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 32 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 10.0 ANALYSIS OF POTENTIAL IMPACTS The MCM InfoSheet #5: Heritage Impact Assessments and Conservation Plans (2006:3) provides a list of potential negative impacts to consider when evaluating any proposed development. Impacts can be classified as either direct or indirect. Direct impacts (those that physically affect the heritage resources themselves) include, but are not limited to, initial project staging, excavation/levelling operations, construction of access roads and alterations or repairs over the life of the project. Indirect impacts include but are not limited to: alterations that are not compatible with the historic fabric and appearance of the area; alterations that detract from the cultural heritage values, attributes, character or visual context of a heritage resource. This could include the construction of new buildings and their building materials, scale, massing and orientation; the creation of shadows that alter the appearance of an identified heritage attribute; the isolation of a heritage attribute from its surrounding environment; the obstruction of significant views and vistas; and other less-tangible impacts. An assessment of impacts of the proposed development at 2656 Concession Road 4 can be evaluated using the negative impacts presented in InfoSheet #5: Heritage Impact Assessments and Conservation Plans (MCM 2006). The impacts evaluation found in Table 6 reflect the heritage attributes as described in the existing designation by-law. Table 6: Impact Evaluation of Proposed Development (Adapted from MCM 2006:3) Type of Negative Impact Applicable? (Y/N) Comments Destruction of any, or part of any, significant heritage attributes. Yes There is no proposed destruction of the heritage attributes, both exterior and interior, of 2656 Concession Road 4 as part of the proposed development. The rear wing and outbuilding are not listed as heritage attributes. The proposed removal of the rear wing does not result in the loss of heritage attributes, but it does constitute a loss of historic fabric. Furthermore, the one-storey rear wing is attached to a main portion of the house. While safeguarding measures (i.e. relief cuts) are proposed, its removal has the potential to cause unintended destruction to the rear elevation of the building which is considered a heritage attribute. While unlikely, there is the potential for impacts to 2656 Concession Road 4 as a result of accidental damage during the construction process. For instance, accidental impacts may happen as the result of movement of construction equipment and/or continued exposure to vibrations caused during the construction phase. Additionally, there is the potential for unintended impacts from the building remaining vacant and unmaintained that may result in the loss of heritage attributes. Page 125 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 33 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Type of Negative Impact Applicable? (Y/N) Comments Alterations to a property that detract from the cultural heritage values, attributes, character or visual context of a heritage resource; such as the construction of new buildings that are incompatible in scale, massing, materials, height, building orientation or location relative to the heritage resource. Yes There are no direct proposed alterations to the noted cultural heritage value or attributes of the building located at 2656 Concession Road 4. While there is sufficient visual distance which provides a buffer between the existing building and proposed new buildings that allows for their individual legibility, the materials, scale and massing of the proposed development, specifically the fire station and paved parking areas, has the potential to detract from the visual context relative to the heritage resource. Shadows created that alter the appearance of a heritage attribute or change the viability of a natural feature or plantings, such as a garden. No There are no anitipcated shadows that would alter the appearance of 2656 Concession Road 4 or change the viability of any natural feature. Isolation of a heritage attribute from its surrounding environment, context or significant relationship. No While the proposed development includes the development of a large portion of the agricultural fields currently surrounding the house to the north and east, they are not listed as heritage attributes. Additionally, the property has not operated as a farmstead for several years. The proposed development will include naturalized areas to the west, and the parameter of the property on the north and east. Overall, 2656 Concession Road 4 will not result in the isolation of any heritage attributes from its surrounding context or significant relationship. Direct or indirect obstruction of significant views or vistas within, from, or of built and natural features. No No significant views or vistas were identified as heritage attributes. A change in land use such as rezoning a battlefield from open space to residential use, allowing new development or site alteration to fill in the formerly open spaces. Yes The heritage attributes and CHVI assigned in the by- law are exclusive to the built structure which is being retained. Nonetheless, there will be a change in land from agricultural to institutional. Land disturbances such as a change in grade that alters soils, and drainage patterns that adversely affect an archaeological resource. No An Archaeological Assessment has been undertaken through a separate process. As Table 6 summarizes, the proposed development will have adverse impacts on the heritage attributes of 2656 Concession Road 4 as defined by MCM InfoSheet #5: Heritage Impact Assessments and Conservation Plans (2006). The potential impacts include: • Impact 1 – While unlikely, there is the potential for impacts to 2656 Concession Road 4 as a result of accidental damage during the construction process. • Impact 2 – The one-storey brick wing is attached to a main portion of the house. Any potential destruction will be further mitigation as the demolition team will be performing a relief cut 5 feet from the face of the structure prior to engaging in any demolition. Nonetheless, the removal has the potential to cause unintended destruction to the rear elevation of the building which is considered a heritage attribute. • Impact 3 – There is potential for unintended impacts from the building remaining vacant and unmaintained that may result in the loss of heritage attributes. Page 126 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 34 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 • Impact 4 – The materials, scale, and massing of the proposed development, specifically the fire station and paved parking areas, has the potential to detract from the visual context relative to the heritage resource. • Impact 5 –There will be a change in land from agricultural to institutional. 11.0 ALTERNATIVES The site plan and design of the proposed development outlined in Section 9.0, is the result of the exploration of several alternative options and designs considered. Throughout the planning process, the following alternative options were explored and have helped inform the preferred alternative. 11.1 Option 1: Do Nothing The “Do Nothing” approach is an alternative development approach whereby the proposed project to build a new firehall and training center on subject property does not proceed. The ‘Do Nothing’ approach would result in no indirect impacts on the CHVI of the subject property; however, it would result in the loss of an essential service and a much-needed community resource. 11.2 Option 2: Remove Existing Building, Rear Wing, and Outbuilding The original site design proposed the removal of the entire building in order to utilize the entire property for the fire station and training centre. This would have resulted in the loss of the heritage attributes and the CHVI identified in the By-Law. 11.3 Option 3: Retain Existing Building, Rear Wing, and Outbuilding This option includes the retention of the main portion of the existing building, the one-storey rear wing, and the one-storey wooden outbuilding. The heritage attributes and CHVI would be retained. Based on several studies undertaken, the rear additions and the built structures may be at risk of being damaged due to the proximity of necessary proposed works (storm water plan). These proposed works are proposed to be adjacent to the heritage building, because of the site constraints (i.e. wetlands, environmentally sensitive areas, watersheds etc.). In considering this option further, additional studies showed that there may be negative impacts from settlement and vibrations, that has the potential to result in the loss, or negative impacts, all part of the buildings. This option puts all part (main portion and rear wings) at an increased risk of destruction or alteration. 11.4 Option 4: Retain Main Building and Remove Rear Wing and Outbuilding (Preferred Alternative/Proposed Development) This option includes the retention of the main portion of the building (the Georgian style box-like portion identified in the heritage attributes) and the removal of rear-one storey wing and the one- storey outbuilding. Additional studies were conducted to further evaluate the heritage home and design option to help inform this design. As noted in Section 9.0, “The civil works especially, excavation work on the corner of the Heritage House can lead to deterioration of the entire structure and requires the removal of the two additions to mitigate potential damages to the Heritage House.” Put another way, the site constraints of storm water management might negatively impact the entire structure, including the main portion for the house and the heritage attributes identified in the by-law. The removal of the rear wing and rear outbuilding would reduce the potential negative impacts to the main house. Additionally, the demolition team will be performing a relief cut 5 feet from the face of the structure prior to engaging in any demolition to Page 127 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 35 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 reduce any unintended harm to the main building. This option is the Municipality of Clarington’s preferred option as it retains the heritage attributes noted in the By-law, decreases the risk of loss of the structure while allowing the proposed development to be pursued. A more detailed description and rational for this option is outlined in detail in Section 9.0. 11.5 Summary of Alternative Design Considerations The preferred development includes the retention of the main portion of the building which includes all the noted heritage attributes in the By-Law and the removal of the one-storey rear wing and one-storey outbuilding. 12.0 MITIGATIVE MEASURES The MCM’s InfoSheet #5: Heritage Impact Assessments and Conservation Plans (2006:4) lists several specific methods of minimizing or avoiding a negative impact on a cultural heritage resource including, but not limited to: • Alternative Development approaches; • Limit height and density; • Design guidelines that harmonize mass, setback, setting, and materials; • Allowing only compatible infill and additions; • Reversable additions; and • Buffer zones, site plan control, and other planning mechanisms. Mitigation measures specific to the proposed development and general mitigation measures which align with conservation principles and best practices are outlined in the following sections. 12.1 Temporary Protection Plan (Impact 1) To protect 2565 Concession Road 4 during the construction period of the proposed new building, a Temporary Protection Plan (TPP) should be developed, or at minimum site-specific protective measure should be established. This could be undertaken by Town staff or a heritage consultant in consultation with the project contractor. This may include several considerations such as: 1) Marking the building on the construction plans. 2) Temporary construction fencing should be erected as a buffer between the house the development areas. The fencing should be erected at a sufficient distance to ensure that there will be no direct or indirect impacts to the house as a result of the construc tion activities or equipment. 3) Communication protocol that details who needs to be informed about the heritage attributes and who should be contacted if there is an issue with the building. 4) Plan for potential physical impact (i.e., a plan if there is any damage resulting from machinery). Currently there is the potential for accidental physical impacts. The TPP or protective measure should establish a protocol that would address the possibility of physical impacts and will outline who to contact if an impact occurs and that proper repairs would be required to return the building to its previous condition. 12.2 Vibration Monitoring (Impact 1) Page 128 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 36 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 The proposed development includes the construction of several new buildings and structures on the property. Construction activities associated with the proposed development have the potential to create vibrations that could impact the cultural heritage resource associated with 2656 Concession Road 4. With respect to identifying and monitoring vibrations, the Zone of Influence (ZOI) appears to have been explored within the Construction Vibration Zone of Influence Study (July 2025). The information in the study should serve as a guidance tool for any future monitoring. 12.3 Conservation Plan (Impact 2) The proposed development involves the removal of the one-storey rear wing which is attached to the main building and the part which contains the heritage attributes assigned to the property through By-Law 95-140. A Conservation Plan (CP), or conservation approach, explains and outlines the strategies for safeguarding cultural heritage resources and attributes identified in a designation By-Law. It often serves as a guiding document that can be used by planner and/or practitioners when changes or alterations to a heritage resource is proposed. A CP considers best practices and conservation principles suited to the specific type of heritage resource or attribute. A CP should consider current conditions and any deficiencies, and sets out recommended conservation actions. These measures are often organized across short-, medium-, and long-term approaches to ensure the ongoing protection and preservation of the property’s cultural heritage value or interest. It is recommended that a CP be carried out, or that demonstrated conservation approaches and conservation planning are established to the satisfaction of Municipal staff. This should at minimum be demonstrated in an understanding of how to safeguard the heritage attributes (main portion of the building) while the removal of the rear additions are being carried out, as well as, ensuring the ongoing protection of the rear elevation. The CP or conservation approach should be prepared by a professional member of the Canadian Association of Heritage Professionals (CAHP). 12.4 Mothballing Plan (Impact 3) The proposed development does not include the immediate use of the existing building. The Municipality is strongly encouraged to find a use for the subject property and ensure its long term conservation. While the subject property is currently boarded up and is offered some protection of further damage or disintegration by the elements, it is recommended that a detailed Mothballing Plan be established which ensures ongoing monitoring of the building until the building is in active use. A Mothballing Plan is typically undertaken by a professional CAHP member who has relevant demonstrated experience. 12.5 Architectural Articulation (Impact 4) The current proposed development involves the construction of a firehall, which differs in material, massing and scale compared to the existing building. It is ARA’s understanding that a comprehensive and detailed building design has not yet been finalized which provides an opportunity to incorporate materials and design elements that are sympathetic to the existing building and the character of the surrounding area. For example, the integration of brick and/or stone cladding on portions of the main section would be sympathetic to the immediate context and would draw inspiration from the existing buildings. It is encouraged that as detailed building design process consider integration of sympathetic materials. Further design considerations should consider creating views to the existing façade. The proponent is encouraged to seek feedback on the design from the Municipality of Clarington Heritage Staff and/or the Heritage Committee. Page 129 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 37 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 12.6 Landscaping and Vegetative Planting (Impact 4) The proposed development will result in the loss of some of the existing vegetation throughout the subject property. Although these features were not identified as significant heritage attributes, natural elements do contribute to the overall streetscape and can assist as a visual buffer between the new elements proposed on the property and the historic building. The planting of landscape and vegetative features are encouraged as is the retention of plants and trees where possible. This is typically done by a landscape architect as part of a landscape plan. 12.7 Grading Precautions (Impact 5) The proposed development will result in a change of land use from agricultural to industrial and will result in the removal of features and the construction of new features. As part of the proposed development, it is likely the need to regrade large portions of the property. It is recommended that the grading surrounding the proposed buildings or building features be implemented in a way that run-off does not impede on the 2656 Concession Road 4. Specifically, the site plan should ensure drainage pattern be directed away from the foundations of 2656 Concession Road 4. 12.8 Reuse and Salvage (General) While the one-storey brick wing and the one-storey wood outbuilding are not identified heritage resources, they do contain historic fabric that may be worthy of salvage and reuse. The salvaging of building materials is considered good practice and is encouraged as part of the proposed development. The materials listed below provide an example of materials that may be worthy of salvage or reuse: • Brick from one-storey rear wing • Interior baseboards or hardware • Wood from outbuilding The following suggestions for the salvage and reuse of materials are encouraged: • A reputable contractor(s) with proven expertise in cultural heritage resource and/or salvage removal should be obtained; • The ultimate destination of salvaged materials should be determined prior to the initiation of any salvage process. This may take the form of a local carpenter, a contractor, a salvage shop, etc.; • Materials should only be salvaged if they are suitable for re-use in other buildings or projects, i.e., the material must not be irreparably damaged or infested; • Consider the incorporation of salvaged materials (i.e. bricks, wood), into the proposed development o Exploration of the reuse of the brick in the main building could be explored (i.e. brick being used to close in openings as needed and/or be used to replace deteriorating/water damaged bricks) • The material must be extracted in a manner that ensures that it is not irreparably damaged; and • Any materials not deemed salvageable, but which are still recyclable should be recycled in an effort to reduce the amount of material sent to a landfill. 12.9 Update Existing By-Law (General) Page 130 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 38 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 The existing designation By-law was written in 1995. Since that time, the OHA has undergone several changes which have influenced the way municipalities carry out heritage designation in their communities. In order to continue to ensure the long-term conservation of the 2656 Concession Road 4 it is recommended that an updated designation By-law be completed. The By-law should include an updated statement of CHVI and list of heritage attributes. A property designation By-law can be written using this report as a starting point and can be carried out by Municipal Staff accordingly. 13.0 IMPLEMENTATION AND MONITORING Table 7 outlines the recommended conservation/mitigative/avoidance measures addressed to conserve the cultural heritage resource(s) as the development is undertaken. Table 7: Implementation Schedule Construction Phase Mitigation Measures Due Diligence Site Plan Construction Management Plan Pre-Construction Grading Precautions ✓ Design (Architectural Articulation) ✓ Mothballing Plan ✓ Landscape plans ✓ Temporary Protection Measures ✓ Establish Conservation Approaches ✓ Construction Temporary Protection Measures (i.e. protective fencing ✓ Vibration Monitoring ✓ Establish Conservation Approaches ✓ Post Construction Vegetation and Plantings Page 131 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 39 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 14.0 SUMMARY The subject property is 66.53 acres and is currently zoned agricultural. The subject property includes a one-and-a-half storey brick building constructed in 1859. The subject property was designated in 1995 under Part IV of the Ontario Heritage Act through By-law 95-140. The proposed development includes the retention of the main portion of the heritage structures, the removal of the one-storey rear wing and one-storey outbuilding, as well as the creation of a new fire station and fire training center, with several outbuildings and storage structures to help serve the future needs of the Municipality of Clarington. The proposed development will have adverse impacts on the heritage attributes of 2656 Concession Road 4 as defined by MCM InfoSheet #5: Heritage Impact Assessments and Conservation Plans (2006). The potential impacts include: • Impact 1 – While unlikely, there is the potential for impacts to 2656 Concession Road 4 as a result of accidental damage during the construction process. • Impact 2 – The one-storey brick wing is attached to a main portion of the house. Any potential destruction will be further mitigation as the demolition team will be performing a relief cut 5 feet from the face of the structure prior to engaging in any demolition. Nonetheless, the removal has the potential to cause unintended destruction to the rear elevation of the building which is considered a heritage attribute. • Impact 3 – There is potential for unintended impacts from the building remaining vacant and unmaintained that may result in the loss of heritage attributes. • Impact 4 – The materials, scale, and massing of the proposed development, specifically the fire station and paved parking areas, has the potential to detract from the visual context relative to the heritage resource. • Impact 5 –There will be a change in land from agricultural to institutional. Given that potential impacts have been identified, mitigation measures must be recommended. The MCM InfoSheet #5: Heritage Impact Assessments and Conservation Plans (2006:3) lists specific methods to minimize any potential negative impacts. The following mitigation measures are recommended: • To protect 2656 Concession Road 4 from accidental damage during the construction period, a Temporary Protection Plan (TPP), or at minimum temporary protective measures, should be developed and implemented; • To protect 2656 Concession Road 4 during the construction period the information provided in the Construction Vibration Zone of Influence Study (July 2025) should serve as a guidance tool for any future monitoring requirements throughout the construction phase. The approach noted by the demolition team will involve performing a relief cut 5 feet from the face of the structure prior to engaging in any demolition should be carried out. If it is deemed necessary, the process by which it is undertaken/monitored can be determined in conjunction with Municipal Staff. • It is recommended that a Conservation Plan be carried out, or that demonstrated conservation approaches and conservation planning are established to the satisfaction of Municipality staff. This plan or approach should explain and outlines the strategies for safeguarding cultural heritage resources and attributes identified in a designation By- Law during the removal of the one-storey brick wing. This approach should also provide Page 132 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 40 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 details on how the retained building will be safeguarded after the removal of the wing to ensure for further deterioration occurs. • While the property is currently boarded up and is offered some protection of further damage or disintegration by the elements, it is recommended that a mothball plan be established which ensures ongoing monitoring of the building and long term conservation • It is recommended that sympathetic architectural articulation be considered as detailed designs are generated. A comprehensive and detailed building design has not yet been finalized which provides an opportunity to incorporate materials and design elements that are sympathetic to the existing building and the character of the surrounding area. For example, future designs could seek to integrate brick and/or stone cladding. Furthermore, it is recommended that the subsequent designs be reviewed by the heritage committee or heritage planning staff. Should the proposed design change significantly, it is recommended that a revised HIA memo be prepared to ensure that the heritage attributes are not impacts by the new design. • It is recommended that the grading surrounding the existing building be implemented in a way that run-off does not impede on the 2656 Concession Road 4. Specifically, the drainage pattern should be directed away from the foundations of 2656 Concession Road 4. • The planting of landscape and vegetative features are encouraged as is the retention of plants and trees where possible. • While the one-storey brick wing and the one-storey wood outbuilding are not identified heritage resources, they do contain historic fabric that may be worthy of salvage and reuse. The salvaging of building materials is considered good practice and is encouraged as part of the proposed development. As part of the salvage consideration, exploration of the reuse of the brick in the main building could be explored (i.e. brick being used to close in openings as needed and/or be used to replace deteriorating/water damaged bricks) • It is recommended that an updated designation by-law be completed. The By-law should include an updated statement of CHVI and list of heritage attributes. Page 133 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 41 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 15.0 BIBLIOGRAPHY AND SOURCES Archives of Ontario (AO) 2023 Accessed online at: http://www.archives.gov.on.ca/en/access/our_collection.aspx. 2024 John Rutledge in Canada, Ontario Deaths, 1869-1937 and Overseas Deaths, 1939- 1947. Township of Darlington, Durham County, Ontario. Reference ID: yr 1878 cn 9711. Blumenson, J. 1990 Ontario Architecture. A Guide to Styles and Building Terms 1784 to the present. Toronto: Fitzhenry and Whiteside Coyne, J. H. 1895 The Country of the Neutrals (As Far as Comprised in the County of Elgin): From Champlain to Talbot. St. Thomas: Times Print. Durham Region 2024 Envision Durham- Regional Official Plan. Accessed online at: https://www.durham.ca/en/doing- business/resources/Documents/PlanningandDevelopment/Envision-Durham/Approved- Durham-ROP-2024.pdf E.E. Dodds & Bro. 1880 Directory and Book of Reference for the West Riding of the County of Northumberland and the County of Durham. Port Hope: E.E. Dodds & Bro. Ellis, C.J., and N. Ferris (editors) 1990 The Archaeology of Southern Ontario to A.D. 1650. Occasional Publication of the London Chapter, OAS Number 5. London: Ontario Archaeological Society Inc. Find a Grave (FG) 2022 Memorial Page for John Rutledge. Accessed online at: https://www.findagrave.com/memorial/225595420/john_rutledge 2021 Memorial Page for Edward Rutledge. Accessed online at: https://www.findagrave.com/memorial/225595613/edward-rutledge. Fram, M. 2003 Well Preserved: The Ontario Heritage Foundation’s Manual of Principles and Practice for Architectural Conservation. Erin: Boston Mills Press GHD 2025a Structural Impact of Nearby Construction on Heritage House. August 15 2025. 2025b Construction Impact Assessment Report. October 10 2025 2025c Construction Vibration Zone of Influence Study. July 4 2025 Government of Ontario 2006 Ontario Regulation 9/06 made under the Ontario Heritage Act. Accessed online at: www.ontario.ca/laws/regulation/060009. 2006 Ontario Regulation 10/06 made under the Ontario Heritage Act. Accessed online at: www.ontario.ca/laws/regulation/060010. 2019 Ontario Heritage Act, R.S.O. 1990, c. O.18. Accessed online at: www.e- laws.gov.on.ca/html/statutes/english/elaws_statutes_90o18_e.htm. Page 134 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 42 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 2019 Planning Act R.S.O. 1990, c. P.13. Accessed online at: www.ontario.ca/laws/statute/90p13. Page 135 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 43 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Kyles, S. 2016 Italianate (1850-1900) in Ontario Architecture. Accessed online at: http://www.ontarioarchitecture.com/italianate.html Lajeunesse, E.J. 1960 The Windsor Border Region: Canada’s Southernmost Frontier. Toronto: The Champlain Society. Land Registry Office (LRO) #50 2024 Parcel Register for 2656 Concession Road 4. Municipality of Clarington. Accessed online at: http://www.onland.ca. 2024 Lot 10, Concession 4, Township of Darlington, Durham County in the Abstract Index to Deeds. Accessed online at: http://www.onland.ca. Library and Archives Canada (LAC) 1861 John Rutledge in the Census of 1861. Township of Darlington, Durham County. Roll C- C-1016-1017, Page 51 & 60, Line 13 & 21 . 1881 Edward Rutledge in the Census of Canada. Township of Darlington, Durham County, Ontario. Roll C-13242, page 47, family 33, lines 8-10. 1901 Edward Rutledge in the Census of Canada. Township of Darlington, Durham County, Ontario. Roll T-6464, page 1, family 7, lines 30-33. 1911 Edward Rutledge in the Census of Canada. Township of Darlington, Durham County, Ontario. Roll T-20369, page 3, family 29, lines 31-33. 1921 Elizabeth Rutledge in the Census of Canada. Township of Darlington, Durham County, Ontario. Roll T-25085, page 9, family 100, lines 22-24. McGill University 2001 The Canadian County Atlas Digital Project. Accessed online at: http://digital.library.mcgill.ca/countyatlas/default.htm. McAlester, Virginia & Lee 1984 A Field Guide to American Houses. New York: Alfred A Knopf Inc. Mika, N.H. 1972 Illustrated Historical Atlas of the Counties of Northumberland and Durham, Ont. Reprint of 1878 Edition (Toronto: H. Belden & Co.). Belleville: Mika Silk Screening Ltd. Municipality of Clarington (MoC) 1995 Designating By-law 95-140. Provided by the Municipality of Clarington. 2018 Municipality of Clarington Official Plan. Accessed online at https://www.clarington.net/en/business-and-development/resources/Official- Plan/Clarington-Official-Plan-AODA.pdf 2024 LACAC Files and Historic photographs. 2025 Personal Communications. Ministry of Citizenship and Multiculturalism (MCM) 2006 InfoSheet #5: Heritage Impact Assessments and Conservation Plans. Ontario Heritage Tool Kit Series. Toronto: Ministry of Culture. 2021 List of Heritage Conservation Districts. Accessed online at https://www.heritagetrust.on.ca/pages/tools/conservation-districts/heritage-conservation- districts-in-ontario Page 136 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 44 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 2025 Ontario Heritage Tool Kit Series. Accessed online at: https://www.ontario.ca/page/ontario- heritage-tool-kit Ministry of Municipal Affairs and Housing (MMAH) 2024 Provincial Planning Statement, 2024. Toronto: Ministry of Municipal Affairs and Housing. Ontario Council of University Libraries (OCUL) 2021 Historical Topographic Map Digitization Project. Access online at: https://ocul.on.ca/topomaps/. Ontario Historical County Maps Project (OHCMP) 2021 Ontario Historical County Maps Project. Accessed online at: http://maps.library.utoronto.ca/hgis/countymaps/maps.html. Ontario Heritage Trust (OHT) 2024 Ontario Heritage Plaque Guide. Accessed online at: www.heritagetrust.on.ca/en/ index.php /online-plaque-guide. Parks Canada 2024 Directory of Federal Heritage Designations. Accessed online at: https://www.pc.gc.ca/apps/dfhd/search-recherche_eng.aspx. Ricketts, S., L. Maitland, and J. Hucker 2011 A Guide to Canadian Architectural Styles- Second Edition. Peterborough: Broadview Press Exchange. Smith, W.H. 1846 Smith’s Canadian Gazetteer: Comprising Statistical and General Information Respecting all Parts of the Upper Province, or Canada West. Toronto: H. & W. Rowsell. Accessed online at: https://archive.org/details/smithscanadianga00smit. Squair, J. 1927 The Townships of Darlington and Clarke, Including Bowmanville and Newcastle. Toronto: University of Toronto Press. Surtees, R.J. 1994 Land Cessions, 1763–1830. In Aboriginal Ontario: Historical Perspectives on the First Nations, edited by E.S. Rogers and D.B. Smith, pp. 92–121. Toronto: Dundurn Press. Sutherland, J.R. 1865 Gazetteer and General Business Directory for the United Counties of Northumberland and Durham. Woodstock: Sutherland & Co. Page 137 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 45 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Appendix A: Maps and Figures Map 2: Subject Property in the Municipality of Clarington (Produced by ARA under licence using ArcGIS® software by Esri, © Esri) Page 138 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 46 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Map 3: 2656 Concession Road 4 on an 1861 Map (Produced by ARA under licence using ArcGIS® software by Esri, © Esri; OHCMP 2021) Page 139 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 47 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Map 4: 2656 Concession Road 4 on an 1878 Map (Produced by ARA under licence using ArcGIS® software by Esri, © Esri; McGill 2001) Page 140 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 48 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Map 5: 2656 Concession Road 4 on a Topographic Map from 1930 (Produced by ARA under licence using ArcGIS® software by Esri, © Esri; OCUL 2021) Page 141 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 49 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Map 6: 2656 Concession Road 4 on Aerial Image from 1954 (Produced by ARA under licence using ArcGIS® software by Esri, © Esri; UoT) Page 142 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 50 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Historic Figures Figure 5: John Rutledge Grave Marker (FG 2022) Figure 6: View of 2656 Concession Road 4 – 2009 (Municipality of Clarington 2024) Page 143 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 51 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Figure 7: View of 2656 Concession Road 4 – 2009 (Municipality of Clarington 2024) Page 144 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 52 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Appendix B: Subject Property Images Image 1: Façade (Photo taken July 24, 2024; Facing North) Image 2: Detail of Portico (Photo taken July 24, 2024; Facing North) Page 145 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 53 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 3: Southwest Corner (Photo taken July 24, 2024; Facing Northeast) Image 4: Detail of Foundation and Brickwork (Photo taken July 24, 2024; Facing East) Page 146 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 54 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 5: West Elevation (Photo taken July 24, 2024; Facing East) Image 6: Detail of Foundation (Photo taken July 24, 2024; Facing West) Page 147 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 55 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 7: Northwest Corner (Photo taken July 24, 2024; Facing Southeast) Image 8: Southeast Corner (Photo taken July 24, 2024; Facing Northwest) Page 148 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 56 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 9: East Elevation (Photo taken July 24, 2024; Facing West) Image 10: Detail of Roofline with Brackets and Decorative Frieze (Photo taken July 24, 2024; Facing West) Page 149 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 57 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 11: Detail of One-Storey Rear Addition and One-Storey Outbuilding (Photo taken July 24, 2024; Facing North) Image 12: Rear Elevation Where Main Building Meets Rear Addition (Photo taken July 24, 2024; Facing South) Page 150 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 58 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 13: Detail of One-Storey Rear Outbuilding (Photo taken July 24, 2024; Facing Southwest) Image 14: Detail of One-Storey Rear Addition and Red Brick Chimney (Photo taken July 24, 2024; Facing East) Page 151 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 59 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 INTERIOR Image 15: 2656 Concession Road 4 Interior – Formal Entryway with Transom and Sidelights Image 16: 2656 Concession Road 4 Interior – Broken Left Sidelight Page 152 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 60 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 17: 2656 Concession Road 4 Interior – Detail of Wood Staircase with Oak Railing Image 18: 2656 Concession Road 4 Interior – Detail of Wood Staircase with Oak Railing Page 153 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 61 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 19: 2656 Concession Road 4 Interior – Detail of Parlour Fireplace Mantel Image 20: 2656 Concession Road 4 Interior – Detail of Parlour Room Six-Over-Six Sash Style Window with Casement Page 154 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 62 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 21: 2656 Concession Road 4 Interior – Detail of Dining Room “Hand Grained” Casement, Baseboard and Window Image 22: 2656 Concession Road 4 Interior – Detail of Dining Room “Hand Grained” Six-Over-Six Sash Window Page 155 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 63 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 23: 2656 Concession Road 4 Interior – Detail of Dining Room “Hand Grained” Wood Paneling Underneath Window Image 24: 2656 Concession Road 4 Interior – Detail of Dining Room “Hand Grained Wood Door Page 156 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 64 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 25: 2656 Concession Road 4 Interior – Detail of “Hand Grained” and Painted Door Transition between Hallway and Rear Addition Image 26: 2656 Concession Road 4 Interior – Detail of Substructure Page 157 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 65 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 27: 2656 Concession Road 4 Interior – Detail of Pine Servants Staircase Image 28: 2656 Concession Road 4 Interior – Detail of Plaster Work in Servants Quarters Page 158 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 66 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 29: 2656 Concession Road 4 Interior – Detail of Plaster and Wood Lath Image 30: 2656 Concession Road 4 Interior – Detail of Arched Window Opening Overtop Front Entranceway Page 159 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 67 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Image 31: 2656 Concession Road 4 Interior – Detail of Rear One Storey Addition Image 32: 2656 Concession Road 4 Interior – Detail of Rear One Storey Addition Page 160 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 68 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Appendix C: Key Team Member Biographies Kayla Jonas Galvin, MA, RPP, MCIP, CAHP – Director - Heritage Operations Kayla Jonas Galvin, ARA’s Director - Heritage Operations, has extensive experience evaluating cultural heritage resources and landscapes for private and public sector clients to fulfil the requirements of provincial and municipal legislation such as the Environmental Assessment Act, the Standards & Guidelines for the Conservation of Provincial Heritage Properties and municipal Official Plans. She served as a Team Lead on the Ministry of Citizenship and Multiculturalism (MCM) Historic Places Initiative, which drafted over 850 Statements of Significance and for Heritage Districts Work!, a study of 64 heritage districts. Kayla was an editor of Arch, Truss and Beam: The Grand River Watershed Heritage Bridge Inventory and has worked on Municipal Heritage Registers in several municipalities. Kayla has drafted over 192 designation reports and by-laws for the City of Kingston, the City of Burlington, the Town of Newmarket, Municipality of Chatham-Kent, City of Brampton and the Township of Whitchurch-Stouffville. Kayla manages all Vendor of Record assignments for the City of Hamilton, Town of Newmarket and Northumberland County. Kayla is the Heritage Team Lead for ARA’s roster assignments for Infrastructure Ontario and retainer services for the Ministry of Transportation, Central and West Region. As such, Kayla has in-depth experience in conducting, managing and directing heritage work following the Ontario Heritage Act and Ontario Heritage Toolkit series. Of direct relevance to this RFP is Kayla’s work conducting peer reviews for Heritage Impact Assessments for the Town of Collingwood, City of Burlington, Township of King, Town of Bradford West Gwillimbury and Municipality of Clarington as well as her work on two LPAT cases and a Conservation Review board hearing to achieve settlements. She has also directed the Peer Review of 58 St Paul Street (in the HCD), Designation Report for 362 Peel Street and the Built Heritage Assessment for the Collingwood Grain Terminals in the Town of Collingwood (also in the HCD). Kayla is a professional CAHP member, a Registered Professional Planner (RPP) and Member of the Canadian Institute of Planners (MCIP). Amy Barnes, M.A., CAHP - Heritage Project Manager Amy Barnes, a Project Manager with the Heritage Team, has over fifteen years of experience evaluating cultural heritage resources and leading community engagement. Amy has extensive experience working with provincial and municipal legislation and guidelines, including the Ontario Heritage Act, Official Plans, the Standards and Guidelines for the Conservation of Historic Places, and the Ontario Heritage Toolkit. Ms. Barnes has completed over fifty heritage related projects including 150+ cultural assessments and has been qualified as an expert witness at the Ontario Superior Court of Justice. Amy has worked in the public and private sector where her duties included project management, public consultation, facilitator, research, database and records management, and report author. Amy has worked with the Town of Oakville, City of Cambridge, City of Kitchener, Niagara-on-the-Lake, City of London, and the City of Kingston on projects which range in size, scale and complexity. Amy Barnes holds an M.A. in Heritage Conservation from the School of Canadian Studies at Carleton University in Ottawa, Ontario. Amy has successfully completed the International Association of Public Participation (IAP2) Foundations in Public Participation, the IAP2 Planning and Techniques for Effective Public Participation, and Indigenous Awareness Training through Indigenous Awareness Canada. Amy is a professional member of the Canadian Association of Heritage Professionals (CAHP) and formerly served as the Vice- Chair of the Cambridge Municipal Heritage Advisory Committee. Antiy-Demain Savov, BA, Dip. Heritage Conservation – Cultural Heritage Technician Antiy-Demian Savov joined the Heritage Team at ARA as a Heritage Technician in 2023. He has three years experience conducting archaeological assessments and two years experience directly conserving heritage resources in a variety of contexts. Antiy-Demian earned an hon. BA Page 161 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 69 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 degree in Near Eastern and Classical Archaeology from Wilfried Laurier University. He then joined the cultural resource management field in 2016. After several seasons as a Field Technician with ARA, Antiy-Demian went on to acquire a graduate Diploma in Heritage Conservation from the Willowbank School of Restoration Arts. He has hands on experience in traditional construction practices and has done conservation work as a heritage wood technician with Heritage Grade in Ottawa. The Willowbank program and his internship with the Heritage Team at ARA have given him experience in provincial and municipal legislation and guidelines, including the Ontario Heritage Act, Official Plans, the Standards and Guidelines for the Conservation of Historic Places, the Standards and Guidelines for Consultant Archaeologists and the Ontario Heritage Toolkit. Antiy-Demian has worked on a wide range of archaeological sites and heritage properties. Page 162 Heritage Impact Assessment 2656 Concession Road 4, Municipality of Clarington 70 May 2025 Rev Dec 2025 Archaeological Research Associates Ltd. HR-517-2024 ARA File #2024-0227 Appendix D: Construction Impact Assessment Report Page 163 HERITAGE DEMOLITION ADVICE REPORT Municipality of Clarington - 2656 Concession Road 4, Bowmanville, ON, L1C 7S5 November 17th, 2025 HERITAGE DEMOLITION ADVISORY REPORT Existing Structure at 2656 Concession Road 4, Bowmanville, Ontario Prepared for: Municipality of Clarington Prepared by: MVW Construction & Engineering Inc. Heritage Preservation & Construction Advisory Services Report Date: 17th November 2025 Project Reference: Heritage Advisory – Rutledge Property Attachment 2 to Report PDS-011-26 Page 164 HERITAGE DEMOLITION ADVICE REPORT Municipality of Clarington - 2656 Concession Road 4, Bowmanville, ON, L1C 7S5 November 17th, 2025 TABLE OF CONTENTS 1. Introduction 2. Pre-Construction Recommendations 2.1 Structural Engineering Assessment 2.2 Dilapidation Survey 2.3 Archaeological Considerations 2.4 Designated Substances Review 3. Observations of the Existing Heritage Structure 3.1. Brickwork Patterns 3.2. Addition Tie-In Details 4. Recommended Demolition Approach 4.1. Permitting and Site Protection 4.2. “Top-Down” Demolition Method 4.3. Shoring and Bracing 4.4. Controlled Separation (Relief Cut) 4.5. Heavy-Equipment Demolition (After Separation) 4.6. Salvaged Brick Removal 4.7. Selective Hand Demolition at the Tie-In 5. Ongoing Management and Clean-Up 5.1. Debris Management / Sustainability 5.2. Active Monitoring 5.3. Emergency Response Plan 6. Protection of the Heritage Building 7. Additional Considerations 7.1. Archaeological Protection 7.2. Demolition Method Cost Impact 8. Conclusion 9. Disclaimer / Statement of Limitations 10. Appendices 10.1. Site Photos Page 165 HERITAGE DEMOLITION ADVICE REPORT Municipality of Clarington - 2656 Concession Road 4, Bowmanville, ON, L1C 7S5 November 17th, 2025 1. Introduction / Overview MVW Construction was engaged by the Municipality of Clarington to provide advice on how to preserve the heritage qualities of an existing historic building during the demolition of a later addition. The subject property, located at 2656 Concession Road 4, Bowmanville, was constructed circa 1860 and holds recognized heritage value. An archaeological evaluation determined that the property has historical and associative value through its connection to the Rutledge family, specifically John and Edward Rutledge. The heritage attributes reflecting this value include: • A one-and-a-half-storey structure constructed in the Georgian architectural style. • Distinct historic brickwork patterns on multiple elevations. • Overall integrity of original 19th-century construction materials. Two later additions exist at the rear of the structure: 1. Brick addition: double-skin brick construction, approx. 29 LF × 33 LF (≈ 1,000 sq. ft.). 2. Wood-frame addition: lumber construction, approx. 30 LF × 20 LF (≈ 600 sq. ft.). The Municipality seeks to remove these additions while preserving the structural integrity and heritage character of the original building. 2. Pre-Construction Recommendations Prior to any demolition activity, MVW Construction recommends the following: 2.1 Structural Engineering Assessment A licensed Ontario Professional Structural Engineer should conduct a full structural review to: • Identify/confirm shared walls and structural connection points. • Assess load paths, weak points, and potential hazards. • Determine temporary shoring/bracing requirements to prevent stress on the heritage structure during demolition. • Review roof, attic, and floor-level mechanical connections between the addition and original building. The demolition of ceiling finishes within the addition may be required to allow full investigation of attic tie -in points. MVW Construction recommends an estimated budget of $3,500 to $6,500, for Structural Engineer fees which would include up to 2 site visits and verification of the methodology stated in this report as well as any other precautions and tasks that must be adhered to for a successful outcome. 2.2 Dilapidation Survey A pre-demolition condition assessment should be completed to document: • Existing cracks or deficiencies in the heritage structure. • Notable settlement or deformation. • Any pre-existing conditions that could be mistaken for demolition -related damage. This will protect all parties from future dispute. Page 166 HERITAGE DEMOLITION ADVICE REPORT Municipality of Clarington - 2656 Concession Road 4, Bowmanville, ON, L1C 7S5 November 17th, 2025 2.3 Archaeological Considerations Archaeological test pits surrounding the building have uncovered sensitive artifacts. These areas must be: • Protected from machine traffic. • Avoided during excavation or demolition staging. • Considered when planning access routes and equipment movements. 2.4 Designated Substances Review The designated substances survey provided to MVW Construction identifies: • Asbestos: present in only one area of the heritage structure (not scheduled for demolition). • Lead: elevated concentrations in painted trim throughout the property. Lead mitigation should be manageable through standard, economical abatement procedures. 3. Observations of the Existing Heritage Structure 3.1 Brickwork Patterns The original building features two distinct historic brick bonds: • South (front) and West elevations: Flemish Bond—alternating stretcher and header bricks. Header bricks tie the inner and outer wythe together, contributing to structural integrity. • North and East elevations: A modified English Bond, consisting of one header course followed by three courses of stretchers. While not a pure English Bond, it remains consistent with 19th-century construction practices. 3.2 Addition Tie-In Details • The brick addition was attached to the historic building by cutting a vertical chase into the original wall and building the new brick into it. • This creates a structurally sensitive connection that must not be subjected to vibration or lateral force during demolition. • The roof connection was not accessible, but is presumed to include mechanical fasteners (bolts through rafters, joists, and possibly floor structures). These details highlight the need for a controlled, low-impact demolition method. 4. Recommended Demolition Approach 4.1 Permitting and Site Protection • Obtain a demolition permit from the Municipality of Clarington. • Install secure site fencing and protective barriers to prevent unauthorized access. 4.2 “Top-Down” Demolition Method MVW Construction recommends a systematic top-down dismantling of the additions. Page 167 HERITAGE DEMOLITION ADVICE REPORT Municipality of Clarington - 2656 Concession Road 4, Bowmanville, ON, L1C 7S5 November 17th, 2025 4.3 Shoring and Bracing • Install all shoring/bracing recommended by the structural engineer. • Shoring must be inspected and verified as adequate prior to demolition. 4.4 Controlled Separation (Relief Cut) Once shoring is in place: • Create a 1-ft-wide relief cut along the full width of the addition. • The cut should be 5–6 ft away from the heritage structure, isolating the sensitive connection and minimizing vibration transfer. 4.5 Heavy-Equipment Demolition (After Separation) • Once disconnected, heavy equipment may be used for the economical demolition of the majority of the addition. • Exception: The brick addition contains bricks that closely match the historic structure and should be manually salvaged for reuse. 4.6 Salvaged Brick Removal • Remove bricks manually from the top down using hand tools (e.g., <2 kg hammer drills). • Carefully clean mortar to allow future reuse in heritage repairs. 4.7 Selective Hand Demolition at the Tie-In • After heavy-equipment removal, use lifts/access equipment to manually dismantle the remaining portion at the tie -in. • Use hand tools only to avoid vibration and reduce risk to the original structure. 5. Ongoing Management and Clean-Up 5.1 Debris Management / Sustainability • Remove demolished materials promptly. • Sort for recycling and disposal. • Prevent debris from accumulating against heritage walls. 5.2 Active Monitoring • Continuous monitoring by the contractor for: o Movement o Stress cracking o Foundation instability o Brick displacement • Any concerns regarding the above shall be immediately reported to the Structural Engineer for review and direction on how to proceed 5.3 Emergency Response Plan A written emergency plan should be created to address unforeseen issues such as: • Sudden structural failure • Ground instability • Discovery of additional archaeological artifacts The outlined approach is anticipated to significantly reduce the likelihood of such events. Page 168 HERITAGE DEMOLITION ADVICE REPORT Municipality of Clarington - 2656 Concession Road 4, Bowmanville, ON, L1C 7S5 November 17th, 2025 6. Protection of the Heritage Building There are three openings in the heritage structure that currently connect to the addition. These should be: • Hoarded for weather protection and building security. • Ideally sealed using salvaged brickwork for long-term continuity. • One opening may remain accessible for rear-entry access if required. Weatherproofing options should be reviewed and approved in collaboration with the Clarington Heritage Committee. 7. Additional Considerations 7.1 Archaeological Protection • Protect previously excavated areas around the building. • Consider performing demolition during winter months, when frost provides naturally hardened ground. • If accessing soft ground, use heavy-duty protection mats to prevent rutting and disturbance. 7.2 Demolition Method Cost Impact • Heavy equipment demolition is the most economical, provided separation is completed first. • A fully manual demolition would require: o Considerable additional labour time o Increased need for lifts and access equipment o Higher overall cost MVW Construction recommends an estimated budget of $50,000 to $75,000, subject to refinement once a final methodology has been approved. 8. Conclusion The proposed demolition approach offers a safe, controlled, and heritage-conscious process for removing the additions at 2656 Concession Road 4. By following the recommended engineering reviews, separation procedures, manual salvage techniques, and ongoing monitoring requirements, the Municipality of Clarington can ensure: • Preservation of the heritage building’s structural integrity • Protection of archaeological resources • Retention of historically appropriate materials for future restoration • Efficient and economical completion of the demolition work MVW Construction & Engineering Inc. remains available to support further planning, coordination with heritage authorities, and on - site oversight as required. Page 169 HERITAGE DEMOLITION ADVICE REPORT Municipality of Clarington - 2656 Concession Road 4, Bowmanville, ON, L1C 7S5 November 17th, 2025 9. Disclaimer / Statement of Limitations This report has been prepared exclusively for the Municipality of Clarington for the purpose of providing advisory guidance o n the demolition of the existing additions at 2656 Concession Road 4, Bowmanville, Ontario, while preserving the structural integri ty and heritage attributes of the original building. The information, recommendations, and observations contained herein are based o n visual review, information provided to MVW Construction & Engineering Inc., and professional judgment at the time of assessment. MVW Construction & Engineering Inc. is not a licensed engineering consultant, and the contents of this report shall not be interpreted as a substitute for the review, analysis, or direction of a qualified Professional Engineer. All structural assum ptions, demolition methodologies, and stability considerations must be verified, app roved, and supervised by an Ontario-licensed Professional Engineer prior to the commencement of any work. MVW Construction & Engineering Inc. cannot be held responsible for structural conditions that were concealed, inaccessible, altered, or not reasonably observable at the time of review. The archaeological and heritage information referenced within this report is based on documentation provided to MVW Construction & Engineering Inc. Protection of archaeological resources and heritage attributes must be carried out in accordance with provincial legislation, the Municipality of Clarington’s requirements, and the direction of qualified professionals in t hese fields. This report does not include destructive testing, invasive investigation, detailed structural engineering analysis, environme ntal testing, or comprehensive hazardous materials assessment. Any designated substances, concealed conditions, or hazardous materials discovered during demolition must be addressed by qualified specialists and may require revision to the demolition methodology outlined in this document. The recommendations contained in this report apply only to the specific structures and conditions described. MVW Construction & Engineering Inc. makes no warranties, expressed or implied, regarding conditions that may arise after the date of this report, nor regarding the performance of any third-party contractors, engineers, or service providers engaged for this project. Use of or reliance upon this report by any parties other than the Municipality of Clarington is strictly prohibited without t he written consent of MVW Construction & Engineering Inc. Page 170 HERITAGE DEMOLITION ADVICE REPORT Municipality of Clarington - 2656 Concession Road 4, Bowmanville, ON, L1C 7S5 November 17th, 2025 10. Appendices 10.1 Site Photo’s: South and West Elevations Addition Interior at Tie-In North and East Elevations West Elevation Addition Tie-In North Elevation of Addition North/East Elevation Addition East Elevation Addition Addition/Main Building Brick Tie-In Frost Damaged Brick Page 171 Staff Report If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. Report To: Council Date of Meeting: January 26, 2026 Report Number: LGS-006-26 Authored by: Laura Preston, Temporary Committee Coordinator Submitted By: Rob Maciver, Deputy CAO/Solicitor, Legislative Services Reviewed By: Mary-Anne Dempster, CAO By-law Number: Resolution Number: File Number: Report Subject: Annual Report on Council Member Attendance and Training Recommendation: 1. That Report LGS-006-26, regarding the Annual Report on Council Member Attendance and Training, and any related delegations or communication items, be received for information. Page 172 Municipality of Clarington Page 2 Report LGS-006-26 Report Overview 1. Background 1.1 On April 28, 2025, Council approved the following Resolution #C-093-25: Whereas the Procedural by-law states that a Member of Council has a duty “to deliberate on the business submitted to Council or Committees of Council, as the case may be”; And whereas it is the role of a Member of Council to be a representative, a policy-maker, and a steward; And whereas attendance at meetings facilitates Members’ roles; And whereas Council has made a policy commitment to attend certain training (Policy CP-006, Inclusion, Diversity, Equity, Anti-Racism and Accessibility Training Plan for Council Policy) and should endeavour to attend other municipally-organized training offered to Members of Council; And whereas other municipalities such as Brantford, Collingwood, and Guelph have attendance reporting; And whereas Clarington does not have a reporting mechanism to hold Members of Council accountable for meeting attendance and training; Now therefore be it resolved: That Staff be directed to provide Council with an annual report on the attendance record of each member of Council for the previous calendar year that documents: 1. Attendance at regular and special Council and Standing Committee meetings to indicate whether the member was: a) In attendance In-Person b) In attendance online c) Absent with regrets d) Absent without regrets e) Absent while on municipal business Page 173 Municipality of Clarington Page 3 Report LGS-006-26 2. Attendance at training or education sessions deemed by any Council policy or resolution to be a requirement; and That the Member’s camera be left on for Members of Council who are participating electronically in Council and Standing Committee meetings. 2. Attendance at Council and Standing Committee Meetings 2.1 See Attachment 1, “2025 Council Attendance Report”, reporting on attendance at regular and special Council and Standing Committee meetings, by meeting type and Member of Council. 2.2 Although the resolution requiring tracking occurred in April, 2025, Staff have reported for the whole of the 2025 calendar year, in accordance with the resolution which states “attendance record of each member of Council for the previous calendar year…” 3. Attendance at Mandatory Training and Education Sessions 3.1 In accordance with the above resolution, there were no mandatory training sessions for Members of Council in 2025. 4. Financial Considerations Not Applicable. 5. Strategic Plan Not Applicable 6. Climate Change Not Applicable. 7. Concurrence Not Applicable. Page 174 Municipality of Clarington Page 4 Report LGS-006-26 8. Conclusion It is respectfully recommended that Report LGS-006-26 be received for information. Staff Contact: Laura Preston, Temporary Committee Coordinator, lpreston@clarington.net or 905-623-3379 ext. 2106. Attachments: Attachment 1 – 2025 Council Attendance Report Interested Parties: There are no interested parties to be notified of Council's decision. Page 175 Council Meetings 2025 Name Total GGC 10 PDC 10 Special Council 4 Council 10 Special GGC 1 Total 35 Council Member Attendance 2025 Council Member In-Person Online Absent with Regrets Absent without Regrets Absent on Municipal Business Mayor Foster 30 2 2 0 1 Councillor Anderson 32 0 3 0 0 Councillor Elhajjeh 32 0 2 0 1 Councillor Rang 22 4 9 0 0 Councillor Traill 21 7 4 3 0 Councillor Woo 33 2 0 0 0 Councillor Zwart 30 1 4 0 0 GGC Attendance 2025 Council Member In-Person Online Absent with Regrets Absent without Regrets Absent on Municipal Business Mayor Foster 7 1 1 0 1 Councillor Anderson 8 0 2 0 0 Councillor Elhajjeh 10 0 0 0 0 Councillor Rang 7 0 3 0 0 Councillor Traill 6 2 1 1 0 Councillor Woo 10 0 0 0 0 Councillor Zwart 8 0 2 0 0 PDC Attendance 2025 Council Member In-Person Online Absent with Regrets Absent without Regrets Absent on Municipal Business Mayor Foster 8 1 1 0 0 Councillor Anderson 10 0 0 0 0 Councillor Elhajjeh 7 0 2 0 1 Councillor Rang 5 2 3 0 0 Councillor Traill 6 3 0 1 0 Councillor Woo 10 0 0 0 0 Councillor Zwart 8 1 1 0 0 Special Council Attendance 2025 Council Member In-Person Online Absent with Regrets Absent without Regrets Absent on Municipal Business Mayor Foster 4 0 0 0 0 Councillor Anderson 4 0 0 0 0 Councillor Elhajjeh 4 0 0 0 0 Councillor Rang 3 1 0 0 0 Councillor Traill 2 1 1 0 0 Councillor Woo 3 1 0 0 0 Councillor Zwart 3 0 1 0 0 Council Attendance 2025 Council Member In-Person Online Absent with Regrets Absent without Regrets Absent on Municipal Business Mayor Foster 10 0 0 0 0 Councillor Anderson 9 0 1 0 0 Councillor Elhajjeh 10 0 0 0 0 Councillor Rang 6 1 3 0 0 Councillor Traill 7 1 1 1 0 Councillor Woo 9 1 0 0 0 Councillor Zwart 10 0 0 0 0 Special GGC Attendance 2025 Council Member In-Person Online Absent with Regrets Absent without Regrets Absent on Municipal Business Mayor Foster 1 0 0 0 0 Councillor Anderson 1 0 0 0 0 Councillor Elhajjeh 1 0 0 0 0 Councillor Rang 1 0 0 0 0 Councillor Traill 0 0 1 0 0 Councillor Woo 1 0 0 0 0 Councillor Zwart 1 0 0 0 0 Attachment 1 to Report LGS-006-26 Page 176 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2026-002 Being a by-law to provide for the issuance of licences to manage and conduct lotteries, including bingo, break open ticket (Nevada), lottery schemes at bazaars and raffles. Whereas the Government of Ontario passed an Order-in-Council 208/2024, delegating its authority to license charitable gaming events to the Alcohol and Gaming Commission of Ontario and municipal councils; And Whereas the terms and conditions prescribed by the Province of Ontario provide that a municipal council may issue a licence authorizing a charitable or religious organization to manage and conduct lotteries; And whereas municipal councils may licence bingo events with prize boards up to $5,500, non-electronic raffle lotteries for total prizes up to $50,000, Bazaar lotteries which include wheels of fortune with a maximum bet of $2.00 and some break-open ticket lotteries; And whereas the Council of the Corporation of the Municipality of Clarington deems it in the best interest of the inhabitants of the Municipality to issu e such licences, subject to certain terms and conditions imposed by the Province and the Municipality; Now therefore, the Council of the Corporation of the Municipality of Clarington enacts as follows: Definitions 1. For the purposes of this by-law, unless stated otherwise or the context requires a different meaning: 1.1 "Bingo lottery" means a bingo lottery scheme in which the total value of all prizes to be awarded within the operation of a single occasion lottery does not exceed $5,500 cash or merchandise at equivalent market retail value; 1.2 "Break open ticket (Nevada) lottery" means a lottery where consideration is given for a chance to win instant prizes or prizes determined by revealing a specified arrangement of numbers or symbols on a break open ticket. The “Schedule of Approved Break Open Ticket Types” identifies those tickets that Page 177 are approved by the Registrar of the AGCO for sale in Ontario under the expense maximums model. 1.3 “Bazaar” means a lottery event where any combination of the following lotteries may be conducted:  a raffle lottery not exceeding $50,000 in prizes  a bingo lottery not exceeding $5,500 in prizes and  a maximum of three wheels of fortune where individual bets are no more than $2; 1.4 “Charitable or religious organization" means an organization which performs services of public good or welfare without profits 1.5 "Charitable object or purpose" means any object or purpose relating to:  the relief of poverty.  the advancement of education.  the advancement of religion; or  any other purpose beneficial to the community; 1.6 "Clerk" means the Municipal Clerk of the Corporation of the Municipality of Clarington or their designate; 1.7 "Council" means the Council of the Corporation of the Municipality of Clarington; 1.8 “Licensee” means the person licensed under this by-law or the person required to be licensed under this by-law 1.9 “Lottery” means any scheme that has the following three components:  A prize;  A chance to win the prize; and  Consideration or a fee For the purpose of this By-law Raffle, a Bingo, a Bazaar and Break-Open tickets are all considered lotteries. Page 178 1.10 “Municipality" means the Corporation of the Municipality of Clarington. 1.11 “Raffle” means a lottery scheme where tickets are sold for a chance to win a prize at a draw, and includes 50/50 draws, elimination draws, calendar draws and “rubber duck” races. Authority 2. Delegation of Authority By-law indicates the Municipal Clerk is appointed the Lottery Licensing Officer for the Municipality of Clarington. Application 3. Before making an application to conduct and manage a lottery, an organization shall complete an Eligibility Review. The Clerk shall determine if the organization is eligible to conduct and manage lotteries. 4. An application for a licence to conduct and manage a lottery shall be submitted to the Clerk. If the application complies with all Provincial and Municipal regulations a licence will be issued. Prohibitions 5. No person or organization shall manage or conduct a lottery without a valid licence. 6. No person or organization shall conduct a lottery event when a licence has been suspended or cancelled. Fees 7. Every organization that has applied and been approved to manage and conduct a lottery shall submit the applicable licence fee, payable to the Municipality of Clarington as noted in the User Fee By-Law. Terms and Conditions 8 Each licensee shall be subject to the following terms and conditions: 8.1 The licensee shall comply with sections 206 and 207 of the Criminal Code of Canada 8.2 The licensee shall comply with the provisions of Order-in-Council 208/2024; 8.3 The licensee shall comply with all the terms and conditions set out or attached to the licence; 8.4 The licensee shall comply with all provincial and municipal policies and procedures related to lottery’s; and Page 179 8.5 The licensee shall conduct or allow to be conducted only the type of lottery event or events provided in the application and the licence . 9 Notwithstanding the terms and conditions prescribed by the Province of Ontario relating to the management and conduct of a break open ticket (Nevada) lottery, a charitable or religious organization shall be allowed to conduct a break open ticket lottery in a commercial or retail outlet subject to the following conditions 9.1 The licensee shall conduct or allow to be conducted only the type of lottery event or events provided in the application and the licence 9.2 The sale of tickets shall be limited to only one location within the boundaries of the Municipality. 9.3 The written authorization and approval of the owner of the premise from which the tickets are to be sold shall accompany the application to conduct the br eak open ticket (Nevada) lottery; 9.4 A copy of the Provincial Registration Number of the owner of the premise from which the tickets are to be sold shall accompany the application to conduct the break open ticket (Nevada) lottery; Licence Suspension and Cancellation 10 The Clerk may suspend, cancel or refuse to issue a licence under the authority of this by-law for the breach of any term or condition prescribed by the Province of Ontario, the Criminal Code of Canada, an Order-in-Council or any by-law of the Municipality. Short Title 11 This by-law may be referred to as the “Lottery Licensing By-law”. Repeal 12 The following by-laws are hereby repealed, effective the date of passing of this by- law:  By-law 94-30  By-law 98-28  By-law 2010-096 Page 180 Effective Date 13 That this by-law shall come into force and effect on the date the by-law is deemed passed under Part VI of the Municipal Act. Passed in Open Council this 26th day of January, 2026. _____________________________________ Adrian Foster, Mayor _____________________________________ June Gallagher, Municipal Clerk By signing this by-law on January 26, 2026, Mayor Adrian Foster will not exercise the power to veto this by-law and this by-law is deemed passed as of this date. Page 181 Page 1 of 3 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2026-003 Being a By-law to amend By-law 2024-042, the Delegation of Authority By-law, to delegate the Municipal Clerk’s appointment as the Lottery Licensing Officer Whereas, the Government of Ontario passed an Order-in-Council 208/2024, delegating its authority to license charitable gaming events to the Alcohol and Gaming Commission of Ontario and municipal councils. And whereas, arising out of Report LGS-026-24, the Council of the Municipality of Clarington has deemed it appropriate to delegate the Municipal Clerk as the Lottery Licensing Officer for the Municipality of Clarington. Now therefore the Council of the Municipality of Clarington amends the Delegation of Authority By-law, By-law 2024-042, as follows: Page 182 Page 2 of 3 1. That a new row, with the following wording, be added to Schedule “C” of By-law 2024-042. Council’s Page 183 Page 3 of 3 Effective Date 2. That this by-law shall come into force and effect on the date the by-law is deemed passed under Part VI of the Municipal Act. Passed in Open Council this 26th day of January, 2026. _____________________________________ Adrian Foster, Mayor _____________________________________ June Gallagher, Municipal Clerk By signing this by-law on January 26, 2026, Mayor Adrian Foster will not exercise the power to veto this by-law and this by-law is deemed passed as of this date. Page 184 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2026-004 Being a By-law to establish a Clarington Municipal Election Compliance Audit Committee for the 2026-2030 term of Council. Whereas Section 88.37(1) of the Municipal Elections Act, 1996, S.O., 1996, c. 32, as amended, (the Act) requires the Council to establish a Compliance Audit Committee, before October 1 of an election year for the purposes of Section 88.33 to Section 88.37 of the Act; and Whereas, the Municipal Council has adopted the recommendations contained in Staff Report LGS-002-26; and Whereas the Municipality of Clarington is committed to ensuring a consistent, open and transparent process for receiving and processing compliance audit applications ; Now therefore the Corporation of the Municipality of Clarington enacts as follows: 1. The Clarington Municipal Election Compliance Audit Committee, consisting of four members, be established, in accordance with the Terms of Reference attached to and forming part of this By-law as Attachment 1. 2. The Clarington Municipal Election Compliance Audit Committee shall carry out its mandate and duties in accordance with the Municipal Elections Act and the Administrative Practices and Procedures established by the Municipal Clerk. 3. By-law 2022-003 is hereby repealed. Page 185 4. This by-law shall come into force and effect on November 15, 2026. Passed in Open Council this 26th day of January, 2026. _____________________________________ Adrian Foster, Mayor _____________________________________ June Gallagher, Municipal Clerk By signing this by-law on January 26, 2026, Mayor Adrian Foster will not exercise the power to veto this by-law and this by-law is deemed passed as of this date. Page 186 2026 Municipal Election Compliance Audit Committee Terms of Reference 1. Purpose and Mandate 1.1. The CAC is established pursuant to the requirements of Section 88.37 of the Act for the Municipality. 2. Scope of Activities 2.1. The powers and functions of the CAC are set out in Sections 88.33 to 88.37 of the Act. 3. Definitions 3.1. CAC means the Clarington 2026 Municipal Election Compliance Audit Committee. 3.2. Clerk means the Municipal Clerk of the Municipality, or their designate. 3.3. Municipality means the Corporation of the Municipality of Clarington. 4. CAC Members Composition 4.1. Council shall appoint three members and one alternate member. 4.2. When a compliance audit application from an elector, or a report from the Clerk regarding election campaign finances is received, the CAC comprised of three members shall meet and consider the application and/or report in accordance with the Act. The alternate member shall also attend all meetings but shall not be a voting member unless another member is unable to fulfill their duties. Qualifications / Selection 4.3. The recruitment of CAC Members shall be conducted by the Clerk. 4.4. All applicants will be required to complete an application. Page 187 4.5. Applicants must have the ability to understand, and apply, the election campaign finance provisions of the Act and must remain impartial to fulfill their responsibilities. 4.6. Preference will be given to candidates that have experience related to compliance audit activities or investigative or adjudicative processes. 4.7. The following criteria will be considered when appointing members: 4.7.1. Demonstrated knowledge and understanding of municipal election campaign financing rules; 4.7.2. Proven analytical and decision-making skills; 4.7.3. Experience working on committees, boards, adjudicative bodies, task forces or similar settings; 4.7.4. Experience in accounting and audit, law, law enforcement, academics, or municipal administration from related fields; 4.7.5. Demonstrated knowledge of quasi-judicial proceedings; 4.7.6. Availability and willingness to attend meetings; and, 4.7.7. Excellent oral and written communication skills. 4.8. The following persons are ineligible for appointment: 4.8.1. Employees or officers of the Municipality; 4.8.2. A member of council or of a local board of the Municipality; 4.8.3. Any persons who are candidates in an election of the Municipality or local board for which the CAC is established; or, 4.8.4. Any persons who are registered third parties in an election of the Municipality or local board for which the CAC is established. 4.9. Should an appointed CAC Member accept employment with the Municipality or register as a candidate or a third party advertiser with the Municipality, they will have been deemed to have resigned. 4.10. All CAC Members shall agree, in writing, that they will not work or volunteer for, or contribute to, any candidate or registered third party advertiser in any capacity in an election of a lower-tier municipality in the Region of Durham, the Regional Municipality of Durham, or a School Board having jurisdiction in the Region of Durham. Page 188 4.11. If a Member of the CAC is identified as having participated in or contributed to a candidate's or registered third party advertiser’s campaign, they will have been deemed to have resigned. Length of Term 4.12. The term of appointment for the CAC shall be concurrent with the term of office of the council or local board elected in 2026 and shall therefore serve for four years commencing on November 15, 2026, and concluding on November 14, 2030, or until such time the applicable CAC has disposed of any remaining matters in accordance with the Act, whichever is later. Conduct 4.13. Members of the CAC shall comply and conduct themselves in accordance with Clarington’s Compliance Audit Committee Administrative Practices and Procedures. 4.14. Members shall not use their position on the CAC for any personal or political gain. Remuneration 4.15. $400 retainer fee. The retainer fee shall cover attendance at a mandatory training session and review of periodic updates or information supplied by the Clerk. The retainer fee will also cover any conversations which occur outside of a formal meeting of the CAC, for example virtual meetings with the Clerk. Payment of the retainer fee covers the four-year term. 4.16. $400 per meeting attended, plus an additional $100 for any additional application or report being considered after the first one, during the same meeting, plus mileage in accordance with the rate normally paid to employees of the Municipality. The per meeting rate shall cover review of background or agenda materials as required, in preparation for a meeting. 5. Role of the Clerk 5.1. The Clerk shall act as the main contact between the CAC, compliance audit applicant, candidate and registered third party advertiser, as the case may be. 6. Meetings 6.1. Meetings will occur, as needed, and shall be conducted in accordance with Clarington’s Compliance Audit Committee Administrative P ractices and Procedures. Page 189 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law Number 2026-005 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA2024-0011; Now therefore the Council of the Municipality of Clarington enacts as follows: 1. Section 15.4 “Special Exceptions – Urban Residential Type Four (R4) Zone” is hereby amended by adding thereto, the following new Special Exception Zone 15.4.52 as follows: “15.4.52 Urban Residential Exception (R4-52) Zone Notwithstanding Sections 3.1 a., b., and c, 3.16 c. i), d, e, 3.22 a., 15.1, 15.2, those lands zoned R4-52 shall only be used for two link townhouse dwelling blocks, one stacked townhouse dwelling block, and one apartment building, subject to the following zone regulations and the applicable provisions not amended by the R4 - 52 Zone: a. Regulations for Residential Uses i) Density (maximum) 88 units per net hectare ii) Lot Frontage (minimum) 54 metres iii) Number of units total (maximum) 63 units iv) Number of Apartment units (maximum) 47 Units v) Number of Link Townhouse units (maximum) 8 Units vi) Number of Stacked Townhouse units (maximum) 8 Units b. Yard requirements (minimum) i) Front Yard (Nash Road) 3.0 metres; 1.5 metres to an unclosed porch/steps; ii) Interior Side Yard (townhouses) 1.5 metres iii) Interior Side Yard (apartment building) 5.0 metres iv) Interior Side Yard - Environmental Protection Zone (Stacked townhouse) 1.8 metres v) Rear Yard - Environmental Protection Zone (Apartment Building, stacked townhouses) 6.0 metres Page 190 c. Lot coverage (maximum) 25%; to a maximum of 1,816 sq. metres d. Landscape Open Space (minimum) 35% e. Building Height i) Building Apartment (maximum) 4 Storeys (15.0 metres north and south building façade) ii) Link Townhouse units(maximum) 3 Storeys (10.5 metres north and south building façade) iii) Stacked townhouse (maximum) 3 ½ Storeys (12.0 metres north and south building façade) f. Amenity Space i) Minimum outdoor amenity space 4.0 square metres per unit ii) Minimum indoor amenity space (apartment building) 2.0 square metres per unit g. Parking Spaces i) Notwithstanding the requirements of 3.16 e., a maximum of 20% of the required parking spaces may be tandem parking spaces. Each tandem parking space shall be a minimum of 2.75 metres wide and 11.5 metres long and shall be equal to 2 parking spaces. All other spaces shall be a minimum of 2.75 metres wide and 5.7 metres long, unless designated as an accessible parking space. h. Private Aisle (minimum) 6.5 metres i. Accessory structures are prohibited 2. Schedule ‘3’ to By-law 84-63, as amended, is hereby further amended by changing the zone from: “Agricultural (A) Zone“ to “Holding - Urban Residential Type Four ((H)R4-52) Zone” Agricultural (A) Zone“ to “Environmental Protection (EP) Zone” as illustrated on the attached Schedule ‘A’ hereto. Page 191 3. Schedule ‘A’ attached hereto shall form part of this By-law. 4. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 24.2, 34, and Section 36 of the Planning Act. Passed in Open Council this 26th day of January, 2026. _____________________________________ Adrian Foster, Mayor _____________________________________ June Gallagher, Municipal Clerk By signing this by-law on January 26, 2026, Mayor Adrian Foster will not exercise the power to veto this by-law and this by-law is deemed passed as of this date. Page 192 005 26th January Page 193 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131. The Corporation of the Municipality of Clarington By-law 2026-006 Being a by-law to amend By-law 2024-006, the Building By-law, to appoint Brad Muma as Deputy Chief Building Official for the Corporation of the Municipality of Clarington. Whereas the Municipal Act 2001, S. 2001, c.25 as amended, authorizes the Council of any municipality to appoint certain officers and employees as may be necessary for the purposes of the corporation, or for carrying into effect or enforcing any Act of By-Law of the Council; And whereas the Building Code Act, SO. 1992, c.23 s.3(2) provides that the Council of each Municipality shall appoint a Chief Building Official and such Inspectors as are necessary for the enforcement of the Building Code Act in the areas in which the Municipality has jurisdiction; And whereas the Council of the Municipality of Clarington deems it desirable to appoint a Deputy Chief Building Official; And whereas the Council of the Municipality of Clarington has approved the recommendations of Report PDS-004-26regarding the appointment; Now therefore the Council of the Municipality of Clarington enacts as follows: 1. That Schedule “A” to By-law 2017-086 is amended by adding the following to Row 2: Column 2 (Name) = Brad Muma Column 3 (Municipal Title) = Deputy Chief Building Official Column 4 (Provincial BCIN) = 42038 2. That this by-law shall come into force and effect on the date the by-law is deemed passed under Part VI of the Municipal Act. Passed in Open Council this 26th day of January, 2026. _____________________________________ Adrian Foster, Mayor _____________________________________ June Gallagher, Municipal Clerk By signing this by-law on January 26, 2026, Mayor Adrian Foster will not exercise the power to veto this by-law and this by-law is deemed passed as of this date. Page 194 If this information is required in an alternate format, please contact the Accessibility Coordinator at 905-623-3379 ext. 2131 The Corporation of the Municipality of Clarington By-law Number 2026-007 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the Municipality of Clarington Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington for ZBA 2024-0016; Now therefore the Council of the Municipality of Clarington enacts as follows: 1. The following definitions are added: Ground Floor Façade means the portion of the façade between finished grade and the level that is 3 metres above finished grade. 2. Section 16A ‘Special Exceptions – Residential Mixed Use (MU) Zone’ to By-law 84-63, as amended, is hereby further amended by adding thereto, the following new Special Exceptions 16A.7.6 and 16A.7.4 as follows: 16.A.7.6 Residential Mixed-Use Exception “MU2-6(S:3/6)” Notwithstanding the respective provisions of Section 16A, those lands zoned as MU2 - 6(S:3/6), on the Schedules to this By-law shall, in addition to all other uses and regulations of the MU2 zone, be subject to the following requirements: a. Notwithstanding regulations included in section 16A.4, the following regulations shall apply for all other permitted uses: i) Building Massing a. Minimum Height of First Storey: 3.0 m b. Minimum length of the street façade along Courtice Road: 70 percent c. All buildings taller than 4 storeys shall have floors above the fourth storey setback a minimum of 1.5 m from the main wall of the base building along the front and/or exterior lot lines; i) Building Elements a. Minimum amount of transparent glazing within the business establishment street façade: 50 percent b. Minimum amount of transparent glazing within the ground floor façade facing a public park or public amenity area: 30 percent Page 195 c. Retail uses on lots with frontage along Courtice Road shall have their primary entrances along these frontages; d. The principal residential entrance shall be located on a street façade; ii) Amenity Area a. Minimum indoor amenity area i. Greater than 25 units: 2.0 m2 per unit b. Minimum outdoor amenity area i. Greater than 25 units: 2.0 m2 per unit iii) Building Location a. Minimum front yard setback: 3.0 m b. Maximum front yard setback: 5.0 m a. Minimum exterior side yard: 3.0 m b. Maximum exterior side yard: 5.0 m c. Minimum interior side yard: 2.0 m d. Minimum interior side yard abutting an urban residential zone: 10.0 m e. Minimum rear yard: 7.5 m f. Minimum rear yard abutting a public lane: 1.5 m g. Minimum rear yard abutting an urban residential zone: 10.0 m iv) Parking Area a. Notwithstanding 3.16(i), parking spaces for multi-unit, mixed-use and non-residential buildings shall not be located within a front yard or an exterior side yard; v) Height a. The minimum height of an apartment building within the MU2 - 6(S:3/6) Zone shall be 3 storeys. b. The maximum height of an apartment building within the MU2 - 6(S:3/6) Zone shall be 6 storeys. 16A.7.4 Urban Centre Mixed Use Exception “MU3-4(S:7/25)” Notwithstanding the respective provisions of Section 16A, those lands zoned as MU3-4(S:7/25) on the Schedules to this By-law shall, in addition to all other uses and regulations of the MU3 zone, be subject to the following requirements: a. Notwithstanding section 16A.4, the following shall apply: i) Prohibited Uses a. Stacked Townhouse dwellings are not permitted; b. Notwithstanding section 16A.4, the following regulations shall apply: Page 196 i) Building Massing a. Minimum Height of First Storey: 4.5 m b. Minimum length of the street façade along Bloor Street and Courtice Road: 70 percent c. Minimum Length of the street façade for Corner Lots along Bloor Street/Courtice Road: 70 percent d. All buildings shall have floors above the fourth storey setback a minimum of 1.5 m from the main wall of the base building along the front and/or exterior lot lines; ii) Building Elements a. Minimum amount of transparent glazing within the business establishment street façade: 50 percent b. Minimum amount of transparent glazing within the ground floor façade facing a public park or public amenity area: 30 percent c. Retail uses on lots with frontage along Bloor Street and Courtice Road shall have their primary entrances along these frontages. d. The principal residential entrance shall be located on a street façade; iii) Amenity Area a. Minimum indoor amenity area i. Greater than 25 units: 2.0 m2 per unit b. Minimum outdoor amenity area i. Greater than 25 units: 4.0 m2 per unit iv) Building Location a. Minimum front yard setback: 3.0 m b. Maximum front yard setback: 5.0 m c. Minimum exterior side yard: 3.0 m d. Maximum exterior side yard: 5.0 m e. Minimum interior side yard: 2.0 m f. Minimum interior side yard abutting a residential zone: 10.0 m g. Minimum rear yard: 7.5 m h. Minimum rear yard abutting a public lane: 1.5 m i. Minimum rear yard abutting a residential zone: 10.0 m v) Parking Area a. Notwithstanding 3.16(i), parking for apartment, mixed -use and nonresidential buildings shall not be located within a front yard or an exterior side yard; vi) Landscaping Page 197 a. A minimum of 15 percent of the site shall be provided as Landscaped Open Space; and b. 50 percent of Landscaped Open Space area must be provided as Soft Landscaping. vii) Height a. The minimum height of an apartment building within the MU3 - 4(S:7/25) Zone shall be 7 storeys. b. The maximum height of an apartment building within the MU3- 4(S:7/25) Zone shall be 25 storeys. 3. Schedule ‘4’ to By-law 84-63, as amended, is hereby further amended by changing the zone from: “Agricultural (A) Zone” to “Environmental Protection (EP) Zone” “Agricultural (A) Zone" to "Holding - Urban Residential Type One ((H)R1)" “Agricultural (A) Zone” to “Holding - Residential Mixed-Use Exception ((H)MU2- 6(S:3/6) Zone” “Agricultural (A) Zone” to “Holding - Urban Centre Mixed-Use Exception ((H)MU3- 4(S:7/25) Zone“ as illustrated on the attached Schedule ‘A’ hereto. 4. Schedule ‘A’ attached hereto shall form part of this By-law. 5. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 of the Planning Act. Passed in Open Council this 26th day of January, 2026. _____________________________________ Adrian Foster, Mayor _____________________________________ June Gallagher, Municipal Clerk By signing this by-law on January 26, 2026, Mayor Adrian Foster will not exercise the power to veto this by-law and this by-law is deemed passed as of this date. Page 198 2026-007, passed this 26th day of January, 2026 A.D. Page 199